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HomeMy WebLinkAbout2019-05-02 Annual Town Meeting Minutes ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center The meeting was called to order by the Moderator, Alan E. Foulds, at 7:35 PM, there being a quorum present. The Pledge of Allegiance to the Flag was said by all. Motion made by the Vanessa Alvarado, Precinct 5 to take Article 16 off the Table. Motion Carried ARTICLE 16: Motion made by the Select Board that the Town vote to appropriate the sum of four million dollars ($4,000,000) for the purpose of making security improvements to various Town and School Department buildings, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and, for the purpose of meeting such appropriation, the Town Treasurer, with the approval of the Select Board, is authorized to borrow said sum in accordance with M.G.L. Chapter 44, Section 7(1), or any other enabling authority; that the Select Board, School Committee, Town Manager, or any other agency or official of the Town, is authorized to apply for a grant or grants, to be used to defray the cost of all, or any part of, said project; and that the Town Manager is authorized to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Any premium received upon the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with M.G.L. Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. Background: Respectfully, Town Meeting will receive far less information on this project than is typical. The details of the building security improvements are held very tightly among only a handful of employees including the Superintendent, School CFO, Town Manager, Facilities Director/Assistant Director and Police department. At present we have hired two firms, one an expert in municipal building security and the other an Owner's Project Manager (by good fortune the latter is the same OPM that oversaw the Library Building project). The detailed information is also very tightly held by these two parties. The documents produced for this project contains sensitive information relating to the security or safety of persons, buildings, and other critical infrastructure within the Town of Reading. Because releasing these documents may significantly jeopardize the safety and security of the public, these documents are exempt from release pursuant to Exemption (n) of the Public Records Law, M.G.L. c.4, s.7(26)(n). Debt authorization is requested at this time in order to be able to proceed with different aspects of the project as needed. The Town's share of the project is planned to be the already approved $500,000 and an additional $4.0 million of debt. These amounts are incorporated in the FY20 budget that is presented to Town Meeting for approval. However, the motion on the Floor may be for a larger amount, either in April 2019 or at some future Town Meeting, in order to add state grant funds to the project should they become available. This background is replicated from the Town Manager's Budget discussion about capital in the Shared Costs section. Baildina Security Improvements: � gege ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center Funding Appropriated Nexttkcislon Step Funding planned FY19Budget- November'18Town Meeting repurpose to Aprli'19 Town design&project mgmt Meeting $4 mil/IOyr debt DebtAuthorbotion& $soo,000 FYMBudget in capital plan This topic will be reviewed in an Executive Session on April 11, 2019. The Select Board, School Committee, Board of Library Trustees and the Finance Committee have been invited to attend. As in the previous Executive Session, full details will not be shared for security reasons, but a lot of progress on process has been accomplished by town and school staff that will be reviewed. This building security capital project remains the highest priority of both the Superintendent and the Town Manager. November 2018 Town Meeting approved a change in the purpose of $500,000 already approved in FY19 to be shifted to School & Town building Security design services, Instead of starting with a renovation of the Dispatch Center. Allison Jenkins, our Town & School Procurement Officer, described the designer selection law M.G.L. chapter 7C, sections 44-57, to the elected boards, and the Town Manager adopted these on behalf of the Town Departments, and the School Committee has adopted these for the School Department. We are using this process for this project. • The change approved at November 2018 Town Meeting has allowed for the hiring of an Owners Project Manager and to assist in hiring a designer. As a reminder, projects estimated to over $1.5 million require public agencies to hire an OPM. • To date the Town advertised through the RFQ (request for qualifications) process facilitated by Facilities and Town Procurement with representation from the School Department on the selection committee. The contract was awarded to STV of Newton, Massachusetts. The OPM assigned is familiar with the Town of Reading and worked as the OPM on the Reading Public Library building project. • The Director of Facilities has had preliminary meetings with the OPM to discuss the scope of services as well as to review the prior work and report completed by TRC. • The next steps in the process are to advertise for design services select a designer and then have a schematic design completed with a cost estimate. The target is to have this information available for November 2019 Town Meeting. Presentation given by: - - - • Bob LeLacheur - See Attached • John Doherty • David Clark • Joe Huggins • Gail Dowd • Vanessa Alvarado Finance Committee Report - given by Erik Burkhart: At their meeting on April 29, 2019 the Finance Committee voted 5-0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report Motion made by Dan Ensminger, Precinct 7 to move the question 2/3rd Vote Required 102 in the affirmative 45 in the negative 151 Town Meeting Members in Attendance Motion to Move Question Carried ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center 2/3rd Vote Required 135 in the affirmative 11 in the negative 151 Town Meeting Members in Attendance Motion Carried ARTICLE 17: Motion made by the Select Board that the Town vote to appropriate the sum of four million five hundred thousand dollars ($4,500,000) for the purpose of replacing the Auburn Water Tank, Including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and, for the purpose of meeting such appropriation, the Town Treasurer, with the approval of the Select Board, is authorized to borrow said sum in accordance with M.G.L. Chapter 44, Section 8(4), or any other enabling authority; that the Select Board, Town Manager, or any other agency or official of the Town, is authorized to apply for a grant or grants, to be used to defray the cost of all, or any part of, said project; and that the Town Manager is authorized to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Any premium received upon the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with M.G.L. Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. Backaround: The Town is proposing to replace the existing Auburn Street water tank. The existing 750,000-gallon elevated steel water tank was constructed in 1953 and is approximately 110 feet in height. The tank's exterior was last painted in 1998 (outside) and 1996 (interior). Over the years the tank has showed signs of deterioration and recent inspections have revealed numerous issues including structural problems, overcrowded catwalks, and tank corrosion. A life cycle cost analysis was performed and determined replacement tank that did not need regular painting was more economic when compared to continued tank maintenance. 1�Pege ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center 4 i IL9/NSIBEE� I 1 � J IW4 IIN � rw• ,w awn. The tank will be replaced with a new composite elevated tank (CET). The CET is comprised of a glass fused to steel tank atop a concrete column and will be designed to fit four cell carriers in a manner that will not affect the maintenance and Integrity of the tank. Composite tanks are manufactured to reduce future maintenance and increase longevity. The new tank will be located in the same location as the existing tank and will be designed to meet the 750,000 gallon capacity required. The total estimated cost of this project is $ 4,500,000. Presentation given by: . Bob LeLecheur - See Attached Finance Committee Report - aiven by Paula Perry: At their meeting on March 13, 2019 the Finance Committee voted 7-0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report Motion made by Carolyn Whiting, Precinct 7 to amend as follows: The replacement tank is to be designed and constructed to fit up to three cell carriers. Motion Does Not Carry After some discussion a vote was taken 2/3rd Vote Required 138 in the affirmative 1 in the negative 151 Town Meeting Members in Attendance 41Pae• ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center Motion Carried as Presented ARTICLE 16: Motion made by the Select Board that the Town vote to appropriate the sum of one million dollars ($1,000,000) for the purpose of making Grove Street water main improvements, Including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and, for the purpose of meeting such appropriation, the Town Treasurer, with the approval of the Select Board, is authorized to borrow said sum in accordance with M.G.L. Chapter 44, Section 8(5), or any other enabling authority; that the Select Board, Town Manager, or any other agency or official of the Town, is authorized to apply for a grant or grants, to be used to defray the cost of all, or any part of, said project; and that Town Manager is authorized to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Any premium received upon the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with M.G.L. Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. Backaround: In 2006 the Town decommissioned its water treatment plant and began purchasing water from the Massachusetts Water Resources Authority (MWRA). This change has effectively shifted the dynamics of the water distribution system which required the Town to conduct a hydraulic study. In 2012, Weston and Sampson Engineering prepared a new Water System Master Plan Report that re-evaluated the town's distribution system based on the current hydraulics. Weston and Sampson found that switching the main source of water from the north to the south altered the Flow path of the water and combined with a system comprised of approximately 29% of unlined cast iron pipe, has caused several system deficiencies including inadequate carrying capacity and decreased flow rates. These deficiencies contribute to weaker fire flows, increased water age and minor water quality issues in the northern part of Town. Over the past year Grove Street has experienced decreased chlorine residuals due to both extended water age and unlined cast iron pipe. The Town is proposing to clean and cement-line approximately 1,500 linear feet (LF) of 12-inch cast iron (CI) water main from Meadowbrook Golf Club to Strout Avenue and replace approximately 950 linear feet of 6-inch CI with 8-inch cement-lined ductile iron pipe from Strout Avenue to the end of Grove Street. The total estimated cost of this project is $1,000,000. Presentation given by: . Bob LeLacheur - See Attached Finance Committee Report - aiven by Dan Dewar: At their meeting on March 13, 2019 the Finance Committee voted 7-0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report 2/3rd Vote Required Declared Unanimous 151 Town Meeting Members in Attendance Motion Carried slv.e= ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center ARTICLE 19: Motion made by the Select Board that the Town vote to accept and expend such sum of money as may be available to the Town pursuant to Chapter 90 Section 34 of the Massachusetts General Laws as reimbursement for the costs of repair, construction, maintenance or preservation of the Town's roads and bridges and other related costs that qualify under the State Aid Highway Guidelines adopted by the Massachusetts Department of Transportation; and to authorize the Town Treasurer, with the approval of the Board of Selectmen, to borrow said sum in anticipation of such reimbursement, in accordance with Chapter 44 Section 6 of the Massachusetts General Laws. _ Backaround: This is an annual article whereby Town Meeting is asked to grant permission for the Town to accept additional roadway maintenance from the State, called Chapter 90 funding. Annual funding has been at the $600,000 area for many years, with exceptions when the state has surplus funds to allocate to this purpose. Proposed funding for FY20 is $593,159. Presentation given by: . Bob Lel-acheur - See Attached Finance Committee Report - oiven by Shawn Brandt: At their meeting on March 13, 2019 the Finance Committee voted 7-0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report 2/3rd Vote Required Declared Unanimous 151 Town Meeting Members in Attendance Motion Carried ARTICLE 24: On motion by the Bylaw Committee It was voted that the Town amend the General Bylaw as follows: 1. Amend Article 1, General Provisions, as follows: a. By deleting from Section 1.10.16 the term "his" and inserting, in place thereof, the term "that person's." 2. Amend Article 2, Town Meeting, as follows: a. By deleting from Section 2.2.1, Rule 5 the text "shall stand when speaking as they are able, shall respectfully address the Moderator, shall not speak until recognized by the Moderator, shall state his name and precinct, shall confine himself to the question under debate and shall" and inserting, in place thereof, the text "shall: stand when speaking as able; respectfully address the Moderator; refrain from speaking until recognized by the Moderator; state that person's name and precinct; speak only to the question under debate and." b. By deleting from Section 2.2.1, Rule 6 the text "he has been" and inserting, in place thereof, the text"being." c. By deleting from Section 2.2.1, Rule 8 the text "Any non-Town Meeting Member may speak at a Town Meeting having first identified himself to the Moderator. A proponent of an article may speak on such article only after first identifying himself" and inserting, in place thereof, the text "Non- alPes• ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center Town Meeting Members may speak at a Town Meeting having first identified themselves to the Moderator. Proponents of an article may speak on such article only after first identifying themselves." d. By deleting from Section 2.2.1, Rule 11 the text"the fact of his interest or his employer's interest" and Inserting, in place thereof, the text"any such interest." e. By deleting from Section 2.2.1, Rule 13 the text "appears to him. If the Moderator is unable to decide the vote by the show of hands, or if his decision" and inserting, in place thereof, the text "visually appears. If the Moderator is unable to decide the vote by the show of hands, or if the decision about the vote." f. By deleting from Section 2.2.1, Rule 13, the text "he shall determine the question by ordering a standing vote, and he shall appoint tellers to make and return the count directly to him" and inserting, in place thereof, the text "the Moderator shall determine the question by ordering a standing vote, and shall appoint tellers to make and return the count." g. By deleting from Section 2.2.4.1 the text"the mover has given notice of his intention to make such a motion" and inserting, in place thereof, the text"notice of the movant's intention to make such a motion is given." h. By deleting from Section 2.2.4.3 the term "he" and inserting, in place thereof, the term "the Town Clerk." I. By deleting from Section 2.2.6 the term "Chairman," wherever it appears, and inserting, in place thereof, the term "Chair." j. By deleting from Section 2.2.6 the term "Chairmen" and inserting, in place thereof, the term "Chairs." k. By deleting from Section 2.2.7.1 the term "his" and inserting, in place thereof, the term "that Member's." I. By deleting from Section 2.2.7.2 the text "Chairman of each precinct or his designee" and inserting, in place thereof, the text"Chair of each precinct or a designee thereof." m. By deleting from Section 2.2.9 the term "Chairman", wherever it appears, and Inserting, in place thereof, the term "Chair." 3. Amend Article 3, Town Offices and Town Officers, as follows: a. By deleting from Section 3.3.1.2 the term "Chairman," wherever it appears, and inserting, in place thereof, the term "Chair." b. By deleting from Section 3.3.1.4 the text"his." c. By deleting from Section 3.3.2.3 the term "Chairman" and Inserting, in place thereof, the term "Chair." d. By deleting from Section 3.3.2.4 the term "his" and Inserting, in place thereof, the term 'that member's." /IPege ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center 4. Amend Article 5, Conduct of Town Business, as follows: a. By deleting from Section 5.2 the term "he" and inserting, in place thereof, the term 'that settlement." b. By deleting from Section 5.4.1.3 the text "his criminal history record from the Police Department. Should the record subject seek to amend or correct his record, he must take appropriate action to correct said record, which action currently includes" and Inserting, in place thereof, the text "that record from the Police Department. Should the record subject seek to amend or correct that record, appropriate action may Include." c. By deleting from Section 5.4.1.4 the text "his or her" and inserting, in place thereof, the text "the applicant's." 5. Amend Article 6, Financial Procedures, by deleting from Section 6.3.4 the term "his" and inserting, in place thereof, the term "the party's." 6. Amend Article 7, Regulations on the Use of Private Land, as follows: a. By deleting from Section 7.1.3 the term "his" and inserting, in place thereof, the term "that person's." b. By deleting from Section 7.2.4 the term "Chairman," wherever it appears, and inserting, in place thereof, the term "Chair." c. By deleting from Section 7.2.6.4 the term "Chairman" and inserting, in place thereof, the term "Chair." d. By deleting from Section 7.2.7 the text "Chairperson of the Commission of his intent to Issue such an order" and Inserting, in place thereof, the text "Chair of the Commission that such order will issue." e. By deleting from Section 7.3.4.3 the text "his or her" and inserting, in place thereof, the text "that member's." f. By deleting from Section 7.3.4.3 the term "Chairman" and inserting, in place thereof, the term "Chair." g. By deleting, from Section 7.3.4.4 the text"his or her" and inserting, in place thereof, the text "that member's." h. By deleting from Section 7.3.4.5 the term "Chairman" and inserting, in place thereof, the term "Chair." I. By deleting from Section 7.3.5.4 the term "Chairman," wherever it appears, and inserting, in place thereof, the term "Chair." J. By deleting from Section 7.3.7.12 the term "Chairman" and Inserting, in place thereof, the term "Chair." k. By deleting from Section 7.6.2.3 the text"Every person licensed under the provisions of this bylaw shall cause his name and the number of his license to be printed or placed" and inserting, in place ele=ee ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center thereof, the text "All persons licensed under the provisions of this bylaw shall print their name and license number." I. By deleting from Section 7.9.2.8 the term "man-made" and inserting, in place thereof, the term "artificial." m. By deleting from Section 7.9.2.11 the term "man-made" and inserting, in place thereof, the term "constructed." 7. Amend Article 8, Public Order, as follows: a. By deleting from Section 8.1.2 the term "chairman" and inserting, in place thereof, the term "chair." b. By deleting from Section 8.5.2.2 the term "him." wherever it appears, and Inserting, in place thereof, the term "that person." c. By deleting from Section 8.5.4 the text "he has first obtained a permit from the Select Board, and unless he" and inserting, in place thereof, the text"that person has first obtained a permit from the Select Board and." d. By deleting from Section 8.5.5.2 the text "No person shall refuse entry to any building owned by him after receipt of written request from the Select Board or its designee," and inserting, in place thereof, the text "After receipt of a written request from the Select Board or Its designee, no person shall refuse entry into any building owned by that person." e. By inserting into Section 8.5.5.2 the word "building" immediately prior to the text "owner may be billed." f. By deleting from Section 8.5.7 the term "manhole" and Inserting, in place thereof, the term "utility access hole." g. By deleting from Section 8.5.8 the text "person, or his designee or agent," and inserting, in place thereof, the text"person or designee or agent thereof." h. By deleting from Section 8.6.8 the term "his premises" and inserting, in place thereof, the term "the property." i. By deleting from Section 8.7.4.1 the term "his" and inserting, in place thereof, the term "Its." j. By deleting from Section 8.8.2.1.4 the text "Its owner or keeper shall have the tag in his or her possession and available for inspection" and inserting, in place thereof, the text "the dog's owner or keeper shall possess such a tag and make it available for inspection upon request." k. By deleting from Section 8.9.2 the term "his" and inserting, in place thereof, the term "official." I. By deleting from Section 8.9.4.2 the text "or have in his possession" and inserting, in place thereof, the text "or possess." m. By deleting from Section 8.9.4.3 the text "or have in his possession" and inserting, in place thereof, the text"or possess." 5lveae ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center n. By deleting from Section 8.9.8.4 the term "his" and inserting, in place thereof, the term "that person's." o. By deleting from Section 8.9.8.5 the text "his designee (the Chief), may in his" and inserting, in place thereof, the text"a designee thereof (the Chief), may in the Chiefs." p. By deleting from Section 8.9.9.4 the text "his designee" and inserting, in place thereof, the text "a designee thereof." q. By deleting from Section 8.9.9.4 the text "The Chief of Police shall cause to be kept in his office accurate records" and inserting, In place thereof, the text "Accurate records shall be kept in the Chief of Police's Office." r. By deleting from Section 8.9.9.4 the text "carry upon his person" and insert, In place thereof, the text"carry upon that person." s. By deleting from Section 8.9.9.5 the text "his residence address set forth in the" and inserting, in place thereof, the text"the residence address set forth in the Certificate holder's." t. By deleting from Section 8.10.1.2 the term "he" and inserting, in place thereof, the term "that person." u. By deleting from Section 8.10.7 the text "If the Building Inspector determines the building to be unsafe, he" and inserting, in place thereof, the text "Upon determining that a building is unsafe, the Building Inspector." - - v. By deleting from Section 8.12.2.4 the term "man-made" and inserting, in place thereof, the term "constructed." Presentation given by: Jeff Struble - See Attached Background: Town Meeting passed an Instructional Motion directing the Bylaw Committee in conjunction with the Select Board to remove gendered language from the General Bylaw. The Bylaw Committee has completed its work. This Article proposes to adopt the Bylaw Committee's suggested changes and to amend the General Bylaw with new gender-inclusive text. Finance Committee Report: No report Bylaw Committee Report - aiven by teff Struble: On January 30, 2019 the Bylaw Committee voted 4-0 to recommend this Article to Town Meeting. Motion made by Nicholas Boivin, Precinct 7 to amend as follows: By deleting from Section 5.4.1.3 the text "his criminal history record from the Police Department. Should the record subject seek to amend or correct his record, he must take appropriate action to correct said record, which action currently Includes" and inserting, in place thereof, the text "that subjects criminal history record from the Police Department. Should the record subject seek to amend or correct that record, appropriate action may include." Motion Does Not Carry 101P p, ANNUAL TOWN MEETING [ARTICLE ng Memorial High School May 2, 2019 Performing Arts Center n Carried as Presented 25: On motion by the Bylaw Committee it was voted that the Town amend the General as follows: By deleting Section 5.4.4, Effective Date, in its entirety. 2. By deleting from Section 7.1.11 the text"of of" and inserting, in place thereof, the text "of." 3. By deleting from Sections 8.1.5, 8.1.6 and 8.1.7, wherever it appears, the term "therefore" and inserting, in place thereof, the term "therefor." Presentation given by: . Jeff Struble - See Attached Backaround: During its review of the General Bylaw to remove gendered language, the Bylaw Committee identified five Bylaw provisions that had minor errors in language. Those errors did not Involve gendered language, so they could not be included in Article 24 of this Warrant. They are included in this separate"cleanup" Article for that purpose. Finance Committee Report: No report Bylaw Committee Report - given by Jeff Struble: On January 30, 2019 the Bylaw Committee voted 4-0 to recommend this Article to Town Meeting. Motion Carried ARTICLE 26: Motion made by the Select Board that the Town vote, pursuant to Section 2-6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one-half or more of the Town Meeting sessions during the previous year. Town Meeting Members Attendance Total of 2 Town Meetings resulting in 3 evenings of attendance Listed below are those who attended 1 evening or less First —71 Precinct Name Middle Last Name Term Total PrecinctVote 1 John J Arena 2021 0 Remove from List- Remain a TM Member 1 Sheila M Mulroy 2021 1 Remove from List- Remain a TM Member 2 Francis Burke 2020 1 Remove from List- Remain a TM Member 2 Peter G Coumounduros 2021 0 Remain on List- Remove from TM 2 David Wayne Decker 2021 1 Remove from List- Remain a TM Member 2 Gretchen Latowsky 2020 0 Remove from List- Remain a TM Member U[I... ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center 2 Meagon N Putney 2020 0 Remove from List- Remain a TM Member 3 Danica L Medelros 2020 1 Remove from List- Remain a TM Member 4 Lynne H Cameron 2020 0 Remove from List- Remain a TM Member 4 Hubert R James Jr 2020 1 Remove from List- Remain a TM Member 4 Daniel John McCarthy 2020 1 Remove from List-Remain a TM Member 5 Erin K Calvo-Baccl 2020 1 Remove from Ost- Remain a TM Member 5 Patrick P O'Sullivan 2021 0 Remove from List- Remain a TM Member 6 James E Bonazoli 2021 1 Remove from List- Remain a TM Member 6 Robert L Mandell 2020 1 Remove from List- Remain a TM Member 7 Kerry C Dunnell 2021 1 Remove from List- Remain a TM Member 7 Linda M Phillips 2021 1 Remove from List- Remain a TM Member 120 Town Meeting Members had perfect attendance in 2018 Motion Carried as Amended Motion made by Vanessa Alvarado, Select Board that Article 3 be removed from the table Motion Carried ARTICLE 3: Motion made by the Select Board to choose all other necessary Town Officers and Special Committees and determine what Instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Instructional Motion 1 — Parcel of Land Motion made by John Lippitt, Precinct 7 Direct the Select Board, School Committee and any other bodies or individuals considering the use of the parcel of land near the Burbank Ice Arena recently authorized for purchase by the Town of Reading by Article 22 of the 2019 Annual Town Meeting to include as an option for its use the construction of an Early Childhood Center or any other approach that would allow the school system to expand kindergarten and pre-kindergarten enrollment and to reduce or eliminate the use of temporary classrooms at the elementary schools. In addition, the school space study should Incorporate these possibilities. Instructional Motion 1 Carried Instructional Motion 2 — Reading Security Committee Motion made by John Lippitt, Precinct 7 11'1e'< ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center Direct the Select Board, School Committee and any other relevant bodies to consider and make recommendations on the membership of a Reading Security Committee that would review and make recommendations on the ways to achieve appropriate, cost-effective security at the Town's schools and school facilities (e.g. athletic fields) as well as town government buildings and facilities. Said Reading Security Committee should Include maximum feasible participation by elected officials in town and Town Meeting Members, as well as members of the public, especially school security teams and parents of school-aged children. Furthermore, a goal of the Committee should be to share as much Information and assessment of progress on town security with elected bodies and the public as is prudent and possible. Motion made by Ian Charles Brown, Precinct 8 to move the question 2/3rd Vote Required 87 In the affirmative 24 in the negative 151 Town Meeting Members in Attendance Motion to Move the Ouestion Carried Instructional Motion 2 Does Not Carry Instructional Motion 3 - Authorized Debt Policy Motion made by Angela Binda, Precinct 5 Move that Town Meeting Instruct the Finance Committee to examine authorized but unused debt and to develop a policy regarding if and when it should be reviewed by Town Meeting, and revoked or replaced by a new vote and a new authorization. Such a policy should be presented to Town Meeting in a warrant article at the November 2019 Town Meeting. Instructional Motion 3 Carried Instructional Motion 4 - Authorized Debt Birch Meadow Motion made by Angela Binda, Precinct 5 Move that Town Meeting instruct the Select Board to present a warrant article at the April 2020 Town Meeting which revokes the Birch Meadow field lighting debt authorization, OR reauthorizes the debt for the remaining four fields, OR authorizes the use of the debt for general Birch Meadow Masterplan improvements. Such a warrant article will be developed by the Select Board, working with the Recreation Committee and the Birch Meadow Master Plan Subcommittee. Instructional Motion 4 Carried Instructional Motion 5 - Charter Change ANNUAL TOWN MEETING Reading Memorial High School May 2, 2019 Performing Arts Center Motion made by Dan Ensminger, Precinct 7 Move to Instruct the By-law Committee to consider for approval the following Amendment to the Reading Home Rule Charter. Said Amendment shall be presented first to the November 2019 Subsequent Town Meeting for approval, then to the Reading voters at the 2020 Town Election: Amend Section 2.6 "Vacancies"to delete the following language: "If any person elected as a Town Meeting Member fails to attend one-half or more of the total Town Meeting sessions within one year preceding the most recent Annual Town Election, his seat may be declared vacant by a majority vote of the Town Meeting. The Board of Selectmen shall place an Article on the Annual Town Meeting Warrant to remove any such Town Meeting Member from office. At least seven (7) days prior to the Annual Town Meeting, the Town Clerk shall notify any such Town Meeting Member that he may be removed from office, provided, however, that such notice shall be deemed adequate if mailed postage prepaid to the Town Meeting Member's last known address." Instructional Motion 5 Does Not Carry Vanessa Alvarado, Select Board moved to adjourn the 2019 Annual Town Meeting adjourn sine die at 11:11 PM with 151 Town Meeting Members in attendance. Motion Carried A true copy Attest: Laura A Gemme, CMC/CMMC Town Clerk 14 1 P+e= 2019 ANNUAL TOWN MEETING Instructional Motion 1 — Parcel of Land Motion made by John Lippitt, Precinct 7 Direct the Select Board, School Committee and any other bodies or individuals considering the use of the parcel of land near the Burbank Ice Arena recently authorized for purchase by the Town of Reading by Article 22 of the 2019 Annual Town Meeting to include as an option for its use the construction of an Early Childhood Center or any other approach that would allow the school system to expand kindergarten and pre-kindergarten enrollment and to reduce or eliminate the use of temporary classrooms at the elementary schools. In addition, the school space study should incorporate these possibilities. Instructional Motion 1 Carried Instructional Motion 2 — Reading Security Committee Motion made by John Lippitt, Precinct 7 Direct the Select Board, School Committee and any other relevant bodies to consider and make recommendations on the membership of a Reading Security Committee that would review and make recommendations on the ways to achieve appropriate, cost-effective security at the Town's schools and school facilities (e.g. athletic fields) as well as town government buildings and facilities. Said Reading Security Committee should include maximum feasible participation by elected officials in town and Town Meeting Members, as well as members of the public, especially school security teams and parents of school-aged children. Furthermore, a goal of the Committee should be to share as much information and assessment of progress on town security with elected bodies and the public as is prudent and possible. Motion made by Ian Charles Brown, Precinct 8 to move the question 2/3rd Vote Required 87 in the affirmative 24 in the negative 151 Town Meeting Members in Attendance Motion to Move the Ouestion Carried Instructional Motion 2 Does Not Carry Instructional Motion 3 — Authorized Debt Policy Motion made by Angela Binda, Precinct 5 Move that Town Meeting instruct the Finance Committee to examine authorized but unused debt and to develop a policy regarding if and when it should be reviewed by Town Meeting, 2019 ANNUAL TOWN MEETING and revoked or replaced by a new vote and a new authorization. Such a policy should be presented to Town Meeting in a warrant article at the November 2019 Town Meeting. Instructional Motion 3 Carried Instructional Motion 4 - Authorized Debt Birch Meadow Motion made by Angela Binda, Precinct 5 Move that Town Meeting Instruct the Select Board to present a warrant article at the April 2020 Town Meeting which revokes the Birch Meadow field lighting debt authorization, OR reauthorizes the debt for the remaining four fields, OR authorizes the use of the debt for general Birch Meadow Masterplan improvements. Such a warrant article will be developed by the Select Board, working with the Recreation Committee and the Birch Meadow Master Plan Subcommittee. Instructional Motion 4 Carried Instructional Motion 5 - Charter Change Motion made by Dan Ensminger, Precinct 7 Move to Instruct the By-Law Committee to consider for approval the following Amendment to the Reading Home Rule Charter. Said Amendment shall be presented first to the November 2019 Subsequent Town Meeting for approval, then to the Reading voters at the 2020 Town Election: Amend Section 2.6 "Vacancies"to delete the following language: "If any person elected as a Town Meeting Member falls to attend one-half or more of the total Town Meeting sessions within one year preceding the most recent Annual Town Election, his seat may be declared vacant by a majority vote of the Town Meeting. The Board of Selectmen shall place an Article on the Annual Town Meeting Warrant to remove any such Town Meeting Member from office. At least seven (7) days prior to the Annual Town Meeting, the Town Clerk shall notify any such Town Meeting Member that he may be removed from office, provided, however, that such notice shall be deemed adequate if mailed postage prepaid to the Town Meeting Member's last known address." Instructional Motion 5 Does Not Carry