HomeMy WebLinkAbout2019-01-24 RMLD Board of Commissioners Minutes 'or
Town of Reading r ° r�1 V E D
Meeting Minutes TpiN,,:�CLERK
0oP.�'
Board - committee - commission - Council: V110: 07
RMLD Board of Commissioners
Date: 2019-01-24 Time: 07:30 PM
Building: Reading Municipal Light Building Location: Winfred Spurr Audio Visual Room
Address: 230 Ash Street Session: Open Session
Purpose: General Business Version: Final
Attendees: Members - Present:
David Hennessy, Chair; David Talbot, Vice Chair; John Stempeck,
Commissioner; Tom O'Rourke, Commissioner; Philip B. Pacino,
Commissioner
Members - Not Present:
Others Present:
RMLD Staff: Coleen O'Brien, General Manager; Hamid Jaffari, Director of
Engineering and Operations; Charles Underhill, Director of Integrated
Resources; Tracy Schultz, Executive Assistant
Citizens' Advisory Board: George Hooper, Member
KP Law: Christopher Pollart, Attorney
Town of Reading: Vanessa Alvarado, Select Board Member and RMLD Liasion
Mark Dockser, Financial Committee, Karen Herrick, Financial Committee
Minutes Respectfully Submitted By: David Talbot, Secretary Pro Tem
Topics of Discussion:
Coll Meeting to Order
Chair Hennessy called the meeting to order and read RMLD's Code of Conduct. Choir Hennessy
announced that the meeting is being videotaped at the RMLD office at 230 Ash Street, for
distribution to the community television stations in North Reading, Lynnfield,and Wilmington.
Public Comment
Chair Hennessy announced that two members are running for reelection to the Board. Mr. Pacino
stated that he is a candidate for reelection and that he has been on the Board for 32 years. Mr.
Pacino stated that he has a lot of knowledge and feels that he still has a lot to contribute over the
next three years. When asked, Mr.Talbot confirmed that he is also seeking reelection. Chair Hennessy
welcomed Mr. Hooper, Ms. Alvarado, and Mr. Dockser. Mr. Talbot agreed to serve as secretary. Mr.
Hooper stated that the CAB met the previous evening. There was no comment from the liaisons and
no public comment.
Approval of Board Minutes
Mr. Pacino made a motion,seconded by Mr.Stempeck, that the Board approve the meeting minutes
of October 18, 2018 and November 29,2018,on the recommendation of the General Manger.
Motion Carded:5:0:0.
Page I r
READING MUNICIPAL
LIGHT DEPARTMENT
BOARD OF COMMISSIONERS
REGULAR SESSION
THURSDAY, JANUARY 24, 2019
APPROVAL OF BOARD MINUTES
OCTOBER 18, 2018 AND
NOVEMBER 29, 2018
ATTACHMENT 1
Status of the Payment to the Town of Reading-Update from the Sub-Committee
a. Report of the January 8,2019 meeting with Select Board -Mr. Pacino L Mr. Stempeck
Choir Hennessy stated that all the Commissioners attended the Select Board meeting.
b. Discussion of the proposed agreement presented at the Select Board meeting on January 8,2019.
Chair Hennessy read the following statement:
As a bridge while RMLD studies how it can continue to help the Town of Reading financially, the
RMLD Commissioners have proposed that RMLD freeze the voluntary below-the-line payment that it
makes to the Town of Reading at the 2018 level of$2,480,506 for two years, i.e., 2019 and 2020. In this
spirit, the Town of Reading Select board presented the RMLD Board of Commissioners with a draft
contract called "Agreement Regarding Distribution of Earnings of RMLD to Reading". The draft
contract was very helpful in confirming that a freeze of the voluntary below-the-line payment at the
2018 level would be satisfactory while the RMLD studies and determines a strategy for moving
forward. However, our legal counsel has advised us that the use of a contract to document on
obligation to pay an amount that Is legally recognized as o voluntary payment subject to available
funds is not appropriate or consistent with how such matters are handled by other Municipalities.
The RMLD is happy that it can continue to help the Town financially and looks forward to working with
the Town of Reading to continue to do so by determining the appropriate formula to be used starting
in 2021 for such voluntary payments. Tonight, we would like to formally vote on the amount of the
voluntary payment.
Note: Based on the above,we recommend that the present Sub-Committee be dismissed.
C. Possible amendment and/or approval of proposed agreement.
Chair Hennessy made a motion, seconded by Mr. Stempeck, that the Board of Commissioners direct
the RMLD to make certain voluntary payments to the Town of Reading from available below-the-line
unappropriated earned surplus for the calendar years 2019 and 2020 as follows:
(1) Each annual payment shall total $2,480,506 and be paid in semi-annual installments, as
follows: $1,240,253 on June 30, 2019, $1,240,253 on December 31, 2019, $1,240,253 on June 30, 2020
and$1,240,253 on December 31, 2020.
(2) In the event RMLD's below-the-line unappropriated earned surplus is insufficient to make the
full annual payment to the Town or Reading or is otherwise required for RMLD to meet its franchise
obligations in a particular calendar year, the RMLD Board of Commissioners may vote to reduce the
amount of one or both of such annual payments.
Mr. Pacino explained that he would be opposing the motion because he feels that there should be a
written memorandum of understanding between all parties with obligations in writing so it's clear for
future members of Board and Select Board.Chair Pacino asked to change language in Statement to
dismiss the present Sub-Committee and stated that the Motion doesn't address if kWh sales were to
increase.
Mr. Stempeck replied that he disagrees with Mr. Pacino and that doing a motion gives all parties
what they want. The numbers included in the proposed contract have not changed. Drafting an
obligation in writing will incur significant attorney fees and take more time.The Motion gives everyone
what they need. As for as kWh increases,it's impossible to tell if that will happen.Mr. O'Rourke added
that a document will take time and a fixed payment is reasonable. RMLD has made continuous
payments for over twenty years. Mr.Talbot stated that he concurs with Mr.O'Rourke and added that
municipals don't generally sign an agreement for PILOT payments. This will allow RMLD to begin the
process of devising a new formula and move on to other things.
Mr. Pacino pointed out that the CAB is a third-party to the agreement and should also weigh in. Mr.
Hooper stated that this eliminates the Sub-Committee and the CAB's involvement and that he
understands that the Motion gives Reading the fixed amounts that it can use for budgeting over the
next two years. Mr. Stempeck stated that experts will have to determine the new formula for
payment. Chair Hennessy added that once that happens,their findings will be presented to the CAB.
Page 1 2
Status of the Payment to the Town of Reading-Update from the Sub-Committee
C. Possible amendment and/or approval of proposed agreement.
Mr. Pacino clarified that it is just the present Sub-Committee that is being dismissed and that the Sub-
Committee can be re-formed. Mr. Pacino added that under the Twenty-Year Agreement, the CAB
has a right to weigh in on any major decisions. Mr. Hooper stated that rates should not be increased
in order to make larger payments. Mr. Talbot asked, as a matter of process, since the CAB votes on
the budgets, do they need to vote on the Commission's motion? Mr. Pacino suggested, as a
courtesy, adding the provision "subject to the Citizens' Advisory Board's review and comment"to the
original motion. This was agreed to after discussion and commentary from Attorney Pollart. Attorney
Pollart explained that the CAB does not have to approve the motion. Under the Twenty-Year
Agreement, the CAB can provide their input under five areas. The only area that would apply in this
instance would be "other issues that come before the Board:' If, depending on past practice and
custom, this is the type of issue that would normally go before the CAB, then they should be
consulted. There are also matters that are mandatory for the CAB to be consulted on: the itemized
operating budget of the RMLD. However, they can only recommend changes to the budget; this is
not on itemized budget.
Chair Hennessy made a motion, seconded by Mr. Stempeck, that the Board of Commissioners,
subject to the Citizens' Advisory Board's review and comment, direct the RMLD to make certain
voluntary payments to the Town of Reading from available below-The-line unappropriated earned
surplus for the calendar years 2019 and 2020 as follows:
(1) Each annual payment shall total $2,480,506 and be paid in semi-annual installments, as
follows: $1,240,253 on June 30, 2019, $1,240,253 on December 31, 2019, $1,240,253 on June 30, 2020
and$1,240,253 on December 31, 2020.
(2) In the event RMLD's below-the-line unappropriated earned surplus is insufficient to make the
full annual payment to the Town or Reading or is otherwise required for RMLD to meet its franchise
obligations in a particular calendar year, the RMLD Board of Commissioners may vote to reduce the
amount of one or both of such annual payments.
Motion Carried: 4:1:0,with Mr. Pacino opposed.
Mr. O'Rourke asked what happens if the CAB rejects the motion. Attorney Pollort explained that the
CAB doesn't have the right to vote "yes" or "no." The CAB can only review and comment.
Mr. Pacino asked that the document with the Statement and Motion be added into the official
record, as well as the contract sent by the Select Board.
Mr. O'Rourke asked how the Board should inform the Select Board about the motion. Ms. Alvarado
suggested sending the motion to the Town Manager who can forward it to the rest of Board. Ms.
Alvarado stated she will additionally provide an update to the Select Board at their next meeting.
Report of the Chair-Chair Hennessy
a. Discussion of RMLD Renewable Energy Supply Reporting
Mr.Talbot explained that there is a proposed piece of legislation to ensure that municipal light plants
(MLPs) are reducing greenhouse gas emissions. Additionally, there's an optional form that RMLD can
file with the state regarding its greenhouse gas emissions.Mr. Underhill explained that the legislation is
structured so that Chapter 164, which defines the independence of municipal light plants in the
Commonwealth, is left sacrosanct. In exchange, the municipal light plants in Massachusetts have
agreed to develop portfolios that reduce carbon emissions. The first target is a seven percent
reduction by 2021. MLPs will be reporting to the Department of Environmental Protection. If the MLPs
fail to meet the target for the year, penalty funds are to be established and used for compliance,
thereby building in an enforcement mechanism. This avoids the issue of RECs and of defining what
should be classified as renewable energy. The bill has been introduced to the House and will be
advantageous to the MLPs and the Commonwealth. RMLD was one of the leaders in developing this
initiative.
Mr. Talbot asked whether RMLD will be filing the optional AQ31 and AQ 32 forms with the State. Mr.
Underhill confirmed, stating that 2018 is not due yet, but it will be filed.
Page 1 3
General Manager's Report-Ms. O'Brien
a. Review of Board Policies
Ms. O'Brien explained that policies are coming up for three-year review.She stated that she will send
the policies to the Board and if there are no changes or comments, the Board can simply vote to
extend them.
Ms. O'Brien explained that Policy Nc. 23 Dress Code was reduced to one page. It is simple and in-line
with acceptable office dress standards and a business casual work environment. The Collective
Bargaining agreements cover protective equipment. The policy differentiates between what's
appropriate in the business office and that if an employee needs to go to warehouse he/she needs
to dress for that environment. The Board suggested language to replace the use of "etc" and an
addition regarding discipline were discussed and agreed upon.
Ms. O'Brien explained that Policy No. 8 OPEB statutory changes rendered the policy out of date and
it has been updated to reflect current laws and GASB requirements. Attorney Pollart explained that
the policy is consistent with the 2011 statute that allows existing OPEBs to continue to operate.
Ms. O'Brien stated that the updated No. 18 Strategic Plan is simple and sets out that RMLD should
have a mission and vision statements. In 2008 RMLD had a strategic plan done by a consultant,which
essentially looked of the power market. However, the standard way to draft a strategic plan is to
have department directors involved to ensure buy-in. Ms. O'Brien stated that RMLD was fortunate to
have Mike Frisco from the North Reading Select Board come in. He has developed strategic plans for
the military and helped facilitate. The strategic plan will be based upon what the Commissioners
have written as policy. The Strategic Plan includes a mission statement, objectives, and a SWOTT
analysis and will be presented to the Board and the CAB for input. Ms. O'Brien explained that making
a six-year budget was her way of helping to show RMLD's objectives in the absence of a
conventional strategic plan. The updated policy says that RMLD should have a strategic plan and if
should be updated every three years.
Attorney Pollart addressed No. 22 Pension Trust and explained that the existing policy was from 1966.
In 1966 the Commonwealth used o pay-as-you-go funding method. RMLD established the pension
trust in order to recover, through its rates, the unfunded balance. Due to changes in the law, RMLD's
annual payments now take into account the unfunded portion,which means that the policy and the
trust are no longer needed. Attorney Pollart stated that his recommendation is to stop paying money
into the pension trust, take money out of the trust on an annual basis until it runs out,and then vote to
dissolve the trust.
Mr. Pacino made a motion, seconded by Mr. O'Rourke, that the Board approve the changes to
Policy No. 8 OPEB Trust Fund, Policy No. 18 Strategic Plan, as amended, and Policy No. 23 Dress
Standards, as amended,on the recommendation of the General Manager.
Motion Carried: 5:0:0.
b. NexlEra Energy Marketing Public Power Summit
Ms. O'Brien explained that she went to the NexlEra Energy Marketing Public Power Summit last year,
and it was a great networking opportunity. This will take place from February 4th to February 6'h in
Manalapan, Florida.
Mr. Pacino made a motion, seconded by Mr.Stempeck, that the Board approve Ms. O'Brien's travel
to, and attendance at, the NexlEra Energy Marketing Public Power Summit,in Manalapan, Florida,
from February 310 February 6,2019.
Motion Carried:5:0:0.
Attorney Pollart left the meeting.
C. APPA(NEPPA) Legislative Rally
Ms.O'Brien explained that this is the NEPPA legislative rally that occurs at the some time as the APPA
rally. Ms. O'Brien stated that she will meet with legislators or their staff to advocate on the behalf of
municipals. It will take place February 25th to February 27th in Washington, DC and Ms. O'Brien will
report back to the Board following her trip.
Page 1 4
APPA(NEPPAJ Legislative Rally
Mr. Pacino made a motion,seconded by Mr.Sfempeck, that the Board approve Ms.O'Brien's travel
to, and attendance at,the APPA Legislative Rally in Washington DC, from February 24 to February 28,
2019.
Motion Carried:5:0:0.
Integrated Resources Division-Mr. Underhill
Mr. Underhill reported that budget and actual purchase power expenses are very close to one
another and tracking well.There is one month left in the year and it looks like it was uneventful.
Ms. O'Brien explained that Ms. Markiewicz would not be presenting because she was unable to
travel back from vacation due to storms.
Engineering and Operations Report-September 2018-Mr.JaBari
Mr. Jaffari stated that he was reporting through the present date. Mr. Jaffar[ reviewed major capital
construction projects that are currently underway or recently completed including a pole line
upgrade on Woburn Street in Wilmington, a remote racking device installed at Station 3, and repairs
made due to a motor vehicle accident on 3W13. Mr. Jaffari reviewed maintenance programs
including aged transformer replacements, tree trimming, and infrared scans. Mr. Pacino stated that
he attended a Reading Select Board meeting where concerns were expressed regarding the pole at
Hopkins and South Street getting hit repeatedly. Mr. Jetted replied that he would contact the DPW
regarding installing a guardrail. Mr. Jaffari discussed the pole inspection program and double poles.
Ms. O'Brien explained that Verizon only visually inspects their poles. Mr. Jaffari reviewed RMLD's
reliability indices and stated that the System Average Intenuption Frequency Index (SAIR) passed the
regional average. Mr. Jaffari reviewed the outage causes in December 2018 and stated that on
January 1, 2019 a motor vehicle accident caused 1,270 customers to lose service.
General Discussion
Meeting dates were discussed,and Mr. Underhill announced upcoming RMLD community events
including the Elementary School Art Awards.
Adjournment
At 900 p.m., Mr. Poona made a motion, seconded by Mr. O'Rourke, that the Board go into
Executive Session to consider the purchase of real property and to discuss confidential,
competitively-sensitive and proprietary information in relation to making, selling, or distributing
electric power and energy,and return to Regular Session for the sole purpose of adjournment.
A true copy of the RMLD Board of Commissioners minutes
as approved by a majority of the Commission.
David Talbot,Secretary Pro Tem
RMLD Board of Commissioners
Page 1 5
POWER SUPPLY REPORT
JANUARY 2019
ATTACHMENT 2
y
� d
O 01
� O
•*" bb N
014 rml
OA,
4� N °
W � N
O Cd
a �
� V
Cd °
0 a
IA
E
X76
LLI
-
■
a ; § 06 75
@ ~ .
mL.
2 � .
�
R
} � �
g
P
n
P
N
N
R
C
L
N w 01 a
N
N V O 0
U Q N e ■
H N
Tbo
L H N
W 3 Q
r 00 C
W '0
m m
a
m
e
S
m
B
P
n
T
N
m
a
N
a
ti
N
O a N e
10 J
Y � Y
m M
d
m
J
m
N
m
N
N
•1
N
M
O
a
N
m
N A
d
10 �
i+ !moi O
� O �
!' Q N
V
m a
N N
p 3
Q O V
3 � Q
7 ^ Y
m m
m
■
N
N
4
u
6
0
0
� a
_ = z
� N
CL
CL
r �
3
s
w -
4 � xz
e
� e ■
F
: F
z z
_ Fzx
To: Coleen O'Brien
From Jwaureen McHugh,Charles Underhill C.jr� 3/is/i
Date: /�C �� March 13, 2019
Subject: Purchase Power Summary—January 2019
Energy Services Division(ESD)has completed the Purchase Power Summary for the
month of January,2019,
ENERGY
The RMLD's total metered load for the month of January was 57,949,291,which is a
3.67%decrease from the January 2018 figures. The system distribution losses are 3.6%.
Table 1 is a breakdown by source of the energy purchases.
Table 1
Amountof Cost of %ol Total Total$ $asa
Resource Energy Energy Energy Cests %
(kWh) WMhah)
Millstone#3 3,699.953 $6.36 6.15% $23,599 0.74%
Seabrook 5.893.179 $5.27 9.79% $31,W1 097%
Stonybrook Intermediate 211,302 $112.27 0.35% $23.722 0.74%
NYPA 2,165.777 34.B2 3.613% $10,658 0.33%
NeM.. 34,382,432 $63.22 57.12% $2,173,647 68.09%
ISO Interchange (2.476.124) 420.08 4,11% $49,671 1.56%
Nemo Congestion - $0.00 0.00% 440,190 -1.26%
Coop Resales 23,521 $141.01 0.04% $3,317 0.10%
Hydro Pmlecls' 7,318,785 $57.87 12.16% $423,510 13.27%
Braintree Wateon Unit 50,427 $284.73 0.06% $14,358 0.45%
SaddlebacivAricho Win! 2.084,714 $Was 3.46% $193,645 6.07%
Community Solar 288,815 $73.90 0.48% $21,343 0.67%
Eaelon a484,a00 $39.09 10.77% $253,491 7.94%
Slonybmok Peaking 60,891 $170.68 0.10% $10,393 0.33%
Monthly Total 80.188,472 $53.04 100.00°/ $3,192.434 100.00%
'Pepperell,Woroao s amhgan FIw,Tourer Fall-,,Wines,lone—.1ilesiery Mia;Aspkmok Hydro
Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT
Net Energy for the month of January 2019.
Table 2
Amount Cost %of Total
Resource of Energy of Energy Energy
(kWh) ($Imwh)
ISO DA LMP4,283,161 $85.11 7.12%
Settlement
RT Net Energy" (6,759,285) $46.38 -11.23%
Settlement
ISO Interchange (2,478,124) ($20.06) 4.11%
(subtotal)
Independent Systan Operator D"Aaead Localional Marginal Price
JANUARY 2019 ENERGY BY RESOURCE
1.aei,u ro:' a 044"
¢-arvba•ok Pk,V iU'u.
1:rn N'14Y,v,
txdan,5V/J., _ -MIRY+ons Ali,G.l'i v,
S.¢Idiaa¢k. _'rG9 I SedSiook.4/l.
21V1 OO/.
IlYtba Voi�o].1_1Nv. 41aoY'b�ook qC:! ,
Comp rell1�5,LtUJ"5
IVex'.a n, 'i/ is K
CAPACITY
The RMLD hit a demand of 106,853 kW, which occurred on January 21, 2019 at 4 pm.
The RMLD's monthly UCAP requirement for January, was 235,407 Ms.
Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements.
Table 3
Source Amount(kWs) Cost($/kW-month) Total Cost %of Total Cost
Millstone p3 4,950 22.77 $112,697 5.60%
Seabrook 7,914 18.93 $149,840 7.45%
Stonybrock Peaking 24,980 1.94 $48,447 2.41%
Stonybrook CC 42,925 3.46 $146,341 7.37%
NYPA 0 0.00 -$15,114 -0.75%
Hydro Quebec 0 0 $33,796 1.68%
Braintree Watson Unit 0 0.00 $1,558 0.08%
ISO-NE Supply Auction 154,638 9.91 $1,532,692 76.17%
Total 235,407 $8.55 $2,012,257 100.00%
Table 4 shows the dollar amounts for energy and capacity per source.
Table 4 Cost of
%of Amt of Energy Power
Resource Energy Capaaly Thal cwt Total Coal (kWh) ($IkWh)
Millstone e3 $23,599 $112,697 $136,297 2.63% 3,699,953 $0.0368
Seabrook $31,071 $149,840 $180,911 3.49% 5.893,179 $00307
Stonybrook Intermediate $23.722 $148.341 $172,063 3.32% 211,302 $0.8143
Hydro Quebec $0 $33,796 $33,796 065% - $0 woo
NektEm/EDF $2,173,847 $0 $2,173,647 41.88% 34,382432 $00632
' NYPA $10,656 $0 44,458 -0.09°/ 2,165,777 -$0.0021
NYPA FCM Cni $0 -$15,114 -$15,114 4.29% - $0.0000
150 Interchange $49,671 0 $49,671 0.96% (2,476,124) -$0.0201
ISO Capacity $0 $1,532,692 $1,532,692 29.53% - $00000
Nemo Congestion -$40,190 $0 -$40,190 .077% - $00000
' Hydro Projects $423,510 $0 $423,510 8.16% 7,318,785 $00579
Braintree Watson Unit $14,358 $1,558 $15.916 0.31% 50.427 $0.3156
' Saddleback/Jerlcho $193,845 $0 $193,645 3.74% 2,084,714 $0.0930
' Burlington B Community Solar $21,343 $0 $21,343 0,41% 288,815 $0.0739
Coop Resalas $3,317 $0 $3,317 0.06% 23,521 $0.1410
Emlon Energy $253491 $0 $253,491 4.88% 6,484,800 $0.0391
Stonybrook Peaking $10,393 $48,447 $58,839 1.13% 601891 $0.9663
Money Total $3,192,434 $2,012,257 $5,189,577 10000% 60,188,472 $0.0862
*Renewable Resources;per RMLD Board Policy,any RECs are sold to offset energy cosh for JI customers.
RENEWABLE ENERGY CERTIFICATES(RECs)
Table 5 shows the amount of banked and projected RECs for the Swift River Hydro
Projects through January, as well as their estimated market value.
Table 5
RECs Summary
2018/2019
REC RECs RECs BID Revenue' Revenue—
Classification Projected Sold Current Potential Received
R1 12,010 3,884 5.50 $66,052 $28,589
MAI 2,647 1,033 5.50 $15,856 $7,649
MA/CT/RI/NHl 17,714 8,163 550 $97,427 $66,055
MA/RI/MH 1 9,804 3,654 6.50 $63,726 $27,122
MA2 5,779 2,115 26.00 $150,254 $54,403
Totals 48,153 18,849 $393,116 $183,917
'RECs projected sees at mrtent no Prices --�—�
**Total dollars to data for REG sold
TRANSMISSION
The RMLD's total transmission costs for the month of January 2019, were $1,013,209.
This is an increase of 5.53% from the December 2018 transmission cost of$927,139. In
January 2018,the transmission costs were$1,176,742.
Table 6
Current Month last Month Lest Year
Peak Demand(kW; 106,853 98,966 108,0)8
E.My(kWh) 60.168,472 59,989,909 60,368,297
Energy($) $3,192,434 $3,009,300 $3,811,502
CaPacty($) $2,012,257 $2,011,241 $2,103,761
Transmission($) $1,013,209 $927,139 $1,176,742
Total $6,217,900 $5,947.679 $7,098,005
ENERGY NEW ENGLAND
APPROVAL OF EXECUTIVE SESSION MINUTES
SEPTEMBER 20, 2018, OCTOBER 18, 2018,
JANUARY 24, 2019, & FEBRUARY 13, 2019
ATTACHMENT 3
FINANCIAL REPORT
DECEMBER 2018
ATTACHMENT 4
ENGINEERING & OPERATIONS REPORT
ATTACHMENT 5
DO
m )
)
�
± �
\\ \ W O
CL
\ \ O W ƒ
O
\ CL E
0
°
\ . 2 LU u %
/
W �
2 ƒ o
\: m
G° V D
\ 2
] LU &
�
\\ � �
g { -
\ 4J
= �
E 'q—
\= 0 { \ _
j ) . 2Z
CL | ) i « ( (
ed
z ± 6i
\ ,o 4) 111 UCL§
41
o � � � � � ? / k
4J id _ t |
r � \ IV \ / � § \
j ( \ k \ \ * \ 2
i cL 7 ± f W
o \ oC4 ) ] \ ) I
\ ) CPkms
. J0
± 22 §
(\ ® IV -
ffsa2 J / ƒ$
/ 0E _ ) « § ( i
§ / w2Ce \ < � d \
* *
�3s+:
7cLc2 0 41
cc 0
E
iwbLfEl
0 00 y.:.
u
b
w a w� ;
bO ` v°�' o' o v
wo
uvb yroc c
o =0 vb o wo w4
w
N > N N C N L
w O L w o o U
b c L N y O v w N 0 C N
p Y d b (D
O 1° p Q p 3 o- y m m £ w
H a=o v i c c o .v a s u o
O w ON O ro v a1 .c « ttl a
aw, ; v i y 3 a o n o
IC C N L Ot~d w t cc
a N V w L N
d m ca w L
M N to N wC W ; W
A N E p w O t v> w a+ c
O O o m a N .� a=o m b4
a E
W ti
_ E v
3 � o
C
r Q b
I L
� � r
N3 �
< x
Y
eE — • ;
• § E e
\ ISS ,
� 2 k \ / ( \ k
� � � ® e • = e / �
§ Wd —
Q
§ - � \ � E \ /
■ ■ 0
CL ; / [ § \ � �
�
D � w \ Jm ) t � \ ]
\ 0 3 ; g ¥ § f | § �
$ ® c / ) k \ / \ \ ) / \
iL < _ 5 _ s , ate
� 2 - t $ 7 » ) E
\ Lu
\ ■
w ] i \ 3 = ■ � E � \
> « to
/ \ | } ] ) \ u
\ 2 \ )
f
� *
LL /\
\ / \ \ \ \ �.
« * <«
} \ �
m, �
cq
E �
bo � \ D \
O � ^ { { \
CL m
@i \ ƒ
ID
e \ + .
4) }
g ; \ k }= E \ -
� ®
c , 5 \ } \
{ CL \ } 0 j j
; |I
\ k \ \ \ 10 / \
\ \\
k § \ { \ 2
\ \ ) / V: \ §
-
/ A ƒ ƒ )
2
* * * * * * * G
\ �
. { y
. . .. . .
\Ilk-
0 !
ƒ ■ f f ! ; ! _
19 2
. a . !
CL z y ' / )
0
-
51
/
� § _ , zz . - ! ` � - ■ � ° §
- ! #
ffi < a
t � � 000soo
p I I111111 �
a
to
0
A i
E
n
o v
9 2
8 . 199885 "O ado • ` m
J 1111111 'T
8 . 588858
E0 °` C A
e
oiE n $
ii p� c _C
g „ 5
E ii o -E
= o 0 0 0 0 0 0 u t
g e $ e v o a o D o v „
0 40
o - s
N
a`
tL N j 0
O
UI
OD 3
Y
O _ L
n
N - J
L
N 3 �
7 W
� LL
v N - 4
c
E
- w
ro
w
O
c
ro
u
yr
0o
in
c
c
as
u
cc
oC
RMLD PROCUREMENT REQUEST
REQUIRING BOARD APPROVAL
ATTACHMENT 6
RMLDenm .n .n
( ' Reading MuniciNI Light De arrnoem
230 Ash Sms,'
P.O.Box 150
Reading,MA Of 867 O250
TO.Tiff)942 6598
Wcb:www.rmlJ.com
March 5,2019
Town of Reading Municipal Light Board
Subject: IFB 2019-09 One(1)Class V,Fork Truck with 12,000 It.Load Capacity with Trade-In
Pursuant to M.G.L. c. 30B,on January 16,2019,an invitation for bid(IFB)requesting sealed bids for One(1)Claes V,
Fork Truck with 12,000 Ib. Load Capacity with Trade-In(1999 Propane Fork Truck)was placed as a legal notice in the
Middlesex East section of the Daily Times Chronicle. On January 23,2019,the IFB was posted on the RMLD website,
and the RMLD bulletin board. On January 24,2019,the IFB was posted on COMMBUYS.
An invitation for bid was sent to the following seven companies:
ATS Equipment,Inc. Brodie Toyota-Lift Crown Lift Trucks-Boston
H&H Industrial Truck Service,Ine. Northland Industrial Truck Prime Vendor Inc.
Company,Inc.
INE Equipment,Inc.
Sealed bids were received from two companies: Endless Sales Inc. dba Octane Forklifts and Northland Industrial Truck
Company,Inc.
The sealed bids were publicly opened and read aloud at 11:00 nm. on February 6, 2019, in the Town of Reading
Municipal Light Department's Audio Visual Spurr Room,230 Ash Steel,Reading,Massachusetts.
The bids were reviewed,analyzed and evaluated by staff and recommended to the General Manager.
Move that bid 2019-09 for: One (I) Class V, Fork Truck with 12,000 Ib. Load Capacity with Trade-In be
awarded to: Northland Industrial Truck Company,Inc.,as the lowest responsive and responsible bidder',for
$60,500.00 pursuant to M.G.L.c.30B on the recommendation of the General Manager.
'Endless Sales Inc. ribs Octane Forklifts was the lowest bidder, but was eliminated as not responsive. See
attached Analysis.
The CY2019 Capital Budget amount for this item is$75,000.00.
41torcili es Manager
.
of Fw&O
Coleen O'Brien,Genera]Manager
File:IFB/CY19/2019-09 Fork Lift I nick with'Frade-In
Pagel oC2
\
0
r! |
0 -6
� _ ■ | ! $ {
| ] /�
§ | { ! |
, .
s � � 2 , � ■ & �
; ! ! |
k ! ■ f \ |! !; )
L i§ ! * | ) § !! E
E !
§ C , ■ 2 }!
& / Bk\ ) / $ ) a; � § )
� \
RMLD1 l Reading Mvow,Pnbogarrn .....mes,
\ - 230 Ash Street
P.O.Box 150
Rending,MA 01867-0250
Tel:pep 9426598
Wcb:www.mdd.mm
March 12,2019
Town of Reading Municipal Light Board
Subject: IFP 2019-10 Pole Mounted Transformers
Pursuant to M.G.L.c. 164 § 56D,on February 20,2019,an invitation for proposals was placed as a legal notice in
the Middlesex East section of the Daily Times Chronicle requesting sealed proposals for Pole Mounted
Transformers.On February 21,2019,the invitation was posted on the RMLD website and bulletin board.
An invitation for proposals was sent to the following fifteen companies:
Cheryong Electric Co„Ltd., Deltek Graybar Electric Company,Inc.
Global Business Department
Hugo Power Equipment Sales,Inc. Merrimac Industrial Sales PeMmerica Supply, Inc.
Power Sales Group,Inc. PowerTech Associates-UPSC Prim.Vendor,Inc.
Robinson Sales,Inc. Shamrock Power Sales LLC Smart C. Irby Company
Technology International,Inc. WESCO Distribution,Inc. Yale Electric Supply Company
Scaled proposals were received from few companies: Stuart C. Irby Company, Graybar Electric Company, Inc.,
Howard Industries,Inc.,Go Power Sales Group,Inc.,and WESCO Distribution,Inc.
Sealed proposals were publicly opened and read aloud at 11:00 a.m., March 6, 2019, in the Town of Reading
Municipal Light Department's Audio Visual Spurr Room,230 Ash Street,Reading,Massachusetts.
The proposals were reviewed,analyeed,and evaluated by stalTand recommended to the General Manager.
Move that proposal IFP 2019-10 for Pole Mounted Transformers be awarded to: Graybar Electric
Company,Inc.,for a total of$68,224',pursuant to M.G.L. c. 164 § 56D,on the recommendation of the
General Manager.
See attached analysis.
The 2019 Capital Budget amount for these items is$188,500.
ZVanYa . _ _,. .._. _ _...___. —.
OwW
_ AP-1
Coleen O'Brien
File. Bid/CY 1912019-10 Pole Mounted Transformers Page 1 oF2
Analysis-Pad Mounted Translonftars
IFS 2019-11
meet
Nat Cost specification
Bidder manufn DaiivrvDare UnB Cast -Qfy Final Not Coat A,Nsd Requlranrrt
WESCO Distribution,Inc.
Item 137.5 We 10 FR3 2401120 ERMCO 8-10weeks 52,253.00 M $67,59000 $61.690.00 true
Item 2 50 We 10 FR3 240/120 ERMCO 8-1 O.eeke $2,451.00 20 $49,020.00 $49,020.00 yes
Item 3 75 We 10 FR3 240/120 ERMCO 10-12 weeks $2,985.00 8 $23,72000 $23.720.00 true
Item 4150 kVa 30 OF 480)(1277 ERMCO 10-12 weeks $5,918.00, 2 $11.83200 $11,1132.00 tree
Item 5225 kVe 300E 20BY/120 ERMCO 1042 weeks $7,1530D 2 $14,308.00 $11,306.00 yu
Ilam 6225 We 30 OF 48OY/277 ERMCO 10-12 weeks $6,888.00 2 $13,738.00 $13,736.00 we
Item 7300 We 30 OF 208Y/120 ERMCO 10-12 weeks $7,983.00 2 $15,966.00 $15.966.00 yea
Item 8500 We 30 OF 20SY/120 ERMCO 10-12 weeks $10,585.00 1 $10,585.00 $10.555.00 yse
Item 9 314 We 30 DFLF 208Y/120 ERMCO 10-12 weeks $0,201.00 9 $73,809.00 me
5280,564.00 $21MIJ55.00
Graybar Electric CompaM,Inc.
Item 137,5 We 10 FR3 2401120 Cooper Power 13 weeks $2,270,00 30 $68,10000
Item 250 We 10 FM 240/120 Cooper Power 13 weeks $2,422.00 20 $48,44000
Item 3 75 We 10 FR3 2401120 Cocper Power 13 weeks $2.987,D) 8 $23,898.00
Itern 4150 We 30 OF 480)(/271 Cooper Power 16 weeks $7,773.OD 2 $15,546.00
Item 5 225 We 30 OF 208)(/120 C Ipka Power 46 weeks $8,519.00 2 $17,038.00
Item 6225 We 30 OF 481 Cooper Power 18 weeks $8,31100 2 $16,622.00
Item 7 30D We 30 OF 208Y/120 Cooper Power 16 weeks $9,100.00 2 $18,200.00
Item 8500 We 30 OF 20BY/120 Ccaper Power 16 weeks $11,841,00 1 $11,84100
Item 9 300 We 30 DFLF 208Y/120 Cooper Power 16 weeks $9,263.00 9 $83,367.00 no
$303,050.00 $0.06
Howard Industries,Inc.,clo Power Sales Group,Inc.
Item 137.5 We 10 FR3 240/120 Howard Industries,Inc. 8-10 weeks $2,900.00 30 $87,000.00
Item 250 We 10 FR3 2401120 Howard lnduslnes,Inc. 8-10 weeks $3,140.00 20 $62,960.00
Item 375 We 10 FR3 2401120 Howard Industrie,Inc. 8-10 weeks $3700.00 B $29,600.00
Item 4150 We 30 OF 480Y277 Howard Industries.Inc. 14-16 weeks 56,905.00 2 $13,810.00
Item 5225 We 30 OF 20BY/120 Howard Industries,Inc. 1446weeks $7,750.00 2 $15,518.00
Item 6 225 We 30 OF 4MY277 Howard Industries,Inc. 14-16 weela $7,552.00 2 $15,104.00
Item 7 300 We 30 OF 2MY/120 Howard Industries Inc. 14-16 weele $8,89200 2 $17,784.0
Item 8500 We 30 OF 208)(/120 Howard Industries,Inc. 14-16 weeks $12.994.0 1 $12.994.00
Item 9300 We 30 DFLF 208YI120 Howard Industries.Inc. 14-16 weeks $9.68000 9 $87,120.00 $91,120.00 yss
$341,888.00 $117,120.00
Stuart C.Irby Company Non Responsive'
Item 137.5 We 10 FR3 24(W120 ABB 6-8 weeks $3,482.00 W $104,480.00
Item 2 50 We 10 FR3 240/120 ABB 6.8 weeks $4,288.00 20 585,760.00
Item 3 75 We 10 FM 240/120 ABB 6-8 weeks $5,587.00 8 $44,696.00
Item 4150 We 30 OF 48OY277 ABB 6-8 weeks 58,560.00 2 $17,120.00
Item 5225 We 30 OF 20BY/120 ABB 6-8 weeks $9,633.00 2 $19,266.00
Item 6225 We 30 OF 480)(211 ABB 6-8 weeks $9,3'2.00 2 $18.744.00
Item 7300 We 30 OF 208Y/120 ABB "weeks $10,550.00 2 $21,1000D
Item 8500 We 30 OF 20BY/12D ABB 6-8 weeks $13,717.00 1 $13,717.00
Item 9 300 We 30 DFLF 208Y/120 ABB 6-8 weeks $10,838.00 9 $97,542.00
5422p0500 $0.00
•unaumonzed signatures
Total Purchase Amount $283.875.00
fik'.RbCYIW3YlY-II PJ MuwW Lvu(oram q !.
Radg
RMLD nM.ovnpa,LoighreDeP nrmoen,
C ; ---ar . < ee
230 A.sh sm«t
P.O.Hoa IA)
Reading,MA U186-02M
Tel:(781)9424598
Web wwwrmld.com
March 12,2019
Town of Reading Municipal Light Board
Subject: IFP 2019-11 Pad Mounted Transformers
Pursuant to M.G.L.c. 164¢56D,on February 20,2019,an invitation for proposals was placed as a legal notice in
the Middlesex East section of the Daily Times Chronicle requesting sealed proposals for Pad Mounted
Transformers.On February 21.2019,the invitation was posted on the RMLD website and bulletin board.
An invitation for proposals was sent to the following fifteen companies:
Cheryong Electric Co.,Ltd., Deltek Graybar Electric Company,Inc.
Global Business Department
Bastin Power Equipment Sales,Inc. Merrimac Industrial Sales PanAmerica Supply,Inc.
Power Sales Group,Inc. Powerfeeh Associates-UPSC Prime Vendor,Inc.
Robinson Sales,Inc. Shamrock Power Sales LLC Stuart C. Irby Company
Technology International,Inc. WESCO Distribution,Inc. Yale Electric Supply Company
Sealed proposals were received from four companies: Stuart C, Irby Company, Graybar Electric Company, Inc,
Howard Industries,Inc.,On Power Sales Group,Inc.,and WESCO Distribution,Inc.
Sealed proposals were publicly opened and read aloud at 11:00 a.m., March 6, 2019, in the Town of Reading
Municipal Light Department's Audio Visual Spurr Room,230 Ash Street,Reading,Massachusetts.
The proposals were reviewed,analyzed,and evaluated by staff and recommended to the General Manager.
Move that proposal IFP 2019-11 for Pad Mounted Transformers be awarded to: WESCO Distribution,
Inc.,for 5206,755.00 and Howard Industries,Inc.,c/o Power Sales Group, Inc.,for$87,120.00,for a
total of$293,875.001,pursuant to M.G.L.c. 164 3 56D,on the recommendation of the General Manager.
'See attached analysis.
1'he 2019 Capital Budget amount for these items is$378,500.
Vau hen Brya
id Ja
ColttnO'Hrien
File: BWCV192019-11 Pad Mounted Transformers Page 1 oft
Ana/yals-Pole Mounted Tnnalormers
IW 2019.10
MM
Tobl Nat "Coat SpeeiBcs6on
Bidder Na.u)ecfwar Dsllvary Dab ung Pdce Qb' Prim Awercla Reoufmnant
WESCO ObtilwU n,Inc.
Item 125 We Single Phase 240/120 Falon Cooper 8-10wuks $989.00 12 $11.628.00 no
Item 237.5 kVa Single Phase 240/120 Eaton Cooper 8-10waks $1.185.00 28 $33.180.00
Item 350 We Single Phase 240/120 Elston Cooper 8-10 weeks $1401.00 20 $28.020.00
72,628.00 $0.00
Graybar Electric Company,Inc.
Item 125 We Single Phew 240/120 GE 15 weeks $999.00 12 $11,956.00 $11,968.00 yes
Item 237.5 We Single Phase 24WI20 GE 15 weeks $1,127.00 28 $31,556.0 $31,556.00 yu
Item 350 We Single Phase 240/120 GE 15 weeks $1,23600 20 $24,880.0 $24,860.0 yu
88,224.00 $86,226.0
Howard Industria,Inc.,do Powar Sates Gratis.Inc.
Iftrn 125 kVa Single Phase 240/120 H.W 8-10 wants $1,306.00 12 $15,672.00
Item 237.5 We Single Phase 24WI20 Howard 8-10wwka $1501M 28 $42,028.00
Item 350 We Single Phase 240/120 Howard 8-10 weeks $1,739.00 20 $34,780.00
92,480.00 $0.90
Stuart C.Irby Company Non Rwporl
Item 125 We Single Phase 2401120 Power Partnere,Inc, 10-12 weeks $1,220.00 12 $14,840.00
Item 237.5 We Single Phase 246/128 Power Plralen.Inc. 10-12"el $1,380.00 28 $38,640.00
Item 350 kVa Single Phase 2401120 Power Parhmrs,Inc. 1 0-1 2 weeks $1,470.00 20 $29,400.00
$82,880.00 50.00
Cat for ell of this lowut un8 price Items 588.221.00
rvue.nw[viflenc-in rv�k MounN i vefommn Pqe 202
BOARD MATERIAL AVAILABLE
BUT NOT DISCUSSED
From: Tracy Bchul�
To: RMUD&and Memh m Gmuo;"David Henn
Subje : AP and Payroll Questions for 3-2119 Board Book
Date: Tuesday,March 19,2019 8:20:00 AM
Good morning,
AP:
On February 81h there were no Commissioner questions.
On February 15th there were no Commissioner questions.
On February 220d there were no Commissioner questions.
On March 11t there were no Commissioner questions.
On March 8" there were no Commissioner questions.
On March 1511 there were no Commissioner questions.
Payroll:
On February 18th there were no Commissioner questions.
On March 4th there were no Commissioner questions.
On March 1811h there were no Commissioner questions.
This e-mail will be included in the 3-21-19 Board Book.
Tracy Schultz
Executive Assistant
Reading Municipal Light Department
230 Ash Street. Reading. MA. 0186
Tel: 781 .942.6489