HomeMy WebLinkAbout2015-06-01 Housing Authority Minutes f<c 'Elvcu
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READING HOUSING AUTHORITY R E A D I N G, MA.
MINUTES OF THE Regular BOARD MEETING,June 1.2015
2919 JUN 18 PM 2: 36
A regular business meeting of the Reading Housing Authority was held on Monday,lune I,2015 at 5:30
P.M at the office of the Reading Housing Authority the town of Reeding,Mass. The meeting was called
to order at 5:30 P.M.with the Chair,Diene L.Cohen presiding.Those members present and forming a
quorum were Karen L.Flammia, Timothy J.Kelley,Kevin F.Mulvey and Lynn Hodgdon as well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move Tim Second Kevin Vote 5-0
15-081 VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 4, 2015,
as presented.
Finances Move Tim Second Karen Vote 5-0
15-082 VOTED: To approve and sign the checkroll/bilholl for the period for Accounts Payable Check
#5758-5815 Payroll Summary as presented for May,2015. Section 8 Voucher Program,#10195-10266
as presented.
Finances Move Tim Second_ Karen Vote 5-0
15-083 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month
end April,2015 of the current fiscal year.
Executive Director Contract Atroroval Move Tim Second Lynn Vote 5-0
154M VOTED: To approve and authorize Chair to sign a new three year contract with the Executive
Director, Lyn E. Whyte, commencing August 30, 2015 through August 29, 2018 with all terms as
presented and in accordance with DHCD regulations.
Personnel Matters:
Confirmation of submittal of Board Attendance to DHCD for month of May,2015 was provided to
Board.
- Executive Director expressed her desire to extend her existing contract that is due to expire in August,
2015 for another three years. A new contract with an expiration date of August,2018 was presented for
review and discussion. Motion was presented and approved.
- On behalf of the RHA Board and staff,the Executive Director prepared a letter to be sent to the Reading
Board of Selectmen notifying them of Karen L.Flammia's retirement and thanking her for her years of
service as a board member to the Reading Housing Authority.
Renort of Programa:
Vacancy Report-Mitch Hudzik, State Program Coordinator provided her monthly report. .
Sec 8 Report-Report provided by K.Rolli;Kathy indicated that 117 vouchers were leased as of
June 1 and as of June 3,seven additional vouchers have been issued which, if leased in the coming
months,will bring our leasing to 124 out of 125 vouchers assigned to RHA.
- Resident Service Coordinator-Current Tannerville Newsletter provided.
- Monthly Work Order/Maintenance Report for month of May,2015.
New Business:
Executive Director notified the Board that a Notice to Proceed was issued to our low bid contractor,
Aboveboard Contracting to begin the siding work at our Oakland Road family development.Tenants
have been notified of upcoming work. We do hope that all work is complete by June 30a.
- The Executive Director attended a personalized work/training session to complete the submittal of
the RNA's capital plan for FY2016.All potential projects discussed at our May meeting were inputted
into the extended five-year plan for future funding.A copy of CIP report was presented to the Board
for their review.
Real Estate Matter:
- Update: Owner of 504 Gazebo Circle has informed me of her intention to resell her 2-BR unit
located in that development. She has been asked to provide a current appraisal of said unit so that
an affordable price can be established on this property. The Board has expressed an interest in
purchasing the said unit. Executive Director will contact owner to we the unit and determine is
appropriate to add to our inventory.
Board SchedWe
Dae to holiday and vacation schedules,the Board opted not to meet in July 2015.
August 2015 BOARD MEETING; 08/03/2015 Qa 5:30 pm
15-081 TO ADJOURN: PM. Move Second Vote 5-0
Respectfu y submitted,
n
Lyn E. yte,Secretary& Executive Director