HomeMy WebLinkAbout2015-03-02 Housing Authority Minutes ACE1VizU
TOWN CLERK
READING HOUSING AUTHORITY READING, M A.
MINUTES OF THE Regular BOARD MEETING March 2 2015 2019 JUN 18 PM 2: 35
A regular business meeting of the Reading Housing Authority was held on Monday,March 2,2015 at
5:30 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was
called to order at 5:32 P.M.with the Chair,Diene L.Cohen presiding.Those members present and
forming a quorum were Karen L.Flammia,Kevin F.Mulvey,Timothy J.Kelley and Lynn Hodgdon as
well as the Secretary/Executive Director, Lyn Whyte.
Minutes Move Lynn Second Kevin Vote 4-0
15-061 VOTED: To accept for the record the Minutes of the Regular Business Meeting of February
5,2015,as presented.
Finances Move Karen Second Lynn Vote 5-0
15-062 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
Check 45644-5678 Payroll Summary as presented for February, 2015. Section 8 Voucher
Program,#9952-10026 as presented.
Finances Move Kevin Second Lynn Vote 5-0
15-063 VOTED: To certify receipt of monthly operating statements for all RHA programs for the
month end January,2015 of the current fiscal year.
Personnel Matters:
- Confirmation of submittal of Board Attendance to DHCD for month of February,2015 was provided to
Board.
- RHA acknowledged MA Unemployment Claim for staff person whose position changed to part-time
hours due to lack of funding.
- Executive Director asked the Board to review existing policy pertaining to Overtime Compensation.
RHA maintenance staff questioned handling of hourly wage for work hours on a holiday.Upon
discussion,the Director was asked to inquire of other agencies as to their policy in regard to
compensation for hours worked on a holiday and present findings at our next Board meeting.At that
time and upon review of additional information,the Board may make policy changes moving forward.
- Executive Director expressed a desire to renew her Executive Director contract that is due to expire
August,2015 by extending the existing contract another three years.No other change to contract was
proposed other than extension of time.The agency is aware that DHCD may change the contract
language in the future;however,the Board was willing to utilize the existing contract language
previously used and approved by DHCD to renew the ED contract and address any changes as they
might occur.Per discussion,contract documents extending said employment to a term of three years
commencing August 2015 to August 2018 will be prepared for Board approval at an upcoming meeting.
Reportof Programs:
- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report.At this time,
we have four units turning over,however, lease-ups were delayed substantially due to unusual weather
conditions from Iain January until the end of February. Plans are to complete the necessary work in
order to lease units by mid March.
Sec g Report- Report provided by K. Rolli. At this time we are expecting to have 118 vouchers
leased by mid March with two additional voucher holders still looking for rental units. In addition,
thirteen more potential applicants have been pulled from the waitlist with a deadline date of
3/17/15 to respond.Our goal is to be fully leased by our fiscal year end.
Resident Service Coordinator-Current Tannerville Newsletter provided.
- Monthly Work Order/Maintenance Report for month of February,2015.
New Business-
- DHCD correspondence regarding the temporary suspension to implement new audit requirements was
provided to the Board.At this time,a pilot program has been launched with several housing authorities
to discuss the potential challenges with this new endeavor. If future changes occur, all authorities will
be notified per Public Housing Notice.
The Executive Director notified the Board that the project to replace siding at two buildings at our
705-2 family development is moving forward with bids being advertised in early March with a bid
opening date of March 26, 2015. Request to approve potential contracts will be presented at April
meeting if qualified bids are presented at the opening. DHCD architects have assisted the RHA with
preparing a scope for the project and all other necessary documents required with bid posting.
Real Estate Matter:
- Update:No activity at this time.
Board Schedule
April 2015 BOARD MEETING: 04/06/2015 aQ 5:30 PM
15-064 TO ADJOURN: 6:30PM. Move Lynn Second Kevin vote 5-0
Respegtfully submitted,
An e&)44 -
Lyn E.Whyte, Secretary&Executive Director