HomeMy WebLinkAbout2014-12-01 Housing Authority Minutes rzcci=lv�o
TOWN CLERK
READING HOUSING AUTHORITYR E d D 1 N U, MA.
MINUTES OF THE Reaular BOARD MEETING.December 1.24
01
913 JUN 18 PM 2: 28
A regular business meeting of the Reading Housing Authority was held on Monday,December 1,2014
at 5:30 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was
called to order at 5:35 P.M.with the Chair,Diene L.Cohen presiding.Those members present and
forming a quorum were Timothy J.Kelley,Kevin F. Mulvey and Lynn Hodgdon as well as the
Secretary/Executive Director,Lyn Whyte.Karen L.Flammia was absent.Guest,Tom Fowler,FEA Fee
Accountant.
Minutes Move Tim Second Kevin Vote 4-0
15440 VOTED: To accept for the record the Minutes of the Regular Business Meeting of November 3,
2014,as presented.
Finances Move Tim Second Kevin Vote 4-0
15-041 VOTED: To approve and sign the checkrolWilimll for the period for Accounts Payable Check
#5500-5537 Payroll Summary as presented for November,2014. Section 8 Voucher Program,#9699-
9787 as presented.
{mantes Move Kevin Second Tim Vote 4-0
15-042 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month
end October,2014 of the current fiscal year.
RHA R"reanizafon Move Diane Second Tim Vote 4-0
15-043 VOTED: To approve and accept the elimination of the Assisted Executive Director position at
Reading Housing Authority effective January 1,2015.
RHA Re-aresmization Section 8 Move Tim Second Kevin Vote 4-0
15-044 VOTED: To reduce the working hours of the Section 8 Program Coordinator to twenty-four hours
par week due to budgetary constraints effective January 1, 2015.
Resale of Unit 110 Gazebo BIM Tim Second Diane Vote 4-0
15-045 VOTED: To authorize the Executive Director to sign a Purchase and Sales Agreement and any
other documents necessary to sale including those prepared by RHA legal counsel Mr. Bred Latham that
are associated with the resale of 110 Gazebo Circle,Reading,MA.
Personnel Matters:
- Confirmation of submittal of Board Attendance to DHCD for month of November 2014 was provided to
Board.
Remort of Programs:
Vacancy Report-Mitch Hudzik, State Program Coordinator provided her monthly report. .
- Sec 8 Report-Report provided by K.Rolli indicating that 111 vouchers leased at this time.Three
additional lease-ups planned for January 1,2015 along with nine applications being processed for
eligibility and issuance of new vouchers by mid January.
- Resident Service Coordinator-Current Tannerville Newsletter provided.
- Monthly Work Order/Maintenance Report for month of November,2014.
New Business:
An ongoing discussion on the financial status of our Section 8 program continued.RHA fee accountant,
Tom Fowler, attended this meeting and joined in the conversation in order to present a more accurate
overall view of the agency's budgetary concems moving forward. Mr. Fowler pointed out that the RHA
incurred a substantial loss in the Section 8 program with fiscal year ending June 2014 and projected
similar losses in fiscal year 2015 if issues were not addressed. A high salary in that program along with
ongoing federal sequesters cuts over the past two years are the two key factors impacting this program.
All reasonable efforts to adjust routine administrative costs has already been put in place, however,
those changes have not proven to be effective enough in order to maintain the overall financial integrity
of the program as we move forward, hence, more defined changes proposed now. In order to reduce a
negative reserve in our federal program it was determined that the Assistant Executive Director position
would be eliminated effective January 1, 2015. In addition, the hours of the Section 8 Program
Coordinator will be reduced to twenty-four hours per weak effective January 1, 2015. At this time,
there will be no additional changes to hourly rates of any staff member.The budget for fiscal year 2015
will reflect these changes that will take place January 2015. The RHA board is aware that these
immediate changes will help to reduce the projected losses in the Section 8 prognun but will not
eliminate them entirely in FY 2015. Additional changes may be necessary for July 1, 2015 and the
financial status of the agency will be reviewed monthly in order to address the future needs of the
Reading Housing Authority and plan accordingly. Motions were presented and approved to eliminate
an administrative position and reduce hours in the ftdend position. The Board thanked our fee
accountant for attending this meeting and answering questions in regard to this matter.
- DHCD issued budget guidelines for the current fiscal year in late November. A budget has been
prepared and will be presented for discussion and approval at our January 2015 regular meeting. The
Executive Director has indicated that due to the RHA ongoing reorganization, that she will not be
requesting administrative salary increases in the current budget year.
- An invitation to the Annual Tannerville Holiday Luncheon on December 17a was extended to all Board
members.
Real Estate Matter:
110 Gazebo Circle: Two offers to purchase this unit were opened on 11/21/14 with RHA maltor
Steve Chubs present along with one of the potential buyers and their realtor. The highest offer
was for $280,000 and accepted by the agency. RHA legal counsel, Brad Latham, prepared the
Purchase and Sale Agreement for said property and forwarded all documentation to selected
buyer. A closing date of 120/15 has been proposed. At this time, a signed P&S agreement has
not been forwarded back to the RHA, however, legal counsel has indicated that he has been in
contact with counsel for buyer and there are no outstanding issues but simply a delay due to
holiday schedules. The Executive Director asked the Board to consider a motion authorizing her
to proceed with the sale of property and sign any related documents required. A motion was
presented and approved.
Board Sehedale
February,2015 BOARD MEETING: 02/022015 Q 5:30 PM
15-045 TO ADJOURN: 6:20PM. Mme Tim econd Kevin vote 4-0
Res ectfially submitted,
Lyn E. Whyte,Secretary&Executive Director