The URL can be used to link to this page

Home My WebLink About2014-09-08 Housing Authority Minutes RE0EiVED TOWN CLERK READING HOUSING A UTHORITV EACiNG, MA. MINUTES OF THE Regular BOARD MEETING Sepember 8 AW- UN 16 PM 2: 21 A regular business meeting of the Reading Housing Authority was held on Monday,September 8,2014 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was called to order at 5:39 P.M.with the Chair,Diane L.Cohen presiding.Those members present and forming a quorum were Karen L.Flammia,Timothy J.Kelley,Kevin Mulvey and Lynn Hodgdon as well as the Secretary/Executive Director,Lyn Whyte. Agonies Move Tim Second Karen Vote 5-0 15-011 VOTED: To accept for the record the Minutes of the Regular Business Meeting of July 7, 2014,as presented. Finances Move Tim Second Karen Vote 5-0 15-012 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check#5331-5427 Payroll Summary as presented for July & August, 2014. Section 8 Voucher Program,#9381-9538 as presented. Finances Move Tim Second Lynn Vote S-0 15-013 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end June&July,2014 of the current fiscal year. Certification of Salary cchedula for 11 E2014 MoveTim Second Karon Vote 54 15-014 VOTED: To certify the RHA submission of Schedule of Positions and Compensation for FYE lune 2014 as presented in the budget and within current budget guidelines. Certification of Cons isnce-Lead Paint Laws Move Tim Second Kevin vote 5-0 15-015 VOTED: To certify RHA lead based paint compliance with federal and state laws and regulations for FYE lune 2014. FYE2014 Financial Statemepb Certification Move Tim Second Karen Vote 5-0 15-016 VOTED: To certify the RHA submission of FYE lune 2014 Financial Statements Certification for our 689-1 and 400-1 programs a;presented. See 8 Utility Allowance Schedule Move Diane Second Kevin Vote 54 15-017 VOTED: To approve the Section 8 program's Summary Allowance for Tenant-Furnished Utilities and Other Services as presented and prepared by Happy Software Inc. on behalf of the RHA and to become effective September 1,2014. Cortifieate of Final Completion•FISH#246040 Move Diane Second Kevin Vote 5-0 15-018 VOTED: To approve, sign and submit the certification of final completion and application for payment in the amount of$11,699.18 to Reading Housing Authority for the reimbursement of costs associated with project number 246040; Installation of new rear entry doors at our 667 1&2 elderly developments located on Frank D.Tanner Drive. Pet Waiver 667 Development Move Tim Second Diane Vote 5-0 15-019 VOTED: To approve and authorize the tenant at#37-3 to have a cat in accordance with the rules for Pet Ownership promulgated by DHCD and the Reading Housing Authority Pet Policy after assurance that all conditions for pet ownership are in place. To Approve Resident Charaea for ServigUaknaiM Move Tim Second Karen Vote 5-0 15-020 VOTED: To approve updated list of resident charges for services and repairs effective 10/01/14 for all programs administered by the RHA. Pet Waiver 667 Development Move Tim Second Karen Vote 5-0 15-021 VOTED: To approve and authorize the tenant at#14-2 to have a cat in accordance with the ndes for pet Ownership promulgated by DHCD and the Reading Housing Authority Pet Policy after assurance that all conditions for pet ownership are in place. To Approve Revision to See 8 Admin Plan Mme Tim Second Karen Vote 5-0 15-022 VOTED: To approve proposed revision to RNA's current Section 8 Administrative Plan as presented and to be effective January 1,2015. Resale of Unit 110 Gazebo Move Tim Second Diane Vote 5-0 15-023 VOTED: To authorize the Executive Director to engage Steve Chuha, Remax Laading Edge as real estate broker with regard to marketing of i 10 Gazebo Circle in accordance with Mass. General Laws 30B. Net Income Limits—State-aided Housing Promms Move Diane Second Kevin Vote 5-0 15424 VOTED: To approve the following income limits per DHCD correspondence by household size for determining admission to State-aided housing programs effective August 9,2014: Boston Area: 1 person $47,450 2 persons $54,200 3 persons $61,000 4 persons $67,750 5 persons $73,200 6 persons $78,600 7 persons $84,050 8 persons $89,450 Personnel Matters: - Confirmation of submittal of Board Attendance to DHCD for month of both July and August 2014 was provided to Board. - All Board members were asked to respond to requests by the Town Clerk to acknowledge receipt of "Open Mewing Law'materials. Report of Programa: - Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. The state program had only two vacancies over the summer months and all units are leased at this time. - Sec 8 Report- Report provided by K. Rolli. Ongoing efforts by our Section 8 department to issue vouchers continue.A briefing session to issue six more vouchers will occur on 9/17. - Resident Service Coordinator-Current Tannerville Newsletter provided. - Monthly Work Order/Maintenance Report for month of July through August,2014. New Business: - No Smoking Policy now in effect at RHA: All signs in place. - Executive Director presented all FYE June 2014 Certifications for Board approval: Salary Schedules, Lead Paint Compliance, and Financial Statements. Motions were presented and approved. All required documentation will be forwarded to DHCD as required. Executive Director presented supporting documentation to approve our RHA Section 8 Utility Allowance Schedule with effective date of September 1,2014.Motion was presented and approved. - Executive Director requested Board approval to close out DHCD project; FISH #246040 (rear entry doors Q Tannerville).Board signatures for submittal of Certification of Final Completion was required along with the Executive Director's request for reimbursement to the RHA in the amount of $11,699.18 to cover costs associated with the project. Budget for this project was $22,000;however, RHA did the job utilizing in-house staff for a savings of over$10,000. General correspondence was provided to the Board regarding the recent housing reform bill passed in the house.We reviewed some of the possible changes moving forward. Potential changes could be another year or more away.Updates will be provided as changes go into effect. - A request with supporting documentation, for two pet waivers for senior residents at Tannerville; Unit 37-3 & Unit 14-2 was presented to the Board f or their approval. Two motions were presented and voted. - The Executive Director requested board approval to increase some resident charges to be effective October 1, 2014. Ongoing material costs and labor costs are the reason for this change. All residents will be notified of this impending change upon approval.A motion was presented and approved. - Due to HUD statutory changes to the Section 8 Program effective January 1, 2015, the Executive Director proposed revision to the RHA's current Section 8 Admin. Plan to reflect the new language contained in the Omnibus appropriations Bill HR-3547. Said documentation was presented to the Board for their review and subsequent vote to approve. - DHCD corespondence regarding approval of two Sustainability Initiative Awards namely;FISH project #246041 & #246042 to replace three heating systems in both our 705-1 & 705-2 family developments was presented to the Board for their review. Efforts are underway to seek quotes and start the jobs before the end of September. DHCD revised Income Limits: Effective August 9,2014 was presented for Board approval. A motion was made and voted.All changes relating to this update will be noted in any RHA correspondence. All leased laundry appliances will be replaced with updated,energy efficient machines this fall. At that time, the Executive Director will initiate an increase in costs associated with the use of said machines. Increased water and electrical costs for the RHA are the reason for this change.There have been no increases in costs in over five years. Washing machine and dryer costs will increase from $1.00 to $1.50extra with an extra 15 minutes for drying time available far 25 cents additional.Tenants will be notified accordingly. Ree!Estate Matter. Gazebo Circle, Unit 110: The unit has been upgraded at an approximate cost of $13,000. A recent market analysis from three different brokers suggests a market price of approximately $300,000. Based on that information, the Executive Director moved forward to attain three quotes to engage a real estate broker to market the unit. RHA did receive quotes indicating that the fees for all three would be 5% of selling price or approximately $15,000 of expected list price. The Executive Director presented her findings to the Board for their review and did ask that since the RHA would be entering into a service agreement in excess of$10,000 that she would prefer board approval to do so in order to be fully transparent. Upon the Board reviewing all three potential brokers, a motion was presented and voted to engage the services of Steve Chuha, from Remax Leading Edge because of his extensive business background in the Town of Reading. The Executive Director will move forward and continue the process to sell this unit with continued guidance from RHA legal counsel,Brad Latham in order to meet all requirements of M.G.Laws. Board Scheduk October,2014 BOARD MEETING: 10/062014 Q 5:30 PM 15-025 TO ADJOURN: 7:01 PM. "e Tim Second Diene Vote 4-0 Respectfully submitted, (/ ) /' y/I Lyn E. Whyte, SecretaryExecutive Director