HomeMy WebLinkAbout2014-06-02 Housing Authority Minutes i- EC LiVGIJ r/p '
TOWN CLERKq�
READING HOUSING AUTHOAWi ;.)v MA.
MINUTES OF THE Regular BOARD MEETING lune i,�9n 18 PM 2: 19
A regular business meeting of the Reading Housing Authority was held on Monday,June 2,2014 at 5:30
P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was called
to order at 5:35 P.M.with the Chair,Karen L.Flammia presiding.Those members present and forming
a quorum were Timothy J.Kelley,Kevin Mulvey and Lynn Hodgdon as well as the Secretary/Executive
Director,Lyn Whyte.Diene Cohen was absent.
Minutes Move Kevin Second Lynn Vote 3-0
14-090 VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 5,2014,
as presented.
Finances Move Kevin Second Lynn Vote 3-0
14-091 VOTED: To approve and sign the checkroll/bilholl for the period for Accounts Payable Check
#5227-5264 Payroll Summary as presented for May, 2014. Section 8 Voucher Program,#9216-9298
as presented.
Finanm Move Kevin Second Lynn Vote 4-0
14-092 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month
end April,2014 of the current fiscal year.
Certificate of Final Completion; FISH#246036 Move Kevin Second Tim Vote 4-0
14-093 VOTED: To approve, sign and submit to DHCD the certification of final completion and
application for payment in the amount of $17,154.58 to Reading Housing Authority for the
reimbursement of costs associated with project number 246036;Windows, exterior doors and exterior and
hallway lighting replacement at 705-2 family development located on PleasentMarker.
FY 2013&2014 CIP Move Kevin Second Tim Vy,(g 4-0
14.094 VOTED: To authorize the Executive Director to close out all FISH Projects completed in the
RHA FY2013 Capital Improvement Plan (CIP) as required by DHCD and submit the 2014 Capital
Improvement Plan (CIP)as presented for ongoing approval by DHCD.
Certificate of Final Comoletione FISH#246037 Move Kevin Second Tim Vote 4-0
14-095 VOTED: To approvc, sign and submit to DHCD the certification of final completion and
application for payment in the amount of $22,000.00 to Reading Housing Authority for the
reimbursement of costs associated with project number 246037; Installation of new exterior and hallway
lighting replacement at our 667 1&2 elderly developments located on Frank D.Tanner Drive.
Adoption of No Smoking Policy for 7051&2 Move Kevin Second Tim Vote 4-0
14-0% VOTED: To adopt and implement a new policy, namely,Notice of Rule Change 705 /&1 State
Family Housing Complex Smoke-Free Lease Addendum Policy to become effective September 1, 2014
and as presented by Executive Director. This policy pertains to a smoke free living environment for the
state family 705 1& 2 housing program located on Pleasant/Parker and Oakland/Waverly, Reading, MA
and administered by the Reading Housing Authority.
Adoption of Smoke-Free Housing Lase Addendum Move Kevin Second Tim Vote 4-0
14-097 VOTED: To adopt and implement a Smoke-Free Housing Lease Addendum to become effective
September 1,2014 and as presented by Executive Director.The addendum will become par of the current
state lease for the 705 1&2 family housing program administered by the Reading Housing Authority.
Section 8 Payment Standards Move Tim Second Kevin Vote 4-0
14-098 VOTED: To approve updated Payment Standards per K. Rolli's memo. Effective 07-01-14 the
RHA 100%.of FMR would be:
0 BDR IBDR 2BDR 3BDR 4BDR
$1099 $1166 $1369 $1637 $1799
Personnel Matters:
- Confirmation of submittal of Board Attendance to DHCD for month of May 2014 was provided to
Board.
Report of Proerams:
- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. There was
once vacancy in our elderly development and one vacancy remains in our family program.
- Sec 8 Report-No Report provided by K. Rolli until year end June 2014.
- Resident Service Coordinator-Current Tannerville Newsletter provided.
- Monthly Work Order/Maintenance Report for month of May,2014.
New Business;
- Discussion continued on ongoing process of implementation of No Smoking Policy at all our RHA
state properties, both elderly and family. At Tannerville, another meeting is scheduled for June 18a
with residents to continue attaining signatures on all new lease addendums. The Board finalized plans
for implementation of No Smoking Policy at our state family developments with the approval of new
lease addendum and policy to become effective September 1, 2014 at those locations. The new policy
and lease addendum was presented for adoption by the Board.Motion was presented and voted.
A family meeting is scheduled for June 11 to assist all residents who either seek help with their efforts
to quit smoking and or have questions relating to the language of new policy and how they might be
impacted if violations are reported.New leases will be ready for their signatures at this meeting. RHA
staff must have all signed documents in place by July 31,2014.
Executive Director presented documentation required to approve the Certificate of Final Completion
on recent modemization project#246036;installation of windows,doors and exterior lighting at our
Parker/Pleasant family development.Motion was presented and voted.Request for reimbursement will
Be forwarded to DHCD.
- Executive Director summarized RHA FY 13 &FY 14 Capital Improvement Plans(CIP).As of May 30,
2014, all current projects have been completed. A wish list of potential projects; hallway flooring at
our
elderly development,new kitchen at Bancroft,two new human at Parker and one burner at Oakland
will be entered into the DHCD CPS project system by end of lune with submittal of our FY 14 plan and
as part of our ongoing 5-year plan.A motion was presented to close all FY 13 projects and approve
submission of new projects for future planning purposes.
- Executive Director presented documentation required to approve the Certificate of Final Completion
on modernization project#246037; installation of new lighting at our 667 elderly development.Motion
was presented and voted and final request for reimbursement will be forwarded to DHCD.
- Request presented to Board to increase the Section 8 Fair Market Rents effective July 1,2014.RHA has
not raised these numbers since 2011 and feel it is necessary now to be competitive in the rental market.
O-BR and 1-BR reflect no increases,however,the 2-BR&3-BR reflect an approximate 9%increase.
Motion was presented and approved.
Real Estate Matter.
110 Gazebo Circle: Executive Director attended 5/13/14 BOS meeting to discuss the opportunity
for the RHA and Town to work together to make this unit part of the Town of Reading SHI
(Subsidized Housing Inventory)A buy down of Unit 110 Gazebo would be necessary to convert
to a more up to date DHCD deed restriction.The cost to Town,utilizing AHTF monies would be
approximately$25,000. A joint meeting with the RHA Board and the BOS is scheduled for 6/10.
A majority vote is necessary to allocate the funding. In addition,no P&S has been entered into
with our potential buyers until such time a final unit cost is established. Due to the nature of the
potential savings for this couple,they have agreed to wait.
RHA-Owned Gazebo units: A large assessment for the replacement of roofs has resulted in an
unexpected expenditure due July 1 in the amount of$15,101.Either full payment due 7/1 or a
10 year financing option at a rate of 4.35%is available. Options will be discussed with RHA fee
accountant in June,however,at this time this program could make payment in full.
Board Schedule
July,2014 BOARD MEETING: 07/07/2014 @ 5:30 PM
14-099 TO ADJOURN: 6:30 PM. Move Tim 3emnd Lynn Vote 3-0
Re fully submitted,
E�U7,r 1_
Lyn E. Whyte, Secretary&Executive Director