HomeMy WebLinkAbout2014-05-05 Housing Authority Minutes mrG
TOWNECLERK
READING HOUSING AUTHORITI E A n i N G, MA.
MINUTES OF THE Regular BOARD MEETING,May 5.20149 JUN 16 PM 2: 19
A regular business meeting of the Reading Housing Authority was held on Monday,May 5,2014 at 5:30
P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was called
to order at 5:35 P.M.with the Chair,Karen L.Flammia presiding.Those members present and forming
a quomm were Diane Cohen,Timothy J. Kelley,Kevin Mulvey and Lynn Hodgdon as well as the
Secretary/Executive Director,Lyn Whyte.
Minutes Move Tim Second Diane Vote 4-0
14-092 VOTED: To accept for the record the Minutes of the Regular Business Meeting of April 7,2014,
as presented.
Finances Move Tim Second Diane y2k 5-0
14.083 VOTED: To approve and sign the checkrolWillroll for the period for Accounts Payable Check
#5168-5000 Payroll Summary as presented for April,2014. Section 8 Voucher Program,#9131-9000
as presented.
Finances Move Diane Second Tim Vote 54
14-084 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month
end March,2014 of the current fiscal year.
Authorize re-sale of Unit 110 Gazebo Circle Move Tim Second Kevin Vote 5-0
14-095 VOTED: To approve the resale of Unit 110 Gazebo Circle at a price of$177,000 with deed
restriction in place and authorize the Executive Director to enter into a purchase and sales agreement with
buyer.
FY 1014 4001 Revised Budget Move Tim Second Diane Vote 5-0
14-086 VOTED: To approve and sign the FY 2014 revised 4001 Budget as submitted.
Resclad Coutrect Award Work Plan#5001 Move Diane Second Tim Vote 5-0
14-087 VOTED: To rescind April I, 2013 Motion 13-056 amending Work Plan #5001 in the award
amount of$97,354 per DHCD instructions dated April 28, 2014 in order to correct an encumbrance date
issue.
Amended Contract Award Work Plan#5001 Move Kevin Second Tim Vote5-0
14-088 VOTED: To approve and sign the Amended Contract, in the form submitted at this meeting, for
State-Aided Public Capital Improvement Program between the Comm. of MA and the Reading Housing
Authority for Work Plan#5001 in the net change amount of$289,676.00; 1)Funding for Project#246017
&Project 0246030 in the amended award amount of$97,354.00 as outlined in original letter dated March
13, 2013, 2) Funding for Project No. 246036 & Project No. 246037 in the amended award amount of
$40,200 as outlined in RHA January 24, 2014 formula funding award letter, and 3) Formula Funding
award for FY 16 and FY 17 in the amended award amount of S152,i22 as outlined in RHA February 21,
2014 formula funding award letter and authorize the Executive Director to submit all required
documentation to DHCD for final approval.
Peraounel Mattern:
Confirmation of submittal of Board Attendance to DHCD for month of April 2014 was provided to
Board.
Report of Programs:
- Vacancy Report Mitch Hudzik,State Program Coordinator provided her monthly report. .
- Sec 8 Report-Report provided by K.Rolli
- Resident Service Coordinator-Current Tannerville Newsletter provided.
- Monthly Work Order/Maintenance Report for month of April,2014.
New Business:
The Board had a continuing discussion regarding the ongoing process for implementation of our new
No Smoking Policy at all of our state properties. Board continues to address the concerns of residents
and is supportive of monthly meetings for roundtable talks with those residents who choose to attend.
The next meeting for our elderly residents is scheduled for May 21a @ 10:OOam.
Residents of our family developments have been informed of this upcoming change as well. A meeting
is scheduled for May le at 5:OOpm to discuss the implementation of this policy at our family
developments and how tenants will be affected. Guest speaker Maureen Buzby from Mystic Valley
Regional Public Health division will be attending to update the 6milies on available cessation programs
and other resources to assist residents with compliance of new no smoking rules.
Revised budget for FY2014 was presented for board approval.The revision reflected a one time direct
Reimbursement from DHCD for snow removal expenses this past winter.Motion presented and
approved.New budgets were signed by all board members and all documentation will be forwarded to
DHCD.
DHCD requested that, in order to correct an encumbrance date issue regarding previously approved
Formula Funding Awards,RHA rescind 4/1/13 vote and present new motion to reflect an overall
increase in funding in the amended amount change of $289,676.00. Motion was presented and
approved.All necessary contracts were signed and documentation will be forwarded to DHCD.
Executive Director informed the Board of a potential termination of a Section 8 participant that
involves our attempt to recapture funds from a landlord that willfully misrepresented information
during leasing process.The law firm of Driscoll&Driscoll is handling the case for RHA.
The Executive Director discussed proposed projects to add to the RHA 5 year plan for possible
execution in our fiscal year 2018. The projects include upgrades to hall flooring in our elderly
development,three new boilers in our family developments,along with new kitchen and garage doors at
our 689-1 Bancroft location.Final plan will be presented at our June meeting for Board approval.
Real Estate Matter:
- 110 Gazebo Circle: RHA took ownership of this unit on 4/15/2014. Plans are underway to sell
the unit to a couple who qualify for an affordable unit. The Executive Director requested board
vote authorizing her to enter into a purchase and sale agreement in order to move forward.RHA
is also looking into the possibility of working with the Town of Reading to see if the unit can be
the criteria to be eligible for SFU utilizing AHTF dollars for a buy down. More details to follow
Board Scieda(e
June,2014 BOARD MEETING: 06/02/2014 @ 5:30 PM
14-081 TO ADJOURN: 6:31 PM. Move Kevin Second Tim Vote 5-0
Respectfully submitted,
xW der
- Lyn E. Whyte,Sec &Executive Director