HomeMy WebLinkAbout2013-12-02 Housing Authority Minutes Ij`l cCLERK �
READING HOUSING AUTHORITYRRT FF° N;y c, M A
MINUTES OF THE Regular BOARD MEETING December 2. l!19 20x3
� JUN 11 PM 5t Ol
A regular business meeting of the Reading Housing Authority was held on Mon ay,December 2,
2013 at 5:30 P.M at the office of the Reeding Housing Authority the town of Reading,Mass. The
meeting was called to order at 5:36 P.M.with the Chair,Mary E.Connors presiding. Those
members present and forming a quorum were Diane Cohen,Timothy J.Kelley and Karen L,
Flammia as well as the Secretery/Executive Director,Lyn Whyte. Kevin Mulvey was absent.
Minutes Move Diane Second Karen Vote 3-0
14-041 VOTED: To accept for the record the Minutes of the Regular Business Meeting of
November 4,2013,as presented.
Finsuces Move Diane Second Karen Vote 3-0
14-042 VOTED: To approve and sign the checkrollfbillroll for the period for Accounts Payable
Check #49354973 Payroll Summary as presented for November, 2013. Section 8 Voucher
Program,#8706-8789 as presented.
Finances Mme Diane Second Karen Vote 3-0
14-043 VOTED: To certify receipt of monthly operating statements for all RHA programs for the
month end October,2013 of the current fiscal year.
INTERIM REORGANIZATION: Chair requests Secretary to assume the Chairmanship for
reorganization.
To nominate Chairman Move Diane Second Karen Vote 3-0
14-044 VOTED: To nominate Karen L.Flammia for position of Chairman.
To nominate Vice-Chair Mme Diane Second Karen Vote 3-0
14-045 VOTED: To nominate Diane Cohen for position of Vice-Chairman.
To nominate Treasgrer Move Diane Second Karen Vote 3-0
14-046 VOTED: To nominate Timothy J.Kelley for position of Treasurer.
To nominate Asst.Treasurer Mme Diane Second Karen Vote 3-0
14.047 VOTED: To nominate Kevin Mulvey for position of Asst.Treasurer.
To elect officers for upcoming vear Move Diane Second Karen Vote 4-0
14.048 VOTED: To elect the following slate of officers for the upcoming year:
Chairman—Karen L. Flammia
Vice-Chairman—Diane Cohen
Treasurer—Timothy J.Kelley
Asst.Treasurer—Kevin Mulvey
Member—Mary E.Connors
To return floor control to new Chair Move Diane Second Mary Vote 4-0
14.049 VOTED: To have Secretary,Lyn Whyte,return floor control to newly elected Chair,Karen
L.Flammia.
Penonnel Matters:
- Confirmation of submittal of Board Attendance to DHCD for month of November 2013 was
provided to Board.
- Best wishes were extended by all to Mary Connors who is resigning from our RHA Board effective
December 31,2013. All members and staff have fully enjoyed the time she has spent with the
Housing Authority and wish her good health and fortune moving forward.
Report of Proarams:
- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. RHA
has one vacancy in our elderly complex and one vacancy in our state family development at this
time. Wait list applicants for each unit are in process and both units will be leased in December.
- Sec 8 Report-Report provided by K.Rolli.Due to ongoing issues with this program,RHA
is at a leasing rate of approximately 91%with 14 vouchers frozen.Funding for administrative
costs remains at 69%of actual expenses. We have no knowledge of funding levels for 2014 at this
time.
- Resident Service Coordinator-Current Tannerville Newsletter provided.
Monthly Work Order/Maintenance Report for month of November 2013.
New Business:
- Correspondence from the Town of Reading regarding"Remote Participation Policy" for any town
boards was provided to the RHA Board.
- Due to resignation of Chair Mary Connors effective January 1, 2014, it was suggested that an
interim reorganization of Board occur at this time. In further discussion,Diane Cohen asked if we
had a policy in place regarding the Board. Executive Director acknowledged that a policy did exist
but would look into it further and report back to the Board at next meeting. Upon completion of
discussions in regard to Board changes, the Secretary assumed the Chair for reorganization.
Motions were presented and approved for interim election of officers of the RHA Board effective
January 1,2014.
Real Estate Matter.
- Update: RHA court action pertaining to termination of a lease at one of our RHA units located in
Gazebo Circle is ongoing. Court actions have stalled the process. Delays will most likely
postpone hearings until late January 2014.
- The RHA has been informed of the possibility of another affordable unit coming up for resale.
RHA was contacted by owner of Unit 914, a three bedroom unit at Gazebo Circle and initial
conversation indicates her desire to sell come the first of New Year. She was asked to submit her
request to begin the re-sale process in writing to RHA. Executive Director will keep the Board
informed and will view the unit in advance in case we might want to initiate our "right of first
refusal'in regard to this unit if a buyer cannot be located.
Update: Unit 110 at Gazebo Circle is a two bedroom unit presently available for resale and the
RHA will not execute its right to purchase this unit at this time.The owner has been informed of
our decision. She contacted the RHA by letter and indicated her desire to sell the unit
immediately with a real estate broker at the affordable price. I informed her that she needed to
market the unit at the"fair market price"established with her previously submitted appraisal. She
disagreed with our interpretation of the deed rider. The Executive Director has referred the
questions proposed by the owner to RHA legal counsel, Brad Latham. He will review deed rider
and draft a letter to owner in this regard. Any further action in this regard will be discussed at the
next board meeting.
Board Schedule
January,2014 BOARD MEETING: 01/062014®3:30 PM
14-050 TO ADJOURN: 6:30 PM. Move Tim §econd Diane Vote 4-0
Res Ily submitted, /1
�i,h G (r fie` I- f'
Lyn E. yte, Secretary 6c Executive Director