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Home My WebLink About2013-09-09 Housing Authority Minutes IitL �l�/ tl� TOWN CLERK - READING HOUSING AUTHORITY R E A.n 1 G MA. MINUTES OF THE Regular BOARD MEETING September 9.2013 2613 JUN 1 I PM 5101 A regular business meeting of the Reading Housing Authority was held on Monday,September 9, 2013 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was called to order at 5:38 P.M.with the Vice-Chair,Karen L.Flammia presiding.Those members present and forming a quorum were Diane Cohen,Timothy J. Kelley and Kevin Mulvey w well as the Secretary/Executive Director,Lyn Whyte. Mary Connors was absent. Minutes Move Diana Second Kevin Vote 3-0 14-018 VOTED: To accept for the record the Minutes of the Regular Business Meeting of June 3, 2013,as presented. Finances Move Diane Second Kevin Vote 4-0 14-019 VOTED: To approve and sign the checkrolUbillroll for the period for Accounts Payable Check#4790-4847 Payroll Summary as presented for August,2013. Section 8 Voucher Program, #8450.8536 as presented. Finances Move Tim Second Diane Vote 4-0 14-020 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end July 2013 of the current fiscal year. Certification of Salary Schedules for FYE2013 Move Tim Second Kevin Vote 3-0 14-021 VOTED: To certify the RHA submission of Schedule of Positions and Compensation for FYE June 2013 as presented in the budget and within current budget guidelines. FYE2Qs3 Financial Statements Cer85cation Move Kevin Second This Vote 3-0 14-022 VOTED: To certify the RHA submission of FYE June 2013 Financial Statements Certification for our 689-1 and 400-1 programs as presented. Approval of Part-Time Emplovee Move Tim Second Kevin Vote 4-0 14-023 VOTED: To approve the hiring of Edward Bennett of Wakefield, MA to fill an existing part-time maintenance position within our budget. Employment not to exceed 20 hours per week and no benefits provided. Sale of Garage E at Gazebo Move Tim Second Kevin Vote 3-0 14-024 VOTED: To authorize the sale of Garage E located at Summit Village Condominium complex to Joanne Law for a price of$15,000 and to authorize the Executive Director to sign said deed and any other instruments necessary and appropriate to consummate the transection. Personnel Mallen: - Confirmation of submittal of Board Attendance to DHCD for month of August 2013 was provided to Board. - Per annual meeting discussion. RHA has been able to fill the part-time position left open in our budget by hiring Edward Bennett of Wakefield, an individual who is qualified to assist with all carpentry projects, etc. As a licensed sole proprietor, his expertise in carpentry will assist us with maintaining our older properties.The RHA welcomes him to our staff. - Frank Veglia has requested permission to attend the annual MAHAMS training 9/29/13-10101/13- The cost to the agency will be approximately$800.00.If scheduling allows,Executive Director will authorize his attendance at this event - DHCD correspondence: Congratulation to Frank Veglia and Joe Costello on their completion of inspection training provided by DHCD last month. Report of Proerams• - Vacancy Report-Mitch Hudzik, State Program Coordinator provided her monthly report. . - Sec 8 Report- Report provided by K. Rolli was limited to current documentation regarding termination of lease for an RHA-owned property at our Gazebo location. Resident Service Coordinator-Current Tannerville Newsletter provided. - Monthly Work Order/Maintenance Report for month of August,2013 presented for review. New Business: - Copy of letter of support for Artis Senior Living (Eric's Greenhouse proposal) and letter of clarification to CPDC was presented to the Board for discussion.Upon reviewing the Town By-law regarding our role in this proposed project,it was suggested that the Executive Director Contact the Town Planner to arrange a meeting with CPDC and any other boards to discuss further. In addition, the Board was provided with email correspondence regarding invite to 9/10 BOS meeting at 8:OOpm - RHA has received partial payment for appliance project#246033 in the amount of$7560.00. Additional funding of$8,340.00 remains outstanding.Updates will follow. - Annual Repotting; Certification of Salary Schedules for FY 0613.Request made by Executive Director for signatures and motion to accept schedules as prepared by our fee accountant for submittal to DHCD. - Annual Reporting_Certification of FYE 06/13 Financial Statements. Request made by Executive Director to approve year end financial statements as prepared by our fee accountant and presented for review and then submittal to DHCD.A motion was presented. Email correspondence regarding upcoming hearing related to regionalization was presented to the Board for review. Real Estate Matter: - Resale of an affordable unit: Board was informed of the potential resale of Unit 110 at Gazebo Circle.It is an affordable unit. RHA has responded to her notification to sell and has provided her with copy of resale procedures.At this time,a value to the unit has not been established.We are awaiting an appraisal on said property. Board will be updated on this unit and is unable to locate a qualified buyer,the HA will have"right of first refusal". RHA has responded to a summons regarding the potential foreclosure of another affordable unit at Gazebo Circle.Mr.Chris Latham is representing the RHA in this matter.Documentation regarding this matter was presented to the Board for their review. Upon notification of outcome, the Executive Director will inform the Board. - The Reeding Housing Authority has received notification from Ms.Joanne Law of her intention to purchase Garage E from the housing authority. Mr. Brad Latham will handle any documents associated with this resale.Ms. Law has already provided payment to the HA in the amount of $15,000 along with $125.00 payment to cover recording fees on her behalf. The Executive Director requested approval from Board to move forward accordingly.A motion was presented and approved. Mr.Latham will be informed of RHA decision to sell. - The Executive Director informed the Board of an impending termination of a lease atone of our RHA-owned units for cause. Although the tenant is a Section 8 participant,the Director is acting as the`landlord"to initiate action at this time. The RHA has documentation to support the claim of an unauthorized occupant residing in this unit located at 501 Gazebo Circle. Latham, Latham& Lamont is representing the housing authority in this landlord action.Based on our lease,the tenant will be served with a 7-day notice to quit The process will move along from there. The Section8 Department will be notified of this impending landlord action to terminate lease. Documentation supporting this decision was provided to the Board for review and discussion.The Board will be updated on the progress of this ongoing termination. Board Schedule October 7,2013 BOARD MEETING: 10/072013 B 5:30 PM 14-025 TO ADJOURN: 6:45 PM. Move Tim Second Kevin Vote 3-0 R ly submitted, Lyn E.Whyte,Secretary&Executive Director