HomeMy WebLinkAbout2019-03-04 Housing Authority Minutes 0� Or Rr�
Town of Reading
rl Meeting Minutes RECEIVED
TOWN CLERK
READING, PA
Board - Committee - Commission - Council:
2019 MAY -7 PM 12: 00
Housing Authority
Date: 2019-03-04 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Version: Final
Attendees: Members - Present:
Richard Robbins, Chair; Timothy Kelley, Vice-Chair; Diane Cohen, Member
Members - Not Present:
Charles Adams, Assistant Treasurer; State Tenant Rep. Vacant
Others Present:
Julie M Johnston, Executive Director
Minutes Respectfully Submitted By: Julie M Johnston, Executive Director/Secretary
Topics of Discussion:
READING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING March 4 2019
A regular business meeting of the Reading Housing Authority was held on Monday,
March 4, 2019 at the office of the Reading Housing Authority, Reading, MA.
Chairman, Richard Robbins, called the meeting to order at 5:30 p.m.
Members Present: Richard Robbins, Timothy Kelley, Diane Cohen
Members Absent: Charles Adams, (State Tenant Representative Currently Vacant)
Others Present: Julie M. Johnston, Executive Director
Minutes Move Diane Cohen Second Timothy Kelley Vote 3_0
19-054 VOTED: To accept for the record the Minutes of the Regular Business
Meeting of February 11, 2019, as presented.
Finances Move Timothy Kelley Second Diane Cohen
Vote 3-0
19455 VOTED: To approve the check-roll for February 2019 for Accounts Payable
Checks numbered 7689 through 7727, as presented.
Finances Move Timothy Kelley Second Diane Cohen
Vote 3-0
19056 VOTED: To approve the Payroll Register for February 2019 as presented.
Finances Move Timothy Kelley Second Diane Cohen
Vote 3-0
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19-057 VOTED: To approve the Section 8 Voucher Program wire transfer for March
2019 in the amount of$107,878.84, as presented.
Finances Move Timothy Kelley Second Diane Cohen Vote
3-0
19-058 VOTED: To certify receipt of FY19 monthly operating statements for all RHA
programs for the months ending January 31, 2019.
Contract for Fee Accountina Services Move Diane Cohen Second
Timothy Kelley Vote 3-0
19-059 VOTED: To authorize the Executive Director to sign the awarded Contract for
Fee Accounting Services with Fenton, Ewald & Associates, P.C. Certified Public
Accountants of Needham, Massachusetts, as presented.
DHCD 2019 Revised Income Limits for Admission & FMRs for Continued
Occupancy
Move Diane Cohen Second Timothy Kelley Vote 3-0
19-060 VOTED: To approve the revised income limits for admission and FMRs for
Continued Occupancy effective 03/01/2019 to 07/31/20, as presented in PHN 2019-
04, as follows:
Boston Area: 1 person $ 56,600; 2 persons $ 64,900; 3 persons $
73,000
4 persons $ 81,100; 5 persons $ 87,600; 6 persons $
94,100
7persons $100,600; 8 persons $107,100
Director's Report/Program Updates
Vacancy Report:
Unit Vacant Maint. Ready Leased # Days
Vacant
17-6 01/09/2019 Waiver Approved
17-1 01./31/2019 Waiver Approved
42 Waverly 01/17/2019 02/25/2019 Waiver Approved
Section 8 Housing Choice Voucher Program Update:
March 2019: 101 Vouchers Leased, 5 Ported Out, 1 Vouchers Pending. Total HAP
Paid $102,296.04 +Admin Fees $5617.80 -Fraud Repayment $35=$107,878.84.
Maintenance Work Orders from 07/01/2018 to 02/28/2019:
Total Count: 470 Completed: 455 Incomplete: 15
Personnel: Susan McLaughlin returning to work on March 5'h on a limited schedule.
Monthly Reporting Requirements:
HUD Single Audit Report ID: 790411 for FYE 06/30/2018:
Submitted to Federal Audit Clearinghouse (FAC) & Submitted to HUD REAC Financial
Assessment Subsystem (FASS-PH)
DHCD: Capital Improvement Plan (CIP) Submitted; Board Attendance Submitted for
February 2019 Meeting
Town of Reading and RHA Website: Board Agenda Posted for March 2019 Meeting;
Board Approved Minutes posted for January 7, 2019 Meeting
MassNAHRO Events: Board Members were invited to attend the Annual Legislative
Day on 03/07/2019 at the State House, and the Annual Conference from 05/19/2019
Page 1 2
through 05/22/2019.
Audited Financial Statements FY2018: Auditing firm of Guyder/Hurley completed
the Single Audit/Financial Statements for FYE 06/30/2018. The audit notes that the
Authority was not in compliance due to failure to submit the 2017 audited financial
statements to the Federal Audit Clearinghouse (FAC). However, it is noted in the audit
the cause being, 'The Authority switched auditors and executive directors between
fiscal years 2017 and 2018, and they were not aware of the submission status."
CIP/Exterior Door Replacement & Balcony Repair Project: Architect, Andrew
Brockway/AIA, will be submitting 100% construction documents to DHCD for review
and approval by end of February.
Board Vacancy: The Appointing Committee has not set a date to meet to appoint
Board positions.
Summit Village Condominium at Gazebo Circle: The Board of Trustees proposed
two (2) amendments for owners to vote on. The first proposed amendment would
change the term of trustees to staggered two-year terms. The second proposed
amendment would restrict leasing at Summit Village to fifteen (15) percent of units.
There are 132 units of which RHA owns 4. Chair Robbins and Vice-Chair Kelley
reviewed the proposals and had no issue with the first proposal to stagger terms. The
second proposal was particularly at issue given the potential to prevent RHA from
renting its affordable units. A Notice of Objection to Proposed Amendment on behalf
of RHA was issued by certified mail return receipt requested and first-class mail to
Summit Village Condo Trustees on 02/20/2019.
Old Reading Schoolhouse Condominium: In a letter dated 02/20/2019 regarding
Loss Assessment, owners were provided with documentation that may be used for
their personal HO-6 insurance coverage to submit to insurance carriers. RHA has no
mortgages on its four (4) units. Current condo fees at $209 per month per unit.
Town of Reading Affordable Housing Trust Fund: Board Members Timothy Kelley
and Richard Robbins will plan to reach out to Select Board Members Barry Berman
and Andrew Friedmann.
NEXT BOARD MEETING:April 10, 2019 @ 5:30pm
19-061 VOTED TO ADJOURN: 6:18 P.M. Move Timothy Kelley Second
Diane Cohen Vote 3-0
Respectfully submitted,
Jut e. L y0fi ton
Julie M. Johnston
Secretary/Executive Director
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