Loading...
HomeMy WebLinkAbout1969-07-07 Board of Public Works Minutes JULY 7, 1969 ' NEETING OF THE BOARD OF PUBLIC WORKS OPENED AT 7:30 P.N. IN BOOM 16, MUNICIPAL BUILDING. PRESENT WERE CHAIRMAN FLORENCE, SECRETARY WHITE, BOARD MEMBERS COCHRANF, HODGKINS AND WATT AND SUPERIN- TENDENT LOUANIS. MINUTES OF PREVIOUS MEETING READ AND APPROVED. THE CHAIRMAN PRESENTED CERTIFICATES OF APPRECIA- TION FOR THEIR SERVICE TO THE TOWN TO NOSES C. PARKER, HENRY LIBBEY AND ROGER D 'ENTREMONT, RETIRED EMPLOYEES. READ LETTER FROM NETCALF & EDDY, INC. DATED JULY 3, 1969 AS FOLLOWS: BOARD OF PUBLIC WORKS NUNICIPAL BUILDING READING, MASSACHUSETTS 01867 ATTN: NR. ROBERT LOUANIS GENTLEMEN: THIS LETTER IS IN ANSWER TO YOUR LETTER OF JUNE 18, AND FOLLOWS OUR DISCUSSION ON JULY 1, WITH REPRE- SENTATIVES OF COMBUSTION ENGINEERING AND YOURSELF. AS MENTIONED IN OUR LETTER OF JUNE 13, WE PROPOSE TO WRITE A PURCHASE SPECIFICATION FOR THE INCINERATOR EQUIPMENT AS SOON AS POSSIBLE SO THAT AFTER THE NECESSARY APPROVALS, BIDS MIGHT BE RECEIVED SOME TIME IN SEPTEMBER. IN THE MEANTIME, WE WOULD PROCEED WITH THE NECESSARY SOIL IN- VESTIGATION AND PRELIMINARY LAYOUTS OF THE FACILITIES. UPON AWARD OF THE CONTRACT FOR THE INCINERATOR EQUIPMENT, WE WOULD FINISH THE DRAWINGS AND SPECIFICATIONS FOR THE BUILDING AND THE NECESSARY UTILITIES AND APPURTENANT WORK. ' WE PROPOSE, AS MENTIONED IN OUR PREVIOUS LETTER, THAT WE WOULD BE COMPENSATED FOR OUR SERVICES ON A TIME- t\ CHARGE PLUS EXPENSE BASIS. i THE FEE FOR SUCH WORK WOULD BE CALCULATED AS AS FOLLOWS: AND WOULD BE INVOICED MONTHLY: 1 . SALARY COST TIMES A MULTIPLIER OF 2. 2. S. A LABORATORY SURCHARGE OF $'4. 00 FOR EACH MAN-HOUR OF LABORATORY TIME CHARGEABLE TO THE PROJECT. S. NON-SALARY EXPENSES TIMES A MULTIPLIER OF 1 . 15. SALARY COST IS DEFINED AS SALARY AND WAGES PAID TO PERSONNEL FOR TIME CHARGEABLE TO THE PROJECT PLUS A PERCENTAGE COVERING: ALLOWANCES FOR SICK LEAVE, VACATION AND HOLIDAY PAY; TAXES AND INSURANCE PREMIUMS BASED UPON PAYROLL; AND MEDICAL AND RETIREMENT BENEFITS. NON-SALARY EXPENSES INCLUDE SUCH TYPICAL EX- PENSES AS COSTS OF: TRANSPORTATION AND SUBSISTENCE; LONG- DISTANCE TELEPHONE AND TELEGRAPH; PRINTING AND REPRODUC- TION; IDENTIFIABLE SUPPLIES; SUBCONTRACTS FOR SERVICES ' SUCH AS SURVEYS, SUBSURFACE INVESTIGATIONS, AND TESTING BY COMMERCIAL LABORATORIES; AND CHARGES BY REVIEWING AUTHORITIES. OUR CURRENT ESTIMATE OF THE COST OF OUR SERV- ICES IS BETWEEN .$35, 000 AND $45, 000. WITH OUR MONTHLY INVOICING WE WOULD FURNISH A SHORT REPORT WHICH WOULD INDICATE THE WORK DONE DURING THE MONTH AND PROJECT THE WORK FOR THE COMING MONTH SO THAT YOU WOULD BE ADVISED AT ALL TIMES OF OUR CHARGES BOTH PAST AND PROJECTED. WE BELIEVE THAT THE DETAILS AS TO THE SITE AND THE SUBSURFACE INVESTIGATIONS CAN BE WORKED OUT IN MEET- INGS BETWEEN 17R. LOUANIS AND OURSELVES AND WE INTEND TO START THIS PART OF THE PROJECT IMMEDIATELY ALSO. AT THE BOARD 'S REQUEST, WE WOULD BE HAPPY TO ATTEND BOARD MEETINGS TO DISCUSS THE PROGRESS OF THIS PROJECT. VERY TRULY YOURS, HETCALF & EDDY, INC. ' /S/ CHARLES Y. HITCHCOCK, JR. CHARLES Y. HITCHCOCK, JR. CYH/MA ' ENDORSEMENT OF THIS PROPOSAL BY AN AUTHORIZED MEMBER OF THE COMMITTEE AND THE RETURN OF ONE COPY WILL BE SUFFICIENT AUTHORIZATION FOR US TO PROCEED WITH THE WORK. ACCEPTED FOR THE TOWN OF READING BY: DATE: MR. WHITE MOPED THAT THE CHAIRMAN BE DIRECTED AND AUTHORIZED BY THE BOARD TO GO INTO AGREEMENT WITH METCALF & EDDY, INC. WITH THE PROVISIONS AS OUTLINED IN THEIR LETTER DATED JULY S, AND THE SUPERINTENDENT BE INSTRUCTED TO KEEP A CLOSE STUDY OF THE WORK AND OBTAIN FROM METCALF & EDDY A ' MONTHLY STATEMENT, INCLUDING THE PERCENTAGE OF WORK COM- PLETED, MR. HODGKINS SECONDED. A DISCUSSION FOLLOWED AND IT WAS VOTED. MEMBERS OF THE BOARD ADJOURNED TO THE AUDITORIUM OF THE COMMUNITY CENTER, 52 SANBORN STREET, WHERE A PUBLIC HEARING WAS HELD AT 6:00 P.M. REGARDING THE PROPOSED EXTEN- SION OF THE MAIN TRUNK SANITARY SEWER IN THE FOLLOWING LOCA- TIONS: BAKER ROAD - PEARL STREET TO INTERCEPTOR BELISONT STREET - INTERCEPTOR TO SUMMIT CHARLES STREET - INTERCEPTOR TO NEAR PEARL STREET CONDOR ROAD - PEARL STREET TO DEAD END LIBBY AVENUE - SALEM STREET TO E STREET ORANGE STREET - BELMONT STREET TO WINTER STREET INTERCEPTOR - CHARLES STREET TO PEARL STREET PEARL STREET - NEAR BUNKER AVENUE TO SUMMIT PEARL STREET - #18 7 PEARL STREET TO BAKER ROAD r I PUTNAM ROAD - PEARL STREET TO MAIN STREET SALEM STREET - INTERCEPTOR TO NANNING STREET SALEM STREET - INTERCEPTOR TO LIBBY AVENUE WAKEFIELD STREET - PEARL STREET TO #14.3 WINTER STREET - ORANGE STREET TO SALEM STREET NINETY-FIVE PERSONS ATTENDED THE HEARING. ROUTINE QUES- TIONS WERE ASKED OF AND ANSWERED BY THE CHAIRMAN AND SUPER- INTENDENT. THE ABUTTERS VOTED AS FOLLOWS: NON- IN FAVOR OPPOSED COMMITTAL PUTNAM ROAD 10 0 0 BELMONT STREET 12 0 0 WINTER STREET 8 0 0 BAKER ROAD B 0 0 LIBBY AVENUE 11 2 0 WAKEFIELD STREET S 2 0 CONDOR ROAD 2 O 1 CHARLES STREET S C 0 ' PEARL STREET 20 1 0 SALEM STREET 4 0 1 79 5 2 THE MEETING RECONVENED IN ROOM 16, MUNICIPAL BUILDING. NESSRS. COCHRANE AND HODGKINS HAD LEFT THE MEET- ING PREVIOUSLY. PUBLIC HEARING WAS HELD AT 8:45 P.N. REGARDING THE PROPOSED EXTENSION OF THE MYSTIC VALLEY GAS COMPANY MAIN IN WASHINGTON STREET FROM #185 EASTERLY ABOUT 1.30 FEET. A. A. J. DIGIOVANNI REPRESENTED THE GAS COMPANY AT THE HEARING. MR. WATT MOVED, MR. WHITE SECONDED AND IT WAS VOTED TO APPROVE THE PETITION. THE BOARD SIGNED THE ' PLAN. ' READ LETTER FROM JAMES J. FANDEL, 381 WEST STREET, REQUESTING PERMISSION TO CONNECT DRAIN LINES FROM HIS PRO- PERTY TO THE TOWN'S DRAINAGE SYSTEM. ACCORDING TO THE SUPER- INTENDENT, MR. FANDEL IS HAVING A NEW DRIVEWAY AND RETAINING WALL CONSTRUCTED AND MR. LOUANIS RECOMMENDED THAT APPROVAL BE GRANTED. MR. WHITE MOVED THE REQUEST BE APPROVED, MR. WATT SECONDED AND IT WAS VOTED. READ LETTER FROM MRS. NATHALIE C. BEATON,EXECUTIVE DIRECTOR, READING HOUSING AUTHORITY, REQUESTING PERMISSION TO CLOSE OFF FRANK D. TANNER DRIVE AT BUILDING $1 ON JULY 2, 16, AND 30, AND AUGUST B AND 20. MR. LOUANIS GRANTED PER- MISSION FOR JULY 2. MR. WATT MOVED, IT WAS SECONDED AND VOTED TO APPROVE THE REQUEST FOR THE REMAINDER OF THE DATES. READ NOTE FROM LAURENCE P. CABLE, 8 WINTER STREET, WHICH STATED THAT HE WAS IN FAVOR OF HAVING THE TOWN DUMP OPEN ONE EVENING PER WEEK DURING THE SUMMER. MR. WATT MOVED, MR. WHITE SECONDED AND IT WAS VOTED THAT THE CLOSING HOUR OF 5:00 P.M. BE RETAINED. READ NOTE FROM THE SUPERINTENDENT RECOMMENDING THE PROMOTION OF DAVID BEIGHLEY FROM SEMI-SKILLED LABORER TO SKILLED LABORER AT $125. 00 PER WEER. MR. WATT MOVED, MR. WHITE SECONDED AND IT WAS VOTED TO APPROVE THE PROMOTION AS ' RECOMMENDED BY MR. LOUANIS• THE BOARD REVIEWED BIDS RECEIVED AND OPENED ON j JUNE 19 ON A CATCH BASIN CLEANER AND TRUCK AS FOLLOWS: i BLAIS-PORTER INC. AT BID $8, 714. 00 STEDT HYDRAULIC CRANE CO. It It 8, 678. 70 ALTERNATE BID 1 9, 078. 70 If I 2 9, 446. 70 CRAY 'S FORD SALES INC. NET BID 9, 539. 00 AFTER FURTHER CONSIDERATION, MR. WATT MOVED, MR. WHITE i SECONDED AND IT WAS VOTED TO PURCHASE THE NEW DUMP TRUCE, CHASSIS, CAB AND BODY WITH FULLY HYDRAULIC CATCH BASIN CLEANER FROM BLAIS-PORTER, INC. AT THE BID PRICE OF $8, 714. 00 WITH THE FOLLOWING ADDITIONS: $210. 00 FOR THE PERFECTION BODY AND HOIST AND $28. 00 FOR AUXILIARY REAR SPRINGS FOR A NET TOTAL OF $8, 952. 00. THE BOARD REVIEWED BIDS RECEIVED AND OPENED ON JULY 3 ON APPLYING BITUMINOUS SEAL ON VARIOUS STREETS AS ' FOLLOWS: BELL & FLYNN. INC. 21, 800 SY OF SEAL COATING WITH SAND COVER $0. 14 $3, 052. 00 116, 000 SY OF SEAL COATING WITH STONE COVER $0. 21 24. 360. 00 TOTAL 27, 412. 00 TRIRAM CORPORATION 21, 800 SY OF SEAL COATING WITH SAND COVER $0. 24 $5, 232. 00 116, 000 SY OF SEAL COATING WITH STONE COVER $0. 28 32. 480. 00 TOTAL 37, 712. 00 HR. WATT MOVED, N.R. WHITE SECONDED AND IT WAS VOTED TO AWARD THE CONTRACT TO THE LOW BIDDER, BELL & FLYNN, INC. IN THE AMOUNT OF $27, 412. 00. THE SUPERINTENDENT GAVE A PROGRESS REPORT ON THE PROPOSED APARTMENT HOUSE ON BEAR HILL AND THE MANY ' PROBLEMS INVOLVED. IT WAS AGREED THAT THE ACCESS ROAD WOULD BE TREATED AS A DRIVEWAY OFF SUMMER AVENUE. MR. WATT BROUGHT UP THE ENGINEERING CONTRACT ON THE INCINERATOR WITH METCALF & EDDY AND FELT IT WOULD BE ADVISABLE TO ENTER INTO FURTHER NEGOTIATIONS IN AN EFFORT TO SET A LIMIT. THE BOARD REVIEWED THE VOTING ON THE INSTALLA- TION OF THE SANITARY SEWER. MR. WATT MOVED THAT THE MAIN TRUCK SANITARY SEWER BE INSTALLED IN THE STREETS AS OUT- LINED AT THE HEARING, MR. WHITE SECONDED AND IT WAS VOTED. THE BOARD SIGNED THE CHAPTER 90 MAINTENANCE ' CONTRACT. MEETING ADJOURNED AT 10:10 P.M. RESPECTFULLY SUBMITTED, 7 SECRETARY ADDENDUM TO MINUTES OF MEETING - JULY 7, 1969 ON JULY 6, THE SUPERINTENDENT CONTACTED METCALF EDDY, INC. REQUESTING THAT AN UPPER LIMIT OF $45, 000. 00 BE SET. ON THURSDAY, JULY 10, THE FOLLOWING LETTER WAS RE- CEIVED FROM METCALF & EDDY, INC. : NB-BEADING BOARD OF PUBLIC WORKS MUNICIPAL BUILDING BEADING, MASSACHUSETTS 01667 ATTENTION: MR. ROGER LOUANIS GENTLEMEN: IN FURTHERANCE OF OUR LETTER OF JULY 3, 1969, AND AT YOUR REQUEST THAT WE SET AN UP-SET LIMIT FOR OUR SERVICES, ' WE SUBMIT THE FOLLOWING FOR YOUR CONSIDERATION. WE DO NOT LIKE TO SET AN UP-SET LIMIT ON OUR FEE WHEN THE SCOPE OF THE WORK IS NOT CLEARLY AND SPECIFICALLY DEFINED. HOWEVER, IN THIS INSTANCE WE WOULD ACCEPT AN UP-SET LIMIT OF ¢5, 000 AND WOULD INCLUDE THE FOLLOWING ITEMS WITHIN THAT FIGURE: 1 . THE WRITING OF PURCHASE SPECIFICATIONS FOR THE TWO FURNACES AND THEIR APPURTENANT EQUIPMENT. 2. THE PLANS AND SPECIFICATIONS FOR THE BUILDING AND THE NECESSARY UTILITIES FOR THE BUILDING AND FOR THE FURNACES AND APPURTENANCES. 3. THE CHECKING OF ALL SHOP DRAWINGS FOR THE FUR- NACES AND THEIR APPURTENANCES, AS WELL AS THE BUILDING AND UTILITIES. WE WOULD AT YOUR REQUEST DO THE FOLLOWING WORK ON THE SAME TIME-CHARGE BASIS AS THE ABOVE, BUT THESE ITEMS WOULD NOT BE INCLUDED IN THE UP-SET LIMIT: 1. PREPARE PLANS AND SPECIFICATIONS FOR AND HAVE SOIL BORINGS TAKEN FOR FOUNDATION DESIGN RE- QUIREMENTS. 2. FURNISH A TOPOGRAPHIC MAP OF THE SITE. 3. FURNISH RESIDENT SUPERVISION OF CONSTRUCTION ' ANDIOR OCCASIONAL VISITS BY STAFF MEMBERS DURING CONSTRUCTION. 4. FURNISH RECORD DRAWINGS OF THE COMPLETED FACILITY. 5. WITNESS THE TESTING OF THE FURNACES TO SEE THAT THEY MEET THE REQUIREMENTS OF THE SPECI- FICATIONS. B. KELP WITH THE TRAINING OF PERSONNEL AND THE OPERATION OF THE FACILITIES. WE BELIEVE THAT IF THIS IS ACCEPTABLE TO YOU THAT YOU WILL HAVE AVAILABLE TO YOU THE LATITUDE IN REQUESTING OUR SERVICES WHEN YOU FEEL THAT YOU REQUIRE THEM, AND AT THE SAME TINE WE WILL NOT BE AGREED TO AN UP-SET LIMIT WHEN THE SCOPE OF THE WORE IS NOT CLEARLY DEFINED. VERY TRULY YOURS, METCALF & EDDY, INC. ' ISIC. Y. HITCHCOCK, JR. C. Y. HITCHCOCK, JR. SENIOR VICE PRESIDENT CYH:JEB COPIES OF THIS LETTER WERE SENT TO ALL BOARD MEMBERS AND THEY NOTIFIED THE CHAIRMAN OF THEIR AGREEMENT AND THE LETTER HAS BEEN SIGNED COMMITTING THE TOWN TO A CONTRACT WITH METCALF & EDDY, INC.