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Town of Reading
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Board - Committee - Commission - Council:
Will NOV 28 PM 3 00
Council on Aging
Date: 2018-09-17 Time:
Building: Pleasant Street Senior Center Location: Arts and Crafts Room
Address: Session:
Purpose: Version:
Attendees: Members - Present:
Barbara Carney (Associate Member), Joan Coco, Jolyn Ek, Margaret Havey,
John Parsons, Thomas Procopio, Sandy Shaffer, Marilyn Shapleigh, Debby
Small, Brian Snell, Jane Burns (Admin)
Members - Not Present:
Sally Hoyt (Associate Member), Pocja Parsons (Associate Member), Jayna
Stafford (Associate Member)
Others Present:
Judy Barolak
Minutes Respectfully Submitted By: Marilyn Shapleigh
Topics of Discussion:
Call to Order by Brian Snell at 6:33
Welcome New Members: Debby Small, Barbara Carney
Acceptance of Minutes from June: Accepted
Elder Services Report - June Report July/August Report(Admin): A very active summer
for the Senior Center. Medical Transportation numbers were down a bit due to shortened
hours and questionable availability for trips to Boston due to a shortage of drivers. The
problem is being addressed and numbers ticked back up In July &August when drivers were
not needed for school (the other service they provide). A decline In key tag usage has been
noted - there's a fine line between encouraging people to use the facility and tracking them
down to require sign in. Use of the facility is the priority. Jane Burns enters corrected
attendance numbers where there are known discrepancies. Volunteer hours are based on
direct volunteer hours. Accepted.
Financial Report - FY18 Year-End. Report, July/August(Admin): The fiscal year ended
June 30th. For Schroeder, FY18 expenditures exceeded FY18 interest, but prior year
expenditures that fell below the annual accrued interest resulted in a continued positive
balance of accrued interest. We underspent Burbank FY18 interest. Accepted
MVES Report: Annual meeting Is in two weeks. Fundraiser coming up in October.
Stoneham Theater fundraiser (Calendar Girls) was held in lune.
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Old Business:
Staffing Update: Interviewed several very good candidates but still attempting to hire.
Working with Jean Delios and HR to see what can be done to attract the right candidates.
Meanwhile Maria Puglielli has been brought in as an interim part-time employee and the
posting has been taken down pending further evaluation and discussion on staffing options.
25"'Anniversary Recap: Thanks to very successful fund raising by a member of the COA and
others, excess funds remain from the 25`° Anniversary event. Ideas on how to spend the
excess funds include hosting the Veteran's Day event(a lunch at 11:11, Instead of
breakfast, since Veteran's Day falls on Sunday); to avoid a scheduling challenge with faith-
based organizations in town, we may do the ceremony first and then eat. This would also
create a second opportunity to recognize the donors. Another option would be to obtain
more reusable bags to distribute at the Veteran's breakfast and to do other smaller things
with the money. Motion to use the remaining funds from 25"' anniversary celebration to
host the Veteran's Day program by Thomas Procopio, seconded by John Parsons.
Discussion led to plan to spend any remaining funds on more reusable bags. All in favor.
Motion carried unanimously.
Fall Street Faire Recap: Steady traffic. In the past, booth location near the flu shot booth
increased traffic, but this year, the flu shots were moved to a site near the CVS.
Branding Initiative: Motion by John Parsons to accept the new draft of the logo that was
included in tonight's meeting packet, seconded by Thomas Procopio. All In favor.
Dementia Friendly Reading: The website in now live and the brochure Is completed.
Meetings of the leadership team take place the second Wednesday of every month at 9:30.
COA members are all welcome. Next steps now that the marketing materials are done is to
spread the word to the downtown business community. lane Burns will be presenting to the
Clergy Association on Oct P. Jane Burns suggested that COA members could take a few
flyers and walk downtown to share info with business owners. Work is being done to try to
organize presentations etc.—particularly targeting businesses that have a clientele that
deals with dementia support regularly (e.g., banks, hair dressers, etc.).
Election of Officers: Chairman - John Parsons nominated Brian Snell; Margaret seconded.
Vice Chair - lolyn Ek nominated Thomas Procopio; Joan Coco seconded. Secretary -
Margaret Havey nominated Marilyn Shapleigh; Sandy Shaffer seconded. All in favor.
New Business:
Summer home delivered meals: A need to connect with some of the town's frailer _
individuals was Identified. So, the Center delivered a lobster roll meal with chips, cookies,
and a water bottle. The meals were greatly appreciated and the contact with Kerry Valle
and Alyse Warren was positive. lane Burns recommended that we make summer home
delivered meals a regular event.
COA Meeting Dates (March Date): March needs to have a new date from the original
schedule - so it will be March 18`h. Jane Burns recommended that going forward we
consider meeting in August, but to take December off our meeting calendar, so that the
COA isn't out of session for such a long stretch.
Upcoming Events:
• Police supper - October
• Hillview - November 17th
• Veteran's Day - November 11`"
Next Meeting: October 15, 2018
Motion to adjourn by John Parsons, seconded by Thomas Procopio. All in favor. Meeting
adjourned at 8:00 by Brian Snell.
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