HomeMy WebLinkAbout2018-10-01 Housing Authority Minutes 4 Town of Reading
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Date: 2018-10-01 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: -Regular Business Meeting Version: Final
Attendees: Members - Present:
Richard Robbins, Chair; Beatrice Perkins, Treasurer; Charles Adams,
Assistant Treasurer; Diane Cohen, Member
Members - Not Present:
Timothy J. Kelley, Vice-Chair
Others Present:
Julie M. Johnston, Executive Director/Secretary
Minutes Respectfully Submitted By: Julie M. Johnston, Executive Director/Secretary
Topics of Discussion:
READING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING October 1, 2018
A regular business meeting of the Reading Housing Authority was held on Monday,
October 1, 2018 at the office of the Reading Housing Authority, Reading, MA.
Chairman, Richard Robbins, called the meeting to order at 5:30 p.m.
Members Present: Charles Adams, Diane Cohen, Beatrice Perkins, Richard Robbins
Members Absent: Timothy Kelley
Others Present: Julie M. Johnston, Executive Director
Minutes Move Diane Cohen Second Beatrice Perkins Vote
4-0 —
19-025 VOTED: To accept for the record the Minutes of the Regular Business
Meeting of September 10, 2018, as presented.
Finances Move Charles Adams Second Beatrice Perkins
Vote 4-0
19026 VOTED: To approve and sign the checkroll/billroll for September 2018 for
Accounts Payable Checks numbered 7500 through 7533, as presented; Payroll
Register as presented for September 2018; Section 8 Voucher Program wire transfer
for October 2018 in the amount of$112,436.94 as presented.
Finances Move Beatrice Perkins Second Diane Cohen Vote 4-0
19-027 VOTED: To certify receipt of monthly operating statements for all RHA
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programs for the month ending August 31, 2018.
Section 8 Payment Standards Move Diane Cohen Second Charles
Adams Vote 4A
19-028 VOTED: To approve and adopt Section 8 Payment Standards for Reading
Housing Authority based on 100%g of HUD's FY 2019 Massachusetts Fair Market Rent
Summary for Boston, Cambridge, Quincy Metropolitan Areas effective December 1,
2018, as presented.
Director's Reoort/Proaram Updates
Vacancy Report: No vacancies. 100% Occupancy all developments.
Section 8 Housing Choice Voucher Program Update:
October 2018: 103 Vouchers Leased; 6 Vouchers Ported Out; 2 Vouchers Pending.
Total HAP Paid $106,836.64 + Fees to CHA Paid $5,617.80 - HAP Fraud Recovery
$17.50 = $112,436.94
Maintenance Work Orders from 07/01/2018 to 09/30/2018:
Total Count: 174 Completed: 171 Incomplete: 3
Main/Summer - social media post, RHA already has plans to vinyl side and make
repairs to building exterior.
Parker/Pleasant Street - Looking into who owns the dilapidated fence in backyard
adjacent to Latham Office.
Drain Issue-After hours call, RHA unable to unclog, had to call Drain Away.
Landscaping continues at all properties by RHA Maintenance.
Joe and Julie working on the new DHCD Maintenance Plan Template for RHA.
Training/Meetings:
09/19/2018: NSHEDA meeting on RCAT (Regional Capital Assistance Team) attended
by Julie and Joe. RCAT will be assisting with FY2019 Capital Projects.
09/20/2018: MassNAHRO Housing Committee attended by Julie and Diane.
Upcoming Training/Meetings:
10/17/2018: NSHEDA, Guest Speaker, Lori McBride DHCD Regional Attorney, Julie &
Susan.
12/3 & 12/4: MassNAHRO fall Conference in Natick, Julie and Diane attending.
12/19/2018: MassNAHRO Rent Calculation in Peabody, Julie and Susan attending.
Condo Association Meetings:
10/16/18-Summit Village/Gazebo Circle, 6:30-8:00 p.m., Julie attending.
10/23/18-Old Reading Schoolhouse, 6:00 p.m., Julie attending.
Fall & Fire Safety/Mark Dwyer, RFD:
Tentatively scheduled for Wednesday, October 10"for residents of Tannerville
Staff Meetings:
Continue to meet on Wednesday mornings, when feasible.
Tannerville Cookout/Social Tea: Cookout on Wednesday, Sept. 12M at noon, well
attended approximately 30 residents, Commissioner Bea Perkins, RHA staff, Mark
Dwyer, RFD; Jane Burns, COA; Laurie Stanton, Housing Coordinator for Reading.
Monthly Social Tea's to begin in October.
DHCD Budget Guidelines for FY 2019:
Guidelines were released on 09/27/2018 includes a 4% increase to the ANUEL (Allowable
Non-Utility Expense Line Item).
Monthly Reporting Requirements: DHCD: Board Attendance Submitted for
September 2018 Meeting.
Mandatory Data Reporting - PHA-Web corrected issue, RHA submitted; Tenant's
Account Receivable (TAR) Reporting submitted for Quarter Ending 6/30/2018. Town of
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Reading and RHA Website: Board Agenda Posted for October 1, 2018 Meeting; Utility
Allowance Schedule effective October 1, 2018; Board Approved Minutes posted for
08/13/2018 & 08/28/2018 Meetings.
Old Readina Schoolhouse Condominium: Commissioners received, and reviewed
Property Update email dated 09/19/2018.
Trash Removal Service: JRM Hauling & Recycling submitted a Trash Removal
Proposal on 09/28/2018 for weekly service for a price of $1050 per month. JRM will
also provide a 6yd container to be serviced on an as needed basis for a rate of$90 per
pick up. JRM can offer the same service on the municipal route, if the Town agrees, for
a rate of$850 per month in addition to mandated recycling service at a rate of$100 per
month. Estimated disposal costs would be $250 per month for which RHA would be
responsible. The Board would like to participate in the recycling program and Director
Johnston will contact the Town regarding waiving RHA disposal fees as an incentive to
recycle and keep costs down.
Approval of Section 8 Voucher Applicable Payment Standards FY 2019: RHA
Board reviewed and adopted the HUD published Payment Standards as presented.
Board Schedule
NEXT BOARD MEETING: December 3, 2018 @ 5:30pm
19-029 VOTED TO ADJOURN: 6:27 P.M. Move Beatrice Perkins Second
Charles Adams Vote 4-0
Respectfully submitted,
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Julie M. Johnston
Secretary/Executive Director
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