HomeMy WebLinkAbout2018-08-28 Housing Authority Minutes Town of Reading
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Housing Authority PM 6: 11
Date: 2018-08-28 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Regular Business Meeting Version: Final
Attendees: Members - Present:
Richard Robbins, Chair; Timothy Kelley, Vice-Chair; Beatrice Perkins,
Treasurer; Charles Adams, Asst. Treasurer
Members - Not Present:
Diane Cohen, Member
Others Present:
Julie M. Johnston, Executive Director/Secretary; Thomas Fowler, CPA
Minutes Respectfully Submitted By: Julie M. Johnston, Executive Director/Secretary
Topics of Discussion:
READING HOUSINGAUTHORITY
MINUTES OF THE SPECIAL BOARD MEETING August 28 2018
A SPECIAL business meeting of the Reading Housing Authority was held on Tuesday,
August 28, 2018 at the office of the Reading Housing Authority, Reading, MA. Chair,
Richard Robbins, called the meeting to order at 7:30 a.m.
Members Present: Richard Robbins, Timothy Kelley, Beatrice Perkins, Charles
Adams
Members Absent: Diane Cohen
Others Present: Julie M. Johnston, Executive Director, Thomas Fowler, CPA/Fee
Accountant
Certification of Tog 5 Compensation Form Move Timothy Kelley Second
Charles Adams Vote 4-0
19-016 VOTED: To certify receipt of the Top 5 Compensation Form and approve
submission to DHCD for fiscal year ending June 30, 2018, as presented,
Certification of Year End Financial Statements and Tenants Accounts
Receivables Data
Move Timothy Kelley Second Beatrice Perkins Vote 4-0
19-017 VOTED: To certify that the facts and information provided in the year-end financial
statements and tenants accounts receivables for programs 4001 and 689-1 for the fiscal year
ending June 30,2018, as presented, are true, correct and complete to the best of our knowledge
and that the statements fairly and accurately represent the physical condition of the
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development and the Housing Authority for this period.
Certification of Compliance-Lead Paint Laws Move Timothy Kelley Second
Charles Adams Vote 4-0
19-018 VOTED: To certify RHA lead based paint compliance with federal and state laws and
regulations for Fiscal Year End June 30,2018.
Review of Fiscal Year End 0613012018 Financial Statements: Thomas Fowler,
CPA/Fee Accountant, presented the FYE 2018 Financial Statements to the RHA
Board. Comments brought up by Member, Diane Cohen in an email dated 8/26/18,
(who was unable to attend the meeting), were addressed with the Board by Mr. Fowler
and Director Johnston. Additional questions raised by the Board were also addressed.
FYE 2018 Audit by Guyder/Hurley: In anticipation of RHA's upcoming FYE2018Audit
and Agreed Upon Procedures (AUP) Audit, Guyder/Hurley requests RHA Board
responses to their questionnaire, "Inquiry of Those Charged with Governance." Board
Members are requested to respond and return questionnaire as soon as possible
before the Audit begins on October 9, 2018.
Trash Removal: Three (3) quotes were received for Trash Removal: (1) Hiltz Waste
Disposal $1632/month; (2) DBI Waste Systems, Inc. $1750/month; and, (3) JRM
Hauling & Recycling $1292.40/month. Director Johnston is working with Jane Kinsella
at DPW to negotiate an addendum to the Town's current contract with JRM to include
trash removal for Tannerville. Recycling will be required if RHA enters into an
agreement with the Town. Commissioners discussed instituting recycling options at
Tannerville as a routine practice. We will continue to use Hiltz until a new contract is
negotiated with a vendor.
Monthly Board Packet Delivery: Chair Robbins suggested RHA Members receive
their monthly packets electronically instead of by delivery of hard copy. After some
discussion Members determined their preferred method is by hard copy.
Tannerville Cookout: This year's event will be held on Wednesday, September 12th
at noon in the community room. Commissioners are all invited to attend as well as
members from the DPW, Town Manager, and other local officials. Past employees will
also be invited. Director Johnston reached out to the local Board of Health informing
them of our plans. They have not returned our phone call yet.
Board Schedule
NEXT BOARD MEETING: September 10, 2018 @ 5:30pm
19-019 VOTED TO ADJOURN: _8:37_ A.M. Move Timothy Kelley Second
Beatrice Perkins Vote 4-0
Respectfully submitted,
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Julie M. Johnston
Secretary/Executive Director
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