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HomeMy WebLinkAbout2018-07-19 RMLD Board of Commissioners Minutes OrN Town of Reading Meeting Minutes RECE!VYD a TOWN CLERK _• • "' READING, MA. Board - Committee - Commission - Council: N'.b C7 30 A" 91. 25 RMLD Board of Commissioners Date: 2018-07-19 Time: 07:30 PM Building: Reading Municipal Light Building Location: Winfred Spurr Audio Visual Room Address: 230 Ash Street Session: Open Session Purpose: General Business Version: Final Attendees: Members - Present: David Hennessy, Chair David Talbot, Vice Chair Tom O'Rourke, Commissioner Philip B. Pacino, Commissioner Members - Not Present: John Stempeck, Commissioner Others Present: RMLD Staff: Coleen O'Brien, General Manager Hamid Jaffari, Director of Engineering and Operations Jane Parenteau, Director of Integrated Resources Wendy Markiewicz, Director of Business, Finance, and Technology Tracy Schultz, Executive Assistant Citizens' Advisory Board: George Hooper, Chair Minutes Respectfully Submitted By: Philip B. Pacino, Secretary Pro Tem Topics of Discussion: Call Meeting to Order Chair Hennessy called the meeting to order and Chair Hennessy read RMLD's Code of Conduct. Chair Hennessy announced that the meeting is being videotaped at the RMLD office at 230 Ash Street, for distribution to the community television stations in North Reading, Lynnfield, and Wilmington. Public Comment Chair Hennessy welcomed Mr. Hooper,who had no comments. There was no public comment. Approval of Board Minutes(Attachment 1) Mr. Pacino made a motion, seconded by Mr. O'Rourke, to approve the May 8. 2018 and May 9, 2018 minutes, on the recommendation of the General Manager. Motion Carded:4:0:0. Report of the Chair-Chair Hennessy Meeting of the Sub-Committee on the Payment to the Town of Reading Due to Mr.Stempeck's absence,the Board decided to table this item until the September meeting. Page 1 1 General Manager's Report-Ms. O'Brien Review of Board Policies It was agreed upon that policies with no changes that are up for their three-year review will be distributed to the Board and voted on. Ms. O'Brien explained that the changes to Policy No. 2 Surplus were due to a recommendation from staff. Previously, surplus offers were extended to the towns for 30 days and then posted to local newspapers for 30 days. 60 days to sit on surplus was too long. The change to the bid shortens the timeframe.There was discussion about the process for offering surplus to the Towns. Mr.Hooper stated that RMLD's process is standard. Mr. Pacino made a motion, seconded by Mr. O'Rourke, that the Board approve the changes to Policy No.2 Surplus,on the recommendation of the General Manager. Motion Carried:4:0:0. Ms. O'Brien explained that Policy No. 14 was called Unique Employee Situation and stated that if the General Manager gives the okay, employees can donate sick time to other employees. Ms. O'Brien explained that the policy now states that it can only be used for serious illness. The employee must be in good standing. It is not used often and is prorated based upon the position of the employee donating hours. Mr. Hooper stated that this is standard practice. Mr. Hennessy thanked Mr. Hooper for his comments. Mr. Pacino made a motion,seconded by Mr. O'Rourke, that the Board approve the changes to Policy No. 14 Voluntary Use of Sick rime,on the recommendation of the General Manager. Motion Carried:4:0:0. Ms. O'Brien explained that Policy No. 30 Sustainable Energy had said "RMLD will strive to reach 15 percent by June 30, 2013, 20 percent by 2020, 25 percent by 2025" and has now been changed to "the RMLD met 16 percent by 2017, will strive to meet 20 percent by 2020, 25 percent by 2025." It was changed to identify what had been done. Mr. O'Rourke asked if battery storage was included. Ms. O'Brien answered that the policy says, ,sustainable generating sources" and battery storage doesn't generate. Mr. Talbot asked if the word "strive" could be changed to make the language more concrete. Ms. O'Brien explained that the word strive is used because RMLD only gets involved in low-risk sustainable energy that is available of a competitive price, since sustainable means more expensive. Mr.Talbot suggested increasing the target numbers and asked if the definition of sustainable still pertains if the Renewable Energy Certificates (RECs( have been sold. There was ensuing discussion about RECs and the definition of "renewable" and "sustainable." It was decided to table the vote on the policy changes pending further clarification. Ms.O'Brien then presented three requests to dissolve policies.The f'Rst,Policy No. 10 RMLD Credit Card/Petty Cash, is covered under a Town policy. Ms. O'Brien explained that the policy will be dissolved and replaced with an Accounting Operating Procedure. Policy No. 24 Total Quality Management is a program that was instituted in the 1990's to get employees to join working groups. RMLD has working groups and is in the process of continuous improvement.The policy is out of date. Policy No. 28 Severance was in case RMLD ceased to do business because it's sold, acquired, merged, or bought out. Ms. O'Brien stated she is requesting it be dissolved because RMLD won't be sold. Ms. Parenteau explained that the policy was in response to the 1999 deregulation. Page 12 General Manager's Report-Ms.O'Brien Review of Board Policies Mr. Pacino made a motion, seconded by Mr. O'Rourke, that the Board dissolve Policy No. 10 RMLD Credit Card/Petty Cash, Policy No. 24 Total Quality Management, and Policy No. 28 Severance Pay, on the recommendation of the General Manager. Motion Canted: 4:0:0. Integrated Resources Division-Ms. Parenteau Community Engagement Ms. Parenteau announced that on Sunday July 15 RMLD hosted a Ride and Drive event at the Wilmington Farmers' Market and thanked Mr. Hooper for letting RMLD use the parking lot. There were 22 test drives. Five vehicles were available to drive and nine EV owners acted as ambassadors and answered questions. Ms. Parenteau thanked the RMLD employees who organized the event. Ms. Parenteau stated that through the EV pilot program, RMLD has processed 15 rebates; seven in June and eight in July for a total of$19,000. Mr. O'Rourke asked about the installation of charging stations. Ms. Parenteau answered that RMLD needs to meet with the Towns to figure out potential locations. RMLD developing a business model for the EV program. Power Supply Report-May 2018(Attachment 2) Ms. Parenteau reported on May Purchased Power beginning with a breakdown of May 2018 energy by resources. 27.6 percent was purchased from the spot market, 37 percent was system contracts, 13.13 percent was generated through hydro, wind was about 2.2 percent, solar was 1.64 percent, nuclear was 17.69 percent, and oil and natural gas comprised 0.07 percent. However, it should be noted that the spot market relies on some oil and natural gas. Ms. Parenteau then compared May 2018 to May 2017, fuel type and cost per kWh. Solar contracts are being negotiated but the SREC market is being phased out and costs are increasing. Municipals will have limited access to the new market. Mr. Pacino remarked that he had a negative number on bill. Ms. Parenteau stated that Solar Choice Phase I was supposed to have customers paying $5 for the first 12 months and then receiving a$2-$4 credit in month 13.The$5 charge was reduced to $1.00 in January and the actual credit is $9, beginning in July 2018. It was a very successful program. The Commissioners asked about a third project. Ms. Parenteau explained that costs are high but RMLD is looking at options. Financial Report-May 2018-Ms. Markiewicz-(Attachment 3) Ms. Markiewicz announced that Accounting is in the process of closing the Fiscal Year as of June 30th.The audit is scheduled for the week of August 61h. Mr.O'Rourke asked about the transition to a calendar year. Ms. Markiewicz explained there will either be a six or 18-month audit and that she is waiting to hear back from the auditor regarding what a municipal should do. Ms. Markiewicz stated that she would be reporting on May, the eleventh month of Fiscal Year 2018. Ms. Markiewicz discussed the breakdown of cash, stating 33 percent is for operations. Ms. Markiewicz then compared base revenue against operating expenses to show how much money is coming in versus what is being spent. Compared to the budget, base revenue is down one percent. RMLD was under budget in May by$443,000. Some of the costs from the storms in March have been absorbed. RMLD has spent$19.9 million and had budgeted for$20.3 million so RMLD is currently about two percent under budget. Engineering and Operations Report-May 2018-Mr.Jattad(Attachment 4) Mr. Jaffari stated that the total spending on routine capital construction for the month of May was$86,526, bringing the year-to-dote total to$1,291,588.Total capital spending in the month of May was $817,986, bringing the year-to-date total to $5,825,883, leaving $1,859,638 remaining in the budget. Mr. Jaffari announced that progress is being made on routine maintenance.56 tree Page 13 Englneerin9 and Operations Report-May 2018-Mr.JaRart(Attachment 4) spans were cut in May, bringing the year-to date to 973 spans. Infrared scanning showed a hot spot at Station 3:it was repaired.Three underground subdivision upgrades were completed, and many more ore in progress. Lynnfield has 20 pending pole transfers and one pending pole removal. North Reading has 10 pending pole transfers and 49 pending pole removals. Reading has 27 pending pole transfers and 55 pending pole removals. Wilmington has 36 pending Pole transfers and four pending pole removals. There is a lot of construction and upgrades. The causes of outages are all going down. Maintenance plans are working. Mr. Jaffar announced that the outage management system is completed, and a customer portal will soon be available. RMLD Procurement Requests Requiring Board Approval-Mr.Jollad(Attachment 5) IFP 2018-42 SLC Scada-Mate CX Switches-Five-Year Blanket Contract Mr.Jaffori explained that four to eight of these smart switches are installed a year,depending on what the what budget permits. They complement the smart system and are placed in key locations on the feeders. They isolate faults. Mr. Pacino made a motion,seconded by Mr. O'Rourke, that IFP 2018-42 for S&C Scada-Mate CX Switches be awarded to E.L. Flowers & Associates, on the recommendation of the General Manager, and pursuant to Chapter 164 Section 56D, of a unit price of $26,990.00 per switch in the first year. Switches purchased in years 2-5 are subject to a price escalation of not more than 2.5 percent per year.Software licenses are$2,500 per switch with no escalation. Motion Canted:4:0:0. IFP 2018.43 SLC Intelliltupter PulseClosers-Five-Year Blanket Contract Mr. Jaffori explained these are the some type of switches as the previous bid, except it is more advanced and provides more information.These are placed in the middle of every feeder. Mr. Pacino made a motion, seconded by Mr. O'Rourke, that IFP 2018-43 for S&C IntelliRupter PulseClosers be awarded to E.L. Flowers & Associates, on the recommendation of the General Manager, and pursuant to Chapter 164 Section 561),at a unit price of$34,560.00 per PulseCloser in the first year. PulseClosers purchased in years 2-5 are subject to a price escalation of not more than 2.5 percent per year.Software licenses are$2,500 per PulseCloser with no escalation. Motion Carried:4:0:0. General Discussion Meeting dates were discussed. Adjournment At 8:52 p.m.,Mr. Pacino made a motion,seconded by Mr.O'Rourke,that the Board go into Executive Session to consider the purchase of real property and return to Regular Session for the sole purpose of adjournment. A true c the D Board of Commissioners minutes as ap y jority of the Commission. PMIl . acino,Secretary Pro Tem RML Board of Commissioners Page 1 4 READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS REGULAR SESSION THURSDAY, JULY 19, 2018 APPROVAL OF BOARD MINUTES MAY 8, 2018 AND MAY 9, 2018 ATTACHMENT 1 READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS MEETING 230 Ash Street Reading,MA 01867 May 8,2018 Start Time of Regular Session: 6:30 p.m. End Time of Regular Session: 7:30 p.m. Commissioners: Dave Hennessy,Chair John Stempeck, Commissioner Dave Talbot,Vice Chair-Secretary Pro Tem Philip B. Pacino,Commissioner Tom O'Rourke,Commissioner Staff: Coleen O'Brien, General Manager Wendy Marklewicz, Director of Business/Finance Hamid Jaffari, Director of Engineering and Operations Tracy Schultz,Executive Assistant Jane Parenteau, Director of Integrated Resources Citizens Advisory Board: Jason Small, Vice Chair Call Meeting to Order Chair Hennessy called the meeting to order. Chair Hennessy announced that the meeting is being videotaped at the RMLD office a1230 Ash Street,Reading, for distribution to the community television stations in Reading, North Reading, Lynnfield, and Wilmington. Chair Hennessy then read RMLD's Cade of Conduct. Public Comment Chair Hennessy welcomed Mr. Small from the CAB, who had no comments, and asked Mr. Talbot to serve as Secretary.There was no public comment. Chair Hennessy asked Mr.Small to report on the latest CAB meetings.Mr.Small stated that the CAB met to review the Operating and Capital Budgets. The CAB voted to recommend both to the Board. The rate increase was passed by a 3:2:0 vote. Review of RMLD's Fiscal Year 2019 Operating Budget(Attachment 1) Chair Hennessy stated that on April 30, 2018 the CAB voted to recommend that the Board approve the 2019 Operating Budget. Ms.Markiewicz stated that fixed costs comprise 81.73 percent of the overall Operating Budget and increased by 1.25 percent from Fiscal Year 201810 Fiscal Year 2019.Semfvariable costs comprise 18.27 percent of the overall Operating Budget and increased 7.98 percent from Fiscal Year 2018 to Fiscal Year 2019. The overall Operating Budget increase is projected to be 2.41 percent.As of February 28,2018,the Fiscal Year 2018 budgeted expenses are projected to be 2.71 percent higher than anticipated due to unprecedented storm costs in March. Ms. Markiewicz then reviewed the fixed costs versus the semi-variable costs. The fixed costs are power cost, depreciation expense, payment to the Town of Reading, payments to the four towns, and loss of disposal of properties. The semi-variable costs are 6.66 percent labor and 3.91 percent employee benefits and pension.Ms. Markiewicz then reviewed the costs that comprise the remaining 7.7 percent, all of which are one percent or lower. Mr.O'Rourke verified that the Fiscal Year 2019 Budget is less than the fiscal Year 2018 Projected Actual Expenses. Ms.Markiewicz affirmed,stating that power costs are coming down. Review of RMLD's Fiscal Year 2019 Operating Budget(ARachmeM 1) Mr. Pacino asked for a breakdown of the Fiscal Year 2019 Legal and Professional Outside Contract Fees. Ms. Markiewicz replied that she would send that information to the Board.Mr.Stempeck pointed out that more was spent on consulting and legal in Fiscal Year 2017:the expense is decreasing. Mr. O'Rourke asked how the transition to a calendar year will be implemented. Ms. Markiewicz replied that another budget will be presented in September for Calendar Year 2019.The numbers will all be reexamined to ensure that they are in line with spending. Mr. Stempeck commented that budgets are never 100 percent accurate. Mr.Stempeck asked about the budgeted net interest income.Ms.Markiewicz stated that it was previously under- budgeted. It is a tough number to pinpoint. However, Ms. Markiewicz stated that she examined the numbers closely and feels good about that number. Ms. Markiewicz then discussed the budgeted net income compared to the budgeted rate of return from Fiscal Year 201810 Fiscal Year 2023.RMLD has been targeting for eight percent.This will be going down to a six percent rate of return over the next s'uc years. Ms.Markiewicz then discussed the budgeted kWh sold compared to the budgeted rate of return.KWh sales are projected to decrease about one percent every year from Fiscal Year 2018 to Fiscal Year 2023. Ms. Markiewicz then discussed where the money comes from to fund capital projects.All the money that RMLD is making is going back into the system. Mr.O'Rourke asked if the study on the payment to the Town is included in the Budget.Ms.Markiewicz answered no,when the budget was finalized it hadn't been determined that a study would need to be undertaken. Mr.Talbot asked about the cost of tree trimming.Mr.Jaffad explained that it is necessary. Branches are hazards during storms.Mr.Talbot asked how many years do we need to trim trees? Ms.O'Brien explained that it's a five- year cycle. By the time the five years has passed it's time to start again. Trees are the number one cause of outages.Mr.Jaffari stated that trimming the trees has significantly improved RMLD's reliability. Ms.O'Brien stated that every utility in the area has a similar tree trimming program. Mr.Talbot asked about tree planting.Ms.O'Brien replied that she called Mary Ellen (a citizen who had previously spoken in front of the Board about trees during Public Comment).Mary Ellen had suggested becoming a certified utility under Tree Line U.S.A.through the Arbor Day Foundation.The program provides educational tools. Mr.Talbot suggested promoting the planting of tree species that are less prone to storm damage. Ms.O'Brien explained that tree trimming charges aren't just for the cutting. Cranes are involved and there are charges for getting rid of wood waste. Mr. Talbot replied that there is a free wood chip dump at the Reading Compost Center, and people are looking for wood chips, so collaborating with the Towns is something to consider the next time the contract comes up for bid. Proposed Rate Adjustment-Ms. Parenteau(Attachment 2) Ms. Parenteau explained that,as part of the Operating Budget, RMLD looked at Fiscal Year 18 to Fiscal Year 19. The projected base rate increase went from$26.136 million to$27.786 million.That increase can be accomplished in two ways: one is growth and additional revenue through kWh sales. The other is through a rate increase. Historically, sales over the last ten years have been flat to decreasing. The current year-to-date through April shows sales down two percent.Based on the budget,a one percent decrease in kWh sales has been projected. To meet the net income of$4.05 million, a rate increase is necessary. When the cost of service study was done last year,the objectives were to eliminate subsidies between and within rate classes.A significant part of the rate increase in 2017 was due to increases in capacity costs. Ms. Parenteau explained that the Board will be voting on a one-year increase, if they so choose.There are two scenarios. One is a uniform increase to all rate classes between 1.7 and 2.4 percent, depending on customer class.The other option,that reduces subsidization, has a slightly higher increase for residential and residential 2 Proposed Rate Adjustment-Ms. Parenteau (Attachment 2) time-of-use customers, and a slightly lower increase for school, commercial, and industrial customers. All the increases are relatively small:all are under three percent. The dollar impact in Scenario 1 for a residential customer who uses 500 kWh a month would be an increase of approximately $1.97 on their bill. A residential customer who uses 750 kWh a month would see on increase of $2.82. In Scenario 3 a residential customer who uses 500 kWh a month would see an increase of$2.27: it's a 30- cent differential between the two scenarios. Mr. Stempeck asked if National Grid and Eversource would be facing the same decreases in revenue. Ms. Parenteau replied that they would and explained that both change their rates every six months.Historically,their rates are 30 to 50 percent higher than RMLD's rates. Mr. Pacino asked why the CAB had a problem with the rate proposal.Mr.Small replied that two of the members felt that a rate increase was unnecessary and that RMLD could get the money elsewhere. Mr. Talbot asked if changing the time of the time-of-use rate was considered. Shortening the time span of the discounted rate could be one alternative to simply increasing the rate.Ms. Parenteau replied that different rate structures are being looked into,and possible options were discussed. Mr. Pacino remarked on the passing of former Commissioner Robert 'Bob' Soli. Mr. Pacino stated he attended the service and it was remarked upon how important the Commission was to Mr.Soli. Mr.Stempeck stated that Mr.Soli took him under his wing when he was first elected to the Board.Mr.O'Rourke remarked that Mr.Soli was very solicitous for the ratepayer,especially the elderly. Ms.O'Brien stated that RMLD must be OSHA compliant this February. Ms.O'Brien stated that RMLD is on track to do well with the OSHA audit. Adjournment Mr.Stempeck made a motion,seconded by Mr. O'Rourke,to adjourn. Motion Carried:5:0:0. A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. David Talbot,Secretary Pro Tem RMLD Board of Commissioners 3 READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS MEETING 230 Ash Street Reading,MA 01867 May 9,201 B Start Time of Regular Session: 6:30 p.m. End Time of Regular Session: 8:00 p.m. Commissioners: Dave Hennessy,Chair John Stempeck,Commissioner Dave Talbot,Vice Chair-Secretary Pro Tem Philip B. Pacino,Commissioner Tom O'Rourke, Commissioner Stan., Coleen O'Brien, General Manager Wendy Marklewlcz, Director of Business/Finance Hamid Jaffori, Director of Engineering and Operations Tracy Schultz,Executive Assistant Jane Parenteau, Director of Integrated Resources Citizens Advisory Board: Vivek Sant,Member Call Meeting to Order Chair Hennessy called the meeting to order. Chair Hennessy announced that the meeting is being videotaped at the RMLD office at 230 Ash Street, for distribution to the community television stations in Reading, North Reading, Lynnfield, and Wilmington. Chair Hennessy then read RMLD's Code of Conduct. Public Comment Chair Hennessy welcomed Mr. Soni, and asked Mr. Talbot to serve as Board Secretary. There was no public comment. Review of RMLD's Fiscal Year 2019 Capital Budget(Attachment 1) Mr. Jaffari began with a review of projects completed or scheduled to be completed by June 30, the end of Fiscal Year 2018. Mr. Jaffari then listed the projects that will be continued in Fiscal Year 2019.These include two- year pole line upgrades on Woburn Street in Wilmington, 115 kV transmission line upgrades on the lines that feed Station 4, 35 kV underground cable upgrades on the lines that feed Station 5, and pad-mount switchgear upgrades as part of the six-year plan. Grid modernization will have cost approximately $8.5 million. Of that, $381,000 was budgeted for Fiscal Year 2018 and $676,000 is being budgeted for Fiscal Year 2019. $267,000 was budgeted in Fiscal Year 2018 for land for the new Wilmington substation in the Ballardvale area. $151,000 has been budgeted for Fiscal Year 2019 for engineering.Miscellaneous continuing projects in Fiscal Year 2019 include LED lighting at 230 Ash Street, a parking lot upgrade at 230 Ash Street, electric vehicle charging stations, and battery storage.Mr.Jaffari then discussed new projects for Fiscal Year 2019,including Ballardvale Street pole line upgrades and 4W5, 4W6, and 4W I6 Wilmington getaway replacements. These will bring up the ratings of the station feeder cable, which will help reliability during switching. New projects also include a Massachusetts Department of Transportation project on Main and Hopkins in Reading,for which RMLD will be reimbursed by the state, and new equipment purchase, including electric phasing meters. Mr. Jaffari then reviewed the annually budgeted recurring projects. Mr. Jaffari then summarized: Fiscal Year 2018 was budgeted for $7.686,000. Spending is estimated to come to $8,009,000,resulting in a$323,000 variance. Fiscal Year 2019 estimated spending is$7.570,00). Mr.Pacino asked what redoing the parking lot will entail.Ms.O'Brien answered that the parking lot currently pools with water and ice. It needs to be resurfaced and there is wasted space.The amount of parking spaces will be doubled.The lot will extend to Station 1.The curb cuts will be reused and the public electric vehicle charger will be relocated to the upgraded parking lot. Review of RMLD's Fiscal Year 2019 Capital Budget(Attachment 1) Mr.Pacino asked for details about the Mass D.O.T. project.Mr.Jaffari replied that the state is widening the area. The poles are being relocated as part of the intersection upgrade. Chair Hennessy announced the CAB voted to approve the Capital Budget:3:0:2 on April 30,2018. Mr. Stempeck made a motion, seconded by Mr. Pacino, that the RMLD Board of Commissioners approve the Fiscal Year 2019 Capital Budget dated March 29. 2018, in the amount of $7,570,489 as presented, on the recommendation of the General Manager. Motion Carried:5:0:0. RMLD's Fiscal Year 2019 Operating Budget Mr. Stempeck made a motion, seconded by Mr. Pacino, that the RMLD Board of Commissioners approve the Fiscal Year 2019 Operating Budget dated March 29, 2018,with a Net Income of$4,053,233 as presented, on the recommendation of the General Manager. Motion Carried:5:0:0 Proposed Rate Adjustment Chair Hennessy verified that the Commission is voting to implement Scenario 3.Ms.Parenieau affirmed. Chair Pacino asked Mr.Soni about the two CAB members who voted against the rate adjustment and confirmed that they were opposed to any rate increase. Mr. Soni explained that the two members of the CAB were concerned about the rate increase and wondered if something else could be done. Mr. Pacino stated he would abstain from the vote, citing his concern over the CAB objections, since the CAB represents the community of ratepayers. However, Mr. Pacino stated he does not want to vote against the motion:therefore,he abstains. Mr.Stempeck stated that it is not unusual for the CAB to have reservations about rate changes. Ms.O'Brien stated that there was no system planning or maintenance for two decades.These nominal increases, along with RMLD doing as much as possible in-house allow the upgrades to be done at minimal cost. Mr.Stempeck made a motion, seconded by Mr. Pacino, that the RMLD Board of Commissioners approve the adoption of rates MDPU numbers 279, 280, 281, 282, 283, 284, 285, 286, 287, 288, 289, and 290, dated to be effective July 1,2018,on the recommendation of the General Manager. Motion Carried:4:0:1. General Manager's Report-Ms.O'Brien Ms. O'Brien announced the overall winner of the high school art contest,whose art will appear on the cover of RMLD's annual report. The winner had received the Environmental Inspiration award during the awards ceremony: Megan Coram, from Reading Memorial High School. Ms. Carom's piece is titled 'Growing a Sustainable Future.' Ms.O'Brien then read Ms.Carom's description of her artwork: "I chose to focus on the Community Solar Program for my art because I think it's an excellent project. I'm very impressed by the accessibility, efficiency, and sustainability of the program. In my artwork, I chose to draw the Community Solar Program as a tree to represent that it is good for the environment.The symbol of the tree also shows that the program and its members depend on each other, just like the roots and the leaves are both indispensable parts of the tree.The bright colors convey the hopefulness and promise of the program." Mr. Pacino stated that he attended the awards ceremony the previous week and all the entries were very creative. Everybody who had a piece on display was a winner. 2 General Manager's Report-Ms. O'Brien Ms.O'Brien asked the Board's permission to attend the annual NEPPA conference. Mr. Pacino made a motion, seconded by Mr. Talbot, that the RMLD Board of Commissioners approve Ms. O'Brien's travel to, and attendance at, the NEPPA conference to take place from August 19 to August 22, in North Falmouth,MA. Motion Carried:5:0:0. All the Commissioners confirmed that they would be attending the conference as well. Ms. O'Brien stated that the CAB is being invited to attend this year. Engineering and Operations Report-March 2018- Mr.Jaflarl(Attachment 5) Mr. Joffari presented next, since he was already at the microphone due to his Capital Budget presentation. $152,939 was spent on routine capital construction in the month of March, bringing the year-to-date total to $1,131.537. The total capital spending in March, for all divisions,was$659,288, bringing the year-to-date total to $4.595,933. $3,089,588 remains in the budgeted $7,685,521. Good progress is being made on routine maintenance. Mr. Jaffari then reviewed the NJUNS report. Lynnfield has seven pending pole transfers. North Reading has 10 pending pole transfers and 35 pull poles.Reading has 26 pending pole transfers and 54 pull poles. Wilmington has 34 pending pole transfers and four pull poles. Reliability indices show that RMLD's outages are well below regional and national averages. Mr. Jaffari explained that the annual average of tree-caused outages from 2013-2017 was 57.Year-to date,there have been four outages caused by trees:the tree trimming program is effective. Mr.Stempeck and Mr.O'Rourke remarked on the dramatic change. Financial Report.March 2018-Ms.Markiewicz-(Attachment 4) Ms. Markiewicz stated that she would be reporting on the first nine months of Fiscal Year 2018. The unrestricted cash, totaling $14.6 million at the end of March, covers less than two months of operating expenses. Accounts receivable remains 97 percent current (up to 90 days).Net plant increased by$3.8 million as compared to March 31,2017. Base revenue increased by one percent compared to the previous year with a decrease of kWh sales of 2.6 percent. Purchase power fuel expense exceeds purchased power fuel revenue by$2.3 million. Purchase power, capacity, and transmission (PPCT) expenses exceed PPCT revenue by $146,000. Operating and maintenance expenses remain under budget by one percent as of March 31, 2018. This may change due to invoices related to the March storms still being received. Ms. Markiewicz then discussed cash and investments as of March 30, 2018. 67 percent of cash is restricted and cannot be touched.33 percent (one-third) is being used as a checkbook to fund operating expenses-RMLD can cover less than two months of the operating fund with the current balance. Ms. Markiewicz then compared base revenue to operating expenses (without power) using Actual Fiscal Year 2017 and projections for Fiscal Years 2018 through 2023. Operating and maintenance expenses only. Base revenue is projected to increase 20.37 percent and operating expenses are projected to increase 21.27 percent over the seven-year span.This results in a .90 percent difference between revenue and operating expenses. As revenue increases, spending increases. All money is being reinvested into RMLD's infrastructure and the operations of the business. Ms. Markiewicz concluded her presentation with a comparison of operating and maintenance expenses in the first nine months of Fiscal Year 2017 and Fiscal Year 2018 and the Fiscal Year 2018 Budget. Integrated Resources Division -Ms. Parerdeau(Attachment 3) Ms. Parenteau began by announcing that RMLD will be at North Reading Town Day on Sunday, June 3 and Reading Friends and Family Day on Saturday, Junel6. RMLD's new website is close to being complete,with a potential launch at the end of the month.The redesigned site will be moble friendly. RMLD will be beginning its promotion of the Shred the Peak campaign in the upcoming months. 3 Integrated Resources Division - Ms. Parenteau (Attachment 3) Ms. Parenteau then discussed Fiscal Year 2018 Quarter 3 kWh sales,January through March, from 2016 through 2018.January 2018 was colder than previous years,which resulted in higher sales. February 2018 was consistent and flat,and March 2018 sales were slightly below that of the previous two years.Overall,quarter sales were flat as compared to 2017 and higher than 2016.However,sales are down two percent overall.Quarters 1 and 2 were significantly lower.This is due to the impact from sales from July to December. Ms. Parenteau then discussed Quarter 3 purchase power, capacity and transmission revenue. It has increased steadily. From 2016 to 2017 there was a$446,000 increase that was primarily due to transmission increases.2017 to 2018 the increase in Quarter 3 was about $1.68 million. The main reason for that increase was the NEMA capacity zone increase. Ms. Parenteau concluded with capacity, transmission, and fuel costs from January through March, from 2016 through 2018.There was a capacity revenue increase from 2016 to 2017 of$291,000.From 2017 to 2018 there was a$1.5 million capacity cost increase.Transmission costs rose by$250,000 from 2016 10 2017,and then by$353,000 from 2017 to 2018.Fuel costs decreased by$372,000 from 2016 to 2017,then increased by$1.4 million from 2017 to 2018 primarily due to a higher load in January.The cold spell had significant cost impacts. Mr. Soni asked,when making the budget how do you prevent surprises and factor in what's happening in the market? Ms. Parenteau replied New England's fuel source is gas-based. During winter time, New England is at the end of the pipeline which makes it a constrained zone.As a result,the energy markets are more volatile from December to February. RMLD's strategy is to secure more contracts to cover load so as to not be subject to this price volatility. RMLD's power needs are 95 percent covered during the volatile winter months. RMLD Procurement Request Requiring Board Approval - Ms.Parenteau(Attachment 6) IFB-44 Electrician Services for the Removal of Load Control Modules(LCM)and Associated Parts Ms. Parenteau explained that the RMLD had installed approximately 300 hot water heater load control modules that are now of the end of their useful life.They were installed by an electrician and now must be removed by an electrician.The bid request was sent to 20 companies, and six responded. Removal of load control module, installation of a splice box, part of electrical code if cannot see control panel disconnect ,switch needs to be installed. equipment returned to RMLD. RMLD will be contacting customers to schedule appointments. The electrician will be responsible for getting the electrical permit and the removal will take approximately one hour to complete. Mr. Pacino verified that no one is currently providing this service. Ms. Parenteau affirmed. Mr.Talbot asked why the equipment can't be left where it is. Ms. Parenteau explained that the old equipment is a liability issue for RMLD. Mr.Talbot asked if it would be possible to hand the customer an alternative at the time of removal,even a device that would be the customer's responsibility, or any other promotion. Ms. Parenteau answered that IRD is developing an RFP to look at other technologies and residential load control proposals that are not limited to water heaters. Ms. Parenteau explained that RMLD is restructuring its program; it is a challenge to have RMLD equipment in customer homes. Mr.Talbot asked about giving customers an alternative at the time of the equipment removal,just as RMLD offers other devices and discounts to customers. Mr. Talbot noted that control of a few hundred water heaters with timers has the potential to produce perhaps a 1/2 megawatt load control,which is a lot considering we just spent millions on a gas generator for 2 megawatts of load control,so it's worth the effort while we are interacting with these customers. Ms.O'Brien explained that many customers have shut off the load control but are still receiving a discount on their bill. Installing equipment creates a liability. Chair Hennessy asked how long it will take to complete all the removals.Ms. Parenteau replied that,assuming six removals are done per week, it will take about a year. It will depend on All Tech's manpower. Chair Hennessy remarked that there's time to implement Mr.Talbot's suggestion at a later date. 4 WILD Procurement Request Requiring Board Approval - Ms. Parenteau (Attachment 6) IFS-44 Electrician Services for the Removal of Load Control Modules(LCM)and Associated Parts Mr.Talbot requested that the Board wait a month to vote on the bid to give time to consider alternatives. Ms. O'Brien replied that it's a liability issue. Mr. Stempeck asked if there have been any issues with the equipment currently in customer homes. Ms. Parenteau answered in the affirmative. Mr.Talbot stated he would like to offer customers an alternative at the time of removal. Ms. O'Brien stated that appliances are becoming smarter. RMLD would rather concentrate its efforts there.The RMLD is an overall smart appliance controller under its rebate program.i.e. Nest. Mr. Stempeck stated that there's a liability and customers are receiving a rebate for equipment that is disconnected. Ms. O'Brien explained that anything that is not in the bid cannot be added to the electrician's duties.Mr.Talbot stated he will be voting against the bid. Mr. Stempeck asked if the cost of the equipment removal will be recouped by the removal of the customer rebate.Ms.Parenteau explained that it would:customers receive a credit per year of approximately$220. Mr. Pacino verified that RMLD has done its due diligence checking references. Ms. Parenteau replied in the affirmative. Ms.O'Brien stated that she is not in favor of installing any equipment in homes. Mr. Stempeck made a motion, seconded by Mr. O'Rourke, that IFB-44 Electrician Services for the Removal of Load Control Modules (LCM) and Associated Parts be awarded to All Tech Electric for$83,400.00 pursuant to M.G.L. Chapter 149/M.G.L. Chapter 30, Section 39M, as the lowest responsive and responsible bidder, on the recommendation of the General Manager. Motion Carded:4:1:0. Chair Hennessy Board meetings on June 21 and July 19.NEPPA Conference in August. Board meeting September 21.Mr.Stempeck stated that he is unable to attend the May CAB meeting as scheduled. Mr. Pacino agreed to take the May meeting, Mr. Stempeck agreed to attend the June meeting, and Mr. O'Rourke stated that he would go to the July meeting. Mr. O'Rourke expressed his wish for Mr. Talbot's concern about the water heater load control modules be addressed at a later meeting and stated that there is merit in examining options. Ms.Markiewicz pointed out that there was supposed to be a vote on the change to a calendar year. Mr.Pacino made a motion,seconded by Mr.Stempeck that the RMLD Board of Commissioners approve RMLD's change from a Fiscal Year to a Calendar Year, with the change becoming effective January 1, 2019, on the recommendation of the General Manager. Motion Carried:5:0:0. Adjournment Mr.Stempeck made a motion,seconded by Mr.O'Rourke,that the Board go into Executive Session to consider the purchase of real property and return to Regular Session for the sole purpose of adjournment. Motion Canted:5:0:0. 5 A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. David Talbot,Secretary Pro Tem RMLD Board of Commissioners 6 POWER SUPPLY REPORT MAY 2018 ATTACHMENT 2 BOARD OF COMISSIONERS MEETING July 19, 2018 Jane Parenteau, Director of Integrated Resources Reporting for May, 2018 u� 6 F , - MAY 2018 ENERGY BREAKDOWN BY RESOURCE Hydro,13.13% Wind,2.20% System Energy, 37.04% lar, 1.64%; uclear, 17.69% it/Natural Gas,0.70% Spot Market,27.60°o MAY 2017 ENERGY BREAKDOWN BY RESOURCE Hydro 118.58% VtG'ind 2.49% System Energy - - 42.79% Solar 0.56% Nuclear 17.56 Oil/Nam .I Gas 3.3 Spot Market il 14.71 MAY 2018 Fuel Type and Cost per kWh $0.1200 40.0% 35.0 $0.1000 % 30.0% $0.0800 25.0% $0.0600 20.0% $0.0400 15.0% 10.0% $0.0200 5.0% $o'0000 Nuclear Spot Market System Energy Hydro Oil/Natural Gas �'O% a�9esource Type 11.5% P.3% 367% 13.0% 1.6% 3.1% 0]% —Cost per kWh $0.0061 $00279 $00115 $04500 $0.0732 $0.0998 50.1035 O�Re--Type —Cost parMWh MAY 2017 3g 000000o86o00oa00 Fuel Type and Cost per kWh $ .lzo 60.0% $ .l 50.0% $ . 40.0% $ . 30.0% v $0.0400 20.0% $0.0200 , 10.0% $0.0000 Hydro 5por Market System merpy Solar OA/ 0.0% Resource rype 186% 14.1% 42 8% 0.6% 3.3% z5M -S- —Cost per kWh $0.0333 $0.M44 $0.0490 $0ID30 $0.0185 $0.0938 'a''�°••p�1NYT-e �Hesowce Type —Cosr per kWh To: Coleen O'Brien L8 From: aureen McHugh,Jane Parentea� .1 SIVJ k, Date: July 10, 2018 Subject: Purchase Power Summary—May,2018 Energy Services Division(ESD)has completed the Purchase Power Summary for the month of May,2018. ENERGY The RMLD's total metered load for the month was 53,944,958,which is ii increase from the May,2017 figures. Table 1 is a breakdown by source of the energy purchases. Table 1 Arnm d of Coal of %orTdal Taal$ $es a Pesource Emi Energy E.W Coale % (kWh) ($MaiB) Millalo.a3 3,892,413 $6.38 6.73% $23,551 128% Saki 5,913.678 $5.92 1078% $35,008 1.90% Stoirybrook Intermediate 110,594 $86.45 am% $9,560 0.52% Shell Eneay 81690806 $5714 15.83% $198017 26.88% NYPA 2,01ll $5.32 3.77% $10,997 0.60% Neater 2,081,000 $33.45 3.80% $691704 3.78% ISO ImmIlan9e 14,981 $2777 P.33% $416,245 M56% Noma Convention $0.00 am% -$103,233 5.59% Coop Resales 18376 $148.89 0.03% $2,405 0.13% ECF 2,928060 527.28 5.34% $79,672 4.33% Hydro Pdjada• 5,064,276 $68.85 9.2356 1316,651 18.90% Braman Watam Unit 218.724 $87.94 0.40% $19,230 100% Saddbbeckl.enebp WirW 1,724,466 $99.81 3.14% $172,128 933% Community Solar 889,064 $7316 1.62% $65,013 3.53% Exelon 6,419,200 $2955 11.7096 $189,860 10.28% SlonyMCEk Peeking 52,538 $196.68 0.10% $10.332 0.56% Merdbly Tdol 54,650,361 $33.64 100.00% $1,805,175 1011 00% •PYypwYl,Wwon .looam Muer.Thant FallgQolllni Al A{ohka NW. Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT Net Energy for the month of May, 2018, Table 2 Amount Cost % of Total Resource of Energy of Energy Energy (kWh) ($/Mwh) ISO DA LMP23,866,382 $26.40 43.51% Settlement RT Net Energy " (8,877,926) $41.51 -16.19% Settlement ISO Interchange 14,988,456 $36.01 27.33% (subtotal) J-dWaraent Syslem OPerelor nay-Ahead Locational Marginal Pn. MAY 2018 ENERGY BY RESOURCE lony t,auk Pk. Im¢ho Mno 11.10.C, OYIK Mumm�:113 L /Y, $alar Pq�ICGS ccw - " ' illV% Seabrook '- ' lUJa% SwnyhmoM msr " " \ e21M Shell Energy 15.83% FDS Hydra Projects 9.23% Irl.,., N:a•_�. ISO Interchande 1 eu.,r NYPA 3.11% f fi I CAPACITY The RMLD hit a demand of 107,880 kW,which occurred on May 31, at 6 pm.The RMLD's monthly UCAP requirement for May,2018 was 222,431 kWs. Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements. Table 3 Source Amount(kNh) Coat(SNW-month) Total Coat$ %of Total Cost MSetane$3 4,950 24.75 $122,531 5.74% Seabrook 7,909 18.94 $149,761 7.01% Stonybrook posting 24,980 1.98 $49,572 2.32% Stonybmok CC 42,925 3.30 $141,770 6.64% NYPA 0 0.00 $16,899 079% Hydro Quebec 0 0 $22,547 1.06% Saddleback 0 0 -$22,839 -1.07% Braintree Watson Una 0 0.00 $41,070 1.92% ISO-NE Supply Auchan 141,667 1140 $1,814,393 75.59% Total 222,431 $9.60 $2,135,703 100.00% Table 4 shows the dollar amounts for energy and capacity per source. Table 4 Cwt of %of Amt MEmsW Poser Resource Enegy eawcily Total cost Total Coat (kWh) WkWh) Millions, $23,551 $122,$31 $146,002 3.(1 3,692,413 OD398 Seabrook $35,000 $149,761 $184,770 4.64% 5,913.570 0012 Stprybrook Intermediate $9,500 $141,770 $151,330 300% 110.594 1.3083 Hydro Ouebec 50 522,547 $22,567 0.57% - 00000 Shell Ewgy 5498,017 $0 5496,017 12.46% affiliates) 00571 NaxtEWEOF $80704 $0 111 175% 2,084,000 0.0314 * NYPA $10,997 $16,099 427,898 0.70% 2.067,934 00135 ISO Interchange 3410.245 81,814,393 $2,030638 11 14980,456 01355 Noma Congestion -$103,233 $0 3103,233 .2.59% - 0.0000 EOF $79,872 $o $79,872 2.01% 2,928,000 own * Hytlro Pralects $348,651 t0 5348,651 a.m% 5,064,278 0.0680 Saint.Watson Unit $19,234 $41,070 560304 1.51% 218,724 0.2757 * SadolsbecklJ r.ha $112,128 -522,039 $149,288 3.75% 1)24,468 0.0866 Burlington 3 Community Solar $55,043 $0 565,043 1.63% 889,004 0.0732 Coop Resebs $2,405 fol 52,405 0.06% 16,376 0.1489 Exelon Enegy $109680 W 5169,680 078% 6,419,200 0.0295 Starfbrook Peaking $10,332 549,572 $59,904 1.50% 52,536 1.1402 Monthly Total $1,845,175 $2,135,703 $3,980,870 100.00% 54,850,361 0.026 *Renewable Resources;per RMLD Board Policy,my RECs are sold to offset energy costa for all customer. RENEWABLE ENERGY CERTIFICATES(RECs) Table 5 shows the amount of banked and projected RECs for the Swift River Hydro Projects through May, as well as their estimated market value. Table 5 RECa Suesrwry 2018 REC REC4 RECS DID Revenue Revenue ClesalRutlon Projected Said $ Potential Received RS a,831 1726 12.50 $107,Sal $21,5]5 NM1 2.290 4W 1260 $26,900 55,783 1M/R/RVNHI 14,912 2,999 12.70 $189,763 $37,998 LWRI/NHI 8,121 1,624 12.70 $103,137 $20,625 102 4,701 910 28.01 5122,228 $24,440 Totals 38,689 7,737 $551,918 $110,371 TRANSMISSION The RMLD's total transmission costs for the month of May,2018 were$924,280. This is an increase of 1.44%from the April transmission cost of$911,175. In May,2017 the transmission costs were$819,781. Table 6 Current Mon h Leat Month Last Year Peak Demarel(kW) 107,000 86,933 134,013 Energy(kWh) M,850.361 49,837,567 52,805,875 Energy($) $1,645,175 $2,163,394 $1,59.5,T19 C pacdy(8) $1,135,703 $2101,216 $1,477,837 Tranamiasion($) $924,280 $911,175 $619,781 Tatal $4,905.156 55,175785 $3,69$30 FINANCIAL REPORT MAY 2018 ATTACHMENT 3 FINANCIAL REPORTS MAY 2018 Presented July 19, 2018 Potty Usn, Sick leave Buy back, cusmmc�oeposin, $3.mw.0 53,339,98B.O,3% Cash & Investments 61,168.Sta.l6,3% Sih lease_"'._frts ^ ^� As of Ra)arawasW x , 5)58,888.88,)% May 31, 2018 remlan Try Ush&Investmenh, $45,903 $$,6B3,B1•.36,13% ,931 ■ Sick Leave Buy Back oeP.ee�annn Funa, >, • Sick Leave Benefits 58A33,303.06,9% `V ocecaune Nne, $6.556.665.89,33% w Operating Fund uncoueaabie Deferred Fuel Reserve 5)ao.BOB N M a Energy Conservation Reserve Pate sbWWnlPn Puna, ■Town Payments $6,911,II5.35,15% Rate Stabilization Fund ■Uncollectable Accounts Depreciation Fund 0ehre°Fpe1 R--, ■ Hazard Waste Reserve $4, .910.5z,30% • Pension Trust Cash & Investments town 4Customer Deposits $3,633,69900.87x),.9 8M enemsnnx53 ■ Petty Cash rve Rex , $598,.3)37 ,.53,1% Base Revenue & Operating Expenses Comparison July 2016 — May 2017 (11 months FY17) and July 2017 - May 2018 (11 months FY18) 1%increase $25,000,000.00 2%increase $20,000,000.00 $15,000,000.00 $10,000,000.00 $5,000,000.00 $0.00 Base Revenue Operating Expenses ■July-May FY17 (11 months) ■July-May FY18 (11 months) Year to Date Operating and $25,000,000 Maintenance Expenses Actual compared to Budgeted $20,000,000 July 2017 — May 2018 (11 months) $15,000,000 $10,000,000 $5,000,000 ACTUAL BUDGET ■July ■Aug •sept •Oct ■Nov •Dec ■Jan ■Feb ■March •April ■May Town of Reading,Massachusetts Municipal Light Department Statement of Net Assets May 31,2018 301$ 2017 ASSETS Current: Unrestricted Cash $ 15,560,165.89 $ 15,211,613.87 Restricted Cash 30,013,856.77 23,775,199.94 Restricted Investments 1,329,906.48 1,345,683.06 Receivables,Net 8,317,349.45 8,864,888.78 Prepaid Expenses 1,034,644.51 900,750.08 Inventory 1,498,480.78 1,745,537.98 Total Current Assets 57,754,405.88 51,643,633.71 Noncurrent: Investment in Associated Companies 258,521.25 144,418.75 Capital Assets,Net 77,989,663.22 74,822,088.86 Total Noncurrent Assets 78,248,184.47 74,968,507.61 Deferred Outi-Pension Plan 4,135,078.00 6,338,218.00 TOTAL ASSETS $ 140,137,668.35 $ 132,948,359.32 LIABILITIES Current Accounts Payable $ 7,351,828.91 $ 6,540,119.65 Accrued Liabilities 590,448.34 657,188.36 Customer Deposits 1,168,514.16 1,073,564.08 Customer Advances for Construction 1,817,146.97 774,223.02 Total Current Liabilities 10,727,938.38 9,045,095.11 Noncurrent Accrued Employee Compensated Absences 3,160,134.05 3,257,809.00 Net OPE6 Obligation 138,058.00 Net Pension Liability 13,076,538.00 8,833,549.00 Total Non-current Llabllitles 16,384,740.05 12,091,358.00 Deferred Inflows-Pension Plan 714,868.00 883,172.00 TOTAL LIABILITIES 27,807,556.43 22,019,625.11 NET POSITION Invested In Capital Assets,Net of Related Debt 77,989,663.22 74,822,088.86 Restricted for Depredation Fund 4,333,302.08 3,473,017.42 Restricted for Pension Trust 5,683,014.26 - Unrestricted 24,324,122.38 32,633,627.93 TOTAL NET POSITION 112,330,101.92 110,928,734.21 Total Liabilities and Net Assets E 140,137,668.35 $ 132,948,359.32 Town of Reading,Massachusetts Municipal Light Department Schedule of Cash and Investments May 31, 2018 2018 2017 Unrestricted Cash Cash-Operating Ford $ 15,558,065.89 $ 15,208,813.87 Cash-Petty Cash 3,500.00 3,000.00 Total Unrestricted Cash 15,560,195.89 15,211,013.87 Restricted Cash Cash-Depreciation Fund 4,333,302.08 3,473,017.42 Cash-Town Payment 3,813,490.87 3,483,945.63 Cash-Deferred Fuel Reserve 4,809,710.52 5,086,519.89 Cash-Rate Stabilizatbn Fund 8,977,225.35 6,880,497.93 Cash-Pension Trust 5,883,014.26 - Cash-Uncollectible Accounts Receivable 200,000.00 200,000.00 Cash-Sick Leave Benefits 1,880,164.02 1,983,854.92 Cash-Hazard Waste Reserve 750,000.00 150,000.00 Cash-Customer Deposits 1,168,514.16 1,073,564.08 Cash-Energy Conservation 2!431.53 683,770.07 Total Restricted Cash 30,013958]7 23,775,199.94 Investments Sick Leave Buyback 1,329,906.48 1,345,683.06 Total Town of Reading,Massachusetts Municipal Light Department Capital Funds May 31, 2018 SOURCE OF CAPITAL FUNDS: DEPRECIATION FUND BALANCE 711/17 $ 2,406,969.15 CONSTRUCTION FUND BALANCE 7/1117 2,500,000.00 ADDITIONAL FUNDS ADDED TO CONSTRUCTION FUND BALANCE 12/31/17 1,200,000.00 INTEREST ON DEPRECIATION FUND FY 18 62,003.29 DEPRECIATION TRANSFER FY 18 3,947,156.62 WEST STREET-MASS DOT FINAL PAYMENT 43,056.31 TOTAL SOURCE OF CAPITAL FUNDS 10,159,185.37 USE OF CAPITAL FUNDS: ADDITIONS TO PLANT THRU FEBRUARY 2018 TOTAL USE OF CAPITAL FUNDS 5,825,883.31 GENERAL LEDGER CAPITAL FUNDS BALANCE 228/18 $ 4,333,302.06 Tp M Reading.MasSachusatla Municipal Light Depraves Stediment of Revenues.Expenw.and Changes in Fund Not Assab Meg 31,2016 Month Month Year to Dake Yearb thele Pemnt Current Yearn Last Year Current Year Len Yen Chance Operating Revenue Raw Revenue $ 1,093,952.61 $ 1,030,843.89 S 23]98,04182 S 23,490.91751 1.3% Fuel Revenue 2.963,%2.54 2.240)45.88 28.245,363 52 30,892040.37 (8.6%) PurcBesed Power Capaoty B Transmission 2,920780.63 2,194,18461 38.061,256 29 3800.15].92 18.6% For%0ed Uamunts 89.693.50 87,91186 ]92,]46.80 ]83,]41.60 1.1% Erngy Conaerva9or Revenue 45.778.29 4881833 596,51].08 610,453.00 (2.3%) NYPA Cred0 108806.89 110.08.0 (1.137.00 74) 1,080.850.8 4.0% Tolel Operating Revenue ].504,300.58 82]0,088.9] Be,31,4680 85.083,689.73 38% Extenuate Power Erpenes: 555 Purchased Powr Fuel Fpene 1.847.M7 08 1595,72BB6 28 172.396 89 29.014,735.88 (2.9%) 555 Purchased Power Capaoty 2.139,661,07 1859.080.09 23,474,589.0 17,]18,51500 325% BOB Purchased ,Trenemi..... 91029.51 018,]8168 tL63191a 28 11,701.51841 ].q% Total Pumhaaed Power 1911,29848 4.274,59024 84.2]8.834]8 58,092,770.69 9.9% Cinnabar.BIM Maintenance Expenses. 500 Supervision and Engineering 51058.84 50236.31 547,259.26 412,54878 327% 501 Sharon Supervimn - WAR 4,5n Be 5,683.70 (196%) 11 Line General 58.704,05 6796746 529,202.58 639.305.84 (16%) 582 Control Room 13,77861 10.595.90 141,383.99 128]13.74 118% 585 Sten UghBnp 29,45324 72926 143,635.32 161,4575 (18916) 588 Meter General 10,22472 25,089.19 771,195.68 91608287 (2.7%) 588 Madera.Management 39,77695 43,682.10 501,070.88 426.129.23 11,8% 590 Maintenance of Stfii hr and Equipment 102,929 04 94,]91.21 880,873.82 91,405.76 (57%) 593M.n nanr of ine9-Ovntleed 111,]9].81 249530.59 1508,47054 1,839,90602 (6.3%) 594 Maintenance of Lines-Underground 5,72468 21,55874 82,04143 22],81]25 (]2.]39) 595 Maintenance of Gyre Tranelamns 1137420 8 .80 130.618.30 1.]3]88 278.6% Trial Cpero0on5 and MelnMhB,.5.1.16. 435,82284 502,014350.45 4,928,770]]5 5.011,328.81 Gerwel d Administration Expenses: 902 Maker Readhlp 80092 1,539.72 31,04888 19,542.71 569% 903 Cusllmn Collection$ 146.03794 1%,85286 1,540,13351 1,49],2]2.12 29% 904 Unco8ac0ga Accwma 12500.00 12,500.00 137,50000 137,500.00 80% 916 Energy Audit 64,07930 58,952.10 45883882 491,211.97 (60%) 916 Energy Conservation 36104.36 54,283.]9 601,021.81 894,128.38 (9.5%) 920 Aldewrai and(1weral Setarias. 85,61646 1083185 993,23550 910.899.49 B.1% 921 M.Supplies and Expenw 35,32677 8,81400 313,069.58 270,331.54 15.806 923 OuleiCe Sadces 69,237.50 92,883.02 753,61668 663.009.80 13.7% 924 Profanity Insurance 2837295 28,148.80 310,344.53 307.4410 08% 925 Injuries and Oama9es 4,54165 3,392.97 58,08691 57,028.09 1.8% 926 Ed,wheO Pe n..nerd Bereft, (80,8]8.88) 202690.12 3,316,823]4 3,2]5,646.55 11%, 930 Mw ellureom General Expense 5572.14 5,09743 112,888.13 121,123.60 (87%) 931 Rent Expense 14.03266 31,34898 179,382.50 180,102.01 (84%) 933 V.N.Is Eien. 38.44933 288.874.11 - (1000%) 933 Whole EApeme-Corral (30.112.50) (301,407.95) - 100.0% 935 Maintenance of General Plant 14,748.29 24,23156 349,788.15 258,80285 35.3% 935 Maintenance of Building 6 Garage 57,036.07 42812.70 512,6611.22 487,143.]5 8114 Total Genual B Adminiaeahon Espana.. 505,]24.18 83333368 6.634, 250 9,350,77607 30% 011ier Opsmdng Expenaee: 403Oel9edleaon 358,03242 341 TT58T 3,947,15062 3,759.53237 5095 000 Voluntary P,.nis to Town. 126,851,67 118,500.00 1,364,02746 1,2833]200 6.6% Total Other Expenses 486684.09 4590561 5.311,163.97 6,06 801.3] 811 Opli trach, 1165,970.91 115.35293 4,200,8]445 7,172,BP.55 (41.4%) Teen of Reading.Ma.eeUUMOe MunlClpel Light Department Statement of Revenues,Efdod .and Change.in Fund had Allan. May 31,2018 Month Month Year to Date Year to Data RanzM Curti Year LW Year Conent Y. Lath Year Change Non Dperatap Revenue(Expeneea)'. 4181ntareM ingpme 28,83823 24,309.30 229.895.88 153,311447 499% 419 Other 11,018,21 "9,16940 ib,463.72 91 (222%) 426 Return on Investment to Reading (201.01 (198]22.331 (2,216,122.b) (2,186,816.86) 1.6% 431 IMemt Exemn.e IM].b) (19]59) (11089411 (J 863.8'7 18]2% Than Non Otrandrq Ravenue(E.W...) (1522M.M) 2]4568]8 (1238891.8]) 11.00.59) 17016 Change In Net Made 1.001 389,911.71 2,982.04248 6,114248.87 (51.6%) NMPseela at Beginning of Year 109.308059" 104,814,48].24 108,388,059." 104,814,48724 43% Ending Net Aefeb 1.3% Town of Reading,Massachusetts Municipal Light Department Statement of Budgeted Revenues,Expenses and Changes in Fund Net Assets May 31,2018 Actual Budget Remaining Remaining Year to Date Full Year Budget Butlget% Operating Revenue Base Revenue $ 23,796,041.62 9 26,337,621.00 E 2,541,579.38 9.6% Fuel Revenue 28,245,353,52 32,491,810.00 4,246,456.48 13.1% Purchasad Power Capacity 36,061,255.29 35,O8B976O0 2,027,722.71 53% Forfeited Discounts 792,746.80 800,000.00 7,253.20 0.9% Energy Conservation Revenue 596,517.06 675,000.00 78,482.94 11.6% NYPA Creo¢ (t 137480.74) 1t 200000.00) (82,539.28) _ 52% Total Operating Revenue 88.354,453,55 97,195,409.00 8.83895545 9.1% Expense. Power Expenses: 555 Purchased Power Fuel Expense 28,172,396.89 31,291,810.00 3,119,413.11 10.0% 555 Purchased Power Capacity 23,474,58963 24,476,161 00 1,001,571.37 4.1% 565 Purchased Power Transmission 12831,64828 13,612,877.00 981,16874 7.2% Total Pumhasetl Power 64,278.834.78 69,380, 88.00 5,102,153.22 7.4 Operations and Maintenance Expenses: 580 Supervision and Engineering 547,259.26 764,815.01) 217,355.74 28.4% 581 Station Supervisor 4,577.88 130,652.00 128,064.12 96.5% 581 line Geri 629,267.56 598007.00 (33,260.56) (5.6%) 582 Control Roam 141,393.99 46878300 325,389.01 697% 585 Street Lighting 143,638.32 156,893.00 13,254.68 8.4% 586 Meter General 201,19568 272,909.00 11,713.32 5.5% 568 Materials Management W1,870.89 458,328.00 (43,542.89) (9.5%) 590 Maintenance of Structures and Equipment 880,873.82 494,936.00 (385,937.82) (78.0%) 593 Maintenance of Livres-Overhead IA86,47054 1,980811.00 294,140.46 14.9% 594 Maintenance of Lines-Underground 62,04143 191002.00 134,960.57 68.5% 595 Maintenance of Line Transformers 130818.38 300000.00 169,16102 58.4% Total Opestiona and Maintenance Expenses 4,929.407.75 5758,148.00 829,33825 1!4% General&Administration Expenses: 902 Meter Reading 31,04808 37,461.00 6,412.32 17.1% 903 Customer Collection 1,540,133.61 1,869,393.00 329,259.39 17,6% 904 Uncollectible Accounts 137,500.00 150,000.00 12,500.00 8.3% 916 Energy Audit 458,93982 509,23200 50,292.18 9.9% 916 Energy Conservation 601,02191 952,565.00 351,543.09 36.9% 920 Administrative and General Salaries 993,23588 1,017,151.00 23,915.12 2.4% 921 Office Supplies and Expense 313,069.58 350,000.00 36,93042 10.6% 923 Outside Services 753,816.88 759,19100 5,374.32 0.7% 924 Property Insurance 310,344.53 42720000 116,85547 27.4% 925 Injuries and Damages 58,085.91 52,613.00 (5,472.91) (10.4%) 926 Employee Pensions and Benefits 3,316,873.74 3,000,437.00 (318,43874) 930 Miscellaneous General Expense 112,98913 179,215.W 66,225.87 37.0% 931 Rant Expense 179,352.60 212,000.00 32,637.40 15.4% 933 Vehicle Expense 286,874.11 381116.00 114,241.69 30.0% 933 Vehicle Expense-Capital (301,407.95) (301,59800) (188.05) 0.1% 935 Maintenance of General Plant 349,798.75 281,860.00 (67,916.15) (24.1%) 935 Maintenance of Building BGarage 512,666.22 888.457.00 163790.78 23.1% Total General&Administration Expenses 9, 34.352.60 10.544, 75.00 809,962.40 8.8% Town of Reading,Massachusetts Municipal Light Department Statement of Budgeted Revenues,Expenses and Changes in Fund Net Assets May 31,2018 Actual Budget Remaining Remaining Year to Date Full Year Budget Budget% Other Operating Expenses: 403 Depreciation 3.947,156,62 4,362,000.00 414,843.38 9.5% 408 Voluntary Payments to Towns 1,364,02735 1,500,00000 135,972.65 9.1% Total Other Expenses 5,311,183.97 5,862,00000 550,818.03 9./% Operating Income 4,200,874.45 5,647.560.00 1,446,685.55 25.6% Nan Operating Revenue(Expenses): 4191ntereatlnmme 229,896.68 150,00000 (79,896.68) (53.3%) 419 Other Income 760,463.72 890,000.00 129,53678 14.6% 426 Return on Investment to ReadmglLoss on Deposal (2,218,122.50) (2,570,438.00) (352,315.50) 13.7% 431 Interest Epense (11,069.87) (2,500.00) 8,569.87 (342.8%) Total Non Operating Revenue(Expenses) (1,238,831.97) (1.532.938.00) (294,106.03) 19.2% Net Income $ 2,962,042.48 $ 4,114,622.00 $ 1,152579.52 28.0% ENGINEERING & OPERATIONS REPORT MAY 2018 ATTACHMENT 4 Engineering & Operations Report RMLD Board of Commissioners Meeting July 19, 2018 May 2018 Reporting Period Hamid Jaffari, Director of Engineering & Operations Engineering & Operations Capital Improvement Projects 100 Distributed!Gas Generation Pilot(Demandtonogemenl) 100% 584,960 - 1584,9601 102 PadmountSw it chgeor Upgrade at Industrial Parks 25% 80,809 408,548 196,285 (212,2631 1 103 Gird mademization and Optimization On-going 121,083 421,398 227,183 (194,215) 105 New Wilmington Substation 6% 1,742 48,922 650,000 601.078 106 Underground Facilities Upgri CURDS, manholes, etc.) On-going 3,969 128.766 344,725 215,959 107 13.8kV Upgrade 1Step-down Areas, etc.) On-going 10,098 81,564 70,851 110,7131 108 115 kV Transmission Line Upgrade 50% IM.546 95.098 149.4481 109 35 kV Underground Cable Upgrade Station 4,5 and RR ROW 33% 7,942 68,503 206.817 138,314 110 4W9 Getaway Replacement -Station 4 100% 131,611 - 1131,6111 III Substation Equipment Upgrade On-going - 50,218 50,218 112 AM Mesh Network Draconian On-going 65 120,311 120,246 116 Transformers 8 Capacitors On-going 103,115 444,828 560,500 115.672 117 meter Purchases Ongoing 15,963 60.000 44.037 125 GIS 100% 6,287 147,867 218,726 70,859 126 Communication Equipment(Flow Optic) On-going 49,000 49,000 214,629 165.630 130 Remote Terminal Unit (RTU) Replacement -Station 3 100% 27,164 - 127,164) 131 LED Street Lights Upgratle-All Towns 100% 66,219 698,752 1,169,332 470.580 133 Station 3: Relay Upgrades and SCADA Integration 100% 27,518 76.103 48.585 137 Pole Line Upgratle-Woburn Street (West to Concord).W 50% 26,758 81,399 200.284 118,885 138 Station 3 Reactors 100% 153,920 316,215 561,347 245,132 175 Pole Replacement Program On-going 5,547 80,900 209.00D 128,100 458 Secondary and main Replacement Program On-going 2.678 79.834 222.285 142451 various New Service Installations(Residetial/Commercial/lntlustrial) On-going 13,799 130,895 155,936 24.041 Engineering & Operations Routine Capital Construction Description Pole Setting/Transfers 17,511 212,577 Overhead/Underground 31 ,473 318,443 Projects Assigned as Required - 161,901 Pole Damage/Knockdowns- Some Reimbursable 7,860 96,292 • Work was done to repair or replace four (4) poles. Station Group 326 13,213 Hazmat/Oil Spills - 7,546 Porcelain Cutout Replacement Program - - Lighting (Street Light Connections) - 22,578 Storm Trouble - 143,389 Underground Subdivisions (new construction) 13,743 108,858 Nichols Street Extension,Nort h Reading Animal Guard Installation - 415 Miscellaneous Capital Costs 15,613 206,376 • 42 Central Street,North Reading TOTAL $86,526 $1,291,588 Facilities, IRD and IT Capital Projects/Purchases Facilities $50,338 $217,459 $657,000 $439,541 Integrated Resources Division (IRD) $3,249 $51 ,279 $35,000 ($16,279) Information Technology (IT) $24,907 $146,340 $340,000 $193,660 TOTAL CAPITAL SPENDING YTD (All Divisions) $817,986 $5,825,883 $7,685,521 $1,859,638 Routine Maintenance w Transformer Replacement (through May 2018) Pad mount 29.02% Overhead 20.81% w Pole Inspection (as of 77972018) 199 poles have been replaced 183of 199 transfers have been completed w Quarterly Inspection of Feeders (as of 7711718) Inspected Circuits(Apr-Jun): 3W5, 3W6, 3 W13,3W15, 4W5, 4W7,4W10,4W16,4WI8,4W30 w Manhole Inspection (through May 2018) 961 of 1 ,237 manholes have been inspected. w Porcelain Cutout Replacement (through May 2018) 91%complete 242 remaining to be replaced Routine Maintenance (continued) Tree Trimming May: 56 spans YTD: 973 spans Through May Substation Maintenance Infrared Scanning — May complete— hot spot at Station 3 repaired Underground Subdivisions Upgrade Recent Completed: Crestwood Estates (NR), Aspen Road (NR), Long Hill Lane (NR) In Progress: Shasta Drive (NR), Westover Drive (LF ), Greenbrior Drive (NR), Great Neck Drive (W), Gandalf Estates (W), Deerfield Place (NR), Cherokee Lane (W), Nichols Street (NR) Double Poles Town of Reatling Ownership: 16,000 (approximately) Pole Ju sdiction 50% RMLD 50% Verizon \ \ - � C stodial: Reading - split see ma North Reading - RMLD L nnfield- Verizon Wilmington - Verizon \ %jii=i y NJUNS "Next to Go" as of July 12., 2018 WILMINGTON LYNNFIELD NORTH READING READING Cosmo( Countm COumm Ticket Count o/Gullet NT raMbbType = N Ticket NTG Member ardlobType Number uriber NIG Memberand JobType Number -CMCTNR 10 NTG Memberantl lobType Number -CMRTNR CiNP 81 LFLDFD 6ca -CMCTNR 3 -Comost Massxhusetts -Comst Massachusetts -Comost Massachusetts TRANSFER 81 Lynnield Fire Department TRANSFER 30 TRANSFER 3 TRANSFER 6 NP3PMA g -NP3PMA 4 Non-partiupadK3rd RMID ZI -NRDGFD ZS Non-participating 3rd Party -Perry Attacher- Reading Municipal Ught Department -North Reading Fire Department -Attacher-Massachusetts TRANSFER e TRANSFER ZO TRANSFER 25 TRANSFER 4 PULL POLE I -RNID b -NPFAMA 1 -Reading Municipal Light Department (blank) 'RMLD 59 Non-parttupating Fire Alarms- TRANSFER 36 Grand Total A -Readi ng Munid pal Light Department -Massachusetts PULL POLE 4 TRANSFER 30 TRANSFER 1 PULL POLE 49 WIRM 1 -RDNGFD 6 -Vedcon Mxsxhusetts Business -Reading Fire Department TRANSFER 1 -VZNEDR 8 TRANSFER 6 -Verlaon Massachusetts TRANSFER 8 -RMLD 83 VZNEDR 14 -Reading Munlcl pal Light De partment -Vedeon Massachusetts (blank) TRANSFER Z7 TRANSFER 10 Grarm Tod 102 PULL POLE 55 PULL POLE 4 '(blank) Grund ToW IM Grand Tool as RMLD Reliability Indices i SAIDI 2013-2018 Minutes CAID12013-2018 � 15goD 140.00 13418 X2013 mW Auto, J0. - mm �2°14 SN.oO im 2014 Sam �)h11.11FQ1Vh1ftW 9000 .2015 5000 X2016 ap,W e�)DIfieFPoaYtl°e5M10 i _.. —2ol1YlDFff°yff,,7° 40M lIN =7 Mon - �)nlaYla FEF OIYMMME 2000 iiiiII1112018Y10 IOWiDa)Ne®an A�eram 'W om ee -lovwibmi Awula 2013.2014-2018-M16201J-2018 —201]8elponal e 2o1a2onmu emfimv 2014 —201]National AverPvera9¢093.SP Pwnles4ml Aveu�e CAI01 ZotolDwwron ofCmenner Imenionons — C�/pf(Mibunb) foralDnmmrtoj Cusromnlavnrvprbm SAIDI (.adlam[as)= 7atNNumber0jCusomil Served iom/lYumda.of Cturomnsbwmprbrx Nyle: The nnjweveM lMElfhreshoNalowsa utiltyloremweoWatles that exceedtnelEEE25 beta threshold twevents.These eventsaoubesevere SAIR 2013-2018 eBather,whichcon leatl to unusualy long outages in conpatison to your istnbution systerrstyaicaloutoye. o un oen -- —2a13 070 06) mA 1Z a<e fl Nl SAIPI-ToWNlDednof Cwmmn lMn°upM2o' 040 —_. e�2Wa ZoralNwlEar eJCusmmnz Served 0.30 —.—_..._._ .2017 0.20 11111111112018Yr0 010 am __.._._------------- —2M28e9m Aven., 2013-201430152016 2012-2018 —2%7 w0onal Awra9e Note: Regional and national averages have been updated for 2017. AverseMIN Causes of Outages as of May 2018 ]o s] / 40 MAnnual Average 2013-2017 ■2018 Year to Date rtl J12 J3 SO 10 A ] n a L & 2 1 j1 Q 1 E"llamnr Tree W"k VM W WeaMtt Unmown Ud" M.1.1 Voxtr Au: e , Human Supply Error Questions ? RMLD PROCUREMENT REQUESTS REQUIRING BOARD APPROVAL ATTACHMENT 6 RMLD (E; Reading Municipal Light D partmrnl Jaeuneie raves eoe ccNennnorvs 230 Ash Street,P.O.Box 150 Reading,MA 01867-0250 July 12,2018 Town of Reading Municipal Light Board Subject: IFP 2018-42 S&C Scada-Mate CX Switches—Five-Yuar Blanket Contract Pursuant to M.G.L c. 164§561),on Jere 11,2018,a bid imitation was placed as a legal notice in the Middlesex East section ofthe Daily Times Chronicle requesting sealed proposals for S&C Scada-Mate CX Switches for a Five-Year Blanket Contract. An imitation for proposal was sent to the following companies: EL Flowers&Associates Sargent Electric Company One sealed proposal was received from E.L.Flowers&Associates. The sealed proposal was publicly opened and mad aloud at 11:00 am., June 25, 2018, in the Town of Reading Municipal Light Department's Audio Visual Spurt Room,230 Ash Street,Reading,Massachusetts. The proposal was reviewed,analyzed,and evaluated by staff and recommended m the General Manager. Move that IFP 201842 for S&C Scada-Mate CX Switches be awarded to E.L.Flowers&Associates,on the recommendation of the General Manager, and pursuant to Chapter 164 § 56D, at a unit price of $26,990.00 per switch in the frust year. Switches purchased in years 2-5 are subject to a price escalation of not mom than 2.5%per year.Software licenses am$2,500 per switch with no escalation. S&C Scada-Mete Switches and licenses will be purchased as budgeted in the Grid Moderruntion&Optimization Project each year. 1 Barred Jaff sri Coleea O'Brien FJe:IFP 201812 SAC SCADA-Mage CX Swirhes/B nl Lckterand Analysis/Board Letter PRICE ANALYSIS-IFP 2018-92-Scada Mate CX swItches-Five-Year Blanket Contract PROPOSER S&C SCADA MATE Ca SWITCHES S&C GOLD INTEWTEAM SIS 5-YEAR'TOTAL SOFTWARE LICENSES Estimated Estimated Switchesand E.L.Flavrers&Associates Unit Prim Total Unit Prim Total Licenses-No quantity quantity escalation included 26,990.00 38 1,025,620.00 2,500.00 38 95,000.00 1,120,620.00 Exception: Manufacturer Terms and Conditions of Sale 'Purchasing Notes: 1.No guaranteed Purchase of any switches or minimum purchases. 2.Per year quantity is contingent on appropriation of funding and RMLD need. 3.Escalation Clause included:No more than 2.5%each year 7/12/2018 IF8 2018-42 RMLDn R od Maa;e;pa L gkr hP•r mear 2311 Ash Saeq,P.O.Hoa 150 Raading,MA01d69-02S0 7dY 12,2018 Town of Reading Municipal Light Board Sub*t: IFP 201943 S&C tntelliRupler Pulse-losers-Five-Year Blanket Contract Pursuant to M.G.L c. 164§56D,on June 11,2018,a bid invitation was placed as a legal notice in the Middlesex Fast section of the Daily Times Chronicle requesting scaled proposals for S&C li teWRupter PulsoClosers for a Five-Year Bleaker Contract An invitation for proposal was sent to the following companies: E.L Flowers&Associates Sargent Electric Company One sealed proposal was received from E.L.Flown&Associates. The sealed proposal was publicly opened and read aloud at 11:00 a.m., June 25, 2018, in the Town of Reading Municipal Light Department's Audio Visual Spurr Roos,230 Ash Street,Reading,Massachusetts. The proposal was reviewed,awlyud,and evaluated by staff and recommended to the General Manager. Move that lFP 201843 for S&C IntelliRuptar PulseClosere be awarded to E.L.Flowers&Associates,on the recommendation of the General Manager, and pursuant to Chapter 164 § 56D, at a unit price of $34,560.00 per PulseCloser in the fust year. PulseClosers purchased in years 2-5 are subject to a price escalation of not more than 2.5%per year.Software licenses aro$2,500 per PulseCloser with no escalation. S&C Intelhltupter PulseClosets and licenses will be purchased as budgeted in the Grid Modernisation&Optimization Project each year. �14116 Humid filled Coleen O'Brien File IFP2,S,,SkC bn#Ji%npter PidaCiosen/9 sd LettervM Aralysis/BoardI isi PRICE ANALYSIS-IFP 2018-63 S&C IntelliRupter PulseClosem-Five-Year Blanket Contract PROPOSER SBC IrnelllRupter PulseClosers SBC GOLD INTELLITEAM SG 5-YEAR'TOTAL SOFTWARE LICENSES Estimated Estimated PulseClosers and E.LFlower5&Assodates Unit Price Quantity Total Unit Price Quantity Total Licenses-No escalation included 30,560.00 IS SISAOI.00 2,500.00 15 37,500.00 555,900.00 Exception: Manufacturer Terms and Conditions of Sale 'Purchasing Notes: 1.No guaranteed purchase of any PulseClosers or minimum purchases. 2.Per year quantity is contingent on appropriation of funding and RMLD need. 3.Escalation Clause:No more than 2.5%each year. 7/12/2018 IFB 2018-43 BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED Fmm: Trow SdMlm To: WM B M Members Gm m;Dave Menne fi a dMnnesnfoma'1 mm) BubJeR: M aid PWdl Quemans kr 7-1418 Board Book Dara: Thursday,JuI 12,M18 1:50M PM Good afternoon, AP: On June 22nd there was a Commissioner question regarding NEPPA hotel reimbursement. RMLD is reimbursing for hotel deposits. On June 291h there were e e no Commissioner questions. On July 6th there was a question regarding what appeared to be a credit on an' invoice. It was for an estimated down payment for RMLD work on a construction job.The actual costs were lower than what was quoted, so a refund was owed. Payroll: On June 251h there was a Commissioner question regarding an employee fringe benefit. This was the amount paid to employees who opted out of company- provided health insurance. On June 25th there was a question regarding engineering overtime.The breakdown was explained. On July 9th the Commissioner had a question about lineman overtime. This e-mail will be included in 7-19-18 Board Book. Tracy Schultz Executive Assistant Reading Municipal Light Department 230 Ash Street. Reading. MA. 0186 Tel: 781.942.6489 TOWN OF READING MUNICIPAL LIGHT DEPARTMENT JY -19 RATE COMPARMONE READING l SURROUNDING TOWNS INDUSTRIAL.TOU RESIDENTIAL RESIDENTIAL-IOU RI WATER COMMERCIAL SMALL COMMERCIAL SCHOOL MTS 103.{"XWR't 760 XWRY IM.LWRy IOOI kWM11 7,3011XWRY 1,080 XWM1y S.M.L%T1 iS0000 XW.-. 1143{.0111 16.000 XW...... 10,000 XW CHANd 1i0F XW 0."M IMIOSMII READING MUNICIPAL LIGHT DEPT. TOTAL BILL $123.22 32I $147.06 311096." $211.39 $5,020.30 $919,192." PER RAN CHARGE 30.12163 30.14250 $0.147M 30.15020 $0.19513 3014488 30.12205 NATIONAL GRID TOTAL SILL $1$9." 3366.22 $199.02 3600." $239.23 $5,993.92 $1,014,211.0 PER NWH CHARGE 30.212M 60.23MI E0.19%2 50.21362 $022151 5012125 50.15260 %OFIAR..CE 24,M% 81 35.33% 4222% 12 P% 1820% 2346% EAiRSOUS OHI STMI TOTAL eILL $01" 3211.71 3230.0 $I,MO." $27103 $2,121.92 $1,204,30." PER.WM CMMOE 30.23281 30.12261 14,23050 ED 21241 $025818 030308 SO 12506 %..FMENCE 35.14% 20.55% 51 4t/2% 3190% "AS% 32.14% PEA{ODT MUNFAAL LIGHT PLAT TOTAL BILL 06.12 310." 311612 1432.0 $142.33 14,09.13 1414,48306 PER RWM CHARGE 0.113" 0.10%5 GO II IS? 0.126M $013642 5013109 $008932 %DFFERENCE 3382% -2564% -24.13% -15.45% -30.31% -9,52% 0.03% MIDDLETON MUNICIPAL LIGHT DEPT. TOTAL BILL $91.24 001.0 3132.75 $90.61 $161.44 14,210.93 510211"." PER NMN CHARGE ED 13165 0.13444 013225 0.131" $0.155% $013808 $011233 %DIFFERENCE 2329% 8."% -824% -12A9% -20.32% .6.02% -809% WANEFMLD MUNICIPAL LIGHT DEPT. TOTAL EILL 5133.36 $242.12 $111.14 $1,252.51 S1M.25 $5,910." 31,002,559.30 PER RWM CHARGE 0.128" 0.1"28 0.168" 14.12222 50184% 14.1"82 SO 14646 %ORE..... 20% 1112% 1342% 1169% .549% 1855% 1423%