HomeMy WebLinkAbout2018-09-10 Board of Library Trustees Minutes iN
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Board - Committee - Commission - Council:
2911 NOV 14 PN 12: 37
Board of Library Trustees
Date: 2018-09-10 Time: 7:00 PM
Building: Reading Public Library Location: History Room
Address: 64 Middlesex Avenue Session: Open Session
Purpose: General Meeting Version: Draft
Attendees: Members - Present:
John Brzezenski, Chair; Cherrie Dubois, Vice Chair; Alice Collins,
Secretary;Nina Pennacchio; Monette Verrier; Andrew Grimes
Members - Not Present:
Others Present:
Amy Lannon, Library Director; Ashley Waring, Assistant Library Director
Minutes Respectfully Submitted By: Alice Collins, Secretary
Topics of Discussion:
Meeting Called to Order 7:06 p.m.
I. Approval of Minutes from July 9 2018
Motion: To approve Minutes (DuboisIVerrier)
Vote; Approved 6-0-0
II. Review of Recommendations by Town Counsel
The Board reviewed and discussed policy changes suggested by Town Counsel.
Motion: To approve updated Patron Rights and Responsibilities policy and updated
Policy on Distribution, Posting, and Collection of Materials (Dubois/Collins)
Vote: Approved 6-0-0
III. Financial Report
FY2019: Ms. Lannon is working with Division Heads on best use of additional
staffing hours. Currently funds are helping with coverage during busy hours, for staff
meetings, and professional development. Sunday staffing funds will begin to be used
in October. Ms. Lannon created a budget for FY19 State Aid funds; they will be used
primarily for marketing, professional development, and the website redesign project.
IV. Holiday Schedule corrections
2018: Include Sunday for Veterans Day
2019: Include Easter Sunday
Motion: To approve updated 2018 and 2019 Library Calendars (Grimes/Pennacchio)
Vote:Approved 6-0-0
V. Director's Reoort
Building/Facilities: Installation of the patio glass wall is expected to take place at
the end of the month. Signs for the two first Floor restrooms were changed to be
gender neutral. "Staff Only"signs were added to staff spaces. The Flagpole was
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Installed outdoors; it is illuminated from inside the studio using a light with a sensor.
A Flag raising ceremony was held on August 16.
Personnel: Two new Borrower Services staff members were hired over the summer.
Rory Butler is working 12 hours a week as a Library Associate, and Valerie Gould
Heithaus was hired as a substitute for the department. Ms. Waring and Children's
Division Head Corinne Fisher are interviewing candidates for a Children's librarian to
help cover Sunday hours. Ms. Waring has tendered her resignation; her last day in
Reading will be October 1. She is leaving for a position as Fox Branch Librarian in
Arlington. As a result of this, Ms. Lannon's annual goal of considering new
organizational structures has moved to the fore. Ms. Verrier will help with this
project.
Programs and Services: Ms. Lannon presented plans for celebrating the library's
150"' anniversary in 2019 in coordination with our LSTA grant and Reading's 375`".
The Board discussed digital services and downloadable content, including news of
OverDrive's reciprocal lending agreements in the state.
Outreach: The Library hosted a booth at the Fall Street Faire on September 9. We
will have a table at the Discover the Arts Fair on October 13.
Other (FY20, MBLC Forms, Grant): Ms. Lannon has filed the ARIS and State Aid
reports for the MBLC. She is working on the FY20 Action Plan, and will bring to the
Board by November for approval. We received an LSTA grant for a town-wide
preservation assessment.
VI. Other Business
A patron requested Trustee permission to collect for Mission of Deeds in the Library.
Trustees discussed and declined due to policy. Ms. Lannon will follow up with the
patron.
Adjournment 8:34 pm
Motion to Adjourn (Pennacchio/Verrier)
Vote: Approved 6-0-0
Respectfully submitted,
Alice Collins, Secretary
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