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Home My WebLink About2018-05-29 SB PacketOF V. � Town of Reading Meeting Posting with Agenda ,63�0rNCOPff�� Board - Committee - Commission - Council: Board of Selectmen Date: 2018 -05 -29 Time: 7:00 PM Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business E ; 2010 MAY 23 PH 12-* 37 Location: Selectmen Meeting Room Agenda: Meeting Called By: Caitlin Saunders on behalf of Acting Chair Barry Berman Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) 2) 3) 4) 5) 6) 7) 8) 9) Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment C. Town Manager's /Assistant Town Manager's Report Open Session for topics not reasonably anticipated 48 hours in advance of the meeting Proclamations /Certificates of Appreciation Personnel & Appointments Discussion /Action Items a. POST Program with Wakefield — Inter - municipal agreement 7:15 b. 375th Celebration Committee update & request for Memorial Park 7:30 C. Reading Housing Authority — Joint meeting 8:30 Approval of Minutes a. April 17" b. May 1 st Licenses, Permits and Approvals Executive Session a. To discuss strategy with respect to interests in real estate 8:00 b. To discuss strategy with respect to collective bargaining 9:45 Correspondence a. Correspondence from Reading Lionds Club, re: Friends and Family Day b. Correspondence from Mass.gov, re: Municipal Housing Efforts Across Mass C. Email from MassDOT, re: Better Bus Project d. Email from Sprint Business, re: Great wireless for your business e. Email from Spring Business, re: 2018 Security Threats f. Email from DLS, re: 2018 New Officials Finance Forum g. Email from DLS, re: Municipal Month h. Email from Commercial Cleaners, re: Office Cleaning i. Email from MassDOT, re: Better Bus project j. Email from ACP Cleaning, re: Office Cleaning This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page i 1 Fq Town of Reading Meeting Posting with Agenda fs39 +IHCP44P�� k. Email from Sprint, re: the latest mobile tech This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 2 �O� OF RFgQ'� y Office of the Town Manager 16 Lowell Street J63�tHCORP��P Reading, MA 01867 To: Select Board From: Robert W. LeLacheur, Jr. CFA Date: May 24, 2018 RE: Agenda for May 29th 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town - manager As a reminder, next week Board member Andy Friedmann will do the office hours at Town Hall 6:30pm. You will open the meeting with a brief presentation by Dr. John Doherty and Gail Dowd concerning a proposed renewal of an Inter Municipal Agreement between Reading and Wakefield. The Reading School Committee recently voted to support this. State law requires the Select Board to approve all such IMAs. After that Alan Foulds of the Reading 375 Steering Committee will be in to give an update on the planning for the town's 375`" anniversary on May 31, 2019. A meeting is scheduled for May 31, 2018 at RCTV for those that would like to attend, and for your reference their email is info @reading375.com . He also has a request concerning extending the hours of field use past 10pm on July 3rd because they are showing a movie. The attached describes their request for 30 minutes extra time, and have polled many neighbors who have no objection. The Town supports his request. Then the Board will break at about 8:OOpm for a brief Executive Session. Acting Chair Berman will provide the Board an update on an 'interest in real estate'. After that the Board will meet jointly with the Reading Housing Authority for two purposes: (1) to complete the discussion on a recent opportunity to use some amount of Affordable Housing Trust Funds (AHTF) to allow a housing unit to be added to the official state inventory; and (2) to begin to discuss the broad issue of Affordable Housing. You have five attachments in your packet on the broad. First, the current AHTF was established by a Special Act in 2001. This was before MGL c 44 s 55C existed as an option, so in fact the town was doing some pioneering work. Second, in 2012 Town Manager Hechenbleikner wrote a good summary memo to the Board on the topic. Third, consultant Bob Mitchell provided the town a thorough report dated February 4, 2013. He made six specific recommendations: (a) adopt a new AHTF under MGL c 44 s 55C; (b) identify what the role of the Trust Fund is going forward; (c) consider a regional housing co- ordinator position; (d) where should trust fund resources be directed; (e) seek partners; and (f) use the Housing Production Plan as a guide for actions taken. Fourth, Minutes from the Board of Selectmen dated April 9, 2013 where Bob Mitchell presented his findings. Fifth, Minutes from the Board of Selectmen dated July 30, 2013. Two members of the Board supported (c) but there was very little feedback otherwise. In fact we have since accomplished (c) and updated (f) above, and staff agrees with the other suggestions and is ready to assist the Board moving forward. The last item is another Executive Session, this one on collective bargaining agreements, and your next meeting is June 19tH 2018 DRAFT - SELECT BOARD AGENDAS 2018 512412018 Responsibility Start time May 29, 2018 Tuesday Office Hour Andrew Friedmann 6:30 POST program with Wakefield - Inter Municipal Agreement Doherty & Dowd 7:15 375th Celebration Committee update & request for Memorial Park Foulds 7:30 EXECUTIVE SESSION To discuss strategy with respect to interests in real estate LeLacheur 8:00 Reading Housing Authority - point meeting to discuss long -term Affordable Housing Strategy and possibly to consider near term opportunities Berman 8:30 EXECUTIVE SESSION To discuss strategy with respect to collective bargaining LeLacheur 9:45 June 19, 2018 Tuesday Office Hour Barry Berman 6:30 EXECUTIVE SESSION To discuss strategy with respect to collective bargaining (if needed) LeLacheur 6:30 Regular Open Session begins Berman 7:00 Mandarin Reading proclamation LeLacheur 7:15 HEARING Approve FY19 Classification Plan LeLacheur 7:20 Pesticides - joint meeting with Board of Health Berman 7:30 Climate Advisory Committee update Zeek 8:00 Appoint Boards & Committees VASC 8:30 Board Reorganization LeLacheur 9:30 July 10, 2018 Tuesday Office Hour John Halsey 6:30 Discuss Water Tank/Cell Tower Percival 7:30 Town Manager Goals - Final FY18 update LeLacheur Discuss SB Policy Article #2 - Volunteers, Boards and Committees (also section 1.5) Board July 31, 2018 Tuesday Town Manager Goals - FY19 Board Town Manager Evaluation process Board August 21, 2018 Tuesday; Office Hour 1 512412018 1 1 Responsibility I Start time Office Hour Office Hour Preview Warrant for November Town Meeting ILeLacheur Close Warrant for November Town Meeting (LeLacheur Review Senior Tax Relief Santaniello Preview Tax Classification Santaniello Board of HEARING Tax Classification Assessors Office Hour November 15,2018 Subsequent Town Meeting "I Thursday November 19, 2018 Subsequent Town Meeting II Monday November 26, 2018 Subsequent Town Meeting III Monday November 29, 2018 Subsequent Town Meeting IV Thursday 2018 DRAFT - SELECT BOARD AGENDAS 2018 512412018 Responsibility Start time Future Agendas HEARING Approve BOS Policies: Article 2 Volunteers, Boards and Committees Board HEARING Review & adopt revised Personnel Policies Perkins Oct ' 18 Legislative Update LeLacheur Discuss Downtown Parking Segalla Discuss Memorial Park Town Counsel Discuss Liquor License policy LeLacheur Discuss Oakland Road land public process LeLacheur North Reading MWRA update North Reading Recurring Items Close Warrant: Nov ' 18 TM by 9/25/18 Close Warrant: Apr'19 TM by 3/5/19 Review BOS /TM Goals Dec & June Semi -ann Appointments of Boards & Committees June Annual HEARING Approve Classification & Compensation June Annual HEARING Tax Classification October Annual HEARING Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly Economic Development Director Semi -ann RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees Annual Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, May 16, 2018 8:00 AM To: Saunders, Caitlin Subject: FW: POST Agreement Attachments: IMA- Reading - Wakefield POST Academy Redline 04 -27 -18 (2).docx Email & attached both for next SB packet Hobert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townrnanaaer(@ci.readina.ma.us (P) 781 -942 -9043, (F) 781 -942 -9037 !1 w readingma.gov Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Doherty, John [ma ilto:John.Doherty reading. k12. ma. us] Sent: Wednesday, May 16, 2018 7:26 AM To: LeLacheur, Bob Cc: Dowd, Gail Subject: POST Agreement Good Morning, Bob, I hope all is going well. Attached, please find a redline copy of the Intermunicipal POST Agreement between Wakefield and Reading. In discussions with the Wakefield Superintendent of Schools, Kim Smith, the Wakefield Town Manager has given his approval on this draft. Carolyn Wilson, Gail, and I will be presenting this to the School Committee on Monday night for their approval and then we will be presenting this to the BOS meeting on June 5th for their approval. If you have any questions, please do not hesitate to contact Gail or I. Thanks and have a great day! John F. Doherty, N.D. Superintendent Reading Public Schools 781 - 944 -5800 John.doherty@reading.k12.ma.us Inter - Municipal Agreement Between Town of Reading and Town of Wakefield This Inter - Municipal Agreement ( "Agreement ") is made this 34A— day of Augus t , 20185 pursuant to the provisions of Massachusetts General Laws Chapter 40, Section 4A, and every other power they may have, by and between the Town of Reading, a municipal corporation with an address of 16 Lowell Street, Reading, MA 01867 (hereinafter referred to as "Reading "), acting by and through its Board of Selectmen, and the Town of Wakefield, a municipal corporation with an address of 1 Lafayette Street, Wakefield, MA 01880 (hereinafter referred to as "Wakefield "), acting by and through its Board of Selectmen. RECITALS Whereas, Wakefield and Reading (hereinafter collectively referred to as the "Towns ") desire to achieve economies by sharing the services of a Purposeful Opportunities for Successful Transition Program (the "POST Program "), to be carried out by the Reading and Wakefield School Committees (hereinafter referred to as the "Reading Public Schools" and "Wakefield Public Schools ", respectively) in accordance with the terms of this Agreement; and Whereas, pursuant to G.L. c. 40, §4A, this Agreement has been approved by the Boards of Selectmen of Reading and Wakefield on the recommendations of the School Committees of the Reading and Wakefield; Now, therefore, in consideration of the premises set forth above, and the mutual promises set forth below, and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the undersigned hereby agree as follows: Purpose of the POST Program. The POST Program is a collaborative post- secondary special education program for students 18 -22 years of age, housed in downtown the Town of Wakefield, that provides experiential and educational opportunities in the areas of daily living, employment, community inclusion, recreation, leisure and real world academic skills in order to promote successful transition to adulthood. The main goal for the program is for young adults to gain the necessary skills to become confident, independent, and integrated members in the Wakefield and Reading communities. 2. POST Program Staff. The Wakefield Public Schools shall appoint and employ all POST Program Staff, provided however, that, all employment- related decisions shall be made after consultation with Reading. POST Program Staff shall consist of the following: two (2) Special Education Teachers / Educators four (4) Job Coach / 1' Instructional Support Persons; and a portion of Wakefield's Special Education Coordinator (collectively the "POST Program Staff'). Staffing levels are subject to change based upon enrollment and individual student needs. The Wakefield Public Schools shall be responsible for the salaries paid and all employment- related benefits granted to the POST Program Staff. Without limiting the generality of the foregoing, the Wakefield Public Schools shall be responsible for any medical or other insurance, retirement contributions, workers' compensation coverage, unemployment benefits, and other leave to which the POST Program Staff may be entitled by law or by contract. See appendix n of this agreement f . the .soli~,,;.,.,,.., estimates of eosts dkeetly related to the POST n ,,.,,lemy Progra The Wakefield Public Schools (with approval from Reading Public Schools) shall be responsible for payment of contracted service costs, supply costs, utility cost, vehicle lease payments, vehicle and grounds maintenance costs, and other program related costs (including but not limited to vehicle insurance, maintenance, fuel and registration). 3. Enrollment. a. Enrollment from Wakefield and Reading. Enrollment of Wakefield and Reading students in the POST Program shall be based on needs, as designated in a student's Individualized Education Plan. The Towns anticipate and recognize that enrollment will fluctuate each year. b. Enrollment from other communities outside of Wakefield and Reading. The POST Program may from time to time allow other communities to pay tuition to enroll students (based upon enrollment openings) in the POST Program. Any tuition collected will be paid to Wakefield Public Schools and deposited into a Revolving Account. Tuition amounts will be set based on agreed amounts by Wakefield and Reading Superintendents for needed services for each student. See Section 4 below, for terms of distributing tuition amounts to Reading and Wakefield. 4. Calculation of cost share for the term of this Agreement. For the period thr-oug jw_ 30, 2016 Reading's share of the eests will be eapped 4 $150,000. in futur years, all tuition fiands reeeived ffem other eammunities will be dedueted from the (ineluding but not limited to salaries and all benefits for POST Program Staff and all other program related oests deser;b ed in Sootion 7 above) will be spar,_„ l in aeeerdanee with Appendix A. Reading will make estimated payments on Deeember M.,reh t and on or before ,..,e 30 of each year throughout the Term, Cost share calculations will occur on 9/30 (for 7/1 - 9/30 period), 12/31 (for 10 /1 - 12/31 period), 3/31 (for 1/1 - 3/31 period) and 6/30 (for 4/1 - 6/30 period). Ratio of total students will be used to calculate percentage of cost share. A student attending for 1 or more days during the period/cycle would be included in the count. Example of cost share proposal, if the period 7/1 - 9/30 had 5 WPS and 4 RPS students, the cost share would be 55.6% Wakefield (5/9) and 44.4% Reading (4/9 ) for the period referenced. At no nI$ time (period / cycle) should either District be responsible for more than 70% or less than 30% of the total cost share - for example - if ratios were 8 WPS and 3 RPS the structure would be 72.7 % and 27.3% respectively - however, seeing as the minimum / maximum is in effect, the actual cost share would be 70% WPS and 30% RPS. Quarter) big amounts will not be recalculated based on other quarters - for example, if the 70/30 rule was in effect for one period, it would not play into any other period unless that period also qualified for 70/30 rule. Payments will be due on 10115 (for 7/1 - 9/30 period), 1115 (for 10 /1 - 12/31 period), 4/15 (for 1/1 - 3/31 period) and 6/25 (for 4/1 - 6/30 period). When students from communities other than Reading or Wakefield attend the POST academy as identified in Section 3B, the same cost share formulas will be utilized divide up the offset. For example, based on the ratio example in Section 4, if Town X tuitions in 1 student for $45,000 then 55.6% of that $45,000 would be credited to Wakefield costs and 44.4% to Reading costs., In the event that Reading's or Wakefield's enrollment at POST Academy during a� specific quarter is zero students, the cost share listed above will no longer be in effect and that district will be responsible 10% of the program costs for that ep riod. Related Direct Services for individual students will be scheduled, provided and paid for by the student's home district. Thcsc costs will not be included in and share calculation. Examples of Direct Services may include, but are not limited to Occupational / Physical Therapy, Speech & Language, Reading, Counseling and BCBA Services. 4. The districts agree to meet quarterly for the purpose of financial and programmatic review / planning. Meeting may be held in person, via conference call or via electronic mail.. 5. Program location and renovatiensmaintenance /repairs. The prepOSOd location of the POST Program is 5 Oak Street, Wakefield, MA. The Reading Publie School° , ill *de an edueational spaee for this program starting on September 1, 2015 until been eempleted at the permanent location in Wakefield (estim4ed to be Tanuai" ' 2044. Ongoing repairs and needs specifically related to the program shall be shared (based on the cost share formula set forth in Section 4 of this agreement). 6. School year / work time. The POST Program will follow the calendar of the Wakefield Public Schools — including, but not limited to the start date, end date, professional development day(s) and early releases. All work hours will be as listed in the Wakefield Education Association Unit A and Unit C Collective Bargaining Agreements ( "CBA "). Employees will work 184 days as contracted in the CBA. The POST Program will be closed for weather related purposes based solely on the decision of the Superintendent of the Wakefield Public Schools. 7. Performance Evaluation. The Wakefield Public Schools will follow all laws, regulations, and collective bargaining agreements for their employees in the POST Formatted: Font: Bold Formatted: No bullets or numbering — Formatted: Indent: Left: 0.75', No bullets or I numbering Formatted: Font: Not Bold 0 program regarding the educator evaluation process, bullying and harassment, and employee performance. In addition, the Wakefield Public Schools will consult with the Reading Superintendent of Schools or designee regarding the hiring, evaluation, and supervision of employees of the POST program. In addition, any employee issues brought forth by the Reading Public Schools will be thoroughly investigated in a timely manner. a. Evaluations for Educators (Unit A Personnel) will be conducted in accordance with the Collective Bargaining Agreement between the Wakefield School Committee and the Wakefield Education Association with input as appropriate from Reading Public Schools Administration. b. Evaluations for Instructional Support Personnel (Unit C Personnel) will be conducted in accordance with the Collective Bargaining Agreement between the Wakefield School Committee and the Wakefield Instructional Support Personnel Association with input as appropriate from Reading Public Schools Administration. 8. Term. The term of this Agreement (the "Term) shall initially be for a period of three (3) years commencing on September 1, 2018-5 and ending on June 30, 20211 -8, unless earlier terminated in accordance with this Agreement. 9. Termination. This Agreement may be terminated at any time by agreement of the Towns and will terminate sixty (60) days after either Town gives written notice to the other of such Town's desire to terminate this Agreement. No such termination shall affect any obligation of indemnification that may have arisen hereunder prior to such termination. The Towns shall equitably adjust any payments made or due relating to the unexpired portion of the Term following such termination, including without limitation any payment made by the Wakefield Public Schools under Section 2, above. 10. Financial Safeguards. Wakefield shall maintain separate, accurate and comprehensive records of all services performed for each of the Towns hereto, and all contributions received from Reading. Wakefield shall arrange for the performance of annual audits of such records. Wakefield shall ensure that all officers or staff responsible for carrying out the terms and conditions of this Agreement shall give appropriate performance bonds. Wakefield shall provide the Towns with quarterly expenditure and revenue reports and any other information reasonably requested by Reading to present a complete picture of the financial condition of the POST Program. Wakefield shall also provide Reading with an annual audit of the POST Program as soon as practicable following the expiration of the academic year. The Towns shall share equally in the cost of such audit and all other financial reporting. 11. Assignment. Neither Town shall assign or transfer any of its rights or interests in or to this Agreement, or delegate any of its obligations hereunder, without the prior written consent of the other. 0 12. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal, or unenforceable, or if any such term is so held when applied to any particular circumstance, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, or affect the application of such provision to any other circumstances, and this Agreement shall be construed and enforced as if such invalid, illegal, or unenforceable provision were not contained herein. 13. Waiver. The obligations and conditions set forth in this Agreement may be waived only by a writing signed by the Town waiving such obligation or condition. Forbearance or indulgence by a Town shall not be construed as a waiver, nor limit the remedies that would otherwise be available to that party under this Agreement or applicable law. No waiver of any breach or default shall constitute or be deemed evidence of a waiver of any other breach or default. 14. Amendment. This Agreement may be amended only by a writing signed by the Boards of Selectmen of both Towns, duly authorized thereunto. 15. Governing Law. This Agreement shall be governed by and construed in accordance with the substantive law of the Commonwealth of Massachusetts. 16. Heading. The paragraph headings herein are for convenience only, are no part of this Agreement and shall not affect the construction of the terms of this Agreement. 17. Notices. Any notice permitted or required hereunder to be given or served on either Town by the other shall be in writing signed in the name of or on behalf of the other Town giving or serving the same. Notice shall be deemed to have been received at the time of actual receipt of any hand delivery or three (3) business days after the date of any properly addressed notice sent by mail as set forth below. A. To the Town of Reading. Any notice to Reading shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to the Town Manager and the Superintendent of the Reading Public Schools. B. To the Town of Wakefield. Any notice to Wakefield shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to the Town Administrator and the Superintendent of the Wakefield Public Schools. 18. Complete Agreement. This Agreement constitutes the entire agreement between the Towns concerning the subject matter hereof, superseding all prior agreements and understandings. There are no other agreements or understandings between the Towns concerning the subject matter hereof. IN WITNESS WHEREOF, the parties have set their hands and seals as of the first date set forth above. &E, TOWN OF READING BROARI-D OF SELECTNBOARD cAWakefieldUMA- Reading -POST Program -Final <-- --- Formatted: Indent: Left: 0" "- ------ Formatted: No Spacing The Reading Post 1 365 days to 375 years! u 1 6 h oil 6 O 6 d 0 O 6 c _ 5 1644 201.9 READING,MASSACHUSEz S Planning for the town's upcoming 375th anniversary celebration is moving into high gear. After months of soliciting ideas, the celebration steering committee has planned for a schedule of events which will begin May 31, 2019, and concludes nine days later. With exactly one year to go, an open meeting is scheduled for Thursday, May 31 of this year. The purpose is to make the plans public and to invite townspeople to get involved with specific aspects. At the meeting, we will ask the public to sign up for those events that may be of particular interest. Page 2 of 7 School Co ittee gets Special E ucation Update (http: / /th readingpost.c om/2018/0 23 /school- committee-g ts- special- educatio CCP –Join for a Dough Rai$ r!! (http: / /ther dingpost.c om/2018/ 5 /22 /ccp -join- us- for -a -d ugh - raier /) Erin Calvo Bacci enters the State S nate Race for the Fifth iddlesex District (http: / /therea ingpost.c om/2018/05 2 /erin- state -se The meeting is scheduled for Thursday, May 31 st, at 7 pm at - the- fifth- RCTV (http: / /thereadingpost.com /tag /rcty /) Studios, 557 Ma district /) St. If you are unable to attend, but would like to participate, nters -the- race-for- lesex- please email us at info ,reading375.com Samantha' Harvest (mai Ito: info6a7 read ing375.com). We look forward to seeing you Announce Annual there! Reading 375 Steering Committee Alan Foulds Philip Rushworth Laura Gemme Catie Robertson Anna Foulds Amanda Foulds http: / /thereadingpost. com /2018/05/11 /3 65- days -to -3 75- years/ Road Na e on June 10 (http: / /th readingpost.c om /201 05 /22 /samant has -harve t- announce annual - road -race on- june -10/) Beating/ Cancer – Getting "Closer by the Mile" (http: /thereadingp ost.com /2 18/05/22/bea 5/24/2018 LeLacheur, Bob From: Alan Foulds <alanfouldsmoderator @gmail.com> Sent: Wednesday, May 23, 2018 10:36 AM To: LeLacheur, Bob Subject: Re: 375th hi Bob, Do you mean May 29th? I passed this info on to our chair, Phil Rushworth, and I thought he responded. If �ei en the answer is yes. e would like to give an update and, while we're there, we have a request c ing our "Night Before the 4th" movie that we hope to show at Memorial Park this July 3rd. We have the field nd sound permits, but the PD informed us that we need to shut down operations by 10 p.m. The problem is that because of the lateness of sundown we can't quite start the movie on time to finish by ten. We are hoping for a waiver (for about 15 to 20 minutes). We have polled several neighbors who do not seem to have a problem with it sity the night before a holiday. Alan On Wed, May 23, .2018 at 10:16 AM, LeLacheur, Bob <blelacheur a,ci.reading.ma.us> wrote: Hi Alan - I'm out if the office but believe I previously asked if giving an update at the 5/30 SB meeting around 7:15pm was convenient for the group? I know Laura is away but back by then and should be available. No worries if this doesn't work, we'll schedule another time. We do need to post an agenda ob Thursday and if I don't hear back say by noon we'll omit this update for next week. Thanks, Bob Sent from my iPhone Laws CHAPTER 140 of Acts of 2.001 rage 1 01:1. *;Orint ......... ... ....... CHAPTER 140.AN.,AIOT AUTHORIZING: THE T*QVVN 0,FVEAt)lNQ TO IH.5TA5 ISFI AN RDABLF HOUSING : YkUST F-VNO. (see House. No. 42855 Approved by the Acting Go.vernar, nber 21, 2001 'Zt3yirt And I)v the ac of th e pe,iE e.nacted by the Senate c!"d HOUSP 0 �'OJ�S f nn r ' rp The town of Reading may estabrisfi:a separate fund to be known: as the Affordable Hou5lng. Trust Fund for tile purpose of creating or preserving affordable housing by the to of Rebdibg, the Reading Housing Authdrity, or 6 housing trUqt, cbrnmunity develop created dO the :laws:of:the corriplion�Nealth for tile purpose of I . Ment corporation. or 81crillar entity " un creating, maintaining or operating affordable housing. e penOitures frO.M.the, fundsh.0 ll be used for low or M deral6 Ifcone, housing:as de' f had in section 20 of chapter r 40B of the General Laws. The funds may specifically be used to: (a) purchase arid Improve land.; (b) purchase dwelling units; ('c ) develop neW or mbabjlltate' existing dwell1r1q, units for ,purchase br rerltrM by low and moderate income housing purchasers or tenants; and (0) preserve -existing subsidized ho nt of housing, usingginventor �0. njalr)tain -bylhe�lepartme. and community y �cks. develoPtnent pursuant to said chapter 406. -. Expenditures:shalf. follow an, alio.cationplan submitted' by the � board l of seloctmen:annuafly to town, meeting at the an . nual town rrieeting,:arld approved by town meeting. The allocation plan.may be amended by town meetihg.at any e advice bfthe�Readjng H u�'rig.Authbrity, the Wecial town meeting, The board b -trnen may reqiu est, th f sel"ec corilrntjnjty pl'ann[rig and dqv 0 prilent:comrr�j�siopj �Ejhdothqrs ljj�.�p 0 veloiji.hg any allo.cqUon plan, The allocation plan shall be a general. plan of how :funds from the fund will: be expended: over thenext fiscal yeari and a report. on. how funds'were spent during the previous fiscal. year. All expenditures from the fund, 'Including funds for capital iPUrChases of;Iand' or buildings, shall be in accordance with Vote memberships of theboarcl of seler-LMen and t1je- affocatiori pian':Ind approved by al Majority of:tIle, full roilib.filed the Reading Housijiq Authority, chapter 4413 or tile also .be tj;16 r-6005:1tory The fund: May a of any allocation for Onrd.ablo hbusping purposes made under General LaG,6j if the town votes. to accept:sections.3 to 7, inclusive of said chapter 440: -the town tre-D.Surer:shall. be the custodian of the fund and shall invest the funds in the manner authorized by 'Sectibris 5' e, or procce.ds. received fror the investment of foods 5, 55A and I B of chapter 44 of tii:p ��ppO.rai Laws: .Any Any Infront. shall- be credited to and become part of the fund_ Approved November 21; 2001. jl s Onlaws' ds/20011( aptej1 40/mint 4114/201 TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: 2/7/12 Re: Town of Reading- Affordable Housing Trust Fund (AHTF) As part of the discussion about the AHTF prior to the 2011 Annual Town Meeting, there was considerable discussion about the "allocation plan" to be established annually by the Board of Selectmen. The allocation plan as presented last year is adequate for that purpose again this year. The Board of Selectmen asked last year that we establish more specific guidelines for use of the AHTF, and develop an application form and procedures. Since that time I have been doing some research on Affordable Housing Trust Funds, and I am attaching some pertinent materials to this memo. What I have found in my research is that the following issues need to be addressed in order to move this process forward: Source of Revenue to the AHTF Most successful Affordable housing Trust Funds have a sustainable dedicated source of revenue, most often not related to the tax levy. In Massachusetts these include: o Development mitigation payments, usually for commercial development o Community Preservation Act income An additional source could be a portion of 40R payments tot the community, especially if there are multiple projects that will span some period of time. In Reading, the AHTF balances are: Initial Balance 1 -1 -11 $ 458,000 Payment to Oaktree -$299,000 Current balance $ 258,000 Additional sources of funds might be: Repayment by Oaktree up to $ 200,000 Transfer from 40R up to 200,000 Maximum balance $ 658,000 The Town has not adopted the Community Preservation Act, and this is therefore an unlikely source of ongoing revenues. • Page 1 There is unlikely to be any new large scale commercial development in Reading and therefore mitigation payments are unlikely to be an additional source of funding. To the extent that there is new commercial development in Downtown, it is expected that these will be done under Chapter 40R and that the affordable housing component of this development will have already been met. Dedicating a portion of 40R payments to the AHTF may generate some additional funding, but certainly not a sustainable stream of reliable funding. Possible Uses of AHTF The source of funding available to the AHTF will provide some guidance on how the AHTF is to be spent. Common uses of AHTF include: o Grants to developers of affordable housing — developers could be the Local Housing Authority, other non - profit housing providers such as Peter Sanborn Place or Habitat for Humanity, limited dividend corporations or partnerships, or under some circumstances for profit developers o Loans to developers of affordable housing o "Buying down" the price of owner occupied housing units in exchange for affordable housing restrictions. o Rehabilitation grant or loans for existing housing with requirements that all or a portion of units be maintained as affordable. o Rental subsidies, similar to Section 8 where payments are made to property owners to subsidize rents between market rate and "affordable rents • Renter assistance with security deposits • Assistance to first time homebuyers with down payments and /or closing costs • Funding the local share of a regional collaborative to monitor and preserve existing affordable housing units (especially expiring use properties). Conclusions When the AHTF was established, primarily from developer payments arranged by CPDC, the general intent was to address projects, not rental subsidies and home owner opportunities. This general intent is probably still valid due to : o The cost and effort of administration of some of the other options is beyond the Town's staff ability to manage, and to hire outside assistance could be expensive and would erode the principal on the AHTF, and reduce the amount of funds available to actually provide affordable housing. o Because there is no established recurring revenue stream, efforts shuch as rental assistance are not sustainable,a nd the AHTF efforts are better put towards one time efforts which will produce affordable housing units. Attachments: o Chapter 140 of the Acts of 2001, establishing an Affordable housing Trust Fund o Affordable housing Trust Funds — FannieMae, November 2001 o Affordable housing Trust Fund — MassHousing web site o Cambridge Affordable housing Trust — Cambridge MA web site o Affordable Housing Trust Fund — Somerville MA web site o Affordable housing Trust Fund — Salem MA web site Pa Robert P. Mitchell FAICP 151 Tremont Street Suite 23A Boston MA 02111 Mitchell FAICPAg mail. com February 4, 2013 Mr. Peter I. Heckenbleikner, Town Manager Ms Jean Delios, Community Services Director/Town Planner Town of Reading 16 Lowell Street Reading MA 01867 Dear Mr. Heckenbleikner & Ms Delios: Enclosed is a Report to the Town of Reading on Affordable Housing Trust Funds. This Report examines the current Reading Affordable Housing Trust and the special act that created the Trust. The Report provides information on the state legislation passed subsequent to the Reading special act as well as the potential roles of trusts and their funding sources. The Report also presents a number of questions that should be considered as Reading decides how best to organize its trust as well as some options for that organization. In addition it makes a number of recommendations related to Reading's trust and its structure and activities. Finally the Appendices include the state statute on affordable housing trusts and some examples of town meeting warrant language as well as a Declaration of Trust from communities that have adopted trusts under that state statute. If you have any questions or would like further elaboration of any part of this report, I would be pleased to provide additional information. I am available to meet with you at your convenience for any further discussion of the Report. Sincerely Robert P. Mitchell FAICP 2 Table of Contents Introduction....................................................................... ............................... 4 Background....................................................................... ............................... 4 Reading Housing Trust Fund ............................................... ............................... 5 Questions for Consideration ................................................ ............................... 5 Affordable Housing Trust Fund Options ................................ ............................... 6 Recommendations .............................................................. ............................... 7 MGLc. 44 § 55C .................................................................. ............................... 8 Comparing Reading Trust to MGL c. 44 § 55C trust ................. ............................... 9 Trust Powers & Use of Funds ............................................... ............................... 9 FundingSources ................................................................ ............................... 10 TrustActivities ................................................................... ............................... 11 Appendix A — MGL c. 44 § 55C statute ................................... ............................... 12 Appendix B — Town of Sudbury Declaration of Trust ............... ............................... 17 Appendix C — Town of Marblehead Town Meeting Warrant language ........................ 23 KI no This is a Report on affordable housing trust funds (AHTF). It reviews the current situation of the Reading AHTF and issues related to its structure and activities. The report presents a number of questions that Reading should consider as it analyzes what actions to take relative to the Trust. It also presents a series of options for consideration by the town in deciding how to move forward with a Trust. Subsequent to Reading adopting a special act to create the Trust in 2001, the state adopted legislation (MGL c. 44 § 55C) that allows for the creation of trusts by all cities and towns. That legislation gave broad powers and directions to local trusts adopted under this section of state law. As a result many communities, including communities with previous special acts, have adopted new trusts. The Report compares the existing Reading trust to the provisions of the state legislation. The Report also presents a series of options for Reading's consideration related to the future of the Trust's organization and actions. Information on possible revenue sources and potential uses of trust funds is offered. Based on the information provided, a number of recommendations are made for Reading's consideration. The Appendices include the language from MGL c. 44 § 55C as well as examples of town meeting warrant articles and declaration of trust documents from communities that adopted an AHTF under that chapter of state law. Background i Housing trust funds are established to receive funding without reliance on annual budget allocations in order to support the proactive preservation and production of affordable housing. Likewise trust funds can provide resources to monitor the future compliance of affordable housing over a restricted period of affordability. In 2001 the Reading Town Meeting passed a warrant article which authorized the Selectmen to petition the Massachusetts General Court to establish an Affordable Housing Trust Fund for creation and preservation of affordable housing. The State legislature approved the special legislation. The Board of Selectmen act as the Trustees of the Trust. 4 imp In 2005 the Governor signed into law M.G.L. Chapter 44 Section 55C enabling cities and towns to create a Municipal Affordable Housing Trust Fund without a special act of the legislature. Since then more than 90 communities have ratified by local vote the creation of an AHTF. The enabling legislation under M.G.L. Chapter 44, Section 55C allows communities to establish Trusts that provide a comprehensive capacity to preserve, create, and monitor affordable housing. Cities and towns that formed Trusts of their own design prior to this legislation have encountered complications and limits absent under the broader abilities in the state statute. Such complications are in fact the reason the legislature passed its new law. The following list outlines some issues that have been identified related to the Affordable Housing Trust Fund (AHTF) operating in Reading: ➢ The current AHTF requires that the Trust (Board of Selectmen) submit an allocation plan to town meeting each year. That allocation plan must indicate how funds from the Trust will be expended over the next year and how the funds were actually expended over the past year. ➢ Town meeting must vote to approve the allocation plan. The plan can only be amended by town meeting. The requirement that town meeting must approve expenditures restricts the ability of the Trust to act quickly in a situation where such action could result in the preservation and /or creation of affordable housing. ➢ The AHTF requires a majority vote of the full combined membership of both the Board of Selectmen and the Housing Authority for any expenditure. Under MGL Chapter 44 §55C, only a majority vote of the AHTF Trustees is required for expenditures, a less cumbersome process. ➢ The current Trust is not in conformity with state statute and does not provide both the broad powers of the statute and the explicit actions that the Trust may take which are also listed in the statute. This situation may present complications for the use of the Reading AHTF in certain circumstances. ➢ The current Trust has no provisions for identifying who the trustees are, how they are appointed, the terms of office or similar requirements. Questions for Consideration In the process of analyzing the potential options for Reading to consider, there some questions that the answers to would assist the town in deciding its course of action. Questions to ponder include: ➢ Is any trust, or the currently structured Trust, an effective tool for addressing affordable housing issues? Should there be a Reading trust? 9 1 ➢ If a trust should be a part of Reading's actions regarding affordable housing, is the current special act structure outdated? Should Reading adopt a new trust under MGL c.44 §55C to provide more flexibility as well as additional powers and an expanded legal framework? ➢ What type of trust best suits Reading? a) a relatively passive one that awaits opportunities for funding and projects to aid; b) a funding body that seeks both revenues and identifies specific funding programs for which it solicits applications /proposals; c) an active initiator of actions to identify and solicit funding sources as well as one that initiates projects and proposals; d) a trust that concentrates only on assisting the production and preservation of affordable units, rather than on non - capital oriented programs. ➢ Prior to adopting specific guidelines and applications forms for use of trust money, the town must decide from a policy perspective what the specific uses are for which someone could request money. What are the priorities of the town in this matter? ➢ Without some regular or semi - regular revenue sources, it would be difficult to have any long term programs. However, would Reading consider some short term programs, such as a 2 -3 year availability of funds for home buying assistance, as an example? ➢ What staffing resources can be used to assist a trust in accomplishing its mission? How should the "administrative money" be best used for Trust purposes? ➢ Does the potential creation of a regional housing resource collaborator, currently being studied by Reading and surrounding communities, shape the discussion of what type of trust Reading should have? ➢ With Reading about to adopt a Housing Production Plan, what specific tasks, if any, should the trust have responsibility for in carrying out the strategies identified in that Plan? ➢ Given all of the provisions of MGL c. 44 §55C and the fact that the existing Reading special act trust does not include most of those provisions, would it be prudent to have a legal review of the Reading structure? There are numerous options for how Reading could proceed in deciding what, if any, changes should be made to the current structure and activity of the AHTF. Possible options include: ➢ Status quo: Keep the existing special act structure and activities. Await opportunities to either receive funding from unknown sources or to use the existing assets in support of specific requests for project aid. Continue to file a generic allocation plan each year with town meeting ➢ Status quo modified: Retain the existing special act structure but develop a detailed plan of action to both actively seek funding sources and to identify what specific purposes for which the trust finds could be used. Actively recruit organizations, developers etc., 6 depending on the actions identified, to apply in a defined application process for the money that will be offered in a particular year. ➢ Rescind the Reading Trust: Decide that this mechanism to support affordable housing in Reading is not the most effective tool to use. Request that town meeting rescind the Trust. The funds currently assigned to the Trust would have to be allocated in a manner that supports the original purposes of those funds. ➢ Adopt MGL C. 44 UK: Request that Town Meeting adopt a new Trust structure and organization based on the provisions of this section of state law. Use this process to identify the specific purposes for this new Reading AHTF, the responsibilities it would be assigned and the organizational structure, including trustees and staff support, of the new Trust. The town would file a Declaration of Trust with the Registry of Deeds as required by the legislation. At a minimum this would preclude the need to submit an allocation plan to town meeting every year. Based on the information collected and analyzed, discussions with Reading staff, interviews with officials from other towns that have AHTFs and literature review, the following recommendations are made for the town's consideration: ➢ The town should adopt a new AHTF under MGL c. 44 § 55C. A new Trust under this legislation addresses some. of the on -going issues that Reading has identified with its existing special act. It also provides a broad array of powers that the town can chose from while specifically identifying procedures that should be adhered to by the trustees. The required Declaration of Trust would ensure that Reading's structure had specific information as to who the trustees are, what powers they have, their terms of office, how they are appointed, how they operate etc. (most of this information is not currently included in Reading's special act.) ➢ The town should identify specifically what the role of the Trust is to be going forward. How active should it be? What specific tasks should it take on? A one to five year work plan /plan of action should be developed. ➢ The town should consider the results of the on -going study for a regional housing coordinator. If that position is created, then Reading should decide how best to use that resource to assist the Trustees in identifying their work plan as well as implementing recommendations from that work plan. ➢ The town should identify where it wants to focus trust resources — on project related proposals or for other activities, such as home buyer assistance or housing rehabilitation, for example. Given the lack of regular revenue sources, it may be practical to retain the assets for the opportunity to preserve and /or create new affordable units as being the most effective use of those assets. ➢ Given the limited resources in the Trust, the town should actively seek out partners with which to combine forces in the preservation and /or production of units, or the establishment of affordable housing restrictions on units where that opportunity arises. 7 ➢ The new Housing Production Plan should be used to inform the Trust in developing a work plan and prioritizing actions to be taken by the Trust. In 2005, the Legislature adopted and the Governor Patrick signed, the "Municipal Housing Trust Fund" act which provided that cities and towns in the Commonwealth could adopt local affordable housing trusts. Prior to that date, a number of communities, including Reading, had requested and received approval of a special act from the State legislature to allow the creation of local affordable housing trusts. Some important provisions of the Act include: ➢ It allows communities to collect funds for housing purposes ➢ It allows those funds to be segregated from the general budget into an affordable housing trust fund ➢ It allows communities to use those funds without going back to town meeting for approval ➢ It enables communities to own and manage real estate, not just receive and disburse funds This Act simplified the process of establishing such trust funds and provides guidelines on what local trusts can do. It contains some minimum requirements which must be satisfied. However, it does allow towns to vary some of its provisions. Thos provisions include: ➢ Trustees: The Act requires a minimum of five (5) trustees. The town has the option to increase the number of trustees. The town can also decide what the quorum should be (majority of the membership; majority of those present at a meeting etc.) ➢ Composition: The Act states that the trustees shall be appointed and confirmed by the Board of Selectmen and that one of the trustees must be a member of the Board of selectmen. While some towns do not spell out who should be on the trustees, other towns have designated seats for additional Board of Selectmen, planning board members, housing authority members or other designated groups and /or at -large seats. ➢ Powers: The powers in the Act are quite broad. Those powers can be modified or limited. Some communities adopt the powers of the Act without changes while others have imposed limits on the amount of money borrowed, or the selling of real estate without the approval of the Board of Selectmen and /or town meeting. Other towns have required a super majority vote (2/3) of the trustees for certain actions (such as sale, lease, or purchase of property). If a town adopts the provisions of MGL c. 44§ 55C than it must also adopt a Declaration of Trust that includes the purposes of the trust; appointment, powers, meetings and tenure of the 0 ell � lc,\� trustees; the acts of the trustees; liability; amendments; accounts; duration of the trust; trust certificates; and other necessary elements of the bylaws for the trust. This Declaration of Trust must be recorded at the Registry of Deeds. Issue Reading AHTF MGL c. 44 §55C Term of office No reference 2 years Annual report to Town Required No requirement Meeting Annual allocation plan Required No requirement approved by town meeting Expenditures Requires majority vote of full Expenditures made by AHTF combined membership of board of trustees unless Board of Selectmen & modified by town Housing Authority Annual audit No reference Required Membership Not specified Minimum of 5 members, appointed & confirmed by Bd. of S. One member must be from Bd. of S. Town Manager as ex- officio or Not allowed Allowed can appoint designee Powers Limited to 4 powers specified Broad powers (16 powers in the special act listed) One of the reasons for the Legislature to adopt, and the Governor to sign, this legislation was to allow for flexibility as to how communities could use their revenues to further affordable housing goals. In addition to the powers listed below, a community may grant the trustees additional powers through the Declaration of Trust. The Act allows communities to take actions such as the following: ➢ To accept and receive real property, personal property or money by gift, grant, contribution, devise or transfer ➢ To purchase and retain real or personal property ➢ To sell, lease, exchange, transfer or convey any personal, mixed, or real property at public auction or by private contract and to make such contracts ➢ To execute, acknowledge and deliver deeds, assignments, transfers, pledges,, leases etc. for the purposes of the trust ➢ To employ advisors and agents 9 ➢ To pay compensation and expenses to advisors and agents ➢ To apportion receipts and charges between incomes and principal, to amortize premiums and to establish sinking funds for such purposes and to create reserves ➢ To participate in any reorganization, recapitalization, merger or similar transactions; to consent to any contract, lease, mortgage purchase or sale of property ➢ To borrow money ➢ To defend, release, settle or otherwise adjust claims against the trust ➢ To manage and improve real property ➢ To extend the time for payment of any obligation of the trust Revenues & Expenditure of Funds - It is important to note that moneys paid to the trust shall be paid directly into the trust and need not be appropriated or accepted and approved into the trust. Revenues paid into the trust become trust property and to be expended these funds need not be further appropriated. All moneys remaining in the trust at the end of any fiscal year remain trust property. Most, but not all, communities that have adopted trust funds have some type of dedicated revenue source(s) to carry out the purposes of the trust. However, a variety of both dedicated and one -time revenue sources have been used throughout the state. Examples of these sources include: ➢ Community Preservation Act — This is the most consistent source of dedicated funds used for housing trust funds. The trustees in those communities that have adopted CPA often make an annual request for some amount of those funds. ➢ Inclusionary Zoning — Municipalities that adopt inclusionary zoning often allow for the payment of cash in lieu of construction of affordable units. Those cash payments can be designated by the bylaw for payment into the affordable housing trust. In addition a few communities also allow for the donation of land to the trust in lieu of construction. ➢ Town allocation: In a number of cities and towns, there has been an allocation of funds from the general budget to the AHTF ➢ Negotiated payments — Communities have negotiated with developers of both residential and commercial developments for community benefit contributions. In some instances those contributions have been cash payments to the trust. Depending on the circumstances, it could also be the case that such donations consisted of land and /or existing dwelling units. ➢ 40R payments- Towns can use designated payments received from the state for the approval of 40R Smart Growth Districts in the community. ➢ Sale of tax title property — Municipalities can designate that the proceeds from the sale of tax title properties be placed in the trust fund. ➢ Special zoning incentive provisions — A number of communities have special provisions in their zoning bylaws that allow for a bonus in development in exchange for contributions to the trust fund. Examples include allowing an in -fill housing unit on an undersized lot; allowing for more than one house per lot; allowing for accessory units; or other similar provisions all in exchange for contributions to the trust fund. ➢ Cell tower payments — Communities have designated that some of the lease payments for cell towers on town property be designated for the trust fund. 10 S C'\� ➢ Resale of affordable units as market rate units —If an affordable unit is unable to be sold at the affordable rate, then the difference in proceeds between the affordable and market price is designated for the trust fund. ➢ Lottery /resale administration — The trust can act as a lottery /resale agent for affordable units and create revenue from developers willing to pay for this service. ➢ Private fund raising — Private fund raising campaigns have been proposed in some communities. There are undoubtedly other potential sources of revenue. If Reading decides that one course of action is to adopt a plan of action that increases the resources of its Trust, it should identify those potential revenue sources most likely to be viable in the town. Trust Activities Trusts are used for a wide variety of activities related to the preservation and/ creation of affordable housing and affordable housing opportunities. Examples of these activities include: ➢ Purchase of land ➢ Acquisition of town or other publicly owned land ➢ Acquisition of land through tax title actions ➢ Purchase of existing dwelling units to restrict for affordable housing use ➢ Purchase affordable housing restrictions on private housing units, including new developments ➢ Provide first time home buyer down payment /closing cost assistance (loans and /or grants) for low and moderate income individuals ➢ Provide financial assistance to low and moderate income renters (loans /grants for 1St /last month's rent and security deposit) ➢ Provide financing assistance to housing developers to write down the cost of some units or to provide additional affordable units. ➢ Provide rehab grants /loans to homeowners or property owners with a requirement that an affordable housing restriction be placed on the unit ➢ Provide foreclosure prevention assistance through short term loans ➢ Advocate for affordable housing actions, based on town's Master Plan or Housing Production Plan ➢ Administer affordable housing lotteries and affordable housing unit agreements for housing developers ➢ Fund a local share for a regional housing services staff person who would carry out a number of affordable housing activities (Note: Reading currently has a grant to study the creation of a regional housing coordinator with a number of surrounding communities.) 11 5��a APPENDIX A Massachusetts General Law Chapter 44 Section 55C Section 55C. (a) Notwithstanding section 53 or any other general or special law to the contrary, a city or town that accepts this section may establish a trust to be known as the Municipal Affordable Housing Trust Fund, in this section called the trust. The purpose of the trust is to provide for the creation and preservation of affordable housing in municipalities for the benefit of low and moderate income households. Acceptance shall be by majority vote of the municipal legislative body under section 4 of chapter 4. (b) There shall be a board of trustees, in this section called the board, which shall include no less than 5 trustees, including the chief executive officer, as defined by section 7 of chapter 4, of the city or town, but where the chief executive officer is a multi- member body, that body shall designate a minimum of 1 of its members to serve on the board. Trustees shall be appointed in a city by the mayor or by the city manager in a Plan D or Plan E municipality, subject in either case, to confirmation by the city council, and in a town by the board of selectmen, shall serve for a term not to exceed 2 years, and are designated as public agents for purposes of the constitution of the commonwealth. Nothing in this subsection shall prevent a board of selectmen from appointing the town manager or town administrator as a member or chair of the board, with or without the power to vote. (c) The powers of the board, all of which shall be carried on in furtherance of the purposes set forth in this act, shall include the following powers, but a city or town 12 ,ON may, by ordinance or by -law, omit or modify any of these powers and may grant to the board additional powers consistent with this section: (1) to accept and receive real property, personal property or money, by gift, grant, contribution, devise or transfer from any person, firm, corporation or other public or private entity, including but not limited to money, grants of funds or other property tendered to the trust in connection with any ordinance or by -law or any general or special law or any other source, including money from chapter 44113; (2) to purchase and retain real or personal property, including without restriction investments that yield a high rate of income or no income; (3) to sell, lease, exchange, transfer or convey any personal, mixed, or real property at public auction or by private contract for such consideration and on such terms as to credit or otherwise, and to make such contracts and enter into such undertaking relative to trust property as the board deems advisable notwithstanding the length of any such lease or contract; (4) to execute, acknowledge and deliver deeds, assignments, transfers, pledges, leases, covenants, contracts, promissory notes, releases and other instruments sealed or unsealed, necessary, proper or incident to any transaction in which the board engages for the accomplishment of the purposes of the trust; board deems necessary; 13 5��1D (6) to pay reasonable compensation and expenses to all advisors and agents and to apportion such compensation between income and principal as the board deems advisable; (7) to apportion receipts and charges between incomes and principal as the board deems advisable, to amortize premiums and establish sinking funds for such purpose, and to create reserves for depreciation depletion or otherwise; (8) to participate in any reorganization, recapitalization, merger or similar transactions; and to give proxies or powers of attorney with or without power of substitution to vote any securities or certificates of interest; and to consent to any contract, lease, mortgage, purchase or sale of property, by or between any corporation and any other corporation or person; (9) to deposit any security with any protective reorganization committee, and to delegate to such committee such powers and authority with relation thereto as the board may deem proper and to pay, out of trust property, such portion of expenses and compensation of such committee as the board may deem necessary and appropriate; (10) to carry property for accounting purposes other than acquisition date values; (11) to borrow money on such terms and conditions and from such sources as the board deems advisable, to mortgage and pledge trust assets as collateral; (12) to make distributions or divisions of principal in kind; (13) to comprise, attribute, defend, enforce, release, settle or otherwise adjust claims in favor or against the trust, including claims for taxes, and to accept any property, 14 either in total or partial satisfaction of any indebtedness or other obligation, and subject to the provisions of this act, to continue to hold the same for such period of time as the board may deem appropriate; (14) to manage or improve real property; and to abandon any property which the board determined not to be worth retaining; (15) to hold all or part of the trust property uninvested for such purposes and for such time as the board may deem appropriate; and (16) to extend the time for payment of any obligation to the trust. (d) Notwithstanding any general or special law to the contrary, all moneys paid to the trust in accordance with any zoning ordinance or by -law, exaction fee, or private contributions shall be paid directly into the trust and need not be appropriated or accepted and approved into the trust. General revenues appropriated into the trust become trust property and to be expended these funds need not be further appropriated. All moneys remaining in the trust at the end of any fiscal year, whether or not expended by the board within 1 year of the date they were appropriated into the trust, remain trust property. (e) The trust is a public employer and the members of the board are public employees for purposes of chapter 258. (f) The trust shall be deemed a municipal agency and the trustees special municipal employees, for purposes of chapter 268A. 15 1 (g) The trust is exempt from chapters 59 and 62, and from any other provisions concerning payment of taxes based upon or measured by property or income imposed by the commonwealth or any political subdivision thereof. (h) The books and records of the trust shall be audited annually by an independent auditor in accordance with accepted accounting practices. (i) The trust is a governmental body for purposes of sections 23A, 23B and 23C of chapter 39. (j) The trust is a board of the city or town for purposes of chapter 30B and section 15A of chapter 40; but agreements and conveyances between the trust and agencies, boards, commissions, authorities, departments and public instrumentalities of the city or town shall be exempt from said chapter 30B. 5c\'\ APPENDIX B Town of Sudbury Housing Trust THIS DECLARATION OF TRUST is executed as of the fifteenth (15th) day of February, 2007 by Lawrence W. O'Brien, member of the Board of Selectmen; Michael C. Fee, Chairman of the Planning Board; Amy Lepak, Chairman, Community Housing Committee; and Christopher Morely and Tara L. N. Reed, Co- Chairmen of the Community Preservation Committee, hereinafter called the Temporary Trustees, who shall serve in such capacity pursuant to the provisions of M.G.L. Chapter 44, s 55C until the permanent Trustees are appointed pursuant to Article IV hereunder. WHEREAS, The Town Meeting of Sudbury has authorized the establishment of a Housing Trust pursuant to the provisions of M.G.L. Chapter 44, s 55C; and WHEREAS, An Interim Trust was established on October 17, 2006 to provide an interim mechanism for collecting funds and paying for expenses in accordance with the purpose and intent of the enabling legislation pending the adoption of final Trust documents; and WHEREAS, It is the intention of the Trustees, to establish a comprehensive trust in accordance with the provisions of M.G.L. Chapter 44, s 55C authorizing the establishment of thereof; and WHEREAS, All monies received by the Interim Trust shall be transferred to this final Trust for all purposes relevant to the Trust and the entire Housing Trust Fund (the Fund) shall be considered available for the purposes of accomplishing the mission of providing for the preservation and creation of affordable housing in the Town of Sudbury for the benefit of low and moderate income households. THEREFORE, in consideration of the agreements contained in this Trust, and the requirements of M.G.L. Chapter 44, s 55C, the Trustees hereby acknowledge and agree for themselves and their successors in trust to hold the same, together with such other property and funds as may be added thereto, for the purposes hereof in trust for the benefit of all of the Inhabitants of the Town of Sudbury, in the manner and under the terms and conditions set forth herein. ARTICLE I TRUSTEES The Trustees shall be appointed in accordance with Article IV hereof to replace the Temporary Trustees established and appointed in the first paragraph of this document. ARTICLE II PURPOSE OF TRUST The purpose of the Trust shall be to provide for the preservation and creation of affordable housing in the Town of Sudbury for the benefit of low and moderate income households. ARTICLE III POWERS OF TRUSTEES The Trustees shall have the following powers which shall be carried out in accordance with and in furtherance of the provisions of M.G.L. Chapter 44, s 55C (Municipal Affordable Housing Trust Fund) as outlined below except that it shall have no ability to borrow money, or mortgage or pledge Trust assets, purchase, sell, lease, exchange, transfer or convey any interest in real property without prior approval of the Sudbury Board of Selectmen: 1) to accept, and receive real property, personal property or money, by gift, grant, contributions, devise, or transfer from any person, firm, corporation or other public 17 �o to entity or organization or tendered to the Trust in connection with provisions of any ordinance or by -law or any General Law or Special Act of the Commonwealth or any other source including money from M.G.L Chapter 44B (Community Preservation); 2) with Board of Selectmen approval from Trustee recommendation, to sell, lease, exchange, transfer or convey any personal, mixed, or real property at public auction or by private contract for such consideration and on such terms as to credit or otherwise, and to make such contracts and enter into such undertaking relative to Trust property as the Trustees deem advisable notwithstanding the length of any such lease or contract; 3) to execute, acknowledge and deliver deeds, assignments, transfers, pledges, leases, covenants, contracts, promissory notes, releases and other instruments sealed or unsealed, necessary, proper or incident to any transaction in which the Trustees engage for the accomplishment of the purposes of the Trust; 4) with Board of Selectmen approval from Trustee recommendation, to borrow money on such terms and conditions and from such sources as the Trustees deem advisable, to mortgage and pledge Trust assets as collateral; to the extent of the Trust's assets, and subject to 2/3 vote at any Annual or Special Town Meeting for greater than the extent of the Trust's assets. 5) to construct, manage or improve real property; and to abandon any property which the Trustees determine not to be worth retaining; 6) with Board of Selectmen approval from Trustee recommendation, to purchase and retain real or personal property, including without restriction investments that yield a high rate of income or no income; 7) to hold all or part of the Trust property uninvested for such purposes and for such time as the Trustees may deem appropriate; and 8) to become the lottery and monitoring agent for affordable housing and accept compensation for those services into the Fund, 9) to monitor the expiring use of any affordable housing in Sudbury; 10) to compensate Town employees for services provided as authorized by the Town Manager, including but not limited to dedicated staff to Trustees, engineering support for project specific activities, and other Town services, as requested by the Trustees to the Town Manager; 11) to employ advisors and agents, including but not limited to accountants, appraisers and lawyers as the Trustees deem necessary; 12) to pay reasonable compensation and expenses to all advisors and agents and to apportion such compensation between income and principal as the Trustees deem advisable; 13) to participate or join or form a partnership, corporation or any other legally organized entity to accomplish the purposes of this Trust and to participate in any reorganization, recapitalization, merger or similar transactions; and to give proxies or powers of attorney with or without power of substitution to vote any securities or certificates of interest; and to consent to any contract, lease, mortgage, purchase or sale of property, by or between any corporation, and any other corporation, person or entity, 18 5�a� 14) to apportion receipts and charges between incomes and principal as the Trustees deem advisable, to amortize premiums and establish sinking funds for such purpose, and to create reserves for depreciation depletion or otherwise; 15) to deposit any security with any protective reorganization committee, and to delegate to such committee such powers and authority with relation thereto as the Trustees may deem proper and to pay, out of Trust property, such portion of expenses and compensation of such committee as the Trustees may deem necessary and appropriate; 16) to carry property for accounting purposes other than acquisition date values; 17) to make distributions or divisions of principal in kind; 18) to extend the time for payment of any obligation to the Trust, 19) to establish criteria and /or qualifications for recipients and expenditures in accordance with Trust's stated purposes; 20) to compromise, defend, enforce, release, settle or otherwise adjust claims in favor or against the Trust, including claims for taxes, and to accept any property, either in total or partial satisfaction of any indebtedness or other obligation, and subject to the provisions of this act, to continue to hold the same for such period of time as the Trustees may deem appropriate; Notwithstanding anything to the contrary herein, Board of Selectmen approval shall be required for any of the following actions: a) to purchase real or personal property; a) to sell, lease, exchange, transfer or convey any personal, mixed, or real property; and b) to borrow money, or to mortgage or pledge Trust assets as collateral to the extent of the Trust's assets. Notwithstanding anything to the contrary herein, the Trustees may not borrow, mortgage or pledge greater than the current Trust assets unless approved by the Board of Selectmen and by a 2/3 vote at any Annual or Special Town Meeting. The Trustees shall have full power and authority, at any time and from time to time and without the necessity of applying to any court for leave to do so, to expend the 100% of the Trust funds, both principal and interest, to the extent that all funds hereunder may be expended if the Trustees deem such expenditure appropriate. All expenditures shall be made in conformance with the terms of this Trust and M.G.L. Chapter 44, s 55C. ARTICLE IV APPOINTMENT AND TENURE OF TRUSTEES There shall be a Board of Trustees consisting of not less than five and not more than nine Trustees appointed by the Board of Selectmen. At least one of the Trustees shall be a member of the Board of Selectmen, who shall serve as the representative of the Board of Selectmen. The Trustees shall be appointed for a two (2) year term, such term to end on April 30 of the expiration year or until such time as a successor is appointed, should said appointment be delayed. Two of the initial Trustee appointments shall be for a term of one (1) year, and may be re- appointed at the discretion of the Board of Selectmen. Trustees may be appointed for no more than five (5) consecutive terms. 19 5�aa In the event of a vacancy in the position of Trustee, the appointment shall be made in the same manner as the original appointment. All Trustees must be current residents of Sudbury upon initial appointment. Any Trustee who ceases to be a resident of the Town of Sudbury shall promptly provide a written notification of the change in residence to the Trust and to the Town Clerk. Said Trustee may continue to serve with the approval of the remaining Trustees, and may be reappointed by the Board of Selectmen. Any Trustee may resign by written instrument signed and acknowledged by such Trustee and duly filed with the Town Clerk. If a Trustee shall die, resign, or for any other reason cease to be a Trustee hereunder before his /her term of office expires, a successor shall be appointed by the Board of Selectmen to fill such vacancy provided that in each case the said appointment and acceptance in writing by the Trustee so appointed is filed with the Town Clerk. No such appointment shall be required so long as there are five (5) Trustees in office. Upon the appointment of any succeeding Trustee and the filing of such appointment the title to the Trust estate shall thereupon and without the necessity of any conveyance be vested in such succeeding Trustee jointly with the remaining Trustees. ARTICLE V MEETINGS OF THE TRUSTEES The Trust shall meet at least quarterly at such time and such place as the Trustees shall determine. Special meetings may be called by the Chairperson or by any two (2) Trustees. Notice of any meeting of the Trust shall be filed with the Town Clerk and posted in accordance with the Open Meeting Law, M.G.L. Chapter 39, s 23A, 23B and 23C. A quorum of the Board of Trustees shall be the majority of the number of authorized Trustees. The Trustees shall annually elect one (1) Trustee who shall not be a member of the Board of Selectmen to serve as Chairperson. The Chairperson may establish sub - committees and /or ad hoc task related committees to carry out the purposes of the Trust. Chairpersons of the sub- committees may be selected by the members of the sub - committees. If any Trustee is absent from five (5) consecutive regularly scheduled meetings of the Trust, except in the case of illness, his position shall be deemed vacant and shall be filled with a new appointment as set forth above. ARTICLE VI ACTS OF TRUSTEES A majority of Trustees may exercise any or all of the powers of the Trustees hereunder and may execute on behalf of the Trustees any and all instruments with the same effect as though executed by all the Trustees. No Trustee shall be required to give bond. No license of court shall be required to confirm the validity of any transaction entered into by the Trustees with respect to the Trust Estate. ARTICLE VII TREASURER /COLLECTOR AS CUSTODIAN The Town of Sudbury Treasurer /Collector shall be the custodian of the Trust's funds and shall maintain separate accounts and records for said funds. He or she shall invest the funds in the manner authorized by M.G.L Chapter 44, s 55 (Public Funds on Deposit; Limitations; Investments,) s 55A, (Liability of Depositor for Losses Due to Bankruptcy), s 55B (Investment of Public Funds). Any income or proceeds received from the investment of funds shall be credited to and become part of the Trust. 20 t.., 93 � Expenditures by the Trust shall be processed through the warrant but shall be controlled by the provisions of M.G.L. Chapter 44, s.55C. The yearly approved budget, and any approved budget revisions will be recorded by the Town Treasurer /Collector. As custodian, the Treasurer /Collector shall issue checks as directed by the Trustees. In accordance with M.G.L. Chapter 44, s.55C (Municipal Affordable Housing Trust Fund), the books and records of the Trust shall be audited annually by an independent auditor in accordance with accepted accounting practices. The Trust shall be audited as part of the Town audit. ARTICLE VIII DURATION OF THE TRUST This Trust shall continue so long as authorized under the Laws of the Commonwealth of Massachusetts. Notwithstanding the foregoing, The trust may be terminated by a majority vote of the Town Meeting in accordance with M.G.L. Chapter 4, s 4B, provided that an instrument of termination together with a certified copy of the Town Meeting vote are duly recorded with the Middlesex South District Registry of Deeds and the Land Court. Upon termination of the Trust, subject to the payment of or making provisions for the payment of all obligations and liabilities of the Trust and the Trustees, the net assets of the Trust shall be transferred to the Town and held by the Board of Selectmen for affordable housing purposes. In making any such distribution, the Trustees may, subject to the approval of the Board of Selectmen, sell all or any portion of the Trust property and distribute the net proceeds thereof or they may distribute any of the assets in kind. The powers of the Trustees shall continue until the affairs of the Trust are concluded. ARTICLE IX CONSTRUCTION OF TERMS In the construction hereof, whether or not so expressed, words used in the singular or in the plural respectively include both the plural and singular, words denoting males include females and words denoting persons include individuals, firms, associations, companies, trusts and corporations unless a contrary intention is to be inferred from or required by the subject matter or context. All the powers and provisions of the Trust herein contained shall take effect and be construed according to the laws of the Commonwealth of Massachusetts. Reference to the Trustee shall mean the Trustee or Trustees for the time being hereunder. ARTICLE X RECORDING This Declaration of Trust shall be recorded with the Middlesex South District Registry of Deeds and the Land Court. ARTICLE XI AMENDMENTS The Declaration of Trust may be amended from time to time except as to those provisions specifically required under M.G.L. Chapter 44, s 5C, by an instrument in writing signed by all of the Trustees and approved at a meeting called for that purpose, and approved by the Board of Selectmen provided that in each case, a certificate of amendment has been recorded with the Middlesex South District Registry of Deeds and the Land Court. ARTICLE XII RECORD TO BE CONCLUSIVE, CERTIFICATE AS TO FACTS Every contract, deed, mortgage, lease and other instrument executed by a majority of the Trustees as appears from instruments or certificates recorded with the Registry of Deeds and Land Registration Office to be Trustees hereunder shall be conclusive evidence in favor of any person relying thereon or claiming thereunder, that at the time of the delivery thereof this Trust 21 was in full force and effect and that the execution and delivery of such instrument was duly authorized by the Trustees except that instruments of amendment pursuant to Article XI and an instrument of termination pursuant to Article VIII hereof shall be conclusive only if it appears that the delegations, amendments or termination have been executed by all of the Trustees. Any person dealing with the Trust property or the Trustees may always relay on a certificate signed by any person appearing from instruments or certificates so recorded to be Trustee hereunder as to the identity of the then current Trustees or as to the existence or non - existence of any fact or facts which constitute conditions precedent to acts by the Trustees or in any other manner germane to the affairs of the Trust. ARTICLE XIII TERMINATION OF INTERIM TRUST The Interim Trust is hereby terminated and all assets and liabilities shall be transferred to the Trustees hereunder pursuant to the vote of the April 2006 vote of the Sudbury Annual Town Meeting and M.G.L. Chapter 44, s 55C. ARTICLE XIV TITLES The titles to the various Articles herein are for convenience only and are not to be considered part of said Articles nor shall they affect the meaning or the language of any such article. 22 5�as Town of Marblehead Town Meeting Warrant To adopt an Affordable Housing Trust Fund Article IX. MARBLEHEAD AFFORDABLE HOUSING TRUST FUND ARTICLE IX. Marblehead Affordable Housing Trust Fund 24 -23. Purpose: membership: appointment. 24 -24. Powers. [Adopted 5 -4 -2008 ATM by Art. 34] § 24 -23. Purpose; membership; appointment. There shall be a board of trustees of the Marblehead Affordable Housing Trust Fund established by the vote under Article 34 of the Warrant for the 2008 Annual Town Meeting, in this section called the board, which shall include nine trustees, including all of the members of the Board of Selectmen, with the remaining members to be appointed by the Board of Selectmen. Trustees shall serve for a term not to exceed two years. A quorum of the board of trustees shall be five members. 24 -24. Powers. The powers of the board, all of which shall be carried on in furtherance of the purposes set forth in General Laws Chapter 44, Section 55C, shall include the following: A. Subject to Town Meeting approval, to accept and receive real property, by gift, grant, devise, or transfer from any person, firm, corporation or other public or private entity; B. To accept and receive tangible property or financial gifts, by gift, grant, devise, or transfer from any person, firm, corporation or other public or private entity, including without limitation grants of funds or other property, not real property, tendered to the trust in connection with provisions of the Town of Marblehead Zoning Bylaw or any other Town by -law; C. Subject to Town Meeting approval, to purchase and retain real property; D. To purchase and retain personal property, including without restriction investments that yield a high rate of income or no income; E. Subject to Town Meeting approval, to sell, lease, exchange, transfer or convey any real property at public auction or by private contract for such consideration and on such terms as to credit or otherwise, and to make such contracts and enter into such undertaking relative to trust property as the board deems advisable notwithstanding the length of any such lease or contract; F. To sell, lease, exchange, transfer or convey any personal, property at public auction or by private contract for such consideration and on such terms as to credit or otherwise, 23 I' and to make such contracts and enter into such undertaking relative to trust property as the board deems advisable notwithstanding the length of any such lease or contract; G. To execute, acknowledge and deliver deeds, assignments, transfers, pledges, leases, covenants, contracts, promissory notes, releases and other instruments sealed or unsealed, necessary, proper or incident to any transaction in which the board engages for the accomplishment of the purposes of the trust and if given proper authority as noted above; K To employ advisors and agents, such as accountants, appraisers and lawyers as the board deems necessary; I. To pay reasonable compensation and expenses to all advisors and agents and to apportion such compensation between income and principal as the board deems advisable; J. To apportion receipts and charges between incomes and principal as the board deems advisable, to amortize premiums and establish sinking funds for such purpose, and to create reserves for depreciation depletion or otherwise; K. To participate in any reorganization, recapitalization, merger or similar transactions; and to give proxies or powers of attorney with or without power of substitution to vote any securities or certificates of interest; and to consent to any contract, lease, mortgage, purchase or sale of property, by or between any corporation and any other corporation or person; L. To deposit any security with any protective reorganization committee, and to delegate to such committee such powers and authority with relation thereto as the board may deem proper and to pay, out of trust property, such portion of expenses and compensation of such committee as the board may deem necessary and appropriate; M. To carry property for accounting purposes other than acquisition date values; N. To borrow money on such terms and conditions and from such sources as the board deems advisable and to mortgage and pledge trust assets as collateral; O. To make distributions or divisions of principal in kind; P. To compromise, attribute, defend, enforce, release, settle or otherwise adjust claims in favor or against the trust, including claims for taxes, and to accept any property, either in total or partial satisfaction of any indebtedness or other obligation, and subject to the provisions of Massachusetts General Laws, Chapter 44, Section 55C, to continue to hold the same for such period of time as the board may deem appropriate; Q. To manage or improve real property; R. Subject to approval of Town Meeting, to abandon any property which the board determined not to be worth retaining; S. To hold all or part of the trust property uninvested for such purposes and for such time as the board may deem appropriate; T. To extend the time for payment of any obligation to the trust. U. To adopt rules and regulations for the purpose of carrying out its responsibilities and powers and in furtherance of the provisions hereof. And to do all of the foregoing without funding from the Town of Marblehead but by receipts generated and /or earned, received, bequeathed, gifted or devised in accordance herewith. 24 5 a� Board of Selectmen Minutes — April 9, 2013 — page 3 The Board thanked Mr. Demas for his presentation. Continued Hearin — Waiver of Hours of Operation — Fit W Catarina — The Town Manager i dicated they are located next to th/aF ore on Main Street. Ms. Catarina oted that she is a personal traoes early morning boot camps at 5:15 a.m. an 7:15 a.m. Approximately eignd. John Arena asked there were any objectiown Manager noted there was not. There was no p lic comment either. A motion b Tafo a se onded b Ensmin oard of Selectmen close the public hearing on an a 'cation bv Fit B Catarina 335 Main Street for a license to operate a retail business b tween the h urs of midnight and 6:00 am was approved by a vote of 5 -0 -0. A motion by Tafo a seconded E smin er that the Board of Selectmen approve a license to operate a retail busi s between the hours of midnight and 6:00 am pursuant to Section 7.1 of the Avading General Bylaw and further pursuant to section 3.9 of the Board of SelVctn4v P21icics to Fit By Catarina 335 Main Street sub'ect to the following condit'ons: 1. This license i for appr val pursuant to the Board of Selectmen re ulation 3. 4 to o en k business not earlier that 5:00 am on Monday thr ugh Fridav, anX not earlier than 6:00 am on Saturday, 2. This apprOval expires at midnighf, December sl Luis• It All ciao shall conform to the oninLy By -Laws of the Town of In granting this lice se the Board finds that in accor ance with Section 5.10.4 c General Bylaws: • It is in he interest of the public health safely a welfare or that neces or convenience will be served by ermitti such operation; • The is no detrimental effect of such operation on the Town of imiediately abutting neighbors. Thp motion m4as annroved by a vote of 5 -0 -0. Presentation on Report of Affordable Housing Trust Funds — The Town Manager noted that Consultant Bob Mitchell looked at the Affordable Housing Trust Fund. He also noted that Housing Authority member Tim Kelley was present. Mr. Mitchell noted that a state law was recently passed. Reading was one of the first communities to adopt the Affordable Housing Trust Fund special act so the state decided to pass legislation to allow all communities to have an Affordable Housing Trust Fund. The state created regulations but it is flexible. Mr. Mitchell noted that the Board should decide if they want to keep the trust fund and if so how to organize and operate it. The Board of Selectmen Minutes — April 9, 2013 — page 4 Town could also switch over to the State model and have a regional housing coordinator carry out the charges. Sources of funding can be considered and that influences how the trust fund is used. Tim Kelley noted that the Housing Authority has not discussed this. They have met only once to expend funds. He feels that since there is a limited amount of money in the fund that he wouldn't want to see it go to administration costs. John Arena asked Mr. Mitchell if he was claiming there are deficiencies and Mr. Mitchell indicated there are no deficiencies but the state act would give more flexibility. Ben Tafoya suggested inviting the Housing Authority and Director in for a discussion and to get information from Town Counsel on the trust fund. presentation — US Postal Service re: Plans for Reading Post Office— Postmaster Jeannie O' rien and USPS Real Estate Specialist Joseph Mulvey represent. The Town Mana er noted that he asked the USPS to include the To ;/in the process and he also toured t building. Mr. Mulvey r ted that the Postal Service is prol Post Office to aNyet to be determined location. the retail and to in c the carrier to the facilities the building. The U S is trying to reduce exp taking comments until ril 24, 2013 and a made. Anyone can appea the decision. e) property up for sale. They w' 1 not move ithoi sell without a relocate location. )sing relocate (not close) the Reading 1. ne propose to find a new location for r ses oburn. If they do that they will sell and generate revenues. He will be the comment period a decision will be have an exclusive broker who has the a buyer for the building and they won't John Arena asked what valid gro ds for appeal were and Mr. Mulvey noted that typically if the building is on the n io al register that would be grounds for appeal. This building is not on the national re aster, b t has the ability to be. Marsie West noted that the fat sheet indicat that the building is on the national register and the Town Manager note that is incorrec t. \a1le e Town's historic list. Daniel Ensminger asked if they plan on keepinetail, inc luding the boxes, and it was noted they do. Ben Tafoya noted he existing retail service is an ancho core in downtown and he doesn't want to 1 e the traffic in downtown. He requested t t they try to maintain the operation as is and any proposal to maintain the retail at t t location should be considered. Marsie W st noted she feels it is important to keep the retail where i is, but not to commit n the back office. ,%a Board of Selectmen Minutes — July 30. 2013 — naae 7 The Town Manager noted that in the past the Board has leaned �tard more public invol �thii nt. It is dangerous to appoint large numbers from on mittee especially since s a broad community wide project. James Bona z i suggested amending the policy to include t CPDC members, one ZBA member, one S ectman and three members at large. The ommittee should have a sunset date of one year. Mr. Bonazoli also noted that he w ted to wait until there is a full Board to finalize Npolicy and have the full Board�nterview applicants instead of the Volunteer Annoint Subcommittee. / Develop Policy on Affor ble Housing; Regio 1 Housing Services Coordinator — Jean Delios noted that the Town NThe good wor on affordable housing and Mass Housing looks favorably on Readint. She 's asking that the Board consider a shared Housing Coordinator to mawe do t lose units when they come up for sale and would specialize in this areoce and timeframe is s uch that if the seller cannot find a qualified buyer in 90 days the a lose the affordable housing unit. We are in need of a ready buyer list. James Bonazoli asked if there is/interest fr Delios indicated there is andAPC is offeii Coordinator for Reading woul a approximately other communities to do this and Jean a grant. The cost for the shared 000. The Town Manager note that there was $450,000 i the Affordable Housing Trust Funds two years /toplenish en Oaktree asked for $200,000 $250,000 is left. He asked if the Board wan the fund with Smart Growth oney. The plan allows a maximum of 5% 0 and he would propose to pay out o the general fund now. He suggests discuwith the Housing Authority and noted th Jacqui Carson was present this eveni Jacqui CarsoiYCEO of Peter Sanborn Place, noted that the fund is set up to be Qgoing. She noted t t the State keeps a buyer list but they are ever changing and not reliable. ollow U on Affordable Housing Trust Fund -� Jean Delios reviewed the current Affordable Housing Trust Fund versus the State Act. The Town depends on two Boards — the Board of Selectmen and the Housing Authority, and the State requires a five member trustee board with one member from the Board of Selectmen appointed by the Board of Selectmen. Marsie West noted that the State Act requires the funds to be audited and that will need to be paid for. The Town Manager noted that the fund is small and there is not much to audit. Jean Delios recommended to the Board that they adopt a new Affordable Housing Trust Fund policy under MGL Chapter 44 S.55e and hire a Regional Housing Service Coordinator. Both Marsic West and James Bonazoli agreed it was a good idea. aFft Y. Town of Reading Meeting Minutes sag 'NCOkpp4P Board - Committee - Commission - Council: Board of Selectmen Date: 2018 -04 -17 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 8:00 PM Location: Selectmen Meeting Room Session: Version: Barry Berman, Dan Ensminger, John Halsey Members - Not Present: Andrew Friedmann, Vanessa Alvarado Others Present: Town Manager Bob LeLacheur, Executive Assistant Caitlin Saunders, David Cannon Minutes Respectfully Submitted By: Topics of Discussion: Barry Berman called the meeting to order at 8 PM. Liaison Reports Mr. Halsey reported the Little League parade preparation is in full swing. It will be on Sunday the 29th. There are 700 kids participating along with the police and fire departments. At the end of the parade they will be dedicating the new batting cages. Mr. Ensminger noted there is a letter in the packet tonight about a cable TV bill that is in front of the senate right now and he is hoping to talk more about this at their next meeting with a full board. Last Sunday at Mass there was a situation where someone needed medical attention and the first responders were on scene quickly and handled the situation in church perfectly. Mr. Berman wanted to remind everyone Earth Day is this Saturday at Coolidge Middle School. He attended the screening of °Intelligent lives" and thought it was fantastic film that everyone should see. Mr. Berman wanted to give a quick shout -out to all the Reading residents who participated in the Boston Marathon on Monday. Public Comment George Kachen thanked all the residents for coming out and voting; every vote counts; every opinion matters. He noted we all need to listen better to each other and stated listening is key. Town Managers Report Mr. LeLacheur noted next Monday is the start of Town Meeting. Saturday, May 19th will be the Garden Club's annual plant sale. Wednesday, May 23rd, the Schools will be hosting a security summit for people interested in measures being taken to keep us safe. Page I 1 �� Public Safety Telecommunicators Week Both Police Chief Segalla and Fire Chief Burns were present. Mr. Ensminger read the proclamation proclaiming the week of April 8 -14th Public Safety Telecommunicators Week here in Reading. With a second from Mr. Halsey the motion passed with a 3 -0 -0 vote. Chief Segalla and Head Dispatcher Victoria Avery wanted to commend and recognize dispatcher Debi Haynes for her exemplary performance specifically on Monday, October 30th, 2017. That night she was the sole dispatcher on duty from 12 am - 8 am during an extreme weather storm and fielded a high volume of calls. Chief Burns also wanted to commend and recognize his dispatcher Nicole Janey for her exemplary performance specifically on March 8th, 2018. As the sole dispatcher on that night, between the hours of 1:30 am - 6:30 am, she fielded over 450 calls and radio transmissions due to a second alarm fire. Hearing - 467 Main Street Dan Ensminger read the hearing notice for 467 Main Street. It was noted this was discussed at their last meeting and nothing has changed since then. They are still seeking approval for an entrance/ exit waiver, permission for potential outdoor dining license and approval to create up to three parking spaces along Main Street. Mr. Ensminger moved that the Board of Selectmen close the hearing on 467 Main Street. The motion was seconded by Mr. Halsey and approved with a 3 -0 -0 vote. Mr. Ensminger moved that the Board of Selectmen approve the entrance /exit location to the Project on Green Street at 43.7' from the Main Street intersection as required by the Decision, with a 6.3' deviation from the desired 50'; and that the Board of Selectmen grant permission for the Project to have outdoor seating on the sidewalk at the street level of the commercial space conditioned upon any further tenants or occupants applying for an obtaining and Outdoor Dining License pursuant to the Board of Selectmen Policy Section 3.10; and that the Board of Selectmen approve the Project, at Boghos' expense, to create three on- street parking spaces, which will be fully public and regulated as the Town Of Reading sees fit. The motion was seconded by Mr. Halsey and approved with a 3 -0 -0 vote. The Art Lounge - Change of D /B /A and Corporate Structure It was noted The Art Lounge is dropping the "the" in the name and changing to a sole proprietorship. Mr. Ensminger moved that the Board of Selectmen approve the Change of D /B /A and Corporate Structure of the Wine and Malt, General On Premise License for The Art Lounge on Haven located at 78 Haven Street, Reading, MA. The motion was seconded by Mr. Halsey and approved with a 3 -0 -0 vote. Mr. Ensminger made a motion to adjourn at 8:42 PM, second by Mr. Halsey and approved with a 3 -0 -0 vote. Page 1 2 M p�N 6FRO ti Town of Reading Meeting Minutes �o 1NC0'P4�� Board - Committee - Commission - Council: Board of Selectmen Date: 2018 -05 -01 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Version: Barry Berman, Dan Ensminger, John Halsey, Andrew Friedmann, Vanessa Alvarado Members - Not Present: Others Present: Town Manager Bob LeLacheur, Assistant Town Manager Jean Delios, Community Development Director Julie Mercier, Executive Assistant Caitlin Saunders, Stephen Crook, David Cannon, Tim Kelley, Carolyn Whiting Minutes Respectfully Submitted By: Topics of Discussion: Mr. Berman called the meeting to order at 7:00 PM. Selectmen Liaison Reports Mr. Halsey noted the Little League Parade over the weekend was spectacular despite the weather. He thanked public safety for participating nothing they were a great help. Mr. Ensminger reported the Board of Health met last week and explained the state legislators are considering raising the age to buy tobacco. They are working on an adult vaccination program. The topic of pesticides is up for discussion as well and they will be bringing that to the board after their next meeting. The Comcast "4"6R.�ef Today and are still working on an agreement. Mr. Ensminger also asked the board if they would support sending a letter to our legislatures in support of bill S.1857 that is before them right now. It has to do with cable regulations. Stephen Crook also asked the board to please support this. Mr. Ensminger made a motion to move that the board issue a letter in support of bill S.1857 to our Senators. The motion was seconded by Ms. Alvarado and approved with a 5 -0 -0 vote. Mr. Friedmann reported the Town Forest Committee is trying a pilot area for selective thinning as a part of healthy forest practice. The climate advisory committee had a successful earth day and thanked the staff for their help. Their next event will be the bike swap on May 5t ". They are also _akmgmom implementing the new plastic bag bylaw. (- uq'Aiw' Y A-u' wov K... on Page 1 1 0 Mr. Berman attended the volunteer award dinner at the senior center. Mr. Ensminger moved that the board issue certificates of recognition to Lillian Marino and Priscilla Cacciatore for their countless hours of volunteer work with the Elder and Human Services division. The motion was seconded by Ms. Alvarado and approved with a 5 -0 -0 vote. Mr. Berman noted the Imagination Celebration charity event is coming up and this Sunday is the annual house tour put on the by the Library. Public Comment Bill Brown noted the Cemetery Board voted new cemetery rules and regulations and they would like to get the word out to the public as soon as possible. Town Manager's Report Bob LeLacheur explained that he received a special gift from some Joshua Eaton students. He explained the students had to make a `peace project'. The students created and grew the peace sign made of grass and thought the Town Manager would like it as a gift. Mr. Ensminger moved that the board issue a certificate of recognition to the students of Joshua Eaton Elementary School. The motion was seconded by Ms. Alvarado and approved with a 5 -0 -0 vote. Mr. LeLacheur then thanked Town Meeting for their hard work these past two weeks. Lincoln/ Prescott Street 40B Update�y Mr. Friedmann wanted to first state for conflicUthat he does work for DEP but he is not working on any projects in Reading including this one. Property owner Matt Zuker was present to address any other concerns. He noted they did make a webpage to keep people update like was asked of him. Site demo is cleared now and they are going thru the permitting steps at the moment. He noted they do have a RAM plan filed. DEP has a licensed state professional on site and is in control of the site. The Reading Health department has all documents and they are also all up on the webpage. The state will not allow them to work if we find any bad soil. Assistant Town Manager Jean Delios noted she has been working closely with the Board of Health on this and has talked to two different people at DEP to make sure we are all on the same page. Cadara Thomases noted she also called DEP and she said they told her it was more than an administrative error and that they moved dirt before they filed a RAM plan. She also noted the licensed state professional doesn't have to be on site 24/7 even though Town staff told her they would be; so she doesn't feel there is enough supervision there to make sure they are doing the right things. Also the town staff told the board of health that the dust is under control but she doesn't believe that is true. Ms. Delios noted the dust is in fact under control. Ms. Alvarado noted she seems to hear a lot of complaints about this project and asked what the town's role is in this project. Ms. Delios explained we have had a lot of complaints but to be frank, a lot of them have been false; for example, the rodent complaint that was filed. There were no rodents on site. She reassured everyone that no permits will be signed off on unless everything is in order and every item /code is met. Cade Thomases then asked why their building permits were not posted for the public to see like is required. Mr. Zuka noted again, that they are in the stages of getting building permits and when they have them they will be posted. Page 1 2 (j�o 0^� Affordable Housing Update - Joint Meeting with Housing Authority Ms. Delios gave a brief overview of the current situation we have. There is a unit at Gazebo Circle that is going up for sale. There is a deed rider on that unit saying it is affordable'. Therefore we have two options. We can resell it as affordable' and get it added to our list which it is not currently on. If we do that v 4 have to buy it off the owner and make up the difference. The other option would be to Qust let it sell at normal market value and the Housing Authority would get the difference. David Traniello was present representing the owner trying to sell the property. He noted the deed rider is old and vague. She understands she got it at 80% of market value and isn't trying to make a profit or make this a difficult process. She simply wants to move closer to her family. It was mentioned this may need to be done in executive session since it technically is negotiating real estate. The board questioned if this property is `affordable' why it isn't on our list right now. It was noted the deed rider is old and the way it was created it was not counted towards our units. It can be added if we resell it now as affordable again and then we would be gaining one unit. If we resell it at market value we technically wouldn't losing any affordable' housing because it is not being counted right now. However, it would not be affordable for someone who may need it. It was noted there are 7 other properties that are in this grey area and have deed riders as affordable but aren't being counted towards our list. The group discussed if they were the buy the difference of this property to keep it affordable and add it to our count, we may not always have the funds to do that if the other 7 properties were to go up for sale. The housing trust fund is meant for circumstances like this but there is not a lot of money in there. The board would like time to think this over and would like town counsel to weigh in on if this discussion should continue in executive session. Volunteer Appointment Subcommittee`��e�� The group discussed bringing in incumbents this year for a quick update on their committe e�, and how they are doing. Half the board thought it was a good idea while the others thought it was a waste of time to interview people already on the board. It was noted it was not meant to frighten or even interview' them again, it is simply to just get a check in on how their doing to see if the Select Board can be of any more assistance to their committee. Reappointment time is the easiest way to get a quick low -down on what is going on. Mr. Ensminger put forth a motion that the board mandate the VASC to interview all incumbents and require them to come in. The motion was seconded by Mr. Halsey. Mr. Friedmann made a motion to amend the original motion and remove the word `required' from it. The motion was seconded by Ms. Alvarado and failed with a 2 -3- 0 vote. The committee voted on the original motion put forth by Mr. Ensminger and it passed with a 3 -2 -0 vote. Page 1 3 MO Change of Beneficial Interest - Anthony's Coal Fired Pizza Mr. Ensminger made a motion to approve the Change in Beneficial Interest for an Annual All Alcoholic Beverages license for Anthony's Coal Fired Pizza located at 48 Walkers Brook Drive. The motion was seconded by Ms. Alvarado and approved with a 5 -0 -0 vote. Minutes Mr. Ensminger moved that the Board approve the meeting minutes from March 27th, 2018. The motion was seconded by Mr. Halsey and approved with a 4 -0 -1 vote with Alvarado abstaining. Mr. Ensminger moved that the Board approve the meeting minutes from April 12th, 2018. The motion was seconded by Ms. Alvarado and approved with a 4 -0 -1 vote with Halsey abstaining. Mr. Ensminger moved that the Board approve the executive session minutes from March 27th, 2018 as written. The motion was seconded by Mr. Halsey and approved with a 4 -0 -1 with Alvarado abstaining. Mr. Friedmann moved that the board adjourn at 10:14 PM, second by Ms. Alvarado and approved with a 5 -0 -0 vote. Page 1 4 Attention Local Businesses and Organizations: Register Now for the 15th Annual Reading lions Club Reading Friends and Family Day! ��`eOds a "aid „fJ�► toy G�J a�'hg LiorS June 16th, 2018 10:30 to 3:00 Birch Meadow Area This annual celebration is your opportunity to: • Connect with Reading families • Share your organization's mission • Advertise your business or service • Sponsor a special event Since 2004, The Reading Lions Club has sponsored and organized Reading Friends and Family Day (RFFD). RFFD is a celebration of Reading and brings the community together for a day full of fun events enjoyed by all ages. Community members come for the food, crafts, games, giveaways, entertainment and to learn about your organization or business! Over the past fourteen years, attendance by Reading families has tripled! Don't miss this fun and promotional opportunity! Please use the registration form on the reverse side to reserve a spot for your organization or business at Reading Friends and Family Day. We also offer opportunities to sponsor special events. Please see the attached sponsorship form or locate it online at readinglions.org. For more information contact Sharon Thomas at 781 - 944 -5312 or readin lick ons01867(abgmail.com . Don't forget to take time to enjoy Reading Friends and Family Day! In addition to the booths, exhibits and entertainment, there will be special events including the morning annual Kids Fun Run and evening Fireworks both sponsored by \ Friends of Reading Recreation. 0 � - ev%ds anet,ba k - � o P�0a a�n9 liars GROUP or BUSINESS Contact person Mailing address E -mail Reading Lions Club Reading Friends and Family Day 2018 Saturday June 16, 2018 10:30AM — 3:OOPM Birch Meadow Area Booth Reqistration Form Telephone REGISTRATION FEE: $40.00. For nonprofits, there is a suggested donation of $10.00 Amount enclosed $ (Checks payable to Reading Lions Club) NOTE: Sponsors donating $100 or more will receive free registration. Please include your sponsorship form, available at readinglionsclub.org. YOUR PLANS: Please share as much information as possible at this time. We will follow up as the date gets closer. Activities Demonstrations Fundraisin Other Information SPACE NEEDED 10'x10' (avg. size for one booth) Other ELECTRIC POWER SUPPLY NEEDED Yes No • This is a nonprofit community event. Businesses are welcome to promote services and raise money for charities, but for - profit selling is prohibited. • Please contact the Town Health Department for information on food permits. • This is a latex free event. Questions? Contact Sharon Thomas 781 - 944 -5312 or readinglions01867 @gmail.com. Mail this completed form to: Reading Lions Club P.O. Box 66 Reading, MA 01867 Deadline for registration form May 1, 2018 Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealt... Page 1 of 10 Mass.gov PRESS RELEASE Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealth Today's announcements highlight communities committed to increasing housing production, and provides technical assistance to municipalities FOR IMMEDIATE RELEASE: 5/14/2018 Governor Charlie Baker ( Lt. Governor Karyn Polito Jay Ash, HED Secretary Janelle Chan, Undersecretary for Housing and Community Development Governor's Press Office Housing Choice Initiative Chrystal Kornegay, MassHousing Executive Director a •' i Brendan Moss, Press Secretary, Governor's Office Phone (617) 725- -4025 I Online ht t p www.mass. ov s: / //news /bak olito- administration- celebrates - municipal- housing- eff... 5/15/2018 g er- p Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealt... Page 2 of 10 gov. p ress @state. ma.0 s BOSTON — Today, as part of Municipal Month, the Baker - Polito Administration announced two milestones for communities in Massachusetts under the Administration's Housing Choice Initiative, a comprehensive new effort to create 135,000 new housing units by 2025. The initiative, announced in December 2017, includes a new set of incentives and rewards for municipalities committed to sustainable housing growth in their communities. Lt. Governor Karyn Polito announced the designation of 67 communities as Housing Choice Communities, and, in partnership with MassHousing, awarded Planning for Housing Production technical assistance grants to 15 municipalities. Both announcements will support communities in their efforts to substantially increase housing production across the Commonwealth. "Our Administration's Housing Choice Initiative aims to maximize collaboration between state agencies, support innovation and data - driven policies, and provide cities and towns across the Commonwealth with tools to drive housing production in their communities," said Governor Charlie Baker. "We are pleased to celebrate the first municipalities participating in the program and look forward to working with O�OD�, _ - sin -eff .. 5/15/2018 https. / /www.mass.gov /news /baker pohto administration celebrates municipal -hou g Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealt... Page 3 of 10 the Legislature to pass the Housing Choice Initiative to create more housing opportunities across Massachusetts." "The communities recognized today are already working hard to help create more housing opportunities across Massachusetts," said Lt. Governor Karyn Polito. ``We are proud to support our Housing Choice Communities in their efforts to build new housing and create vibrant, welcoming communities for our families, workforce and residents." The Housing Choice Initiative is a multi - pronged effort, which includes today's Housing Choice Designation, new technical assistance through MassHousing, and proposes legislative changes, through An Act to Promote Housing Choices, to deliver smart, effective zoning at the local level. Communities who received the Housing Choice Designation have produced a total of nearly 60,000 new housing units over the last five years. These 67 communities each have proven track records of pursuing substantial housing production, and are committed to continuing that trend. The Housing Choice Designation is designed to be simple, flexible and achievable for municipalities, and in the program's first year, 67 communities will be able to take advantage of new financial resources, including exclusive access to new Housing Choice Capital Grants, and preferential treatment for many state grant and capital funding programs, including MassWorks, Complete Streets, MassDOT capital projects, and PARC and LAND grants. "Our economy continues to create new jobs and attract top talent in life sciences, healthcare, academia, advanced manufacturing, and in our thriving innovation eco- system from across the country, and the world," said Housing and Economic Development Secretary Jay Ash. "We must accelerate housing production, for all of our residents, to keep pace with our growing economy, and keep Massachusetts an attractive place to live, work, and thrive." "We are thrilled to see so many communities eager to seek the Housing Choice Designation, and we applaud their work in pursuing smart, effective housing policies that lay the groundwork for long -term success," said Housing and Community Development Undersecretary Janelle Chan. "Today's announcements mark important milestones for the Housing Choice Initiative, and we are excited to move forward on this critical issue in partnership with cities and towns across the Commonwealth." In addition to announcing the first Housing Choice Communities, MassHousing announced Planning for Housing Production awards for 15 communities to help municipalities achieve their affordable housing goals and deliver new mixed - income housing in a manner that is consistent with local priorities. These awards are part of MassHousing's commitment to the Housing Choice Initiative, by making available $2 million in new technical assistance funding. https: / /www.mass. gov/ news / baker - polito- administration - celebrates- municipal- housing- eff... 5/15/2018 Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealt... Page 4 of 10 Participating grantees have already engaged in local housing planning, but have identified obstacles that prevent the realization of their planning vision; MassHousing's grants will provide grantees with the technical expertise to implement housing planning, and deliver new housing. By assisting municipalities in progressing toward, achieving and exceeding Chapter 4013's ten percent affordable housing goal, MassHousing's Planning for Housing Production Program will help reset the way cities and towns interact with Chapter 40B, and forge new partnerships between MassHousing and participating municipalities to meet the Commonwealth's housing challenges. The planning services MassHousing will offer communities will vary, depending on local needs, to spur housing development, but may include assistance in crafting new zoning, planning public infrastructure improvements, capacity - building in planning and community development, and public education and data transparency initiatives to increase community support. "MassHousing is excited to support the Baker - Polito Administration's Housing Choice Initiative, by giving cities and towns the additional capacity needed to achieve housing growth," said MassHousing Executive Director Chrystal Kornegay. "By engaging with cities and towns on site feasibility, public infrastructure design, data transparency and rezoning, MassHousing's Planning for Housing Production program will remove barriers to the realization of local planning priorities. We congratulate these fifteen cities and towns for advancing such compelling projects, and look forward to continuing to drive new housing production across Massachusetts." "The Massachusetts Housing Partnership is excited to be providing staff support to the Baker - Polito Administration's Housing Choice Initiative," said Clark Ziegler, Massachusetts Housing Partnership executive director. "Not only does Housing Choice provide communities with tools and incentives to increase housing production, but it also sets a long -term vision in that it's tied to a meaningful production goal, is built on consensus about what communities need to do, and proposes to eliminate the two - thirds vote hurdle that stymies local leadership on housing." "We applaud the Baker - Polito Administration for launching the Housing Choice Initiative," said Massachusetts Municipal Association Executive Director Geoff Beckwith. "This program demonstrates that cities and towns are doing great work producing more housing units locally, and we know that passage of the Governor's Housing Choice legislation will boost this momentum and provide communities with the tools and flexibility to build even more housing. The partnership approach in the Governor's housing bill is exactly what Massachusetts needs to address our housing challenge while ensuring sustainable growth in our communities." "Littleton is proud to be among the 67 cities and towns recognized for their efforts to expand housing choices for those who live and work in our communities. Littleton has a strong housing market and its total housing stock has increased by over 10% since 2010. Littleton's subsidized housing inventory of �v https: / /www,mass. gov/ news / baker - polito- administration - celebrates - municipal- housing- eff... 5/ 15/2018 ��nn� Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealt... Page 5 of 10 12.9% surpasses the 10% goal for affordability under Chapter 40B," said Littleton Town Administrator Keith Bergman. "The Town is committed to remaining above that goal by being proactive. With the leadership of its Board of Selectmen and Planning Board, town meeting voters have approved a package of housing strategies contained in the Town's updated Master Plan, including many best practices of the Housing Choice program." "We are excited to be named a Housing Choice city by the Baker - Polito Administration. From our new 40R district which will provide 75 new family housing units for homeless (12 units) and workforce (63 units at under 60% area median income) families, to our new transit oriented development mixed housing and commercial /retail buildings downtown near our Beverly Depot commuter rail station, to our senior affordable housing and our supported housing units downtown which include homes for adults with autism and for formerly homeless individuals, everything we do in Beverly is made possible in significant part due to our active and productive partnerships throughout the Baker - Polito Administration," said Beverly Mayor Michael Cahill. "Governor Baker and his team understand the needs of local communities, and they are making real progress in providing needed high quality housing for the people of Massachusetts." "I am encouraged by the strong response by so many cities and towns to the Housing Choice Initiative. When municipal officials work collaboratively with builders, real progress can be made towards addressing the needs of recent graduates searching for an apartment, young couples looking for their first home, and downsizing seniors seeking to stay near family and friends," said Gary Campbell, chief executive officer at Gilbert Campbell Real Estate and president of the Home Builders and Remodelers Association of Massachusetts. The Baker - Polito Administration is deeply committed to meeting this housing challenge, through key investments, new initiatives and program reforms. Last year, Governor Baker filed a housing bond bill seeking $1.287 billion in additional capital authorization to advance the administration's commitment to affordable housing and we have increased funding for affordable housing by 19% and is on course to invest $1.1 billion over five years in affordable housing. The highly effective MassWorks Infrastructure. Program continues to be a key catalyst for housing production, supporting the creation of more than 3,000 housing units. The Open for Business Initiative will drive the production of more than 2,200 units of housing on state land. MassHousing's $100 million Workforce Housing Initiative has advanced the development of 2,309 housing units across a range of incomes, including 616 workforce housing units. And, through An Act Relative to Job Creation and Workforce Development, the administration reformed the Housing Development Incentive Program, which is on track to facilitate more than 900 new units in Gateway Cities. About MassHousing �� https: / /www.mass. gov/ news / baker- polito- administration- celebrates - municipal- housing- eff... 5/15/2018 Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealt... Page 6 of 10 MassHousing (The Massachusetts Housing Finance Agency) is an independent, quasi - public agency created in 1966 and charged with providing financing for affordable housing in Massachusetts. The Agency raises capital by selling bonds and lends the proceeds to low- and moderate - income homebuyers and homeowners, and to developers who build or preserve affordable and /or mixed - income rental housing. MassHousing does not use taxpayer dollars to sustain its operations, although it administers some publicly funded programs on behalf of the Commonwealth. Since its inception, MassHousing has provided more than $22 billion for affordable housing. For more information, visit the MassHousing website atwww.masshousing.com, follow us on Twitter Housing, subscribe to our blog and like us on Facebook. 2018 Housing Choice Designations: Acton Amherst Andover Ashland Barnstable Beverly Billerica Bolton Boston Boylston Bridgewater Brockton Cambridge Canton Chelmsford Chelsea Cohasset Duxbury Easthampton Easton Everett Foxborough Framingham Grafton Holden Holliston Hopkinton Lawrence Littleton Lowell Malden Mansfield Marlborough Mashpee Medford Medway Melrose Merrimac Methuen Middleton Nantucket Natick Norfolk North Andover Northampton Orleans Plymouth Provincetown Quincy Reading/ T- Rutland Salisbury Seekonk Somerville Stoneham https: / /www.mass. gov/ news / baker - polito- administration - celebrates - municipal- housing- eff... 5/15/2018 Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealt... Page 7 of 10 Stoughton Sudbury Truro Tyngsborough Williamstown Worcester Swampscott Taunton Tewksbury Watertown Westford Weymouth Planning for Housing Production Grant Recipients: Abington and Rockland will design water treatment plant upgrades to the towns' Joint Water Works, enabling the plant to deliver drinking water to new housing developments that are currently stalled by a lack of available potable water. The improvements will serve Rockland's 40R smart growth overlay district, and unlock a total of 183 new housing units, including 153 affordable units, in the two towns. The municipality plans to apply for MassWorks construction funding. $150,000 Amherst will identify publicly owned parcels suitable for affordable housing development, and will reduce regulatory barriers to mixed - income housing by creating a 40R smart growth overlay district. Beverly will create a data transparency toolbox that will model the impact of current and future downtown housing development on school enrollment, private automobile usage, public safety costs, and the adequacy of water and sewer infrastructure. Beverly's development impact toolbox will advance the build out of the City's recently adopted 40R and downtown mixed -use zoning districts, and will assist the exploration of additional upzoning efforts, including along the Bass River district. This project supports the immediate development of 75 mixed- income housing units. Gloucester will advance a comprehensive reworking of its zoning ordinance, by modernizing dimensional and use tables, density standards, permitting thresholds, and exploring a transit - oriented development district, in order to unlock new mixed - income housing development in the City's downtown. Hudson will conduct predevelopment studies and drive public engagement that will enable the redevelopment of two Town -owned parcels for as many as 50 new units of affordable housing. Littleton will engage residents and other stakeholders in a public visioning process that will rezone the neighborhood around the Town's commuter rail station for new housing growth. Newton will create a data transparency toolbox that will model the fiscal impact and economic development opportunities created by new housing development. The data toolbox will support the City's Washington Street Corridor master planning project, allowing the City to engage residents and https: / /www.mass. gov/ news / baker- polito- administration - celebrates - municipal- housing- eff... 5/15/2018 Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealt... Page 8 of 10 stakeholders by modeling various development scenarios in real time. This project will support the creation of 2,500 new housing units, including 325 new affordable housing units. Norfolk will implement the recommendations of its recent housing production plan, by rezoning the area around its town center and commuter rail station for new housing growth. This project will deliver new zoning language, design guidelines, draft Board of Health regulations, and wastewater and storm water analyses, allowing Norfolk to consider zoning for 125 new housing units at its Fall 2018 Town Meeting. Oak Bluffs will conduct predevelopment feasibility work, including wastewater planning, financial feasibility, a zoning review, and preliminary site engineering, on a Town -owned parcel, advancing the development of up to 60 new affordable housing units. Salem will implement the vision of its recent Imagine Salem planning process, by pursuing a new mixed - use zoning district in the City's Bridge Street Neck neighborhood, conducting a citywide public engagement campaign around affordable housing needs, and advancing a new inclusionary zoning ordinance. This project will support Salem's efforts to meet new housing demand, estimated by MAPC, of 2,700 new housing units by the year 2030. Scituate will carry out the recommendations of its housing production plan and village center vision plans, by creating new Town -wide affordable housing guidelines, advancing the creation of a new 40R district around the Greenbush commuter rail station, implementing a Town -wide inclusionary zoning ordinance, and exploring the creation of affordable starter homes on nonconforming lots. Swampscott will implement the recommendations of a recent master plan and housing production plan, by creating a new 40R zoning overlay district around its commuter rail station. Tisbury will advance a public - private partnership between the Town, the Island Housing Trust, and the Island Food Products Corp., to transform a 4 -acre industrial site near downtown Vineyard Haven to as many as 80 new affordable homes. The MassHousing award will support extensive predevelopment work at the site, including financial feasibility, site planning, infrastructure planning, and rezoning. Truro will design a water line extension that will support the redevelopment of a Town -owned parcel into 32 new housing units. The property, which was acquired by the Town from MassDOT, is being developed under the Baker - Polito Administration's Open for Business initiative. The municipality plans to apply for MassWorks construction funding. $150,000 Em Media Contact so https: / /www.mass.gov/ news / baker - polito- administration - celebrates - municipal- housing -eff .. 5/15/2018 Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwealt... Page 9 of 10 Brendan Moss, Press Secretary, Governor's Office `� Phone � -- I Online (617) 725 -4025 W M gov.press@state.rnams ,04fice of Governor Charlie Baker and Lt. Governor Karyn Polito + Governor Charlie Baker, Lt. Governor Karyn Polito, and members of their administration are committed to making Massachusetts the best place to live, work, and raise a family. The Executive Office of Housing and Economic Development promotes vibrant communities, growing businesses, and a strong middle class. More,"; • + + It� - • DHCD oversees funding and resources to help people in Massachusetts live affordably and safely. More b https : / /www. mass. gov/ news / baker- polito- administration - celebrates- municipal- housing- eff... 5/15/2018 Baker - Polito Administration Celebrates Municipal Housing Efforts Across Commonwe... Page 10 of 10 Governor's Press Office Visit the Governor's Press Office.to learn about recent news from the administration, follow our happenings on social media, and for media contact information. r ® Al r7'1 0 The Housing Choice Initiative provides incentives, rewards, technical assistance and targeted legislative reform to encourage and empower municipalities to plan and build the diverse housing stock that the Commonwealth needs to continue to thrive More ,' Chrystal Kornegay, MassHousing Executive Director https: / /www.mass. gov/ news /baker- polito- administration - celebrates- municipal- housing -eff. b 5/15/2018 Saunders, Caitlin From: MassDOT <massDOT @public.govdelivery.com> Sent: Tuesday, May 22, 2018 2:29 PM To: Saunders, Caitlin Subject: [POSSIBLY SPAM] Better Bus Project: Reminder - Dudley Square Regional Public Meeting Tomorrow Importance: Low You are subscribed to Better Bus Project updates from the MBTA. Join the MBTA's Better Bus Project fora Regional Public Meeting Wednesday, May 23, 2018 5:00 PM - 7:30 PM This is a reminder that you are invited to join the Better Bus Project at an interactive open house. You can stop by any time from 5:00 PM to 7:30 PM to share your ideas and experiences and give your input on: • The top 3 things you want transit to do better. • Your transit priorities. • The single most important thing the MBTA could do to improve bus service in your area. Can't make this meeting? You can still participate. We're holding more Regional Public Meetings later this month and in early June. ocation Bus Hub Pate Open House Times Cambridge Rindge & Latin Harvard Square Wednesday, May 3 0 :00 PM 8:00 PM School 54 Broadway, Cambridge, MA Forest Hills Thursday, May 31 6:00 PM — 8:00 PM amaica Plain Branch Library 30 South St, Boston, MA orth Quincy High School Quincy Center onday, June 4 6:30 PM — 8:30 PM 316 Hancock St, North uinc A orth Shore Community Lynn Central Wednesday, June 6 6:00 PM — 8:00 PM College Square 30_0 Broad St Lynn, MA Holiday Inn Boston — Bunker _ _ Sullivan Square _ _ _ Thursday, June 7 6:00 PM — 8:00 PM Hill 30 Washington St Somerville MA View a meeting flyer for more information. Submit Feedback We also encourage you to share your suggestions electronically, through the feedback form on the project website. The form is available in En lg ish, Spanish Espanol) , Portuguese (Portugues) , French (Fran), Chinese - Simplified SCi �, Chinese - Traditional (� pg�, and Vietnamese ffleng Viet ).. Please visit www.mbta.com /betterbus to learn more about the project, sign up for email updates, and review project materials. If you have been forwarded this message and would like to receive email updates about the Better Bus Project, please sign up. Thank you, The Better Bus Project Team The meeting is accessible to people with disabilities and those with limited proficiency in English. Accessibility accommodations and language services will be provided free of charge, upon request, as available. Such services include documents in alternate formats, translated documents, assistive listening devices, and interpreters (including American Sign Language). For more information or to request a reasonable accommodation and /or language services, please email apog eg nburgga,reginavilla.com or call 617- 357 -5772 x26. Under Title VI of the Civil Rights Act of 1964, the MBTA does not discriminate against any person in its programs, services and activities based on race, color or national origin. To learn more about your civil rights or to file a complaint, please contact: MBTA Title VI Specialist Office of Diversity and Civil Rights 10 Park Plaza Boston, MA 02116 =01 (617) 222 -3200 for Relay Service dial 711 E -mail: MBTACivilRights @mbta.com Website: www.mbta.com/TitleVI Para mds informacion o para pedir arreglos razonables y/o servicios linguisticos, por favor envie un e-mail a apoggenburgAreginavilla.com o flame a 617- 357 -5772 x26. Para aprender mds sobre sus derechos civiles o presentar una querella, por favor flame a (617) 222 -3200 (marque 711 para servicio rele) o envie un e -mail a MBTACivilRig htsAmbta.com. 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This email was sent to csaunders @ci.reading.ma.us using GovDelivery Communications Cloud on behalf of the: Massachusetts W Department of Transportation • 10 Park Plaza, Suite 4160 • Boston, MA 02116 877 - 623 -6846 g(WOELIVER ' ON Saunders, Caitlin From: Sprint Business <SprintBusiness @biz.sprint.com> Sent: Tuesday, May 22, 2018 1:47 PM To: Reading - Selectmen Subject: Great wireless for your business: As easy as 1, 2, 3 Pick a device, plan, support, and you're ready View email online Mobility made easy New phones and tablets should make everyone free to work how they want. But what about the person managing it all? Read this quick solution guide, and see how a new payment model can get you the liberating power of new mobile tech without the costs and complexity. in ©2018 Sprint. All rights reserved. Sprint and the logo are trademarks of Sprint. Other marks are the property of their respective owners. 319244 -MPU This email was sent to selectmen @ci.reading.ma.us. This is a promotional email from Sprint. For questions about our privacy policy write to: C,\d Saunders, Caitlin From: Sprint Business < Sprint- Business@ biz.sprint.com> Sent: Monday, May 21, 2018 3:14 PM To: Reading - Selectmen Subject: A snapshot of the 2018 threat landscape View online 5 stand-out security threats in 2018 Cyber - criminals are master innovators and the threat landscape is constantly evolving. Are you up to speed with this year's critical vulnerabilities? See what they are >> x al Staying secure ®n the road Wi -Fi is everywhere — and that's just the problem. While it's great for staying connected out and about, it's also a huge source of risk. Using public Wi -FI safely >> r @2018 Sprint. All rights reserved. Sprint and the logo are trademarks of Sprint. Other marks are the property of their respective owners. May 2018 328120 -MPU This email was sent to selectmen @ci.reading.ma.us. This is a promotional email from Sprint. For questions about our privacy policy write to: Office of Privacy - Legal Department, Sprint, P.O. Box 4600, Reston, VA 20195. UNSUBSCRIBE I SPRINT PRIVACY POLICY =z Saunders, Caitlin From: DLS Alerts <dls_alerts =dor. state .ma.us @mail202.atl6l.mcsv.net> on behalf of DLS Alerts <dls_alerts @dor.state.ma.us> Sent: Monday, May 21, 2018 2:56 PM To: Reading - Selectmen Subject: Deadline Extended to Sign Up for the 2018 New Officials Finance Forum! UVOU1111C CALVIIUGU lV 01911 11 %JIJ IVI 1110 LV 10 IYCW VIIIl:1Q1, r- IIIQIIUV Forum! The Division of Local Services is offering a seminar for recently elected or appointed officials on Thursday, June 7th, 2018 at the College of the Holy Cross in Worcester. This course is designed to foster a team approach by developing an understanding of the responsibilities of local offices and duties as well as their interrelationship. Please note that preregistration is required. Registrations must be received by Wednesday, May 30th. Click here for the registration form. If you have any questions regarding this event, please contact DLS Training Coordinator Donna Quinn at quinnd dor.state.ma.us or (617) 626 -3838. You are receiving this message through the Massachusetts Department of Revenue's Division of Local Services DLS Alerts system. These periodic notices include our City & Town e- newsletter, IGRs, Bulletins, Cherry Sheets and other municipal finance - related information. To unsubscribe to DLS Alerts and the City & Town e- newsletter, please email dis ale rts0dor. state. ma. us. This email was sent to selectmen aci.reading.ma.us why did id h get this? unsubscribe from this list update subscription preferences Massachusetts Department of Revenue - Division of Local Services • 100 Cambridge Street • Boston, MA 02114 • USA ' qF Saunders, Caitlin From: DLS Alerts <dls_ alerts =dor. state .ma.us @ mail 136.atl21.rsgsv.net> on behalf of DLS Alerts <dls_alerts @dor.state.ma.us> Sent: Thursday, May 17, 2018 5:10 PM To: Reading - Selectmen Subject: City & Town - May 17th, 2018 Happy Municipal Month! As I travel across the state and meet with local May 17th, 2018 officials, I'm continually struck by the importance of collaboration. It In this issue: happens every day in city and town halls and is an often underappreciated aspect of public service because it results in the ® Municipal Month smoothly function operations and services that many take for granted. At Continuesl he state level, we're always looking for new ways to collaborate and to share resources with our municipal partners because we understand ® Data Highlight of the Month: Tax Levy by that we work best when we work together. To that end, I'm proud to Class share an update on our ongoing partnerships as we continue our celebration of Municipal Month. On Monday, our Housing Choice Initiative announced the designation of 67 Important Dates & communities as Housing Choice Communities, and, in partnership with MassHousing, awarded Planning for Housing Production technical assistance grants to 15 Information municipalities. The Housing Choice Initiative is a multi - pronged effort, which includes the Housing Choice Designation, new technical assistance through MassHousing, and proposes legislative changes, through An Act to Promote Housing Choices, to deliver Time is Running Out to Sign smart, effective zoning at the local level. Communities who received the Housing Up for the 2018 New Choice Designation have produced a total of nearly 60,000 new housing units over the Officials Finance Forum! last five years. These 67 communities each have proven track records of pursuing substantial housing production, and are committed to continuing that trend. The Housing Choice Designation is designed to be simple, flexible and achievable for The Division of Local Services is municipalities, and in the program's first year, 67 communities will be able to take offering a seminar for recently advantage of new financial resources, including exclusive access to new Housing elected appointed officials on Choice Capital Grants, and preferential treatment for many state grant and capital , June 7th, 2o9s the Thursday, funding programs, including MassWorks, Complete Streets, MassDOT capital College of the Holy Cross in n projects, and PARC and LAND grants. Worcester. This course is designed to foster a team approach by developing an understanding of the responsibilities of local offices and duties as well as their interrelationship. Please note that preregistration is required. Registrations must be received by Monday, May 21st. Click here for the registration form. If you have any questions regarding this event, please contact DLS Training Coordinator Donna Quinn at guinnd0dor. state. ma. us or (617) 626 -3838. Remember to Report Local On Tuesday, I joined members of the Massachusetts Municipal Association at the Massachusetts Government Finance Officers Association (MGFOA) Spring 2018 Annual Meeting. At the meeting, we unveiled the findings of our Local Government Workforce Skills Gap report. The Local Government Workforce Skills Gap working group is a collaborative effort between the Commonwealth of Massachusetts, municipalities, professional associations and higher education to address one of the more pressing issues facing cities and towns, the loss of skilled and dedicated professionals. With municipalities across the Commonwealth facing the ongoing challenge of staff retirements, new and shared approaches must be explored in order to continue to provide core services and manage financial affairs in an effective manner. The report outlines the current municipal employment climate and includes recommendations to attract and foster the next generation of municipal leaders and financial management officials. I want to thank all the members of the working group for the commitment, dedication and insight they contributed throughout the process. The resulting report provides not only a clear picture of the challenges ahead, but also the necessary actions required to address them. You can read the full report by clicking here. Options to ®LS Today, we awarded $2 million in technology grants to 45 cities and towns across the Commonwealth, benefiting more than 120 municipal entities, through the Community With annual town meeting season Compact Information Technology (IT) Grant Program. This brings the total number of upon us, the Municipal Databank municipal IT grants issued over the past three years to 144, assisting more than 250 would like to remind local clerks to communities with $6 million in grant funding to modernize their technology systems notify us of local option tax/excise for and deliver service to their residents more efficiently. Cities and towns have used the room occupancy, meals or IT grant funding to upgrade their websites, implement new systems that allow recreational marijuana adoption. In residents to apply for permits and licenses online, improve the security and capacity of order for any of these three local municipal IT systems, digitize records, and develop other solutions to costly options to become effective on July technological challenges. For a full list of awardees and projects, click here. 1, 2018 the Databank must be notified by May 315` or 30 days prior As always, thank you for all that you do for our cities and towns. I look forward to to the start of the next quarter. seeing you soon! In addition, please notify the Databank of changes in other local options, such as changes to the property tax exemptions under Chapter 59, Section 5. For a list of required notifications and forms, please click here. If you have questions or need assistance with the forms, please contact the Municipal Databank at databank@dor.state.ma.us or (617) 626 -2384. a mm Other DLS Links: Local Officials Directory Information Guideline Releases (IGRs) Bulletins Publications & Training Center Tools and Financial Calculators no Editor: Dan Bertrand Editorial Board: Sean Cronin, Anthonia Bakare, Linda Bradley, Deb Joyce, Theo Kalivas, Patricia Hunt and Tony Rassias Contact City & Town with questions, comments and feedback by emailing us at cityandtown(a)-dor. state. ma. us. To unsubscribe to City & Town and all DLS alerts, email dls alerts (a- )dor.state.ma.us. This email was sent to selectmen(a)ci. read ing. ma. us why did / pet this unsubscribe from this list update subscription preferences Massachusetts Department of Revenue - Division of Local Services - 100 Cambridge Street • Boston, MA 02114 - USA � g� Saunders, Caitlin From: khart @commercialcleanrs.com on behalf of Kendra Hart <khart @commercialcleanrs.com> Sent: Thursday, May 17, 2018 12:22 PM To: Reading - Selectmen Subject: Re: Your Cleaning Partner Quick question for you Ben. Has there been any talk around your office lately in regard to hiring someone to do your office cleaning? Has the quality been lacking with your existing provider, or would you like to do some price shopping? If so, please consider responding to my email. Commercial Cleanrs has competitively priced commercial cleaning services in your area. Please let me know if regular cleaning for your office or facility is a priority right now, or perhaps sometime in the future. I can have someone stop by to quote your office /facility for free if you would like. Sincerely, Kendra Kendra Hart Director of Operations khartgcommercialcleanrs.com commercialcleanrs.com Our address is 3508 West 22nd Street Mols MN 55416 @ 2018 Commercial Cleanrs This E -mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this E -mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this E -mail is strictly prohibited by Law and may expose you to civil and /or criminal penalties. If you have received this E -mail in error, please notify the sender immediately and permanently delete the original and any copy of this E -mail and any printout. We respect your Online Privacy. This is not an unsolicited mail. Under Bill s.1618 Title III passed by the 105th U.S. Congress this mail cannot be considered Spam as long as we include Contact information and a method to be removed from our mailing list. If you are not interested in receiving our a -mails and the link below does not work, then please reply with a remove in the subject line and mention all the e-mail addresses to be removed with any e-mail addresses which might be diverting the a -mails to you. We regret any inconvenience that this might have caused. Saunders, Caitlin From: MassDOT <massDOT @public.govdelivery.com> Sent: Thursday, May 17, 2018 9:01 AM To: Saunders, Caitlin Subject: [POSSIBLY SPAM] Better Bus Project: Reminder - Upcoming Dudley Square Regional Public Meeting Importance: Rom', You are subscribed to Better Bus Project updates from the MBTA. Join the MBTA's Better Bus Project fora Regional Public Meeting Wednesday, May 23, 2018 5:00 PM - 7:30 PM This is a reminder that you are invited to join the Better Bus Project at an interactive open house. You can stop by any time from 5:00 PM to 7:30 PM to share your ideas and experiences and give your input on: • The top 3 things you want transit to do better. • Your transit priorities. • The single most important thing the MBTA could do to improve bus service in your area. Can't make this meeting? You can still participate. We're holding more Regional Public Meetings later this month and in early June. cation _ _ _ _ Bus Hub JDate open House _Tin es mbridge Rindge & Latin �IHarvard Square Wednesday, May 306:00 PM — 8:00 PM G�-k\ 459 Broadway, Cambrid amaica Plain Branch Library It, orest Hills Thursday, May 31 —6:00 PM — 8:00 PM 30 South St Boston MA _ orth Quincy High School Quincy Center 1 onday, June 4� F30 PM - 8:30 PM 1316 Hancock St. North Ouincv. I I I I I _ orth Shore Community Lynn Central Wednesday, June 6 6:00 PM — 8:00 PM College Square 30_0 Broad St Lynn, MA Holiday Inn Boston — Bunker Sullivan Square Thursday, June 7 6.00 PM — 8:00 PM Hill 30 Washin ton St Somerville MA View a meeting flyer for more information. Submit Feedback We also encourage you to share your suggestions electronically, through the feedback form on the project website. The form is available in En lg ish, Spanish Espanol) , Portu uese Portuguese, French (Francais) , Chinese - Simplified SZ�aZ, Chinese - Traditional (3 aQZ, and Vietnamese (Tiling Vi6t ).. Please visit www.mbta.com /betterbus to learn more about the project, sign up for email updates, and review project materials. If you have been forwarded this message and would like to receive email updates about the Better Bus Project, please sign up. Thank you, The Better Bus Project Team The meeting is accessible to people with disabilities and those with limited proficiency in English. Accessibility accommodations and language services will be provided free of charge, upon request, as available. Such services include documents in alternate formats, translated documents, assistive listening devices, and interpreters (including American Sign Language). For more information or to request a reasonable accommodation and /or language services, please email gpoggenburg@reginavilla.com reginavilla.com or call 617 - 357 -5772 x26. Under Title VI of the Civil Rights Act of 1964, the MBTA does not discriminate against any person in its programs, services and activities based on race, color or national origin. To learn more about your civil rights or to file a complaint, please contact: MBTA Title VI Specialist Office of Diversity and Civil Rights 10 Park Plaza Boston, MA 02116 MV - (617) 222 -3200 for Relay Service dial 711 E -mail: MBTACivilRights @mbta.com Website: www.mbta.com /TitleVI Para mds informaci6n o para pedir arreglos razonables y/o servicios linguisticos, por favor envie un e-mail a apog enburgkreginavilla.com o llame a 617- 357 -5772 x26. Para aprender mds sobre sus derechos civiles o presentar una querella, por favor llame a (617) 222 -3200 (marque 711 para servicio reld) o envie un e -mail a MB TACivi lRi ghtsgmbta. com. AAIRA— t A9aW* A Tin Rf'IJIMINfQA M; q �� p��f�apog enburgga,reginavilla.com At% 617- 357 -5772 $$260 *1], :x xEP-.W, p�(617) 222 -3200 (�� a�T711)N MBTACivilRig_htskmbta. com A ��1 �Ji z %gyp/ iq , flH , M P 0 agog enburggreginavilla.com AREP 617- 357 -5772 "260 I #Fx03iR , iA4R4(617) 222 -3200 ( *92Nn , i - MIT711) :5 W MBTACivilRi hg tskmbta.com Para mais informag6es, ou para solicitar servigos de acesso e /ou linguisticos em termos razodveis, contactar por email para apog enburg(a,reginavilla.com ou pelo telefone 617- 357 -5772 x26. Para mais informagaes sobre os seus direitos civis ou para apresentagdo de queixas, contactar pelo telefone (617) 222 -3200 (para Relay Service marcar 711) ou por correio electr6nico MBTACivilRights(a?mbta.com. Pour plus d'informations ou pour obtenir un accommodement raisonnable et /ou des services linguistiques, veuillez envoyer un courriel apog eg nburggreginavilla.com ou composez le 617- 357 -5772 x26. Pour en savoir plus sur vos droits civils ou deposer une plainte, veuillez appeler le (617) 222 -3200 (pour service de relais composez 711) ou par courriel MBTACivilRights@mbta.com. De' biet them chi tiet hoac de yeu cau nhirng ho trq hqp ly vd/hoac cdc dich vu ng6n ngCr, vui long email apoggenburg_na,reginavilla.com hoac goi 617- 357 -5772 x26. De"' biet them ve cdc quyen cling ddn cua quy vi hoac de khie "u nai, vui long gqi (617) 222 -3200 (goi bam 711 neu can Dich vu Chuyen tiep) hoac email MBTACivilRightsgmbta. com. This email was sent to csaunders @ci.reading.ma.us using GovDelivery Communications Cloud on behalf of the: Massachusetts z Department of Transportation • 10 Park Plaza, Suite 4160 • Boston, MA 02116 877 - 623 -6846 ❑ ___— _ _.. ___.- Saunders, Caitlin From: jrusso @acpcleaning.net on behalf of Jerry Russo <jrusso @acpcleaning.net> Sent: Tuesday, May 15, 2018 1:18 PM To: Reading - Selectmen Subject: checking in. M Checking in on the email I sent about making sure you office is clean so that you employees don't get sick. I have included it below with a link to a informative infographic about the benefits of keeping your office clean. Let me know if you would like a complimentary cleaning estimate of your office space Sincerely, Jerry Hi Ben, It pays to have a clean office. The average employee takes 7.7 sick days per year and when they are not at work, productivity and output decrease. Don't believe me? Check out this infographic. Can I give you a complimentary estimate of your cleaning needs? Sincerely, Jerry Jerry Russo -- VP of Business Development P11 Focused in Massachusetts, and serving everything from Maine to Florida. www.acpcleaning.net Copyright 2018 ACP Cleaning Our address is 12 Gill St #1700, Woburn, MA 01801 In order to unsubscribe from this mailing list, please click here IHI Saunders, Caitlin From: Sprint Business <SprintBusiness @biz.sprint.com> Sent: Tuesday, May 1 S, 2018 1:49 PM To: Reading - Selectmen Subject: Get the latest mobile tech without breaking the bank A cheaper way to keep your business mobile View email online Everything you need— without the budget- busting costs Your team wants the best new smartphones and tablets —but they don't come cheap. So how do you take the cost out of keeping up? Use our calculator to find out how much your devices are really costing you —and how much you could save by embracing a game- changing new approach to mobility. 0 FF-1 0 ©2018 Sprint. All rights reserved. Sprint and the logo are trademarks of Sprint. Other marks are the property of their respective owners. 318317 -MPU This email was sent to selectmen @ci.reading.ma.us. This is a promotional email from Sprint. For questions about our privacy policy write to: Office of Privacy - Legal Department, Sprint, P.O. Box 4600, Reston, VA 20195. UNSUBSCRIBE I SPRINT PRIVACY POLICY 0 Saunders, Caitlin From: vtsdmailer @vt -s.net on behalf of Contact form at Reading MA <vtsdmailer @vt- s.net> Sent: Thursday, May 24, 2018 9:21 AM To: Reading - Selectmen Subject: [Reading MA] Traffic concerns - Washington St. (Sent by Nick Gagnon, gagnonjn @gmail.com) Hello Board of Selectmen, Nick Gagnon (gagnonin @gmail.com) has sent you a message via your contact form (https: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https: / /www.readingma.gov /user /475 /edit. Message: Dear Board of Selectmen — I'm writing to express concerns about the lack of measures to limit the speed of cars traveling on Washington St. in front of Washington park. This one -way street is narrow and the view of the park entrance is frequently obstructed by parked cars, but a large number of drivers use the street as a high speed short cut to access Reading downtown instead of traveling down Prescott and Lincoln St. There is no signage advising of speed limit or to advise drivers to reduce their speed given that children may be at play in the park and I'm concerned that an accident could happen should a child decides to cross the street unexpectedly. Since the renovation of the park, I have noticed an increased use of its amenities and I'm concerned that the risk of accident will be exacerbated by the increased traffic volume that will occur once the several high density residential projects (e.g., Reading Village on Prescott St.) currently planned or under construction are completed. Would the town consider adopting improved measures (e.g., speedbumps, improved signage, increased enforcement of speed limits, etc.) to limit car speed on Washington St. and improve safety for park users? Best regards, Nick Gagnon 76 Washington St. Reading MA 01867 0 Saunders, Caitlin From: Nancy Benson <nancybenson225 @gmail.com> Sent: Wednesday, May 23, 2018 12:47 PM To: Reading - Selectmen; john.doherty @reading.k12.ma.us Subject: School Security Summit - Managing Students with Food Allergies during a Shelter -in- Place Emergency ( Food Allergy Research & Education Dear Dr. Doherty and the Reading Board of Selectmen, Unfortunately, I am unable to attend tonight's Security Summit. Please implement plans to ensure the safety of students with food allergies and other dietary restrictions in the Reading Public Schools in the event of a Shelter in Place or Lock Down emergency. Please refer to the information in the link provided by FARE below. Thank you for your kind attention, Nancy Benson https: / /www. foodallergy. org/ education - awareness /community- resources /teachers- schools- administrators /managing- students - food - allergies- during- shelter - place -emer_ ,ena