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HomeMy WebLinkAbout2018-03-13 SB Packet (Cancelled - Snow)c: Town of Reading Meeting Posting with Agenda ')NCD44���� Board - Committee - Commission - Council: Board of Selectmen Date: 2018 -03 -13 Time: 7:00 PM Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business IzRK ,� c �fr; 7 #18 MAR �- 7 PIN 2: 53 Location: Selectmen Meeting Room Agenda: Meeting Called By: Caitlin Saunders on behalf of Chairman John Arena Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment C. Town Manager's /Assistant Town Manager's Report 2) Open Session for topics not reasonably anticipated 48 hours in advance of the meeting 3) Proclamations /Certificates of Appreciation 4) Personnel & Appointments 5) Discussion /Action Items a. Hearing — Approve Water /Sewer /Storm Water Rates for FYI 7:20 b. New Resident Open House 7:30 C. Change of D /B /A — Ristorante Pavarotti 7:40 d. 467 Main St. 40R (Sunoco Station) 7:45 e. Hearing — Approve BOS Policies: Article 1 General Operating 8:30 Procedures f. Vote Annual Town Meeting Warrant Articles 9:30 6) Approval of Minutes a. January 30, 2017 b. February 13, 2017 7) Licenses, Permits and Approvals 8) Executive Session a. To discuss strategy with respect to Collective Bargaining 9:45 & Labor Contracts 9) Correspondence a. Email Julie Mercier/ Boriana Milenova, re: Eaton/Lakeview b. Email from Verizon Fios, re: Change in Programming C. Correspondence from Mass State Lottery Commission, re: Keno at 1330 Main St d. Email from Bob Kaminer, re: Reading Softball Little League e. Email from Ray Miyares, re: Ballot Question This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 1 From: Robert W. LeLacheur, Jr. CFA Date: March 7, 2018 RE: BOS Agenda for March 13th 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town- manager As a reminder, next week Barry Berman has office hours at Town Hall 6:30pm. Lorraine Barry and Jean Delios will be in to describe the New Resident Open House. It's a concept we've discussed among area Managers for two years, and in some communities the Libraries are testing out the idea this year. I know in my neighborhood there has been significant turnover in the recent past, and I think this format will be most welcome by our newest residents. Next the developer for 467 Main Street will make a presentation to the Board — please see your packet for more background. The proposed development is a mixed use project to be built under MGL Chapter 40R, consisting of 31 rental units and approximately 2,500 square feet of commercial space at 467 Main Street (the former Sunoco gas station). It was approved by the Reading Community Planning and Development Commission during the winter 2018 after a public process that took 4 months. Full project details may be found here: https• / /www readingma gov /planning- division /community- planning- and- development- commission /pages /467- main- street The developer will outline a couple of requests (outdoor dining, parking and driveway issues) that will be brought to the Board at a future meeting for your consideration. Town Counsel will again be present as you open a Public Hearing on BOS Policy Article 1 General Operating Procedures. This will continue the discussion from your last meeting. Note that as of this writing I have received no written comments from the Board. I would suggest that the Board consider voting whatever changes you are comfortable with, if any, at this meeting. It will be difficult to continue this discussion to your March 27th meeting (see below). Finally, I will ask if the Board wishes to vote on the Annual Town Meeting Warrant Articles, and then ask the Board to adjourn to Executive Session for the purpose of discussing strategy with respect to Collective Bargaining & Labor contracts, not to return to Open session. c� Office of the Town Manager `^ 16 Lowell Street 63-Inca Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: March 7, 2018 RE: BOS Agenda for March 13th 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town- manager As a reminder, next week Barry Berman has office hours at Town Hall 6:30pm. Lorraine Barry and Jean Delios will be in to describe the New Resident Open House. It's a concept we've discussed among area Managers for two years, and in some communities the Libraries are testing out the idea this year. I know in my neighborhood there has been significant turnover in the recent past, and I think this format will be most welcome by our newest residents. Next the developer for 467 Main Street will make a presentation to the Board — please see your packet for more background. The proposed development is a mixed use project to be built under MGL Chapter 40R, consisting of 31 rental units and approximately 2,500 square feet of commercial space at 467 Main Street (the former Sunoco gas station). It was approved by the Reading Community Planning and Development Commission during the winter 2018 after a public process that took 4 months. Full project details may be found here: https• / /www readingma gov /planning- division /community- planning- and- development- commission /pages /467- main- street The developer will outline a couple of requests (outdoor dining, parking and driveway issues) that will be brought to the Board at a future meeting for your consideration. Town Counsel will again be present as you open a Public Hearing on BOS Policy Article 1 General Operating Procedures. This will continue the discussion from your last meeting. Note that as of this writing I have received no written comments from the Board. I would suggest that the Board consider voting whatever changes you are comfortable with, if any, at this meeting. It will be difficult to continue this discussion to your March 27th meeting (see below). Finally, I will ask if the Board wishes to vote on the Annual Town Meeting Warrant Articles, and then ask the Board to adjourn to Executive Session for the purpose of discussing strategy with respect to Collective Bargaining & Labor contracts, not to return to Open session. Here is your draft agenda for 3/27: March 27, 2018 Tuesday Office 1.11fur ;lnd €C% Flieddna"n 6:30 HEARING Postmark Square - loading zone on Sanborn Street LeLacheur 7:30 North Reading MWRA update LeLacheur 8:15 HEARING Birch Meadow Sunday Hours Recreation Committee 8:45 Recreation topics Recreation Committee 9:15 Executive Session To discuss strategy with respect to Collective Bargaining & Labor Contracts LeLacheur 9:45 The developer of the Post Office will be back in to the Board with a formal request concerning a loading zone. We will share the details of that request as soon as possible. Of note is the North Reading agenda item. As of this writing they plan to visit to update the Board and the community of their Andover /MWRA /Reading Water Sourcing project. It is important that the Board know that this past Monday night the North Reading Selectmen voted to request a Home Rule petition to allow for a 99 -year Inter - Municipal Agreement (IMA) with either Andover OR Reading. As I understand it, part of this request involves a petition to the state involving Reading land at the Ipswich River site but I do not know the details. I have requested a copy of that Home Rule Petition and will forward it to the Board as soon as possible. My understanding is the filing was made in order to get in line for the legislative session, even while a final decision has not been made by North Reading. In speaking with both the NR Town Administrator and the current NR Selectman Chair, I have made it very clear that if they pursue MWRA /Reading as an option, there is a great deal of work for them to do in our community before a Reading Town Meeting would even entertain approving a 99 -year IMA. That 99 -yr IMA concept is new to the discussion within the past couple of weeks, as it was introduced during recent North Reading /Andover discussions. Note also that Andover has called another Special Town Meeting in early April to reconsider the matter. There is a placeholder for two Recreation items, Assistant Town Manager Jean Delios will be following up on that area and finalize next steps for Recreation. Finally, I have reserved time for an Executive Session to complete any business started but not finished at your next meeting. 31712018 Andrew Friedmann Staff Estimated HEARING Postmark Square - loading zone on Sanborn Street LeLacheur 7:30 March 7, 2018 FINCOM'- VoteAnnual TM WarrantArticles Wednesday 8:15 HEARING Birch Meadow Sunday Hours Recreation Committee 8:45 March 13, 2018 Recreation topics Tuesday 9:15 Office Hour Barry Berman LeLacheur 6:30 HEARING Approve Water /Sewer /Storm Water Rates for FY19 LeLacheur 7:20 March 28, 2018 New Resident Open House Barry & Delios 7:30 April 30, 2018 467 Main St. 40R (Sunoco Station) Delios 7:45 HEARING Approve BOS Policies: Article 1 General Operating Procedures Town Counsel 8:30 Vote Annual Town Meeting Warrant Articles LeLacheur 9:30 Executive Session To discuss strategy with respect to Collective Bargaining & Labor Contracts LeLacheur 9:45 Office Hour Andrew Friedmann 6:30 HEARING Postmark Square - loading zone on Sanborn Street LeLacheur 7:30 North Reading MWRA update LeLacheur 8:15 HEARING Birch Meadow Sunday Hours Recreation Committee 8:45 Recreation topics Recreation Committee 9:15 Executive Session To discuss strategy with respect to Collective Bargaining & Labor Contracts LeLacheur 9:45 April 23, 2018 Annual Town Meeting I Monday March 28, 2018 Financial Forum ? Wednesday Office Hour Board reorganization? LeLacheur 7:00 Town Accountant Quarterly Review Angstrom 7:20 Discuss Water Tank/Cell Tower Percival 7:45 Discuss BOS Policies: Article 2 Volunteers, Boards and Committees Board 8:30 April 23, 2018 Annual Town Meeting I Monday April 26, 2018 Annual Town Meeting II Thursday April 30, 2018 Annual Town Meeting III Monday DRAFT - BOARD OF SELECTMEN 2018 AGENDAS 2018 31712018 Staff Estimated Future Agendas HEARING Approve BOS Policies: Article 2 Volunteers, Boards and Committees LeLacheur Discuss Oakland Road land public process LeLacheur Discuss Liquor License policy LeLacheur July '18 Percy Avenue: improvements on a private way LeLacheur Downtown Parking Segalla Recurring Items Close Warrant: Nov '17 TM by 9/26 Close Warrant: Apr ' 18 TM by 2/27 Review BOS /TM Goals Dec & June Semi -ann Appointments of Boards & Committees June Annual Hearing Approve Classification & Compensation June Annual Hearing Tax Classification October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly Economic Development Director Semi -ann RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees Annual 5a\ tql) 5a� 50, rl 5A �ja�' Saunders, Caitlin From: Reference, Reading <rdgref @noblenet.org> Sent: Wednesday, March 07, 2018 3:48 PM To: Reading Reference Subject: New Resident Open House Dear Participants in Reading's First New Resident Open House, Thank you for registering for this event to welcome Reading's new residents! At this time we have over 50 families signed up to attend. Here are a few things that we would like you to keep in mind: The New Resident Open House is Tuesday, March 20 from 5:30 -7:00. It will take place on the Library's Lower Level. This is an information fair. No soliciting, selling or campaigning. The Library will provide table and chairs. We are delighted that so many groups and departments signed up. This also means that space is at a premium and we will be sharing table space. The room will be available for set up as of 3:00. In order to save space in the parking lot for new residents, we need all presenters to park on the street. If you have a lot of materials to drop off, please plan to come by between 3 and 4:30 to bring in your materials. We will reserve several parking spots for "Drop Off." Once you have dropped off your materials, please park on the street. If you will need assistance at drop off, please notify the Library by emailing rdgref @noblenet.org. Help us get the word out about the New Resident Open House! If you have new residents in your organization or if you are assisting new families in any way, please be sure to inform them about the Open House. Here's a link to the registration page on the library calendar, http:// libca1.readingpi.org /event/3695274. The first 100 households to register will receive a welcome bag from the Reading- North Reading Chamber of Commerce. As part of the New Resident Open House, the Library will create a display board of Reading's Hidden Gems! If you have any favorite places or know about any hidden gems, please email me your suggestions. Finally, if you have any questions about this event, please contact the Library at rdgref @noblenet.org or call 781 -944 -0840. Sincerely, Lorraine Barry 5b\ Information Services Reading Public Library 64 Middlesex Avenue Reading, Massachusetts 01867 781 -944 -0840 rdgre& noblenet. org Your Ideas Count! Complete this quick survey to help us better serve you. mop The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 )gwIV 111ass� a >fabec AMENDMENT APPLICATION FOR: Change of Corporate Name, Change of DBA, Change of Legal Structure, Change of Class, Change of Category Below you will find a step -by -step explanation of the amendment application process. Please read this entire page before you apply for an amendment to your license as it provides critical information on the approval process. The ABCC urges you to reach out to the Local Licensing Authority ( "LLA ") in the city or town in which you are applying for a amendment to your license before applying. While state law requires you to submit certain documents, your LLA may have other documents and/or fees required of you before it will consider your application, and failure to contact them before you apply for a change of manager amendment to your license may delay the consideration of your application. The granting of a retail license amendment involves a three -step process under M.G.L. c. 138, §§ 15A & 1613: 1. Step-One is the granting of an amendment application by the LLA; 2. Step Two is approval by the ABCC; 3. Step Three is the issuance of the amended retail license by the LLA. Each step has certain legal requirements: Step One. In Step One, when you submit your application with the LLA, the LLA is required by law to note the date and hour your application is filed with it. The LLA must act on an application within 30 days of it being filed. If the LLA grants the license, the application shall be forwarded to the ABCC no later than 3 days following such approval. Step Two. In Step Two, when the ABCC receives an amendment application that has been approved by the LLA, an investigator will be assigned. The investigator will investigate the proposed beneficial interest(s), examining any criminal background and fitness of character. Parties to an amendment application must respond promptly to investigators' inquiries. Failure to do so will result in a delay of the approval and may result in a denial of the amendment application. Step Three. Once the LLA receives the ABCC's approval of an amendment application, it must issue the amended license within 7 days. t)6 The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 IV �nwA,, inass.gov/alrecc AMENDMENT APPLICATION FOR: Change of Corporate Name, Change of DBA, Change of Legal Structure, Change of Class, Change of Category The following documentation is required as a part of your retail license amendment application. ABCC investigators reserve the right to request additional documents as apart of their investigation. ALL AMENDMENTS REQUIRE: ® 'K onetary Transmittal Form with $200 fee You can PAX .11NL or include a $200 check made out to the ABCC ® Amendment Application (this packet) ® Vote of the Corporate Board A corporate vote authorizing all amendments being applied for, signed by an authorized signatory for the licensed entity ® Additional Documents Required by the Local Licensing Authority ADDITIONAL REQUIRED DOCUMENTS: CHANGE OF CORPORATE NAME Business Structure Documents If Proposed Licensee is applying as: - A Corporation or LLC - Articles of Organization from the Secretary of the Commonwealth - A Partnership - Partnership Agreement - Sole Proprietor - Business Certificate CHANGE OF DBA ® Business Certificate CHANGE OF CORPORATE STRUCTURE Business Structure Documents If Proposed Licensee is applying as: A Corporation or LLC - Articles of Organization from the Secretary of the Commonwealth - A Partnership - Partnership Agreement - Sole Proprietor - Business Certificate CHANGE OF CLASS, CATEGORY, TYPE No additional requirements Print Form The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 Iyww. mass. L`oulabec RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION MONETARY TRANSMITTAL FORM APPLICATION LICENSING AUTHORITY. ECRT CODE: RETA CHECK PAYABLE TO ABCC OR COMMONWEALTH OF MA: $200.00 (CHECK MUST DENOTE THE NAME OF THE LICENSEE CORPORATION, LLC, PARTNERSHIP, OR INDIVIDUAL) CHECK NUMBER IF USED EPAY, CONFIRMATION NUMBER 051003 A.B.C.C. LICENSE NUMBER (IF AN EXISTING LICENSEE, CAN BE OBTAINED FROM THE CITY) 01 0030 -RS -1016 LICENSEE NAME (BOSTON FOODS, INC. DBA RISTORANTE PAVAROTTI ADDRESS 601 MAIN ST CITY /TOWN READING STATE MA ZIP CODE 01867 TRANSACTION TYPE (Please check all relevant transactions): F Alteration of Licensed Premises Q Cordials /Liqueurs Permit Change Corporate Name �] Change of License Type ® Change of Location © Change of Manager R Issuance of Stock E] New Officer /Director 0 Transfer of License R New Stockholder Management /Operating Agreement [] Pledge of Stock More than (3) §15 F] Pledge of License Q New License R Seasonal to Annual 0 Transfer of Stock Q Wine & Malt to All Alcohol 0 6 -Day to 7 -Day License ® Other 110-h4/46F QF 09AE THE LOCAL LICENSING AUTHORITY MUST MAIL THIS TRANSMITTAL FORM ALONG WITH THE CHECK, COMPLETED APPLICATION, AND SUPPORTING DOCUMENTS TO: ALCOHOLIC BEVERAGES CONTROL COMMISSION 239 CAUSEWAY STREET BOSTON, MA 02241 -3396 5G�) 2/20/2018 httnQ• /AAAAAAi nnuhill r,.nm/mnqq Commonwealth ABCC - Retail Your Payment Has Been Approved Ucense Number 00030-RS1016 License Type Retail Ucense Filing Fee Method Of Payment Checking Bank Account Number ****1748 o-0., nntR, Exit Make Another Pa ment Print J 1/1 The Commonwealth of Massachusetts Alcoholic Beverages Control Commission F 239 Causeway Street Boston, MA 02114 wwminass.gat�,a cc I— AMENDMENT APPLICATION FOR: Change of Corporate Name, Change of DBA, Change of Legal Structure, Change of Class, Change of Category Please complete this entire application. if field does not apply to your situation, please write NIA. 1. NAME OF LICENSEE (Business Contact) . OSTON FOODS, INC. DBA RISTORANTE PAVAROTTI 1—� ABCC License Number k030-RS-1 016 City/Town of Licensee I�FADING 2. APPLICATION CONTACT The application contact is required and is the person who will be contacted with any questions regarding this application. First Name: NNAN Middle: Last Name: JkESAVALU Title: wner Primary Phone: 178885644 1� El Email: [P OSTONFOODSINC@GMAIL.COM . BUSINESS CONTACT Please complete this section ONLY if there are changes to the Licensee phone number, business address (corporate headquarters), or mailing address. Entity Name: Primary Phone: Fax Number: Alternative Phone: Email: Corporate Street Number: 01 Street Name: �1 1VIAIN STREET City/Town: FADING State: J A Zip Code: 1867 Country: kA 0 Check here if your Mailing Address is the same as your Business Address Street Number: Street Name: City/Town: State: Zip Code: r Country: AMENDMENT APPLICATION FOR: Change of Corporate Name, Change of DBA, Change of Legal Structure, Change of Class, Change of Category Please check the amendment that you are applying for and complete the corresponding section. Please refer to the requirements page for required documents. Change of Corporate Name This is the License Entity Name or the Business Contact ® Change of DBA © Change of Corporate Structure LLC, Corporation, Sole Proprietor, etc Change of License Category All Alcohol, Wine and Malt, Wine Malt and Cordials Change of License Class Seasonal or Annual F] Change of License Type* Last - Approved Corporate Name: Requested New Corporate Name: Last - Approved DBA: Requested New DBA: Last - Approved Corporate Structure Requested New Corporate Structure Last - Approved License Category Requested New License Category Last - Approved License Class Requested New License Class Last - Approved License Type i.e. Restaurant to Club Package Store to Supermarket Requested New License Type *CAN NOT change from an on- premise to an off - premises license type.* F RISTORANTE PAVAROTTI IZUCCA ITALIAN RESTAURANT & BAR o El El ADDITIONAL SPACE The following space is for any additional information you wish to supply or to clarify an answer you supplied in the application. If referrencing the application, please be sure to include the number of the question to which you are referring. VOTE OF THE CORPORATE BOARD At a Special meeting of the shareholders of Boston Foods, Inc (the" Corporation "), under the laws of the Commonwealth of Massachusetts, held at 601 Main street, Reading, MA 01867, with all shareholders present and voting,and in accordance with the bylaws and the laws; Upon motion duly made and seconded, it was unanimously VOTED: The approval of dba change from "Ristorante Pavarotti" to " Zucca Italian restaurant & bar ". I DO FURTHER CERTIFY THAT the above vote has not been altered,amended,rescinded or repealed. I DO FURTHER CERTIFY THATthe corporation is a duly organized Corporation; that the foregoing vote is in accordance with the by -laws of the Corporation. Dated at Reading this 20 th day of February, 2018. Attested: r., - -- -- ---------------- ��'�'(�`lv Kannan Kesavalu, President 5C,$ 0 oFRF� ry x c N co Town of Reading BUSINESS CERTIFICATE Certificate #:18 -026 Original Issue: February 13, 2018 Type: New Renew: Expiration: February 13, 2024 In conformity with the provisions of Massachusetts General Laws, Ch 110 Sec 5, as amended, the undersigned hereby declares that a business is conducted under the title o£ Zucca Italian Restaurant and Bar 601 Main Street Reading, MA 01867 Said business is conducted by the following named person(s). If a corporation, include the title of each corporate officer signing the certificate. Name Address Shanker Krishnamoorthy Kannan Kesavalu Saran a Ashokrja Shanker Kris oorthy 3 Pleasant Street Medford, MA 02155 P5 Snow Circle Nashua, NH 03062 18 Skytop Garden Parlin,NJ 08859 Kannan Kesavalu Saranya Ashokrja Type of Business: Restaurant Appeared before me the above named person(s) and acknowledged the foregoing to be a true and accurate account, given under the pains and penalties of perjury this 21st day-of February 2018. Laura A. Gemme, Town Clerk In accordance with the provisions of Massachusetts Laws the business certificate shall be in effect for a period of 4 years from the date of issue and shall be renewable by the applicant every four years thereafter. In the event of discontinuance, withdrawal of partner, retirement, or amendment of the certificate in any manner it shall be necessary to file with the Town Clerk such change, under oath. Such change shall be recorded with and become part of the original filing. Copies of the Business Certificate shall be available at the address of the business and shall be furnished to any person(s), making purchases of goods or services upon request. This is not a license to do business. Necessary licenses and permits must be obtained at the Town Manager's Office or Board of Health. 5�q Town of Reading y 16 Lowell Street �a Reading MA 01867 6�90NCOPPOR'- Town Clerk fax: 781 - 942 -9070 781 - 942 -9050 website: www.readingma.gov Please be aware that this application is a request for a Business Certificate and not a license or permit to do business. You must obtain all licenses or permits required by the Commonwealth of Massachusetts and the Town of Reading. Business Certificate Request - Notary Form In conformity with the provisions of MGL Chapter 110, Section 5, as amended, the undersigned hereby declares.that a business under the title .of DBA - doing business as: Business Name Business Type:n_si FZ c Corporation Name: T_ is conducted at M ;A 1 N SiTer_t- Reading, Massachusetts by the following named persons: Full Name: p` v Signed: Sig ure Residence: Pam �. i' i� N T .S �7 J Signature Signature Signature A certificate issued in accordance with this section shall be in force and effect for four years from the date of issue and shall be renewed each four years thereafter so long as such business shall be conducted and shall lapse and be void unless so renewed. The Commonwealth of Massachusetts ss sa Ee b urcar'u Personally appeared before me the above - named „nom A &ka k; ano mane oath that the foregoing statement is true. Expiration Date: P 2. �0 2A N ota ry Not Pi is • °! e of N .:.I, (Seal) (Votary Public State of New Jersey 1�{y.. Commission. Expires Sep 23, 2.021 i BRIAN D. McGRAIL ATTORNEY AT LAW LAKESIDE OFFICE PARK 599 NORTH AVENUE SUITE SEVEN, SECOND FLOOR WAKEFIELD, MASSACHUSETTS 01880 TELEPHONE (781) 246 -9999 February 27, 2018 John Arena, Chairperson Reading Board of Selectmen Town Hall 16 Lowell Street Reading, MA 01867 RE: My Client: Boghos Properties, LLC Property: 467 Main Street Dear Mr. Chairman, FAX (781) 246 -1986 This office represents Boghos Properties, LLC (hereinafter `Boghos ") relating to the construction and operation of a 31 unit rental building mixed in combination with approximately 2,500 square feet of commercial space to be located at 467 Main Street, Reading, Massachusetts (hereinafter the "Project "). The Project was approved by the Reading Community Planning and Development Commission (hereinafter the "CPDC "), pursuant to a M.G.L. Ch. 40R and Section 10.5 of the Town of Reading Zoning Bylaw decision tiled with the Reading Town Clerk on February 14, 2018 (hereinafter the "Decision") a copy of which is attached hereto. The CPDC, after seeking comment and consultation from other town boards and town officials, including, but not limited to, the Reading Parking Traffic Transportation Task Force (hereinafter the "PTTTF "), included the following three requirements and/or conditions in the Decision necessitating Board of Selectmen consideration: L "As the entrance%xit (to the parking garage serving the Project) off of Green Street is less than the required 50' from Main Street, the Applicant will need to seek Board of Selectmen approval: " This requirement and/or condition is referring to "Town of Reading, Massachusetts Driveway Design Requirements" paragraph 7, which states: "Wherever possible, drives are to be set back 50 feet or more from a street corner, measured between the nearest edge of the driveway and the cross road edge of pavement." As approved by the Decision, the �a� entrancelexit location to the Project on Green Street is 46' from the Main Street intersection rather than the desired 50'. It is important to note that Boghos initially proposed to locate entrance/exit to the Project on Main Street rather than on Green Street. Boghos complied with the request of the CPDC to relocate the entrance/exit location to Green Street in order to maintain continuity of the retail frontage along Main Street, and for safety and practical reasons. In its review of the Project the PTTTF recognized that full compliance with this design requirement was not possible in that the site frontage on Green Street was limited and the PTTTF further determined that a 4' deviation from the desired 50' is de minimis and will not negatively impact overall site function. Thus, Boghos respectfully requests that the Board of Selectmen approve the entrance/exit location to the Project on Green Street at 46' from the Main Street intersection as required by the Decision, with a 4' deviation from the desired 50'. 2. "The Applicant shall request permission from the Board of Selectmen., and if approved, outdoor seating will be provided at the sidewalk level off of the commercial space." The Project includes 2,500 square feet of street level commercial space. The CPDC and Boghos anticipate that one of the tenants in the commercial space may include a dining or food service type establishment. In the event this occurs, Boghos is seeking permission from the Board of Selectmen to provide outdoor seating on the sidewalk at the street level of the commercial space. In its review of the Project the PTTTF is generally supportive of this request recognizing that the sidewalk appears wide enough to accommodate outdoor seating while not compromising the ability of pedestrians to pass. The PTTTF pointed out, and Boghos recognizes, that if this request is approved by the Board of Selectmen, future tenants or occupants will also need to apply for and obtain an Outdoor Dining License pursuant to Board of Selectmen Policy Section 3.10. Thus, Boghos respectfully requests that the Board of Selectmen grant permission for the Project to have outdoor seating on the sidewalk at the street level of the commercial space conditioned upon any future tenants or occupants applying for and obtaining an Outdoor Dining License pursuant to Board of Selectmen Policy Section 3.10. 3. "The Applicant shall request permission from the Board of Selectmen, and if approved, will be provide up to three $' x 20'parallel parking spaces along Main Street for use as short -term parking or retail loading/unloading." As part of the Project, Boghos is proposing, entirely at his expense, to adjust the sidewalk along Main Street to create up to three on- street parking spaces, which will be fully public and regulated as the Town of Reading sees fit. The site frontage currently contains two curb cuts, both of which will be fully closed off since the entrance/exit for the Project will be located on Green Street. The southern curb cut will be reset with brick pavers to match the existing sidewalk, and a portion of the northern curb cut will be utilized for the on- street parking spaces. The location of the parking spaces is advantageous to the Project's commercial space, and considerate of existing street trees. Boghos will work with the Reading Municipal Light Department to relocate any light poles as needed. The width of 2 E1,P the sidewalk will remain adequate to meet Town of Reading standards. The PTTTF is generally supportive of the addition of on- street parking spaces to the town's parking inventory. Thus, Boghos respectfully requests that the Board of Selectmen grant permission for the Project to create up to three on- street parking spaces, which will be fully public and regulated as the Town of Reading sees tit as described above. In conclusion, Boghos is respectfully requesting that the Board of Selectmen, pursuant to requirements and /or conditions in the Decision, approve and /or grant permission for the following: 1. Approve the entrance /exit location to the Project on Green Street at 46' from the Main Street intersection as required by the Decision, with a 4' deviation from the desired 50'; and 2. Grant permission for the Project to have outdoor seating on the sidewalk at the street level of the commercial space conditioned upon any future tenants or occupants applying for and obtaining an Outdoor Dining License pursuant to Board of Selectmen Policy Section 3.10; and 3. Grant permission for the Project, at Boghos' expense, to create up to three on- street parking spaces, which will be fully public and regulated as the Town of Reading sees fit. In addition to a copy of the Decision I am also attaching Sheet A101 of the Project's plans to illustrate, for the Board of Selectmen, the location of the exit/entrance of the Project, the location of the proposed outdoor seating, and the location of the proposed on- street parking spaces. Thank you in advance for your consideration and we will have representatives in attendance at your meeting to answer and address any questions that you or your fellow board members may have. Yours truly, Brian D. McGrail, Esq. BDM /eg CPDC Decision and Project Plan Attached CC: Julie Mercier, Community Development Director 56 3 lb m 0 MIA3 NVId iN]NdOlqA](] Wt uj AI KS Na IV Z9f7' lb m 0 Town of Reading 16 Lowell Street Reading, MA 01867 February 14, 2018 Julie D. Mercier Community Development Director Phone: 781.942 -6648 Fax: 781.942 -9071 Website: www.readingma.gov Downtown Smart Growth District (DSGD) Plan Review M.G.L. Chapter 40R DECISION Project: 467 Main Street, Applicant: Boghos Properties LLC To the Town Clerk. l~, M This is to certify that, at a public hearing of the Commrdnioi Planning and Development Conwils. opened on December 11, 2017, continued to January 8, 2018, January 22, 2018, and Fel rivey 12, 2018, and closed on February 12, 2018 by a motion duly made and seconded, it was voted.• "We, the Reading Community Planning and Development Commission, upon request from Boghos Properties LLC, under Section 10.5 of the Zoning Bylaws of the Town of Reading, and MGL Chapter 40R, to consider the application for 40R Development Plan Review to construct a 4 -story mixed -use building with 31 housing units and approximately 2,500 square feet of commercial space at 467 Main Street (Assessors Map 17, Lot 61) — as shown on the Architectural & Site Plans prepared by EMBARC Architecture + Design Studio / Design Consultants Inc., and listed below — do hereby vote 3 -0 -0, to approve the 40R Development Plan, inclusive of the listed waivers, subject to the Findings and Conditions below." Materials Submitted: The following materials were submitted into the public record: a) Certified List of Abutters, dated 11/1/17. b) DSGD Development Application Form, filed with the Town Clerk 11%8/17. c) Development Application Form & Supporting Documentation, 467 Main Street, submitted 11/7/17, including: Application; List of Waivers; Affordable Housing Restriction Agreement for OR Rental Project; and: a. Trip Generation Memorandum, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., dated 11/7/17, with an Appendix. d) Email from Community. Development Director to Applicant with a statement deeming the submission Substantially Complete, and including a list of additional information needed, dated 11/8/17. e) Legal Notice, published in the Daily Times Chronicle on 11/22/17 and 11/29/17. 0 Architectural & Site Plans: 5d`' a. Sheet A000: Cover, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio / Design Consultants Inc., dated 11/7/17, revised 1/29/18. b. Sheet 1 of 1: Existing Conditions Plan, 467 Main Street, Reading, MA, prepared by Matthew Lowry, P.L.S., surveyed for Boghos Properties, dated 11/2/17. c. Sheet C -1: Utility Plan, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., not dated, most recently revised 1/29/18. d. Sheet C -2: Layout & Grading Plan, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., not dated, most recently revised 1/29/18. e. Sheet 1: Parking Area Maneuvers, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., not dated, most recently revised 1/29/18. f. Sheet 2: Parking Area Maneuvers, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., not dated, most recently revised 1/8/18. g. Aerial View, 467 Main Street, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17. h. Sheet A001: Site Photos, 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17. i. Sheet A101: Ground Floor Plan, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/29/18. j. Sheet A102: Second & Third Floor Plan, 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/8/18. k. Sheet A104: Fourth Floor Plan, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/8/18. 1. Sheet A105: Roof Plan, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/8/18. m. Sheet A201: Building Elevations (West & North), 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/27/17, revised 1/29/18. n. Sheet A202: Building Elevations (East & South), 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/27/17, revised 1/29/18. o. Sheet A203: Enlarged Elevation, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 12/11/17. p. Sheet A301: Building Sections, 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/8/18. q. Rendering — Main Street, 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 12/11/17. r. Street View — South, 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/29/18. s. Snow Removal Plan (depicted on Sheet A101), 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/29/18. t. Trash Removal Plan (depicted on Sheet A101), 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/29/18. 1�611 u. Sheet ET -1: Existing Tree Analysis, 467 Main Street, Reading, MA, prepared by William Fleming Associates, dated 11/28/17. v. Sheet L -1: Landscape Plan, 467 Main Street, Reading, MA, prepared by William Fleming Associates, dated 11/28/17. W. Sheet L -2: Landscape Details, 467 Main Street, Reading, MA, prepared by William Fleming Associates, dated 11/28/17. g) Stormwater Management Report, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., dated 11/27/17. h) Traffic Impact & Access Study, prepared by Design Consultants Inc., dated November 2017, revised January 2018. i) Memo from Town Engineer to Community Development Director, dated 12/6/17. j) Memo from Town Engineer to Community Development Director, dated 2/6/18. k) Revised List of Waivers, dated 2/12/18. 1) Draft Decision, dated 2/12/18. General Findings: 1) Zoning: The site is located within a Business B Zoning District and the Downtown Smart Growth District (DSGD) / 40R Overlay District. 2) Overview: The existing 18,063 square foot site contains a one -story commercial building that formerly operated as a retail gas station (Sunoco) and automotive repair business. The site gently slopes towards Main Street, and is mostly paved with a small grassed area and some small trees at the rear. The Applicant is proposing a 4- story, 48 -foot mixed -use building on the site. The proposed project will consist of 31 rental housing units, 8 of which will be deed restricted affordable, and 2,500 square feet of ground level commercial space. The Applicant is seeking Development Plan approval from the CPDC under Section10.5 of the Reading Zoning Bylaw pursuant to M.G.L. Chapter 40R. The project includes a partially enclosed 39 -space parking garage on the ground floor with a 10' clearance, two -way vehicular entrance /exit off of Green Street, and one -way interior circulation, with a 12'x35' space that can be used as an interior loading area. The garage door is recessed to improve sight lines for cars exiting the garage. For pedestrians, two primary retail entrances and the primary residential entrance are proposed off of Main Street. As the entrance /exit off of Green Street is less than the required 50' from Main Street, the Applicant will need to seek Board of Selectmen approval. The site design also proposes closed- system stormwater management, a transformer pad, landscaping, a 6' high fence, lighting, and a private roof deck. Water, fire and gas connections are proposed from Green Street; sewer and drainage connections are proposed from Main Street. Electric, telephone and cable will be extended from Main Street to the transformer off of Green Street. The retail space is proposed to be equipped with an exhaust system through to the roof to accommodate a potential restaurant tenant. 3) lntcrior S )ace: The proposed project will comprise +/- 30,763 net enclosed square feet, as follows: +/ -2,833 (ground floor); +/ -9,415 (2'd floor); +/- 9,415(3�d floor); +/ -8,100 (4t' floor); and + / -1,000 (roof deck). The ground floor also includes. +/-9,762 square feet of garage space 35a�� that is covered with a roof but not enclosed by walls, and +/ -2,980 square feet of garage that is open to the sky. The ground level includes 39 dedicated parking spaces in the garage, a residential lobby, a trash room, a mechanical/electrical space, a 12' x 35' loading zone, elevator & stair shafts, and approximately 2,500 square feet of commercial space. The 4th level includes a 445 square foot common area / club house with a roof deck. The roof includes an area for mechanical units, an elevator penthouse and access stairs, and a 1,000 square foot furnished roof deck. The total unit breakdown is 15 one - bedroom units and 16 two - bedroom units. The building design also includes: private balconies on the 2nd, 3rd and 4th levels, and only in the recessed areas where the building faces abutters; interior stairs and an elevator; an exhaust shaft, and service spaces on each level. The Applicant shall request permission from the Board of Selectmen, and if approved, outdoor seating will be provided at the sidewalk level off of the commercial spaces. 4) Commercial Space: The project proposes approximately 2,500 square feet of commercial space, which may be split into two or more smaller spaces depending on tenants and demand. The Applicant shall consider demising the space into small units that can be affordable to creative economy tenants. 5) Roof Deck: A 1,000 square foot private roof deck is proposed on the 4th level as an amenity to building tenants. The roof deck may be furnished with tables, chairs, benches and planters. The mechanical units will be screened with a 4' wall, and the roof deck will be set back from the roof edge a minimum of 10'. 6) Parkin: The project includes 39 dedicated parking spaces in the garage, 12 of which will be 8' x 16' compact spaces, and 27 of which will be 8.5' x 17' regular spaces. Two of the spaces will be handicap accessible. The garage will be only partially enclosed, but will be exclusive to building residents and the property management company. The overall parking ratio is 1.26 space's per residential unit. Bike Parking: No bike parking is proposed; the Applicant shall consider providing bike storage within the garage. Commercial Parking -- the Applicant shall be aware of the follow_ ing As the site is NOT within 300 feet of a public off - street parking lot, parking is required to be provided on -site for commercial uses, as follows: Retail or Restaurant: 0 spaces Office and Institutional: 2 spaces per 1,000 square feet Other Non - Residential, 2,000 square feet or more: 1 space per 2,000 square feet 7) Loading / Deliveries: Front door and on- street deliveries are NOT allowed for non- residential establishments on Main Street. The project includes one 12'x 35' van loading and unloading area within the parking garage that is accessed via the same drive aisle as the rest of the parking garage. The garage will be able to accommodate deliveries from vehicles that meet the 10' clearance. The Applicant shall request permission from the Board of 4 4 Selectmen, and if approved, will provide up to three 8'x 70' parallel parking spaces along Main Street for use as short-term parking or retail loading/unloading. No changes to the widths or roadway configurations of Main Street or Green Street are proposed. 8) Property Manauement: The property will likely be managed by a local property management company. 9) Snow Removal: While most snow will fall on the roof, a portion of the garage is open. A ThermaRay — USA Radiant Heating System is proposed in the floor under the open area of the garage. 10} fire Safety: The building will consist of a steel - framed parking garage with wood - framed construction for the upper floors. The building will be fully sprinklered with standpipes in the stairwells and a carbon monoxide system in the parking garage. 11) Trash Disposal: Building tenants will be responsible for bringing their trash/recycling to the trash room in the basement. The trash/recycling bins will then be rolled out to the loading area or the street by the management company in advance of weekly trash pick -ups. 12) Storage Areas: No supplemental residential tenant storage areas are proposed in the basement. Retail storage areas may be provided in the basement. 13)'Transformer: A transformer is proposed along Green Street, at the northeast corner of the property. 14) Construction Impacts: the construction is anticipated to take approximately 18 months and may require that the sidewalks and a portion of Green Street be closed for a period of time. 15) Wetlands/ hloodl?lain:There are no wetland resource areas or buffers on or near the site, and the site is not within a 100 -year floodplain. Findings pursuant to DSGD Design Standards & Guidelines: 7. Building Design Standards 7.1 Massing 7.1.1 Front Fagade Setback — the front fagade at ground level varies in setback from 0 -3 feet to allow for outdoor seating in front of the commercial spaces, and to help articulate the building entries. 7.1.2 Building Step -Back Requirements — along portions of the front fagade, the building will be stepped back 5 -6' at the second floor, and another 5 -6' at the fourth floor. At the rear fagade, the building will be stepped back to meet the 63.4 degree maximum building enveloped line. The site does not abut a residential district on any side. 7.1.3 Mixed -Use Building Proportions — the emphasis on glazing and horizontality give legibility to the commercial spaces on the first floor, while the balance of glazing and other materials are appropriate in terms of residential proportions on the upper floors. 7.1.4 Special Function Space Differentiation — not applicable to the current proposal; however, the Applicant is encouraged to think about community place - making events when approaching commercial tenants. 7.2 Appearance 7.2.1 Defined Proportions — each building facade includes a combination of bays, recesses, balconies, and step -backs to define and articulate the building's proportions. 7.2.2 Horizontal and Vertical Elements — the building facades include horizontal elements such as canopies and step backs, and vertical elements such as recesses and vertically aligned windows. 7.2.3 Continuous Facade Elements — some of the elements of the Main Street (west) faeade wrap partially around the south and east sides of the building, and continue along the north portion of the lot with frontage on Green Street. The elements along the rear (east) faeade are simplified to clarify the front/back hierarchy and to allow for more privacy for direct abutters. 7.2.4 Rooftop Mechanical Setbacks — all rooftop mechanicals are setback from the building edge where they will not be visible from the street, and will be screened to mitigate noise. 7.2.5 Incorporation of Existing Significant Building Facades — the Applicant has incorporate elements of nearby iconic structures, such as the MF Charles building, into the proposed brickwork design. 7.2.6 Franchise Architecture — distinctive building design that is trademarked or- identified with a particular chain or corporation and is generic in nature, is not allowed in the DSGD — the Applicant shall be aware of this when recruiting tenants. 7.3 Entries 7.3.1 Articulation — commercial building entries are articulated with projecting fabric awnings; the residential entry is separate and is differentiated with a metal composite panel awning and concrete masonry. 7.3.2 Retail and Commercial Entry Transparency — commercial entries face Main Street, are primarily transparent, and are accessed from the public sidewalk. 7.3.3 Integrated Lighting & Signage — lighting and signage will be integrated into the commercial entries and facades. 7.3.4 Upper Floor Entries — the entry to the upper residential floors will be offset from the commercial entries so as not to interrupt the commercial streetscape. 7.4 Fenestration 7.4.1 Commercial Horizontality & Residential Verticality — the proposed glazing articulates the building uses pretty well. 7.4.2 Glazing — the ground floor commercial spaces will be a minimum 60% glass to maintain views, with transom windows above the doors. 7.4.3 Overhanging Awnings or Canopies —the commercial street front will be defined by a series of awnings. Upper floor balconies will be accessible. 7.5 Materials 7.5.1 Exterior Finishes — the Main Street faeade will be comprised of aluminum store fronts, pre -cast stone wall base, and fabric awnings at the ground level. Extending vertically above each retail storefront will be 3 -story sections of modular brick that alternate with areas of recessed hardie horizontal siding. The recessed residential floors will be comprised of metal composite panels, vinyl windows, hardie reveal panel systems, hardie horizontal siding, and metal coping along portions of the cornice. The residential entry along Main Street will be framed with a 3 -story section of concrete masonry, capped by pre -cast stone coping. The sides and rear of the building will incorporate some of these materials, as well as fiber cement trim; hardie vertical siding is proposed to screen the rooftop mechanical units. 7.5.2 Prohibited Materials — no vinyl siding or EIFS are proposed. In addition, no MCM or ACM are allowed on the south or east sides of the building. 7.5.3 Changes in Materials — changes in materials and colors are intentional to break up the massing of the building and articulate the different uses. 7.5.4 Continuity of Materials — some of the materials of the Main Street (west) fagade wrap partially around the south and east sides of the building; and continue along the north portion of the lot with frontage on Green Street. The materials along the rear (east) facade are simplified to clarify the front/back hierarchy. 7.5.5 Blank Facades Not Permitted — the only portions of the side and rear facades that are blank are the first floor facades enclosing the parking podium. 8. Site Design Standards 8.1 Sidewalks 8.1.1 Sidewalk Continuity — the two existing curb cuts on Main Street will be closed off and new cement concrete and brick sidewalks with vertical granite curbing will be installed. In addition, the sidewalk will wrap around the corner and continue along the property frontage on Green Street. Sidewalks will be handicap accessible, will be of like material to existing sidewalks, and where feasible will be widened to enhance the public interface and to accommodate outdoor seating for the commercial spaces. The Applicant shall request permission from the Board of Selectmen, and if approved, will provide up to three 8' x 20' parallel parking spaces along Main Street for use as short-term parking or retail loading/unloading. The spaces will be accommodated via a partial cut -in to the sidewalk along Main Street. 8.1.2 Pedestrian Amenities — in addition to continuous sidewalks, outdoor seating, pedestrian amenities, and street trees will be provided in coordination with the Town. 8.1.3 Usable Open Spaces — the project includes a roof deck for residents, and wide sidewalks for outdoor seating associated with the commercial spaces. 8.1.4 Pedestrian Improvements — improvements to adjacent crosswalks, curbing and sidewalks may be requested by the Town Engineer. 8.2 Driveways and Parking 8.2.1 Sidewalk Continuity — a single vehicular entrance /exit is located on Green Street at the east end, allowing for an unbroken stretch of sidewalk along the entire Main Street frontage and wrapping around the corner in front of the commercial portion of the building. The two existing curb cuts will be closed. 8.2.2 Parking Lots — all of the proposed parking will be located on the ground floor. 8.2.3 Parking Lots Behind Buildings — not applicable. 8.2.4 Below -grade Parking — all of the proposed parking will be located at grade on the ground floor. The building includes an elevator to all floors. 8.2.5 Parking Lot Screening — the proposed parking podium does not abut any residential zones, but it does abut existing residentially -used lots, one of which is only partially zoned Business B / DGSD. The podium will be enclosed on the sides to prevent glare from headlights and to mitigate noise. 8.2.6 Shared Parking — the Applicant is encouraged to work with nearby property owners regarding shared parking, to explore partnering with Zip Car and other shared services if possible, and to provide electric vehicle charging stations. Staff recommend that parking spaces be decoupled from residential units to optimize parking utilization. 8.2.7 Pedestrian & Vehicular Safety — the parking garage has a 23'-10" wide entry /exit off of Green Street for two -way traffic, and a variable width (no less than 18.5') one -way drive aisle throughout the garage. The main conflict point between vehicles and pedestrians is the single entry /exit point, which is a reduction from the current condition of two wide curb cuts off of Main Street and one off of Green Street. 8.3 Landscaping 8.3.1 Street Trees — street trees will be provided in coordination with the Town and should be placed carefully so as not to impede the visibility of commercial signage. 8.3.2 Retail Frontages —1 existing honey locust will be preserved and 3 new honey locust trees are proposed along Main Street, and will be coordinated with the Town. 8.3.3 Parking Areas — a combination of existing trees and proposed trees, shrubs and groundcover will provide landscaping in the open parking area at the rear of the site. A 6' high privacy fence will be installed along the rear and south side site perimeter. 8.3.4 Public Open Spaces — street trees will be provided in coordination with the Town and should be placed carefully so as not to impede the visibility of commercial signage or disengage buildings from the sidewalk. 8.3.5 Native Species — native species are proposed. 8.3.6 Preservation of Healthy 6" Caliper Trees — see waivers below. 8.4 Lighting 8.4.1 Articulation of Building Uses & Entries — minimal lighting is proposed as light will shine through the glass of the commercial spaces and there are streetlights on Main Street; specifications of all lighting fixtures will be required. 8.4.2 Coordination w/Town's Street Lighting & Trees — all proposed lighting will be coordinated with the Town's street lighting and street trees. There is one existing lamp post in front of the building along Main Street that will likely remain. 8.4.3 Light Spillover — proposed lights will be focused up or down but not out; light spillover is not anticipated. 8.4.4 Public Safety — all lighting for public safety shall be added to the plans. 8.4.5 Sign Lighting — not applicable at this time. 8.4.6 Dark Sky Standards — all lighting shall comply with dark sky standards. 8.5 Utility Areas and Utilities 8.5.1 Location — the trash area and mechanical equipment area will be located within the parking garage and will not be visible from Main Street. Trash barrels will be rolled out to the street by the property management company for a short time before pickup. The transformer is proposed outside of the garage, along Green Street, but will be screened from the residential abutter by a 6' high privacy fence. A 12'x35' loading area is proposed within the garage. Gas meters will be located in the basement; electric meters will be located internally on the 2 °a and 4`h floors. 8.5.2 Screening — all rooftop mechanicals will be screened from view. 8.5.3 Shared Utility Areas — shared utility areas are not proposed. 8.5.4 Aboveground Utilities Not Permitted — all utilities will be underground. 8.5.5 Underground Utilities Required — all utilities will be underground. 8.6 Drainage and Storm Water Management 8.6.1 BMP/LID Strategies — BMP /LID measures are recommended where possible. 8.6.2 System Elements — the site grading will remain mostly unchanged, with a slight reduction in impervious surface, and the elimination of all runoff to abutting private 5a�a properties. System elements will include an internal roof drain, infiltration system, and overflow connection to the existing drainage system. 8.6.3 Operations & Maintenance Plan — an O &M Plan shall be provided. 8.6.4 On -site Recharge — rainwater capture and reuse or recharge on -site are recommended where possible. 8.6.5 Pervious Paving — none proposed. 8.6.6 Site Grading — site grading will remain mostly unchanged. 9. Signage Design Standards — not applicable at this time. Prior to installation of any signage, the Applicant shall submit a Master Signage Plan for the building for review and approval by the Commission. Waivers pursuant to Section 10.5.12 and DSGD Design Standards & Guidelines: Upon request of the Applicant, the Commission, in the interests of design flexibility and overall project quality, and upon a finding of consistency of such variation with the overall purpose and objectives of the DSGD and the Reading Master Plan, or if it finds that such waiver will allow the project to achieve the density, affordability, mix of uses and/or physical character allowed. The Commission shall take into consideration the following items when considering a waiver: 1. High performance energy efficient buildings and construction methods. 2. Projects with publicly accessible open space. 3. Projects that include retail and restaurants located on street level. 4. A demonstrated shared parking initiative that makes efficient use of land and existing parking supply. 5. The preservation or rehabilitation of historic properties or other buildings considered significant to the Town. The Applicant has requested the following waivers: 1. Density: to allow a density of 75.6 units /acre where 20 units /acre is the maximum permitted.. 2. Building Height: to allow a building height of 48'with the northwest parapet no higher than 50', where 45' is the maximum permitted. 3. Off - Street Loading: to waive off - street commercial loading where 1 bay [12'x35' is specified in ZBL Section 9 Parking] may be required based on leasable commercial square footage and potential future restaurant use. 4. Tree Removal: to allow certain trees to be relocated, in order to construct the building where all healthy trees over 6" in caliper are required to be preserved. In addition, the Applicant will need the following relief: 1. Parking Space Dimensions: to allow 31% (12 out of 39) of the enclosed spaces to be marked compact vehicle spaces that are 8' x 16', where 8.5' x 17' is the minimum size allowed for a regular space in an enclosed structure. The CPDC voted 3 -0 -0 to approve the requested waivers. Conditions: General: 1) Public Health, Safety and Welfare: If, at any time, the site becomes a nuisance to public health, safety or welfare (i.e., traffic spillover, excessive noise, unreasonable site illumination beyond the hours of operation, etc.) — as shall be evidenced by substantiated complaints to the Police Department or Public Services Office — the Applicant/Owner shall agree to work with 9 staff to rectify the problem. Should the situation warrant it, an additional Site Plan Review by the CPDC may be required. 2) Utilities: All utilities, structures, frames and covers shall meet the Town of Reading standards. The electric utility plan is subject to approval by the Reading Municipal Light Department (RMLD). 3) MS4 Permit: The project shall comply with the pending MS4 permit. 4) Lighting: The Applicant shall ensure that any proposed lighting is not occluded by the street trees along the Main Street frontage, and does not compete with existing street lighting and shall submit specifications for each type of lighting fixture to the Community Development Director for approval. 5) Affordable Units: Eight (8) units, or 25% of the total number of units in the project, shall be deed restricted in perpetuity by households whose maximum income does not exceed eighty percent (80 %) of the Boston Area Median Income (AMI), adjusted for household size, as published by the U.S. Department of Housing and Urban Development (HUD). a. Design & Construction: Affordable units must be dispersed throughout a Development Project and be comparable in initial construction quality and exterior design to the Unrestricted Units. The Affordable Units must have access to all on -site amenities. Affordable Units shall be finished housing units. All Affordable Units must be constructed and available for occupancy not later than concurrently with construction and occupancy of Unrestricted Units. b. Unit Mix: The total number of bedrooms in the Affordable Units shall be at least proportionate to the total number of bedrooms in all units of the project. c. Affordable Housing Restriction: Each Affordable Unit shall be subject to an Affordable Housing Restriction which is recorded with the Middlesex South Registry of Deeds, and shall include, at a minimum, items a through in of Reading Zoning Bylaw Section 10.5.10.5. d. Documentation: One hard copy and an electronic version of any documentation submitted to DHCD in compliance with their requirements shall be submitted to the Community Development Director. This shall include but not be limited to: the Affirmative Fair Housing Marketing Plan, the Tenant Selection Procedure, the Regulatory and Use Agreement, and any other documents pertinent to the affordability of each affordable rental unit. e. Affirmative Fair Housing: Pursuant to 760 CMR 59.00 (MGL Ch. 40R), the project shall comply with federal, state, and local fair housing laws, and the affordable units shall be subject to an Affirmative Fair Housing Marketing Plan (the "AFHMP ") that complies with DHCD's Guidelines for G.L. c.40B Comprehensive Permit Projects applicable to the Project promulgated by DHCD (the "40B Guidelines "). The Applicant shall comply at all times with all provisions of its Affirmative Fair Housing Marketing Plan, including, without limitation the initial lottery and other tenant selection procedures. f. Local Preference: To the extent permitted by applicable law, the AFHMP shall include a local selection preference for up to 70% of the Affordable Units for the following categories: (a) current residents of Reading, (b) employees of Reading (i.e., municipal, Public Schools, RMLD, etc.), (c) employees of local businesses, and (d) households with children attending schools in Reading. An annual report of sales 10 X\X .J activity to such local preference categories shall be submitted to the Community Development Director. g. Monitoring Agent: The Applicant shall ensure that there is effective monitoring and enforcement of the Affordable Housing Restriction during the term of Affordability, administered through a Monitoring Agent and pursuant to the criteria of Reading Zoning Bylaw Section 10.5.10.6. h. Costs of Housing Marketing and Selection Plan: The housing marketing and selection plan shall make provision for payment by the owner of reasonable costs to the Monitoring Agent and the owner shall pay reasonable costs to the Monitoring Agent to develop, advertise, and maintain the list of Eligible Households and to monitor and enforce compliance with affordability requirements. 6) Limitations / Future Uses: The OR Development Plan Decision herein does not include approval for any future uses or site renovations that may — on their own merits and design — trigger the requirements of OR plan review, 'or site plan review, and/or require a special permit. Pursuant to Section 10.5 of the Zoning Bylaw the following uses are permitted by right within the proposed commercial spaces: office, retail, restaurant, institutional and consumer services. 7) Commercial Spaces: It is strongly recommended that the Applicant prep the commercial space(s) with utility connections, grease traps, etc. in anticipation of future tenants. 8) Board of Selectmen Approval: Any on- street loading or parking, outdoor seating on the public sidewalk, business operation between midnight and 6:00 AM, and/or alcohol service will require approval by the Board of Selectmen. In addition, the entrance /exit to the garage, which is less than 50' from Main Street, will require approval by the Board of Selectmen. 9) Engineering Concerns: In general throughout the project, the Applicant shall work with the Town Engineer to address any outstanding concerns in the memos to the Community Development Director dated 12/6/17 and 2/6/18. 10) Shared Parking: The Applicant is encouraged to engage in conversations with nearby property owners regarding shared parking, and to partner with Zip Car and other shared services if possible, and to provide electric vehicle charging stations. If and when progress on shared parking is made, the Applicant shall provide more information about these amenities, and indicate which area(s) of the garage are intended for them and how they will be managed. These amenities will likely require that parking spaces are decoupled from residential units, which is recommended regardless to optimize the- parking utilization. 11) Parking Garage Ventilation: No fresh air intake or exhaust ventilation for the garage shall be located along the east wall abutting residences. 12) Storage Areas: The Applicant is encouraged to consider adding supplemental storage areas for tenants to the building if possible, and to add bike storage to the garage if possible. 13) Community Place- making / Creative Economy: When approaching potential commercial tenants, the Applicant is encouraged to think about community place - making events, and/or dividing the space into smaller units that are affordable to creative economy tenants. Prior to Demolition: 1) Demolition Permit: The Applicant shall apply for a Demolition Permit from the Town. Prior to the Issuance of Building Permits and Prior to the Start of Construction: 1) The Applicant shall make the following plan changes, and shall submit two (2) full size (2406) copies of the revised plans to the Community Development Director: a. A stop sign shall be added at the garage exit. b. Any details required by the Town Engineer shall be added to the plans. c. The awnings shall be depicted at least 8 feet above the public sidewalk. d. All lighting required for public safety purposes shall be added to the plans. 2) Other Permits: The Owner /Applicant is responsible for obtaining all other requirements and permits including but not limited to, utility connections, sewer, water, curb cut, street opening and Jackie's Law excavation permits from the Engineering Department (prior to excavation), and Board of Health approvals. 3) Pre - Construction Meeting: The Owner /Applicant and contractors shall coordinate with the Community Development Director to schedule a pre - construction meeting with Town staff prior to applying for demolition and /or building permits, in order to review these conditions and any and all final construction sequencing, details and plans for this project. 4) Construction Documents & Fire Safety: Full construction documents must be submitted and approved by the Fire Department at 80% design. A building permit shall not be issued until the Fire Department has approved the plans. 5) Materials & Plantings: The Applicant shall return to the Commission with samples of proposed materials and colors to be used on the building. During Construction: 1) Construction Hours: Construction shall be. limited to the hours stated in Section 8.9.8 "Construction Hours" of the Reading General Bylaws and said hours shall be posted in a conspicuous place at the entrance prior to any work on the site. 2) Construction Activities: Construction activities shall be conducted in a workmanlike manner at all times. Blowing dust or debris shall be controlled by the Applicant through stabilization, wetting down, and proper storage and disposal methods, subject to the approval of the Health Agent or designee. The Applicant shall ensure that the abutting local streets are kept clear of dirt and debris, which may accumulate as a result of construction activities for the Project. Documentation shall be provided demonstrating ongoing pest management control, subject to the approval of and administration by the Health Agent. 3) Contractor Parking: The Applicant shall work with the Community Development Director and Public Safety Officer to identify appropriate places for contractors to park while the site is under construction. 4) Site Inspections: Town staff or their designee shall have reasonable access to inspect the site to determine compliance with this Decision. 5) Bond: The Applicant /Owner shall furnish a bond for the final As -Built plans prior to the issuance of the final certificate of occupancy. The bond amount shall be determined by the Town Engineer consistent with the reasonable costs associated with a third party performing the work. The bond shall be returned once the requirements of this condition are met. 6) Scaffolding: The scaffolding at the eastern property line shall be completely screened 100% of the time. At all times, ALL scaffolding abutting residences shall be fully enclosed with appropriate materials to maintain privacy and prevent materials /debris from falling /blowing or otherwise dropping onto the abutting properties. 12 \0 Prior to the Issuance of a Certificate of Occupancy: 1) Architecture: The building fagade on each elevation (north, south, east, and west) shall be substantially as indicated on the approved architectural plans and elevations. 2) Signage: Prior to installation of any signage, the Applicant shall submit a Master Signage Plan for review and approval by the Commission. 3) Landscaping: The landscaping shall be installed as indicated on the plans. In the event that weather conditions prevent completion of the proposed landscaping prior to the desired date of occupancy, the Applicant shall submit a bond to cover the cost of installation of the remaining landscaping features. 4) O &M Plan: An Operations and Maintenance Plan for the stormwater system shall be provided to the Town Engineer. 5) Property Management / Leasing Documents: A copy of the finalized Property Management / Leasing Documents shall be submitted to the Community Development Director for review and approval, and shall contain the following language: a. Fire Safety: Language ensuring fire safety by prohibiting gas /propane grills on the roof deck and on balconies, etc. If allowed by the Fire Department, the Applicant would like to provide hard piped gas grills on the roof deck. b. Roof Deck Hours of Use: Language limiting the hours of use of the roof deck. c. Delivery Vehicles & Times: Language prohibiting commercial deliveries along Main Street, and language limiting the hours of deliveries for commercial tenants to between 10:00 AM and 3:00 PM. d. Management of Move -ins & Move -outs: Language regarding management of move - ins and move -outs by the on -site property manager, specifically with regards to the size of moving vehicles allowed and the timing and use of the garage. Moving trucks shall be prohibited from parking along Green Street. e. Affordable Housing: Language ensuring that the affordable housing will be provided in accordance with this Decision. f. Drainage System Maintenance: Language that requires the property management company to adhere to the requirements of the O &M Plan. g. Conditions for Ongoing Maintenance after Occupancy: Language that the property management company shall adhere to the "Conditions for Ongoing Maintenance after Occupancy" as are stated herein below. h. Balconies: Language restricting the use of balconies by tenants so as to maintain a neat and orderly building appearance, especially on the Main Street and Green Street facades. 6) Rooftop Mechanicals: All rooftop mechanicals shall be set back from building facades and appropriately screened from view. 7) Pedestrian Improvements: Improvements along Green Street and Main Street, as deemed necessary or advantageous to the Town Engineer and Community Development Director, to adjacent crosswalks, curbing and sidewalks, shall be installed at the Applicant's expense in accordance with Town standards. �)6� 8) I/I Fee: The Applicant is subject to the required Inflow /Infiltration Fee as the proposed sewer flow usage will be greater than historical usage. The Fee is calculated as twice the flow times $4.00. 9) Easement for Widened Sidewalk: The Applicant shall provide an easement to the Town for the portion of private property that is to be used to allow a wider sidewalk along Main Street. The easement will be subject to review and approval by Town Counsel. Conditions for Ongoing Maintenance after Occupancy: 1) As -Built Plans: Two full size paper copies and electronic AutoCAD final As -Built plans showing the building footprint, drainage systems and utility connections shall be submitted to the Community Development Director and Town Engineer to ensure compliance with this decision and other applicable Town standards. The bond held for this requirement will be returned to the Applicant once this condition has been fulfilled. 2) Lighting: All exterior building and site lighting shall comply with the dark sky initiatives (light shall shine down only) with the light source being fully shielded (with cutoff shields) so that little to no light or glare spills onto abutting properties. Any exterior lighting that is required for security purposes may be illuminated by photocells and is not required to be extinguished at the close of business. All site and building lighting for commercial purposes, beyond what is needed for security purposes, shall be programmed to shut off at the close of business each day. 3) Landscaping: The landscaping as depicted on the approved plan shall be maintained in a healthy condition in perpetuity. In the event that landscaping is damaged, the property owner shall replace such landscaping during the next growing season. 4) Trash Removal: All trash collection and disposal is the responsibility of the owner / property manager. The Applicant shall ensure daily that exterior areas of the site remain clear of debris, trash and any equipment used in connection with any commercial activities on site. 5) Sight Lines: Adequate sight lines for vehicles turning out of the Green Street exit shall be maintained at all times. Plan Changes after Approval by the Commission: Contemplated future changes to the plan approved herein shall be presented to the Community Development Director and the Building Inspector, or other relevant Town staff, for review prior to implementation of proposed changes. 10.5.13.1 Minor Plan Changes: After Plan Approval, an Applicant may apply to make minor changes in a Development Project involving minor utility or building orientation adjustments, or minor adjustments to parking or other site details that do not affect the overall build out or building envelope of the site, or provision of open space, number of housing units, or housing need or affordability features. Such minor changes must be submitted to the Commission on redlined prints of the approved plan, reflecting the proposed change, and on application forms provided by the Commission. The Commission may-authorize such changes at any regularly scheduled meeting, without the need to hold a public hearing. The Commission shall set forth any decision to approve or deny such minor change by motion and written decision, and provide a copy to the Applicant for filing with the Town Clerk. 10.5.13.2 Major Plan Changes: Those changes deemed by the Commission to constitute a major change in a Development Project because of the nature of the change in relation to the prior approved plan, or because such change cannot be appropriately characterized as a minor change as described above, shall be processed by the Commission as a new application for Plan Approval pursuant to Section 10.5. Appeal: . Any person aggrieved by this Decision of the CPDC may appeal to the appropriate court in accordance with the provisions of M.G.L. Ch. 40A Section 17, pursuant to M.G.L. Ch. 40R Section 11, within twenty (20) days after the date of filing of this Decision with the Town Clerk. Notice of any appeal with a copy of the complaint must also be filed with the Town Clerk within such twenty (20) days as provided in M.G.L. Ch. 40A Section 17. This Decision and the relief, terms, restrictions and conditions contained herein shall run with the land and all subsequent owners shall benefit from and be bound by the relief, terms, restrictions and conditions contained herein. Signed as to the accuracy of the vote as reflected in the minutes: Julie D. I*rcier, Community Development Director Cc: Applicant, Town Clerk, DRT Staff, planning file (t L G I NOUGE TOWN OF READING !Declare Surplus Materials Board of Selectmen IPresentation - Sharon Angstrom FINCOM Report - xxx Appropriate Funds into 8 OPEB Irrevocable Trust Board of SelectmenPresentation Sharon Angstrom FINCOM Report - xxx Amend General Bylaw 6.6.2 9 inspection Revolving Fund I Board of Selectmen Presentation - Sharon An FINCOM Report - xxx t)�\ Annual Town Meeting - April 2018 April 23(M); 26(Th); 30(M); May 3(Th) ... Art. # Article Description Sponsor Details Notes IBM 1 Local Election April 3rd defer to 2 Reports Board of Selectmen State of the Town - BOS Chair ` 4/26 Financial Up a e - inance Committee defer to Chair Peter t_y�1.e_ek�r _�- _h 4/26 pdates on Instructional Motions: RMLD - Gelectmen an Ensmingev Gender Neutral language - Bylaw Committee Chair Paul Sylvester Motion to Table - Selectman xx defer to 3 Instructions Board of Selectmen Motion to Table - Selectman xx last night Amend the Capital Improvement Program FY18 Presentation - Town Manager Bob q FY28 Board of Selectmen LeLacheur FINCOM Report - xxx 5 Amend the FY18 Budget FINCOM Presentation - Bob LeLacheur FINCOM Report - xxx Approve Payment of Prior Presentation - Town Accountant Sharon 6 Year's Bills Board of Selectmen Angstrom 4/5 vote - FINCOM Report - xxx !Declare Surplus Materials Board of Selectmen IPresentation - Sharon Angstrom FINCOM Report - xxx Appropriate Funds into 8 OPEB Irrevocable Trust Board of SelectmenPresentation Sharon Angstrom FINCOM Report - xxx Amend General Bylaw 6.6.2 9 inspection Revolving Fund I Board of Selectmen Presentation - Sharon An FINCOM Report - xxx t)�\ ri cop COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Town of Reading: By virtue of this Warrant, I , on , 2018 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Public Library, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 3, 2018, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on 2018. Constable A true copy Attest: Laura Gemme, Town Clerk 5� 3 TOWN WARRANT OFF? y � ,639: INCOt�p��P COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1, 2, 3, 4, 5, 6, 7 and 8 Reading Memorial High School, Hawkes Field House, Oakland Road TUESDAY, the THIRD DAY OF APRIL, A.D., 2018 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; One member of the Board of Selectmen for three years; Two members of the Board of Library Trustees for three years; One member of the Board of Library Trustees for two years; Two members of the Municipal Light Board for three years; Two members of the School Committee for three years; Seventy -Six Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; One member for two years One member for one year; Precinct 2 Eight members for three years; Two members for one year; Precinct 3 Eight members for three years; Three members for one year; Precinct 4 Eight members for three years; Precinct 5 Eight members for three years; Two members for one year; Precinct 6 Eight members for three years; Three members for one year; Precinct 7 Eight members for three years; and Precinct 8 Eight members for three years 5�a and to vote on the following question: Shall the Town of Reading be allowed to assess an additional $4.15 million in real estate and personal property taxes for the purposes of the general operation of the Public Schools for Classroom Teachers ($1,802,484); Teaching, Learning and Classroom Support ($821,429); and Athletics ($31,056); for 5 Police Officers and 4 Firefighter /paramedics ($1,050,311); for General Government including Public Works, Finance, Technology, Human /Elder Services and Inspections ($317,391); and for increased hours and staffing for the Public Library ($127,329) for the fiscal year beginning July 1, 2018? Yes No and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY -THIRD DAY of APRIL A.D., 2018 at seven - thirty o'clock in the evening, at_ which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, School C9 mr„�.it , Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen Background: This article appears on the Warrant for all Town Meetings. At this Annual Town Meeting, the following reports are anticipated: 6 pdates on RMLD Instructional Motion (BOS member) Updates on Gender Neutral Instructional Motion (Bylaw Committee Chair) &)State of the Town (BOS Chair) Financial Update (FINCOM Chair) ARTICLE 3 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. The Town Moderator requires that all proposed Instructional Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be "warned" as to the subject of an Instructional Motion in advance of the motion being made. Instructional Motions are normally held until the end of all other business at Town Meeting. 5�5 ARTICLE 4 To see if the Town will vote to amend the FY 2018 -28 Capital Improver is Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as pr ously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw (section 6.1.3) states "... No funds may be appropriated for any capital item unless such item is included in the Capital Improvements Program (CIP), and is scheduled for funding in the Fiscal Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that changes to a long -term CIP are adequately described. The following changes are proposed to the FY2018 — FY2028 CIP (current year plus ten years): General Fund FYI 8: no changes +$33,000 School Technology (District -wide Technology Network projects) - $33,000 School Technology (wireless access points) FY19: no net changes +$500,000 Facilities/Town Buildings (Dispatch Center — moved up from FY21) - $450,000 Facilities CORE (Building Security — defer all to two part project) - $50,000 DPW Parks (- $25,000 fence replacement; - $25,000 parking lot improvements) FY20 no net changes +$800,000 Replace Pumper Engine #4 (2001; move up from FY21) - $475,000 Facilities CORE Parker Roof (defer to FY21) - $200,000 DPW Front End Loader (2009; defer to FY21) - $125,000 Facilities Town Hall Generator (defer to FY21) FY21 + Various other changes made __ _1_ %A._1__. Enterprise runes - vvaLer FY18: no changes FY19: - $50,000 +$100,000 Downtown Infrastructure Assessment - $150,000 Truck #6 (defer to FY20) FY20: - $70,000 +$155,000 Truck #6 (moved from FY19 and increased by $5,000) - $225,000 Well abandonment (moved out to FY23) FY20 debt increased +$240, 000 for possible downtown infrastructure improvements FY20 debt decreased -$490, 000 as Auburn Water tank moved out one year to FY21 FY21 + Various changes made r-nierpnse r-uiius - 7CWC1 FY18: no changes FY18 MWRA debt increased +$63, 000 FYI 9: +$58,000 +$100,000 Downtown Infrastructure Assessment - $42,000 Pickup #6 (2011; deferred to FY21) FYI MWRA debt increased +$39, 000 FY20: +$150,000 +$150,000 Sturges Sewer Station Design (advanced from project debt in FY21) FY20 debt increased +$240, 000 for possible downtown infrastructure improvements FY21 + Various changes made Enterprise rungs — 0LUr111 vvdLGl FY18: no changes FYI 9: +$350,000 +$250,000 Sturges Park project +$100,000 Downtown Infrastructure Assessment FY19 debt decreased -$411,250 by splitting up Sturges, Main St, Minot St projects FY20: no changes FY20 debt increased +$240, 000 for possible downtown infrastructure improvements FY20 debt decreased -$399, 000 by splitting up Sturges, Main ST, Minot St projects FY21 + Various changes made Finance Committee Report: The Finance Committee recommends the proposed amendments to the FY 2018 — FY 2028 Capital Improvements Program by a vote of x -0 -0 at their meeting on March 7, 2018. Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending funds towards these items. Bylaw Committee Report: No report. By Charter, both the Finance Committee and Bylaw Committee are advisory to Town Meeting and their votes must be reported to Town Meeting, preferably in writing in advance when possible. Other volunteer Boards and Committees also vote on Warrant Articles, and when possible those votes are noted herein with an asterisk ( *) next to their name. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. ARTICLE 5� To see if the Town will vote to amend the Town's Operating Budget for the Fisc ear commencing July 1, 2017, as adopted under Article 16 of the Annual Town 5�� Meeting of April 4, 2017 and amended under Article 4 of the Subsequent Town Meeting of November 13, 2017; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: General Fund - Wages and Expenses Account Line Description Decrease Increase B91 --Benefits wages 111 F Retirement $47,500 B99 - Benefits Retirement Actuarial Services - $251000 $200,000 expenses Health Insurance Premiums - $175,000 C99- Capital Excess available from capital items (often $83,500 due to high trade -in values): DPW: $19,500 screener; $7,500 car; $6,000 roller; $6,000 sanding truck; $5,500 mower; $3,000 dump truck; $1;500 leaf vac. Facilities: $17,000 Killam Flooring; West Side Fire roof $14,000; RMHS carpet $2,500; Pickup $1,000 E99 - Vocational NEMRVS +$27,000 $5,000 Education Essex North +$38,000 Minuteman - $60,000 G92 - Administrative Prop & Casualty Ins Premiums +$31,000 $41,000 Services Expenses Rugged laptops (2) for DPW $10,000 H91 - Public Services Vacant positions - $25,000 $65,000 Wages *Vacant Ec. Devel. positions - $40,000 H91 - Public Services 40R Plan Review(s) $25,000 $12,500 Expenses Veteran's Benefits - $25,000 *Ec Dev expenses - $12,500 191 -Finance Wages Overlap for transition to new Treasurer $7,500 J91 - Public Safety Fire Alarm Technicians +$5,000 $268,000 Wages Fire Sick/Vacation buyback $40,500 Police Sick/Vacation Buyback $17,500 Fire OT +$180,000 Police OT +$25,000 J92 - Public Safety Animal Control - $50,000 $30,000 expenses Uniforms /equipment +$10,000 Training +$10,000 K91 - Public Works Civil Engineer vacancy - $40,000 $40,000 Wages K92 - Public Works Trailer for Cemetery mowers $9,500 $9,500 Expenses K93 - Public Works Snow & Ice Enterprise Funds —Wages and Expenses Account Line Subtotals $431,000 $368,500 X99 - Sewer Expenses Net Operating Expenses $52,500 $135,000 *From Inspections Revolving Fund $52,500 $135,000 reduce the Planning wage offset previously $135,000 budgeted - $40, 000 $135,000 Y99 — Storm Water Expenses Reducing the Planning expense offset - $100,000 $12, 500 $100,000 From Free Cash -none- Enterprise Funds —Wages and Expenses Account Line Description Decrease Increase X99 - Sewer Expenses MWRA debt +$63,000 MWRA Assessment +$72,000 $135,000 Subtotals $135,000 Net Operating Expenses $135,000 From Sewer Reserves $135,000 Y99 — Storm Water Expenses Drainage work in the Haven Street area $100,000 Subtotals $100,000 Net Operating Expenses $100,000 From Storm Water Reserves $100,000 Finance Committee Report: At their meeting on March 7, 2018 the Finance Committee voted x -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. ARTICLE 6 To see if the Town will vote to raise and appropriate, transfer from vailable funds, borrow or otherwise provide a sum or sums of money to pay bills remaining npaid from prior fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen 13ackgro.un_d: There are as yet no prior years' bills, and this Article is expected to be tabled. ARTICLE 7 To see if the Town will vote to authorize the Board of Selectmen to sell, exchange, dispose of, various items of Town tangible property, upon such terms and c s as they may determine; or take any other action with respect thereto. Board of Selectmen �)-�O\ Background: The following DPW equipment is scheduled for disposal: Division Year Make Model Estimated Value $ Water 2011 Ford 350 6,000 Highway 1989 Trail King Trailer 11000 GVW 2,500 Highway 1990 Baker 11 foot 500 Highway 1990 Baker 10 foot 500 Highway 1990 Baker 10 foot 500 Engineering 2005 Ford Taurus 1,200 Forestry 1989 Morbark Eager Beaver 500 Finance Committee Report: At their meeting on March 7, 2018 the Finance Committee voted x -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article-,_ ARTICLE 8 To see if the Town will vote to raise and appropriate, transfer from availabl nds, borrow or otherwise provide a sum or sums of money for the purpose of funding revocable trust for "Other Post - Employment Benefits Liabilities' or take any other action with respect thereto.. Board of Selectmen Background: Last year, Town Meeting took advantage of recent state legislation and adopted the provisions of Section 20 of Chapter 32B of the Massachusetts General Laws, as amended by Section 15 of the Chapter 218 of the Acts of 2016, placing the Town's OPEB Trust Fund under this new legal structure. This year Town Meeting is only requested to make the annual transfers of funds previously budgeted and held for the OPEB Trust Fund. This practice is followed each year in case health insurance costs are higher than budgeted, and therefore may be needed to fund a deficit. In FY18, as demonstrated under Article 5, a small surplus exists in that account so the annual OPEB transfers should be completed as originally designed: $500,000 in the general fund, $50,000 in the water fund, $20,000 in the sewer fund and $6,000 in the storm water fund. This Article will therefore move the total $576,000 of all these OPEB contributions to the trust for Other Post Employment Benefit liabilities. The most recent OPEB valuation shows the Town's OPEB liability at $67.2 million, though this figure will be updated before June 30, 2018. The three Enterprise Funds and the Light Department are on an aggressive twenty year funding schedule, and the General Fund is on a partial funding schedule projected over thirty years. The latter will transition to a full funding schedule as soon as possible, as is required by law or after the Pension Fund is fully funded. 5k�° Finance Committee Report: At their meeting on March 7, 2018 the Finance Committee voted x -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. ARTICLE 9 To see if the Town will vote to amend Section 6.6.2 of the General Bylaw, establis g the Inspection Revolving Fund as shown below, with additions being shown in bold eletions being struck through: 6.6.2 Inspection Revolving Fund Funds held in the Inspection Revolving Fund shall be used for legal costs, oversight and inspection, plan review, property appraisals and appeals, public services general management, pedestrian safety improvements, records archiving, and other costs related to building, plumbing, wiring, gas and other permits required for large construction projects and shall be expended by the Town Manager. Receipts credited to this fund shall include building, plumbing, wiring, aPA gas and other permit fees for the Schoolhouse Commons, Reading Village, Postmark Square, 20 -24 Gould Street, 467 Main Street, Oaktree, Addison - Wesley /Pearson and Johnson Woods developments. or take any other action with respect thereto. Board of Selectmen Background: This revolving fund was established by Town Meeting in 2002 to accept permit fees associated with the development of the landfill at 'Walker's Brook Crossing', and a few larger projects (Johnson Farms/Woods and Archstone in 2004; Addison Wesley /Pearson in 2008; and Oaktree in 2010) have been added by Town Meeting since then. Previous to the state's recent Municipal Modernization Act (MMA), Town Meeting annually voted revolving funds in the format shown below: Revolving Account Spending Authority._ Revenue Source Allowed Expenses endit ure Ex pendit Limits Year End Balance Legal, oversight and inspection, plan review, Building, initial property Plumbing, appraisals and appeals, Wiring, Gas and Public Services planning other permits for and general $200,000 Oaktree, management, curb, Addison - Wesley/ sidewalks and Pearson and pedestrian safety Inspection Johnson Woods improvements, records Available for Revolving Town developments archiving and other expenditure Fund —Manager proiect related costs. next ear Under MMA, Town Meeting now annually only adopts the Expenditure Limits, which will be the subject matter of Article 11 of this Annual Town Meeting. Because Town Meeting could previously change any element of that table shown above, the accompanying General Bylaw was not specific, for example for the Inspection Revolving Fund: 6.6.2 Inspection Revolving Fund Funds held in the Inspection Revolving Fund shall be used for legal costs, oversight and inspection, plan review, property appraisals and appeals, public services general management, pedestrian safety improvements, records archiving, and other costs related to building, plumbing, wiring, gas and other permits required for large construction projects and shall be expended by the Town Manager. Receipts credited to this fund shall include building, plumbing, wiring, and gas fees. In order to add new projects to that list, first the older projects must be added to the General Bylaw. These include Oaktree, Addison - Wesley /Pearson and the Johnson Woods projects. Then five new projects are requested to be added, and will be described below. They include Schoolhouse Commons, Reading Village, Postmark Square, 20 -24 Gould Street, and 467 Main Street. Schoolhouse Commons: a 20 -unit multifamily residential rental housing project at 172 Woburn Street (next to St. Agnes Catholic Church) to be built under MGL Chapter 40B was approved by the Reading Zoning Board of Appeals during the summer 2017 after about a six month public process. Full project details may be found on the Town's website under the Planning division, at this link: https:/ /www reading_ma gov /public- services /planning- division /pages /schoolhouse- commons -40b Reading Village: a 68 -unit multifamily residential rental project at 31 -41 Lincoln Street and 2 -12 Prescott Street (near the train depot) to be built under MGL Chapter 40B was approved by the Reading Zoning Board of Appeals during the winter 2017 also after about a one year public process. Full project details may be found here: https:/ /www readingma gov /planning- division /pages /reading - village Postmark Square: a mixed use project to be built under MGL Chapter 40R, consisting of 50 condominium (for sale) units and approximately 8,500 square feet of commercial space at 136 Haven Street and 0 Sanborn Street (the former Post Office site) was approved by the Reading Community Planning and Development Commission during the early Fall 2017 after a public process that took the better part of one year because of federal historic requirements. Full project details may be found here: https:/ /www readingma gov /planning- division /community-planning- and - development- com m ission /pages /postm ark -sq uare- 136- haven -st 20 -24 Gould Street: a mixed use project built under MGL Chapter 40R, consisting of a 55 rental units and approximately 3,500 square feet of commercial space at 20 and 24 Gould Street (the former EMARC building) was approved by the Reading Community Planning and Development Commission during the late fall 2017 after a public process that required about 4 months because of historic requirements. Full project details may be found here: https:/ /www readingma gov /planning- division / community - planning- and- development- commission /pages /20- 24- gould- street 5k�a 467 Main Street: a mixed use project to be built under MGL Chapter 40R, consisting of 31 rental units and approximately 2,500 square feet of commercial space at 467 Main Street (the former Sunoco gas station) was approved by the Reading Community Planning and Development Commission during the winter 2018 after a public process that took 4 months. Full project details may be found here: https: / /www readingma gov /planning- division /community- planning- and- development- comm ission /pages /467- main - street Town Meeting established this revolving fund many years ago, based on the fact that large building projects bring significant but temporary costs for the Town in the planning and implementation phases, that then lead to new growth revenues for the Town and Schools. It should be noted that the last three of these projects above are a direct consequence of Town Meeting's 2009 adoption of the Downtown Smart Growth 40R zoning (overlay) district and 2017 adoption of the expanded district. The extensive efforts of town staff to facilitate economic development and streamlined permitting have played an important role in promoting growth in "Priority Development Areas" such as Downtown. As was shown by a budget transfer request in Article 5, Plan Review funds allow the Town to protect the interests of abutters and neighbors, and at the same time move these large building projects forward efficiently. The use of the Inspection Revolving Funds ensures that a bi- annual Town Meeting schedule does not cause bottlenecks in the process, and allows town staff and volunteer boards to react flexibly as new projects arrive. The Assessors estimate that there is about $90 million of construction underway in Reading, which will lead to over $1.0 million of new growth revenues when the projects are completed. These five projects above are just over $50 million of this total. Finance Committee Report: At their meeting on March 7, 2018 the Finance Committee voted x -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. ARTICLE 10 To see if the Town will vote to amend Section 6.6.4 of the General Bylaw, establishing the Library Materials Replacement Revolving Fund as shown below, with additions being shown in bold and deletions being struck through: Library M^+ •ri Is Replacement Fines and Fees Revolving Fund. Funds held in the Library,"A_;u°Ta':s Rep!°^ °"' °n Fines and Fees Revolving Fund shall be used for the acquisition of library materials to replace lost and damaged materials, or for the maintenance, upkeep and supplies for supplementary fee -based services. and Funds shall be expended by the Library Director under the supervision of the Library Trustees. Receipts credited to this fund shall include charges for lost and damaged library materials, and fees from printing, faxing or similar supplementary fee -based services. or take any other action with respect thereto. 5��3 Board of Selectmen Background: During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. The Library currently offers printing as a supplemental service and natural extension of our public computer and wifi services. The fees, $0.20 pp for black /white and $0.25 pp for color are minimal and necessary to maintain the printers, replace toner, and purchase paper so the Library can continue to offer this service. The print fees have averaged $3800 per year. However FY18 has seen over a 50% increase of use and, consequently, an increased need for toner and equipment service. Similarly, the Library provides a regularly used fax service that incurs both equipment and communications costs, therefore patrons are currently charged a fee of $1.00 pp. This service averages $1400 in fees. To more easily manage the collection and use of these fees, the Board of Library Trustees and the Library Director recommend rename and amend the current Materials Replacement revolving account to accommodate receipt and expenditure of fees from these current or future supplemental services such as printing and faxing. Finance Committee Report: At their meeting on March 7, 2018 the Finance Committee voted x -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. ARTICLE 11 To see if the Town will vote to establish the limit on the total amount that may be e9jarfded from each revolving fund established by Article 9 of the Town of Reading G ylaw pursuant to Section 53E' /2 of Chapter 44 of the Massachusetts General Laws for the fiscal year beginning July 1, 2018, or take any other action with respect thereto. Board of Selectmen Background: �\a Revolving Spending Revenue Allowed Expenditure Limits Year End Account Authority Source Expenses Balance Fees as Consulting and provided for in engineering services for Conservation Reading General the review of designs $25,000 Commission Bylaws Section and engineering work Available for Consulting Conservation 5.7, Wetlands for the protection of expenditure Fees Commission Protection wetlands. next year Building, Plumbing, Wiring, Gas and other permits for Schoolhouse Commons, Legal, oversight and Reading inspection, plan review, Village, initial property $200,000 Postmark appraisals and appeals, Square, 20 -24 Public Services planning Gould Street, and general 467 Main Street, management, curb, Oaktree, sidewalks and Addison - Wesley/ pedestrian safety Inspection Pearson and improvements, records Available for Revolving Town Johnson Woods archiving and other expenditure Fund developments project related costs. next year —Manager Clinic fees, Materials and costs Public Health charges and associated with clinics $25,000 Available for Clinics and Board of third party and public health expenditure Services Health reimbursements programs next ear Charges for lost or damaged Library materials and fees from Library printing, faxing $15,000 Fines and or similar Fees Library supplementary Acquire Library Available for Materials Director and fee -based materials to replace lost expenditure ReplaGement Trustees services. or damaged items next year Mattera Utilities and all other Available for Cabin Facilities maintenance and $10,000 expenditure Operating Director Rental Fees operating expenses next year Director of Public Works upon the recommenda tion of the Sale of timber; Planning and Available for Town Forest fees for use of Improvements to the $10,000 expenditure Town Forest Committee the Town Forest Town Forest next ear Conservation Consulting Revolving Fund- These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. The balance in the Conservation Consulting Revolving Fund as of February 2018 is $14. • Inspections Revolving Fund — Please see Article 9 of this Annual Town Meeting Warrant Report for more details. The balance available as of February 2018 in this fund is $781,351 and of that total $180,000 is proposed by the Town Manager as part of the FY19 budget {$130,000 to support Economic Development wages and expenses; and $50,000 to offset Building division wages). Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for materials for other screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. The balance available as of February 2018 in this fund is $82,711. The State has been cutting back on the free flu and other vaccines to be distributed to cities and towns, and the Town therefore needs to purchase extra doses. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is therefore approximately $25,000. Library Fines and Fees Mat ""a'_ ReplaGernent Fund —Please see Article 10 of this Annual Town Meeting Warrant Report for more details. The balance available as of February 2018 in this fund is $15,740. Mattera Cabin Operating Fund — The log cabin on the Mattera conservation land was purchased several years ago, and was renovated by the Vocational School. Some of the use is revenue generating, and it is anticipated that over time the site will generate enough funding to pay the operating costs of the cabin — primarily utilities. This Article allows those revenues that are generated to be used directly for the operating expenses of the cabin. The balance available as of February 2018 in this fund is $848. In response to an instructional motion by Town Meeting, the Town Manager has moved the responsibility for both the Mattera Cabin and Cemetery garages to be moved to the Facilities department. Town Forest Revolving Fund was created in 2011. The purpose is to allow revenues from controlled timber harvesting and permit fees to then be spent by the DPW Director upon the recommendation of the Town Forest Committee, on improvements to the Town Forest, including planning efforts. The Town Forest Committee has had a forest stewardship plan created (through a grant) to make recommendations on forest management including controlled timber harvesting. The balance available as of February 2018 in this fund is $0. It is anticipated that timber harvesting on a limited basis could begin at any time, and therefore there will be future proceeds which can be used for the purposes of the revolving fund. Finance Committee Report: At their meeting on March 7, 2018 the Finance Committee voted x -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. 4RTICLE 12 To see if the Town will vote to approve an Affordable Housing Trust Fund Allocation P pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING N OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND ", or take any other action with respect thereto. Board of Selectmen Background: Chapter 140 of the Acts of 2001 authorized the Town of Reading to establish a separate fund known as the Affordable Housing Trust Fund (AHTF). The AHTF requires Town Meeting approval of an annual allocation plan submitted by the Board of Selectmen. AHTF expenditures require approval by a majority vote of the full combined membership of the Board of Selectmen and the Reading Housing Authority. AHTF uses include: ♦ Create or preserve affordable housing; ♦ Maintain or operate affordable housing; ♦ Develop new or rehabilitate existing housing as affordable homeownership or rental units; The purpose of the Affordable Housing Allocation Plan is to provide a framework for the Town to expend funds on affordable housing. The current AHTF balance of $266,222 reflects revenue generated through the actions of the CPDC, as well as proceeds from the loss of an affordable unit. There are no Town tax generated funds in the AHTF. The only expenditure to date from the AHTF, in the amount of $200,000, was to assist Oaktree development with financing affordable housing at 30 Haven Street. In 2017 the Town hired a consultant to assist a staff initiative to update the Town's Housing Production Plan (HPP). This effort is important as a defense against unfriendly 40B developments in the community, and requires the Town.to develop a phased plan to produce housing to reach the 10% threshold as required by MGL Ch. 40B. The updated 2018 HPP has been approved by the Board of Selectmen and filed with the Commonwealth of Massachusetts, pending approval by the Department of Housing and Community Development. Several years ago, the Town commissioned and received a supplemental report on how the AHTF can best be used to support the "Planned Production" goals of the Housing Plan. This report was received in late winter 2012, and a presentation was made in April of 2013 to the Board of Selectmen and the Reading Housing Authority. The report recommends a significant restructuring of the Town's AHTF efforts. The Board of Selectmen considered these recommendations, but decided against any changes. Therefore, the current recommendation is to adopt the AHTF Allocation Plan as shown below as the framework for the use of Affordable Housing Trust Fund in FY 2019. Note that Reading as lead community is part of a regional effort (along with North Reading, Wilmington and Saugus) to share a Regional Housing Services Office (RHSO). The RHSO monitors and administers affordable housing requirements including tracking and updating the 5k`� Subsidized Housing Inventory (SHI) and maintaining ready buyer and ready renter lists, among other responsibilities. Affordable Housing Trust Fund Allocation Plan FY 2019 Pursuant to Article 12 of the 2018 Annual Town Meeting, an Affordable Housing Trust Fund Allocation Plan for the Fiscal Year 2019 in accordance with the provisions of Chapter 140 of the Acts of 2001 is as follows: Available Balance — Unrestricted Funds: $266,222 Available Balance — Restricted Funds $ 0 Unrestricted funds shall be used for the following purposes: 5% up to a maximum of $10,000 for administration of Affordable Housing Remainder for constructing programs); or 1 existing housing stock to add it to housing inventor, affordable housing (including loan and grant )r maintaining and improving affordability of stock; or for the purchase of existing housing or maintain it as a part of the existing affordable Finance Committee Report: At their meeting on March 7, 2018 the Finance Committee voted x -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. ARTICLE 13 To see if the Town will vote to authorize the Superintendent of Schools, or a designee thereof, to enter into a contract or contracts for Digital Curriculum for a term in excess of three years but not to exceed six years, including any extension or renewal thereof or option under an existing contract, upon such terms and conditions determined by the Superintendent or designee to be in the best interests of the Town; provided, however, that, prior to executing a contract for a term in excess of three years, the Superintendent or designee shall certify in writing to the School Committee that such longer term will enable the Town to secure more favorable terms, considering price, expected useful life of the technology and any other relevant factors, that would otherwise be available under a contract with a three -year term; and provided further that any such contract with a total value in excess of $25,000 shall require the concurrence of the Town Manager; or take any other action with respect thereto. Board of Selectmen Background: In accordance with Chapter 30B of the Massachusetts General Laws, there is a three -year restriction on the length of leases or agreements that can be entered into by the School Department. Given the recent trend toward digital curriculum and the market pricing for three -year terms of service being high and longer terms (up to six - years) contracts being more reasonable, this Article is being brought forth to allow the Superintendent, or designee, to enter into leases for digital curriculum for up to six -years in length. Finance Committee Report: At their meeting on March 7, 2018 the Finance Committee voted x -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. ARTICLE 14 / To see if the Town will vote to amend the General Bylaw as follows: and inserting, after Section 1.10.2, the following definition: 1.10.3 Executive Board The Board of Selectmen established by Section 3.2 of the Reading Home Rule Charter. The Executive Board shall have all of the powers and duties granted to Boards of Selectmen by the Constitution and General Laws of the Commonwealth of Massachusetts, and such additional powers and duties as may be provided by the Charter, by this bylaw, by the Zoning Bylaw or by Town Meeting vote. B. By renumbering subsequent provisions of Section 1.10 accordingly; C. By striking the term "Board of Selectmen," wherever it may currently appear in said Bylaw, and inserting, in place thereof, the term "Executive Board;" or take any other action with respect thereto Board of Selectmen Background: At November 2017 Town Meeting, the following Instructional Motion was approved: "Direct the Bylaw Committee in Conjunction with the Board of Selectmen to remove gendered language from the General Bylaw and the Charter. Provide progress and projected finish date to Town Meeting in the April 2018 session. By the April 2018 Town Meeting have a motion for changing Board of Selectmen to Select Board or recommended gender neutral title." Several attempts to convene a meeting of the Bylaw Committee as of this writing have not been successful, so in order to fulfill part of this request, the Town Manager and Town Counsel have provided the above Article which will serve as a basis for discussion on the topic for Town Meeting. Select Board is one choice that has been adopted by some communities. Often it works fine, but there have been examples of board members requesting that a reference to them should then be as either a Selectman or a Selectwoman, which is a natural fit, but one that seems to defeat the spirit of the Instructional Motion. Thus the terms Executive Board and Executive Board member would seem to be a stronger gender - neutral choice, and it accurately reflects the legal role filled by this board. Neighboring Wakefield has chosen to rename their Board of Selectmen to be Town Council, and members are Town Councilors. While gender neutral, we think this term is too easily confused with Town Counsel. Some communities have changed only the public reference to their Board of Selectmen, without making any changes to their Bylaws or Charter. Again in keeping with the spirit of the request of the Instructional Motion we believed a formal legal change was the best choice, and this suggested Article will make such a change. A more expensive and time consuming process would be to change the Charter, which could not happen in time for April 2018 Town Meeting. Certainly this topic should be placed on the Bylaw Committee's list of things to review for the next scheduled Charter change. The Charter specifies that a formal Charter Review Committee must occur at least every ten years. Note that any local changes must make reference to the term Board of Selectmen, which is the legal term used by the Commonwealth of Massachusetts. Finance Committee Report: No report. Bylaw Committee Report: At their meeting on March xx, 2018 the Bylaw Committee voted x- 0-0 to recommend this Article to Town Meeting. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. -7 (,A T RICLE 15 To see if the Town will vote to amend Section 6.0 Intensity Regulations of the Zonin ylaw as shown below, with additions being shown in bold and deletions being rough: 6.0 INTENSITY REGULATIONS No use shall be established, nor building or structure erected in any district unless it conforms to the dimensional regulations of the Zoning Bylaw. No existing lot, building or structure shall be changed in size or shape so that the height, area, yard or coverage provisions herein prescribed are exceeded. 6.1 General Requirements 6.1.1 Dimensional Requirements Dimensional requirements for all uses and buildings shall be as set forth in Section 6.3, the "Table of Dimensional Controls." The letters "NA" in this table denote that specific dimensional controls are not applicable to a particular use. Additional requirements shall be as set forth in Sections 6.2 and 6.3. 6.2 Supplementary Requirements All buildings, structures and uses shall be subject to the following additional requirements: 6.2.1 Lot Shape 6.2.1.1 Minimum Lot Width Specified Any newly created lot in a Residential District for which a minimum lot width is specified shall satisfy the following requirements: a Each lot shall have, in addition to the required frontage, the required minimum lot width at all points between the required frontage and the nearest point on the front wall of any dwelling on such lot; and b The angles formed by the intersection of the side lot lines and the right -of -way providing the minimum frontage shall not be less than 45 degrees. 5kP 6.2.1.2 Minimum Lot Width Not Specified Any newly created lot in any Zoning District for which a minimum lot width is not specified shall satisfy the following requirement: The angles formed by the intersection of the side lot lines and the right -of -way providing the minimum frontage shall not be less than 45 degrees. yard. 6.2.2 Let Frentage eighty (80) feet of the street line is a euFve having a radius ef net ngere than hundred (200), 4—eet, and the let has a w"dth ef net less than ene hundFed twenty f-1-20-) feet', ffleasuFed at the rear ef the FequiFed frent 6.2.32 Yards 6.2.34 in all Residenee DistFiets, irFespeetive of the requiFeffients set ferth in Se- ti ef the Zening Bylaw, the requiFed frent yaF-1 feF any building etheF than a multi- family dwelling shall be ten 19, leet er the average ef the aetual fFent setbaeks ef the buildings en the adjaeent lets en either side, whiehever is greater. Fef t purpeses ef Seetien 6.2, if an adjacent let us vaeant, it shall be deeFned to be 6.2.32. -Z1In Residence Districts, yard requirements shall not apply to projecting eaves, cornices, chimneys, steps, bow or bay windows, windowsills and belt courses that do not increase the gross floor area of the building. .. dees not have frontage- oventy 20), feel fer any building ether than a Multi fan9O1y-dwe-l+imng-. 6.2.3.4 in an industrial Distriet, requiFed frent yards shall be five (S) feet feF ea any drive threLigh faeility. 6.2.34 Height 6.2.4.1 �qaxiffium height regulattiens shall net apply te ehiffineys, elevators, peles, spiresr7 tanks, towers eF s*ngi!aF struetures net used feF human eccupaney. 6.2.34.1 -ZIn the Industrial District, a hotel or motel may have a maximum height of eighty- four (84) feet if the following conditions are satisfied: a Between the heLirs ef 9!00 a.m. and 3!00 p.m. freng FebruaFy 21 te Geteber N-ro hotel or motel building may cast an unacceptable shadow, as determined by CPDC based on shadow studies submitted by the Applicant, on any building containing a dwelling unit in existence at the time of the building permit application; b Along a major street, the hotel or motel building shall be set back seventy five a minimum of {75- fifty (50) feet er the height of the building, wtl;ek greater, and a landscaped or naturally vegetated buffer at least fifty (§9) twenty (20) feet wide shall be provided along the major street, except where there are curb cuts.;� 6.2.154 Gross Floor Area 5�a� 6.2.54.1 In Apartment 40 and Business A Districts, the gross floor area of a multi - family dwelling shall not exceed forty percent (40 %) of the lot area. 6.2.64.2 In the Apartment 80 Districts, the gross floor area of a multi - family dwelling shall not exceed the lot area. 6.2.65 Landscaped Area 6.2.65.1 In Apartment 40 and Business A Districts, not less than twenty -five percent (25 %) of the area of a lot containing a multi - family dwelling shall be a landscaped area. 6.2.65.2 In Apartment 80 Districts, not less than thirty -five percent (35 %) of the area of a lot containing a multi - family dwelling shall be a landscaped area. 6.2.76 Buildings Per Lot 6.2.76.1 In " d' is other than the Apartment 80, af�d Business C, Industrial and PUD- I Districts, a lot may have more than one principal building. net Mere th 6.2.76.2 Where two or more principal buildings are permitted on the same lot: a The minimum distance between the buildings shall be determined, at the discretion of the Building Inspector, as follows: 1 The total distance between the proposed building(s) and any proposed or existing building(s) on the lot is adequate to meet Building Code and Fire Code requirements, accounting for fire - rating and other fire prevention /suppression features; and 2 The Fire Department has sufficient access between the buildings. b The area between the buildings shall be maintained and kept clear by the property owner. 6.2. 87 Upland Requirement Any portion of a lot lying within a delineated wetlands resource area, as determined by the Reading Conservation Commission 4 may be credited to the minimum lot area requirements set forth in Section 6.3 only if the portion outside such wetlands resource area is of at least the following size: Zoning Minimum Area Outside of District Wetlands Resource Area Single Family 15 12,000 square feet Single Family 20 12,000 square feet Single Family 40 20,000 square feet T b f Dimensional Controls 6.3 a e o Use Minimum Lot Width (Feet) Minimum Area (Square Feet.. Minimum Frontage (Feet) Required Front Yard' Feet Required Side Yard (Feet) Required Rear Yard (Feet) Maximum Coverage % of Lot Maximum Building Height2 feet One or Two Famil Dwellin In S -15 District 60 15,000 100 20 15 20 25 35 In S -20 Districts 80 20,000 1203 20 15 20 25 35 In S -40 Districts 80 40-10-0-0- 200 20 15 20 25 35 In A -40 Districts 80 20 15 20 25 40 In Bus -A Districts _10,000 NA NA 154 1 04 204 25 45 Use Minimum Lot Width (Feet) Minimum Area (Square Feet Minimum Frontage (Feet) Required Front Yard' Feet Required Side Yard (Feet) Required Rear Yard (Feet) Maximum Coverage % of Lot Maximum Building Height2 Feet Multi -Famil Dwellin In A -40 Districts 40,000 80 30 30 30 25 40 In A -80 Districts 80,000 NA 60 60 60 12.5 60 In Bus -A Districts 40,000 NA 15 30 30 25 40 In S -15 Districts 100,000+ 100 20 15 20 25 35 In S -20 Districts 100,000+ 120 20 15 20 25 35 In S -40 Districts 100 000+ 200 20 15 20 25 35 In A -40 Districts 100,000+ 80 20 15 20 25 40 In A -80 Districts 100,000+ NA 20 NA NA NA 60 Hotel or Motel In Bus -A Districts NA NA 504 104 204 60 45 In Bus -B Districts In Bus -C Districts In Ind Districts NA NA NA NA NA NA NA 104 506 & 8 NA 104 206 20 104 206 85 60 6025 45 55 -- 60' Other Permitted Princi al Use In S -15 Districts 15,000 100 20 15 20 25 35 In S -20 Districts 20,000 120 20 15 20 25 35 In S -40 Districts 40,000 200 20 15 20 25 35 In A -40 Districts 10,000 80 20 NA NA NA 40 In A -80 Districts 80,000 NA 20 NA NA NA 60 In Bus -A Districts NA NA 154 104 204 60 45 In Bus -B Districts In Bus -C Districts In Ind Districts NA NA NA NA NA NA NA 104 206 8"'&G NA 104 206 20 104 206 85 60 60 45 55 -5 60 Exempt Uses – School and Church In S -15 Districts 15 000 100 15 30 30 25 35 In S -20 Districts 20 000 120 15 30 30 25 35 In S -40 Districts 40,000 200 15 30 30 25 35 In A -40 Districts 10,000 80 NA 30 30 NA 40 In A -80 Districts 80,000 NA NA 30 30 NA 60 In BUS -A Districts NA NA 104 304 304 60 45 In BUS- B Districts NA NA NA 30 30 85 —CO 45 In BUS -C Districts NA NA 104 304 304 55 In Ind Districts NA NA 206 &859 20638 20639 60 60 Use Minimum Minimum Minimum Required Required Required Maximum Maximum Lot Width Area Frontage Front Side Yard Rear Yard Coverage Building (Feet) (Square (Feet) Yard (Feet) (Feet) % of Lot Height2 feet Feet Feet 1. In aN Residence Districts, irrespective of the requirements set forth in Sectien 6.3 of the Zening By4awthis Table, the required front yard for any building other than a multi- family dwelling shall be ten (10) feet or the average of the actual front setbacks of the buildings on the adjacent lots on either side, whichever is greater. For the purposes of Stier,-6-.2this requirement, if an adjacent lot is vacant, it shall be deemed to be occupied by a building with a required front yard as specified in this Table. 2. Maximum height regulatienslimits shall not apply to appurtenances such as: chimneys, elevators, poles, spires, tanks, towers or similar structures not intended to be used for human occupancy. 3. In a Single Family 20 Districts, the required frontage shall be reduced to not less than eighty (80) feet if the street line is a curve having a radius of not more than two hundred (200) feet, and the lot has a width of not less than one hundred twenty (120) feet, measured at along the rear of the required front yard. 4. In Business A and C Districts, the required yard measured from on a street which is not designated as the front lot line shall be twenty (20) feet for any building other than a multi - family dwelling. ** S. Fifty -five (55) feet, except ninety -five (95) feet if the structure is located within four hundred (400) feet of the property line adjacent to Route 128, as the property line exists on May 1, 2000, including ramps, and south of Jacob Way and excluding areas within two hundred (200) feet of the residential zoning district to the west, all as more specifically shown on a plan entitled: 'Plan Showing Height Limitation and Setback Areas, Business C District in Reading, Mass.," dated March 27, 2000, Scale 1" = 60', by Hayes Engineering, Inc., on file with the Reading Town Clerk. 6. Where an Industrial District lot directly adjoins another Industrial District lot, the applicable Required Side Yard or Required Rear Yard where the adjacency occurs can be reduced or eliminated, at the discretion of the Building Inspector, if the following conditions are met: a. The total distance between the proposed building(s) and existing building(s) on adjacent lots is adequate to meet Building Code and Fire Code requirements, accounting for fire - rating and other fire prevention /suppression features; and b. The Fire Department has sufficient access between the proposed building(s) and existing building(s) on adjacent lots. The area(s) between any proposed building(s) and the lot line(s) shall be maintained and kept clear by the property owner. 7. Except as provided in Section 6.2.3.1. S. In an Industrial District, the Rrequired F #ront Yyards shall be five (5) feet for canopies over any drive - through facility. 6.4 Special Cases 6.4.1 Transitional Areas The following additional requirements shall apply to buildings in Business A; or Business B and indbiStF Districts located within one hundred fifty (150) feet of a Residence District;; —ate —to buildings in a Business C District located within one hundred (100) feet of a Residence District; and to buildings in Industrial Districts whose lots share a lot line with a Residence District: 6 4 1 1 Table of Additional Dimensional Controls for Transitional Areas . District Distance From Residence Required Yards District Front Feet Side feet Rear feet Business A and B Sharing a lot line with 5 10 NA 5�a� 6.4.1.2 In an industrial District, the re-i" red side and rear yard shall be fifty (50) feet where 6.4.1.32 In an Industrial District, as part of all new construction of any building, parking lot, structure, or any extension or addition to a preexisting building, parking lot or structure on a lot that is shares a lot line with or is across a street from a Residence District, a buffer strip with a minimum depth and visual screen is required and may include any combination of the following at the discretion of the CPDC: landscaping, fencing, or other structures. te—be established subject to the fellewing a Said bu r st-rip shall have a twelve (12) feet n9inimung depth and eentain a eHFb 1­0 pFeve t parking Yiithin the strip, a sox (6). feet high fenee whieh shall be fenee whie-h is te be at least three (3) feet in height at the tinge of planting and will pFevide a year reund dense v4sual sereen and attain a .'-.eight of at least, seven (7) feet within five years of planting. b Said buffer strip shall be eengtFUeted aleng the full abutting length ef apry Resodenee D"striet lets se affeeted and Iie entirely within the industrial Distriet. 6.4.1.3 In an Industrial District, as part of all new construction of any building or any extension or addition to a preexisting building, on a lot that shares a lot line with a Residence District, any building wall facing a Residence District shall be stepped back such that the maximum building envelope is bounded by a line projected from the property line at a 3 to 5 ratio. �y:: io vr rrxr. ur nnn ne u�iuuu ... 5 FIGURE b.XXX 6.4.1.4 In the Business C District, all new construction of any building, parking lot, structure, or any extension or addition to a preexisting building, parking lot or structure shall be subject to the following requirements: a No building shall be located within one hundred (100) feet of a Residence District. b There shall be a landscaped buffer strip of a minimum width of twenty -five (25) along the full abutting length of a Residence District. Said buffer shall be a densely planted staggered double row of a seventy /thirty (70/30) mixture of evergreen /deciduous trees. Plant material shall be such that a minimum of seven (7) feet in height is reached within the first five (5) years of planting. Plant material shall be maintained in a healthy condition or replaced to attain 5�a5 Within 150 feet 5 NA NA Business C Within 100 feet 5 NA NA Industrial Sharing a lot line with NA 479850 I-M50 W*thwig !SO feet NA IN I r 6.4.1.2 In an industrial District, the re-i" red side and rear yard shall be fifty (50) feet where 6.4.1.32 In an Industrial District, as part of all new construction of any building, parking lot, structure, or any extension or addition to a preexisting building, parking lot or structure on a lot that is shares a lot line with or is across a street from a Residence District, a buffer strip with a minimum depth and visual screen is required and may include any combination of the following at the discretion of the CPDC: landscaping, fencing, or other structures. te—be established subject to the fellewing a Said bu r st-rip shall have a twelve (12) feet n9inimung depth and eentain a eHFb 1­0 pFeve t parking Yiithin the strip, a sox (6). feet high fenee whieh shall be fenee whie-h is te be at least three (3) feet in height at the tinge of planting and will pFevide a year reund dense v4sual sereen and attain a .'-.eight of at least, seven (7) feet within five years of planting. b Said buffer strip shall be eengtFUeted aleng the full abutting length ef apry Resodenee D"striet lets se affeeted and Iie entirely within the industrial Distriet. 6.4.1.3 In an Industrial District, as part of all new construction of any building or any extension or addition to a preexisting building, on a lot that shares a lot line with a Residence District, any building wall facing a Residence District shall be stepped back such that the maximum building envelope is bounded by a line projected from the property line at a 3 to 5 ratio. �y:: io vr rrxr. ur nnn ne u�iuuu ... 5 FIGURE b.XXX 6.4.1.4 In the Business C District, all new construction of any building, parking lot, structure, or any extension or addition to a preexisting building, parking lot or structure shall be subject to the following requirements: a No building shall be located within one hundred (100) feet of a Residence District. b There shall be a landscaped buffer strip of a minimum width of twenty -five (25) along the full abutting length of a Residence District. Said buffer shall be a densely planted staggered double row of a seventy /thirty (70/30) mixture of evergreen /deciduous trees. Plant material shall be such that a minimum of seven (7) feet in height is reached within the first five (5) years of planting. Plant material shall be maintained in a healthy condition or replaced to attain 5�a5 previously noted height. Buffer edge shall be planted a minimum of two (2) feet off of the property line abutting residential property. c No parking area shall be located within twenty -five (25) feet of the Residence District, and no parking area or building shall be allowed in Restricted Area "A" as shown on the plan entitled: "Plan Showing Height Limitation and Setback Areas, Business C District in Reading, Mass. ", dated March 27, 2000, Scale 1" _ 60', by Hayes Engineering, Inc., on file with the Reading Town Clerk. d Maximum Allowable Development — Senior Housing and Townhouses. The plan entitled: "Business C Planning Subdistricts ", dated October 2, 2007, on file with the Building Inspector and the Town Clerk, and incorporated herein by reference, establishes four (4) Planning Subdistricts within the Business C District. The boundaries of a Planning Subdistrict may be modified by the CPDC based upon Site Plan Review applications submitted by the landowner or its agents for proposed developments within the Business C District. Within such Planning Subdistricts, the following restrictions shall be applicable: 1 Townhouses shall be permitted only within Planning Subdistrict A and shall be limited to no more than sixteen (16) dwelling units. 2 Age- restricted dwellings, assisted living facilities and nursing homes shall be permitted only in Planning Subdistricts B and D; provided, however that (a) no more than one hundred sixty (160) units shall be permitted in any Planning Subdistrict, (b) no more than three hundred ten (310) units shall be permitted within the entire Business C District, and (c) no more than two (2) Planning Subdistricts may contain age- restricted dwellings, assisted living facilities or nursing home units. 3 Within any Planning Subdistrict, an increase of one hundred sixty thousand (160,000) square feet in the total authorized gross floor area of all office or other allowed principal uses shall be permitted; provided, however, that the amount of such increase shall be reduced by one thousand (1000) square feet for each age- restricted dwelling, assisted living or nursing home unit constructed within the Planning Subdistrict. e For purposes of determining compliance with the foregoing requirements and the height limitations set forth in Table 6.3, all yards and buffer areas shall be measured from the boundary line between the Business C District and the adjoining S -20 District and the S -15 District. 6.5 Landscape Standards 6.5.1 Appropriate landscaping and design shall be incorporated into new nonresidential development and redevelopment projects within nonresidential districts and into new multi- family dwelling projects. Landscape design plans shall be prepared by a registered landscape architect; provided, however, that the CPDC may accept a plan prepared by one other than a landscape architect if it believes the plan meets the landscaping standards of this Section and is in concert with the intent thereof. Wherever possible, naturally occurring vegetation shall be incorporated into the landscape plan, which shall show the limits of work, existing tree lines, and all proposed landscape features and improvements including screening, planting areas, size and type of stock for shrubs and trees, and proposed erosion control measures. 6.5.2 Side yards required by the Intensity Regulations set forth in Section 6.0 of the Zoning Bylaw shall be landscaped. Such side yards shall be planted with a combination of grass, shrubs of appropriate height and shade trees. If there is not 5§ al-0 an adequate amount of side yard area to landscape, a fence may be allowed as an alternative; provided, however, that chain link fencing shall not be permitted. No parking area or driveway shall be allowed within such side yard. 6.5.3 Exposed storage areas, machinery, garbage dumpsters, service areas, truck loading areas, utility buildings, and structures shall be screened from the view of abutting properties and streets using plantings, fences, and other appropriate methods. 6.5.4 A landscaping maintenance plan shall be prepared and submitted as part of the landscape design plan. All landscaped areas shall be properly maintained. Any tree or shrub that dies shall be replaced within one (1) growing season. Replacement trees or shrubs shall be of similar type and size to what was approved as part of the original approval. 6.5.5 Trees are to be planted where necessary, as determined by the CPDC. Trees shall be well- rooted nursery -grown stock, free of injury, harmful insects, and diseases. They shall be well- branched, and the branching structure shall be sound. Trees shall be planted only after April 15 and before September 30. The Tree Warden DiFeeter the Ferest'ry shall approve any planting outside of those dates. 6.5.6 No more than 50 percent (50 %) of the trees, approved to be planted, shall be of any one species and no less than 25 percent (25 %) of the total trees planted shall be of any one species. Trees shall be chosen from a list provided by the Tree Warden unless an alternative is specifically approved by the CPDC. 6.5.7 Trees along a public way shall be spaced at intervals of fifty (50) feet; provided, however, that no trees shall be planted within fifty (50) feet of an intersection or future intersection. Trees on one (1) side of a street may be set either opposite or diagonally to trees on the opposite side. Trees shall be planted two and a half (21/2 ) feet behind the sidewalk or six (6) feet behind the gutter line and always within the right -of -way. The location of all the proposed trees must be reviewed by the nor of the FerestFy Divisien Tree Warden on site and approved prior to installation. 6.5.8 The minimum acceptable size of tree to be planted along a public way shall be three (3) inch trunk caliper at four (4) feet above the grade. At the time of delivery, the DoreetE)F of the Tree Warden must approve the proposed trees. Evergreen trees shall be at least eight (8) feet tall at the time of planting. 6.5.9 Specifications for planting operations and for support stakes, guy wire and cable, ground anchors, hose, and strapping material shall be as specified in the American Standard Specifications for Nursery Stock published by the American Association of Nurserymen. or take any other action with respect thereto. Community Planning and Development Commission Background: This proposed amendment to the Zoning Bylaw is designed to allow more flexibility for development and growth on industrially zoned -lots, especially those that are directly adjacent to other industrially zoned -lots. In addition, some existing regulations were moved to Table 6.3 and clarified for ease of use of the bylaw. Finance Committee Report: No report. 5�a'� Bylaw Committee Report: At their meeting on March xx, 2018 the Bylaw Committee voted x- 0-0 to recommend this Article to Town Meeting. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. ARTICLE 16 To see if the Town will vote to raise and appropriate, transfer from available fun borrow or otherwise provide a sum or sums of money for highway projects in a-= e with Chapter 90 of the Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen Background: Reading expects about $600,000 in FY19 Chapter 90 funding for local road repairs. The motion made at Town Meeting will be to accept the Chapter 90 state assistance at whatever level is ultimately available, a trend in other communities in order to avoid any uncertainty of the timing of the final state budget process. Finance Committee Report: At their meeting on March 7, 2018 the Finance Committee voted x -0 -0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article. RTICLE 17 To see if the Town will vote to raise and appropriate, transfer from vaila nds, borrow or otherwise provide a sum or sums of money for the operation of the Town and its government for Fiscal Year 2019 - beginning July 1, 2018, or take any other action with respect thereto. Finance Committee Background: Please see the budget pages of this document for the full details of the FY19 FINCOM Budget. Finance Committee Report: Please see Spending Scorecard of this document for the votes of the Finance Committee online items in the FY19 budget. The Finance Committee recommends the subject matter of Article 17 as explained by these votes at their meeting on February 27, 2018. Bylaw Committee Report: No report. *Board of Selectmen Report: The Board of Selectmen on March 13, 2018 voted x -0 to support this Article as presented to the Finance Committee. ARTICLE 18 To see if the Town will vote, pursuant to Section 2 -6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove � 0 certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one -half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto. Board of Selectmen Background: The Reading Home Rule Charter provides for the removal of Town Meeting members who attend less than one -half of the sessions through this required Article: "... If any person elected as a Town Meeting Member fails to attend one -half or more of the total Town Meeting sessions within one year preceding the most recent Annual Town Election, his seat may be declared vacant by a majority vote of the Town Meeting. The Board of Selectmen shall place an Article on the Annual Town Meeting Warrant to remove any such Town Meeting Member from office. At least seven (7) days prior to the Annual Town Meeting, the Town Clerk shall notify any such Town Meeting Member that he may be removed from office, provided, however, that such notice shall be deemed adequate if mailed postage prepaid to the Town Meeting Member's last known address ..." Total of 2 Town Meetings resulting in 6 evenings of attendance Listed below are those who attended less than 3 evenings First Precinct Name Middle Last Name Term Total Precinct Vote 1 Michelle Grenier Mini 2019 2 2 Sean P Kelly 2019 0 4 Robert M Connors 2019 1 6 Michael Allen Mandell 2019 0 82 Town Meeting Members had perfect attendance in 2017 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 3, 2018, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this _t" day of '2018. John Arena, Chair Barry Berman, Vice Chair Daniel Ensminger, Secretary Andrew Friedmann John Halsey SELECTMEN OF READING , Constable Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, February 28, 2018 12:40 PM To: Saunders, Caitlin Subject: FW: Eaton Lakeview 40B Resident submission to the ZBA BOS packet Robert W LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanaaer(a)ci.readina. ma. us (P) 781 -942 -9043; (P) 781 -942 -9037 !M readin ma. ov Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Mercier, Julie Sent: Wednesday, February 28, 2018 12:38 PM To: Boriana Milenova Cc: LeLacheur, Bob; Delios, Jean; Forwarding Account for John Arena; Forwarding Account for John Halsey; Forwarding Account for Barry Berman; Andrew Friedmann at Home; Forwarding Account for Dan Ensminger; Bradley.Jones@mahouse.gov; Michael Flynn; MacNichol, Andrew; Grover, Kristen Subject: RE: Eaton Lakeview 40B Resident submission to the ZBA Hi Boriana, Thank you for your group's thoughtful, well - articulated technical comments on this project. I will forward them to the ZBA for the hearing next Wednesday evening. If you would like the ZBA members to have hard copies, please deliver 7 double -sided copies to my office at your earliest convenience (NB: we are closed every Friday). I will post them online, share them with DRT staff, and send them to the development team for their consideration. Have a nice afternoon, Julie From: Boriana Milenova [mailto :boriana.milenova @gmail.com] Sent: Wednesday, February 28, 2018 9:49 AM To: Mercier, Julie Cc: LeLacheur, Bob; Delios, Jean; Forwarding Account for John Arena; Forwarding Account for John Halsey; Forwarding Account for Barry Berman; Andrew Friedmann at Home; Forwarding Account for Dan Ensminger; Bradley.Jones@mahouse.gov; Michael Flynn Subject: Eaton Lakeview 40B Resident submission to the ZBA Hi Julie, We request that you forward the attached files to the Zoning Board of Appeals. We also request that these materials are included in the ZBA packet for the first public hearing on the Eaton - Lakeview Chapter 40B comprehensive permit application on March 7th, 2018. One of the files is the neighborhood response to the application. The other file is a petition with over 150 signatures from Reading residents. We hope that you will post the materials at the ZBA project website as well. Bob said that the development team has expressed interest in our response. Please feel free to forward to them the response document. We would like to start an open and productive discussion. I would appreciate it if you could confirm the receipt of the files and that they can open without errors. Thank you for you assistance, Boriana Milenova 94 Eaton St Me Saunders, Caitlin From: Sent: To: Subject: Attachments: BOS packet Sent from my iPhone Begin forwarded message: LeLacheur, Bob Friday, March 02, 2018 8:56 AM Saunders, Caitlin Fwd: Fios TV Customer Notification Fios TV Customer Notice WWJE.pdf, ATT00001.htm From: "Connors, Niall S" <niall.s.connorsgverizon.com> Date: March 2, 2018 at 8:45:29 AM EST To: undisclosed- recipients:; Subject: Fios TV Customer Notification Dear Municipal Official: This is to notify you of a certain change to Fios® TV programming. On or before January 31, 2018, the content provider removed WBIN TV programming on channels 6 SD /506 HD. WWJE Justice Network which features crime and investigative programming is now available on channel 6. Verizon began notifying subscribers through the Rose TV Message Center on or around March 2, 2018. A sample customer notice is attached. Access to the Rose TV channel lineup is available 24/7 online at verizon.com /fiostvchannels. We realize that our customers have other alternatives for entertainment and our goal is to offer the best choice and value in the industry. Verizon appreciates the opportunity to conduct business in your community. Should you or your staff have any questions, please contact me. Sincerely, Niall Connors mizonJ Niall Connors Fios Franchise Service Manager Massachusetts and Rhode Island Gbh 6 Bowdoin Square, 10th Floor Boston, MA 02114 O 857.415.5123 1 M 781.715.7058 niall.s.connors((- verizon.com Amk verizonv Fios® TV Programming Change On or before January 31, 2018, the content provider removed WBIN TV programming on channels 6 SD /506 HD. WWJE Justice Network which features crime and investigative programming is now available on channel 6. Co 1 mmission . 4, 1, A4,, DEBORAH B. GOLDBERG Treasurer and Receiver General March 2, 2018 Reading Board of Selectmen 16 Lowell St. Reading, MA 01867 Dear Sir /Madam: MICHAEL R. SWEENEY Executive Director The Massachusetts State Lottery is offering a KENO monitor to existing KENO To Go agent /s in your city /town, to display the game at their location. In accordance with M.G.L. c 10, section 27A, as amended, you are hereby notified of the Lottery's intent to install a monitor at the following locations in your community: Reading Service 1330 Main St. Reading If you object to these agent(s) receiving a monitor, you must do so, in writing, within twenty -one (21) days of receipt of this letter. Please address your written objection to Carol -Ann Fraser, General Counsel, Legal Department, Massachusetts State Lottery Commission, 60 Columbian Street, Braintree, MA 02184. Should you have any questions regarding this program or any other issues relative to the Lottery, please call me at 781- 849 -5555. I look forward to working with you as the Lottery continues its' efforts to support the 351 cities and towns of the Commonwealth. Sincerely, Michael R. Sweeney u Executive Director 7001 2510 0004 3227 9979 n the 351 Cities and Towns o Massachusetts " �� Supporting f 60 Columbian Street . Braintree • Massachusetts . 02184 -1738 . Tel: 781- 849 -5555 . Fax: 781 - 849 -5547 . TTY. 781 - 849 -5678 • www.masslottery.com Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, March 07, 2018 11:46 AM To: Saunders, Caitlin Subject: FW: [Reading MA] Lori Russo- "The Fix Is In" (Sent by Bob Kaminer, bkaminer @comcast.net) BOS packet Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanaeer@ci.readine.ma.us (P) 781 - 942 -9043; (F) 781 - 942 -9037 www.readingma.gov Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED - - - -- Original Message---- - From: vtsdmailer @vt -s.net [mailto:vtsdmailer @vt- s.net] Sent: Tuesday, March 06, 2018 10:33 PM To: Reading - Selectmen Subject: [Reading MA] Lori Russo - "The Fix Is In" (Sent by Bob Kaminer, bkaminer@comcast.net) Hello Board of Selectmen, Bob Kaminer (bkaminer @comcast.net) has sent you a message via your contact form (ht_tps: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https: / /www.readingma.gov /user /475 /edit. Message: Hello Everyone - First off, thank you for reading this email. Secondly, Kate Kaminer (Associate Member of Rec Committee is my wife). My name is Bob Kaminer and I've lived at 37 Warren Ave since June 1986. In these 30+ years I'm guessing I've attended maybe a total of 3 Rec Comm meetings with the last being 9 -10 years ago, until last night. The meeting agenda called for the petition of the newly organized Reading Softball Little League (RSLL) to request the use of the three softball fields at Birch Meadow Park for every Sunday morning on an unlimited basis. Basically, the request was to abolish the long standing town by -law that prohibits organized play on Sunday mornings in all parks. Their request was for the three Birch Meadow softball fields only. The meeting was well attended (see sign in sheet) & there was spirited discussion on both sides. John Halsey was there representing himself as the liaison for the Board of Selectman to the Rec Committee. John also stated that he was a Board member of RSLL. John also added (and I commend him for this) that should the results of this meeting lead to a vote by the Board of Selectman he would recuse himself from any vote due to the appearance of a conflict of interest. Here is where I get totally DISGUSTED. Lori Russo, who is a member of the Rec Committee, is also a Board member of the RSLL. When it came time to vote on the RSLL request, SHE DID NOT RECUSE HERSELF. How is this allowed or even ethical or legal? Now, we all work for a living and our time is valuable. Myself & maybe 50 or so others were there from 6:30 - 8PM. What a waste of time when you are playing against a rigged deck. I wouldn't be happy, but I would rather have received a letter ahead of time that said: Dear Bob, The fix is in. You are playing against a rigged deck. While there is a public meeting tonight, don't waste your time coming as one of the voting members on the Rec Committee is also on the Board of RSLL and will not be recusing herself. I am asking you to consider the following: 1. Rescind the existing vote and. require the Rec Board to reconsider the request & revote with more board members present and Ms. Russo recused from the voting; 2. Have Lori Russo removed from the committee; and 3. If you don't agree with #2 1 certainly wouldn't want her reappointed. In my years as a citizen, I have been proud of the manner in which volunteer citizens have handled themselves on committees. All I ask for is a "fair shake ", NOT a "shake down ". I appreciate your time and consideration of this matter. Sincerely, Bob Kaminer 37 Warren Ave. Cell: 781 - 724 -2959 14Z* Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, March 07, 2018 7:44 AM To: Saunders, Caitlin Subject: FW: Legality of the Ballot Question BOS packet From: Ray Miyares [mailto :ray @miyares - harrington.com] Sent: Wednesday, March 07, 2018 1:26 AM To: Andrew Friedmann at Home Cc: LeLacheur, Bob Subject: Re: Legality of the Ballot Question Andy: I am in New York tending to a family matter. However, I will try to sort this question out for you. I think that Bill Brown is conflating two different ideas. I don't think that there is any question that the purposes listed in the ballot question are properly regarded as "purpose[s] for which a community's appropriating body could vote to appropriate money or authorize debt," within the meeting of the DOR Guidance. As the Guidance tries to make clear, if a purpose is one for which communities may appropriate money, then it is a proper purpose for an override question. Bill points to M.G.L. c.71, §34, which states, in pertinent part that "[t]he vote of the legislative body of a city or town shall establish the total appropriation for the support of the public schools, but may not limit the authority of the school committee to determine expenditures within the total appropriation." Nothing in this section suggests that the individual line items in the School Committee's budget are not being appropriated for a public purpose, merely because Town Meeting votes the total amount, rather than individual items. For example, as you correctly note, the fact that a School Committee budget may contemplate expenditures funding school athletic programs does not make such expenditures outside the parameters of a public purpose. The definition of "local appropriating authority" in M. G.L. c.51, §21 C, by its terms, is applicable only "[w]henever used in the text of this section." For the most part, this section specifies who may place questions on the Town ballot and, in the case of Towns, this is clearly the Board of Selectmen. The section cannot be read to contradict other provisions of the General Laws that establish the Town Meeting as the Town's appropriating authority. So the answer to your first question is that both Document (C) and Document (D) are correct, but they each apply in separate contexts. The answer to your second question is that the texts highlighted in yellow, red and turquoise are all correct and do not contradict each other. I hope that helps. Ray P.S. You appear not to have the most current version of the relevant DOR Guidance document. I have attached the current version for your future reference. With respect to the question you have raised, I don't think there is any material difference between the current document and prior editions, but I do think that it can sometimes be important to use the most current guidance. So, as you think about the issues associated with the ballot question, you should use the 2017 edition. J. Raymond Miyares MIYARES AND HARRINGTON LLP 40 Grove Street - Suite 190 - Wellesley, MA 02482 Tel 617- 489 -1600 - Fax 617 - 489 -1630 www.miyares- harrington.com This e -mail and any attachments contain attorney - client privileged material and are not subject to disclosure pursuant to the Public Records Law, M.G.L. c.4, §7, cl. 26th and c.66, §10. If you are not the intended recipient, please note that any review, disclosure, distribution, use or duplication of this message and its attachments is prohibited. Please notify the sender immediately if you have received this e -mail in error. Thank you for your cooperation. On Mar 6, 2018, at 11:18 PM, Andrew Friedmann <selectman. friedmanngyahoo. com> wrote: Hi Ray, Could you help me answer a couple of questions about State law and override questions? Below is the background, followed by my questions. A. Bill Brown wrote an article today stating that the language of the ballot question is not legal. For the language of the ballot question see https: / /www.readinama.00v/ assessment /overrideinformation -2018. For Bill's objections, see http: / /thereadinaDost.com/ 2018 /03/06 /letter- brown - questions - earmarked- ballgl :g.g Stion /. B. I was able to find the following information on the State's website and can't quite get a clear answer to Bill's question. See below: Proposition 2'/ Ballot Questions, Requirements and Procedures (MassDOR, 2008) http: / /cita.ora /prop2 requirements- procedures.pdf b. Definition of Purpose The purpose used in an override or exclusion question must be a spending or borrowing purpose. This means a purpose for which a community's appropriating body could vote to appropriate money or authorize debt. This seems to support Bill's concern because, as he said, Town Meeting cannot break down the School Committee budget. However, the the last sentence of the following paragraph (obtained from the same MassDOR 2008 document). In addition, language that explains the impact of voter action on the question and is intended to promote the override or exclusion does not meet the definition of spending purpose. For example, 'preventing substantial reductions in town services, programs and personnel and further deferral of vital capital 2 projects, " "preventing a reduction in the police department budget, "'preventing the layoff of 4 police officers, " "maintaining current municipal and educational services" or "restoring school athletic programs" would be inappropriate. The question must sim 1 specify the ersonnel, services or programs for which the additional funds will be used. This seems to contradict the first highlighted statement and indicate that it's ok to earmark money for a specific school program (in the example, school athletics). C. At http: / /www. mass. aov/ dor /docs /dls /publ /misc /town.pdf. DOR states that: of — authorizes in which case each separate line item constitutes a separate appropriation This statement indicates that the town meeting is the appropriating authority and that town meeting cannot vote a budget on a line -item basis for the school operating budget. This statement appears to confirm Bill Brown's argument (i.e., that the town meeting is the appropriating authority and that town meeting cannot earmark SC funds. D. To add to the confusion MGL Chaper 51, Section 21C (https: /fmaleaislature.gov/ Laws /GeneralLaws/ Part i /TitlelX /Chapter5g /Section21C) states the the local appropriating authority in a town is the board of selectmen. 'Local appropriating authority", in a town, the board of selectmen; in a city, the council, with the mayor's approval when required by law; in a municipality having a town council form of government, the town council. So the question about the legality of the override question seems to come down to which document is correct about the appropriating authority (C or D) and which document is correct regarding earmarked funding: B's first hi hli hted statement (in yellow) and C's highlighted statement in red or B's second highlighted statement in ? I really appreciate your help with this. Please let me know if you have any questions. Andy 01-