Loading...
HomeMy WebLinkAbout2018-02-13 SB PacketF1? c Town of Reading y Meeting Posting with Agenda Js39PlNCO'R���P� Board - Committee - Commission - Council: Board of Selectmen Date: 2018 -02 -13 Time: 7:00 PM Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business J� E1Vf:D RE �,O,> . 2018 FEB -a PV 3: 33 Location: Selectmen Meeting Room Agenda: Meeting Called By: Caitlin Saunders on behalf of Chairman John Arena Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment C. Town Manager's /Assistant Town Manager's Report 2) Open Session for topics not reasonably anticipated 48 hours in advance of the meeting 3) Proclamations /Certificates of Appreciation 4) Personnel & Appointments 5) Discussion /Action Items a. Approve MSBA Statement of Interest —RMHS Boiler 7:15 b. Adopt Housing Production Plan 7:20 C. New 40R Projects —Permits Revolving Fund 7:40 d. Change of Beneficial Interest — Liquor Junction 8:00 e. Change of Manager — Anthony's Coal Fired Pizza 8:05 £ Safety Issues 8:15 g. Preview Warrant for April Town Meeting 8:45 h. Selectmen Goals — Update 9:00 i. Discuss BOS Policies Article 1 General Operating Procedures 9:15 Section 1.1.9 Communication j. RMLD Payments 9:45 6) Approval of Minutes a. November 7th, 2017 b. November 14th, 2017 C. November 28th, 2017 d. December 20th, 2017 7) Licenses, Permits and Approvals 8) Executive Session 9) Correspondence a. Correspondence from Verizon, re: Annual Complaint Filing This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 1 off" oFRp i s39- INCOH4o b. C. d. e. f. 9. h. Town of Reading Meeting Posting with Agenda Correspondence from Commonwealth of Mass, Re: Maughan Complaint Email from Linda Landry, re: override Email from Emmy Dove, re: Thank you Open Meeting Law Regional 'Training Workshop Email from Amy Yatsuhashi, re: Eaglc Scout Court of Ilonor Public Employee Political Activity Town Manager's FYI Budget Message This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 2 GF REq��y Office of the Town Manager 0,639`INCORPORP�� 16 Lowell Street Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: February 13, 2018 RE: BOS Agenda 781 - 942 -9043 town manager0ci. reading. ma. us www.readingma.gov /town - manager Next week Gail Dowd (School Director of Finance and Operations) and Joe Huggins (Facilities Director) will be in at 7:15pm to quickly describe a request to ask MSBA for financial assistance with a scheduled $575,000 RMHS boiler replacement. The School Committee has approved the request, and I suggest the Board does so as well - please see your packet for more details. The boiler is part of the FY19 capital plan. Assistant Town Manager Jean Delios will be in to ask the Board to approve the Housing Production Plan, as described at your last meeting. She will also briefly ask the Board about 40R projects that are scheduled and what the Board wants to do in terms of one -time permits from larger projects going in to the Permits Revolving Fund. Past Boards have directed all permit fees from 40R projects into that fund. One key difference between 40B and 40R projects is that the applicant of a 40B project by law must pay for any Peer Review work done by independent professional in defense of the Town. Such work can easily surpass the $25,000 level. However there is no requirement for 40R applicants and in fact in the past the Town has paid for those costs. I would recommend that the Board consider everything you hear from Jean and at a minimum place an Article on April Town Meeting to allow this discussion to happen in a timely way. Permit fees from 40R projects should begin to happen during the current fiscal year. I will briefly describe two changes for existing liquor licenses that are routine and have passed Police department background checks. Police Lt. Christine Amendola will review some suggested safety improvements. Of note is westbound traffic on Green Street currently can try a left turn (south) on Main Street or try to boldly drive straight across the road. At a recent PTTTF meeting we discussed how dangerous that is, and that the Board should consider a Right Turn only at that location. A future BOS meeting in March will receive an update from a proposed 40R project in that area. I will preview the Warrant for Annual Town Meeting, that the Board is scheduled to close on February 27th. This includes a ballot question as part of Article 1 Local Elections, as well as about 15 other tentative Articles. Town Counsel will be at your February 27th meeting and we should discuss availability and logistics for the order of the 15 or so Articles. The final $4.15 million Override request approved by the Board at your last meeting has these components: Town departments ($1,203,500); School department ($2,137,500); Benefits ($601,750) and Capital ($207,500). 1 know the Board wants details in the question, and there are a few ways to do this. We can discuss that night with Town Counsel, but here is my suggestion below. Please send me any questions or comments that I will forward to Town Counsel. Question 1: Shall the Town of Reading be allowed to assess an additional $4.15 million in real estate and personal property taxes for the purposes of the general operation of the Public Schools ($2,654,969); for 5 Police Officers and 4 Firefighter /paramedics ($1,050,311); for General Government including Public Works, Finance, Technology, Human /Elder Services and Inspections ($317,391); and for increased hours and staffing for the Public Library ($127,329) for the fiscal year beginning July 1, 2018? Yes No I will then provide the Selectmen with an update on Annual Goals, and then continued discussion on BOS Policies Article 1 General Operating Procedures: Communication. After working with the Assessors, below is the official impact of the Override request of $4.15 million on various values of single family homes, including the average value of $559,800. This impact would happen if the change was made this spring, so it is factual. Next fall, when the board sets tax rates, the exact impact then will depend on the impact of the annual 2.5% levy and the relative assessment of Residential and Commercial Property. We believe the figures below based on current factual information are the most accurate and transparent information for the community to have. Assessed Value FY18tax bill Override* $ 700,000 $ 9,702 $ 610 $ 650,000 $ 9,009 $ 567 $ 600,000 $ 8,316 $ 523 $ 559,800 $ 7,759 $ 488 $ 500,000 $ 6,930 $ 436 $ 450,000 $ 6,237 $ 392 $ 400,000 $ 5,544 $ 349 *based on $4.15 million added to FY18 tax bills - FY19 tax bills will increase by 2.5% on average We are now working to develop an Override section for the Town's website, and make sure to segregate old 2016 information from current 2018 information. Suggestions on useful material welcome — the community consensus seems to be that in 2016 we had far too much information available. At your meeting on February 27` ", the Reading Girls Scouts will be in to discuss a planned community celebration in March for their 1001" year. Founder Juliette Gordon Low believed in the potential of every girl, and founded a movement that continues to change the world. I know her birthplace in Savannah was a key vacation stop for our daughters one year, where we all took away an important historical perspective. Next will be a Hearing to approve the FY19 Non Union Classification and Compensation Plans. There are no suggested changes to the Classification Plan, and as described during the budget process there is a proposed 1% COLA. I want to do this earlier than usual to make sure that compensation of existing staff does not mistakenly become an Override issue. If the voters approve an Override then the Classification Plan will need to be amended to include two new positions in Accounting and Technology, but the Compensation Plan will not need any revisions. Next Town Accountant Sharon Angstrom will give her quarterly update, so if there any specific questions or areas of concern please let us know in advance. Town Counsel will be present as you close the Warrant for Annual Town Meeting. February 27th is the deadline by the Charter, so we must meet this night or earlier if there might be any BOS quorum issues. The last public agenda item will be to discuss BOS Policies: Article 2 Volunteers, Boards and Committees. Staff has met with BOS member Halsey a few times, and outlined a new format including the role of the Town's Personnel Polices. I may ask Town Counsel to stay for this discussion as well. Finally I will ask the Board to enter Executive Session for the purpose of discussing strategy with respect to Collective Bargaining. DRAFT - BOARD OF SELECTMEN 2018 AGENDAS 2018 21512018 Staff Estimated February 13 2018 Tuesday Office Hour John Halsey 6:30 Approve MSBA Statement of Interest - RMHS Boiler LeLacheur 7:15 Adopt Housing Production Plan Delios 7:20 New 40R Projects - Permits Revolving Fund Delios 7:40 Safety Issues Lt. Amendola 8:00 Preview Warrant for April Town Meeting LeLacheur 8:30 Selectmen Goals - update LeLacheur 9:00 Discuss BOS Policies: Article 1 General Operating Procedures Board 9:30 February 14, 2017 FINCOM Budget Meeting (Mist.) Wednesday February 15, 2017 FINCOM Budget Meeting - Vote Budget Thursday February 27, 2018 Tuesday Office Hour Dan Ensminger 6:30 Reading Girl Scouts 100th Anniversary LeLacheur 7:15 HEARING Approve FY19 Non Union Classification and Compensation Plans Perkins 7:30 Town Accountant Quarterly Review Angstrom 7:40 Close Warrant for April Town Meeting Town Counsel 8:00 Discuss BOS Policies: Article 2 Volunteers, Boards and Committees Board 8:30 Executive Session To discuss strategy with respect to Collective Bargaining LeLacheur 9:30 March 7, 2018 FINCOM - Vote Annual TM Warrant Articles Wednesday March 13, ,2018 Tuesday Office Hour Barry Berman 6:30 Birch Meadow Recreation Subcommittee LeLacheur 7:15 HEARING Approve Water /Sewer /Storm Water Rates for FY19 LeLacheur 8:00 HEARING Approve BOS Policies: Article 1 General Operating Procedures LeLacheur 8:30 HEARING Approve BOS Policies: Article 2 Volunteers, Boards and Committees LeLacheur 9:00 March 27, 2018 Tuesday Office Hour Andrew Friedmann 6:30 DRAFT - BOARD OF SELECTMEN 2018 AGENDAS 2018 21512018 Staff Estimated Future Agendas Discuss Cell Tower project Percival Discuss Oakland Road land public process LeLacheur Discuss Liquor License policy LeLacheur July '18 Percy Avenue: improvements on a private way LeLacheur Downtown Parking Segalla Recurring Items Close Warrant: Nov '17 TM by 9/26 Close Warrant: Apr'18 TM by 2/27 Review BOS /TM Goals Dec & June Semi -ann Appointments of Boards & Committees June Annual Hearing Approve Classification & Compensation June Annual Hearing Tax Classification October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly Economic Development Director Tri -ann RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees Annual Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Massachusetts School Building Authority Next Steps to Finalize Submission of your FY 2018 Statement of Interest Thank you for submitting your FY 2018 Statement of Interest (SOI) to the MSBA electronically. Please note, the District's submission is not yet complete. The District is required to mail all required supporting documentation, which is described below. VOTES: Each SOI must be submitted with the proper vote documentation. This means that (1) the required governing bodies have voted to submit each SOI, (2) the specific vote language required by the MSBA has been used, and (3) the District has submitted a record of the vote in the format required by the MSBA. School Committee Vote: Submittal of all SOIs must be approved by a vote of the School Committee. o For documentation of the vote of the School Committee, Minutes of the School Committee meeting at which the vote was taken must be submitted with the original signature of the Committee Chairperson. The Minutes must contain the actual text of the vote taken which should be substantially the same as the MSBA's SOI vote language. Municipal Body Vote: SOIs that are submitted by cities and towns must be approved by a vote of the appropriate municipal body (e.g., City Council/ Aldermen/Board of Selectmen) in addition to a vote of the School Committee. • Regional School Districts do not need to submit a vote of the municipal body. • For the vote of the municipal governing body, a copy of the text of the vote, which shall be substantially the same as the MSBA's SOI vote language, must be submitted with a certification of the City/Town Clerk that the vote was taken and duly recorded, and the date of the vote must be provided. ADDITIONAL DOCUMENTATION FOR SOI PRIORITIES #1 AND #3: If a District selects Priority #1 and /or Priority #3, the District is required to submit additional documentation with its SOI. If a District selects Priority #1, Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously jeopardizing the health and safety of the school children, where no alternative exists, the MSBA requires a hard copy of the engineering or other report detailing the nature and severity of the problem and a written professional opinion of how imminent the system failure is likely to manifest itself. The District also must submit photographs of the problematic building area or system to the MSBA. If a District selects Priority #3, Prevention of a loss.of accreditation, the SOI will not be considered complete unless and until a summary of the accreditation report focused on the deficiency as stated in this SOI is provided. ADDITIONAL INFORMATION: In addition to the information required above, the District may also provide any reports, pictures, or other information they feel will give the MSBA a better understanding of the issues identified at a facility. If you have any questions about the SOI process please contact the MSBA at 617- 720 -4466 or SOIAmassschoolbuildings.org. Massachusetts School Building Authority 1 Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Massachusetts School Building Authority School District Reading District Contact John F Doherty TEL: (781) 944 -5800 Name of School Reading Memorial High Submission Date 2/5/2018 SOI CERTIFICATION To be eligible to submit a Statement of Interest (SOI), a district must certify the following: r The district hereby acknowledges and agrees that this SOI is NOT an application for funding and that submission of this SOI in no way commits the MSBA to accept an application, approve an application, provide a grant or any other type of funding, or places any other obligation on the MSBA. r The district hereby acknowledges that no district shall have any entitlement to funds from the MSBA, pursuant to M.G.L. c. 70B or the provisions of 963 CMR 2.00. r The district hereby acknowledges that the .provisions of 963 CMR 2.00 shall apply to the district and all projects for which the district is seeking and/or receiving funds for any portion of a municipally -owned or regionally -owned school facility from the MSBA pursuant to M.G.L. c. 70B. The district hereby acknowledges that this SOI is for one existing municipally -owned or regionally -owned public school facility in the district that is currently used or will be used to educate public PreK -12 students and that the facility for which the SOI is being submitted does not serve a solely early childhood or Pre -K student population. r After the district completes and submits this SOI electronically, the district must mail hard copies of the required documentation described under the "Vote" tab, on or before the deadline. r The district will schedule and hold a meeting at which the School Committee will vote, using the specific language contained in the "Vote" tab, to authorize the submission of this SOI..This is required for cities, towns, and regional school districts. Prior to the submission of the SOI, the district will schedule and hold a meeting at which the City Council/Board of Aldermen or Board of Selectmen/equivalent governing body will vote, using the specific language contained in the "Vote" tab, to authorize the submission of this SOI. This is not required for regional school districts. r On. or before the SOI deadline, the district will submit the minutes of the meeting at which the School Committee votes to authorize the Superintendent to submit this SOI. The District will use the MSBA's vote template and the vote will specifically reference the school and the priorities for which the SOI is being submitted. The minutes will be signed by the School Committee Chair. This is required for cities, towns, and regional school districts. The district has arranged with the City/Town Clerk to certify the vote of the City Council/Board of Aldermen or Board of Selectmen/equivalent governing body to authorize the Superintendent to submit this SOI. The district will use the MSBA's vote template and submit the full text of this vote, which will specifically reference the school and the priorities for which the SOI is being submitted, to the MSBA on or before the SOI deadline. This is not required for regional school districts. r The district hereby acknowledges that this SOI submission will not be complete until the MSBA has received all of the required vote documentation in a format acceptable to the MSBA. If Priority 1 is selected, your SOI will not be considered complete unless and until you provide the required engineering (or other) report, a professional opinion regarding the problem, and photographs of the problematic area or system. If Priority 3 is selected, your SOI will not be considered complete unless and until you provide a summary of the accreditation report focused on the deficiency as stated in this SOI. Massachusetts School Building Authority 2 Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- LOCAL CHIEF EXECUTIVE OFFICER/DISTRICT SUPERINTENDENT /SCHOOL COMMITTEE CHAIR (E.g., Mayor, Town Manager, Board of Selectmen) Chief Executive Officer * School Committee Chair Superintendent of Schools (signature) (signature) (signature) Date Date Date * Local chief executive officer: In a city or town with a manager form of government, the manager of the municipality; in other cities, the mayor; and in other towns, the board of selectmen unless, in a city or town, some other municipal office is designated to the chief executive office under the provisions of a local charter. Please note, in districts where the Superintendent is also the Local Chief Executive Officer, it is required for the same person to sign the Statement of Interest Certifications twice. Massachusetts School Building Authority 3 Statement of Interest I Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Massachusetts School Building Authority School District Reading District Contact John F Doherty TEL: (781) 944 -5800 Name of School Reading Memorial High Submission Date 2/5/2018 Note The following Priorities have been included in the Statement of Interest: 1. r Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously jeopardizing the health and safety of school children, where no alternative exists. 2. r Elimination of existing severe overcrowding. 3. r Prevention of the loss of accreditation. 4. r Prevention of severe overcrowding expected to result from increased enrollments. 5. Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating and ventilation systems, to increase energy conservation and decrease energy related costs in a school facility. 6. r Short term enrollment growth. 7. r Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements. 8. r Transition from court- ordered and approved racial balance school districts to walk -to, so- called, or other school districts. SOI Vote Requirement F I acknowledge that I have reviewed the MSBA's vote requirements for submitting an SOI which are set forth in the Vote Tab of this SOI. I understand that the MSBA requires votes from specific parties /governing bodies, in a specific format using the language provided by the MSBA. Further, I understand that the MSBA requires certified and signed vote documentation to be submitted with the SOI. I acknowledge that my SOI will not be considered complete and, therefore, will not be reviewed by the MSBA unless the required accompanying vote documentation is submitted to the satisfaction of the MSBA. Potential Project Scope: Accelerated Repair Boiler Is this SOI the District Priority SOI? YES School name of the District Priority SOI: Reading Memorial High Is this part of a larger facilities plan? YES If "YES ", please provide the following: Facilities Plan Date: 1/31/2018 Planning Firm: Town Wide Capital Plan Please provide a brief summary of the plan including its goals and how the school facility that is the Massachusetts School Building Authority 4 Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- subject of this SOI fits into that plan: The Town of Reading has a ten year Capital Plan which is updated by each Division/Department. Within the Plan building systems are identified and cataloged with the useful life and expected replacement cost using current market and equipment pricing. Each fall the Plan is updated and the sytems are evaluated to determine if replacement is necessary or the asset life can be extended. The Town targets 5% of its available resources to be directed towards Capital and Dcbt projects and strives to fund as close to that percentage annually as funding allows. Reading Memorial High School Boiler #2 has been targeted for replacement as it is at the end of its useful life. The boiler was not replaced when the school was renovated through a 2005 MSBA project. The current age of the Boiler at RMHS is 20 years old and the estimated replacement value is $585,000. The replacement is currently included within the fiscal 2019 Capital Plan allocation. Please provide the current student to teacher ratios at the school facility that is the subject of this SOI: 15 students per teacher Please provide the originally planned student to teacher ratios at the school facility that is the subject of this SOI: 14 students per teacher Does the District have a Master Educational Plan that includes facility goals for this building and all school buildings in District? YES If "YES ", please provide the author and date of the District's Master Educational Plan. The Master Educational Plan (District Improvement Plan and Superintendent's Goals) is maintained by the Superintendent and is updated and reviewed on an annual basis. In addition an annual operating budget is prepared based upon the financial funding and guidelines per the Town Manager and the Financial Committee. The annual operating budget is reviewed and approved annually by the School Committee, is reviewed by the Finance Committee and is approved (bottom line) by Town Meeting. Is there overcrowding at the school facility? NO If "YES ", please describe in detail, including specific examples of the overcrowding. Has the district had any recent teacher layoffs or reductions? YES If "YES ", how many teaching positions were affected? 13 At which schools in the district? The District had 12.7 FTE Reductions at the High School, RISE and Elementary Schools Please describe the types of teacher positions that were eliminated (e.g., art, math, science, physical education, etc.). The FTE reductions were made in business, computer science, physical education, art, general classrooms at the elementary schools, music and cuts from sections out of each core area in the High School. Has the district had any recent staff layoffs or reductions? YES If "YES ", how many staff positions were affected? 15 At which schools in the district? The district had 14.5 FTE Reductions across the district in non - teacher positions Please describe the types of staff positions that were eliminated (e.g., guidance, administrative, maintenance, etc.). The FTE reductions were in administration and paraprofessionals. Please provide a description of the program modifications as a consequence of these teacher and /or staff reductions, including the impact on district class sizes and curriculum. Class sizes have increased at both the Elementary Schools and the High School. Due to the FTE reductions we are no longer to offer music for all schools at our RISE Pre- school. In addition we are offering fewer sections of each class at the High School which limits a students ability to get their first choice in classes. Please provide a description of the local budget approval process for a potential capital project with theMSBA. Massachusetts School Building Authority 5 Statement of Interest e'— P1 Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Include schedule information (i.e. Town Meeting dates, city council/town council meetings dates, regional school committee meeting dates). Provide, if applicable, the District's most recent budget approval process that resulted in a budget reduction and the impact of the reduction to the school district (staff reductions, discontinued programs, consolidation of facilities). The Budget process for the Town begins with a Financial Forum in October in which the total available revenue and accomodated costs (debt, capital, health care, special education out of district tuition and transpottion, energy costs) are reviewed as well as the determination to utilize free cash to assist in the budget. The total allocation for Town and School is determined. The School budget is prepared by the administration with input from all department heads and principals. Once prepared the budget is presented to School Committee who reviews and ultimately approves a budget. The School Committee's review includes detailed descriptions of proposed cuts needed in order to present a balanced budget, the impact to FTE's, class sizes and course offerings. The School Committee approved budget is then forwarded to the Town Manager who presents a balanced budget to the Finance Committee. The Finance Committe reviews the budget and asks clarifying questions. The School Department budget is then presented to Town Meeting who approve the bottom line School budget. Massachusetts School Building Authority 6 Statement of Interest V—\ I \ y Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- General Description BRIEF BUILDING HISTORY: Please provide a detailed description of when the original building was built, and the date(s) and project scopes(s) of any additions and renovations (maximum of 5000 characters). Reading Memorial High School was originally constructed on its present site 1957 with an original area of 300,000 square feet. A total renovation of the structure was completed in 2007 yielding a total building area of 375,000 square feet. The 2007 renovation included both gut renovation of portions of the original building. Any portion of the original 1957 building that was not renovated was demolished and replaced with new construction. TOTAL BUILDING SQUARE FOOTAGE: Please provide the original building square footage PLUS the square footage of any additions. 375000 SITE DESCRIPTION: Please provide a detailed description of the current site and any known existing conditions that would impact a potential project at the site. Please note whether there are any other buildings, public or private, that share this current site with the school facility. What is the use(s) of this building(s)? (maximum of 5000 characters). The Reading Memorial High School campus is located at: 62 Oakland Road, Reading, MA 01867. The high school is surrounded on all sides by parking lots which can be accessed from two points along Oakland Rd. The site's intersecting roads include: Birch Meadow Drive, Hillside Road, and Parkview Road. ADDRESS OF FACILITY: Please type address, including number, street name and city /town, if available, or describe the location of the site. (Maximum of 300 characters) 62 Oakland Road, Reading, MA 01867 BUILDING ENVELOPE: Please provide a detailed description of the building envelope, types of construction materials used, and any known problems or existing conditions (maximum of 5000 characters). The Reading Memorial High School is constructed with CMU block walls clad with brick around the majority of the facility. The roof material is comprised of an EPDM roofing system with tapered insulation and metal decking. Windows are double pane throughout the entire facility with store front glass at entrance ways. All exterior doors are aluminum construction. Has there been a Major Repair or Replacement of the EXTERIOR WALLS? YES Year of Last Major Repair or Replacement:(YYYY) 2005 Description of Last Major Repair or Replacement: Renovation of existing C building and newly constructed facility was built around the existing building consisting of a 4 story educational building. The Field House had an addition built expanding the locker rooms with a new athletic floor surface and newly constructed main lobby. In addition, a overhead connector was installed between the main building and the field house. This was done as part of an MSBA renovation. Roof Section A Is the District seeking replacement of the Roof Section? NO Area of Section (square feet) 94049 Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) The main building is comprised of 94,049 square feet of EPDM roofing. Age of Section (number of years since the Roof was installed or replaced) 13 Massachusetts School Building Authority 7 Statement of Interest l n Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Description of repairs, if applicable, in the last three years. Include year of repair: Regular maintenance. Roof Section B Is the District seeking replacement of the Roof Section? NO Area of Section (square feet) 51365 Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) Field House roof is 51,365 square feet of EPDM roofing. Age of Section (number of years since the Roof was installed or replaced) 13 Description of repairs, if applicable, in the last three years. Include year of repair: Regular Maintenance. Roof Section C Is the District seeking replacement of the Roof Section? Area of Section (square feet) Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) Age of Section (number of years since the Roof was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Roof Section D Is the District seeking replacement of the Roof Section? Area of Section (square feet) Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) Age of Section (number of years since the Roof was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Roof Section E Is the District seeking replacement of the Roof Section? Area of Section (square feet) Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) Age of Section (number of years since the Roof was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Roof Section F Is the District seeking replacement of the Roof Section? Area of Section (square feet) Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) Age of Section (number of years since the Roof was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Roof Section G Is the District seeking replacement of the Roof Section? Area of Section (square feet) Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) Age of Section (number of years since the Roof was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Roof Section H Is the District seeking replacement of the Roof Section? Area of Section (square feet) Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) Age of Section (number of years since the Roof was installed or replaced) Massachusetts School Building Authority 8 Statement of Interest / r, Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Description of repairs, if applicable, in the last three years. Include year of repair: Roof Section I Is the District seeking replacement of the Roof Section? Area of Section (square feet) Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) Age of Section (number of years since the Roof was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Roof Section J Is the District seeking replacement of the Roof Section? Area of Section (square feet) Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe) Age of Section (number of years since the Roof was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Window Section A Is the District seeking replacement of the Windows Section? NO Windows in Section (count) 455 Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) The main building of the Reading Memorial High School contains 455 double pain windows. Age of Section (number of years since the Windows were installed or replaced) 13 Description of repairs, if applicable, in the last three years. Include year of repair: Regular Maintenance Window Section B Is the District seeking replacement of the Windows Section? NO Windows in Section (count) 147 Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) The Field House of RMHS contains 147 double pain windows. Age of Section (number of years since the Windows were installed or replaced) 13 Description of repairs, if applicable, in the last three years. Include year of repair: Regular Maintenance Window Section C Is the District seeking replacement of the Windows Section? Windows in Section (count) Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) Age of Section (number of years since the Windows were installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Window Section D Is the District seeking replacement of the Windows Section? Windows in Section (count) Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) Age of Section (number of years since the Windows were installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Window Section E Is the District seeking replacement of the Windows Section? Windows in Section (count) Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) Massachusetts School Building Authority Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Age of Section (number of years since the Windows were installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Window Section F Is the District seeking replacement of the Windows Section? Windows in Section (count) Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) Age of Section (number of years since the Windows were installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Window Section G Is the District seeking replacement of the Windows Section? Windows in Section (count) Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) Age of Section (number of years since the Windows were installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Window Section H Is the District seeking replacement of the Windows Section? Windows in Section (count) Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) Age of Section (number of years since the Windows were installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Window Section I Is the District seeking replacement of the Windows Section? Windows in Section (count) Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) Age of Section (number of years since the Windows were installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Window Section J Is the District seeking replacement of the Windows Section? Windows in Section (count) Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe)) Age of Section (number of years since the Windows were installed or replaced) Description of repairs, if, applicable, in the last three years. Include year of repair: MECHANICAL and ELECTRICAL SYSTEMS: Please provide a detailed description of the current mechanical and electrical systems and any known problems or existing conditions (maximum of 5000 characters). The Reading Memorial High School is heated by two Cleaver Brooks gas fired hydronic boilers providing hot water to the associated unit ventilators, fan coil units, air handlers, H and V's throughout the entire facility including the Field House. The electric service was replaced and upgraded including all electrical switch gear, distribution panels and a 300 KV generator was installed. All metering to the building was also replaced. Boiler Section 1 Is the District seeking replacement of the Boiler? NO Is there more than one boiler room in the School? YES What percentage of the School is heated by the Boiler? 100 Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Natural Gas Age of Boiler (number of years since the Boiler was installed or replaced) 13 Massachusetts School Building Authority 10 Statement of Interest rd ... Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Description of repairs, if applicable, in the last three years. Include year of repair: Regular Maintenance Boiler Section 2 Is the District seeking replacement of the Boiler? YES Is there more than one boiler room in the School? YES What percentage of the School is heated by the Boiler? 100 Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Natural Gas Age of Boiler (number of years since the Boiler was installed or replaced) 20 Description of repairs, if applicable, in the last three years. Include year of repair: A new well and aquastat/operating controls were installed, 6 tubes were replaced since 2015 including the refractory at the rear of the boiler. Also in 2017 the electrode and rod mod motor were replaced. Boiler Section 3 Is the District seeking replacement of the Boiler? Is there more than one boiler room in the School? What percentage of the School is heated by the Boiler? Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Age of Boiler (number of years since the Boiler was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Boiler Section 4 Is the District seeking replacement of the Boiler? Is there more than one boiler room in the School? What percentage of the School is heated by the Boiler? Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Age of Boiler (number of years since the Boiler was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Boiler Section 5 Is the District seeking replacement of the Boiler? Is there more than one boiler room in the School? What percentage of the School is heated by the Boiler? Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Age of Boiler (number of years since the Boiler was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Boiler Section 6 Is the District seeking replacement of the Boiler? Is there more than one boiler room in the School? What percentage of the School is heated by the Boiler? Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Age of Boiler (number of years since the Boiler was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Boiler Section 7 Is the District seeking replacement of the Boiler? Is there more than one boiler room in the School? What percentage of the School is heated by the Boiler? Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Age of Boiler (number of years since the Boiler was installed or replaced) Massachusetts School Building Authority 11 Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Description of repairs, if applicable, in the last three years. Include year of repair: Boiler Section 8 Is the District seeking replacement of the Boiler? Is there more than one boiler room in the School? What percentage of the School is heated by the Boiler? Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Age of Boiler (number of years since the Boiler was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Boiler Section 9 Is the District seeking replacement of the Boiler? Is there more than one boiler room in the School? What percentage of the School is heated by the Boiler? Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Age of Boiler (number of years since the Boiler was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Boiler Section 10 Is the District seeking replacement of the Boiler? Is there more than one boiler room in the School? What percentage of the School is heated by the Boiler? Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other) Age of Boiler (number of years since the Boiler was installed or replaced) Description of repairs, if applicable, in the last three years. Include year of repair: Has there been a Major Repair or Replacement of the HVAC SYSTEM? YES Year of Last Major Repair or Replacement:(YYYY) 2005 Description of Last Major Repair or Replacement: In 2005 the Building was reconstructed and all HVAC and distribution units were replaced with the exception of Boiler #2 which was repurposed and changed from steam oil fired to gas fired hot water. Has there been a Major Repair or Replacement of the ELECTRICAL SERVICES AND DISTRIBUTION SYSTEM? YES Year of Last Major Repair or Replacement:(YYYY) 2005 Description of Last Major Repair or Replacement: In 2005 the High School went under a complete rebuild including all the electrical and distribution systems. All switch gear, main panels and distribution panels were replaced with new wiring throughout. The new system is a 4000 amp service. hi addition a 300 KV diesel generator was installed. BUILDING INTERIOR: Please provide a detailed description of the current building interior including a description of the flooring systems, finishes, ceilings, lighting, etc. (maximum of 5000 characters). The interior spaces of the main building are comprised of the following types of finishes - the flooring throughout the interior of the building are vinyl composite tile, 5% rubber sheet goods and 5% broad loom carpeting. Ceiling finishes are made up primarily of 2x4 acoustical tiles and sheet rock. Interior doors are fired rated oak veneer throughout the facility. Lighting fixtures are primarily 2x4 fluorescent fixtures with LED lighting in certain areas including the performing arts center. The filed house is very similar with the exception of the athletic surfaces which are a rubberized play surface. All the finishes are maintained in accordance with our preventative maintenance program. PROGRAMS and OPERATIONS: Please provide a detailed description of the current grade structure and programs offered and indicate whether there are program components that cannot be offered due to facility Massachusetts School Building Authority 12 Statement of Interest (- r ; Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- constraints, operational constraints, etc. (maximum of 5000 characters). Reading Memorial High School follows state guidelines for Massachusetts Core requirements that prepare students for college and career readiness. The School Committee has approved a set of graduation requirements which include 4 years of English, 3 years of Science, 3 years of Social Studies, 3 yearsof Math, 2 years of Foreign Language and electives in physical education, business and the arts. In addition, the High School offers advanced placement, honors and college prep courses. EDUCATIONAL SPACES: Please provide a detailed description of the Educational Spaces within the facility, a description of the number. and sizes (in square feet) of classrooms, a description of science rooms /labs including ages and most recent updates, a description of the cafeteria, gym and/or auditorium and a description of the media center/library (maximum of 5000 characters). The facility consists of the following educational spaces: • Traditional instructional classrooms; approximately 754 square feet per room • Biology, Chemistry, and Physics laboratories; approximately 1207 square feet per room • 2D and 3D art classrooms /labs; approximately 1128 square feet per room • Computer labs for business, art, science, and foreign language instruction; approximately 934 • Field House with traditional classrooms, wrestling room, fitness center, indoor track, Trainer's Suite, and locker rooms • Academic support classrooms and offices • Performance Art Suite • Preschool classrooms; approximately 857 square feet per room • Media Center housing a TV Studio CAPACITY and UTILIZATION: Please provide the original design capacity and a detailed description of the current capacity and utilization of the school facility. If the school is overcrowded, please describe steps taken by the administration to address capacity issues. Please also describe in detail any spaces that have been converted from their intended use to be used as classroom space (maximum of 5000 characters). Since the renovation was completed in 2007 there has been no space that was repurposed. The Reading Memorial High School does not have overcrowding. The original design was 1957, an addition was put on in 1972 and a major renovation and addition was undertaken in 2005. The current capacity is 1300, and as stated we are not over crowded. MAINTENANCE and CAPITAL REPAIR: Please provide a detailed description of the district's current maintenance practices, its capital repair program, and the maintenance program in place at the facility that is the subject of this SOI. Please include specific examples of capital repair projects undertaken in the past, including any override or debt exclusion votes that were necessary (maximum of 5000 characters). The Town of Reading Facilities department is responsible for the town's preventative maintenance program and capital improvement program. The preventative maintenance program covers the following items: boilers, HVAC systems, fire alarm, fire suppression, fire extinguishers, elevator, water treatment, fume hoods, acid tanks, generators and integrated pest management (IPM). The above items are on regularly scheduled maintenance intervals which are tracked using a computerized maintenance software know as School Dude. This allows us to track any repairs done and track how much is spent on each piece of equipment. The program also has a work order system that allows users to enter requests for work to be done. This information is tied into each piece of equipment that assists us in building the capital improvement program. The Capital Improvement Program is based on a 10 year cycle and is updated annually. Each building system has a life expectance which is placed into the corresponding year. Costs are updated annually and are based on actual equipment Massachusetts School Building Authority 13 Statement of Interest r° 1., \) Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- and installation pricing. Some examples of capital repair projects are as follows: Joshua Eaton Elementary School fire alarm panel and devices, boiler replacements, roof replacement; Wood End Elementary School return air fans; Parker Middle School multi - purpose room roof, Coolidge Middle School phone system; School Wide HVAC energy management upgrades; Birch Meadow Elementary door replacements. Since 2004 the Town of Reading has done 3 debt exclusion projects to fund MSBA school renovations. In addition, the Town participated in the Green School Repair Program at 2 facilities. The Wood End Elementary School was a newly constructed facility, the Alice M. Barrows was a gut renovation of an existing building and lastly the Reading Memorial High School has a renovation of 2 portions of the building with a newly constructed building built around them. The Green School Repair Program enabled us to install a new roofing system and clear story windows at the Killam Elementary School and new windows at the Birch Meadow Elementary School. The High School including all of its systems is maintained under the Town's preventative maintenance program. All prescribed state mandated and manufacturers suggested maintenance is done religiously to maintain a healthy and safe environment for its occupants. Massachusetts School Building Authority 14 Statement of Interest / r_ \ Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Priority 5 Question 1: Please provide a detailed description of the issues surrounding the school facility systems (e.g., roof, windows, boilers, HVAC system, andlor electrical service and distribution system) that you are indicating rewire repair or replacement. Please describe all deficiencies to all systems in sufficient detail to explain the problem. The School Department is requesting to replace Boiler #2 at the Reading Memorial High School (RMHS). The boiler was not replaced as part of the 2005 MSBA renovation project. This unit was converted from a steam boiler fired by oil to a natural gas hydronic system. Prior to the renovation, no water treatment program was in place and the boiler has suffered because of this. Our HVAC contractor has performed many repairs to maintain redundancy. Due to the amount of money we have spent over the last 5 years, we are seeking to replace the boiler with 3 smaller high efficiency condensing boilers which will translate into greater energy savings and increased reliability. The Town of Reading Facility's Department has engaged a mechanical engineer to complete a design which is currently 50 percent complete. In the Town's FY19 Capital Plan, $585,000 has been allocated for the replacement. Massachusetts School Building Authority 15 Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Priority 5 Question 2: Please describe the measures the district has already taken to mitigate the problem/issues described in Question 1 above. The Town of Reading Facility's Department has performed regularly scheduled maintenance on Boiler #2 and completes the suggested repairs in order to keep the boiler running and reliable. The water treatment program has been a key factor in minimizing the amount of scale on the tubes of the boiler. Due to the past neglect the boiler is now near the end of its useful life. In addition 6 tubes have been replaced over the last 3 years. Based on the yearly inspection and feedback from the contractor, this will be a recurring issue. Massachusetts School Building Authority 16 Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Priority 5 Question 3: Please provide a detailed explanation of the impact of the problem/issues described in Question I above on your district's educationalprogram. Please include specific examples of how the problem prevents the district from delivering the educational program it is required to deliver and how students and/or teachers are directly affected by the problem identified. In order to maintain full redundancy the Reading Memorial High School must have two boilers in the event that one goes down. Both boilers run on a lead lag in order to split the run time evenly. In the event one boiler goes down, if the other does not pick up the load there would be no heat in the building which makes in imperative to replace the boiler. Under Mass Law we are required to maintain a classroom temperature of 68 degrees. If we are unable to maintain we would need potentially cancel schools on any days in which the boiler were down. 5 Massachusetts School Building Authority 17 Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- Priority 5 Question 4: Please describe how addressing the school facility systems you identified in Question I above will extend the useful life of the facility that is the subject of this SOI and how it will improve your district's educational program. By replacing Boiler #2 with high efficiency condensing boilers the utilities budget/expenditures will be reduced and the operational funds for repairs will also be reduced. This funding can be redirected to support ongoing operational activities within the School District. Please also provide the following: [Have the systems identified above been examined by an engineer or other trained building professional?: NO If "YES ", please provide the name of the individual and his /her professional affiliation (maximum of 250 characters): The date of the inspection: A summary of the findings (maximum of 5000 characters): CY Massachusetts School Building Authority 18 Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- REQUIRED FORM OF VOTE TO SUBMIT AN SOI REQUIRED VOTES If the SOI is being submitted by a City or Town, a vote in the following form is required from both the City Council/Board of Aldermen OR the Board of Selectmen/equivalent governing body AND the School Committee. If the SOI is being submitted by a regional school district, a vote in the following form is required from the Regional School Committee only. FORM OF VOTE Please use the text below to prepare your City's, Town's or District's required vote(s). FORM OF VOTE Please use the text below to prepare your City's, Town's or District's required vote(s). Resolved: Having convened in an open meeting on , prior to the closing date, the Board of Selectmen /Equivalent Governing Body /School Cotnmiltee] Of Council /Board of Aldermen, , in accordance with its charter, by -laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest dated for the [Name ofSehool) located at [Address) which describes and explains the following deficiencies and the priority category(s) for which an application may be submitted to the Massachusetts School Building Authority in the future [Inserl a description of the priorily(s) checked off on the Statement oflnerest Form and a briefdescription of the deficiency described therein for each priority); and hereby further specifically acknowledges that by submitting this Statement of Interest Form, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the City/Town/Regional School District to filing an application for funding with the Massachusetts School Building Authority. Massachusetts School Building Authority 19 Statement of Interest Name of School - - - -- SAMPLE SCHOOL [DRAFT] - - - -- CERTIFICATIONS The undersigned hereby certifies that, to the best of his /her knowledge, information and belief, the statements and information contained in this statement of Interest and attached hereto are true and accurate and that this Statement of Interest has been prepared under the direction of the district school committee and the undersigned is duly authorized to submit this Statement of Interest to the Massachusetts School Building Authority. The undersigned also hereby acknowledges and agrees to provide the Massachusetts School Building Authority, upon request by the Authority, any additional information relating to this Statement of Interest that may be required by the Authority. Chief Executive Officer * School Committee Chair Superintendent of Schools (signature) (signature) (signature) Date Date Date * Local Chief Executive Officer: In a city or town with a manager form of government, the manager of the municipality; in other cities, the mayor; and in other towns, the board of selectmen unless, in a city or town, some other municipal office is designated to the chief executive office under the provisions of a local charter. Please note, in districts where the Superintendent is also the Local Chief Executive Officer, it is required for the same person to sign the Statement of Interest Certifications twice. w&' Massachusetts School Building Authority 20 Statement of Interest ♦ 7 Harvest Road: $5,000.00 consultant fee was placed into the revolving fund. $2,200.00 of this fee was paid to a consultant. The Commission released the remainder of the consultant fee in the amount of $2,800.00 to the applicant. ♦ 553 Haverhill Street: $1,000.00 consultant fee was placed into the revolving fund. The Commission paid $825.00 to a consultant. The Commission released the remainder of the consultant fee in the amount of $175.00 to the applicant. The standard request has been $50,000 since this fund was setup in November, 2001 but based on past experience, an amount of $25,000 should be sufficient. ♦ Landfill Inspections Revolving Fund — The proceeds from the inspection fees for the landfill (Walkers Brook Crossing) were deposited in a revolving fund, with the fund to be used to conduct plan reviews and hire inspectors for this project. The balance in the fund at the beginning of the Fiscal Year was $150,346.50. The projected expenditure to the end of this Fiscal Year is approximately $60,000, leaving a.projected year end balance of just over $90,000 in the fund. This Article will allow this revolving fund to be extended for at least one more year until all of the construction on the site is complete. Town Meeting should be aware of the intent on the part of the Town to consider a similar revolving fund for other major projects which are approved and which will be under construction in the near - future -- Archstone (Spence Farms) and Longwood Poultry Farm AKA Johnson Farms. This process allows the Town to staff at the levels needed to do a proper job of plan review and inspection without negatively affecting the operating budgets. Finance Committee Report: The Finance Committee voted to recommend the subject ! matter of this Article by a vote of 9 -0 -0. These are appropriate uses of. revolving funds, and use of the funds from year to year will require annual re- authorization by Town Meeting. Bylaw Committee Report: No report. ARTICLE 10 To see what sum the Town will raise by borrowing or transfer from available funds or otherwise and appropriate for the purpose of designing and constructing sidewalks, curbing and related improvements on Franklin Street west of Main Street and on abutting streets as necessary for the purpose of providing pedestrian access to the new elementary school being constructed at the end of Sunset Rock Lane, as approved by the passage of a capital exclusion referendum question under General Laws, Chapter 59, Section 21 C on March 2, 2004, or take any other action with respect thereto. Board of Selectmen Background: Since Town voters did not approve the Capital Exclusion for this project at the March 2, 2004 Election, it is recommended that this Article be Indefinitely Postponed. Finance Committee Report: No report. }ATM Ilpril �u'�`5 this worthwhile program. The use of the bins results in fewer vehicle trips to the Compost area thereby reducing congestion and the use of fuel. Additionally, because of the elimination of curbside leaf collection, these bins provide an alternative for residents to compost their own materials on site. The Town will not be requesting authorization for a revolving fund for curbside recycling bins as we will be working with local vendors to sell curbside recycling bins. ♦ Conservation Consulting Revolving Fund - There were no expenditures in FY 2005 from this fund. Two years ago, there were two transactions from this revolving fund. During their meeting of March 16, 2005, the Conservation Commission voted unanimously to support Article 8 of this Warrant, re- authorizing revolving fund in the amount of $25,000. ♦ Inspections Revolving Fund - In FY 2004, a revolving fund was established and re- authorized in FY 2005 for the purposes of funding the costs related to the inspection of the landfill project. These moneys have been and continue to be expended for plan review and inspections of that project. In the Fall of 2004, a separate revolving fund for the inspection and other expenses related to the Johnson Farm and Archstone projects was approved. Article 8 of the 2005 Annual Town Meeting would merge those two previous revolving funds into ,a single fund to be expended for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to those three developments. Additionally, it is the Town Manager's recommendation that up to $100,000 of those funds would be used in FY 2006 for curb, sidewalk and pedestrian safety improvements as determined by the Town Manager. The intent is to do these improvements in the Wood End School area. The landfill development should be completed in early FY 2006 but moneys need to be available for completing the landfill closure close -out as well as the initial appraisal and defense of assessment if needed. Additionally, funds need to expended to archive plans for the projects. The balances available as of February 28, 2005 in these funds are - Johnson Woods and Archstone - $322,010, Landfill - $236,425.02. Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 6 -0 -0. Bylaw Committee Report: No report. ARTICLE 9 To see if the Town will vote to appropriate the sum of $7,333.92 which represents the performance guarantee for tree removal, gravel borrowing, grading and rolling, roadway, sidewalk, curbing, stone bounds, drainage, trees, as built drawings, loaming and seeding, as provided through a tripartite agreement between the Town of Reading, Franklin Street Realty Trust, and the Stoneham Savings Bank, said performance having been taken by the Community Planning and Development Commission on July 26, 2004, for lack of performance of the guaranteed work, or take any other action with respect thereto. % Board of Selectmen 10 5 a (�' ♦ Inspections Revolving Fund = In FY 2004, a revolving fund was established and re- authorized in FY 2005 and FY 2006 for the purposes of funding the costs related to -I the inspection of the landfill project. These moneys have been and continue to be (I expended for plan review and inspections of that project. In the Fall of 2004, a separate revolving fund for the inspection and other expenses related to the Johnson Farm and Archstone projects was approved. Article 8 of the 2005 Annual Town Meeting merged those two previous revolving funds into a single fund to be expended for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to those three �I developments, as well as for the construction of curbs, sidewalks and pedestrian safety improvements. The landfill development was .completed in early FY 2006 but moneys still (� need to be available for completing the initial appraisal and defense of assessment if ! i needed, as well as the construction of curb, sidewalk and pedestrian safety improvements which will be constructed in the Summer of 2006. Additionally, funds need to expended to archive plans for the projects. The balances available as of Februa ry 28 , 2006 in these funds are: Johnson Woods and Archstone - $424,861.50, Landfill - $176,155.65. These balances do not 11 reflect current year expenses and appraisals. The total of these expenses during FY 2006 is expected to be approximately $200,000. Finance Committee Report: On a vote of 8 -0 -1, the Finance Committee recommends the approval of each of these three revolving funds. The Inspections Revolving Fund has been particularly effective and is allowing the Town to provide the necessary inspections and administrative oversight for the major construction projects without impacting the budget, and in addition being able to utilize a portion of those funds for badly needed sidewalks on Franklin Street in the area of the Wood End School. Bylaw Committee Report: Action pending. ARTICLE 14 To see if the Town will vote to accept Section 1 of Chapter 157 of the Acts of 2005 that provides accidental disability retirees who are veterans with an additional yearly retirement allowance of $15 for each year of creditable service with the total of this additional retirement allowance not to exceed $300 annually, or take any other action with respect thereto. Contributory Retirement Board Background: Members of the Reading Retirement System who are veterans and retire under ordinary circumstances receive an additional annual retirement allowance of $15 LI for each year of creditable service not to exceed $300 annually. Veterans who retire because of a job related injury are not entitled to this benefit. Section 1 of Chapter 157 of the Acts of 2005 will extend the veteran's benefit to i accidental disability retirees. 13 5�� Town of Reading FY 2008 Budg Community Services Budget summary (Form A) Planning - 065 Summary; Q5 Revenue and Staffing Revenues Staffing 1.0 1.0 2.0 3.0 50.00% Commentary FY08 Significant Additions: A new town planner Will be hired as a department head. In addition, a junior planner will be hired and funded by the Inspections revolving fund. Overview: The Town is going through a minor building boom, and the work of the Planning Division is very busy. The recently approved Master Plan carries with it a large workload to implement key areas including Affordable Housing and Economic development. All expenses are included in the General Department budget. Changes: Demand on staff time include continued development in many areas, re- zoning and potential approval of a site plan for the Addison Wesley/Pearson site, Implementation of an Affordable Housing planned production program, and focus on positive economic development especially in the Walkers Brook Drive area and in downtown. The implementation of the Permits Coordinator position took place in FY 2007, with the full cost of the position being offset by an increase in fee Income. Outlook: The outlook for the next 2 to 3 years is of a continued busy planning function. In addition to the efforts noted above, the CPDC has an aggressive Master Plan implementation program which will demand much from staff and volunteers time. 25 -Mar -07 �)U 105 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Percent Budget Summary FY - 2005 FY - 2006 FY - 2007 FY - 2008 Chance Salaries and Wages (Form B) 63,051 •65,615 113,016 123,910 9.64% Expenses (Form C) 0 0 0 0 Totals 63,051 65,615 113,016 123,910 9.64% Revenue and Staffing Revenues Staffing 1.0 1.0 2.0 3.0 50.00% Commentary FY08 Significant Additions: A new town planner Will be hired as a department head. In addition, a junior planner will be hired and funded by the Inspections revolving fund. Overview: The Town is going through a minor building boom, and the work of the Planning Division is very busy. The recently approved Master Plan carries with it a large workload to implement key areas including Affordable Housing and Economic development. All expenses are included in the General Department budget. Changes: Demand on staff time include continued development in many areas, re- zoning and potential approval of a site plan for the Addison Wesley/Pearson site, Implementation of an Affordable Housing planned production program, and focus on positive economic development especially in the Walkers Brook Drive area and in downtown. The implementation of the Permits Coordinator position took place in FY 2007, with the full cost of the position being offset by an increase in fee Income. Outlook: The outlook for the next 2 to 3 years is of a continued busy planning function. In addition to the efforts noted above, the CPDC has an aggressive Master Plan implementation program which will demand much from staff and volunteers time. 25 -Mar -07 �)U 105 These bins provide an alternative for residents to compost their own materials on - site. Conservation Consultina Revolvina Fund - There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2008. The balance remains ' at zero. The Conservation Commission voted unanimously to support f Article 10 of the Warrant, re- authorizing the revolving fund in the amount of I $25,000. • Inspections Revolvina Fund - Beginning in 2004, Town Meeting approved the Inspections revolving funds as a way to deposit building and'other permit fees, and to use them directly purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to three developments, as well as for the construction of curbs, sidewalks and pedestrian safety improvements. The balances available as of March 31, 2008 in these funds are $292,107. The balance does not reflect current fiscal years expenditures that are committed for the Inspector and Staff Planner salaries. The total expenses to be authorized during FY 2009 is expected to be up to $200,000. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the Influenza vaccine supply from the State Department of Public Health to insure Vaccine for the homebound clients and first responders. The Reading Health Division also uses these funds for meningitis prevention vaccine for adolescents, and materials for cholesterol, glucose and tuberculosis screening clinics.. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is approximately $25,000. Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a vote of 8 -0 -0. The annual renewal of revolving fund expenditures is mandated by State law. Bylaw Committee Report: No report. ARTICLE 11 To see if the Town will vote to determine how much money the Town will appropriate by borrowing, or from the tax levy, or transfer from available -funds, or otherwise, for the operation of the Town and its government for Fiscal Year 2009 beginning July 1, 2008, or take any other action with respect thereto. Finance Committee Background: Please see the Yellow pages in the Appendix of this report for the FY 2009 Budget. Finance Committee Report: See the votes in the yellow section of this report. Bylaw Committee Report: No report. 2008 Annual Town Meeting report 9 �)U RT�A Op L aocA Background: These are revolving funds that will require annual renewal at the Annual Town Meeting. • Conservation Consulting Revolving Fund - There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2008. The balance remains at zero. The Conservation Commission voted unanimously to support Article 10 of the Warrant, reauthorizing the revolving fund in the amount of $25,000. Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the inspections revolving funds as a way to deposit building and other permit fees, and to use them directly for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements. The balance available for the FY 2010 year is $125,672 which would be the total expense to be.authorized. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Reading Health Division also uses these funds for meningitis prevention vaccine for adolescents and materials for cholesterol, glucose and tuberculosis screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is approximately $25,000. � • Library Materials -. During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Currently, those funds go into the Town's General Fund and at the end of the year, go into Free Cash. The adoption of this Article will allow those funds recovered from patrons to be available directly to the Library to purchase replacement materials. Mattera Cabin — The log cabin on the Mattera Conservation land was purchased a couple of years ago. The Town has developed a program of improvements to the cabin, and is working on programming its use. Some of the use is anticipated to be revenue generating, and it is anticipated that over time the site would generate enough funding to pay the operating costs of the cabin — .primarily utilities. This Article would allow those revenues to be used directly for the operating expenses of the cabin. Finance Committee Report: The Finance Committee . recommends the subject matter of this Article by a vote of 8 -0 -0 at their March 25, 2009 meeting. Bylaw Committee Report: No report. ARTICLE 12 To see if the Town. will vote to establish a stabilization fund, or take any other action with respect thereto. Board of Selectmen �... 10 t'\iu �U\C) or take any other action with respect thereto. Board of Selectmen Background: • Conservation Consulting Revolving Fund - There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2010. The balance remains at zero. The Conservation Commission voted unanimously to support Article 8 of the Warrant, re- authorizing the revolving fund in the amount of $25,000. These funds are- use to receive payments from applicant's, . hire expert consultants where required, and return the balance to the applicant. Inspections Revolving Fund - Beginning in 200.4, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees, and to use them directly purposes of plan review, inspections, legal expenses, initial property value appraisal and. appeals, 'and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements. The balances available as of March 31, 2010 in these funds. are. $5,379. The total expenses to be authorized during FY 2010 are expected to be up to $100,000, assuming that there would be any permit fees from the Walkers Brook Crossing, Oaktree, Addison - Wesley /Pearson and jr ohrison Woods developments. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number. of immunizations. The funds are used to augment the influenza vaccine supply. from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The . Division also uses these funds for meningitis prevention vaccine for adolescents, and materials for cholesterol, glucose and tuberculosis screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and 'clinical supply costs. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is approximately $25,000. Library Materials Replacement Fund During the course of a year; the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this ' Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. Through March 10, 2010, the amount recovered was $6,984.02. 7 cquire Library Library . Library Charges for lost or materials to replace $15,000 vailable for Materials Director and damaged Library lost or damaged expenditure Replacement Trustees materials items next year Utilities and all Mattera other maintenance $10,000 Available for Cabin. Recreation and operating expenditure ,Operating Administrator Rental Fees ex pnses next year or take any other action with respect thereto. Board of Selectmen Background: • Conservation Consulting Revolving Fund - There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2010. The balance remains at zero. The Conservation Commission voted unanimously to support Article 8 of the Warrant, re- authorizing the revolving fund in the amount of $25,000. These funds are- use to receive payments from applicant's, . hire expert consultants where required, and return the balance to the applicant. Inspections Revolving Fund - Beginning in 200.4, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees, and to use them directly purposes of plan review, inspections, legal expenses, initial property value appraisal and. appeals, 'and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements. The balances available as of March 31, 2010 in these funds. are. $5,379. The total expenses to be authorized during FY 2010 are expected to be up to $100,000, assuming that there would be any permit fees from the Walkers Brook Crossing, Oaktree, Addison - Wesley /Pearson and jr ohrison Woods developments. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number. of immunizations. The funds are used to augment the influenza vaccine supply. from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The . Division also uses these funds for meningitis prevention vaccine for adolescents, and materials for cholesterol, glucose and tuberculosis screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and 'clinical supply costs. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is approximately $25,000. Library Materials Replacement Fund During the course of a year; the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this ' Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. Through March 10, 2010, the amount recovered was $6,984.02. 7 ARTICLE 10 To see if the Town will vote to authorize revolving funds for certain Town Departments under Massachusetts General Laws, Chapter 44, Section 53E Y2 for the fiscal year beginning July 1, 2012 with the receipts, as specified, credited to each fund, the purposes, as listed, for which each fund may be spent, the maximum amount that may be spent from each fund for the fiscal year, and the disposition of the balance of each fund at fiscal year end. Revolving Spending Revenue Allowed Expenditure Limits Year End Account Authority Source Expenses Balance Fees as provided or in Reading Consulting and engineering Conservation General Bylaws services for the review of $25,000 Commission Section 5.7, designs and engineering Available for Consulting Conservation Wetlands work for the protection of expenditure Fees Commission Protection wetlands. next year Legal, oversight and inspection, plan review, Building Plumbing, initial property appraisals Wiring, Gas and and appeals, Community other permits for Services general $200,000 he Oaktree, management, curb Addison-Wesley/ sidewalks and pedestrian Inspection Pearson and safety improvements, Available for Revolving Town Johnson Woods records archiving and other expenditure Fund Manager developments project related costs. next year Vaccines, materials for screening clinics and clinical supply costs, medical $25,000 Public Health Clinic Fees and equipment and supplies, Available for Clinics and Board of third party immunizations, educational expenditure Services Health reimbursements materials next year Library Library Charges for lost or Acquire Library materials to vailable for Materials Director and damaged Library replace lost or damaged $15,000 expenditure Replacement Trustees materials. items next year Utilities and all other Available for Mattera Cabin Recreation maintenance and operating $10,000 expenditure Operating dministrator Rental Fees next ear Director of _expenses Public Works upon the recommendati on of the . Sale of timber; fees Available for Town Forest for use of the Town Planning and Improvements $10,000 expenditure Town Forest Committee Forest to the Town Forest next year or take any other action with respect thereto. Board of Selectmen Background: The revolving funds established in this article are subject to annual renewal by Town Meeting. • inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Fu as�a way to deposit building and other permit fees, and to use them directly for purposes of plan Rpril 23, 2012frnual Town Meeting 10 Report on th warrant rr V review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements and records archiving and management. The balance available as of February 29 2012 in this fund is $209,962. There is expected to be little expenditure from these funds for FY 2012, as some of these projects have just been getting started. The balance in the fund is from permit fees from Oaktree, Addison Wesley /Pearson (now Pulte Homes), and a small amount from Johnson Woods developments. • Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for materials for other screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. The balance available as of February 29 2012 in this fund is $44,766. The State has been cutting back on the free flu, and other vaccines to be distributed to cities and towns, and the Town therefore needs to purchase extra doses. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is therefore approximately $25,000. • Library Materials Replacement Fund — During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went.into the Town's General Fund and at the end of the year went into Free Cash. Once this Revolving Fund was adopted (beginning in FY 2010), those funds recovered from patrons for lost or damaged materials were available directly to the Library for expenditure to purchase replacement materials and processing supplies. The balance available as of February 29 2012 in this fund is $2,360. • Mattera Cabin Operating Fund — The log cabin on the Mattera conservation land was purchased several years ago, and was recently renovated by the Vocational School. Some of the use is revenue generating, and it is anticipated that over time the site will generate enough funding to pay the operating costs of the cabin — primarily utilities. This Article allows those revenues that are generated to be used directly for the operating expenses of the cabin. The balance available as of February 29, 2012 in this fund is $2,181. Town Forest Revolving Fund was created last year. The purpose is to allow revenues from controlled timber harvesting and permit fees to then be spent by the DPW Director upon the recommendation of the Town Forest Committee, on improvements to the Town Forest, including planning efforts. The Town Forest Committee has had a forest stewardship plan created (through a grant) to make recommendations on forest management including controlled timber harvesting. The Committee is in the process of determining how to proceed in beginning this work. In addition, the Town Forest Committee has commissioned a master plan for the Town Forest and adjacent property, and the Master Plan will include recommendations on improvement to the Town Forest. Finally, the Town Forest Committee is beginning to develop policies and regulations on the use of the Town Forest. Since this revolving fund was just created last year, the balance available as of February 29 2012 in this fund is $0. It is anticipated that timber harvesting on a limited basis will begin in FY 2013, and therefore there will be proceeds in the revolving fund which can be used for the purposes of the trust. Finance Committee Report: At its meeting on March 14, 2012 the Finance Committee voted 7 -0 to recommend this Article. Revolving Funds are a way to earmark funds to specific Town services. Each has its own revenue source, purpose, and maximum amount which can be spent. Each Fund is subject to annual Town Meeting approval. Bylaw Committee Report: No report. April 23, 2092 nnual Town Meeting Report on t Warrant 11 to Revolving Spending i Revenue Allowed Expenditure Year End Account Authority Source r Expenses Limits Balance Inspection Town Building, Plumbing, Legal, oversight» and $ 200,000 Available for Revolving Manager Wiring, Gas and inspection, plan review, expenditure Fund other permits for initial property appraisals next year the Oaktree, and appeals, Community Addison - Wesley/ Services general Pearson and management, curb Johnson Woods sidewalks and pedestrian developments safety improvements, records archiving and other project related costs_. ,Public Health Board of Clinic Fees and Vaccines, materials for $ 25,000 _ Available for Clinics and Health third party screening clinics and expenditure Services reimbursements clinical supply costs, next year medical equipment and supplies, immunizations, educational materials Library Library Charges for lost or Acquire Library materials $ 15,000 Available for Materials Director and damaged Library to replace lost or damaged expenditure Replacement Trustees materials m N „w items next ear �Mattera Cabin Recreation Rental Fees Utilities and all other $ 10,000 Available for Operating Administrator, maintenance and operating expenditure Town Forest Director of Sale of timber; Planning and Available for Public Works fees for use of the Improvements to the Town expenditure upon the Town Forest Forest next year recommenda- tion of the $ 10,000 Town Forest Committee or take any other action with respect thereto Background. The revolving funds established in this article are subject to annual renewal by Town Meeting. Conservation Consulting Revolving Fund - These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2013. The balance as of 3 -7 -13 remains at $0. Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees, and to use them directly for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements and records archiving and management. The balance available as of 3 -7 -13 in this fund is $509,894. There is expected to be little expenditure from these funds for the remainder of FY 2013. A major portion of the existing balance of the fund will be released to Free Cash at the end of FY 2013 (June 30, 2013). The balance in the fund is from permit fees from Oaktree, Addison - Wesley /Pearson (now Pulte Homes), and Johnson Woods developments. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for materials for other screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. The balance available as of 3 -7 -13 in this fund is $47,525. The State has been cutting back on the free flu and other vaccines to be or take any other action with respect thereto. Board of Selectmen Background: The revolving funds established in this article are subject to annual renewal by Town Meeting. • Conservation Consulting Revolving Fund - These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2014. The balance as of March 3, 2014 remains at $0. • Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees from three large projects (the Oaktree, Pulte Homes and Johnson Woods developments). These funds are allowed to be used directly for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements and records archiving and management. The balance available as of March 3, 2014 in this fund is $797,490, and of that total $55,000 is proposed to be used to help offset some of these related activities in the FY15 Community Services budget. A spending strategy for this balance will be developed in time for the FY16 budget: continued support of certain Community Services budget items, community economic development programs, and transfer to Free Cash are some of the options. 17 Legal, oversight and inspection, plan review, Building, Plumbing, !initial property appraisals Wiring, Gas and land appeals, Community other permits for Services general $200,000 the Oaktree, management, curb Addison-Wesley/ sidewalks and pedestrian Inspection Pearson and safety improvements, lAvailable for Revolving Town Johnson Woods records archiving and other expenditure Fund Manager develo menu roiect related costs. next year Public Health Clinic fees, charges Materials and costs Available for Clinics and Board of and third party associated with clinics and $25,000 expenditure ;Services Health reimbursements Charges for lost or public health programs Acquire Library materials to _ next gear Available for Library Library Materials Director and damaged Library replace lost or damaged $15,000 expenditure Replacement Trustees materials items next ear Utilities and all other Available for Mattera Cabin Recreation maintenance and operating $10,000 expenditure Oper atinq Administrator Rental Fees expenses next year Director of Public Works upon the recommendati on of the (Sale of timber; fees Available for Town Forest ;for use of the Town Planning and Improvements $10,000 expenditure Town Forest lCommittee Forest to the Town Forest next ear or take any other action with respect thereto. Board of Selectmen Background: The revolving funds established in this article are subject to annual renewal by Town Meeting. • Conservation Consulting Revolving Fund - These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2014. The balance as of March 3, 2014 remains at $0. • Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees from three large projects (the Oaktree, Pulte Homes and Johnson Woods developments). These funds are allowed to be used directly for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to three developments as well as for the construction of curbs, sidewalks and pedestrian safety improvements and records archiving and management. The balance available as of March 3, 2014 in this fund is $797,490, and of that total $55,000 is proposed to be used to help offset some of these related activities in the FY15 Community Services budget. A spending strategy for this balance will be developed in time for the FY16 budget: continued support of certain Community Services budget items, community economic development programs, and transfer to Free Cash are some of the options. 17 or take any other action with respect thereto. Board of Selectmen Background: The revolving funds established in this article are subject to annual renewal by Town Meeting. Conservation Consulting Revolving Fund - These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2015. The balance as of March 7, 2015 remains at $0. Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees from three large projects (the Oaktree, Pulte Homes and Johnson Woods developments). During the year under the direction of the Town Manager these funds are allowed to be used directly for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Public Services department operations related to three developments as Well as for the construction of curbs, sidewalks and pedestrian safety improvements and records archiving and management. The balance available as of March 7, 2015 in this fund is $782,110, and of that total $50,000 is proposed by the Town Manager to be used to help offset some of these related activities in the FY16 Public Services budget, as has been the case for several years and is planned for a few more years. This year the Town Manager is requesting that Town Meeting authorize the remainder of the $200,000 annual spending limit (or $140,000) to be used under Article 5 to help offset the snow & ice removal deficit during the current year. Note that while the Town Manager is subject to the spending restrictions above, Town Meeting may vote to spend these funds 'for any lawful purpose'. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the Clinic fees, ublic Health charges and Materials and costs $25,000 Available for linics and Board of third party associated with clinics and expenditure ervices Health reimbursements_ public health programs nextnear ibrary Library Charges for lost Acquire Library materials py„ a Available for laterials Director and or damaged to replace lost or damaged $15,000 expenditure ,eplacement Trustees Library materials items .. uu a next ear lattera Utilities and all other v p Available for abin Recreation maintenance and operating $10,000 expenditure iperating dministrator Rental Fees expenses next year Director of Public Works upon the recommenda tion of the Sale of timber; Planning and Available for Town Forest fees for use of Improvements to the Town $10,000 expenditure own Forest Committee the Town Forest Forest next Year or take any other action with respect thereto. Board of Selectmen Background: The revolving funds established in this article are subject to annual renewal by Town Meeting. Conservation Consulting Revolving Fund - These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. There was no activity in the Conservation Consulting Revolving Fund during Fiscal Year 2015. The balance as of March 7, 2015 remains at $0. Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees from three large projects (the Oaktree, Pulte Homes and Johnson Woods developments). During the year under the direction of the Town Manager these funds are allowed to be used directly for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Public Services department operations related to three developments as Well as for the construction of curbs, sidewalks and pedestrian safety improvements and records archiving and management. The balance available as of March 7, 2015 in this fund is $782,110, and of that total $50,000 is proposed by the Town Manager to be used to help offset some of these related activities in the FY16 Public Services budget, as has been the case for several years and is planned for a few more years. This year the Town Manager is requesting that Town Meeting authorize the remainder of the $200,000 annual spending limit (or $140,000) to be used under Article 5 to help offset the snow & ice removal deficit during the current year. Note that while the Town Manager is subject to the spending restrictions above, Town Meeting may vote to spend these funds 'for any lawful purpose'. Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the Library Materials Replacement Library Director and Trustees Charges for lost or damaged Library materials Acquire Library materials to replace lost or damaged items $15,000 Available for expenditure next year Facilities Mattera Director Utilities and all other $10,000 Available for Cabin maintenance and expenditure Operating Rental Fees operating expenses next ear Director of Public Works upon the recommenda tion of the Sale of timber; Planning and Available for Town Forest fees for use of Improvements to the $10,000 expenditure Town Forest Committee the Town Forest Town Forest next year or take any other action with respect thereto. Board of Selectmen Background: The revolving funds established in this article are subject.to annual renewal by Town Meeting. • Conservation Consulting Revolving Fund - These funds are used to receive payments from applicants, hire expert consultants where required, and return the balance to the applicant. The balance in the Conservation Consulting Revolving Fund as of February 2016 is $2,888. • Inspections Revolving Fund - Beginning in 2004, Town Meeting approved the Inspections Revolving Funds as a way to deposit building and other permit fees from three large projects (the Oaktree, Pulte Homes and Johnson Woods developments). The balance available as of February 2016 in this fund is $772,105, and of that total $200,000 is proposed by the Town Manager as part of the FY17 budget: $75,000 to be used to help offset some building division related activities in the Public Services budget, as has been the case for several years, plus upon the advice of the Board of Selectmen along with the support of a Financial Forum up to $125,000 is set aside to fund a new economic development planning position. The balance in this fund will allow four years of expenses at this pace at which point the results of the economic development efforts can be fairly judged and should be self - funding. • Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a number of immunizations.. The funds are used to augment the influenza vaccine supply from the State Department of Public Health to insure vaccine for the homebound clients and first responders. The Division also uses these funds for materials for other screening clinics. Clinic client fees are also deposited into this fund to offset vaccine and clinical supply costs. The balance available as of February 2016 in this fund is $60,459. The State has been cutting back on the free flu and other vaccines to be distributed to cities and towns, and the Town therefore needs to purchase extra doses. The necessary amounts used for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving fund is therefore approximately $25,000. • Library Materials Replacement Fund — During the course of a year, the Library recovers funds from patrons who have lost or damaged books or other materials. Previously, those funds went into the Town's General Fund and at the end of the year went into Free Cash. Once this Revolving Fund was adopted (beginning in FY 2010), those funds recovered from 5��a o�. El o >, 0 604 t9 cl g.) .., O cd O ° bOA 4 .b �A p .� s~ 6 ccdA U 'U �A rOi� o O 00�o3 00 10 0 cd an '� ° ss, cd v� O 'd -r3 O O r' O N ti p> ,p O O O ;p "L cn 8D p U •+0^', J U iU O o p N o h 00 a UPI bA cd + 0 U O N .fl t+ N N .. A N O v4-+• x y O N ° I Vol °O 0 U w wo ? En Cd 4:11 r~+' �i t, O 0 cd O 3 4P4 W 0 4 cd H w Cd „ 42 Cd PZ .� O cd V] C5 cd rd `+'r cd 4, O o U cn V7 Off, o�. El o >, 0 604 t9 cl g.) .., O cd O ° bOA 4 .b �A p .� s~ 6 ccdA U 'U �A rOi� o O 00�o3 00 10 0 cd an '� ° ss, cd v� O 'd -r3 O O r' O N ti p> ,p O O O ;p "L cn 8D a� O O O w U to C%J y W o U O O «o t°ai O U N oQO w o h 00 a cd bA cd + 0 U N .fl A N 0 0 U w wo ? En Cd 4:11 r~+' �i 0 cd 4 o� o to w 3 on 4 a� O O O w U to C%J y W o U O O «o t°ai O U N oQO U •� U I o r 4-4 o -, 0 04 •�� O cd O � � O °o ago vi M CU 4 O onU 00 a au °'° o00 '� y O s~ P4 N o > cad N cd ob Cd 00 Cd � d cd U.- .a3C's'w x � o h o a o 0 0 A 00 00 M I M V7 Off, N M acV i I I s: a,vwAxwo0 PO U •� U I o r 4-4 o -, 0 04 •�� O cd O � � O °o ago vi M CU 4 O onU 00 a au °'° o00 '� y O s~ P4 N o > cad N cd ob Cd 00 Cd � d cd U.- .a3C's'w x � '1� * 4 - 0' °oA -13�� i I N + c P r+ �x�•� UU U'?ri 00 o p,,40Uo cs C N 45 L N v ;,tip,. .� �,•, � � � A�C>d'ooA oU•° o 'o x'� � 5 o "El o a o u y h 0 O cd C1 fl N o ��A 4.�2�o o � Owo 0 o a°i - a� O 55 o H o �� o ° Q� F- u-- N _ U �C40) CA Q � U N o o� �F. v ^ .o Ux� n C� � O � M_ N CL CG O O �33> ^a O O 1 �d N Z o TZ �p N i I N + c P r+ � 00 00 z° C N L N v ^v � N xch o z ° 402 0� � o 'two y.� w .� � � U � U •d vOi °� N O O v 0 0 o � O O ni ' bb U r' CA Cn 'EM O o 0 o� 6 o�,1 ,,4 o Cd v�o -a' O 8.� o ai x o •O v� � � ^d N v� o cn U c0 C� b . y N N bq A4 cad cn .. N ~ cdJ 0 CS) ' a g N vi U O O 0 N p .4- W ",4 CA yN V7 N U vOi"' N ts, on O w to Cd '04 -a G aoi d'2 -,Od� N U a ° Q o a� Cd -, abi cd O' ° o � ° o w i I � L N v 00�� C { i i %D m a E •� N O w READING POLICE DEPARTMENT 15 Union Street • Reading, Massachusetts 01867 Emergency Only: 911 • All Other Calls: (781) 944 -1212 - Fax: (781) 944 -2893 Web: www,ci.reading.ma.us /police/ Kaiial and Kevin LLC (1 General Wav) Chief Mark D. Segalla Reading Police Department 15 Union Street Reading, MA 01867 Chief Segalla, January 22, 2018 As directed by your Office and in accordance with Reading Police Department Policy and Procedures, I have placed together an Executive Summary of the application for a New Stockholder for Kajal and Kevin, LLC d/b /a "Liquor Junction" (1 General Way), Proposed Ownership Changes: - Jasmin Patel to change his current ownership of the LLC from 100% to 66.66% - Manish Patel to obtain 33.34% interest in the LLC Ownership Interests: 1) Jasmin Patel — 66.66% 2) Manish Patel — 33.34% Other Beneficial Interest: 1) 632 Main Street, Winchester, MA 2) 14 McGrath Hwy, Somerville, MA I find no reason why the Change of Beneficial Interest or Transfer/Issuance of Stock application should not go forward. Respectfully Submitted, Li Det, Richard A ate Criminal Division Commander The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 www.nrass.,gov /abcc AMENDMENT APPLICATION FOR A CHANGE OF BENEFICIAL INTEREST, CHANGE IN OFFICERS or DIRECTORS FOR NOT - FOR -PROFT CLUBS, OR TRANSFER /ISSUANCE OF STOCK The following documentation is required as a part of your retail license amendment application. ABCC investigators reserve the right to request additional documents as apart of their investigation. ❑ Monetary Transmittal Form with $200 fee You can PAY ONLINE or include a $200 check made out to the ABCC ❑ Change of Beneficial Interest Amendment Application (this packet) ❑X Beneficial Interest - Individual Form (formerly known as the Personal Information Form) For any individual with direct or indirect interest in the proposed licensee ❑ Beneficial Interest - Organization Form For any organization with direct or indirect interest in the proposed licensee ❑ x CORI Authorization Form For any individual with direct or indirect interest in the proposed licensee. This form must be notarized with a stamp* ❑R Vote of the Corporate Board A corporate vote changing the beneficial interest holders, signed by an authorized signatory for the licensed entity ❑x Business Structure Documents If Proposed Licensee is applying as: - A Corporation or LLC - Articles of Organization from the Secretary of the Commonwealth - A Partnership - Partnership Agreement - Sole Proprietor, - Business Certificate ❑x Supporting Financial Documents Documentation supporting any loans or financing, if applicable ❑x Additional Documents Required by the Local Licensing Authority *Officers /Directors of non -profit clubs with no ownership do not need to 611 out CORI applications The Commonwealth of Massachusetts -_- Alcoholic Beverages Control Commission ............. ................. 239 Causeway Street Boston, MA 02114 wwmmass.gov /abcc RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION MONETARY TRANSMITTAL FORM APPLICATION SHOULD BE COMPLETED ON -LINE, PRINTED, SIGNED, AND SUBMITTED TO THE LOCAL LICENSING AUTHORITY. ECRT CODE: RETA CHECK PAYABLE TO ABCC OR COMMONWEALTH OF MA: $200.00 (CHECK MUST DENOTE THE NAME OF THE LICENSEE CORPORATION, LLC, PARTNERSHIP, OR INDIVIDUAL) _ CHECK NUMBERL ram IF USED EPAY, CONFIRMATION NUMBER ) A.B.C.C. LICENSE NUMBER (IF AN EXISTING LICENSEE, CAN BE OBTAINED FROM THE CITY) 00034 -PK -1016 LICENSEE NAME Kajal and Kevin LLC ADDRESS 11 General Way CITY /TOWN Reading STATE MA ZIP CODE 01867 TRANSACTION TYPE (Please check all relevant transactions): j� Alteration of Licensed Premises Cordials /Liqueurs Permit n New Officer /Director n Transfer of License [� Change Corporate Name Issuance of Stock Q New Stockholder n Transfer of Stock © Change of License Type ® Management /Operating Agreement Q Pledge of Stock Q Wine & Malt to All Alcohol Change of Location ® More than (3) §15 Pledge of License Q 6 -Day to 7 -Day License Change of Manager F� New License © Seasonal to Annual [] Other '+` THE LOCAL LICENSING AUTHORITY MUST MAIL THIS TRANSMITTAL FORM ALONG WITH THE CHECK, COMPLETED. APPLICATION, AND SUPPORTING DOCUMENTS TO: ALCOHOLIC BEVERAGES CONTROL COMMISSION 239 CAUSEWAY STREET BOSTON, MA 02241 -3396 1 The Commonwealth of Massachusetts _ -_ Alcoholic Beverages Control Commission 239 Causeway Street -- Boston, MA 02114 - - www.mass.gov/ahcc AMENDMENT APPLICATION FOR A CHANGE OF BENEFICIAL INTEREST OR TRANSFER /ISSUANCE OF STOCK Please complete this entire application, leaving no fields blank. If field does not apply to your situation, please write N /A. 1. NAME OF LICENSEE (Business Contact) lKajal and Kevin LLC ABCC License Number City/Town of Licensee 00034- PK- 1016�� Reading 2. APPLICATION CONTACT The application contact is required and is the person who will be contacted with any questions regarding this application. First Name: Ketul T � Middle: I Last Name: Patel Title: Authorized Representative Primary Phone: 9783946218 - -...- Email: ketulpatel @hotmail.com 3. BUSINESS CONTACT Please complete this section ONLY if there are changes to the Licensee phone number, business address (corporate headquarters), or mailing address. Entity Name: Primary Phone: Fax Number: Alternative Phone: Email: Headquarters) Street Number: Street Name: City/Town: State: Zip Code: Country: F] Check here if your Mailing Address is the some as your Business Address Street Number: Street Name: City/Town: State: —�� Zip Code: Country: 5d�` AMENDMENT APPLICATION FOR A CHANGE OF BENEFICIAL INTEREST OR TRANSFER /ISSUANCE OF STOCK 4. CURRENT OWNERSHIP (Before Change in Beneficial Interest) Please list all individuals or entities with a direct or indirect, beneficial or financial interest in this license. This pertains to the current licensee (before change in beneficial interest occurs). I Name I Title / Position I % Owned I Other Beneficial Interest I W n PROPOSED OWNERSHIP (After Change in Beneficial Interest) Please list all individuals or entities with a direct or indirect, beneficial or financial interest in this license. individual or entity has a direct beneficial interest in a license when the individual or entity owns or controls any part of the license. For example, if John Smith ns Smith LLC, a licensee, John Smith has a direct beneficial interest in the license. An individual or entity has an indirect beneficial interest if the individual or entity has 1) any ownership interest in the license through an intermediary, no matter how removed from direct ownership, 2) any form of control over part of a license no matter how attenuated, or 3) otherwise benefits in any way from the license's . operation. For Example, Jane Doe owns Doe Holding Company Inc., which is a shareholder of Doe LLC, the license holder. Jane Doe has an indirect interest in the license. A. All individuals listed below are required to complete a Beneficial Interest Contact _ - _individual form. B. All entities listed below are required to complete a Beneficial Interest Contact - Organization form. C. Any individual with any ownership in this license and /or the proposed manager of record must complete a CORI Release Form, Name Title / Position % Owned Other Beneficial Interest Manish Patel LLC Member 33.34 _ �1 I z U E 0 ADDITIONAL SPACE The following space is for any additional information you wish to supply or to clarify an answer you supplied in the application. If referrencing the application, please be sure to include the number of the question to which you are referring. M, ALCOHOLIC BEVERAGES CONTROL COMMISSION - Individual (Formerly known as a Personal Information Form) Please complete a Beneficial Interest - Individual sheet for all individual(s) who have a direct or indirect beneficial interest, with or without ownership, in this license. This includes people with a financial interest and people without financial interest (i.e. board of directors for not - for - profit clubs). All individuals with direct or indirect financial interest must also submit a CORI An individual with direct beneficial interest is defined as someone who has interest directly in the proposed licensee. For example, if ABC Inc is the proposed licensee, all individuals with interest in ABC Inc are considered to have direct beneficial interest in ABC Inc (the proposed licensee). An individual with indirect beneficial interest is defined as someone who has ownership in a parent level company of the proposed licensee. For example, if ABC Inc is the proposed licensee and is 100% owned by XYZ Inc, all individuals with interest in XYZ Inc are considered to have an indirect beneficial interest in ABC Inc (the proposed licensee). Salutation First Name Manish Middle Name E:--7 Last Name Patel 1 Suffix Title: Owner Social Security Number Primary Phone: 7814392422 Mobile Phone: �T Alternative Phone: Email: Date of Birtl F—S—patep@yahoo.com' Fax Number Street Number: 11 Street Name: eneral Way City/Town: Reading State: F MA Zip Code: 01867 Country: USA ❑X Check here if your Mailing Address is the same as your Business Address Street Number: Street Name: City/Town: State: Zip Code: Country: Types of Interest (select all that apply) ❑ Contractual ❑ Director ❑ Landlord ❑ LLC Manager ❑X LLC Member ❑ Management Agreement ❑ Officer ❑ Partner ❑ Revenue Sharing ❑ Sole Proprietor ❑ Stockholder ❑ Other J Citizenship / Residency Information Are you a U.S. Citizen? : Yes C.- No Are you a Massachusetts Resident? (" Yes ( No Have you ever been convicted of a state, federal, or military crime? (° j Yes () No If yes, please provide an affidavit explaining the charges. ALCOHOLIC BEVERAGES CONTROL COMMISSION NTACT - Individual (Formerly known as a Personal Information Form) Please complete a Beneficial Interest - Individual sheet for all individual(s) who have a direct or indirect beneficial interest, with or without ownership, in this license. This includes people with a financial interest and people without financial interest (i.e. board of directors for not - for - profit clubs). All individuals with direct or indirect financial interest must also submit a CORI An individual with direct beneficial interest is defined as someone who has interest directly in the proposed licensee. For example, if ABC Inc is the proposed licensee, all individuals with interest in ABC Inc are considered to have direct beneficial interest in ABC Inc (the proposed licensee). An individual with indirect beneficial interest is defined as someone who has ownership in a parent level company of the proposed licensee. For example, if ABC Inc is the proposed licensee and is 100% owned by XYZ Inc, all individuals with interest in XYZ Inc are considered to have an indirect beneficial interest in ABC Inc (the proposed licensee). Salutation First Name Manish _ I Middle Name 0 Last Name Patel Suffix I J Title: Owner Social Security Number C Date of Birth j Primary Phone: 7814392422 Email: �M_S_patep @yahoo.com Mobile Phone: Fax Number Alternative Phone: Street Number: 11 Street Name: eneral Way City/Town: Reading State: MA� Zip Code: 01867 Country: USA Mailing Address QX Check here ifyourMoiling Address is the same as your Business Address Street Number: Name: City/Town: State: Zip Code: Country: Types of Interest (select all that apply) F� Contractual ❑ Director © Landlord ❑ LLC Manager jX LLC Member D Management Agreement Officer ❑ Partner n Revenue Sharing ❑ Sole Proprietor Stockholder El Other Citizenship/ Residency Information Are you a U.S. Citizen? (: Yes r" No Are you a Massachusetts Resident? (, Yes (: No Have you ever been convicted of a state, federal, or military crime? O Yes (� No If yes, please provide an affidavit explaining the charges. Accounting: a) All accounts related to the LLC, including contribution and distribution accounts will be audited upon a majority vote of the Members. b) All Members will maintain a joint contribution account. All Members will maintain a joint distribution account. Members will keep accurate and complete books of account for all accounts related to the LLC. Any Member, whether majority or minority, will be allowed to review all books of account at any time they request. c) Accounting records will be kept on a accrual basis. d) All financial records including tax returns and financial statements will be held at the LLC's primary business address and will be accessible to all members. e) The fiscal year will be complete on the last day of December of each year. All Members will present their position on the state of the LLC within two weeks of the completion of each fiscal year. f) The following Members will be able to sign checks from any joint Member account: Jasmin Patel New Members: The LLC will amend this agreement to include new Members upon the written and unanimous vote of all Members. The name of the LLC may be amended if a new Member is added to the LLC upon the written and unanimous vote of all Members. Withdrawal or Death: The Members hereby reserve the right to withdraw from the LLC at any time. Should a Member withdraw from the LLC because of choice or death, the remaining Members will have the option to buy out the remaining shares of the LLC. Should the Members agree to buy out the shares, the shares will be bought in equal amounts by all Members. The Members agree to hire an outside firm to assess the value of the remaining shares. The Members will have 120 days to decide if they want to buy the remaining shares together and disperse them equally. If all Members do not agree to buy the shares, individual Members will then have the right to buy the shares individually. If more than one Member requests to buy the remaining shares, the shares will be split equally among those Members wishing to purchase the shares. If all Members agree by unanimous vote, the LLC may choose to allow a non - Member to buy the shares thereby replacing the previous Member. 1 If no individual Member(s) finalize a purchase agreement by 120 days, the LLC will be dissolved. The name of the LLC may be amended upon the written and unanimous vote of all Members if a Member is successfully bought out. Powers of Legal Representative: If a Member who is an individual dies or a court of competent jurisdiction adjudges the Member to be incompetent to manage his or her person or property, the Member's personal representative, administrator, guardian, conservator, trustee or other legal representative shall have all of the rights of an assignee of the Member's interest. If a Member is a corporation, trust, partnership, limited liability company or other entity and is dissolved or terminated, the powers of that Member may be exercised by its legal representative or successor. Dissolution: Should the LLC be dissolved by unanimous vote or otherwise, the LLC will be liquidated, and the debts will be paid. All remaining funds after debts have been paid will be distributed based on the percentage of ownership interest outlined in this Agreement. An assignment or sale of a Members interest in the Company does not result in the dissolution of the Company. For the avoidance of doubt, the granting of a lien on any amount of Member interest is not deemed to be an assignment. Liquidation: Upon dissolution of the Company, the Managers or one of their members that they select shall liquidate the Company's assets and shall do so as promptly as is consistent with obtaining fair value for them, and shall apply and distribute the assets of the Company as follows: a) First, to the payment and discharge of all of the Company's debts and liabilities to creditors of the Company other than the Members; b) Second, to the payment and discharge of all of the Company's debt and liabilities to creditors of the Company that are Members; c) Third, to the Members in accordance with their capital accounts, after giving effect to all contributions, distributions and allocation for all periods. Amendments: a) Amendments may be made hereto upon the unanimous and written consent of all Members. b) Amendments must be expressly written and have the original signatures of all Members. Settling Disputes: All Members agree to enter into mediation before filing suit against any other Member or the LLC for any dispute arising from this Agreement or LLC. Members agree to attend one session of mediation before filing suit. If any Member does not attend mediation, or the dispute is not settled after one session of mediation, the Members are free to file suit. Any law suits will be under the jurisdiction of the state of Massachusetts. Action Without Meeting: Any action required or permitted to be taken by the Managers at a meeting may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the Managers. No State Law Partnership: The Members intend that the Company not be a partnership (including, without limitation, a limited partnership) or joint venture, and that no Member or Manager be a partner or joint venturer of any other Member or Manager, for any purposes other than federal and state tax purposes, and this Operating Agreement may not be construed to suggest otherwise. Choice of Law and Severability: This Agreement shall be construed in accordance with the internal law of the state of Massachusetts. If any provision of this Agreement shall be contrary to the internal laws of the state of Massachusetts or any other applicable law, at the present time or in the future, such provision shall be deemed null and void, but this shall not affect the legality of the remaining provisions of this Agreement. This Agreement shall be deemed to be modified and amended so as to be in compliance with applicable law and this Agreement shall then be construed in such as way as will best serve the intention of the parties at the time of the execution of this Agreement. Entire Agreement: This Agreement constitutes the entire agreement among the Members regarding the terms and operations of the Company, except for any amendments to this Agreement adopted in accordance with the terms herein. This Agreement supersedes all prior and contemporaneous agreements, statements, understandings, and representations of the parties regarding the terms and operation of the Company, except as provided in the preceding sentence. All Members signed hereto agree to the above stated Agreement. j Signed this ► �' day of _., ar1 , 20 Signature:, Jasmin P tel CJa \� APPLICANT'S STATEMENT I, asmin Patel I the: © sole proprietor; n partner; ❑ corporate principal; N LLC /LLP member Authorized Signatory of Kajal and Kevin LLC , hereby submit this application for lChange in Beneficial Interest Name of the Entity /Corporation Transaction(s) you are applying for (hereinafter the "Application "), to the local licensing authority (the "LLA ") and the Alcoholic Beverages Control Commission (the "ABCC" and together with the LLA collectively the "Licensing Authorities ") for approval. I do hereby declare under the pains and penalties of perjury that I have personal knowledge of the information submitted in the Application, and as such affirm that all statement and representations therein are true to the best of my (knowledge and belief. I further submit the following to be true and accurate: (1) I understand that each representation in this Application is material to the Licensing Authorities' decision on the Application and that the Licensing Authorities will rely on each and every answer in the Application and accompanying documents in reaching its decision; (2) 1 state that the location and description of the proposed licensed premises does not violate any requirement of the ABCC or other state law or local ordinances; (3) 1 understand that while the Application is pending, I must notify the Licensing Authorities of any change in the information submitted therein. I understand that failure to give such notice to the Licensing Authorities may result in disapproval of the Application; (4) 1 understand that upon approval of the Application, I must notify the Licensing Authorities of any change in the Application information as approved by the Licensing Authorities. 1 understand that failure to give such notice to the Licensing Authorities may result in sanctions including revocation of any license for which this Application is submitted; (5) 1 understand that the licensee will be bound by the statements and representations made in the Application, including; but not limited to the identity of persons with an ownership or financial interest in the license; (6) 1 understand that all statements and representations made become conditions of the license; (7) 1 understand that any physical alterations to or changes to the size of, the area used for the sale, delivery, storage, or consumption of alcoholic beverages, must be reported to the Licensing Authorities and may require the prior approval of the Licensing Authorities; (8) 1 understand that, the licensee's failure to operate the licensed premises in accordance with the statements and representations made in the Application may result in sanctions, including the revocation of any license for which the Application was submitted; and (9) 1 understand that any false statement or misrepresentation will constitute cause for disapproval of the Application or sanctions including revocation of any license for which this Application is submitted. Signature: -r2 ; Date: Title: a _ READING POLICE DEPARTMENT 15 Union Street • Readin Massachusetts 01867 Emergency Only: 911 • All Other Calls: (781) 944 -1212 - Fax: (781) 944 -2893 - Web: www.ci.reading,ma.us /police/ EXECUTIVE SUMMARY Change of Manager - Anthony's Coal Fired Pizza Chief Mark D. Segalla Reading Police Department 15 Union Street Reading, MA 01867 Chief Segalla, January 25, 2018 0 0�(_ As directed by your Office and in accordance with Reading Police Department Policy and Procedures, I have placed together an Executive Summary of the application for Change of Manager at "Anthony's Coal Fired Pizza" (48 Walkers Brook Drive). New Manger: Carlos Alberto Jr. I find no reason why the Change of Manager application should not go forward. Respectfully Submitted, Lt. Detective Richard P. Abate Criminal Division Commander 5e\ Devlin Law Offices, L.L.C. PH: 617 -514 -2828 jdevlin @devlinlawoffices.com Fax: 617- 514 -2825 www.devlinlawoffices.com January 22, 2018 Attn: Ms. Caitlin Saunders, License Administrator Reading Town Hall 16 Lowell Street Reading, MA 01867 RE: Application for a Change of Manager for an Annual All Alcciolic Beverages Restaurant License — Anthony's Coal Fired Pizza of Reading LLC d/b /a Anthony's Coal Fired Pizza, 48 Walkers Brook Drive, Reading, MA Dear Ms. Saunders: Enclosed please the following documents for the above - referenced change of manager application: 1. Proof of payment to the ABCC in the amount of $200. 2. ABCC Online Application Forms, including: a. Monetary Transmittal Form. b. Change of Manager Application. c. Applicant's Statement. d. CORI Request Form for the new manager of record. 3. Certificate of Authorization. 4. Proof of Citizenship for the manager of record. Thank you very much for your time and cooperation. If you have any questions or need additional information, please feel free to call me at extension 102. Sincerely yours; Mariel Cabot Enclosure Paralegal 1 Harris Street 50 Congress Street Suite 1 Suite 420 Newburyport, MA 01950 Clients /Catterden- Anthony' s - Reading Mgr Ch Alberto /Cover Letter to Reading 1.2.18 Boston, MA 02109 j Mariel Cabot From: dbobb @tre.state.ma.us Sent: Monday, January 22, 2018 11:29 AM To: Mariel Cabot Subject: Commonwealth ABCC (validation) authorized payment confirmation This is an electronically generated acknowledgement of our receipt of your payment. Please print this message or save it on your computer. Here is your payment information: License Number: Payment Date /Time: Payment Amount: Method of Payment: Bank Account Number: Bank Routing Number: Name on Account: Payment Reference Number: 1/22/2018 11:29:13 AM (ET) $200.00 Devlin Law Offices L.L.C. Note: In most cases, your bank account will be debited in one to two business days. Deron Bobb (617) 727 -3040 ext 23 1 50 Joe/open /lic. /liquor license &exhibit header sheen ` �. The Commonwealth of Massachusetts - Alcoholic Beverages Control Commission 239 Causeway Street - Boston, MA 02114 JY� www.mass.gov/abcc a RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION MONETARY TRANSMITTAL FORM LICEV,SI11G,4LITHORITY. ECRT CODE: RETA CHECK PAYABLE TO ABCC OR COMMONWEALTH OF MA: $200.00 (CHECK MUST DENOTE THE NAME OF THE LICENSEE CORPORATION, LLC, PARTNERSHIP, OR INDIVIDUAL) CHECK NUMBER IF USED EPAY, CONFIRMATION NUMBER A.B.C.C. LICENSE NUMBER (IF AN EXISTING LICENSEE, CAN BE OBTAINED FROM THE CITY) 101600038 LICENSEE NAME Anthony's Coal Fired Pizza of Reading LLC ADDRESS 48 Walkers Brook Drive CITY /TOWN Reading STATE MA ZIP CODE 01867 TRANSACTION TvpE (Please check all relevant transactions): Q Alteration of Licensed Premises R Cordials /Liqueurs Permit E] New Officer /Director E] Transfer of License Change Corporate Name F� Issuance of Stock New Stockholder Q Transfer of Stock Change of License Type 0 Management /Operating Agreement E] Pledge of Stock Wine & Malt to All Alcohol Change of Location More than (3) §15 E] Pledge of License 6 -Day to 7 -Day License ® Change of Manager F� New License Seasonal to Annual © Other THE LOCAL LICENSING AUTHORITY MUST MAIL THIS TRANSMITTAL FORM ALONG WITH THE CHECK, COMPLETED APPLICATION, AND SUPPORTING DOCUMENTS TO: ALCOHOLIC BEVERAGES CONTROL COMMISSION P. O. BOX 3396 BOSTON, MA 02241 -3396 The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 www. mass.gov/abcc AMENDEMENT APPLICATION FOR A CHANGE OF MANAGER Please complete this entire application, leaving no fields blank. if field does not apply to your situation, please write N /A. 1. NAME OF LICENSEE (Business Contact) Anthony's Coal Fired Pizza of Reading LLC ABCC License Number City /Town of Licensee 101600038 � Reading 2. APPLICATION CONTACT The application contact is required and is the person who will be contacted with any questions regarding this application. First Name: Joseph Middle: - - -� Last Name: Devlin Title: Attorney Primary Phone: 617- 514 -2828 Email: jdevin @devlinlawoffices.com . BUSINESS CONTACT Please complete this section ONLY if there are changes to the Licensee phone number, business address (corporate headquarters), or mailing address. Entity Name: Primary Phone: Fax Number: Alternative Phone: Email: Business Address (Corporate Headquarters) Street Number: Street Name: �1 City/Town: State: Zip Code: Country: Mailing Address ❑ Check here ifyour Mailing Address is the same as your Business Address Street Number:_ Street Name: City/Town: State: Zip Code: Country: F77 GJD'Sl APPLICATION FOR A NEW RETAIL ALCOHOLIC BEVERAGES LICENSIL 4. MANAGER CONTACT The Manager Contact is required and is the individual who will have day -to -day, operational control over the liquor license. Salutation First Name Carlos Middle Name Antonio Last Name Alberto Suffix Jr. Social Security Number Date of Birth C l Primary Phone: (781) 944 -8454 Email: reading @acfp.com Mobile Phone: 617- 596 -1595 Place of Employment Anthony's Coal Fired Pizza - Reading, MA Alternative Phone: 617- 731 -81601 Fax Number Citizenship / Residency / Background Information of Proposed Manager Do you have direct, indirect, or financial interest in this license? (` Yes (: No If yes, percentage of interest If yes, please indicate type of Interest (check all that apply): ❑ Officer ❑ Sole Proprietor ❑ Stockholder ❑ LLC Manager ❑ LLC Member ❑ Director ❑ Partner ❑ Landlord ❑ Contractual ❑ Revenue Sharing ❑ Management Agreement ❑ Other Are you a U.S. Citizen? ;Yes (.-;No Have you ever been convicted of a state, (`; Yes L-' No federal, or military crime? If yes, attach an affidavit that lists your convictions with an explanation for each Have you ever been Manager of Record of a C Yes (: No license to sell alcoholic beverages? If yes, please list the licenses for which you are the current or proposed manager: Please indicate how many hours per week you intend to be on the licensed premises 55 - -Y� Employment Information of Proposed Manager Please provide your employment history for the past 10 years Date(s) Position Employer Address Phone 200,4 -2017 - Restau'rant /Bev Manager Hurricane O`Reilly's ,_ 150 Canal Streeti3aston (617) 72 70161 2014 -2017 Bar Mgr., Head Bartender Coogan's 171 ivkilk St, Boston, MA (617) 451 -7415 2408- 20:14 Bar M. anagerBartender Dillon's. 955: Boylston St ,Bon MA . (617) 421 -1815 Prior Disciplinary Action of Proposed Manager Have you ever been involved directly or indirectly in an alcoholic beverages license that was subject to disciplinary action? If yes, please complete the following: Date of Action Name of License State City Reason for suspension, revocation or cancellation hla PROPOSED MANAGER MUST COMPLETE A CORI REQUEST FORM APPLICANT'S STATEMENT. 1, Ronald DINeila � the: Elsole proprietor; O partner; []corporate principal, 0 LLC /LLP member Authorized'signatory of iAnthonys 'Coo Fired Pitta of.Reading ILLC ; hereby submit this application for change of .manager Name of th�e:Entity /Corporation- Transactions ) .you are applying for (hereinafter the "Application " ) , to the local licensing authority (the; "LLA" ) and the Alcoholic Beverages Control Commission (the "A$,(.V' a.no together with the LLA collectively the "Licensing Authorities ") for approval: j do hereby declare under the pains and penalt es.of.perjury that I have personal knowledge of the information submitted in the, Application, and as such affirm that.afl statement and representations therein are true to the best of my knowledge and belief.. I further submit the following to be true and accurate: (S) € understand that each representation in this Application is material to the Licensing Authorities' decision,onthe Application and that the_Licensing Authorities w ll relyon each and every answer in the Application and accompanying documents in reaching its decision; (2 I state that the location and description of the proposed licensed premises does not violate any requirement of the OCC or other state.lawor local. ordinances, (3) 1 understand that while the Application is pending, I must notify the Licensing Authorities of any change in the information submitted therein. I understand that failure to.give such notice to the Licensing Authorities may result in disapproval of the Application, (4) 1 understand that upon approval of the Application, I must notifythe Licensing Authorities of any change in the Application Information as approved by the Licens €ng Authorities. i understand that failure to give such notice to the Lirpnsin Aiithdritles may result n.sanctio.ns including revocation of any license for which this Appiicatia. n is submitted, (S) I understand that the licensee will be:bound by the statements and representations made in the. Application, including, but not limited to the identity of persons with an ownership or financial interest in the license; (6) l understand that all statements and representations made become conditions of the license; -7} 1 understand that any physical alterations to or changes to the size of, the area used for the sale, delivery, storage; or consumption of alcoholic beverages, most be•reported to the Licensing Authorities and may require the prior approval of the Licensing Authorities; {8} 1 understand, that the licensee's failure to operate. the licensed,premises in accordance with the statements and representations made in the:Application may result >i.n sanctions, including the revocation of any license for which the App,lication'was submitte& and (9) 1 under�a�dih tan false��tatement or misrepresentation will constitute cause for disapproval of the:Application or sanctions includ ng r voc tion of any kense for which this Application is submitted. Date, / Title: ILLC Manager y ki ... . . ............ 5e'� Joe /open /lic. /liquor license &exhibit header sheets _ �� CERTIFICATE OF AUTHORIZATION It is hereby certified that Ronald D Nella; LLC :rxzanag+ r and officer of Anthony's Coal fired Pizza of Reading LLC (;the "Licensee" and being duly authorized, is authorized on behalf of the Licensee for the following: To apply to the licensing atatho;rity, for the Town of Reading and the Massachusetts Alcoholic, Beverages Control Commission for a change of manager of an all alcoholic beverages restaurant licohse held at 48 Walkers gook Drive, Reading, Massachusetts, d/b /a Anthony's Goal Fired Pizza, and. to do all things necessary to effectuate an}�th Ing connected therewith. To appoint Carlos Alberto, Jr. as its manager or principal representative, with as full authority and control of the promises described ii'the license of the f .0 and of the conduct of the business therein relati°ve.to the sale of all alcoholic beverages as the licensee itself could in any way have exercised it.as if it were a natural person, resident of the Commonwealth of Massachusetts, and that a copy of this vote duly certified by the clerk of the corporation and delivered to said manager or principal representative shall constitute the written authority required by Massachusetts Cseneral 1 ws Chapter 13 A `T''TZC.IE COPY 0 rnt t{ater(aenSrt4eny',- Ac;airjy Mrapr Chang Al r '` Atttkt LLC authorized Joe /open/lic./liquor license &exhibit header sheets r t1°'` d a6aser „.. � _. Y J•hr y 4 +t ( C i1 T v cx t A ftula Zf 3` ��(f Wit. .1 �$g l }S.� .�r�i�'dl��'.Zv`.alTO�W .'�.• "�P b�. ��1��c\tS i�,.f._. Sn. ♦ =�' r t1°'` d a6aser „.. Date Filed: February 6, 2018 Filed By: Lieutenant Christine Amendola On Behalf of: Parking Traffic Transportation Task Force Section 1: Purpose of Amendment - Right Turn Only Sign Section 2: Proposed Amendment - Street to be amended: Green Street Location on Street: Improve traffic safety at the intersection of Green St and Main St. Westbound on Green St. Regulation: Right turn only at the location Pursuant to Article: Pursuant to Article 6.17.2 Section 3: Effective Date: This act shall take effect upon its passage and the provisions above shall not expire. Board of Selectmen: Date Signed: Certification of Amendment: The Town Clerk certifies that Amendment Number above was by the Board of Selectmen of the Town of Reading through an official vote occurring during a public hearing held on . The Amendment was through a vote of in favor and opposed. Town Clerk Town Corporate Seal �T� Date Filed: February 6, 2018 Filed By: Lieutenant Christine Amendola On Behalf of: Parking Traffic Transportation Task Force and Principal Sarah Leveque Section 1: Purpose of Amendment - Enact Article 6.17.2.1 Right Turn Only from 730am -830am Section 2: Proposed Amendment - Street to be amended: Location on Street: Regulation: Right turn only at the location from 730am -830am Pursuant to Article: Pursuant to Article 6.17.2 Section 3: Effective Date: This act shall take effect upon its passage and the provisions above shall not expire. Board of Selectmen: Date Signed: Certification of Amendment: The Town Clerk certifies that Amendment Number above was by the Board of Selectmen of the Town of Reading through an official vote occurring during a public hearing held on . The Amendment was through a vote of in favor and opposed. Town Clerk Town Corporate Seal 5Fa Date Filed: February 6, 2018 Filed By: Lieutenant Christine Amendola On Behalf of: Parking Traffic Transportation Task Force and Principal Sarah Leveque Section 1: Purpose of Amendment - Right Turn Only Sign to improve traffic safety and flow at the driveway exit to the Killam School, on Charles St. Section 2: Proposed Amendment - Street to be amended: Charles St at the Killam School Location on Street: Driveway exit at the Killam School, on Charles St. Regulation: Right turn only at the location Pursuant to Article: Pursuant to Article 6.17.2.1 Section 3: Effective Date: This act shall take effect upon its passage and the provisions above shall not expire. Board of Selectmen: Date Signed: Certification of Amendment: The Town Clerk certifies that Amendment Number above was by the Board of Selectmen of the Town of Reading through an official vote occurring during a public hearing held on . The Amendment was through a vote of in favor and opposed. Town Clerk Town Corporate Seal 5�3 Amend Zoning Bylaw 6.0 9 Intensity Regulations Board of Selectmen Presentation - CPDC FINCOM Report - xxx Approve Affordable Housing I Presentation -Assistant Town Manager 12 Trust Fund Allocation Plan Board of Selectmen iJean Delios FINCOM Report -xxx 5g' defer to 3 Instructions Board of Selectmen Motion to Table - Selectman xx last night Amend the Capital Improvement Program FY18 Presentation - Town Manager Bob 4 - FY28 Board of Selectmen LeLacheur FINCOM Report - xxx 5 Amend the FY18 Budget FINCOM Presentation Bob LeLacheur I FINCOM Report - xxx Approve Payment of Prior I Presentation - Town Accountant Sharon 6 Y_ear's Bills Board of Selectmen Angstrom 4/5 vote FINCOM Report - xxx 1 Amend Zoning Bylaw 6.0 9 Intensity Regulations Board of Selectmen Presentation - CPDC FINCOM Report - xxx Approve Affordable Housing I Presentation -Assistant Town Manager 12 Trust Fund Allocation Plan Board of Selectmen iJean Delios FINCOM Report -xxx 5g' m COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Town of Reading: By virtue of this Warrant, I , on , 2018 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Public Library, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town 'Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 3, 2018, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on , 2018. Constable A true copy Attest: Laura Gemme, Town Clerk a$ TOWN WARRANT OFR & ,639; INCORe0�P COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby r warn the inhabitants of the Town of Reading, qualified to vote in the Lo affairs, to meet in the following place designated for the eight precincts Precincts 1, 2, 3, 4,.5,'61 7,: and '8 Reading Memorial Hiah School, Hawkes Field 'House, _C uired to notify and I Elections and Town I aid Town, namely: TUESDAY, the THIRD DAY OF APRIL, A.D., 2018 from 7:00 a.m. to 8:00 P.M. to act on the following Articles, viz: ARTICLE 1 To el A Moderator for one yea One member of the Boa Two members of the Bo One member'of the Boa`. Two members of the Mu Two members of the Scl followi of Selectmen for three years; I of Library Trustees for three years; of Library Trustees for two years; ipal Light Board for three years; )I Committee for three years; Seventy -Six Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; 5 q� One member for two years One member for one year; Precinct 2 Eight members for three years; Two members for one year; Precinct 3 Eight members for three years; Three members for one year; Precinct 4 Eight members for three years; Precinct 5 Eight members for three years; Two members for one year; Precinct 6 Eight members for three years; Three members for one year; Precinct 7 Eight members for three years; and Precinct 8 Eight members for three years 5 q� and to vote on the following question: Shall the Town of Reading be allowed to assess an additional $4.15 million in real estate and personal property taxes for the purposes of the general operation of the Public Schools ($2,654,969); for 5 Police Officers and 4 Firefighter /paramedics ($1,050,311); for General Government including Public Works, Finance, Technology, Human /Elder Services and Inspections ($317,391); and for increased hours and staffing for the Public Library ($127,329) for the fiscal year beginning July 1, 2018? Yes No and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY -THIRD DAY of APRIL A.D., 2018 at seven - thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen ARTICLE 3 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see if the Town will vote to amend the FY 2018 -28 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 5 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2017, as adopted under Article 16 of the Annual Town Meeting of April 4, 2017 and amended under Article 4 of the Subsequent Town Meeting of November 13, 2017; and to see if the Town will vote to raise and appropriate, borrow or transfer p5 from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee ARTICLE 6 To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise provide a sum or sums of money to pay bills remaining unpaid from prior fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen ARTICLE 7 To see if the Town will vote to authorize the Board of Selectmen to sell, exchange, or dispose of, various items of Town tangible property, upon such terms and conditions as they may determine; or take any other action with respect thereto. Board of Selectmen ARTICLE 8 To see if the Town will vote to xxxxxxxx Digital Curriculum Bylaw for Schools xxxxxxxxxxxxxxxx Board of Selectmen ARTICLE 9 To see if the Town will vote to amend Section 6.0 Intensity Regulations of the Zoning Bylaw as shown below, with additions being shown in bold and deletions being struck through: 6.0 INTENSITY REGULATIONS No use shall be established, nor building or structure erected in any district unless it conforms to the dimensional regulations of the Zoning Bylaw. No existing. lot, building or structure shall be changed in size or shape so that the height, area, yard or coverage provisions herein prescribed are exceeded. 6.1 General Requirements 6.1.1 Dimensional Requirements Dimensional requirements for all uses and buildings shall be as set forth in Section 6.3, the "Table of Dimensional Controls." The letters "NA" in this table denote that specific dimensional controls are not applicable to a particular use. Additional requirements shall be as set forth in Sections 6.2 and 6.3. 6.2 Supplementary Requirements All buildings, structures and uses shall be subject to the following additional requirements: 6.2.1 Lot Shape 6.2.1.1 Minimum Lot Width Specified Any newly created lot in a Residential District for which a minimum lot width is specified shall satisfy the following requirements: a Each lot shall have, in addition to the required frontage, the required minimum lot width at all points between the required frontage and the nearest point on the front wall of any dwelling on such lot; and b The angles formed by the intersection of the side lot lines and the right -of -way providing the minimum frontage shall not be less than 45 degrees. 6.2.1.2 Minimum Lot Width Not Specified Any newly created lot in any Zoning District for which a minimum lot width is not specified shall satisfy the following requirement: The angles formed by the intersection of the side lot lines and the right -of -way providing the minimum frontage shall not be less than 45 degrees. .. 612.32 Yards side, ef the Zeiging Bylaw, the required fr-ent yard for- any building ether thaig a MU14- family dwelling shall be ten (10) feet eF the aver-age ef the aetual frent setbaeks ef the buildings eig the adjaeent lets en either- _ 0.2.42.-Z11n Residence Districts, 'yard requirements shall not apply to projecting eaves, cornices, chimneys, steps, bow or bay windows, windowsills and belt courses that do not increase the gross floor area of the building. .._..- ....,. — .�. ... -..... I ...... ..... y.n.v v.. u -- vii VVIII . dees net have frentage shall be twenty (20) feet fer any building ether than a multo family dwelling. 2.34 Height 6.2.34.1 -ZIn the Industrial District, a hotel or motel may have a maximum height of eighty - four (84) feet if the following conditions are satisfied: a Between the heaFs ef 9!09 a.m. and "NOG p.nq. fFeffi FebruaFy 2! te GetebeF IVo hotel or motel building may cast a shadow on any building containing a dwelling unit in existence at the time of the building permit application; b Along a major street, the hotel or motel building shall be set back seventy fives a minimum of f7-5— feet er the height ef the building, whiehever is greatef, and a landscaped or naturally vegetated buffer at least fifty (50) twenty (20) feet wide shall be provided along the major street, except where there are curb cuts; af�d 5�� C The hete' eF ffietel building shall be leeated en a let ef at least twenty five (25) aeFer 612.54 Gross Floor Area 16.2.64.1 In Apartment 40 and Business A Districts, the gross floor area of a multi - famlly dwelling shall not exceed forty percent (40 %) of the lot area. 6.2.54.2 In Apartment 80 Districts, the gross floor area of a multi - family dwelling shall not exceed the lot area. 612.65 Landscaped Area .2.55.1 In Apartment 40 and Business A Districts, not less than twenty -five percent (25 %) of the area of a lot containing a multi - family dwelling shall be a landscaped area. 0.2.65.2 In Apartment 80 Districts, not less than thirty -five percent (35 %) of the area of a lot containing a multi - family dwelling shall be a landscaped area. 6 2.46_ Buildings Per Lot .2.76.1 A lot may have more than one principal building i1n all disticiets ether- than the Apartment 80,---a+td- Business C, Industrial and PUD -I Districts. net • er-e thaig ene picineipal building shall be ereeted en a let. .2.46.2 Where two or more principal buildings are permitted on the same lot, they shall be 'eeated at least fifty (50) feet . minimum distance between the buildings shall be determined, at the discretion of the Building Inspector, as follows: requirements, accounting for fire- rating and other fire prevention /suppression features; owner. 612.87 Upland Requirement Any portion of a lot lying within a delineated wetlands resource area, as determined by the Reading Conservation Commission, may be credited to the minimum lot area requirements set forth in Section 6.3 of the Zoning Bylaw only if the portion outside such wetlands resource area is of at least the following size: Zoning Minimum Area Outside of District Wetlands Resource Area Single Family 15 12,000 square feet Single Family 20 12,000 square feet Single Family 40 20,000 square feet 5�� 6.3 Table of Dimensional Controls Use Minimum Lot Width (Feet) Minimum Area (Square Feet) Minimum Frontage (Feet) Required Front Yards Required Side Yard (Feet) Required Rear Yard (Feet) (Feet)Fee# Maximum Coverage % of Lot Maximum Building Height2 One or Two Family Dwelling In S -15 District 60 15,000 100 20 15 20 25 35 In S120 Districts 80 20 000 1203 20 15 20 25 35 In S -40 Districts 80 40 000 200 20 15 20 25 35 In A -40 Districts 10,000 80 20 15 20 25 40 In B s -A Districts NA NA 154 104 204 25 45 Multi-Family Dwelling In A -40 Districts 40,000 80 30 30 30 25 40 In A -80 Districts 80,000 NA 60 60 60 12.5 60 In Bus -A Districts 40,00 NA 15 30 30 25 40 In S -15 Districts 100,000+ 100 20 15 20 25 35 In S -20 Districts 100,000+ 120 20 15 20 25 35 In S -40 Districts 100,000+ 200 20 15 20 25 35 In A -40 Districts 100,000+ 80 20 15 20 ` 25 40 In A -80 Districts 100,000+ NA 20 NA NA NA 60 Hotel or Motel In B s -A Districts NA NA 504 104 204 60 45 In Bus -B Districts NA NA `' NA NA 20 85 45 In B s -C Districts NA NA 104 104 104 60 55**' In Ino Districts NA NA 5 06118 206 206 6025 60-*'- Other Permitted Principal Use In S -15 Districts 15,000 100 20 15 20 25 35 In S -20 Districts 20,000 120 20 15 20 25 35 In S -40 Districts 40,000 200 20 15 20 25 35 In A -40 Districts 10,000 80 20 NA NA NA 40 In A -80 Districts 80,000 NA 20 NA NA NA 60 In B s -A Districts NA NA 154- 104 204 60 45 In Bus -B Districts NA NA NA NA 20 85 45 In B s -C Districts NA NA 104 104 104 60 55 * *s In Ino Districts NA NA 206 & $S$ 206 206 60 60 Exempt Uses — School and Church In S -15 Districts 15 000, 100 15 30 30 25 35 In S -20 Districts 20,000 120 15 30 30 25 35 In S -40 Districts 40,000 200 15 30 30 25 35 In A -40 Districts 10,000 80 NA 30 30 NA 40 In A -80 Districts 80,000 NA NA 30 30 NA 60 In B S -A Districts NA NA 104 304 304 60 45 In BUS- B Districts NA NA NA 30 30 85 45 In B S -C Districts NA NA 104 304 304 60 55 In In Districts NA NA 206 &8S9 20638 20639 60 60 5g�' Use Minimum Lot Width (Feet) Minimum Area (Square Feet Minimum Frontage (Feet) Required Front Yardb Feet Required Side Yard (Feet) Required Rear Yard (Feet) Maximum Coverage % of Lot Maximum Building Height2 Feet 1. In all Residence Districts irres ective of the re uirements set forth in Section 6.3 of the Zoning Bylaw, the required front yard for any building other than a multi-family dwelling shall be ten 10 feet or the average of the actual front setbacks of the buildings on the adjacent lots on either side whichever is cireater. For the purooses of Section 6.2 if an adjacent lot is vacant it shall a deemed to be occupied by a building with a required front yard. hei ht regulations shall not apply to chimneys, elevators oles sires tanks towers or similar structures not used 2. Maximum for human occu anc . Single Family 20 District the re uired frontage shall be reduced to not less than eighty 80 feet if the street line is a curve 3. In,a having a radius of not more than two hundred 200 feet and the lot has a width of not less than one hundred twenty 120 feet meas red at the rear of the required front yard. lBusiness A and C Districts the required yard on a street on which the building does not have frontage shall be twenty 20 4. In feet f r any building other than a multi-family dwelling. 5 Fifty -five (55) feet, except ninety -five (95) feet if the structure is located within four hundred (400) feet of the property line adjacent to Route 128, as the property line exists on May 1, 2000, including ramps, and south of Jacob Way and excluding areas within two hundred (200) feet of the residential zoning district to the west, all as more specifically shown on a plan entitled: "Plan Showing Height Limitation and Setback Areas, Business C District in Reading, Mass.," dated March 27, 2000, Scale 1" = 60', by Hayes Engineering, Inc., on file with the Reading Town Clerk. 6. Where an Industrial District lot is directly adjoining another Industrial District lot the Re uired Front Yard Re uired Side Yard and/or Re uired Rear Yard setback where the adjacency occurs can be reduced to as little as 0 feet at the discretion of the Building Inspector, if the following conditions are met: The total distance between the proposed building(s) and existing building(s) on adjacent lots is ade uate to meet Building Code and Fire Code requirements, accounting for fire - rating and other fire prevention /suppression features; The Fire Department has sufficient access between the proposed building(s) and existing building(s) on adjacent lots; and c. The areas between any proposed building(s) and the lot lines are maintained and kept clear by the property owner. 7. Ex e t as provided in Section 6.2.3.1 of the Zoning Bylaw. an Industrial District required front yards shall be five 5 feet for canopies over any drive-through facility. 8. In 6.4 Special Cases 6.4.1 Transitional Areas The following additional requirements shall apply to buildings in Business A; and Business B and T.,d..^t..:.' Districts located within one hundred fifty (150) feet of a Residence District, and to buildings in a Business C District located within one hundred (100) feet of a 'Residence District, and to buildings in Industrial Districts whose lots share a lot line with a Residence District: 6.4.1.1 Table of Additional Dimensional Controls for Transitional Areas District Distance From Residence District Required Yards Front Feet Side Feet Rear Feet Busi ess A and B - Adjeiffi-nSharin a lot line with 5 10 NA Within 150 feet 5 NA NA Business C Within 100 feet 5 NA NA Indu trial Sharinq a lot line with NA 49950 4-9950 Within 150 Feet, ,NA 4-00 5�° Iwhere the let line is a street line, and the eppesite side ef the street -a 0.4.1.2 In an Industrial District, as part of all new construction of any building, parking lot, structure, or any extension or addition to a preexisting building, parking lot or structure on a lot that 'mated - shares a lot line with or is across a street from a -..e hundFed fifty (150) feet ef any Residence District, a buffer strip with a minimum depth and visual screen is required and may include any combination of the following at the discretion of the CPDC: landscaping, fencing, or other structures. to be established ,.Meet te the felle.. ine nt - E F f extension or addition to a preexisting building, on a lot that shares a lot line with a Residence District, building massing shall be restricted as follows: a Where buildings face a Residence District the building shall be stepped back such that the maximum building envelope is bounded by a line projected from the property line at a 3 to 5 ratio. 6.4.1.4 In the Business C District, all new construction of any building, parking lot, structure, or any extension or addition to a preexisting building, parking lot or structure shall be subject to the following requirements: a No building shall be located within one hundred (100) feet of a Residence District. b There shall be a landscaped buffer strip of a minimum width of twenty -five (25) along the full abutting length of a Residence District. Said buffer shall be a densely planted staggered double row of a seventy /thirty (70/30) mixture of evergreen /deciduous trees. Plant material shall be such that a minimum of seven (7) feet in height is reached within the first five (5) years of planting. Plant material shall be maintained in a healthy condition or replaced to attain previously noted height. Buffer edge shall be planted a minimum of two (2) feet off of the property line abutting residential property. c No parking area shall be located within twenty -five (25) feet of the Residence District, and no parking area or building shall be allowed in Restricted Area "A" as shown on the plan entitled: "Plan Showing Height Limitation and Setback Areas, Business C District in Reading, Mass. ", dated March 27, 2000, Scale 1" _ 60', by Hayes Engineering, Inc., on file with the Reading Town Clerk." d Maximum Allowable Development - Senior Housing and Townhouses. The plan entitled: "Business C Planning Subdistricts ", dated October 2, 2007, on file with the Building Inspector and the Town Clerk, and incorporated herein by reference, establishes four (4) Planning Subdistricts within the Business C District. The boundaries of a Planning Subdistrict may be modified by the CPDC based upon Site Plan Review applications submitted by the landowner or its 55" agents for proposed developments within the Business C District. Within such Planning Subdistricts, the following restrictions shall be applicable: 1 Townhouses shall be permitted only within Planning Subdistrict A and shall be limited to no more than sixteen (16) dwelling units. 2 Age- restricted dwellings, assisted living facilities and nursing homes shall be permitted only in Planning Subdistricts B and D; provided, however that (a) no more than one hundred sixty (160) units shall be permitted in any Planning Subdistrict, (b) no more than three hundred ten (310) units shall be permitted within the entire Business C District, and (c) no more than two (2) Planning Subdistricts may contain age- restricted dwellings, assisted living facilities or nursing home units. 3 Within any Planning Subdistrict, an increase of one hundred sixty thousand (160,000) square feet in the total authorized gross floor area of all office or other allowed principal uses shall be permitted; provided, however, that the amount of such increase shall be reduced by. one thousand (1000) square feet for each age- restricted dwelling, assisted living or nursing home unit constructed within the Planning Subdistrict. e For purposes of determining compliance with the foregoing requirements and the height limitations set forth in Table 6.3, all yards and buffer areas shall be measured from the boundary line between the Business C District and the adjoining S -20 District and the S -15 District. 6.5 Landscape Standards 6.5.1 Appropriate landscaping and design shall be incorporated into new nonresidential development and redevelopment projects within nonresidential districts and into new multi - family dwelling projects. Landscape design plans shall be prepared by a registered landscape architect; provided, however, that the CPDC may accept a plan prepared by one other than a landscape architect if it believes the plan meets the landscaping standards of this Section and is in concert with the intent thereof. Wherever possible, naturally occurring vegetation shall be incorporated into the landscape plan, which shall show the limits of work, existing tree lines, and all proposed landscape features and improvements including screening, planting areas, size and type of stock for shrubs and trees, and proposed erosion control measures. 6.5.2 Side yards required by,,the Intensity Regulations set forth in Section 6.0 of the Zoning Bylaw shall be landscaped. Such side yards shall be planted with a combination of grass, shrubs of appropriate height and shade trees. If there is not an adequate amount of side yard area to landscape, a fence may be allowed as an alternative; provided,; however, that chain link fencing shall not be permitted. No parking area or driveway shall be allowed within such side yard. 6.5.3 Exposed storage areas, machinery, garbage dumpsters, service areas, truck loading areas, utility buildings, and structures shall be screened from the view of abutting properties and streets using plantings, fences, and other appropriate methods. 6.5.4 A landscaping maintenance plan shall be prepared and submitted as part of the landscape design plan. All landscaped areas shall be properly maintained. Any tree or shrub that dies shall be replaced within one (1) growing season. Replacement trees or shrubs shall be of similar type and size to what was approved as part of the original approval. 5�a 6.5.5 Trees are to be planted where necessary, as determined by the CPDC. Trees shall be well- rooted nursery -grown stock, free of injury, harmful insects, and diseases. They shall be well- branched, and the branching structure shall be sound. Trees shall be planted only after April 15 and before September 30. The Tree Warden Di ewe shall approve any planting outside of those dates. 6.5.6 No more than 50 percent (50 %) of the trees, approved to be planted, shall be of any one species and no less than 25 percent (25 %) of the total trees planted shall be of any one species. Trees shall be chosen from a list provided by the —Tree Warden unless an alternative is specifically approved by the CPDC. 6.5.7 Trees along a public way shall be spaced at intervals of fifty (50) feet; provided, however, that no trees shall be planted within fifty (50) feet of an intersection or future intersection. Trees on one (1) side of a street may be set either opposite or diagonally to trees on the opposite side. Trees shall be planted two and a half (21/2 ) feet behind the sidewalk or six (6) feet behind the gutter line and always within the right -of -way. The location of all the proposed trees must be reviewed by the tea, Tree Warden on site and approved prior to installation. 6.5.8 The minimum acceptable size of tree to be planted along a public way shall be three (3) inch trunk caliper at four (4) feet above the grade. At the time of delivery, the Tree Warden must approve the proposed trees. Evergreen trees shall be at least eight (8) feet tall at the time of planting. 6.5.9 Specifications for planting operations and for support stakes, guy wire and cable, ground anchors, hose, and strapping material shall be as specified in the American Standard Specifications for Nursery Stock published by the American Association of Nurserymen. or take any other action with respect thereto. Board of Selectmen ARTICLE 10 To see if the Town will vote to amend the Library Materials Replacement Revolving Fund as shown below, with additions being shown in bold and deletions being struck through: Library Materials ReplaGem° n4, Fines and Fees Revolving Fund Funds held in the Library Materials eeplaGen,e„+ Fines and FeesRevolving Fund shall be used for the acquisition of library materials to replace lost and damaged materials, or for the maintenance, upkeep and supplies for supplementary fee -based services.- andFunds shall be expended by the Library Director under the supervision of the Library Trustees. Receipts credited to this fund shall include charges for lost and damaged library materials, and fees from printing, faxing or similar supplementary fee -based services. or take any other action with respect thereto. 5y�3 Board of Selectmen ARTICLE 11 To see if the Town will vote to amend the Inspection Revolving Fund as shown below, with additions being shown in bold and deletions being struck through: or take any other action with respect thereto. Board of Selectmen ARTICLE 12 To see if the Town will vote to approve an Affordable Housing Trust Fund Allocation Plan pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING THE TOWN OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND ", or take any other action with respect thereto. Board of Selectmen ARTICLE 13 To see if the Town will vote to establish the limit on the total amount that may be expended from each revolving fund established by Article 9 of the Town of Reading General Bylaw pursuant to Section 53EY2 of Chapter 44 of the Massachusetts General Laws for the fiscal year beginning July 1, 2018, or take any action with respect thereto. Board of Selectmen ARTICLE 14 To see what sum the Town will vote to raise and appropriate, borrow, transfer from available funds, or otherwise provide a sum of money for highway projects in 59�� accordance with Chapter 90 of the Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen ARTICLE 15 To see if the Town will vote to raise and appropriate, borrow, transfer from available funds, or otherwise provide a sum of money for the operation of the Town and its government for Fiscal Year 2019 - beginning July 1, 2018, or take any other action with respect thereto. Finance Committee ARTICLE 16 To see if the Town will vote to amend the General Bylaw as follows: A. By inserting, after Section 1.10.2, the following definition: 1.10.3 Executive Board The Board of Selectmen established by Section 3.2 of the Reading Home Rule Charter. The Executive Board shall have all of the powers and duties granted to Boards of Selectmen by the Constitution and General Laws of the Commonwealth of Massachusetts, and such additional powers and duties as may be provided by the Charter, by this bylaw, by the Zoning Bylaw or by Town Meeting vote. B. By renumbering subsequent provisions of Section 1.10 accordingly; and C. By striking the term "Board of Selectmen," wherever it may appear in said Bylaw, and inserting, in place thereof, the term "Executive Board;" or take any other action with respect thereto. Board of Selectmen ARTICLE 17 To see if the Town will vote, pursuant to Section 2 -6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one -half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto. Board of Selectmen tl \5 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 4, 2017, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this -th day of 2017. John R. Halsey, Chairman Kevin Sexton, Vice °Chairman Barry Berman, Secretary John Arena Daniel Ensminger SELECTMEN OF READING Constable 5 \`° TOWN MANAGER COMMENTS 2018 Section 1.1 — needs discussion by full Board 1. 1.2 Reorganization 1.1.3.._ t iams`, .Subcommittees, Misc. 1.1.4 Communication protocol 1. 1.9 Communication- BOS designate 1 or 2 members to work with TMgr Sections 1.2 & 1.3 — need legal review if BOS agrees? Sections 1.8 & 1.9 - need legal review if BOS agrees? Section 1.12 — Town Accountant to review if BOS agrees? C c 1 -17 Board of Selectmen Policies \ b. All correspondence on Board of Selectmen letterhead that is written by the Board to other elected or appointed Boards or Committees c. All Town(insert) collective bargaining agreements. Also establishes the goals and objectives for the Town Manager to meet in bargaining new or amended collective bargaining agreements. d. All presentations made by the Board of Selectmen to other elected Boards or Committees. e. Initiation of litigation or its settlement(discuss scope ?) f. The appointment of members to Boards, Committees of Gommissi and to Board subcommittees. (refer to Charter) E. Board of Selectmen Subcommittees(DISCUSS) Subcommittees serve as a mechanism for the Board to review and consider specific issues. Subcommittees may recommend, but not approve, a course of action to the Board. Adopted March 9, 2004 1.1.4 — General Operating Policies It is the policy of the Board of Selectmen: 1. To operate in accordance with the spirit, as well as the letter of all laws affecting its business and its employees. 2. All Board members, members of Boards, Committees and Commissions appointed by the Board of Selectmen, and Town staff and employees are required to act with the highest level of integrity, business ethics and objectivity in any transaction where a Selectman or employee represents the Board of Selectmen. No Selectman or employee is allowed to misuse the authority or influence of their position. 3. To operate in a businesslike and efficient manner in all aspects of operating and managing the Board of Selectmen. 4. To be supportive of a good working relationship between management and employees ; eludi g Unions. 5. To hold regular open and public meetings to allow residents to provide direct input on any open session matter before the Board and to offer the opportunity at all regular sessions of the Board of Selectmen for residents to comment upon any - - -- ._ issue that is on the Agenda for that meeting. 6. To affirmatively and courteously respond to all requests for public information. All requests will be arranged through the Town Manager. 7. To advocate for the use of technology, training, personnel and flexible work and administrative processes to maintain an efficient municipal government serving the best interests of residents; 8. To operate in the best interests of the Town in all matters. Adopted March 9, 2004 1. 1. S Limit of Hours for Regular Meetings The regularly scheduled meetings of the Board of Selectmen shall be limited by having discussion limited to agenda items taken up or tabled prior to 11:00 p.m. All remaining items 1 -3 Board of Selectmen Policies will be deferred to a subsequent meeting. In order to facilitate the above policy efficiently, the Chairman will: 1. Limit the time of speakers from the floor especially during public hearings. 2. Call for votes on major issues or policy changes prior to 11:00 p.m., or defer final votes to subsequent meetings. 3. Request staff to prepare motions for Board action in advance. 1 1 6 - Declassifying Confidential Executive Session Minutes In accordance with the provisions of the Open Meeting Law, Chapter 39, Section 23, the Town Manager, acting as clerk to the Board of Selectmen, will review approved confidential minutes of the Board of Selectmen's Executive Sessions on a regular basis. It is the intent of the Board of Selectmen to withhold minutes only for as long as the publication of the record would defeat the original purpose of a lawfully convened Executive Session. At least once a quarter men4 , the Town Manager will review all approved minutes still in confidential status, and will release for publication those segments that need not be confidential any longer. This action will be part of a report on the "Routine Matters" of the Board of Selectmen's meeting agenda. Adopted 9- 24 -91, Revised 12 -13 -94 1 1 7 - Identification of a Person Addressing the Board of Selectmen Each person appearing before the Board of Selectmen who wishes to speak will, upon recognition by the Chairman of the Board, identify him /herself by name and address of residence. Failure to identify him /herself will result in the Chair withdrawing permission for that individual to speak to the Board of Selectmen. Adopted 1 -16 -96 1.1. 8 - Continuity of Business It shall be the policy of the Board of Selectmen (subject to the provisions of Section 1.1.3 of these policies) to conduct the business on its agenda at the meeting for which it is listed, unless a particular member of the Board is essential to the topic of discussion by virtue of special background or expertise, and is not able to be present at the meeting for which that item is listed. Ad te"- 24 -91, Revised 12- 13 -94, Revised 1- 16 -96, Revised I -7 -97 I 1 9 - and of Selectmen Communication (UPDATE) It is important to the public and to the Board of Selectmen itself to make it clear when an individual member is speaking for the Board as a whole, or when he /she is speaking for him /herself as an individual. In order to ensure this clarity of communication, the following shall be the policy of the Board of Selectmen: I. Members of the Board of Selectmen shall be given stationery in printed or electronic format for their use. This stationery shall name only that member of the Board on the masthead. Board members may use this stationery for correspondence relative to Town business or matters. Correspondence of this type shall be copied to all of the other members of the Board of Selectmen and to the Town Manager. Any such correspondence shall state that the views expressed are those of that member of the Board of Selectmen only. 1 -4 Board of Selectmen Policies ,` t \ 2. The Board of Selectmen stationery, naming all five members of the Board on the masthead, will be used only for correspondence from the full Board of Selectmen. This will be used to communicate positions of the full Board of Selectmen based on consensus of the full Board or based upon actually voted positions of the Board. 3. The Board of Selectmen may take votes on recommendations on Warrant Articles appearing before Town Meeting, and the Chairman of the Board of Selectmen or his /her designee will be responsible for communicating those recommendations to Town Meeting based on votes of the Board. 4. If a Board member rises to speak at Town Meeting, he /she shall identify whether he /she is speaking for the full Board or as an individual. In today's society, much of the correspondence to the Board of Selectmen is electronic, and often is copied to all members of the Board. The Board of Selectmen acknowledges that correspondence in electronic form that is made and /or received by it and its individual members are "public records ". Additionally, the Board of Selectmen acknowledges that the manner in which it deals with electronic correspondence may raise concerns relative to the Open Meeting law. The Board also feels it is important to ensure that a proper response is given to an email request. Electronic correspondence will be handled in the following manner: • Correspondence about a particular service that needs attention from town staff. The Town Manager will respond to this electronic correspondence, with an electronic copy to all members of the Board of Selectmen, and this correspondence will be listed on the next Board of Selectmen agenda. • Correspondence addressed to the Board of Selectmen expressing an opinion or comment on a matter before the Board of Selectmen. The Town Manager will respond to acknowledge this electronic correspondence, with an electronic copy to all members of the Board of Selectmen, and this correspondence will be listed on the next Board of Selectmen agenda. • Correspondence addressed to the Board of Selectmen asking the Board for action on a particular matter. The Secretary to the Board of Selectmen (or designee) will draft a form letter, acknowledging the receipt of the correspondence, outlining that the Open Meeting Law prohibits the Board of Selectmen as a whole from commenting on the matter outside of a public meeting, and that the Board will consider at a future meeting whether to schedule agenda time on that matter. • Acknowledging that it is possible that private one on one electronic communications may reach a quorum of members without the knowledge of all participants, members of the Board of Selectmen shall only comment in electronic form on any correspondence received by referring the matter to the Town Manager. • Members of the Board of Selectmen may communicate electronically on housekeeping matters such as the scheduling, cancellation and time of meetings and requests to put matters on its agenda. • Documents may be distributed via email from the Board of Selectmen to all members of the town's boards, commissions and committees to permit advance review of materials to be discussed at upcoming meetings. • Hard copies of all electronic communications will be created and immediately placed in a central file where it can be provided as a public record upon request. 1 -5 Board of Selectmen Policies � 6 1. Rules of engagement for individual members to communicate to the public through social media. The policy needs to address instances when members are initiating the communication, and when they are responding to others. This policy needs to be mindful of serial communication if more than two members reply to the same post. 2. Policy needs to address communications from members who are running for reelection. 3. We need a policy establishing a service level agreement on when residents can expect acknowledgement of their communication (email or letter). 4. policy clarity on whether and /or how a member can reply to an email addressed to all five members. 5. Proactive Communication from the Board of Selectmen to the public through FB, twitter, and Instagram, and the website. My feeling is that the public needs to hear from the Board regularly, frequently and with purpose. The communication shall include items to be discussed at upcoming meetings, summaries of what items or votes that transpired; success stories, special employee acknowledgments and other things which market what town government is achieving for its residents. The communication shall be initiated by staff on a town controlled page. The Board shall designate a "communication subcommittee" consisting of the Chair and Vice Chair to work with staff on content, velocity and timing. Individual members who want to communicate with their constituency from their own pages should be encouraged to forward the "board approved "content ( \J J 1.1.1 Organization I am completely agnostic about this. I don't know why we moved reorganization from June to April, so I can't make the argument to move it back. However, if we implement the changes below, I don't see a downside to keeping reorganization in April 1.1.2 This is new. To assist newly elected members to be effective in their first years, the Board shall establish an on- boarding policy for newly elected members. This policy will include but not be limited to scheduled meeting times with the town manager and department heads, the distribution of a Selectmen guide which includes policies and synopsis of key issues, and a designated mentor program. The purpose of these initiatives is to allow members to be able to serve in leadership roles earlier in their term. 1.1.3 Chairmanship 1. Annual rotation of chairmanship. No member shall serve as chair in consecutive years. This provision will also mean that no member who has already served as chair, can serve as chair again until all current members who have a served a total of two years have had the opportunity to become chair. 1.1.4 Responsibilities A. Add The Chair must be physically present to preside over the meeting. S(he) can vote remotely. New 5. To avoid the appearance of conflict of interest if a member is serving as chair in the final year of their term, the actions in number 2 above (presiding over meetings and setting agenda) will be done collectively by the Char and Vice chair, and they shall rotate presiding over meetings. B. Add B. Board of Selectmen Vice Chair: To perform the duties of the Chairman when s(he) is incapacitated or unavailable. D.2 Add "or a member of board of selectmen" after the words Town personnel. D5b. Do we approve all correspondence to other boards? In recent BOH proceedings, a letter went out from the Board summoning the BOH to a meeting. As a member I did not vote on this correspondence, nor did I see it in advance. In this case we violated the policy. Perhaps we change the language to designate the Chair or the manager to correspond on our behalf. 1.1.4 7. Not sure why this needed. Can omit 9. (new) The Board shall designate one of its members to hold office hours prior to each regularly scheduled meeting. 1.1.9 Communication policy (scrap the whole thing) A new policy needs to address the following issues: N .� m C a C CL) E a c� a v J aw 9° 92 3Q d0 I-1 V n � r1 D rl L U ni co ec a n a r U a° V � a may{ A T 4 V rnl A V w 3Q gE 3e C j Yj rl N u u e w T n � a n ~ T n V H n V' tw V 11 d C YI i m u u aE �o w V V N y � Inl 'n V m n n a N 1 U 7 H rd A a t f.T. X0.1 y 7 OA � C H � 00 Lp C CL m u Y Y Y r 0 In c o N ' u m i m L ` I ` I N I• � I L 1 F ` 3 IF .0 C I O L Y I � I (0 C I C I � I � C I � O O � N I L N f0 CL I .c I u C?U OWN OF R��� Al Town of Reading e Meeting Minutes 839. fNORp�� Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -11 -07 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Version: Chair John Arena, Barry Berman, Dan Ensminger, John Halsey, Andrew Friedmann Members - Not Present: Others Present: Town Manager Bob LeLacheur, Town Assesor Victor Santaniello, Town Engineer Ryan Percival, Civil Engineer Chris Cole, Executive Assistant Caitlin Saunders, DPW Director Jeff Zager, Assistant DPW Director Jane Kinsella, Barbara Melanson, Nancy Docktor, Mike Doyon, Dan Dewar, Erin Calvo- Bacci, Mark Dockser, Stephen Crook, Angela Binda. Minutes Respectfully Submitted By: Topics of Discussion: Chair John Arena called the meeting to order. Selectmen Liaison Reports Mr. Halsey noted the Birch Meadow Committee is becoming active again and he would like them to come in and update us on how they're going forward. He also wanted to wish the very best to Gary Nihan who had to resign from the School Committee due to health reasons. He thanked him for his service to the town as a teacher, coach, committee member, and volunteer. Mr. Ensminger wanted to compliment the Reading Light Department and noted we had minimal outages during the storm last week when others weren't so fortunate. Mr. Friedmann noted the Climate Advisory Committee had an informational meeting on their plastic bag bylaw. He also wanted to know if we can discuss with HRAC the swastika found at the middle school. Mr. Berman informed everyone there is a new bookstore in town that just opened and everyone should go check it out. He noted he was a part of a wayfinding discussion with staff. We recently received a grant, thanks to Julie Mercier, to create informational and directional signs as a gateway to downtown. Last night the CPDC meeting approved the Gould Street project under 40R and it will consist of 55 apartments. He wanted to compliment the Green Street neighbors and developer on the process. Mr. Arena attended the school committee meetings as well as the CPDC meeting Mr. Berman just spoke about. He noted November 14th will be open to public and will be held at Page I 1 ipa� the high school at 7:30 and they will go over the survey results. The comments on the survey will be distributed after the meeting as it is impossible to go through all of them at one time. Mr. Berman explained that HRAC is down a lot of members and they are struggling to find out what their role is. We don't seem to have an effective HRAC that works with us and they don't know where the stand. We need to understand what their relationship is going to be and how to work together. Mr. Arena made a motion to extend HRAC to June 30, 2019. The motion was seconded by Mr. Ensminger and approved with a 5 -0 -0 vote. Public Comment Bill Brown noted the Cemetery Trustees have been going through their regulations. He also noted the cemetery building was taken off the capital plan and no one notified the trustees of that; they are severely disappointed. Nancy Docktor stood up and asked for some clarification on comments made at the October 24th meeting about volunteers. She noted it was stated that the board would rather see generalists not specialists for volunteer boards. Mr. Arena noted that was not his statement; he stated being a specialist is not a requirement for a board. Ms. Docktor then asked if they have interviewed the candidate for the board .of health yet to which Mr. LeLacheur noted they have not posted all the vacancies yet therefore they cannot vote until 15 days after it is posted. Mr. Berman clarified they were not implying they would randomly put volunteers on the boards they see fit. 'Erin Calvo -Bacci wanted to comment a facebook post one of the selectmen made regarding investment in downtown. Mr. Berman answered her question noting it was his post and explained his post was meant to read that they have been working hard to invest in the downtown area to make it thrive. Phil Rushworth from RCTV wanted to remind everyone that Reading 365 fundraiser is holding a trivia night on November 17th at 7:00 PM. Michael Doyon commented he is here to represent Doyon's and the Chamber of Commerce against a split tax rate. Town Manager's Report Mr. LeLacheur wanted to echo John Halsey's comments regarding Mr. Nihan. He noted he recently saw him at an RCASA meeting and the substance abuse in this town is a real problem. He noted he received a phone call from Rabi from Wakefield and he introduced him to some members of the community. The Rabi felt Reading was doing great dealing with the swastika incidents. Mr. Friedmann asked if RCASA can come in and give a report soon and Mr. LeLacheur noted they will around the end of the year. Post. Mark Square Condos Update Tom Connory was present to give the board a little presentation update. Page 1 2 I 1 This is the former post office. They are going to preserve the current fagade in the front of the building. They have worked with the Massachusetts Historic Commission and the local Reading Historic Commission. There will be 50 parking spaces at garage level. They plan to have commercial space at the sidewalk /street level. The presentation showed a bunch of renditions of what the building will look like at different viewpoints. He noted the town has been very helpful during this process. Hearing - Tax Classification Town Assessor Victor Santaniello was present for the hearing. Mr. Arena read the hearing notice. Mr. Santaniello went through and gave an over of the process and what the board needs to accomplish tonight. He noted we have no property in Reading that fits the open space' definition. The board discussed small commercial exemption. Not many properties would qualify because there are a lot of qualifications that most of the properties do not fit. It would not benefit anyone. Mr. Halsey felt we need to reopen and discuss senior tax relief again before they vote on classification. Mr. Santaniello gave a handout of other senior tax relief options that the board can take. He said they should be mindful though that if we give them 200% relief, that counts as income so then that may disqualify them next year because their income is too high. Mr. Halsey noted that could happen at a 100% match as well if people are right on the line. Mr. Arena explained we won't know the consequences; we can only inform them that this may happen if they are on the cusp in the income bracket. Mr. Halsey noted 200% is essentially a .03 cent shift rate which would be $47 a year on the average tax bill. Mr. Berman explained he thinks we voted on the conservative side last time because we don't know how many people will apply next year. We don't want to give 200% this year and then have to take some away next year because too many people applied and it would cost too much money. Mr. Ensminger noted this could really help people age in place and giving 200% is not that much of an increase from the 100% match. Mr. Halsey also reminded the group we are potentially looking at an override and these people qualifying for the senior relief won't be able to stay. He also noted he does not think people will be mad if we give them 200% this year when we can and only 100% next year; it is still helping them out both years. Mr. Berman noted in the grand scheme of things we did a great thing granting senior tax relief but there are struggling families too who then have to pay for this. Mr. LeLacheur noted they really have to be careful of the consequences of knocking someone off from qualifying next year. Mr. Halsey moved that the Board reconsider their vote on senior tax relief multiplier. The motion was seconded by Mr. Ensminger and approved with a 4 -1 -0 vote. Vanessa Alvarado asked as presented to Town Meeting, how do you plan on implementing. Page 1 3 � a3 Angela Binda expressed that it was discussed as being capped at 1% of the levy or 600K and you would start small and work your way up to the cap, not start at the cap right away. Mr. Ensminger made a motion to grant senior tax relief at 200 %. The motion was seconded by Mr. Halsey. Mr. Friedmann moved to amend the motion and grant senior tax relief at 150 %. That motion was seconded by Mr. Berman and failed with a vote of 2 -2 -1 with Mr. Arena abstaining. The Board voted on the original motion of 200% relief, the vote passed with a 3 -2- 0 vote. The board then discussed the CIP shift rate to cover the senior tax relief. Mr. Friedmann explained he would be ok with a 75/25 split between commercial and residential. Mr. Ensminger and Mr. Berman agreed. Mr. Halsey felt they should level the tax rate. Mike Doyon agreed with Mr. Halsey noting this is to help the seniors age in place and most of our businesses in town are small. Nancy Docktor explained she doesn't want to support anything increases the burden to small businesses. Town Meeting voted this on being a residential shift only. Mr. Berman noted they are arguing over a nickel on the tax rate. The town cannot be residential vs. businesses. We are nothing without each other and we need to be a 'one Reading'. Michael stood up and noted he moved his business here because there is no split tax rate and if he wanted to pay high commercial tax rates he would have stayed where he was. If you want 'one Reading', don't divide us by splitting the rate. Angela Binda read the motion from Town Meeting and noted instructional motions are just a suggestion but please consider it. Mark Dockser explained we are looking at how this town is going to be run in the future. Seniors aren't the only ones struggling. He noted he is in favor of splitting the tax rate here and even further. He explained we need to find a way to all share these costs that will make the majority happy. Erin Calvo - Bacci noted businesses always continue to pick up the deficits; you choose to make Reading a small business place; don't punish us for it now.. Mr. Friedmann noted he doesn't think splitting the tax rate slightly will create empty store fronts. Mr. Ensminger moved that the Board of Selectmen close the hearing establishing the FY2O18 tax rate. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. Mr. Ensminger moved that the Board of Selectmen not grant an open space discount for Fiscal Year 2018. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. Mr. Ensminger moved that the Board of Selectmen not adopt a residential exemption for Fiscal Year 2018. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. Page 14 Mr. Ensminger moved that the Board of Selectmen adopt a residential factor of 99.9268 for Fiscal Year 2018. The motion was seconded by Mr. Berman. Mr. Halsey moved to amend the motion and adopt a residential factor of 99.9552 for Fiscal Year 2018. That motion was seconded by Mr. Ensminger and failed with a 2 -3 -0 vote. The board voted on the original motion to adopt a residential factor of 99.9268 for Fiscal Year 2018. The motion passed with a 4 -1 -0 vote. Mr. Ensminger moved that the Board of Selectmen not grant a commercial exemption for Fiscal Year 2018. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. DPW Updates DPW Director Jeff Zager, Assistant DPW Director Jane Kinsella, Town Engineer Ryan Percival, Civil Engineer Chris Cole, Water & Sewer Supervisor Peter Isbell, Water & Sewer Coordinator Erik Mysliwy were all present to update. the board on the Department of Public Works. The firs topic of discussion was the Pavement management program. Reading has 93 miles. of road. Since 2008, 35 miles have been redone. The department gets a lot of complaints about south Main Street and they would like to make it clear that they cannot touch that road because it belongs to the State. They then showed the projected budget scenarios through 2026 for the program. The program includes roads only and not sidewalks. The group then discussed fees. They included a spreadsheet with all their services and the current fees (if any) for that they charge. There are a lot of things the department doesn't charge for that they could, that other towns charge for. They can do a fee study of our peer communities and come up with like fees for services they don't charge for now. Minutes Mr. Ensminger made a motion to approve the minutes of October 10th, 2017 as amended. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. Mr. Ensminger made a motion to adjourn at 11:30 PM, second by Mr. Berman and approved with a 5 -0 -0 vote. Page 1 5 �01 o,�r oeR�i yc Town of Reading ` Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -11 -14 Building: School - Memorial High Address: 62 Oakland Road Purpose: General Business Attendees: Members - Present: Time: 7:30 PM Location: RMHS Schettini Library Session: Version: Draft Chair John Arena, Barry Berman, Dan Ensminger, John Halsey, Andrew Friedmann Members Not Present: Others Present: Town Manager Bob LeLacheur, Town Accountant Sharon Angstrom, Administrative Services Department Head Matt Kraunelis, Business Administrator Jayne Miller, DPW Director Jeff Zager, Assistant DPW Director Jane Kinsella, Assistant Facilities Director Kevin Cabuzzi, Executive Assistant Caitlin Saunders, Finance Committee, Library Trustees, School Committee Minutes Respectfully Submitted By: Topics of Discussion: Chair John Arena called the meeting to order just after 7:30 PM. The School Committee called to order. The Finance Committee called to order. The Library Trustees were already in session. Mr. Arena noted the School Committee vacancy has been posted and we will be accepting applications until December 11tH The board will then meet with the School Committee on December 18th at their meeting at 7 PM to jointly discuss and vote on a member to fill the vacancy. Open Meeting Law Complaint , Mr. Arena noted The Board of Selectmen will now discuss the next agenda item: the Open Meeting Law Complaint filed by Emily Maughan. Ms. Maughan filed the Complaint on November 9 after the Board had already posted its agenda for this meeting. On Friday at 2:34pm, the Board posted a revised agenda that included discussion of the Complaint. It is worth noting that, while many private businesses in the Commonwealth observed Veteran's Day on Friday, the legal holiday was Saturday. Thus, the Board timely posted this agenda item more than 48 hours prior to the meeting. Even if Friday were a legal holiday, the Board can still properly discuss the Complaint this evening: Page 1 1 �b� First, I did not learn of the Complaint until Friday, and therefore could not have reasonably anticipated the matter before then. Second, upon learning of the Complaint, I asked for the agenda to be updated immediately to reflect the new topic. • Third, discussion of the Complaint is time sensitive. The Board must respond to the Complaint within •14 business days. If the Board waited until its next meeting to review the Complaint, it would only have a few days before a response would be due. In my view, therefore, the Board should discuss this topic now to ensure that it has enough time to respond properly. The Complaint alleges that a quorum of the Board improperly deliberated outside a posted meeting during the Finance Committee meeting, on Wednesday October 11, where the Town's FY 19 budget was being discussed. It is the Town's policy that when a quorum of a public body anticipates attending another public body's meeting, the visiting body will post notice in case a quorum deliberates. Since it was possible that a quorum of the Board would attend the Finance Committee's meeting, Town staff was directed to post notice of the meeting per this policy, however it was not the intent of the Board to deliberate during the October 11 meeting. As Monday was Columbus Day, Town staff posted the notice on Tuesday morning, less than 48 hours prior to the meeting. The Open Meeting Law specifically permits a quorum of a public body to attend a meeting of another public body without posting notice, so long as the visiting members communicate only by open participation and do not deliberate. For that specific reason, I made a statement at the beginning of the meeting that while the Board had a quorum, the Board had not posted notice of its meeting and would not be deliberating. The members of the Board therefore sat apart from each other during the, meeting. In addition, the Finance Committee did not provide the Selectmen with any special opportunity to address them and we were allowed to participate only at the discretion of the Committee Chair. Furthermore, when Barry and I spoke, we did not respond to or comment upon each other's prior comments. We also did not vote or make any decisions regarding the Town budget during the meeting. Nonetheless, the Board recognizes that statements made during the meeting may have crossed the line into deliberation such that a proper posting would have been required. The Board apologizes for any violation that my have occurred. The Board has made and continues to make a strong commitment to transparency and to compliance with the Open Meeting Law. We again pledge to ensure that all meetings of the Board are posted more than 48 hours prior to a meeting and that Board members will refrain from any improper deliberation when attending a meeting which is not posted. In order to provide additional. transparency, the Board will create minutes for the October 11 meeting. For those interested, the meeting was also recorded and may be watched online. Please email Bob for the link to the meeting. The Board.is required to respond.to the Complaint within 14 business days. I would request a motion from the Board to vote,to authorize Town Counsel's office to timely respond to the Complaint. The motion was made by Mr. Ensminger, second by Mr. Berman, to authorize Town Counsel to respond to this complaint. Discussion on the motion: Mr. Ensminger noted he personally felt there was no deliberation that happened that meeting. Page 1 2 �,� Mr. Berman noted that he felt as if his comment he made that night may have been taken as deliberating' and he apologizes for that. Mr. Friedmann expressed he would have liked to have known about this before tonight to have time to look over it. The motion passed with a 5 -0 -0 vote. Board of Selectmen Survey Results Mr. Arena first wanted to start off by thanking Mr. Berman for putting a lot of hard work into this survey. They then discussed if they wish to release the comments after tonight as well. The board felt best to hold back the comments until after Thanksgiving and give people time to digest the questioned results first. Mr. Halsey wanted to point out that even though three of the Selectmen have already viewed the results, it should be known that they were not viewed together at the same time. Mr. Arena noted he is going to let Business Administrator Jayne Miller go through the entire presentation and then open it up for comments. Ms. Miller presented the results by question and by how they answered the first question. Ms. Miller noted that the "NO" voters were vastly underrepresented in the survey results but Mr. Friedmann did not agree saying he thought the results captured a little bit of everyone in each group. It was also mentioned during the survey that people left comments on a lot of questions indicating they may have voted a different way than indicated in the question. Ms. Miller noted as though that was the case sometimes, it was a very miniscule number and would not change any of the overall results. Mr. Berman explained the survey results to him made it seem like people have not fully made up their minds about another override. It seems we asked for too much last time and didn't clarify where the money would go enough for people to vote for it. Mr. Berman also mentioned the question that asked where do you get your information from ?'; the top answer for that question was social media and Mr. Berman explained the Selectmen need to. get out and talk more. Mr. Halsey noted we need to say exactly what is going to be done with the money if we ask for another override. He also noted that there are people. in town willing to pay more if it is valuable to them. Mr. Ensminger noted Public Safety really needs help and that is an important area we can't let slip. There is no telling how long they are going to be able to keep up at this rate. Elaine Webb on the School Committee asked if any surveys were discarded for any reason and Ms. Miller answered no. Ms. Webb then explained she is concerned about drawing too many conclusions based on the data of only the people who responded to this survey.' Linda Snow Dockser explained we need to be careful not to jump to conclusions. She also wanted to mention and see the correlation between the 'trust gap' and where those people are getting their information (i.e. social media). A resident was concerned about the people who answered the question about voting for a specific dollar amount for another override without having any background information. He Page 1 3 ODI felt that people should need and want information about why we need the money and where the money will go before they can think about how much money they are willing to pay. Mark Dockser from the Finance Committee asked if we can correlate the ages of the responders and the services they answered they used. There tends to be a sense of division but we all need to be on the same page with the same information and goals. Mr. Berman noted it seems the people who just moved here tend to be the 'YES' voters and the people who have been in town for a long time seem to be the 'NO' voters. What we need is everyone best interest to be ONE Reading. Erik Burkhart of the Finance Committee explained he thinks the turnout we got for this survey was a great number. He also noted that the fact that most people answered they get their information from social media did not surprise him, that's where we are in today's world. It is easier to talk to your neighbors than to talk to Town Officials. Jeffrey commented that the results from question #5 were discouraging to him. He doesn't think Town Officials need to `convince' the residents an override is needed. If people followed along to the meetings and did their research they would understand what is going on. The Selectmen have a hard job already without having to personally go out and convince people to vote yes. He also noted that he believes the group that was most underrepresented in this survey are the people who did not vote at all. Mr. Arena noted he felt last year they did as much as they could to inform residents about the financial situation of the town but these results make it seem like we were way off. Amy Cole suggested putting a flyer in everyone's tax bills or do a mass email blast to all the emails we have on file Vanessa Alvarado of the Finance Committee asked if the town employees will be able to speak publically about how a failed override would affect their departments. Mr. LeLacheur noted employees are always allowed to speak their minds. He would just it on the side of caution about Public Safety employees. A resident asked how we get people on board this ONE Reading and close the so- called trust gap' that this survey seems to point out. Another resident wanted to point out that we need to take into consideration that most of the people who answered this survey feel very strongly one way or another; we need to reach those people who are on the fence and probably didn't take this survey. Jeff explained that he thinks people don't realize how much they use public safety just because they aren't calling 911. It is still important and people use it more than they think. Mr. LeLacheur explained that everyone in this room is the choir and your voices will help communicate with everyone not in this room right now. Mr. Arena noted it is important that we all communicate the same set of facts. Mr. Friedmann mentioned the `YES for Reading' group who will be a key resource for us to help with communication. Mr. LeLacheur reminded everyone of the upcoming budget meetings. Erin Gaffen noted the Selectmen talked about adding a meeting on January 30th, but she doesn't see it on the schedule. Mr. Arena noted it may not be needed but we can plug it in just in case. \ Page 1 4 �� George Kachen suggested having different options at the budget meetings that show what the different impacts would be depending on what number was voted on. Linda Phillips explained that no one has mentioned anything about capital projects in the pipeline. Those may affect people's decision on how much to vote for an override if they knew what was coming. Linda Snow Dockser wanted to thank RCTV for making this meeting and all meetings public for people who can't make it. Proclamation Mr. Halsey made a motion to do a proclamation in Eloise "Lovey" Shannon's name and declare October 18th in her honor for her 104th birthday. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. Mr. Ensminger made a motion to adjourn at 9:36 PM, second by Mr. Halsey and approved with a 5 -0 -0 vote. Page 1 5 b� OWN OFgi Town of Reading J Meeting Minutes 's39.INC04P��r� Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -11 -28 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Version: John Arena, Barry Berman, Dan Ensminger, John Halsey, Andrew Friedmann Members - Not Present: Others Present: Town Manager Bob LeLacheur, Asstant Town Manager Jean Delios, Recreation Director Jenna Fiorente, Executive Assistant Caitlin Saunders, Matthew Holmen, Daniel Foley, Barbara Melanson, Tony D'Arezzo, David and Cheryl Cannon, Michael Flynn, Ken and Gail Toomajian, AJ Jerrett, Joe Guy Fodera, Jeanne Snodgrass Minutes Respectfully Submitted By: Topics of Discussion: John Arena called the meeting to order at 7:00 PM. Selectmen Liaison Reports Mr. Arena started out by saying the tree lighting this past weekend was amazing. A lot of people attended. He also mentioned him and Mr. Berman won trivia night at the Reading 365 fundraiser! He noted tomorrow night there is a RED meeting. Mr. Friedmann also echoed Mr. Arena's comments about the RED meeting tomorrow night and asked people to please attend. Mr. Berman noted trivia night was a great event and very well attended. He thanked the Chamber for holding another wonderful tree lighting. He also mentioned there is a group in town called Reading POWR and they are a welcoming committee to refugees and helping them get settled. Mr. Ensminger attended Thanksgiving dinner with our Legislators up at Hillview Country Club noting it was a great time. The board of health met earlier today voting to release all their executive session minutes. Mr. Halsey noted longtime resident Eloise "lovey" Shannon had her 104th birthday this past weekend! He also attended the Thanksgiving Dinner with Mr. Ensminger. As far as recreation goes, the Birch Meadow Master plan is hoping to give a presentation early next year. The band stand has surpassed its time and they are trying to figure out what to do with that. Page 1 1 � b� Public Comment Linda Phillips stood up to announce a new program coming to RCTV titled "Hello Reading ". They interviewed all our Selectmen and Town Manager and will be airing the segments for the public. Mr. Berman thanked Linda and said it was fun. Mr. Arena thanked Linda for all her hard work noting it's a great program. Town Manager Comments Mr. LeLacheur noted the complete list of all our vacancies on our boards is done so the VASC can meet in January to hopefully fill some spots. The Selectmen survey comments are ready to go and be released to the public. He then asked the group if they wanted to do a cover letter or anything to go along with all the comments. Mr. Berman felt that was a good idea and volunteered to create it. Mr. LeLacheur noted the parking sticker press release went out to the public. Mr. Friedmann explained he has gotten some feedback about not having a discount for a second vehicle. He then asked if the board would be willing to reconsider maybe doing $75 for the second vehicle. Mr. Ensminger felt people would be misusing the second sticker and Mr. Halsey agreed it would be hard to regulate that. Lastly, Mr. LeLacheur noted the winter parking rules are now in effect and there is no overnight parking on the streets. Accept Gift for Elder Services Assistant Town Manager Jean Delios explained the Fulchino family trust made a generous gift of $10,000 for Elder Services, The department has done a needs assessment on the Pleasant Street Center to see where the money can be best spent. Mr. Ensminger moved that the funds received by the Town pursuant to the terms of the Fulchino Family Trust, to be accepted on behalf of the Elder Services division by Jean Delios, be expended for capital improvements to the Pleasant Street Center, and that the Board authorize Jean Delios to execute, on behalf of the Board, a release discharging the trustee of the Fulchino Family Trust from all the debts which the Town may hold on account of the Trust. The motion was seconded by Mr. Halsey and approved with a 5 -0 -0 vote. Birch Meadow Batting Cages Mark from Reading Little league was present to give the board a little presentation and update on what they hope to accomplish. They would like to add a second batting cage next to the current one. They would like replace the current one while doing this and rededicate the new one. They will preserve the current dedication to the current cage as it is but then dedicate the new one as well. The project is completely funded by Reading Little League donations. It was noted the current cage gets a lot of use all the time and the need for a second one is there. Mr. Ensminger moved that the Board of Selectmen approve, with gratitude, the Little League batting cage proposal as presented. The motion was seconded by Mr. Halsey and approved with .a 5 -0 -0 vote. Eaton Lakeview Housing Project Update Assistant Town Manager Jean Delios started off by explaining what a 40B project is. A developer can bypass all local zoning bylaws because we are not at, our 10% affordable. housing. We do have a housing production plan in placer Reading is now in safe harbor' from 2/2017 until 2/2019 because we did put in a certain amount of affordable units they give us a `break'. Now that we are in this safe harbor ZBA can deny applications. The deal with the Lakeview project is if we deny them right now, all they have to do is wait until 2019 and then they can apply again and not follow any zoning. However, if we allow them to continue right now, we can work with them and try to get the best project for the town. Page 1 2 Mike Flynn of Green Street asked if there is a possibility to extend the safe harbor past 2019. Ms. Delios answered no because the census recalculates in 2020 and our numbers will change bringing us back down below where we need to be. Diana of Smith Ave noted she is shocked the State gave the green light on this because of all the wetlands. Ms. Delios noted she can view the State's approval letter on our website. John Weston of CPDC felt the leverage doesn't change either way. The benefit of working with them now COULD yield some negotiations but they still do not have to listen to us. Susan Craven noted it feels like we don't have a choice. Tony of Appleton Lane asked if the town has targeted other parcels of land to put these projects on. Tony D'Arezzo asked if someone could differentiate the difference between affordable housing and section 8. Nick from Beech Street asked if the developer doesn't have to follow local bylaws do they still have to adhere to safety regulations and Ms. Delios noted yes they cannot put up a building that doesn't meet fire codes. Ted Regnante, the Attorney for the Lakeview project explained that they want to work with the town on this project to make it happen. The abutters are concerned with the four story height of the building. The developer is willing to bring the entire street up to code to become a public way. They have had meetings regarding wetlands and have their setbacks and regulations they will adhere to. They want to do three buildings with 120 units. One building would be on Eaton Street and the other two on Lakeview. There will also be 181 parking spaces and they are currently working on a traffic analysis. Mr. Berman asked if they would be willing to make the community hall in the building open to people other than residents and also if they've ever considered making the building a mixed use. Cheryl Cannon from Beech Street asked why the project has to be a 40B if you are willing to work with the town and it is noted the area is not zoned right unless they do a 40B. Andrew from Eaton Street noted the Killam Elementary school is busting at the seams already and this project will yield more school kids for that school. He also noted traffic is already a nightmare in the area and this will make it exponentially worse. Penny from Eaton Street asked to make sure Eaton Street and Salem Street are a part of their traffic study. Sandra Larkin noted Salem and Eaton are both cut through streets and the traffic is already horrible there. Nick from Beech Street noted his concern for the impact this would have on the schools. John from Lakeview Ave noted there is already parking problems on that street. Melissa Senate asked to make sure they do their traffic study during little league season because the cars on Eaton street during that time almost make it impossible to go down that street. Roberta Moore from Elm Street expressed her sewer concerns in the area and flooding issues. Page 1 3 Dan from Beech Street explained this area is already saturated enough and they need to find a different location for this project. Hearing - Approve BOS Policies, Article 3 - Licenses Town Counsel Ivria Fried was present for the hearing. Mr. LeLacheur noted they are trying to simplify and make things easier for the licenses. Ms. Fried noted the major change in section 3.1 is basically giving the Town Manager permission to issue a lot of these licenses instead of delegating annually. In section 3.7 the entertainment licenses, Ms. Fried asked the board how deep they want to regulate this. Some communities regulate every TV in every establishment, and some communities don't regulate TVs at all. Mr. Halsey felt we are overregulating with the entertainment licenses and he feels what we do now is working fine. Mr. Friedmann agreed noting going any further seems unnecessary. Mr. Arena felt we should have more guidelines when it comes to entertainment licenses rather than an actual policy. Ms. Fried suggested combining section 3.7 and 3.8 if they want to simplify. She also asked who they prefer to issue to licenses when it comes to section 3.11, A frame signs. Right now the Town Planner does it and the board agreed that it should continue that way. Nick Bonnano asked about a permit for serving liquor outdoors. He then presented a handout he created about the differences in liquor licenses between clubs and restaurants. He noted location is not taken into consideration and there should be language for a place that's located in a residential neighborhood. He explained the club licenses are much more relaxed than restaurants and he would like to know why. He feels there is no need for clubs to be able to serve liquor from 8 am - 2 am and not have to serve food like restaurants do. The board noted these are things they can look into it and agreed to continue the hearing. Mr. Ensminger moved that the Board of Selectmen continue the hearing on amending the Board of Selectmen Policies, Article 3 until January 9th, 2018 at 8 PM. The motion was seconded by Mr. Friedmann and approved with a 5 -0 -0 vote. Approve Annual Liquor Licenses Mr. Ensminger, second by Mr. Berman moved that the Board of Selectmen approve the All Alcoholic Club Liquor Licenses for: • Reading Overseas Veterans, Inc. d /b /a Reading Overseas Veterans, 575 Main Street • Meadow Brook Golf Corp. of Reading, MA d /b /a Meadow Brook Golf Club, 292 Grove Street • Home Building Corp. d /b /a Knights of Columbus, 11 Sanborn Street • Reading Veterans' Association, Inc. d /b /a American Legion Post 62, 37 Ash Street for a term expiring December 31, 2018 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a Page 1 4 l 0 satisfactory inspection of the establishment by the Town Manager or his designee. The motion carried with a 5 -0 -0 vote. Mr. Ensminger, second by Mr. Berman moved that the Board of Selectmen approve the All Alcoholic Package Store Liquor Licenses for: • HT Reading Liquors LLC d /b /a Baystate Liquors, 345 Main Street • Raksha, Inc. d /b /a Square Liquors, 13 High Street • Jay and Ricky, Inc. d /b /a Ricky's Liquor, 214 Main Street • Anstasi Brookline Inc. d /b /a Reading Fine Wine and Spirits, 25 Walkers Brook Drive • Kajal and Kevin LLC d /b /a Liquor Junction, One General Way • Pamplemousse Inc. d /b /a Pamplemousse, 26 Haven Street for a term expiring December 31, 2018 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. The motion carried with a 5 -0 -0 vote. Mr. Ensminger, second by Mr. Berman moved that the Board of Selectmen approve the All Alcoholic Restaurant Liquor Licenses for: • Anthony's Coal Fired Pizza of Reading LLC d /b /a Anthony's Coal Fired Pizza, 48 Walkers Brook Drive • Mandarin Reading, Inc. d /b /a Mandarin Reading Restaurant, 296 Salem Street • Mecom, Inc. d /b /a Cafe Capri, 355 Main Street • CAC Foods, Inc. d /b /a Venetian Moon Restaurant, 680 Main Street • Pepper Dining Inc. d /b /a Chili's Grill & Bar, 70 Walkers Brook Drive • The Boland Group III, LLC d /b /a Fuddruckers, 50 Walkers Brook Drive • Bertucci's Restaurant Corp. d /b /a Bertucci's Italian Restaurant, 45 Walkers Brook Drive RARE Hospitality International, Inc. d /b /a Longhorn Steak House, 39 Walkers Brook Drive • Ristorante Pavarotti, Inc. d /b /a Ristorante Pavarotti, 601 Main Street • Unagi Servers Inc. d /b /a Biltmore & Main Bar and Grill, 530 Main Street • KOK, Inc. d /b /a Oye's, 26 Walkers Brook Drive • Bistro Concepts, Inc. d /b /a Fuscilli's Cucina, 107 Main Street • Chipotle Mexican Grill of Colorado d /b /a Chipotle Mexican Grill, 46 Walkers Brook Drive • RKR Corporation d /b /a Bunratty Tavern, 620 Main Street for a term expiring December 31, 2018 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a Page 1 5 satisfactory inspection of the establishment by the Town Manager or his designee. The motion carried with a 5 -0 -0 vote. Mr. Ensminger, second by Mr. Berman moved that the Board of Selectmen approve the Wine and Malt Restaurant Liquor License for: • Palatat Pattenesuan d /b /a Bangkok Spice Thai Restaurant, 76 Haven Street for a term expiring December 31, 2018 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. The motion carried with a 5 -0 -0 vote. Mr. Ensminger, second by Mr. Berman moved that the Board of Selectmen approve the General on Premise Wine and Malt Liquor License for: • The Art Lounge LLC d /b /a The Art Lounge on Haven, 78 Haven Street for a term expiring December 31, 2018 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. The motion carried with a 5 -0 -0 vote. Discuss Open Meeting Law Complaint Letter The board reviewed the response letter that was crafted to respond to the original complaint. Mr. Friedmann noted the Fetter says they did not deliberate but he felt they did by two of them giving their opinions. Mr. Lel-acheur noted that is not the same as deliberating, none of you spoke to each other. Mr. Berman explained ultimately the Attorney General will make the decision if we violated the open meeting law or not. Mr. Ensminger moved that the Board of Selectmen approve the response letter as written. Mr. Halsey seconded the motion and Mr. Ensminger called for a roll call vote. The votes were as follows: Halsey - Yes Ensminger - Yes Berman - Yes Arena Yes Friedmann - No Page 1 6 (-,G� Minutes Mr. Ensminger moved that the Board of Selectmen approve the Minutes of October 24th, 2017 as written. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. Mr. Ensminger moved that the Board of Selectmen adjourn at 11:23 PM. The motion was seconded by Mr. Berman and approved with 5 -0 -0 vote. Page 7 0� OF [J Town of Reading f1 Meeting Minutes `639r1NCKp�P Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -12 -20 Building: Reading Public Library Address: 64 Middlesex Avenue Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Conference Room Session: Version: John Arena, Barry Berman, Dan Ensminger, John Halsey, Andrew Friedmann Members - Not Present: Others Present: Town Manager Bob LeLacheur, Town Accountant Sharon Angstrom, Administrative Services Director Matt Kraunelis, Assistant Town Manager Jean Delios, Facilities Director Joe Huggins, Deputy Police Chief David Clark, Fire Chief Burns, Executive Assistant Caitlin Saunders, Finance Committee members Peter Lydecker, Mark Dockser, Vanessa Alvarado, Paula Perry and Erik Burkhart, Erin Gaffen, Linda Phillips, Todd Merkle, George Kachen, Denise McCarthy, Michele Sanphy Minutes Respectfully Submitted By: Topics of Discussion: Chair John Arena called the meeting to order. FY19 Budget Review Department of Public Works DPW Director Jeff Zager and Town Engineer Ryan Percival were present. The DPW budget is up 5.7% and includes the addition of one full time clerk for the office. Peter Lydecker called the Finance Committee to order at 7:05 PM. Engineering salaries are up 11.9% with the addition of an aide position. Highway division salaries are up 5.2 % with the addition of a long term seasonal worker. Storm water had a decrease in salaries 11.9% because of turnover. Cemetery salaries are up 10.3% and expenses are up 12.9 %. Parks and forestry salaries are up 5.9% and expenses are up 9.8 %. Snow and ice costs are up 4 % while street lighting costs have been reduced 11.1 %. Our recycling costs are up 3% due to our contract increase. The department has a number of capital projects proposed for 2018. Some of those projects include Joshua Eaton site renovation, Sturges park bank stabilization, Main Street and Mill Street water main cleaning and lining, Charles Street sewer pump station replacement, Auburn Street water tank replacement, Emerald Drive water booster station replacement, MWRA Phase 9 and 10 Sewer I /I, pavement marking and road resurfacing. Page I 1 �0 �\ The group then discussed See, Click, Fix. This is the department that uses this app the most however it still can be used more widely and should be advertised more. Complete Budget Summary Mr. LeLacheur gave his overview and how he plans to proceed. His Town Manager principles include recognizing risk and strong labor markets. The FY20 budget by necessity will back away from some optional' services. Mr. LeLacheur showed a chart that held all the FTE's. He noted the total amount of cuts that are needed are $1,495,524. The final Town Manager budget will be released early January 2018. January 9t" will review the budget in public with the prioritized list of `add backs'. He then showed the calendar of upcoming meetings regarding the budget. Mr. Berman wanted to note the process in which the departments and budgets were presented this year gave him a better understanding of what we do and who does them. He noted his deeper appreciation for people who work for the town. Mr. Arena noted the tone of the comments in the survey about communication implied we needed to do better and hopefully this process did that. Mr. Halsey noted the timing the way it was done this year was far superior than in the past. Mr. Friedmann felt it was extremely helpful to get the departments full asking list and he thought it is a good idea to have the add back list but maybe also have a list of what the community won't get depending on the number. Mr. Ensminger mentioned the sustainability costs for the future and how many years will it last. George Kachen suggested the board really talk about the risk of not doing the'add ons'. Mark Dockser suggested doing a 'zero base' budget and felt it is important to remember a lot of these things the departments are asking for are things that were previously cut in years prior. Mr. Ensminger noted they have to be tax payer focused going forward on how we discuss this. Reading Fire Department/ Wyson Trucking Settlement Chief Burns briefly explained a tanker rolled over and the department responded to the incident costing us money. We are entitled to collect from costs and this is the settlement agreement. Mr. Ensminger moved that the Board of Selectmen accept the settlement and release form for the Wyson Trucking Settlement as presented. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. Mr. Friedmann made a motion to adjourn at 9:23 PM. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. Page 1 2 1 �t pgp �� � -I r 'j. " `; D Ji Niall Connors Franchise Service Manager BY FEDERAL EXPRESS January 31, 2018 Town of Reading Reading Town Hall 16 Lowell Street Reading, MA 01867 Attention: Town Manager Subject: Annual Complaint Filing Dear Mr. LeLacheur: v rizon►, 6 Bowdoin Square, 10th Floor Boston, MA 02114 857 - 415 -5123 niall. s. connors@ verizon. com Pursuant to M.G.L. c. 166A, § 10, Verizon New England, Inc. ( "Verizon New England ") is required to file with the Department of Telecommunications and Cable and Issuing Authorities an annual report on complaints received regarding our FiOS TV service. The report reflects complaints received by Verizon during the previous year ending December 31. The Department of Telecommunications and Cable has adopted Form 500 as the prescribed form for complying with this annual reporting requirement. Please find attached Verizon New England's 2017 Form 500 for the Town of Reading. Should you or your staff have any questions, please contact me at 857- 415 -5123. Verizon New England appreciates the opportunity to conduct business in your community, and we look forward to a long and rewarding relationship. Sincerely, Niall Connors Franchise Service Manager cc: Telecommunications and Technology Advisory Committee M i-y w N cC a 0 ^3 i CCS �i O U O O w T N U � � CQC � G R o E c N 0I lLt m O GI Gi •t•. Z ; c a @� N N - N > O C T 'or- 0 O U T Lo 0 N CL m E co z O 00 C V y C O c O� v Q U a w A C� F U N O V t- N � •a o �+ y wz T A 0 n A v A z o U vi W V m vi 4 v � A v o A r � M „v, V a a 4 cd o A .a N1 W A O N • V w C13 y A A y •o 0 n c4 v � F+ , F c o � o o � � o d � II o P w G G a F � w o � ° E E p ' C � u v v � T U v � v v v v 0 0 0 0 0 0 0 0 0 0 0 0 J o O o 0 0 a 0 o O o 0 0 0 C y N O O O N O N O O N O O O v > U U s '46 �C0�0�00'7C!00 C y N O O O N O N O O N O O O v > U U s '46 LL i CL m a m m 0 0 CL CD L L i+ v O LO E 0 U- v N . O G co O v m O C w m N Z R p ��7` O Q (A N y N O C N r > O C — C 'O O O O 3uLn U o E O Z N f0 O U n-aco� R O O L v ¢craw V Z Q w C 3 LE N O N L d n U) r N Os N 3 O rn.Q c E LLZ E r' f O N W e0 O O N V N W N N 0 0 01 Lo M m N N m .4 d' "t A E F' N ai w° �s (O ` M M o_ n M N r. so MAURA HEALEY ATTORNEY GENERAL, THE COMMONWEALTH OF MASSACHUSETTS Emily Maughan 263 Woburn Street Reading, MA 01867 Dear Ms. Maughan, OFFICE OF THE ATTORNEY GENERAL ONE ASHBURTON PLACE BOSTON, MASSACHUSETTS 02108 January 30, 2018 (617) 727 -2200 www.mass.gov /ago kJ1 Our office received your complaint on January 16, 2018 alleging that the Reading Board of Selectmen (the "Board ") violated the Open. Meeting Law, G.L. c. 30A, §§ 18 -25.1 The complaint was originally filed with the Board on November 9. Attorney Ivria Glass Fried responded, on behalf of the Board, by letter dated November 29. In your complaint, you allege that the Board failed to timely post notice of a meeting and deliberated outside of a properly posted meeting. For the following reason, we decline to review your complaint. Requests for the Attorney General's review of an Open Meeting Law complaint must be filed with the Attorney General's Office within 90 days of the alleged violation. 940 C.M.R. 29.05(7). In your complaint, you identify October 11 as the day of the alleged violation. Therefore, your request for further review would have been due by January 9, 2018. Although you were notified of this deadline in a letter from this office, dated December 12, your request for further review was not received until January 16, 2018. You have not demonstrated good cause for this delay, thus we find your complaint untimely and decline to review it. While we do not review the merits of this complaint, we take the opportunity to remind the Board that the Open Meeting Law requires that, except in an emergency, a public body must post notice of every meeting "at least 48 hours prior to such meeting, excluding Saturdays, Sundays and legal holidays," and must include a "listing of topics that the chair reasonably anticipates will. be discussed at the meeting." G.L. c. 30A, § 20(b). In addition, the law defines "deliberation" as "an oral or written communication through any medium, including electronic mail, between or among a quorum of a public body on any public business within its jurisdiction." G.L. c. 30A, § 18. The expression of an opinion of one public body member on matters within the body's. jurisdiction to a quorum of a public body is a deliberation, even if no other public body member responds. See OML 2016 -104; OML 2015 -33; OML 2012 -73.2 While it is not a, violation of the Open Meeting Law for multiple members of a public body to be I Unless otherwise indicated, all dates in this letter refer to the year 2017. 2 Open Meeting Law determinations may be found at the Attorney General's website, www.mass.gov/ago/opemneeting. . in the same place at the same time, a quorum of the Board may not communicate on matters within its jurisdiction outside of a properly noticed meeting. See OML 2012 -6. We now consider this matter closed. Please contact our office at (617) 963 -2540 if you have any questions regarding this letter. Sincerely, n KerryAnne Kilcoyne Assistant Attorney General Division of Open Government cc: Reading Board of Selectmen Ivria Glass Fried, Esq. Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, January 31, 2018 12:24 AM To: Saunders, Caitlin Subject: Fwd: Override BOS packet Sent from my iPhone Begin forwarded message: From: Linda Geoff <llandryglawtonkgmail.com> Date: January 30, 2018 at 11:36:54 PM EST To: <selectmenkci.readin .ma.us> Subject: Override Yes, I agree that our town needs are dire and an override is essential. Please let the recommended cost be put out for a vote! Thank you Linda Landry & Geoff Lawton 57 Colburn Road Sent from my iPhone Saunders, Caitlin From: Lel-acheur, Bob Sent: Wednesday, January 31, 2018 2:43 PM To: Saunders, Caitlin Subject: FW: Override BOS packet Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanaaer(@ci.readina.ma.us (P) 781 - 942 - 9043, (F) 781 - 942 -9037 www.readingma.00v Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Dove, Emmy [ mailto:ebalon @hsph.harvard.edu] Sent: Wednesday, January 31, 2018 11:45 AM To: Reading - Selectmen Subject: Override Dear Selectmen, I want to commend you on your efforts last night. I suspect the best number is the number nobody likes. One that reflects something gained and something sacrificed for all. I also want to share that I'm very relieved you chose to go with one number, rather than a menu option. Had I known that was on the table, I would have most definitely made it clear to you that I strongly oppose it. You see, I grew up in communities that kept the school budget separate. It pits parents against everyone else. Things get very ugly. In my experience, the schools always took the hit. One of the things I love about Reading was this idea that we all have skin in the game. It helps to foster an environment based on caring about your neighbors and their, perhaps, very different needs. Thank you again, Emmy Dove 160 Charles St. ins l J � - 411 ., 71 1: 1111111 Thursday, April 19, 2018 Reading Library Community Room 64 Middlesex Avenue Reading, MA 01867 5:30PM- 7:30PM This workshop, offered free of charge, will provide an update on and guidance about compliance with the Open Meeting Law. All members of public bodies, municipal employees, and members of the general public are encouraged to attend. Individuals interested in attending this forum are asked to register in advance by calling 617- 963 -2925 or by emailing OMLTrainingC@state.ma.us, and providing: 1. their first and last names; 2. town of residence; 3. the public body /organization they represent, if appropriate; and 4. the location of the educational forum they will attend. "I @MassAGO /MassAttorneyGeneral /mass ago i.. www.mass.gov/ago/openmeeting (61 7) 1 TTY: ( 17) 727-4765 One Ashburton Place 1350 Main Street, 4th Floor 105 William Street; First Floor 10 Mechanic Street - Suite 301 Boston, MA 02108 Springfield, MA 01 103 New Bedford, MA 02740 Worcester, MA 01608 Phone: (617) 727 -2200 Phone: (413) 784 -1240 Phone: (508) 990 -9700 Phone: (508) 792 -7600 Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, February 07, 2018 6:48 PM To: Saunders, Caitlin Subject: Fwd: [Reading MA] Eagle Scout Court of Honor (Sent by Amy Yatsuhashi, ayatsu @yahoo.com) BOS packet Sent from my iPhone Begin forwarded message: From: Contact form at Reading MA <vtsdmailergvt- s.net> Date: February 7, 2018 at 6:46:39 PM EST To: <selectmengci.reading ma.us> Subject: [Reading MA] Eagle Scout Court of Honor (Sent by Amy Yatsuhashi, ayatsukyahoo.com) Reply -To: <a ay tsugyahoo.com> Hello Board of Selectmen, Amy Yatsuhashi (ayatsuAyahoo.com) has sent you a message via your contact form (https: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https://www.readingma.gov/user/475/edit. Message: Hello Board of Selectman, I am writing to invite you to an Eagle Scout Court of Honor celebrating Andrew Yatsuhashi and Michael Flynn from Troop 728. The ceremony will be Sunday, March 4, 2018 at 1:30pm at St. Agnes Parish Center, 2nd floor. I hope you can attend as representatives of the town. Sincerely, Amy Yatsuhashi YJ N .N N Q W .N i Cl 0 a� s-� ~ S-I V N Cll �-� CU CO tap cd 0 0 tZ ti-4 O cd O 00 Go rail N co cc bA o r" co o O O . 14 � O cc O O w w N ;�-4 o O CV H M o. o N U +-1 tr1 U 4 U1 N U N 4� rl1 i.� � � � Cd 4 O 4� .0 Q O O S14 S14 Q Q 444 O (U cc 0 I cc co c� v o o 4-4 o 4 U 0 � � U � 4-� o��`�� � Cd 4 �V O � O ° O Id ' co CC1 S Cd U > U 4-� cd trz Cfl r O C'J b1D �. O Fi cd O U o P. r ¢ f'y S �� s Cd N N +} p Q+ 0 O CU q ^ bA �" ti t s ;- - s� o o �, sa +� o o o cd U o U Cd o cd O Cd r p cd O O +' � 4- Cd m 0 O cd cd '"' � _ � cd " 0 U 4 U U O U U qp • m O c 'U -0 cd N > co m M U N Cd p O pO � cd Q cd 3 U 42 U O Cd <:57) n ,o m m � 8 c6 td o w v) U) z o '+ a4 M bA o a c� o a c� o° 0 a a o ° o ° o .�' '0 C. ° o o Z (L) _k4 U) CC o °0 °C) °0� ct o � 0 o� o .. 4 �n o CO co r. m o o � cri o (1) o 41 F=4 o � W � o 0O o Z 0 Z as o -N o �`�� ° o C) z 4 � ;z �r U O ° ;-4 d+ O ° � C) � ° c +� o .Q cJ by o Cd 4-4 .� c� o +; o + a a C) cv o zs a ;W4 a o o° �, ° �, er ° • m � a C) ° ° o ' o 'rp v `6 ' o 0 ca � I cd 0 ° -� `� 0 o `� o m <:57) n , "t ° v W C Cl) U) Pk � � ct N CO G W N Cd Cd Cd U) m O M O 0 P-4 0��.1. bA -4'' •� o6 Gi p o O-c� R" O N ; -4 O 0 4� O �O v o a m �v o a� � o 4-4 o an t„o 0 ~ o o o c o +� ;-4 aA o o 0 0 o 44--1 '� -� o o ° . .O ° o w ° o o z z •(j) o O �, o � a a 0 cd o o 4z C) o 0 ct �, �,����� "o ;� P 0 o C o r- bb � o'er M a � o � �„ ) � bJ) bp ^� o �� CL) cj �ci o �� �� C) a o 4-� M� o .2 o v ° 4 +� o �, +� o 'o 4� �� o in r~% c'�d ° w ° w Po., brio 0 Q cad �, 0 5 cd ¢, Q cad P. bi) U 0 m 00 a� 00 v) c� cfl o ^ �r Coen C� 0— C07) Wl� cl Ll� N N O Sri �1 ;-4 Co V1 U U O ;-4 U O Fr -- O li � O a O p v1 O a e2 m U C) .Q m o m o cq `} O a Cv (T) o o o M O 4-4 � N N O TS U Cll U .5 U O O 5 a '+D O U m v O O ® O cli 4- a U � U \ O O O It \ 4- �o wm NOZ bna ;-4 cd r Go Cd 4-� 0, p 0 cd - 0 m c� � � � 0 0 u1 . ° � � —I Lo 4 � — � cd bi Id aI a a w CO w o \ o Cc a o o o \ QA • N u • N GA (3e UU ,� WD a) O O Z- M O U Z7 Cd ^ Cd ^ cd Cd Cd ; 4 cd U U-i U C) - o � °o oc� o " o+' o 4� cd m � Cd di c9 N 00 0i Town Manager's FY19 Budget Message The following document constitutes the Town Manager's recommended Fiscal Year 2019 Budget for the Town of Reading, beginning July 1, 2018. Given that the financial challenges faced by the Town and Schools have begun to reach a wider audience than has been typical, I will spend the beginning of my remarks in outlining the budget process in Reading, at is has evolved over the past twenty years. The Budget Process First, following state law and the Town Charter, the budget authorities are as follows and in chronological order: Superintendent & School Committee (School budget); Town Manager (balanced School and Town budgets); Finance Committee (balanced School and Town budgets); and Town Meeting (final approval of balanced School and Town budgets). Note that the Board of Library Trustees and the Board of Selectmen are advisory to the Town Manager. There is one bottom line budget for the School department. Only the School Committee or Superintendent may decide how funds are spent. Other budget authorities listed above may only change (up or down) the bottom line figure for the Schools. There are over 20 individual lines for the Town budget. All budget authorities listed above (aside from the Superintendent/School Committee) may change these lines, for example almost every Town department has one line for wages and another for expenses. Only the Town Manager has the authority to determine how the components of each voted line are spent. Both the Town and Schools begin the annual budget process by September each year, for the fiscal year that begins in the following July. Typically the three elected boards (School Committee, Library Trustees and Selectmen) and staff attend a Finance Committee meeting in October called a Financial Forum in order to have a preliminary budget discussion. At that meeting the Town Accountant projects what revenues will look like for that future budget year, and also gives an estimate of what cash is on hand, called Free Cash. Financial actions expected at the upcoming November Town Meeting are also discussed. Note that while I will focus on the upcoming fiscal year budget, in fact forecasts are made for the next five years. A second Financial Forum is held in November, in which the Free Cash positon is formalized. School and Town staff present estimates about a set of costs called Accommodated Costs — more on those later. These costs are subtracted from the Revenues that are available, and that remaining amount is available for the so- called Town and School Operating budgets. The FINCOM typically adds a certain amount of Free Cash to help support the Operating budgets. From these available funds, both the town departments (36% share) and the school department (64% share) get the same percentage year- over -year increase. In FY 19 the Operating budgets are increasing by +2.5 %, which is better than the FYI +1.25% increase, but still below what is generally agreed to as level service growth levels of 3% or so. The three elected boards then hold public meetings to discuss their budgets in December and in January. By Charter, the School Committee must present a budget to the Town Manager by q0 February 1St, and the Town Manager must present a balanced budget to FINCOM by March 1 St In some years the School Committee votes a budget higher than the balanced Operating budget figure and the Town Manager must cut any surplus, but has no authority as to specific costs within the budget. The balanced budget has been clearly identified to the School Committee, and they often cite how they plan to balance their budget if it is too high. In March the Finance Committee holds public meetings, and must vote a balanced budget in advance of April Town Meeting. They may increase or decrease any budget line submitted by the Town Manager. If they increase in total, they must also provide Free Cash as a source of revenues, since only the Town Accountant may determine other revenue projections. This year, the budget process was advanced by about one month, and FINCOM is expected to finish by mid - February, in order to provide as much information to the community as is possible before an April' Override request. Now let's look at the next fiscal year beginning July 2018. FY19 Revenues The total FY19 estimated revenues for general government will be $94.4 million, plus the use of $1.2 million of Free Cash, which is a 3.0% increase from FY18. Major revenue categories are listed below, and further described by the Town Accountant in a separate budget section. $ 95.6 3.0% 100% Property taxes grow by +2.5% each year as is allowed by Proposition 2%2, plus any new tax revenues. Recent efforts by the Town at stimulating Economic Development have helped so- called New Growth to add an additional 0.7% to these revenues. The +3.2% figure is above recent averages and hopefully will continue for several years. Local revenues and transfers, which are fully detailed in the Revenue section of the budget, typically grow in the +3% area over the long run. State Aid used to represent over 20% of annual revenues, but it has not kept up in the past decade or more. The +2.5% figure above is an estimate, while recent increases have been much smaller. In fact the Governor's budget released in January 2018, which is the first of several state budget steps, is closer to a +l% increase. The final state aid figure may not be known until after Reading's April Town Meeting must vote a balanced budget. FINCOM has agreed that if it ends up below +2.5% they will increase the amount of Free Cash to replace any shortfall. Such a change would be made at the following Town Meeting in November 2018. The FY19 Governor's budget was about $180,000 below that +2.5% figure used by FINCOM. 1 FY19 Change Share Property Taxes S 68.6 3.2% 72% Local Revenues S 73 3.6% 8% S a_eAid 5 X4.5 2.5 1 1, 5% Transfers S 4.0 22% 4% Free Cash S 1.2 0.0% I% $ 95.6 3.0% 100% Property taxes grow by +2.5% each year as is allowed by Proposition 2%2, plus any new tax revenues. Recent efforts by the Town at stimulating Economic Development have helped so- called New Growth to add an additional 0.7% to these revenues. The +3.2% figure is above recent averages and hopefully will continue for several years. Local revenues and transfers, which are fully detailed in the Revenue section of the budget, typically grow in the +3% area over the long run. State Aid used to represent over 20% of annual revenues, but it has not kept up in the past decade or more. The +2.5% figure above is an estimate, while recent increases have been much smaller. In fact the Governor's budget released in January 2018, which is the first of several state budget steps, is closer to a +l% increase. The final state aid figure may not be known until after Reading's April Town Meeting must vote a balanced budget. FINCOM has agreed that if it ends up below +2.5% they will increase the amount of Free Cash to replace any shortfall. Such a change would be made at the following Town Meeting in November 2018. The FY19 Governor's budget was about $180,000 below that +2.5% figure used by FINCOM. 1 FY19 Accommodated Costs The total FY19 so- called Accommodated Costs are $36.1 million, as detailed below: Benefits Capital & Debt (inside levy) Debt (excluded) Energy Financial Education - Out of district Education - Vocational Miscellaneous Community Priorities FY19 Change $ 17,605,849 6.7% $ 4,452,476 7.4% $ 2,944,282 -1.3% $ 2,016,575 1.3% $ 852,250 1.5% $ 4,520,834 12.1% $ 415,000 7.5% $ 3,280,751 3.0% $ - 0.0% $ 36,088,017 6.0% Thus by formula there is ($95.6 million - $36.1 million) $59.5 million of remaining revenues to be shared by the Town and School Operating budgets. This works out to be a +2.5% increase to the FY19 Operating budgets as has been mentioned. Sometimes we refer to the Budget Gap as the difference between Revenues ( +3% in FY19) and Accommodated Costs ( +6% in FY19). We have worked hard to minimize increases in Accommodated Costs, and in some years driven their rate of increase below that of Revenues. But over the longer period of time, Prop 2%2 really puts the squeeze on local budgets, some would say exactly as intended, others a bit too much. The reason for this Accommodated Costs approach is to separate out two types of costs: (1) those Shared Costs by the town and schools that are not in either town or school budgets — for example benefits, capital and debt; and (2) volatile costs over which the town and schools have little control but are in their budgets — such as energy costs in the town budget and out of district Special Education (SPED) costs in the school budget. An example of how this approach is beneficial happens to be in FY19, where these out of district SPED costs have climbed by +12.1% in one year to over $4.5 million. It should be noted that a significant part of this increase is due to a $200,000 decrease in state reimbursement referred to as circuit breaker. This $487,164 increase was therefore paid for by revenues before funds flowed to the Town and School Operating budgets. The Town might be said to have absorbed 36% - or over $175,000 — of this increase in FY19. The volatility in these costs is more often seen with increases, but decreases do occur. This budgeting approach smooths out the volatility for items in both the Town and School budgets, which allows for a much deeper long term planning process. This approach has also allowed all parties involved to work more collaboratively on reducing these costs when possible. For example, performance contracting (energy improvements) paid for by shared debt service costs have reduced annual energy costs. Initially this reduced costs in the overall School budget, but after the bulk of the Facilities department was moved by Town Meeting to the Town department budgets it now benefits the Town budgets. As an �`)3 Accommodated Cost, the location of costs does not matter as it benefits both budgets in that 36% Town / 64% School ratio. Another benefit was to remove friction between and within departments for annual funding. Over 15 years ago the budget process was unformatted, which for example led to arguments between so- called Regular Day and Special Education parents. Under the old process the Schools would have needed to argue for budget relief because of the +12.1% increase in out of district SPED costs in FYI 9, and if they failed they may have had to cut $175,000 out of other parts of their School department budget, such as Regular Day. Note the category above called Community Priorities, which is blank for FY19. The budget model has improved the entire process, but sometimes there are new costs that would ultimately reside in either the Town or School budgets exclusively, and there is a collaborative willingness to share the `start up' cost. Recent examples have been additional staffing for social /emotional issues in the School budget and a School Resource Officer in the Town budget. Using this Community Priority method allows such new costs to be first paid by available revenues — and therefore split 36% / 64% - and after that these new costs become part of the baseline Town or School Operating budgets. Although this feature has been used several times since it was created, the only noticeable change to the Town/School ratio happened when the Facilities budget was moved from the Schools to the Town. Prior to that change the ratio was closer to 1/3 and 2/3. The Accommodated Cost method is an allocation of resources. Once that exercise is complete, specific Accommodated Costs become part of the Shared Costs, the Town department budgets or the School budget. Sustainability - Budeet Flexibilitv in Shared Costs and Revenues The persistent concern about an annual Budget Gap between Revenues and Accommodated Costs makes for very defensive budgeting, because of a need to build in future flexibility that can be used without seriously impacting services to the community. One such tool is the FINCOM 5% policy for capital and debt. In recent years the FINCOM has relaxed their policy to about 4.75 %. This has helped direct some additional funding to the Town and School Operating budgets. This is a logical way to help those budgets, and is a practice that is likely to be examined if an Override is not passed in the near term, with an argument being made that shiny new equipment and buildings without employees to use them seems like poor planning. While true in the short run, municipal government financial planning MUST be long -term. After all we've been around for nearly 375 years so far! Past experience 15 years ago taught us that spending too little on capital or maintenance is very expensive to all in the long run. Another tool is the regular use of Free Cash to balance budgets. Ten or more years ago the town used no Free Cash to balance the annual budget, and at the same time purposefully underfunded some line items (such as health insurance premiums or DPW equipment repairs). Over time that budget practice evolved to more accurate estimates of costs, a more realistic recognition of revenues, and the annual use of some Free Cash. The latter practice was argued C��,� as responsible because each year some Free Cash was `regenerated' — by spending less than was budgeted and /or enjoying revenues larger than was forecast. At first that reliable annual regeneration amount was $0.5 million, and gradually grew to about $1.0 million. Actual regeneration has been both lower and higher than those figures — quite high occasionally due to a confluence of several one -time events. However due to the annual stress on the operating budgets of the Town and Schools in recent years, combined with very healthy levels of Free Cash, the FINCOM suggested and Town Meeting approved usage of as much as $2 million to fund the annual operating budget. After the October 2016 Override failed, FINCOM agreed that the amount used annually to support operating budgets needed to drop back closer to the $1 million level, especially after they agreed to use over $2 million from Free Cash to help settle $6 million of High School construction litigation. Thus budget cuts in FY18 first closed almost a $1 million funding gap from the `loss' of Free Cash, and then closed the annual Budget Gap. As I have noted in this space for a few years, for what it's worth, I concur with FINCOM's recommendation that the annual use of Free Cash be at or near the $1 million annual figure (it is $1.2 million in FYI 9), with additional reserves then available for unexpected expenses during the year or shortfalls in revenues Sustainability - Budget Flexibility in the Town Departments Some remarks I made about budget planning and flexibility one year ago are worth repeating and updating before we get into the actual FYI budget details. Budgeting on the town side has very much been a long -term planning exercise for many years. Reductions began several years ago at Town Hall as positions were reduced in hours, regionalized with other communities and combined with other internal positions. Every retirement or unplanned staff departure was seen as an opportunity to redesign the position. Sometimes the creativity led to poor results, and we needed to redesign the redesign. In some cases positions were left vacant (providing future town and school budgets more Free Cash) and then eliminated as needed in order to avoid layoffs and maintain employee morale. These reductions impacted Administrative Services, Public Services (quite notably), Finance and Public Works. When funds were available, staff was added very cautiously in recent years: for example a Human Resources position shared between the town and schools; staffing depth to Dispatchers in the overnight shifts; and a few part-time positions in Public Services were restored to full -time. Along the way, the town budget had enough marginal funding to add a bit more staff but choose not to do so because the annual Budget Gap loomed. There are two factors that influence this `non -hire' policy: (1) the human factor of hiring and then laying off within a year; and (2) basic economics. The hiring process is expensive — we put a lot of time and effort from all staff involved — hiring is the single most important role of management. Also, for example, a new Police Officer from date of hire until the day they become trained and certified is about 9 months depending on the timing of training academy openings. There is little economic sense in obtaining 3 months of service for one year's pay. Our hiring is meant to be a long -term sustainable investment in our staff. This is why we have fallen behind especially in staffing Public Safety. ��,5 Given this backdrop, instead of hiring into an unsustainable environment we have spent funds on several one -time expenses (such as technology upgrades). Thus the need to eliminate town positions could have been much higher in FY18 except for these previous choices. It was interesting that some cited the lack of a need to lay -off more actual employees on the town side as an example of less financial need compared to what it really is - good financial planning. In the next section we will look at a summary of the FY19 Town department budgets, which will then be described in greater detail in sections that follow. The summary review needs to bring back the perspective from last year, when a two -year budget outlook was described. During the Community Listening Sessions in June 2016 we spoke about the need to eliminate 8 -9 FTE full -time equivalent (FTE) Town positions if an October 2016 Override failed and we had no Free Cash to use in FY18. After the Override did fail, FINCOM voted to use some Free Cash which reduced the need to eliminate positions to 4 -5 FTEs. Given position vacancies and continuing the strong planning for the longer term approach, the Town eliminated about 7.5 FTEs in the FY18 budget, and stated that no further layoffs would be necessary in the FY19 budget as long as it was a small increase. Instead some FY18 funds were set aside for one -time uses, including helping to fund the language programs in the Middle Schools as needed. As you will see below, the +2.5% FY19 increase is better than that, and we have added back some hours and support staff positions. Town Department Budgets As seen in the next table, the Town Manager's FY19 budget for Town departments shows a +2.46% overall increase from FY18. These Town department budgets include the +2.5% Operating budget increase agreed to in the November 2017 Financial Forum, plus the Accommodated Costs which increase by only +2.29 %. A two -year look is shown in the bottom chart: Operating budgets grew at only +1.87% and total budgets grew at +2.0 %. FY19 FY19 FY19 Total Operating Accomodated Budget ADMI N ISTRATIVE SERVICES $ 2,346,825 $ 467,250 $ 2,814,075 PUBLIC SERVICES $ 1,486,425 $ 235,000 $ 1,721,425 FINANCE $ 824,200 $ 824,200 PUBLIC SAFETY $ 10,406,475 $ 10,406,475 DPW OPERATIONS $ 3,001,200 $ 441,250 $ 3,442,450 DPW TRASH -ST LIGHT -SNOW $ - $ 2,454,395 $ 2,454,395 PUBLIC LIBRARY $ 1,592,015 $ 1,592,015 CORE FACILITIES $ 1,327,700 $ 1,671,575 $ 2,999,275 TOWN BUILDINGS $ 314,400 $ 314,400 $ 21,299,240 $ 5,269,470 $ 26,568,710 previous year $ 20,779,742 $ 5,151,450 $ 25,931,192 FY19/FY18change 2.50% 2.29% 2.46% FY18/FY17change 1.24% 2.74% 1.54% Two year annualized 1.87% 2.52% 2.00% Please note that from this point on these Accommodated Costs will be part of each individual Town department budget. FY19 Town Department Requests and Town Manager Cuts In December 2017 each Town department presented their budget requests during four public meetings with the Board of Selectmen. In total, over $28 million was requested in order to provide proper service levels to the community. As the Selectmen heard these budgets, many noted that not a single specific request seemed extravagant or out of line. In early January the Town Manager needed to balance these budgets by cutting almost $1.5 million to balance to available financial resources. As you can see above, Public Safety bore the brunt of those reductions, as requests to add 9 uniformed positions were all rejected. Keeping with the two -year theme, it is important to see that over that period, most Town departments were right around the +2.0% level. Planned one-time spending in both Administrative Services and Core Facilities in FY18 was reversed and those funds were used across the board in FY19. The relatively small Town Buildings budget has been driven higher largely due to increases in outsourced cleaning contracts. Below is a more traditional one -year summary of the Town Manager's FY19 Budget by Town department. Note the contrast of looking at two years for a more complete picture. FY19 Town Manager Budget FY18 ACTUAL FY19 TOWN FYI5ACTUAL FY16ACTUAL FYI7ACTUAL t012/11/17 FY18BUDGET MGRBUDGET CHANGE ADMIN. SERVICES $ 2,433,058 $ FY19 TOWN $ FY19 TOWN FY19TOWN FY19 FY18 1.27% PUBLIC SERVICES FY18 BUDGET DH REQUESTS 1,489,537 MGR CUTS MGR BUDGET TM % TM % Avg ADMIN. SERVICES $ 2,778,900 $ 3,012,255 $ (221,180) $ 2,814,075 1.3% 2.3% 1.8% PUBLIC SERVICES $ 1,660,959 $ 1,927,800 $ (206,375) $ 1,721,425 3.6% -0.5% 1.5% FINANCE $ 805,050 $ 866,700 $ 500 $ 824,200 2.4% 1.8% 2.1% PUBLIC SAFETY $ 10,074,925 $ 11,243,925 $ (837,450) $ 10,406,475 3.3% 0.9% 2.1% DPW OPERATIONS $ 3,362,575 $ 3,543,100 $ (100,650) $ 3,442,450 2.4% 0.3% 1.3% DPW TRASH /LT /SNOW $ 2,401,500 $ 2,454,395 $ - $ 2,454,395 2.2% 0.0% 0.0% PUBLIC LIBRARY $ 1,548,883 $ 1,651,515 $ (59,500) $ 1,592,015 2.8% 1.3% 2.0% CORE FACILITIES $ 2,997,180 $ 3,021,775 $ (22,500) $ 2,999,275 0.1% 4.9% 2.5% TOWN BUILDINGS $ 299,935 $ 321,985 $ (7,585) $ 314,400 4.8% 4.6% 4.7% TOWN BUDGETS $ 25,929,907 $ 28,043,450 $ (1,454,740) $ 26,568,710 2.5% 1.5% 2.0% In December 2017 each Town department presented their budget requests during four public meetings with the Board of Selectmen. In total, over $28 million was requested in order to provide proper service levels to the community. As the Selectmen heard these budgets, many noted that not a single specific request seemed extravagant or out of line. In early January the Town Manager needed to balance these budgets by cutting almost $1.5 million to balance to available financial resources. As you can see above, Public Safety bore the brunt of those reductions, as requests to add 9 uniformed positions were all rejected. Keeping with the two -year theme, it is important to see that over that period, most Town departments were right around the +2.0% level. Planned one-time spending in both Administrative Services and Core Facilities in FY18 was reversed and those funds were used across the board in FY19. The relatively small Town Buildings budget has been driven higher largely due to increases in outsourced cleaning contracts. Below is a more traditional one -year summary of the Town Manager's FY19 Budget by Town department. Note the contrast of looking at two years for a more complete picture. FY19 Town Manager Budget FY18 ACTUAL FY19 TOWN FYI5ACTUAL FY16ACTUAL FYI7ACTUAL t012/11/17 FY18BUDGET MGRBUDGET CHANGE ADMIN. SERVICES $ 2,433,058 $ 2,507,220 $ 2,585,147 $ 1,238,128 $ 2,778,900 $ 2,814,075 1.27% PUBLIC SERVICES $ 1,336,685 $ 1,489,537 $ 1,455,659 $ 703,276 $ 1,660,959 $ 1,721,425 3.64% FINANCE $ 683,026 $ 773,655 $ 767,655 $ 282,371 $ 805,050 $ 824,200 2.38% PUBLIC SAFETY $ 9,138,410 $ 9,444,888 $ 10,081,121 $ 4,365,856 $ 10,074,925 $ 10,406,475 3.29% DPW OPERATIONS $ 2,800,588 $ 3,118,710 $ 3,063,801 $ 1,299,284 $ 3,362,575 $ 3,442,450 2.38% DPWTRASH /LT /SNOW $ 2,881,807 $ 2,012,053 $ 2,465,453 $ 873,196 $ 2,401,500 $ 2,454,395 2.20% PUBLIC LIBRARY $ 1,393,957 $ 1,436,975 $ 1,483,153 $ 623,630 $ 1,548,883 $ 1,592,015 2.78% CORE FACILITIES $ 2,235,355 $ 2,433,048 $ 2,517,990 $ 1,053,895 $ 2,997,180 $ 2,999,275 0.07% TOWN BUILDINGS $ 244,002 $ 291,598 $ 295,949 $ 160,702 $ 299,935 $ 314,400 4.82% TOTAL $ 23,146,888 $ 23,507,684 $ 24,715,928 $ 10,600,337 $ 25,929,907 $ 26,568,710 2.46910 q0 FY19 Town Manager Budget - Wages FY18 ACTUAL FY19 TOW N Wages are projected to increase by +3.7% as shown above. In Administrative Services this is entirely driven by two additional scheduled elections requiring election workers. Without those additional elections, wages in the department would increase only +2.6 %. In Public Services the increase is caused by increased activity in Economic Development, which has been a goal of the Town in order to expand the property tax base. Specifically, a vacant support staff position is turned into a junior planning position at an incremental cost, and extra hours ( +0.4 FTE) are added to the building inspections division. Without these two changes, wages in the department are up +2.8 %. In Public Safety, a new support staff position (1.0 FTE) has been added, and will be shared by both Police and Fire /EMS. Likewise a support staff position (0.5 FTE) is added to the DPW budget. Without both of these support staff additions, wages in both departments would be right around +3.0 %. The Library has rearranged staff coverage for the larger floorplan, slightly increasing staff hours and reducing their expenses. In general, the Town's objective in controlling wages is to target about a 3% annual growth rate. In FY19 that target is achieved except for the additional hours noted above. Note that all eight Town unions have collective bargaining agreements that expire in June 2018, and estimates are used in the FY19 budget for wage projections. Non -union staff has a 1.0% Cost of Living increase (COLA) budgeted, up slightly from the 0.75% COLA in FYI 8. Note the bottom line in the table above is the percentage of the Town department budgets spent on wages. A long -term figure should be close to 70 %, but position vacancies and reductions have driven that figure lower. Also, in some years, increased expenses such as snow & ice can indirectly drive that ratio lower. The FTE reduction in FY18 is quite clearly seen above, as is the fact that FY 19 one -time expenses are removed. The question of exact FTEs is actually a complex one. Payroll is inaccurate because of regional positions we share with other towns and the school department; significant variation in hours with elections staff and other seasonal personnel skew results; as do positions supported by grants or revolving funds. It is still unclear what our financial system will be able to automate, but we will continue to work on improving a more consistent approach to capture the hours of work it takes to produce services for the community. Of course, in truth several employees work well beyond the hours they are paid for, so that exact capture will remain elusive. Below is a table of recent FTE changes in Town departments (done by hand) since the Facilities department was moved over from the School budget: FY15 ACTUAL FY16 ACTUAL FY17 ACTUAL to 12/11/17 FY18 BUDGET MGR BUDGET CHANGE ADMIN. SERVICES $ 968,556 $ 1,043,880 $ 1,312,795 $ 503,800 $ 1,300,300 $ 1,362,725 4.8% PUBLIC SERVICES $ 952,262 $ 1,181,162 $ 1,190,786 $ 581,580 $ 1,284,709 $ 1,365,725 6.3% FINANCE $ 574,845 $ 595,406 $ 640,930 $ 268,441 $ 656,100 $ 671,250 2.3% PUBLIC SAFETY $ 8,831,949 $ 9,108,081 $ 9,664,754 $ 4,143,513 $ 9,591,725 $ 9,918,775 3.4% DPW OPERATIONS $ 2,278,103 $ 2,401,873 $ 2,315,842 $ 987,153 $ 2,517,175 $ 2,613,350 3.8% DPW TRASH /LT /SNOW $ 385,413 $ 145,337 $ 278,241 $ - $ 115,000 $ 125,000 8.7% PUBLIC LIBRARY $ 265,930 $ 398,519 $ 507,826 $ 219,339 $ 555,750 $ 577,000 3.8% CORE FACILITIES $ 178,808 $ 191,141 $ 217,507 $ 83,622 $ 219,850 $ 224,000 1.9% TOWN BUILDINGS $ 1,084,228 $ 1,136,375 $ 1,173,078 $ 480,679 $ 1,212,683 $ 1,248,550 3.0% TOTAL WAGES $ 15,520,094 $ 16,201,773 $ 17,301,758 $ 7,268,127 $ 17,453,292 $ 18,106,375 3.7% 671% 68.9% 70.0% 68.6 96 673% 68.1% Wages are projected to increase by +3.7% as shown above. In Administrative Services this is entirely driven by two additional scheduled elections requiring election workers. Without those additional elections, wages in the department would increase only +2.6 %. In Public Services the increase is caused by increased activity in Economic Development, which has been a goal of the Town in order to expand the property tax base. Specifically, a vacant support staff position is turned into a junior planning position at an incremental cost, and extra hours ( +0.4 FTE) are added to the building inspections division. Without these two changes, wages in the department are up +2.8 %. In Public Safety, a new support staff position (1.0 FTE) has been added, and will be shared by both Police and Fire /EMS. Likewise a support staff position (0.5 FTE) is added to the DPW budget. Without both of these support staff additions, wages in both departments would be right around +3.0 %. The Library has rearranged staff coverage for the larger floorplan, slightly increasing staff hours and reducing their expenses. In general, the Town's objective in controlling wages is to target about a 3% annual growth rate. In FY19 that target is achieved except for the additional hours noted above. Note that all eight Town unions have collective bargaining agreements that expire in June 2018, and estimates are used in the FY19 budget for wage projections. Non -union staff has a 1.0% Cost of Living increase (COLA) budgeted, up slightly from the 0.75% COLA in FYI 8. Note the bottom line in the table above is the percentage of the Town department budgets spent on wages. A long -term figure should be close to 70 %, but position vacancies and reductions have driven that figure lower. Also, in some years, increased expenses such as snow & ice can indirectly drive that ratio lower. The FTE reduction in FY18 is quite clearly seen above, as is the fact that FY 19 one -time expenses are removed. The question of exact FTEs is actually a complex one. Payroll is inaccurate because of regional positions we share with other towns and the school department; significant variation in hours with elections staff and other seasonal personnel skew results; as do positions supported by grants or revolving funds. It is still unclear what our financial system will be able to automate, but we will continue to work on improving a more consistent approach to capture the hours of work it takes to produce services for the community. Of course, in truth several employees work well beyond the hours they are paid for, so that exact capture will remain elusive. Below is a table of recent FTE changes in Town departments (done by hand) since the Facilities department was moved over from the School budget: FY16: although changes from FY15 are not shown there were increases because of the addition depth to Dispatchers and increased hours for division heads in Conservation, Health and Veteran's Services. FY17: Administrative Services - HR Generalist added mid -year and shared with the School department ( +0.5 FTE); Public Services - reduction in regional Health division hours (42 FTE); Public Safety - reduction in RCASA hours (45 FTE); DPW - reduction in Engineering staff ( -1.3 FTE). FY18: Administrative Services - Operations Specialist hours cut in half ( -0.5 FTE); Public Services - Community Services Director position eliminated (4.0 FTE), decreases in hours for Inspections and Recreation (4.0 FTE) and net additions to support staff hours ( +0.5 FTE); Public Safety Police officer, Firefighter/EMT and part-time RCASA positions eliminated ( -2.5 FTE); DPW reduction in seasonal help ( -0.8 FTE); Public Library elimination of Sunday hours ( -1.5 FTE estimated). Note the total does not exactly match 7.5 FTEs because some support staff hours were added back at a significant savings from the hourly cost of an Assistant department head position. FY19: Public Services - addition of building inspection hours ( +0.4 FTE); Public Safety - additional of support position shared by Police & Fire ( +1.0 FTE); DPW - addition of support position shared with enterprise funds ( +0.5 FTE). FY19 Town Manager Budget - Expenses FY16 FY17 FY18 FY19 CHANGE ADMIN. SERVICES 15.9 16.4 15.9 15.9 - PUBLIC SERVICES 23.2 23.0 21.5 21.9 (1.3) FINANCE 10.8 10.8 10.8 10.8 - PUBLIC SAFETY 107.3 106.8 104.3 105.3 (2.0) DPW OPERATIONS 42.3 41.0 40.2 40.7 (1.6) DPW TRASH /LT /SNOW - - - - - PUBLIC LIBRARY 22.5 22.5 21.0 21.0 (1.5) CORE FACILITIES 7.0 7.0 7.0 7.0 - TOWN BUILDINGS 4.0 4.0 4.0 4.0 - TOTAL 233.0 231.5 224.7 226.6 (6.4) FY16: although changes from FY15 are not shown there were increases because of the addition depth to Dispatchers and increased hours for division heads in Conservation, Health and Veteran's Services. FY17: Administrative Services - HR Generalist added mid -year and shared with the School department ( +0.5 FTE); Public Services - reduction in regional Health division hours (42 FTE); Public Safety - reduction in RCASA hours (45 FTE); DPW - reduction in Engineering staff ( -1.3 FTE). FY18: Administrative Services - Operations Specialist hours cut in half ( -0.5 FTE); Public Services - Community Services Director position eliminated (4.0 FTE), decreases in hours for Inspections and Recreation (4.0 FTE) and net additions to support staff hours ( +0.5 FTE); Public Safety Police officer, Firefighter/EMT and part-time RCASA positions eliminated ( -2.5 FTE); DPW reduction in seasonal help ( -0.8 FTE); Public Library elimination of Sunday hours ( -1.5 FTE estimated). Note the total does not exactly match 7.5 FTEs because some support staff hours were added back at a significant savings from the hourly cost of an Assistant department head position. FY19: Public Services - addition of building inspection hours ( +0.4 FTE); Public Safety - additional of support position shared by Police & Fire ( +1.0 FTE); DPW - addition of support position shared with enterprise funds ( +0.5 FTE). FY19 Town Manager Budget - Expenses aw FY18 ACTUAL FY19 TOW N FY15ACTUAL FY16 ACTUAL FY17 ACTUAL to 12/11/17 FY18BUDGET MGR BUDGET CHANGE ADMIN. SERVICES $ 1,464,502 $ 1,463,340 $ 1,272,352 $ 734,328 $ 1,478,600 $ 1,451,350 -1.8% PUBLIC SERVICES $ 384,423 $ 308,374 $ 264,873 $ 121,695 $ 376,250 $ 355,700 -5.5% FINANCE $ 108,181 $ 178,249 $ 126,725 $ 13,930 $ 148,950 $ 152,950 2.7% PUBLIC SAFETY $ 306,460 $ 336,807 $ 416,367 $ 222,343 $ 483,200 $ 487,700 0.9% DPW OPERATIONS $ 730,357 .$ 716,837 $ 747,959 $ 312,131 $ 845,400 $ 829,100 -1.9% DPWTRASH /LT /SNOW $ 2,496,394 $ 1,866,716 $ 2,187,212 $ 873,196 $ 2,286,500 $ 2,329,395 1.9% PUBLIC LIBRARY $ 309,729 $ 300,600 $ 310,075 $ 142,952 $ 336,200 $ 343,465 2.2% CORE FACILITIES $ 1,969,425 $ 2,034,530 $ 2,010,163 $ 834,556 $ 2,441,430 $ 2,422,275 -0.8% TOWN BUILDINGS $ 65,194 $ 100,457 $ 78,442 $ 77,080 $ 80,085 $ 90,400 12.9% TOTAL EXPENSES $ 7,834,665 $ 7,305,911 $ 7,414,170 $ 3,332,210 $ 8,476,615 $ 8,462,335 -0.2% aw Again the stated strategy in FYI was to spend funds on several one -time expenses, so the reduction in FYI expenses was planned. This strategy is most notable in the previous table in both the Administrative Services (technology) and CORE Facilities. The only notable increase is in the Town Building budget, because of an increase in outsourced cleaning contracts. FY19 Override Request Town and School departments placed about $4.8 million of requests before the Board of Selectmen for their consideration, and by a vote of 5 -0, the Board voted to place a single Override ballot question in the amount of $4.15 million in front of the Reading voters at the local election in April 2018. This amount is smaller than the $7.5 million request that was not approved by Reading voters in October 2016. One key budget difference is that the 2016 figure was built to bridge the Budget Gap with ten years of sustainability, whereas the smaller amount is said to last for three years, or longer with continued good financial management and some good fortune. The funding will be divided as follows, preserving the 36 0/o/64% funding ratio between the Town and Schools as requested by the School Committee: TOTAL TOWN DEPARTMENTS $ 1,203,500 SCHOOL DEPARTMENT $ 2,137,250 BENEFITS $ 601,750 CAPITAL $ 207,500 OVERRIDE TOTAL $ 4,150,000 Town Departments The Town Manager presented a prioritized list of 30 Town budget line items to the Board for just under $1.5 million, and the Board prioritized the list with a lot of similarities. After the Board voted an Override total, with the Town share as shown above, the Town Manager finalized the list as follows, where 21 of the 30 requests are able to be met: Administrative Services Public Services Finance Public Safety Public Works Public Library Facilities TOWN TOTAL Wages Expenses Total $ 66,000 $ 40,000 $ 106,000 $ 52,000 $ - $ 52,000 $ 50,000 $ 50,000 $ 806,000 $ 39,500 $ 8451500 $ 47,500 $ 47,500 $ 80,000 $ 22,500 $ 102,500 $ 1,101,500 $ 102,000 $ 1,203,500 As mentioned, built -in sustainability is not specifically included in this smaller $4.15 million Override request. Thus the Town requests above favored some items that could be eliminated in the future as needed to close the Budget Gap. Examples of this are the $40,000 in expense funding to Administrative Services, some of the clothing and equipment funding for Public Safety as start-up costs are higher than annual costs, and some additional hours and seasonal staffing. Details of the Override request for Town departments are shown on the next page. q�N�o W_ ages — about 12.25 FTEs plus additional hours for existing staff: Dept FTE Position Description AS 1.0 Software Coord Tech support Town & Schools PS +hours Bld Insp & H/E Svc increase hours - same staff FIN 1.0 Asst Town Acct backup Town, Schools, RIVILD PubSaf 9.0 5 Police; 4 Fire /EMT SRO & staffing depth PubWks 0.5 +hrs support staff clerical & seasonal PubLib 0.75 +hrs Sunday hrs & staff support staff & more hours The Software Coordinator and Assistant Town Accountant positions impact the entire organization, including the School department for both and the Light department for the latter. Support staff positions in DPW and the Library will assist existing staff to focus on their expertise, which is the best use of their time. The nine positions in Public Safety include 4 Police Officers plus an additional Police School Resource Officer, and 4 Firefighter/EMTs. The budget section for Public Safety will fully describe the staffing level concerns in this department. Expenses — HR training for all Town departments; technology equipment replacement; uniforms and equipment for new Police and Fire/EMT; and Library Materials funding. School Department On February 5, 2018 the Reading School Committee voted unanimously to support the Priority Override Plan for the Reading Public Schools, the details of which are shown below: Sixty -nine percent of the funding for the school department Priority Override Plan is allocated to classroom teachers and support. The 7.0 FTE Middle School Teachers will retain the middle school model and schedule, including Grade 6 English, and both Grades 7 and 8 Foreign Language. The 3.0 FTE Elementary School Teachers will retain class sizes at the elementary q�ll SCHOOL SCHOOL WAGE EXPENSE Retain 7 FTE Middle School Teachers $ 500,000 Restore 5 FTE HS Teachers $ 350,000 Retain 3 FTE Elementary School Teachers $ 241,000 Retain 1 Regular Ed tutor $ 20,000 Retain & attract staff $ 360,000 Curriculum updates $ 150,000 Teacher Training for Science, ELA, Math $ 75,000 Restore 1 Computer Technician $ 57,000 Classroom computer replacement $ 50,000 Add 1 FTE K -6 Math /Science Curr Coord $ 95,000 Add 1 FTE K -6 ELA /Social Studies Curr Coord $ 95,000 Add 0.5 FTE SPED Team Chair $ 49,250 Restructure 0.5 FTE RISE Dir /Asst Dir $ 70,000 Restore Athletics $ 25,000 SCHOOL TOTAL $ 1,837,250 $ 300,000 Sixty -nine percent of the funding for the school department Priority Override Plan is allocated to classroom teachers and support. The 7.0 FTE Middle School Teachers will retain the middle school model and schedule, including Grade 6 English, and both Grades 7 and 8 Foreign Language. The 3.0 FTE Elementary School Teachers will retain class sizes at the elementary q�ll level in Grades 3 -5 in the mid -20s. The 5.0 FTE High School Teachers will provide additional course sections at RMHS, increased Advanced Placement Classes across all disciplines, and will utilize the NEASC accreditation process to restructure current offerings in the future. In addition, the 1.0 FTE Regular. Education Tutor will retain the current elementary tutor hours for academically struggling students during the school day. Moreover, the plan will provide opportunities, through the collective bargaining process, to retain and attract staff by making salaries more comparable with other communities. The plan has also earmarked a consistent amount of funding for curriculum replacement and updates each year. Next year, the plan would be to complete the third year of the science curriculum implementation and in future years, curriculum areas that are in the process of getting updated curriculum frameworks including social studies, literacy, and computer science would be addressed. Ongoing training for teachers and other staff across all levels (PreK -12) to improve student learning are also included within the plan. This priority plan includes restoring a 1.0 FTE Computer Technician to provide increased technology support and an amount of funding for technology replacement of older computers which would move our district from the current 8 -year replacement cycle to a 5 -year replacement cycle. One of the key pieces of this priority plan is the additional leadership in special education and general education. Two K -6 Curriculum Coordinators, one for Math/Science and one for English Language Arts /Social Studies will provide support to improve consistency in teaching and learning among and across our five elementary schools. These two positions will facilitate ongoing improvement of the educational program, coordinate and maintain curriculum documents (i.e. curriculum maps and pacing charts) aligned to state standards, provide content expertise and feedback for staff, and help coordinate and provide ongoing training for teachers. The 0.5 FTE Special Education Team Chair and the 0.5 FTE RISE Preschool Director /Assistant Director for Special Education will help support and strengthen our in- district special education programs by providing greater oversight and support to our special education programs and teachers, concentrate a greater focus on special education program development and improvement, and provide additional support to building principals at the elementary level. The final piece of the priority plan is to restore the athletic game schedule and elementary chorus that was reduced in the balanced budget. FY19 — A Look Ahead The Town and Schools have, since the passage of Proposition 2%2, been required to do more with less. By reputation, Reading delivers both a high quality and volume of services given the funding that is available. We use an extensive planning process that looks ahead several years and we do our best to adapt to the rapidly changing present thoughtfully. The planning process combined with strong internal communication and teamwork that relies on common -sense allows us to deliver good value to the community. Over one year ago the Town and Schools faced a crossroads, and local voters choose the path of no additional funding. Annual budgeting is quite used to the need for conservative planning, but this year the Town was more forthcoming about staffing levels in Public Safety, that simply have not kept up with population growth or the complexity of the field. Area Chiefs tell mop me they do not have sufficient staffing levels, and we are staffed even lower. The request for nine additional positions (two cut last year, seven new ones) would bring us in line with peer staffing levels, but not account for our geographic proximity to high activity urban areas around us, or the location near two major interstate highways. If population grows as is projected, and crime and substance abuse activities generally continue to expand to the suburbs, public safety will be an ongoing dialogue with the community in the years ahead. The Capital Plan points out clearly some of the one -time funding needs of the community that are as yet not covered by available financial resources. This list includes $4.0 million of building security improvements; $8.9 million of Recreation and Athletic Field improvements; and as yet unspecified costs for Killam Elementary School, a Community Center and the DPW garage. The current Capital Plan does show about $10 million in funding available over the next ten years for these projects, but debt exclusion(s) must be an option for the larger projects, especially the Killam School. The relocation of the DPW garage could be a complex financial situation that involves a regional partner and significant future economic development, so it is difficult to accurately project the funding at this time. Reading should be proud at how the Town and Schools work together and spend efficiently, even if not perfectly. In the past few years we have worked especially closely in Facilities, Human Resources, Technology and Finance, and those areas of our organization are quite effective and efficient. Financial reserves continue to be at strong levels, although the recent High School litigation settlement has knocked them down a notch. Significant ongoing investment in infrastructure has improved the condition of buildings and equipment over the past decade, which has in turn lowered operating costs. Last year the community wide dialogue about services desired versus revenue available began in earnest, and the proverbial first round ended with a resounding mandate from the voters to cut services. In my role as Town Manager I typically encounter a vast majority of residents that want more services, yet I certainly understand and respect that message from the voters. When it comes to the matter of money and budgets, the community at large has many different views. A basic mathematical fact is that there will be a slow and steady decline in services without more revenue. Some residents seem satisfied with that decline in exchange for a lower tax bill. Some residents want a great deal more services and are willing to pay a lot more for them. Probably a majority of the community is somewhere in between those two positions. As always, we will all strive to meet the expectations of the community with whatever level of resources that are made available. On behalf of the entire Town government, thank you for the opportunity to help make the Town of Reading a very special place to work — and to live. Robert W. LeLacheur, Jr. CFA Town Manager a�13