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HomeMy WebLinkAbout2017-11-07 SB PacketoF R�gO d Town of Reading Meeting Posting with Agenda ;)NCO -90 Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -11 -07 Time: 7:00 PM Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business UL I Y r RE A I G, P x 2811 NOV 2 P 4 411 Location: Selectmen Meeting Room Agenda: Meeting Called By: Caitlin Saunders on behalf of Chairman John Arena Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment C. Town Manager's /Assistant Town Manager's Report 2) Open Session for topics not reasonably anticipated 48 hours in advance of the meeting 3) Proclamations /Certificates of Appreciation 4) Personnel & Appointments 5) Discussion /Action Items a. Post Mark Square Condos Update b. Hearing — Tax Classification C. Review Road Improvements d. Public Works Department Fees e. Public Works Department Policies 6) Approval of Minutes a. September 10th 7) Licenses, Permits and Approvals 8) Executive Session 9) Correspondence a. Email from Bob LeLacheur, re: Ambulance Fee Bill b. Email from Linda Jodice, re: New Depot Fee C. Email from Jim Rigney, re: New Depot Fee d. Email from Shawn Brandt, re: New Depot Fee 7:20 8:00 9:00 9:15 9:30 This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 1 111212017 Eaton Lakeview Housing project update Responsibility Start time Reading Little League - Birch Meadow batting cages LeLacheur 8:30 November 7 2017 Approve liquor licenses Tuesday 8:45 Office Hour Barry Berman LeLacheur 6:30 HEARING Post Mark Square Condos update Corona 7:20 HEARING Tax Classification Santaniello & Bd Assessors 8:00 Review Road Improvements Zager 9:00 Public Works Dept Fees Zager 9:15 Public Works dept Policies Zager 9:30 November 13, 2017 Subsequent Town Meeting I Monday` November 14, 2017 Workshop - location TBA Tuesday, Review BOS Survey Results 7:30 November 16, 2017 Subsequent Town Meeting 1I Thursday November 20, 2017 Subsequent Town Meeting III Monday November 27, 2017 Subsequent Town Meeting IV Monday FY 19 Budget Review LeLacheur December 20, 2017 Wednesday FY19 Budget Review LeLacheur Eaton Lakeview Housing project update LeLacheur 7:20 Reading Little League - Birch Meadow batting cages LeLacheur 8:30 Approve liquor licenses LeLacheur 8:45 Approve licenses LeLacheur 9:00 HEARING Approve BOS Policies Article 3 - Licenses LeLacheur Selectmen Goals - update LeLacheur Discuss BOS Policies: Article 1 General Operating Procedures LeLacheur FY 19 Budget Review LeLacheur December 20, 2017 Wednesday FY19 Budget Review LeLacheur January 8, 2018 School Comm Budget Meeting Monday January 9, 2018: Financial Forum III Tuesday Wednesday Office Hour John Arena Town Manager Budget to FINCOM 6:30 HEARING Approve BOS Policies: Article 1 General Operating Procedures LeLacheur 7:30 April 26, 2018 Wednesday Thursday February 8, 2017 ` FINCOM Budget Meeting (Town) ' Annual Town Meeting III Thursday January 11, 2018 School Comm Budget Meeting Thursday Tuesday January 16, 2018 School Comm Budget Meeting Tuesday January 18,'2018 ISchbol Comm Budget Meeting - Vote Budget Thursday January 24, 2018 Financial Forum III Wednesday February 1, 2018 Town Manager Budget to FINCOM Thursday Annual Town Meeting I February 7,2018 FINCOM Budget Meeting (Schools) April 26, 2018 Wednesday Thursday February 8, 2017 ` FINCOM Budget Meeting (Town) ' Annual Town Meeting III Thursday February 27, 20181 Tuesday Close Warrant for April Town Meeting LeLacheur February 13,20M ITuesday, Office Hour lJohn Halsey 6:30 February 14 2017 FINCOM Budget Meeting (Misc.) Weanesaay February 15, 2017 FINCOM Budget Meeting - Vote Budget Thursday Annual Town Meeting I Monday April 26, 2018 Annual Town Meeting II Thursday April 30, 2018 Annual Town Meeting III Monday' February 27, 20181 Tuesday Close Warrant for April Town Meeting LeLacheur March 7, 2018 FINCOM - Vote Annual TM Warrant Articles ` Wednesday March 13, 2018 ITuesday Office Hour Dan Ensminger 6:30 Office Hour Barry Berman 6:30 April 23, 2018 Annual Town Meeting I Monday April 26, 2018 Annual Town Meeting II Thursday April 30, 2018 Annual Town Meeting III Monday' Office Hour Andrew Friedmann 6:30 May 3, 2018 Annual Town Meeting IV Thursday May 7, 2018 Annual Town Meeting V Monday June 19, 2018 Tuesday' Future Agendas Discuss Cell Tower project Percival Discuss Oakland Road land public process LeLacheur Finance dept Policies Angstrom Board of Selectmen Policies: Article 2 Volunteers, Boards and Committees Halsey Percy Avenue: improvements on a private way LeLacheur Downtown Parking Segalla Recurring Items Close Warrant: Nov 117 TM by 9/26 Close Warrant: Apr'18 TM by 2/27 Review BOS /TM Goals Dec & June Semi -ann Appointments of Boards & Committees June Annual Hearing Approve Classification & Compensation June Annual Hearing Tax Classification October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly Economic Development Director Mar- July -Dec Tri -ann RCTV members Report Semi -ann CAB (RMLD). member Report Semi -ann MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees Annual LEGAL NOTICE `l1- TOWN OF READIN d f t y. n To the Inhabitants 9f, Ahe Town of Reading: Notice is hereby givjn'thlad a' public hearing will be field in accordance with the Massachusetts General Laws, Chapter 369 bf 't6d Acts of 1982 on the isbu" 6'of determining a resid'eritial factor in assessing th4' 06il centage of tax burden'f0 be' borne by each class of ptbp= erty for Fiscal Year °i2 i:W The hearing will be h�fdFeri Tuesday, November 7;%2017 at 8:00 p.m. in the Seleov men's Meeting Room., n1e Lowell Street, Reading,, VA. The-five classes of prtopedy involved are resideatial- open space, commercial, industrial and personab,prop- erty. A copy of the proposed document regarding;j-fiis topic is available in the -,Tqv,� Manager's office, 16�vp(l Street, Reading;s.MA, M -W -Thurs from 5:30 p.m., Tues from. 'Z :3Q a.m. 7:00 p.m. andip;,at- tached to the hearing'hotice on the website at readingma goy. All interested parties ..are r Fe invited to attend the hearing` . or may submit their':coiit, -, ments in writing or bV"ematl prior to 6:00 p.m. on Novo'' ber 7', 2017 to townmafiaaer @ci.reading ma. us, By of'd& of Robert W. LeLache)Ne,,;,ir°: Town Manager 171321 10/24,31/17 LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Notice is hereby given that a public hearing will be held in accordance with the Massachusetts General Laws, Chapter 369 of the Acts of 1982 on the issue of determining a residential .factor in assessing the, per- centage of tax burden to be borne by each class of prop- erty for Fiscal. Year 2018. The hearing will be held on Tuesday, November 7, 2017 at 8:00 'p.m. in the Select- men's Meeting Room, 16 Lowell Street, Reading, MA. The five classes of property involved are residential, - open space, commercial, industrial and personal' prop- erty. A copy. of the proposed document regarding this topic is available in the Town Manager's office, 16 Lowell Street, Reading, .MA, M -W -Thurs from 7:30 a.m. - 5:30 p.m.., Tues from 7:30 a.m. -7:00 p.m. and is at- tached to the hearing notice on the website at www. readingma.gov. All interested parties are invited to attend the hearing, or may submit their com- ments in writing or by email prior to 6:00 p.m. on Novem- ber 7, .2017. to townmanagerr @ci.reading.ma.us:, , By.order of Robert W. LeLacheur, Jr. Town Manager 171321 10/24,81/17 j,�_ b� c 0 c� U (6 U co 0 co C (6 N 0 0 0 0 CL L CD Q 0 0 N L Z N U) M 0 ca � m � � � C/) o CL cn � o 0 E U E o Q C: cn � � O 0 0 CT o 0 � U O U N (6 N (n LL (n O E O U a) W E O C: U a) 7 — O E CCU CCU y— ti— • O O cm cm C: C C' a: C6 C� CU � � x 0 (D w 0 0 O 0 CCU -�--+ co X U m _ O 0 - U CIO •- _ to -1-+ O CCU C: � (3) C O - '0 .� cn � O - O O E U) T� c 3: =3 y- E O O LL C: C - CU O O C: L N O d^ cn F- M O d' 07 O 1� Imo. CO O -- M O lr� ,r- 609- O 013� X ` I%-.. O O C'7 .0 O It 73 CCU C� =3 > O II O N O � O O C/) X > >> p". F. 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M O � � r � Efl kr) N O N 00 M O M r r K} to N O O C) O N O d M � p (Y) N r 69- N N OMO M O N H N �-+ ON M H N O O W M r� ~ O N � � O O W M � a O � N � • • J • H O a W Q W O x O ll;� 00 M LO O � O r kn r Ef} M d' M d' M O 00 � (f} M O O N M N M O 60- M N O N o0 60- M M � O llc� T- O M 00 T- r Ef} M M N N 00 N 00 M IlO N 00 N 1- vi N H M tn � d' d N H M O O W O N .-- M 1� N �✓ N O O W M �- 00 N � N 0 N H E--+ w F-I w C', M M `O O � 00 N O 00 O 00 t� 00 01 00 00 l� t� l� �0 d' M N M M M d' d" d' d' M M M 01 O O O 01 01 .-q .-i �-.. '-.( � r--q .---I .--i TQo 64 b4 b4 b4 64 boq b4 b4 oq 69 £oq _--i kn 00 `O O 01 00 N O 00 `o d' 00 00 00 00 00 l� t� l� �0 d' M N M M M M M M M M M M M M O O 01 01 .-q .-i �-.. '-.( � r--q .---I .--i 6A 64 64 64 64 b4 b�? b4 64 br4 64 64 _--i kn 00 `O M O 00 d' [� O d' t— M 00 M d' kn � `O O r t-- N o1 i- d- 01 � M kn r- 00 00 01 O O O O 01 01 00 l— 110 N d' �10 01 r--q N N r-+ � -4 -4 O 01 00 00 01 01 01 01 01 01 01 01 Cl) 00 00 00 N 01 00 � I�c kf) 1--q '-.-( N M M d' M r- ,-� V1 01 01 00 t-- IC kn _ kn N 'ZT to 01 01 01 ONO r- `O kn — N d: kn � O 01 01 01 01 0� 01 01 00 l-� `O kri 01 01 01 01 01 01 01 01 01 01 01 O N M d' O O O O O 0 O F-1 0 ►wi 0 h-I w 01 '1- M `0 O d' 00 t� 'n N O 00 l� Oo 01 O N M d' O tn Cr) M `0 M M M 4 4 4 4 � � � a; O O O ,-� � ,- 4 ,--1 .-, ,--+ ,-� ,--, ,-� N GoS �q Qq 64 64 b4 b� b4 o} b4 60q 00 �n d' 00 110 M O 1 aM M � d- t� 00 00 0� 0 0N 0 0� 0 0O 0 l� O 110 p N M M M M M M � M M O O O O 01 01 00 l- 1.10 N d' 11.0 01 r-+ 64 � b4 64 64 64q 6r4 Gq 00 01 00 00 �O 00 110 M O 00 1- l� O d- t� M •-+ M �T (n IC � O l� to N 01 d' a1 � M kn � 00 00 01 O O O O 01 01 00 l- 1.10 N d' 11.0 01 r-+ O O r-4 '-4 -4 4 01 00 01 00 00 01 01 01 01 01. 01 01 Cl) Cl) 00 00 00 �O 01 00 � 110 Ln r ..( � N M M Ln M kn C1 a1 00 • r- � kr) 110 N � kn 01 O 01 01 00 l� `p to rM-+ N d: tn `O O O O O O D; 01 00 r-� �O kn 01 01 a1 01 01 Cl) 01 a1 01 01 Cl) O O O O O O O O O O O O O --+ N M I- V1 FY 2018 VALUE FY 2018 TAX $13.83 CB AMOUNT NET TAX AMOUNT % SAVINGS $171,100 $2,366 $1,070 $1,296 45.22 $174,800 $2,417 $32 $2,385 1.32% $207,900 $2,875 $690 $2,185 24.00% $235,800 $3,261 $387 $2,874 11.87% $245,200 $3,391 $1,070 $2,321 31.55% $245,500 $3,395 $1,070 $2,325 31.51% $278,000 $3,845 $920 $2,925 23.93 $292,000 $4,038 $670 $3,368 16.59% $307,900 $4,258 $298 $3,960 7.00% $312,900 $4,327 $1,070 $3,257 24.73% $317,700 $4,394 $1,070 $3,324 24.35 $336,300 $4,651 $1,070 $3,581 23.01% $337,500 $4,668 $729 $3,939 15.62% $339,500 $4,695 $1,054 $3,641 22.45% $364,400 $5,040 $569 $4,471 11.29% $366,900 $5,074 $1,070 $4,004 21.09 $368,300 $5,094 $1,070 $4,024 21.01% $369,300 $5,107 $1,070 $4,037 20.95 $370,700 $5,127 $421 $4,706 8.21% $371,800 $5,142 $1,070 $4,072 20.81 $372,400 $5,150 $1,070 $4,080 20.78 $372,500 $5,152 $1,070 $4,082 20.77% $380,900 $5,268 $184 $5,084 3.49% $383,800 $5,308 $1,070 $4,238 20.16% $388,900 $5,378 $1,070 $4,308 19.89 $389,900 $5,392 $1,070 $4,322 19.84% $391,000 $5,408 $1,070 $4,338 19.79% $393,600 $5,443 $686 $4,757 12.60% $394,900 $5,461 $1,070 $4,391 19.59 $395,800 $5,474 $1,070 $4,404 19.55 $397,800 $5,502 $1,070 $4,432 19.45% $399,700 $5,528 $1,070 $4,458 19.36 $400,200 $5,535 $1,070 $4,465 19.33% $409,900 $5,669 $1,070 $4,599 18.87% $412,700 $5,708 $1,070 $4,638 18.75 $412,800 $5,709 $1,070 $4,639 18.74 $414,400 $5,731 $1,070 $4,661 18.67 $415,500 $5,746 $1,070 $4,676 18.62 $419,600 $5,803 $1,070 $4,733 18.44 $420,700 $5,818 $708 $5,110 12.17 $423,500 $5,857 $1,070 $4,787 18.27% $426,700 $5,901 $1,070 $4,831 18.13% $427,400 $5,911 $1,070 $4,841 18.10% $428,700 $5,929 $1,070 $4,859 18.05 $429,100 $5,934 $1,070 $4,864 18.03 $430,100 $5,948 $1,070 $4,878 17.99% $435,300 $6,020 $1,070 $4,950 17.77% $435,700 $6,026 $1,070 $4,956 17.76 $436,800 $6,041 $1,070 $4,971 17.71% $437,200 $6,046 $1,070 $4,976 17.70% $437,200 $6,046 $1,070 $4,976 17.70 w%lo $440,300 $6,089 $1,070 $5,019 17.57 $442,400 $6,118 $1,070 $5,048 17.49 $443,900 $6,139 $1,070 $5,069 17.43 $446,700 $6,178 $1,070 $5,108 17.32 $448,000 $6,196 $1,070 $5,126 17.27% $450,800 $6,235 $1,070 $5,165 17.16 $451,200 $6,240 $1,070 $5,170 17.15% $455,800 $6,304 $1,070 $5,234 16.97% $458,100 $6,336 $1,070 $5,266 16.89% $460,400 $6,367 $1,070 $5,297 16.80% $461,800 $6,387 $642 $5,745 10.05 $462,900 $6,402 $1,070 $5,332 16.71% $465,100 $6,432 $1,070 $5,362 16.63% $465,300 $6,435 $1,070 $5,365 16.63% $465,600 $6,439 $1,070 $5,369 16.62 $468,000 $6,472 $1,070 $5,402 16.53% $468,000 $6,472 $1,070 $5,402 16.53% $468,500 $6,479 $1,070 $5,409 16.51% $469,600 $6,495 $1,070 $5,425 16.48% $470,100 $6,501 $1,070 $5,431 16.46 $470,900 $6,513 $1,070 $5,443 16.43 $471,100 $6,515 $296 $6,219 4.54% $472,900 $6,540 $1,070 $5,470 16.36% $474,300 $6,560 $1,070 $5,490 16.31% $474,900 $6,568 $1,070 $5,498 16.29% $476,000 $6,583 $1,070 $5,513 16.25 $476,200 $6,586 $1,070 $5,516 16.25 $476,300 $6,587 $1,070 $5,517 16.24% $476,500 $6,590 $1,070 $5,520 16.24% $476,800 $6,594 $1,070 $5,524 16.23% $477,300 $6,601 $1,070 $5,531 16.21% $477,500 $6,604 $1,070 $5,534 16.20% $477,800 $6,608 $1,070 $5,538 16.19% $480,100 $6,640 $1,070 $5,570 16.11% $480,100 $6,640 $424 $6,216 6.39% $481,800 $6,663 $867 $5,796 13.01% $482,800 $6,677 $1,070 $5,607 16.02% $482,900 $6,679 $1,070 $5,609 16.02% $483,500 $6,687 $1,070 $5,617 16.00% $485,400 $6,713 $1,070 $5,643 15.94% $488,100 $6,750 $1,070 $5,680 15.85% $488,700 $6,759 $1,070 $5,689 15.83% $488,900 $6,761 $1,070 $5,691 15.82% $488,900 $6,761 $1,070 $5,691 15.82% $489,700 $6,773 $1,070 $5,703 15.80% $489,800 $ 6,774 $1,070 $5,704 15.80 $490,800 $6,788 $1,070 $5,718 15.76% $492,200 $6,807 $1,070 $5,737 15.72% $492,300 $6,809 $1,070 $5,739 15.72% $493,000 $6,818 $1,070 $5,748 15.69% $493,100 $6,820 $893 $5,927 13.09% $494,400 $6,838 $1,070 $5,768 15.65% • $495,000 $6,846 $1,070 $5,776 15.63% $497,000 $6,874 $1,070 $5,804 15.57% $498,200 $6,890 $1,070 $5,820 15.53% $498,800 $6,898 $1,070 $5,828 15.51% $498,900 $6,900 $1,070 $5,830 15.51 $499,700 $6,911 $67 $6,844 0.97% $500,900 $6,927 $1,070 $5,857 15.45 $501,000 $6,929 $1,070 $5,859 15.44% $501,500 $6,936 $1,070 $5,866 15.43% $502,100 $6,944 $1,070 $5,874 15.41% $503,500 $6,963 $1,070 $5,893 15.37% $504,100 $6,972 $1,070 $5,902 15.35% $505,900 $6,997 $1,070 $5,927 15.29% $506,500 $ 7,005 $810 $6,195 11.56 $508,700 $7,035 $1,070 $5,965 15.21% $510,400 $7,059 $1,070 $5,989 15.16% $510,600 $7,062 $1,070 $5,992 15.15% $510,800 $7,064 $142 $6,922 2.01% $511,600 $7,075 $1,070 $6,005 15.12% $512,100 $7,082 $1,070 $6,012 15.11% $517,300 $7,154 $1,070 $6,084 14.96 $517,400 $7,156 $1,070 $6,086 14.95% $517,400 $7,156 $1,070 $6,086 14.95 $518,500 $7,171 $1,070 $6,101 14.92% $523,100 $7,234 $932 $6,302 12.88% $523,500 $7,240 $1,070 $6,170 14.78% $523,900 $7,246 $1,070 $6,176 14.77 $527,500 $7,295 $698 $6,597 9.57% $529,600 $7,324 $1,070 $6,254 14.61% $529,900 $7,329 $1,070 $6,259 14.60% $530,800 $7,341 $1,070 $6,271 14.58 $531,400 $7,349 $1,070 $6,279 14.56% $532,000 $7,358 $1,070 $6,288 14.54% $532,200 $7,360 $1,070 $6,290 14.54 $534,600 $7,394 $1,070 $6,324 14.47 $535,900 $7,411 $1,070 $6,341 14.44 $536,400 $7,418 $262 $7,156 3.53% $537,800 $7,438 $1,070 $6,368 14.39% $538,600 $7,449 $1,070 $6,379 14.36% $539,900 $7,467 $1,070 $6,397 14.33 $543,100 $7,511 $1,070 $6,441 14.25% $544,900 $7,536 $495 $7,041 6.57% $546,400 $7,557 $1,070 $6,487 14.16% $546,500 $7,558 $1,070 $6,488 14.16% $554,000 $7,662 $1,070 $6,592 13.97% $555,000 $7,676 $1,070 $6,606 13.94% $555,500 $7,683 $1,070 $6,613 13.93% $556,600 $7,698 $1,070 $6,628 13.90% $560,600 $7,753 $1,070 $6,683 13.80% $561,000 $7,759 $1,070 $6,689 13.79% $562,900 $7,785 $1,070 $6,715 13.74% $563,700 $7,796 $1,070 $6,726 13.73% ��aa $567,500 $7,849 $1,070 $6,779 13.63% $570,700 $7,893 $1,070 $6,823 13.56% $573,300 $7,929 $1,070 $6,859 13.50 $574,600 $7,947 $754 $ 7,193 9.49 $577,600 $7,988 $1,070 $6,918 13.39% $578,800 $8,005 $1,070 $6,935 13.37 $580,500 $8,028 $531 $7,497 6.61% $580,800 $8,032 $1,070 $6,962 13.32% $582,100 $8,050 $1,070 $6,980 13.29% $582,700 $8,059 $1,070 $6,989 13.28% $591,600 $8,182 $1,070 $7,112 13.08% $592,800 $8,198 $ 205 $7,993 2.50 $599,200 $8,287 $1,070 $7,217 12.91 $607,300 $8,399 $1,070 $7,329 12.74% $608,600 $8,417 $950 $7,467 11.29% $613,900 $8,490 $1,070 $7,420 12.60% $625,800 $8,655 $1,070 $7,585 12.36% $626,700 $8,667 $1,070 $7,597 12.35% $630,000 $8,713 $1,070 $ 7,643 12.28% $634,800 $8,779 $1,070 $7,709 12.19% $643,500 $8,900 $1,070 $7,830 12.02% $650,800 $9,001 $1,070 $7,931 11.89% $655,400 $9,064 $1,070 $ 7,994 11.80 $665,000 $9,197 $1,070 $8,127 11.63% $684,100 $9,461 $1,070 $8,391 11.31% $719,000 $9,944 $1,070 $8,874 10.76 $740,000 $10,234 $1,070 $9,164 10.46 $833,000 $11,520 $1,070 $10,450 9.29 AVERAGE SAVINGS AT 100% 15.39% AVERAGE SAVINGS AT 125% 19.24% AVERAGE SAVINGS AT 150% 23.09% ��D\�, Memo To: Board of Selectman Robert W. LeLacheur, Jr., Town Manager CC: Jeffrey T. Zager, Director of Public Works From: Ryan Percival, P.E., Town Engineer Date: November 1, 2017 Re: Public Works Fees and Policies; Pavement Management Program On November 7, 2017 the Department of Public Works is scheduled to present an update on their Fees and Policies as well as the Pavement Management Program. Fees & Policies Since our last meeting we developed a comprehensive survey regarding a list of fees that we felt applied to the operation of the Department. The survey went out to a group of twenty -four comparable communities, of which, fifteen responded. The results varied. While some fees were in line with what Reading currently charges, others were not being charged at all. It is important to note that the Department focused on recovering costs as well as adding fees centered on new development and commercial properties. The intent was not to burden the residential rate payer. As seen on the attached survey and recommended fee schedule the decision matrix was simple. As a starting point, a baseline mean and median was established; this only calculated the flat fees and neglected the more complex fee structures. This method combined with some subjective analysis resulted in the recommended DPW fee schedule. In addition to fees, the Department has taken on the task of updating its current policies. Our approach on the policies is to break them down into three categories: delete obsolete items, update current policies, and add new policies. Upon initial review all references to the Recreation Division need to be deleted from the policies as they are no longer associated with the Department. We have found that through the years our rubbish and recycling program have changed, however our policies have not been updated to accurately reflect the current program. Finally, we will be looking to add new policies to help facilitate and meet the operational needs of the Department. Two examples of long standing practices that need to be incorporated into the policies are: driveway rules and regulation, and mail box replacement due to plow damage. Page 1 of 2 c, a, Pavement Management Program For at least the past 15 years, the Town of Reading has utilized a pavement management program through the Town's consultant, VHB. The Town uses this method, as a tool, to evaluate and prioritize which roads within the Town should be candidates for resurfacing each year. As part of the study, specifically the field work component, the pavement distresses for each road segment were compiled and given a Pavement Condition Index (PCI), ranging from 0 to 100, with 100 being a perfect rating. The latest 2016 Pavement Management Study determined that the Town's 93 miles of public roads had a PCI of 77. In the past 10 years, approximately 35 miles of roadway have been resurfaced within the Town totaling over $22 million. From that total, $12.2 million was from Mass DOT funding, $5.7 million from Chapter 90 (Ch. 90), with the remaining $4.3 million from local funding. VHB projected the Town's overall PCI through 2026 and determined the following funding scenarios: • PCI decreases to 70 — Ch. 90 allotment only, totaling $600,000 • PCI maintained at 77 — Ch.90 plus local monies, totaling $1,050,000 • PCI increases to 82 — Ch. 90 maintained plus an increase in local monies of $300,000, totaling $1,350,000 Attachments: • Suggested Fees for Reading. • Comparable Community Fee Survey • MWRA Septage Management • Policies related to Public Works • Pavement Management Study October 2016 • Page 2 °o °0 0 00 °0 00 00 °0 00 N N c U N o N o o N o C e p O ^ v c � G V m z z z r 0 LLa o w v o w awo - o °o W O h Q N 0 N O N Q N iA O i/T V i/f iA N Vl in in N Ll VIT Z N i/� Lf N V! Vf VT VT VY N 'N i/T V' O O o 0 0 O 0 0 0 0 0 0 0 0 0 0 O 0 0 O O 0 0 O O O o O O O O O O O O h o O 0 of 0 0 O N O O 0 .-I 0 0 M O 0 0 vl O u1 O N O O V w O OJ O N n N N ul .ti N ry C O 3 c o v LL c 0 v v c y ^ O o V w Z o m m Q _ o m a m .°c c O N N O m j N N O O .« m Z v 0 3 0 a o 2 o �c c A o °o o 00 --QO L C7 o v a c; pO 0 n n o O N N O N �-1 O O U) O 1� VT VT V Ll Vf 'N in LT LT VT F- Lf Z N iA iA Ll — 'N 1- Lf Vl LT VT 'N —1i/1 J 00 00 m O O 0 111 O 111 I� m s} N m N M N W O vl 0 0 m O N O o0 I� m m O M O m 0 0 0 w np 00 00 tp N h N N lf1 V m . h Vl N V 1� CI N KI O M h O i� Ln N m a I� M O W m M W N w a m O M N O N N N to N N c} O m W N m M w 1p M m I O h M w Q Vi N M N N 4? Vf Vf VT N N N N VT to Vi N N N N LT VT Vf Vf Vl Vf c O N O of O O O O O O o 0 0 0 N 0 0 0 0 O O O O O O 'O w O 01 M V1 M m m m vt N 1� N a O N O o( O 00 O O O O N O O o M O 'i N a N f� N N N V tD m N ill O o 0 0 00 N o 0 ul N tp ul N 0 O N 0 0 O tp N 0 Vl N N N V T +/' V T V T N N i A N 1 A V f V} N l A N V T N N L T O C c E `w 3 `0 0 V ow lo �y ei N O w u c j N � r Y � ' L w "p N E C: ; E E E E w no o o o w w 3 o v LLuw.uw.LL~ n'o`w LL ;.' w v w E w c °« o 0 o o .E V1 u u o c w v v v «« +• v iv v m v io m m w m u a c w LL w« v LL 121! —Mu p >' c 2 G C E- y n o a d c o. Y. j n0 VI N Vl « «« m N LL V K i° m 0 0 - � o C T V V n v J -`o w J v w J v E E 3 x 3 3 3 " '(o w w Y o COMPARABLE COMMUNITY SURVEYS COMPARABLE COMMUNITY SURVEY Rates /Fees READING Water Fees Do you own to the curb stop, property line, or meter? Own from Main to Meter, incld. Meter Rate for water service renewal $24.00 /ft Inspection fee (for new water service or water main installation inspection) $ - Tapping fee 1" $100.00 Entrance fee (new connection) Water Service Connecton Fee (Domestic) 1" $ - Water Service Connection Fee (Domestic) 11/2" $ - Water Service Connection Fee (Domestic) 2" $ - Water Service Connection Fee (Domestic) over 2" $ Final Water Meter Read $ 25.00 Frozen Meter Replacement Cost of meter Seasonal Water Turn on /off $ - Cross Connection Backflow Test (per device) Domestic Meter Test $ 15.00 Hydrant Fire Flow Test - Regular Time N/A Hydrant Fire Flow Test - Over Time 2 Men @ OT Rate - 4 hour min Fire Line Fee - Annual 4" $ - Fire Line Fee - Annual 6" $ Fire Line Fee - Annual 8" $ - Fire Line Fee - Annual 10" $ - Temporary Hydrant Meter Fee (during normal business hours Cost of usage Hydrant Meter Fee (overtime hours) 1 Man @ OT Rate (4 hour min) incld. Cost of usage Sewer Fees Septic Company Discharge rate $17.10 per 2000 gal Sewer Conection Fee $75.00, an additional Sewer Connection 1/1 Fee may apply Sewer Repair Fee $ 25.00 Sewer Disconnect Fee $ 75.00 Miscellaneous Drain layers Application /Renwal Fees $ 100.00 Street Openning Fee $ 50.00 Street Occupancy Fee $ 25.00 Jackies' Law Trench Permit $ 50.00 COMPARABLE COMMUNITY SURVEY Rates /Fees STONEHAM Water Fees Do you own to the curb stop, property line, or meter? Property Line Rate for water service renewal $ - Inspection fee (for new water service or water main installation inspection) $ _ Tapping fee 1" $ _ Water Service Connecton Fee (Domestic) 1" $ 500.00 Water Service Connection Fee (Domestic) 11/2" $ 500.00 Water Service Connection Fee (Domestic) 2" $ 500.00 Water Service Connection Fee (Domestic) over 2" $ 500.00 Final Water Meter Read $ _ Frozen Meter Replacement meter cost Seasonal Water Turn on /off $ 50.00 Cross Connection Backflow Test (per device) $ 55.00 Domestic Meter Test N/A Hydrant Fire Flow Test - Regular Time Not allowed Hydrant Fire Flow Test - Over Time 2 men @ OT rate - 4 hours Fire Line Fee - Annual 4" $ _ Fire Line Fee - Annual 6" $ - Fire Line Fee - Annual 8" $ _ Fire Line Fee - Annual 10" $ - Temporary Hydrant Meter Fee (during normal business hours $ - Hydrant Meter Fee (overtime hours) $ - Sewer Fees Septic Company Discharge rate N/A Sewer Conection Fee $ 100.00 Sewer Repair Fee $ - Sewer Disconnect Fee $ - Miscellaneous Drain layers Application /Renwal Fees $ 100.00 Street Openning Fee Min. $50 Street Occupancy Fee Min. $50 Jackies' Law Trench Permit $ 25.00 COMPARABLE COMMUNITY SURVEY Rates /Fees BELMONT (See attached) Water Fees Do you own to the curb stop, property line, or meter? Rate for water service renewal Inspection fee (for new water service or water main installation inspection) Tapping fee 1" Water Service Connecton Fee (Domestic) 1" Water Service Connection Fee (Domestic) 11/2" Water Service Connection Fee (Domestic) 2" Water Service Connection Fee (Domestic) over 2" Final Water Meter Read Frozen Meter Replacement Seasonal Water Turn on /off Cross Connection Backflow Test (per device) Domestic Meter Test Hydrant Fire Flow Test - Regular Time Hydrant Fire Flow Test - Over Time Fire Line Fee - Annual 4" Fire Line Fee - Annual 6" Fire Line Fee - Annual 8" Fire Line Fee - Annual 10" Temporary Hydrant Meter Fee (during normal business hours) Hydrant Meter Fee (overtime hours) Sewer Fees Septic Company Discharge rate Sewer Conection Fee Sewer Repair Fee Sewer Disconnect Fee Miscellaneous Drain layers Application /Renwal Fees Street Openning Fee Street Occupancy Fee Jackies' Law Trench Permit 0 00 0 00 0 Ln i LF) IH � Ln 1-1 Ln In- v). 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Y O m v v v v v 3 v v 3 01 v 3 0 0 o v-- o oc - o °3 tko E LL ° 3 yo . _o m E 0 Y ,� y �t io co c-i v > m 0 U \ 3 u u a) C o U v U v U v U 0 N u c U m y N W N � is m m ro O L u v 4J a) Vl > O + QJ v a W Vl ,u 0 C C C C f0 m N a) F' H 7 7 7 y N a) U- O m v( a) LL t -C y a) y0 a) 0 0 0 O y N H C F 3 3 C C C C i LW O C a1 U C _V LL> u m Q O N O. N _ U U U U a) Ot: O ++ ate+ O LL O LL Q Q Q Q T i O a1 i= a) 10 Q Q bo C L= N Ou Q Q d 3 m 3 C O O N 4- >?> a) Y a) O C 2 LL LL LL ti 11 11 �' m E C d N y N a) u 3 m �• LL O O +-� m bA V1 to Ln N m m C O U y N y C y C a) C a) C () C d) C 1 Y C Li U U w 0 @ O O J C G L Y > �O al U a) m C Q. +o+ ice) +�+ +�+ C N 0 0 N m (L J J J J O Q L aJ y a1 a1 a) C (5 v N m 0 f0 o cyo m m ?? m m m o m O o v v v v E v 3 x 3 3 IU 3 m v v LL !n U 0 1 S LL LL U- LL �— S Ln Ln V) N Ln O N N COMPARABLE COMMUNITY SURVEY Rates /Fees WINCHESTER Water Fees Do you own to the curb stop, property line, or meter? Curb Stop Rate for water service renewal $ - Inspection fee (for new water service or water main installation inspection) $ - Tapping fee 1" N/A Water Service Connecton Fee (Domestic) 1" $ 1,200.00 Water Service Connection Fee (Domestic) 11/2" $ 2,250.00 Water Service Connection Fee (Domestic) 2" $ 4,000.00 Water Service Connection Fee (Domestic) over 2" 3 inch = $9,000 Final Water Meter Read No Fee for issuance -only w/s charges Frozen Meter Replacement $103.50 - average cost of meter Seasonal Water Turn on /off $100.00 ($50 water -on $50 water -off) Cross Connection Backflow Test (per device) $ 50.00 Domestic Meter Test $ 50.00 Hydrant Fire Flow Test - Regular Time Done at 10:00pm on Over Time Hydrant Fire Flow Test - Over Time $ 260.00 Fire Line Fee - Annual 4" $21.00 per Quarter = $84.00 Fire Line Fee - Annual 6" $60.00 per Quarter - $240.00 Fire Line Fee - Annual 8" $128.00 per Quarter = $512.00 Fire Line Fee - Annual 10" N/A Temporary Hydrant Meter Fee (during normal business hours N/A Hydrant Meter Fee (overtime hours) N/A Sewer Fees Septic Company Discharge rate N/A Sewer Conection Fee $ 1,250.00 Sewer Repair Fee N/A Sewer Disconnect Fee N/A Miscellaneous Drain layers Application /Renwal Fees N/A Street Openning Fee $ 106.00 Street Occupancy Fee $500.00 Security Deposit - Refundable Jackies' Law Trench Permit No Charge Ln Ln o o V) ° N Il L!1 L/1 i, ° w O u v C C O U a1 O Y O E a= O "O '6 a7 a1 C 'O ai Q7 Q 3 bOA O c c •- u O w O c - v> O U U Q C d M 4 O U O Ln O O O a) O. c O. LL Z a) a) += 3 t .O ) a H O Y v Y m O Q C bA c O a) bA C U O Y Q 0 oo v $ v v O 00 E CC T C N O M O U .�� o °� a; - - m li 3 E �EEEE 0 o ° o 3 ° E E N n n n v a u ii aYi v OM O O O O O O an N O O '^ O �^ u u u u L L L '� Q v` L N c o tio a) ai a) obo bD 3 °c 3 °c a�°J o C m u °�-' T � o 0 0 nz U n) U ° m V 3 a O 3 0 0 0 0 0 0 0 0 0 a \ eH cl iq 0 �q o N\ a a \ o N O O Q \ o N\ Q O F Z c +, Z vt- <n vt v* v>• Z Z <n c c Z v>• Z c N 7 O L N a1 C C W E N N a Y > @ E f6 `y ri N O a) U > c C u E E Z Oa > O O 0 O 0 CL a) E O v o a) LL a1 N p° VY f6 a) CL CL cu Y LL LL LL LL ~ to Li c C {/1 O O a) v O O O > O O E a E a lD 0 LL a u u u u O v Y - o ''' ° a� LJJ N u> c c c c c °G m m N F 3 O O O Y vui a) )i p c'm al 1 L +�+ t v o 0 0 o a; v F c~ 3 3 c c c c i ° c u e `-) L` >' c GO Q �' 4o Q u u u u a) O 4d a, Y o LL 0 LL 0 a Q a o > > o v a) eo ° °q L) v w u u u u a) v v v v r w O= v a v� p � Q c Q~ H c v c v a) a, v v v a u 3 Q ar 3 3 c O O v V- Y a) C U LL LL LL LL LLL LL a) E o c o O. v N _� a) CL U d C LL O 7 O Y �'' �a bA N c%1 N N to C O U •y, v1 Y C Y C v C v C v C Cu C �. O ,., C LL U U aC m o o t N C a) O a) C a) al v aJ C a) O VI v J J J J Q ` W V aJ a1 a1 C a) a) o w° a o o +�m o c o a o o v v v E 0 3 Q 3 3 3 ns v U m� s C 3: 3: 73: 1 L. 0 U 0 = = Il COMPARABLE COMMUNITY SURVEY Rates /Fees LEXINGTON Water Fees Do you own to the curb stop, property line, or meter? We own Main to curb or property line Rate for water service renewal $100 Permit fee plus $.30 per foot /after 50ft. Inspection fee (for new water service or water main installation inspection) through Permit fee $100.00 Tapping fee 1" Permit Fee Water Service Connecton Fee (Domestic) 1" Permit Fee Water Service Connection Fee (Domestic) 11/2" Permit Fee Water Service Connection Fee (Domestic) 2" Permit Fee Water Service Connection Fee (Domestic) over 2" Permit Fee Final Water Meter Read $25.00 as of Oct 1, 2017 Frozen Meter Replacement First one free, there after cost of meter Seasonal Water Turn on /off no charge Cross Connection Backflow Test (per device) $45.00 per test as of Oct. 1, 2017 Domestic Meter Test cost of test to owner Hydrant Fire Flow Test - Regular Time all tests off hours Hydrant Fire Flow Test - Over Time $325 for 4 hour two operators Fire Line Fee - Annual 4" None to my knowledge Fire Line Fee - Annual 6" None to my knowledge Fire Line Fee - Annual 8" None to my knowledge Fire Line Fee - Annual 10" None to my knowledge Temporary Hydrant Meter Fee (during normal business hours $2500 deposit, plus cost of water deposit returned Hydrant Meter Fee (overtime hours) the above plus $325 for 4 hrs. Sewer Fees Septic Company Discharge rate Permit fee of $100 Sewer Conection Fee Permit fee of $100 Sewer Repair Fee Permit fee of $100 Sewer Disconnect Fee Permit fee of $100 Miscellaneous Drain layers Application /Renwal Fees $30.00 /year Street Openning Fee $60.00 plus $30 per linera foot Street Occupancy Fee Driveway in public area $60.00 or $50.00 Jackies' Law Trench Permit $50.00 0 0 0 0 O O 0 0 0 0 O V1 0 0 0 0 O O O O O O W N C O O d' V' O V1 cP to V1 00 VT t/} 01 V1 .-1 O O Ln w n 00 1-1 Ln N t� N N I-1 Ln .-i Ln VT i). N Vt• m V1• Ln Vi 00 V1• V1 V) V? a v C 3 Y U o N � o T v Y C C cz N L � � V U � Y v 3 v 3 � � L m CL LU C fY0 LL v 0 O on Z cu N f6 3 v ID C m L Y N Y v 7 > L W C c c c C u p v E w c c v v v v rn g v E E E a CL c m i-� v t t, t'' a L aL+ Ln n fl n 3 > o +' i x m n O Z V m C_ O p p a N E C Qi a 0 M M M Vt 00 Y v v v VT (U.) 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N Z Z Z Z L a 3 U OOOO N a °o E aaaa U �°— 0 Z 0 u o Z v �— � Z ti .n. z z �� z z o z +N �N*' ,N .� to i 0 L N �y, N O) C C W Y E •m E N N N O Y i > to 3 V N c u u v > i c O N N N N t)Ii v E E E v cu E E N v Z CL o > v p 0 0 0 0 0 0 fl- N E 0 7 up. CL N 0 Y N f6 p La) f6 v v v ~ v 3 a 3 v v LL LL LL h u- E N 0 O N@ v 3 LL c o 0 o aci o > 0 o °J t, a a) - E IG11� O Y Y Y -O C c- - == aJ OW \ U U 0 N N N N C H a) N <6 cO f6 ca U a) N 3 0 N �y yw1 a✓ c c c c ra m {— �— O p O O Y N ai LL O O a) v LL L J L a) a) O O O O N ♦— C~ 3 3 C C C C i w C a) U C LL >` �.W,1 p N _ ��,, a, 0 v,� LL LL a a a a O > o_ ` .o a �_ v Q Y aJ C '-i a) a) a) a) Y U al a) �p p- ++ O) C O a •C C N CL N Q a 3 c. v C N a) al a) Z y a E c fO a N_ a1 O v 3 a) p 3 O o w N N U) a) c U LL ii LL LL LL LL a) O O a) v a U co J Q. LL, +' bA N N N N cO O ;Fr Y Y a) a) a) a) m Y LL U U K D >, to O O C y, OJ O O O `� U C O N N C fi C fi C J C J C J C J p LL C @ ` U in U G Q D o m° aJ al 0 w 0 a) 0 aJ 0 0 aJ 0@ o o a a v v E o a7 3 0 OJ 3 aJ 3 N 3 C a a/ a aJ v u C s O S S U- S CC I— LL LL to U LL LL LL I— H to N N N D n N COMPARABLE COMMUNITY SURVEY Rates /Fees MANSFIELD Water Fees Do you own to the curb stop, property line, or meter? CURB STOP Rate for water service renewal $100 WATER OFF /ON Inspection fee (for new water service or water main installation inspection) $50 Tapping fee 1" INSPECTION FEE ONLY Water Service Connecton Fee (Domestic) 1" $6,270 Water Service Connection Fee (Domestic) 11/2" $25,790 Water Service Connection Fee (Domestic) 2" $3.90 /GAL Water Service Connection Fee (Domestic) over 2" $3.90 /GAL Final Water Meter Read $50 Frozen Meter Replacement $115 METER ONLY Seasonal Water Turn on /off $50 /OFF & $50 /ON Cross Connection Backflow Test (per device) $60 Domestic Meter Test $65 3RD PARTY TESTING Hydrant Fire Flow Test - Regular Time $75 /HYDRANT Hydrant Fire Flow Test - Over Time Fire Line Fee - Annual 4" $230.41 Fire Line Fee - Annual 6" $653.10 Fire Line Fee - Annual 8" $1,382.09 Fire Line Fee - Annual 10" $2,478.62 Temporary Hydrant Meter Fee (during normal business hours $50 /DAY OR $150 /WK + WATER Hydrant Meter Fee (overtime hours) Sewer Fees Septic Company Discharge rate $87.24/1000 GAL Sewer Conection Fee $600 /13EDROOM ($2400 MIN) Sewer Repair Fee $100 INSPECTION FEE Sewer Disconnect Fee $100 INSPECTION FEE Miscellaneous Drain layers Application /Renwal Fees $250 /CALENDAR YR Street Openning Fee Street Occupancy Fee N/A Jackies' Law Trench Permit $25 /UTILITY COMPARABLE COMMUNITY SURVEY Rates /Fees CANTON Water Fees Do you own to the curb stop, property line, or meter? curb stop Rate for water service renewal Inspection fee (for new water service or water main installation inspection) $ 75.00 Tapping fee 1" $ 1,000.00 Water Service Connecton Fee (Domestic) 1" $ 1,000.00 Water Service Connection Fee (Domestic) 11/2" $ 1,000.00 Water Service Connection Fee (Domestic) 2" $ 1,000.00 Water Service Connection Fee (Domestic) over 2" $ 1,000.00 Final Water Meter Read $ 30.00 Frozen Meter Replacement $ 215.00 Seasonal Water Turn on /off $24 / $100 OT Cross Connection Backflow Test (per device) No Charge Domestic Meter Test $ 35.00 Hydrant Fire Flow Test - Regular Time $ 100.00 Hydrant Fire Flow Test - Over Time $ 100.00 Fire Line Fee - Annual 4" NA Fire Line Fee - Annual 6" NA Fire Line Fee - Annual 8" NA Fire Line Fee - Annual 10" NA Temporary Hydrant Meter Fee (during normal business hours $ 100.00 Hydrant Meter Fee (overtime hours) $ 100.00 Sewer Fees Septic Company Discharge rate NA Sewer Conection Fee $ 2,000.00 Sewer Repair Fee Time and Material Sewer Disconnect Fee NA Miscellaneous Drain layers Application /Renwal Fees $ 50.00 Street Openning Fee $300/$600 Street Occupancy Fee NA Jackies' Law Trench Permit $ 50.00 O 0) Ln � M O Ln O Ln O Ln O m O Ln N t^n, tm LT Ch t 00 01 l0 In Ch l0 a) VN? 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O -0 c _ o u u _o .2 _o ++ v c ° r Yj N d' - lD BO o 'i c v \ E u a) u C ° W W V W V W aJ u c �0 Y vYl aJ f0 f0 f6 f0 G O u N a1 w V/ ++ v 0- i = m H ~ ~ LL J G: �.r w -C w V o v C 0 C 0 C 0 C 0 CL 7 F— = 3 3 c c C c C c C c = N 0 U- v Y d u LL > u OD Y y a _ V U v U ,lv, v m _0 v o o Q Q Q¢ 0 LL L a c 0 w u v 16 Q oo ° = c d Q C9 ° C M a1 aJ u a1 u w u al u °j m +'' v ++ 0) LL LL v w v a, ], x C o. � i = _ O. Q C c Q a ar 3 v i .L v _ v v v v v n E= o o u N ` c C 3 a1 LL ° 3 c= O Y Y _ 6 C O u y LL Y LL Y LL al LL a1 LL a) U- a1 i 2 a1 c Q N a1 a1 O U u M J 5a UO V) N V1 V) o Y LL U U w 0 G d O aJ m Q aJ aJ a) N a1 0 h a1 i i J J J J i d u m aJ a) C O O O m o@ ° m m m o o m o o T v a v v E 0 3 x 3 3 3 F v 3 0' _ = I— � ' � LL LL V) V 0 = = LL LL LL LL I— = ur N VI V1 VI N N COMPARABLE COMMUNITY SURVEY Rates /Fees TEWKSBURY Water Fees Do you own to the curb stop, property line, or meter? To curbstop (including curbstop) Rate for water service renewal $85 residential; $125 commercial Inspection fee (for new water service or water main installation inspection) $50 per hour Or $2.50 per LF, whichever is greater Tapping fee 1" N/A - we do not perform taps. Water Service Connecton Fee (Domestic) 1" $ 900.00 Water Service Connection Fee (Domestic) 11/2" $ 1,500.00 Water Service Connection Fee (Domestic) 2" $ 2,000.00 Water Service Connection Fee (Domestic) over 2" $ 2,500.00 Final Water Meter Read $ 50.00 Frozen Meter Replacement $ 400.00 Seasonal Water Turn on /off $ 50.00 Cross Connection Backflow Test (per device) $35 residential; $100 commercial Domestic Meter Test $ 150.00 Hydrant Fire Flow Test - Regular Time $ 50.00 Hydrant Fire Flow Test - Over Time N/A - only schedule during business hours Fire Line Fee - Annual 4" N/A - minimum 6" required Fire Line Fee - Annual 6" $ 150.00 Fire Line Fee - Annual 8" $ 250.00 Fire Line Fee - Annual 10" $ 450.00 Temporary Hydrant Meter Fee (during normal business hours $50 per day or metered use, whichever is greater. Hydrant Meter Fee (overtime hours) $50 per day or metered use, whichever is greater. Sewer Fees Septic Company Discharge rate N/A - no WW treatment works Sewer Conection Fee $ 3,000.00 Sewer Repair Fee N/A - customer to hire licensed drainlayer Sewer Disconnect Fee N/A - customer to hire licensed drainlayer Miscellaneous . Drain layers Application /Renwal Fees $100 per employee Street Openning Fee $110 application fee +$50 inspection fee Street Occupancy Fee N/A - we do not have this fee Jackies' Law Trench Permit $ 50.00 COMPARABLE COMMUNITY SURVEY Rates /Fees DANVERS Water Fees Do you own to the curb stop, property line, or meter? Resident /Busniess owns from meter to main (Town owns meter) Rate for water service renewal n/a Inspection fee (for new water service or water main installation inspection) $180.00 Tapping fee 1" $100.00 Water Service Connecton Fee (Domestic) 1" $50.00 Water Service Connection Fee (Domestic) 11/2" $50.00 Water Service Connection Fee (Domestic) 2" $50.00 Water Service Connection Fee (Domestic) over 2" $50.00 Final Water Meter Read N/A Frozen Meter Replacement $112.50 - $190.00 Seasonal Water Turn on /off $90.00 Cross Connection Backflow Test (per device) $90 -1ST, $60 -EACH ADDITIONAL Domestic Meter Test $45.00 Hydrant Fire Flow Test - Regular Time $200.00 Hydrant Fire Flow Test - Over Time $200.00 Fire Line Fee - Annual 4" N/A Fire Line Fee - Annual 6" N/A Fire Line Fee - Annual 8" N/A Fire Line Fee - Annual 10" N/A Temporary Hydrant Meter Fee (during normal business hours $300.00 Hydrant Meter Fee (overtime hours) $300.00 Sewer Fees Septic Company Discharge rate N/A Sewer Conection Fee $50.00 Sewer Repair Fee N/A Sewer Disconnect Fee N/A Miscellaneous Drain layers Application /Renwal Fees N/A Street Openning Fee $100.00 Street Occupancy Fee N/A Jackies' Law Trench Permit $50.00 COMPARABLE COMMUNITY SURVEY Rates /Fees CONCORD Water Fees Do you own to the curb stop, property line, or meter? To property line, and meter Rate for water service renewal varies based on time and mat. Inspection fee (for new water service or water main installation inspection) $150.00 for service, $2.50 per lineal foot for mains Tapping fee 1" $3,500 for tap Water Service Connecton Fee (Domestic) 1" $1,380 (assumes 50 gpm) Water Service Connection Fee (Domestic) 11/2" $10,800 (assumes 100 gpm) Water Service Connection Fee (Domestic) 2" $ 28,980 (assumes 230 gpm) Water Service Connection Fee (Domestic) over 2" varies based on actual gpm Final Water Meter Read zero Frozen Meter Replacement varies based on time and mat. Seasonal Water Turn on /off $50.00 on and $50.00 off Cross Connection Backflow Test (per device) zero Domestic Meter Test actual cost Hydrant Fire Flow Test - Regular Time not done Hydrant Fire Flow Test - Over Time $150 plus deposit $200 plus $400 labor cost Fire Line Fee - Annual 4" zero Fire Line Fee - Annual 6" zero Fire Line Fee - Annual 8" zero Fire Line Fee - Annual 10" zero Temporary Hydrant Meter Fee (during normal business hours $200.00 plus deposit $1,000 Hydrant Meter Fee (overtime hours) not done Sewer Fees Septic Company Discharge rate $0.086 per gallon Sewer Conection Fee $3,500 for tap Sewer Repair Fee varies based on time and mat. Sewer Disconnect Fee $3,500.00 Miscellaneous Drain layers Application /Renwal Fees $100.00 for three years Street Openning Fee Street Occupancy Fee Jackies' Law Trench Permit O 0 0 Cl 0 O O O O co O O 0 0 0 0 O O O O 00 O N V) O O O O O O m m O 4 O C N Ln 0 Ln M 0 O 00 O 0O l0 0 M 0 rl M kD O .-1' N QJ E O E L O W U O. 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Trubiano, DCOO for P, P &P FROM: Carolyn M. Fiore SUBJECT: MWRA's Septage Management Program DATE: May 8, 2013 This Memorandum summarizes the MWRA's Septage management program. These operations are governed by MWRA's Sewer Use Regulations at 360 CMR §10.000. Under these regulations, only discharges of septage originating within the Authority's Metropolitan Sewerage Service Area are allowed to be discharged within that Area, septage receiving sites are operated and maintained by the municipalities that have them, and septage haulers are permitted by MWRA and separately authorized by each municipality in which they operate. Additional detail on the program follows. Currently, eleven (11) septage receiving sites are operated and maintained by the municipality in which they are located, and regulated by MWRA through the Municipal Permit issued annually'. The requirements governing septage receiving sites are included as Attachment C to the Municipal Permits for those communities with active septage receiving sites, and include requirements for site management, record - keeping and security. The standard language in the Municipal Permit is included as Attachment 1. Septage haulers are permitted by MWRA with individual septage permits of 5 -year duration, that identify the trucks by plate number and VIN, as well as MWRA sticker. The stickers are affixed to the trucks and are active for 2 calendar years identified on each sticker. TRAC changes the color of the stickers each year so they are readily identifiable as a "current" authorization. When haulers remove the stickers, the word "void" appears so they cannot be switched among trucks. The haulers pay an annual permit charge to the MWRA, and receive updated stickers every two years. The following table includes a list of municipalities that maintain septage receiving sites, a description of the location of the site and how it is operated, whether or not the site has additional language included in the permit pertaining to its operations, and the total volume of septage reported to MWRA by the municipality for each of the last seven calendar years. 1 MWRA regulations do not require municipalities to operate septage receiving sites, and over time, several sites have been closed by the municipalities. Septage Discharge Sites You may discharge septage at the following designated septage discharge sites in the MWRA Metropolitan Sewerage Service Area only if you also have the appropriate municipal permit (if one is required by the municipality): Municipality Belmont Lexington Needham Reading Stoneham Stoughton Wakefield Walpole Wellesley Weymouth Wilmington Note: Location of designated Septage Discharge Site Highway Department Yard at 37 C Street Bow Street near the Arlington Town Line Great Plain Avenue at the Dedham Town Line DPW Yard at 75 New Crossing Road Lindenwood Cemetery off Montvale Avenue 501 West Street 90 Maple Street 130 Robbins Road Brookside Road 120 Winter Street 777 Main Street (Rt. 38) You may only discharge in the MWRA Metropolitan Sewerage Service Area at the designated septage discharge sites listed above AND you must possess any permit for the discharge that is required by the municipality where the discharge occurs. 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O Y 0 :3 OYfJ .v p O E p O ' 3 C 3 — 3 a) ri r♦ � 0 3 2 � k 2 � k _ q. p q ■ . ■ 2 f . m . � ■ � U 2 m 2 C o / > m a 2§ p = m 1 E > o g ■ o e E t a _ E § u > = c k o f . k k ¥ m o 7A x M 2 m f£ 2ƒ ®� k g 0 t/ E §/ m R § G £ -0 0 t 6 k = ® = & q £ M o C ® k = ° k? 2 2 E W/@ k ■ ƒ c C-� Q > -0 ƒ° I M 0 m k § 2 � g E a C ° .0 o q � = t 2 2 2 § f k$ t 4 M_ CL C4- kn k&ƒ k 2 >-/ Cr J k g S a± I / k % § _ ° _ § di 0 to p © ■ . . f m 0 . cn g . v � � the site and can give a check to the monitor or they will bill him. Discharge is allowed from MWRA service district residences. Needham A site monitor accompanies the hauler to the site to unlock the gate and monitor the discharge. Hours of operation are 7a- 3:30p. The hauler is invoiced and paid in full before discharging. Discharge is only allowed from Needham residences. Randolph Discharge is by appointment only and the hauler is accompanied by a monitor. The haulers are billed monthly. Discharge is allowed from MWRA service district residences. Reading A monitor is present at the site during posted hours, 7a -3p. The haulers are billed monthly. Discharge is only allowed from Reading residences. Stoneham This site hasn't been used for a number of years. A monitor will accompany the hauler to the site between the hours of 7a and 2:30p. The fee is due at the time of discharge. Discharge is only allowed from Stoneham residences. Stoughton A site monitor is at the site during posted hours; Monday, Friday and Saturday from 9a- noon. Discharge tickets are purchased ahead of time (One ticket is $75 and goof for 1,000 gal). Discharge is only allowed from Stoughton residences. Wakefield A site monitor accompanies the hauler to the discharge site, a locked, fenced location on Maple Street by appointment during business hours (7a -3p). The haulers are billed based on the amount discharged. Walpole A site monitor accompanies the hauler to the site and is present during discharge. Discharge is by appointment during their operating hours; 8:30a- 2:OOp. The Town bills the homeowner directly for the gallons discharged. Discharge is only allowed from Walpole and BWSC residences. Wellesley A site monitor accompanies the hauler to the discharge site. Discharge hours are 7a -3p by appointment and must be paid for in advance. Discharge is only allowed from Wellesley residences. Weymouth The hauler has to get the key from the sewer office and bring it back when they are done (no site monitor). Discharge hours are 7a -3:30p and the haulers are invoiced monthly. Wilmington A site monitor is at the discharge site during the posted hours, 9a -3p. Manifests are purchased at the Superintendent's office prior to discharge (1,500 gallons /manifest). Discharge is only allowed from Wilmington residences. For 2010, the totals in gallons are as follows: Belmont 147,100 Canton 2,517,100 Lexington 5,000 Needham 7,000 Randolph 237,700 Reading 106,600 Stoneham 0 Stoughton 97,000 Wakefield 11,550 Walpole 10,500 Wellesley 1,000 Weymouth 14,000 Wilmington 1,495,750 I'm not sure if you need it, but the septage fees are as follows: Town Fee Belmont $49.82 for 500 gallons with a pro-rated minimum charge of 9.96 per 100 gallons Canton $0.05 per gallon Lexington $0.05 per gallon; minimum fee of $125 Needham 1 $85.00 per 1,000 gal Randolph $150.00 per load Reading $17.10 per load Stoneham $75 per load Stoughton $75 per 1,000 gal Walpole $0.05 per gallon Wellesley $130 per load Weymouth $.065 per gallon; full load minimum Wilmington $140 per one load, but not more than 1,500 gal $15.00 per recreational vehicle discharge Septage Practices by town: Belmont No site monitor; only one hauler uses the site located in the Highway Yard at 37C Street. Discharge hours are 7a- 3:30p. The Town bills the hauler monthly based on his manifests. Discharge is allowed from MWRA service district residences. Canton No site monitor, but they do have a camera system that provides footage with a 23 -day loop. The site is fenced and the gate is locked. Each hauler has a key. The manifests are left in a mailbox next to the camera system and are collected every couple of days by the Town. The haulers are billed monthly. Discharge is allowed from MWRA service district residences and the site is accessible on a 24 hour basis. Lexington A site monitor accompanies -the hauler to the site, a locked fenced location on Bow Street, to monitor the discharge between 7a and 3:30p. Currently, only one hauler uses ARTICLE 4 - POLICIES RELATED TO PUBLIC WORKS Section 4.1- Delegating the Hearing and Approval Process for Municipal Consent to Construct or Alter Utility Lines Chapter 166, Section 22 of the Massachusetts General Laws requires that the Board of Selectmen provide for a public hearing on petitions to construct or alter utility lines in the Town of Reading. The Board of Selectmen hereby delegate to the Director of Public Works the responsibility for holding public hearings as required by Chapter 166, Section 22, and for granting or denying any such petitions for line location or alteration. Adopted 11 -3 -86, Revised 12- 31 -94, Revised 1 -4 -05 Section 4.2 - Acceptance of Private Ways and Establishment of Betterments Therefore The Town has developed this policy for the acceptance of Private Ways as Public Ways. This is done for several reasons. Two of the more important reasons are: 1. Roads built by Developers may be accepted before they begin to deteriorate, and 2. Full Town services may be legally granted on roads that have been previously private ways. After a public hearing, the Board of Selectmen will decide whether or not to recommend acceptance to the Town. If the decision is to recommend acceptance, the Board of Selectmen will support a Warrant Article before the next Annual Town Meeting requesting an appropriation of funds for the construction. Costs of construction are borne 100% by the abutting property owners on a pro rata per front foot basis. Under the provisions of the Betterment Act, the assessment may be apportioned over a period not exceeding twenty years, with annual payments of not less than five dollars, with interest at a rate determined by the Board of Selectmen annually on the unpaid balance. These apportioned payments appear annually on the real estate tax bill. Corner lots are subject to a corner lot exemption which is computed by a formula adopted by the Board of Selectmen and which is detailed in Section 5.2.2 below. Street construction is generally completed the same calendar year that the street acceptance is voted at the Annual Town Meeting. 4.2.1- Process The Board of Selectmen will consider, based on petitions of residents owning property on a private way, based on staff recommendations or based on the Board's own initiative, the acceptance of private ways under the Betterment Act. The process will be: 1. Consideration at a public meeting of the Board of Selectmen, and decision as to whether to go forward with the process. 2. Upon a determination to go forward with consideration, the Board will refer the matter to the Director of Public Works with direction to hold a public hearing in accordance with the Betterment Act within 3 months. 3. The Director of Public Works will hold a public hearing in which all abutters present will be given a copy of the estimated costs of construction of the street and any other 4 -1 Board of Selectmen Policies improvements considered, and the estimated costs of construction of the projects. In addition, a copy of this material will be sent to all abutters not present at the hearing. A breakdown will be supplied at the same time of the individual lot frontages, and the costs of the improvements to each property owner based on front footage. Final assessments are based on actual costs but cannot in any event exceed the estimated assessment. The final assessments may be less than the estimate. 4. At the public hearing, which may be continued by the Director to a date certain, an opinion questionnaire will be distributed to all abutters with return request within 10 days of the end of the hearing. The questionnaire will also be mailed to all abutters not present. Based on the testimony at the hearing(s), the Director of Public Works will provide input and make a recommendation to the Board of Selectmen regarding the acceptance and improvement of the private way. The input will include minutes of the hearings, a copy of materials presented at the hearings, and a recommendation as to whether and in what manner acceptance and improvement take place. This input and recommendation will be made within 30 days of the completion of the last date of the hearing. 5. Upon receipt of the recommendation from the Director, the Town Manager will set a date for the review and action by the Board of Selectmen on the Director's report. All abutters will be notified at least 2 weeks before the date of this review and the recommendation. The notice will include a summary of the Director's recommendation. 6. The Board of Selectmen will decide at a public meeting whether they recommend acceptance to the Town. 4.2.2 - Method ofAssessing The usual method of assessing street betterments will be as follows: 1. For each particular street, the total cost of construction shall be divided by the calculated abutting frontage to derive a unit cost per linear foot. The calculated cost per linear foot of frontage shall be arrived at by dividing the total cost of construction by the calculated abutting frontage. The calculated abutting frontage shall be arrived at by deducting from the total abutting frontage the abated frontage as described herein. 2. All lots, except corner lots, shall be assessed at the rate of the derived unit cost described in Section 1. (A corner lot, to qualify for exemptions, must be a lot having one side located on a accepted street.) (Public Way) 3. When street construction improvements are made at different times, corner lots shall be assessed at the rate of the total derived unit cost per linear foot of abutting frontage on the first side constructed, and at a rate of one - quarter the derived unit cost per linear foot for each foot of abutting frontage on the second side constructed or as otherwise determined by the Board. 4. When all street construction improvements are made simultaneously, corner lots shall be assessed at the rate of the total derived unit cost per linear foot of abutting frontage on the longest side or sides constructed, and at a rate of one quarter the derived unit cost per linear foot for each foot of abutting frontage on the shortest side constructed or as otherwise determined by the Board. 4 -2 Board of Selectmen Policies 5. A corner lot shall be defined as a lot having two or more sides on one or more streets, having an interior angle of 45 degrees or more between two of the sides, or at the tangents thereof, and a total abutting street frontage on two or more sides of 160 feet or more, and the frontage to be assessed shall be derived by adding one -half the length of arc or curve at the intersection of the two streets to either side of the frontage assessed, or as otherwise defined by the Board. 6.. A corner lot, in order to be assessed as above, shall not be divisible into two or more lots under the applicable Town Zoning Regulation unless, in the judgment of the Board, the land is unsuitable for division into two more lots. When a corner lot is devisable into two or more lots, the Board shall apportion the abatement at its discretion. Adopted 1- 12 -87, Revised 12- 13 -94, Revised 1 -4 -05 Section 4.3 - House or Building Moving No house or building shall be moved within the Town of Reading without prior approval of the Director of Public Works. It is the intent of the Board of Selectmen that: ♦ All costs associated with such a move be borne by the benefiting party; ♦ The Town be held harmless from any event arising out of such a move through the posting of appropriate performance bonds and /or insurance certificates; ♦ Adequate public notice regarding all of the aspects of the move be given to all effected parties along the route of the move. Adopted 9- 28 -87, Revised 12 -13 -94 Section 4.4 - Street Lighting The Board of Selectmen, acting through the Town Manager or his designee, shall determine the placement, frequency and size of all public street and public parking lot lighting. The Town Manager or his designee shall review the street lighting scheme with the Reading Municipal Light Department and the Police Department, and advise the Selectmen annually on the quantity and illumination level required. The RMLD will advise the Selectmen on the estimated lighting budget required to provide such lighting. 4.4.1 -Placement; General Lights shall be placed at curves, intersections and heavily treed areas and at locations of severe topographical changes. Lights will also be considered at locations of high incidence's of accidents, and at locations of high pedestrian activity. Lights will be considered at public parking lots, recreation areas, etc. on the basis of identified public safety needs. The frequency of lighting fixtures on straight runs of street length shall be at every third pole and shall be on alternate sides of the road where possible. The type of street, considering width, traffic, zoning and background may affect frequency and size. In all cases, the Reading Municipal Light Department shall make the final decision within plus or minus 25 feet on the specified physical location subject to field installation conditions. 4.4.2 - Petition(s) Requests for new or added lights in an already lighted area shall be- made to the Town Manager or his designee for action. The Town Manager or his designee shall consult with the 4 -3 Board of Selectmen Policies Police Department and shall have thirty (30) working days to respond to the petitioner. A petitioner not satisfied with the Town Manager's decision may appeal to the full Board of Selectmen. 4.4.3 - Subdivision Lighting The Engineering Division of the Department of Public Works shall review the lighting scheme in review of subdivision plans in accordance with this policy. The Director of Public Works will then advise the Developer and Community Planning and Development Commission of lighting standard locations. The Town of Reading will not be responsible for subdivision lighting costs until at least 50% of the proposed lots within 300 feet of a planned street light are built and are occupied. Adopted 6- 25 -91, Revised 12- 13 -94, Section 4.5 - Installation, Construction and Reconstruction of Curbs and Sidewalks This policy has been developed in order to provide guidance to future Boards of Selectmen in their role as Highway Commissioners, and to provide direction to the Community Planning and Development Commission and the Department of Public Works. Any variance from this policy will require the specific action of the Board of Selectmen. As the Town has grown, there has developed a disparate pattern of curbing and sidewalks throughout the Town. While recognizing and wanting to preserve the character of different areas of the Town, it is also in the Town's interest to develop and adhere to certain standards of the type of improvements installed either through private initiative or through public action. 4.5.1- Curbing Curbing that is installed in all areas of Town shall conform to the following: ♦ At all intersections, vertical granite curbing will be installed, meeting all requirements as specified in the Subdivision Control Policy of the Town and as specified in applicable State and /or Federal law at the time; ♦ Along rural roads in locations where vertical granite curbing is unnecessary or where it is inconsistent with the character of the roadway, bituminous "cape cod berm" type of curbing will be permitted; ♦ Where a new development takes place along a rural road, vertical granite curbing will be used within the new development streets and along the existing rural road for the entirety of its frontage; ♦ In all other locations, and including "infill" locations along existing streets, vertical granite curbing shall be used; ♦ The CPDC may, as part of an application for Scenic Road approval and with the recommendation of the Board of Selectmen, approve an alternative form of curbing. 4.5.2 - Sidewalks It is the intent of the Board of Selectmen that, over time, all areas of Reading will have sidewalks on at least one side of every street, and that on busier streets, sidewalks shall be provided on both sides of the street as follows: ♦ In areas that have intermittent sidewalks, sidewalks shall be installed of a type (either cement concrete or bituminous) that is predominant in the area; 4 -4 Board of Selectmen Policies ♦ In the area generally bounded by Lowell, Salem, John, Washington, Willow, Summer and Prescott Streets, sidewalks shall be constructed of cement concrete; ♦ In other areas of the community where there is no predominant type of sidewalk, bituminous sidewalk will be permitted; ♦ Where sidewalks are repaired or replaced, they will be repaired or replaced with the same type as previously existed, unless the previously existing sidewalk is not of the type that predominates in the area; ♦ As new areas of the community develop and the issue arises as to the need for sidewalks within a development, the Board of Selectmen urges the Community Planning and Development Commission to evaluate the need for sidewalks on both sides of the proposed street(s). In instances where the CPDC feels that the roadway is not a major one, that the road is not subject to further extension, and that the public interest is served by having sidewalks on only one side of the street, the Board of Selectmen urges the CPDC to require the developer to extend an amount of sidewalk equal to that being waived, in a location to be determined by the Town Manager. 4.5.3 - Tree lawns In most areas of the community, there is a tree lawn consisting of a strip of planted material that exists between the curb or curb line and the sidewalk area. The tree lawn is to be preserved as such, and is not to be used as. a parking area or widened sidewalk unless specifically approved by the Board of Selectmen. Adopted 3- 30 -93; Revised 12- 13 -94, August 26, 2008 Section 4.6 —Solid Waste Recycling, Collection and Disposal Rules and Regulations The Town of Reading manages a comprehensive program for recycling, rubbish collection, and disposal of residential solid waste consistent with State and Federal law and regulations. The recycling, collection and disposal pursuant to these regulations is only from single- family detached residences, two and three - family attached residences, and condominium complexes in the Town. No recycling, rubbish collection, or disposal will be made from stores, businesses, rooming or boarding houses, apartment houses of more than 3 residences, manufacturing plants, professional buildings or other commercial enterprises. The Town's solid waste and recycling program includes: • recyclable materials • household rubbish • yard waste • scrap metals • paper shredding • bulk waste • appliances • hazardous waste • electronics 4 -5 Board of Selectmen Policies 4.6.1— Definitions Appliances include refrigerators, stoves, washers, air conditioners, dryers, freezers, dishwashers, trash compactors, or other similar appliances_ Bulk waste items are defined as any item that is not considered as household rubbish, is not hazardous waster, and is not recyclable. Bulk waste items are of such size or weight (over 80 pounds) that one person cannot readily handle it and /or that falls into the following categories which may be picked up as indicated below. 1. Auto parts such as generators, starters, air cleaners, auto seats, wheel rims, small pieces of body metal, etc. 2. Furniture such as couches, chairs, mattresses, box springs, swing sets (dismantled with concrete footings removed), bicycles and other similar items. Construction debris is defined as asphalt, brick, concrete, metal, earth, stones, tree trunks, wood over 3 feet in length and greater that 60 lb in weight, and like materials as may from time to time be defined by the Director of Public Works. Electronics are defined as televisions (including LCD Televisions, and plasma televisions), computer monitors (CRT's), microwave ovens, and other like items as may from time to time be defined by the Director of Public Works. Hazardous waste is defined as gasoline, motor oil, explosives, compressed gases, explosive chemicals, corrosive chemicals, fluorescent bulbs, compact fluorescent lights (CFL's), tires, automotive and household batteries, and other hazardous materials as defined by the DEP and EPA and other materials that the Director of Public Works may from time to time deem hazardous. Household rubbish is defined as household refuse, cold ashes, ceramics, light bulbs, plate glass, wood in bundles less than 3 feet in length and weighing not more than 60 lb., and garbage, except as defined elsewhere in these regulations Recyclable materials are defined as: 1. All glass containers, unbroken and excluding ceramics, light bulbs, and plate glass. All glass containers must be rinsed. 2. Aluminum cans, rinsed. 3. Steel or tin cans, rinsed. 4. Newspapers, magazines, paperboard, catalogs, telephone books and 3rd class ( "junk ") mail, bagged in a Kraft paper bag or tied in bundles 5. Plastics, plastic food containers, rinsed, and marked with Code 1 thru Code 7 6. Corrugated cardboard, flattened or tied — no larger than 4' X 4' 7. Paperboard (cereal boxes etc.) - remove plastic liners 8. Other materials as defined from time to time by the Director of Public Works. Yard Waste is defined as leaves, grass clippings, branches, brush, Christmas trees wreaths and similar holiday decorations, and other yard waste as defined by the Director of public Works. 4.6.2— Collection Schedule Recyclable, household rubbish and bulk waste Items that are eligible for curbside collection will be collected in accordance with the chart attached, and in accordance with a schedule to be published and posted electronically. 1. Items will be collected when set at the edge of the traveled way in approved containers by 6:30 A.M. on regular collection days. Collection personnel are prohibited from entering onto or trespassing on any private property during their collection. If recyclable items, household rubbish, and bulk waste items are not placed on the edge of the traveled 4 -6 Board of Selectmen Policies way by 6:30 A.M. on regular collection days, and the collector has already driven by the residence, the recyclable items, household rubbish, and bulk waste items will not be picked up that week and the resident will be responsible for removing the recyclable items, household rubbish, and bulk waste items from the edge of the roadway no later than the end of that day. 2. If there is no recycling at curbside weekly, then rubbish will not be collected that week. 3. No collection will be made on days that the following legal holidays are celebrated: New Year's Day, Martin Luther King Day, President's Day, Patriots Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Collections will be one day late during the balance of the week in which the holiday falls. If a holiday falls on a weekday, the fifth day of collection will be Saturday. (As an example, if a holiday falls on Monday, Monday's collection will be made on Tuesday, Tuesday's on Wednesday, etc.) 4.6.3 — Approved Rubbish Containers Household rubbish must be placed in an approved container. Approved containers are: • "wet strength" 2 -ply 50 -pound Kraft paper sacks of 30 gallon capacity; • 1.5 -mil thickness plastic bags of 30- gallon capacity; or • 30 gallon or 45- gallon capacity non -metal barrels with handles. Residents using barrels are cautioned that subzero temperatures and icing will result in the barrel having to be banged on the steel hopper of the truck, which may damage the barrels. Other types of barrels or other unapproved containers will be treated as a bulk item and disposed of as such. The Town discourages the use of cardboard barrels or cardboard boxes since once they become wet they lose much of their strength. The Town of Reading -and the contractor will not be responsible for any damage to the cardboard barrels. If any rubbish or recycling container falls apart during collection, any rubbish left will not be picked up by the contractor, and the resident will be responsible for cleaning up all the rubbish. Not more than (4) 30 gallon rubbish bags or barrels, not more than (3) 45 gallon rubbish bags or barrels will be picked up each week. Any container that because of size, shape, weight (over 80 pounds), or condition of the container cannot be handled by one person will not be collected and will be left curbside. It will be the owner's responsibility to remove the container from the edge of the roadway no later than the end of the day of the regular pickup when containers are left curbside for the above reasons. 4.6.4 —Approved Recycling Containers At no cost to the homeowner, the Town will supply each household subject to these regulations with 2 plastic bins for recyclable materials. Additional bins may be available upon request to the DPW. Additionally the Town will supply upon request a sticker or stickers to be placed on 45 gallon or smaller capacity non -metal barrels with handles. These containers may then be used for either paper recycling, or commingled non paper recyclables. 4.6.5 - Appliances Homeowners may arrange directly with the Town's recycling and rubbish contractor for curbside collection of used appliances. Contact information for the contractor will be supplied to residents by the Town. Collection will be on a weekly schedule, with deadlines for notice of 4 -7 Board of Selectmen Policies collection determined by the contractor and approved by the Director of Public Works. The cost will be $20 per appliance. 4.6.6 - Bulk Waste Collection At no cost to the homeowner, one item of bulk waste may be placed for collection weekly at curbside on the same day and in the same location as scheduled recycling and rubbish collection, in accordance the following regulations: 1. Auto parts such as generators, starters, air cleaners, auto seats, wheel rims, small pieces of body metal, etc. These items will be picked up in accordance with Section 4.6.5 of these regulations except that if in the opinion of the Department of Public Works the quantity of these parts at any one household is unusually great, they will not be collected. 2. Furniture such as couches, chairs, mattresses, box springs, swing sets (dismantled with concrete footings removed), bicycles and other similar items are bulk items. 3. Auto parts such as engine blocks or large pieces of body metal, will not be collected. 4. For appliances including refrigerators, stoves, air conditioners, washers, trash compactors, dryers and freezers, see section 4.6.5 of these regulations. 5. Construction and Demolition material such as asphalt, brick, concrete, metal, earth, stones, and tree trunks, will not be collected. Wood longer than three (3) feet in length and heavier than 60 pounds will not be collected. Wood under 3 feet in length must be bundled and tied in bundles less than 601b in order to be collected as part of regular weekly household recycling and rubbish collection. 6. Tires and batteries will not be collected, and may be taken to the twice yearly household hazardous waste collection. 7. Scrap metals will be separately collected curbside once per year on a schedule determined by the Town. 4.6.7 — Electronics Homeowners may arrange directly with the Town's recycling and rubbish contractor for curbside collection of used electronics. Contact information for the contractor will be supplied to residents by the Town. Collection will be on a weekly schedule, with deadlines for notice of collection determined by the contractor and approved by the DPW Director. The cost will be $10 per electronic item. 4.6.7 — Hazardous Materials All hazardous materials as herein defined shall not be collected with the Town's rubbish collection. The Department of Public Works operates free drop -off recycling at its facility on New Crossing Road, during hours to be published and posted electronically for: • used motor oil • fluorescent bulbs • compact fluorescent light (CFL) bulbs. In cooperation with the Town of Wakefield, the Town also provides two days per year for household hazardous waste drop -off, at which all other household hazardous waste items as defined will be collected. The schedule of these Household Hazardous Waste Collection days will be published and posted electronically. 4 -8 Board of Selectmen Policies 4.6.8 — Recyclin� Every household for which rubbish collection is provided is required to place in designated bin(s) or containers all recyclable materials. Recycling is collected on an every week schedule, on the same day of the week as the rubbish collection. The recycling bin(s) must be placed at curbside along with other rubbish on the designated collection day and will be collected by the contractor. If there is no recycling at curbside weekly, then rubbish will not be collected that week. If material placed in the bin is not recyclable, it will be left in the bin. Annual Community Access (C.A.) sticker is required for use of the Compost Center, and is available 24/7 at the Reading Police Station, 15 Union Street. Homeowners are required to separate paper for recycling into a separate bin or container from all other materials being recycled. Paper for recycling includes newspapers, magazines, paperboard, catalogs, telephone books and 3rd class ( "junk ") mail, bagged in a Kraft paper bag or tied in bundles. Additionally paper includes paperboard (cereal boxes etc. - remove plastic liners). Corrugated cardboard is also considered paper for recycling purposes and may be included in paper recycling bins or containers or may be flattened or tied — no larger than 4' by 4'. 4.6.9 - Yard Waste Leaves and other yard waste (i.e. grass clippings, branches, brush) will not be picked up curbside, except that the Town will provide seasonal curbside pick -up of yard waste 5 times a year on a schedule to be determined by the Director of Public Works. The Town will operate a compost center available to Town residents only, from April I through December I at times and on a schedule to be published and posted electronically. Leaves and other yard waste may be taken to the compost center in any container; the container must be removed unless it is a biodegradable Kraft paper bag. Tree trimmings may be a maximum of 8 feet in length and 8 inches in diameter. The Town may establish a system of charging for the use of the Compost Center. The Compost Center is available only for use by residents, and commercial vehicles (other than those under contract to or owned by the Town) and commercial landscapers are not eligible to utilized the Compost Center. The Town makes available to residents at a subsidized rate, home composting bins constructed of recycled materials. Residents may contact the DPW by phone or through the web site for information about availability and cost. 4.6. 10 — Enforcement These rules and regulations are enforceable by the Director of Public Works. Enforcement may consist of refusal to collect rubbish, bulk waste, or other materials that are not disposed of in accordance with these rules and regulations. These rules and regulations are also enforceable in accordance with Section 5 of the General Bylaws providing for a fine of up to $300 for each offense. Adopted: 615190, Revised 12- 13 -94, Revised 51199, Revised 1 -4 -05, revised 1- 22 -08; Revised 03 -25 -08 Revised 1015110 4 -9 Board of Selectmen Policies Town of Reading - Guidelines for Recycling and Rubbish Disposal Curbside Compost Recycle at DPW Household Item Curbside Curbside Rubbish Center or other Hazardous (see regulations for Recycling Recycling — Collection — C.A. sticker program Waste 2X detailed definitions ) no cost with "sticker" no cost re aired per Year Newspaper/Inserts X Magazines/catalogs X Phone Books /junk X mail Confidential Annual paper documents shredding program — no cost Office Paper X Paperboard X Cardboard X Brown Paper Bas X Glass bottles, jars X Aluminum, steel, tin X cans and lids Plastics # 1 -7 X Plate glass, Pyrex, X dishes, ceramics Aluminum foil X Scrap metal Annual curbside collection — no cost Appliances — $20 — arrange Refrigerators, stoves, directly with washers, dryers, contractor dishwashers Electronics — TV's $10 — arrange Computer CPU, directly with microwaves contractor Leaves, grass, brush 8' X in length Christmas trees X or X Latex Paint - dry paint X out first Motor Oil X Fluorescent light X bulbs; CFL's Cans /bottles containing paint or X Haz waste Household hazardous X waste 4 -10 Board of Selectmen Policies Annual Community Access (C.A.) sticker is required for use of the Compost Center, and is available 24n at the Reading Police Station, 15 Union Street Section 4.7 - Sanitary Sewer Connection Permit Program The Sewer Use Regulations of the Town of Reading requires that all persons desiring extensions and connections to, or an increase in the use of an existing connection to the sanitary sewer system be subject to the requirements of the Sewer Connection Permit Program as stated herein. 4.7.1- Purpose and Authority These regulations establish the program whereby sewer system extensions, connections and increased usage are regulated and permitted by the Director of Public Works pursuant to the Sewer Use Regulations of the Town. These regulations are adopted to ensure proper operation of the sewer system within the Town. 4.7.2 - Definitions As used in these regulations, the following words have the following meaning: 1. "Activity" shall mean modification to the sewer system including construction of extensions and connections to the existing Town sewerage system and increased discharge to existing connections. 2. "Director" shall mean the Director of Public Works of the Town of Reading, or his authorized deputy, agent, or representative. 3. "Person" shall mean any individual, firm, company, association, society, corporation, or group. 4. 'Public Sewer" shall mean a sewer in which all owners of abutting properties have equal rights, and is controlled by public authority, or sewer laid in any land or way, public or private, open or proposed to be opened for public travel. 5. "Sanitary Sewer" shall mean a sewer designed to convey sewage and to which storm, surface and groundwater are not intentionally admitted or permitted. 6. "Sewage" shall mean a combination of the water - carried wastes from residences, business building, institutions, and industrial establishments, together with such ground, surface and storm waters as may be unintentionally present. 7. "Sewer" shall mean a pipe or conduit for carrying sewage. 8. "Shall" is mandatory; "May" is permissive. 9. "Sewer connection" shall mean the sewer pipe and appurtenant works necessary to connect a building or estate to a sewer system. 10. "Sewer extension" shall mean the addition to a sewer system of a sewer pipe, together with appurtenant works, which when connected to the sewer system becomes the property of, and is operated and maintained by the town. 4 -11 Board of Selectmen Policies 11. "Wastewater" shall mean sewage, industrial waste, other wastes or any combination of the three. 12. "Storm drain" shall mean street rainfall collection systems whether piped or open trench. 4. Z3 - Activities Requiring A Sewer Connection Permit Program No person shall construct, effect, modify, or use any sewer system extension or connection, or increase usage to an existing public sewer connection, without a currently valid permit from the Director unless exempted in Section 5.7.4. Any person who proposes to construct, effect, modify or use a sewer system extension or connection may obtain a permit by filing the appropriate form in accordance with these regulations. 4. Z4 - Activities Exempt From Sewer Connection Permit Requirements 1. Activities on property not currently benefiting from a public sewer are exempt in their entirety. Any such property later desiring benefit from a public sewer, by whatever means available, shall become subject to the usual assessment for betterment and shall also be subject to the requirements of the Sewer Connection Permit Program described herein as it applies. 2. Activities on property benefiting from a public sewer and having been assessed a betterment but not yet connected to the sewer system are exempt. 4. Z5 - Requirements of Sewer Connection Permit Program 1. A person, whose activity is not exempted, desiring connection to or an increase in use of an existing connection to the sewer system shall be required to pay the Town a Sewer Connection fee the amount of which is determined as set forth in Section 5.7.5 2. a). 2. The Sewer Connection Fee will be based on the Sewer Connection Fee rate times the number of gallons per day (gpd) of sewage to be discharged into the sewerage system. Such gallonage will be determined in accordance with Section 5.7.9, "Calculation of Flows ". 3. The Sewer Connection Fee rate is hereby established at a rate of $4 per gallon, and may be periodically reviewed and amended by the Board of Selectmen. The sewer connection fee shall be multiplied by the estimated gallons per day to be generated by each use as determined by the table in section 5.7.9, and that sum shall be multiplied by 2 to accomplish the 2:1 Inflow /Infiltration removal as required in this policy. 4.7.6 — Uses of the Sewer Connection Permit Fees 1. The Sewer Connection Fee will be expended by the Town to ensure the proper operation of the sewage system including but not limited to the removal of excessive infiltration and inflow, the reimbursement to private property owners for removal of sump pump or other inflow sources from the sanitary sewer system, and to improve, modify, or extend the Town storm drain system. 2. When the Sewer Connection Permit Fees are used to reimburse private property owners for the cost of eliminating inflow into the sewer system, the Town will reimburse subject to the following conditions: a. Up to 100% of the cost of such work but not to exceed $1000. b. An itemized bill marked paid by a person licensed to perform such work. 4 -12 Board of Selectmen Policies C. Submission of all permits and certificates that the work has been completed and inspected by the Town d. A statement signed by the property owner and filed with the registrar of deeds that this work has been done and will be maintained in working order. All charges levied or contributions received under this program shall be administered by the Director of Public Works who shall advise the Town Manager and Board of Selectmen how and when these sums should be expended. 4.7.7 - Application for a Permit 1. Dutyto apply. Any person required to obtain a permit pursuant to Section 5.7.3 shall complete and submit the application form contained in the appendix to this policy. 2. Who must apply. Any person seeking extension to or connection with the Town sewerage system and any person having an existing connection with and seeking an increase in the rate of discharge prevailing upon adoption of this program. Calculation of flows shall be in accordance with Section 5.7.5.2 of these regulations. 3. Time to apply. Any person required to obtain a permit pursuant to Section 5.7.3 shall submit an application at least 60 days before the date on which the sewer system extension or connection is to be constructed, or increase usage is to be activated, unless permission for a later date has been granted by the Director. Persons proposing a new discharge are encouraged to submit their applications well in advance of the 60 day requirement to avoid delay. All extensions with flow of more than 2000 gallons per day, or over 1200 feet in length require a Sewer Extension Permit from the Massachusetts Department of Environmental Protection, Water Pollution Control, Division and may trigger EPA review. Extensions or connections requiring DEP action cannot be acted upon by the Reading Director of Public Works until DEP review is final and acted upon. 4. Completeness. The Director shall not review a permit before receiving a complete application. The permit application shall be supplemented by any plans, specifications, or other information considered pertinent in the judgment of the Director. 4. Z8 - Permit Conditions 1. General conditions. The conditions in Section 5.7.8 apply to every permit issued under this program. 2. Special conditions. In addition to conditions applicable to all permits, the Director shall establish special conditions, as required, on a case -by -case basis, to provide for and assure compliance with all applicable requirements of the State and Federal Acts and regulations adopted thereunder. 4.7.9 - Calculation of Flows Unless a variance is authorized by the Director in writing, applicants applying for a sewer extension, connection or increase in usage permit shall use the following figures in calculating daily sewage flow in completing the application. 4 -13 Board of Selectmen Policies SEWAGE FLOW ESTIMATES Type of Establishment Gallons Per Day Per Person Boarding Schools, Colleges 65 Nursing Home and Rest Home 100 School, without cafeteria, gymnasium or showers 10 School, with cafeteria, but not gymnasium or showers 15 School, with cafeteria, gymnasium or showers 20 Swimming Pool 10 Camp, resident -- washroom and toilets 25 Camp, resident - -mess hall. 10 Camp, day--washroom and toilets 10 Camp, day--mess hall 3 Camp Ground -- showers and toilets-per site 75 Gymnasium- per spectator 3 Gymnasium--per artici ant 25 Theater, Auditorium 3 Public Park -- toilet wastes only 5 Public Park -- bathhouse, showers, and flush toilets 10 Factory or Industrial Plant, without cafeteria 15 Factory or Industrial Plant, with cafeteria 20 Work or Construction Camp 50 Single and multiple dwelling units -per bedroom — motels, hotels, boarding houses.. 110 Tennis club--per court 250 Bowling Alley--per alley 100 Count Club--dining room--per seat 10 Count Club- -snack bar or lunch room-per seat 10 Count Club -- locker and showers-per locker 20 Church--per seat 3 Church--vestry/kitchen-per person at capacity 5 Trailer, Dump station--per site or per trailer 50 Mobile Home Park--per site or .200 Office Building--per 1,000 s . ft 75 Dry Goods Stores-per 100 s . ft 5 Drive-in--per stall 5 Non - single family, Automatic Clothes washers per washing machine- 400 Hospital--per bed 200 Service Station, excluding thruway--per island 300 Skating Rink - -3,000 gallons per day —plus 5 gallons per seat 300 Dog Rounds-Veterinary Clinics--per pen. 50 Restaurant, food service establishment, lounge, tavern 35 Restaurant, thruway service area 150 Restaurant, kitchen flow 15 Barber Shop/Beauty Shop/Beauty Salon per chair 100 Estimated sewage flow other than those listed should be considered in relation to actual meter readings of established flows from known or similar installations. Generally, estimated sewage flows will be based on 200 percent of average water meter readings in order to assimilate maximum daily flows. 4 -14 Board of Selectmen Policies For purpose of this section, a "bedroom" means any portion of a dwelling which is so designed as to furnish the minimum isolation necessary for use as a sleeping area. Such area shall not include kitchen, bathroom, dining room, halls, or unfinished cellar; but shall include bedroom, den, study, sewing room, or sleeping loft. The Board of Selectmen reserves the right to add, delete, rescind, modify or otherwise amend the requirements of this Sewer Connection Permit Program. Section 4.8 - Water Meter Readings, Abatements and Credits When receiving a complaint on reading: 1. The Department of Public Works verifies reading. 2. If verified, the Department advises consumer of internal leak review and outside use or leakage. If not verified, the Department makes internal adjustment. 3. The Department of Public Works tests meter. If meter checks, Department notifies consumer that policy as established on back of bill is operative or no adjustment will be made. If the meter does not check, the Department makes internal adjustment. Adopted 3- 24 -87, Revised 12 -13 -94 Section 4.9 - Water Conservation Prozram 4.9.1 - Stage 1 Water Conservation Restrictions Stage 1 provides for mandatory water conservation, subject to penalties in accordance with law for violation of these restrictions. Water may be used for outdoor purposes only from 4:00 A.M. to 9:00 A.M., and 5:00 P.M. to 8:00 P.M., Monday through Sunday, and only in accordance with the following schedule: • Even numbered addresses: Outdoor use is permitted on even - numbered days of the month only during the hours specified above. • Odd - numbered addresses: Outdoor use is permitted on odd- numbered days of the month only during the hours specified above. There is no restriction on hand held devices. In addition, the following regulation on filling swimming pools is mandatory: Swimming pools shall be filled in accordance with the above schedule only, unless a waiver is granted by the Town Manager. 4.9.2 - Stalle 2 Water Conservation Restrictions Stage 2 provides for enhanced outdoor water restrictions when flows in the Ipswich River are at a critical stage. The Town will daily monitor total Reading water use from all sources, and will monitor the Ipswich River stream flows at the USGS South Middleton guage.lf the Town water use during the May 1— October 31 period equals or exceeds those amounts in Table 1, and if the streamflow as measured at the USGS South Middleton gage ( #01101500) is at or below 18.7 cfs (0.42 cfsm) for any three consecutive days during the 30 day period following the Trigger Dates in Table 1, then the Town will implement the additional outdoor water use restrictions as noted in Table 2 below. These restrictions will remain in place until October 31St or until streamflows are above the threshold for seven consecutive days or the Town's water use at the next trigger date is below the Table 1 threshold volume. The Town will implement each additional water conservation measure as indicated within 7 days of reaching the Reading water use /streamflow level. 4 -15 Board of Selectmen Policies Table 1 Trigger Dates and Reading Water Use Thresholds Trigger Date Total Reading water use threshold June 1 75 million gallons or more July 1 158 million gallons or more August 1 228 million gallons or more September 1 290 million gallons or more October 1 350 million gallons or more Table 2 Required Town Actions Based on Streamflow and Reading Water Use Additional Conservation Town actions if streamflow is below threshold for 3 consecutive restrictions days First Town will reduce hours of allowed outdoor water use by four hours per day from the existing Town of Reading Stage 1 mandatory restrictions. Second Town will reduce hours of allowed outdoor water use by four hours per ay from the existing Town of Reading Stage 1 mandatory restrictions nd will re uire that only hand -held watering devices be used. Third Town will implement its Stage 3 water restrictions (a ban on all outdoor ater use On or after the first trigger date (Table 1) at which Reading water use threshold is equaled or exceeded, if the streamflow is below the threshold for three consecutive days, the Town will implement the first level of additional conservation measures shown in Table 2. On the next trigger date at which Reading water use volume is equaled or exceeded, and if an additional level of conservation is still available , the next level of restrictions will be applied. 4.9.3 — Stau 3 Water Conservation Regulations Stage 3 is provided for the eventuality that only enough water is available for essential public health and safety purposes. In this event, no outdoor water use of any We is permitted. Water use is restricted to domestic home use only for purposes including normal bathing, laundry, and sanitary uses. 4.9.4 - Exemptions from Water Conservation Regulations Notwithstanding the foregoing, irrigation of public parks and recreational fields by means of automatic sprinklers equipped with moisture sensors or similar control technology may also be permitted Additionally, Town approved private automatic sprinkler systems equipped with water - saving, weather - responsive controller switches will be allowed to continue irrigation operations. Properties with these systems must display a sign approved by the Town indicating that they are exempt. 4 -16 Board of Selectmen Policies 4.9.5 — Delegation to Town Manager to implement Water Conservation Regulations in advance of "triggers" If, upon monitoring the weather, the Town's water use, the South Middleton gauge, and other factors, the Town Manager determines that the above restrictions should be put in place earlier than required in order to try to avoid more stringent restrictions in the future, the Town Manager is authorized to do so, and will notify the Board of Selectmen immediately of such action. 4.9.6 — Waivers from Water Conservation Regulations The Town Manager may develop policies and procedures to grant waivers from these restrictions as appropriate. 4.9.7 — Penalties for violating Water Conservation Regulations Violation of these regulations is punishable by a fine of up to $300.00. Adopted 4- 25 -89, 11104, Revised 1 -4 -05, Revised 6- 28 -05. Section 4.10 -Abatement of Sewer Charges for Filling of Swimming Pools When a building, electrical or plumbing permit application is received to construct a new swimming pool, and the owner of that property has not received a prior sewer abatement, then an abatement for the sewer charge will be granted at the sewer rate in effect at the time that the pool was initially constructed. Adopted 8 -2 -94, Revised 12- 13 -94, Section 4.11-Second Water Meters The Board of Selectmen hereby places a moratorium on the installation of any second water meters for residential use. Adopted 12- 13 -94, Revised 1 -4 -05 Section 4.12 — Regulations For Reimbursement for Sewer Backflow Prevention The Town of Reading is aware that residents may have experienced sewer backup into their homes through no fault of their own, and through no fault of the Town. This type of backup generally occurs in times of heavy rainfall. The Town recognizes that there are methods that homeowners may take to prevent sewer back up in their home, and that these measures are the responsibility of the property owner and take place on private property. The Town also wishes to assist homeowners in protecting their own property from such circumstances. There is hereby established a program of 50% reimbursement for such back flow prevention systems, and these regulations implement that policy. 1. The Town will reimburse, on a one time only basis, 50% of the cost of a sewer back flow prevention system for a one or two family dwelling up to a maximum Town expenditure of $500 per dwelling. 2. With limited funding, priority will be given to locations that have actually had a sewer back up within the past 3 years. 4 -17 Board of Selectmen Policies 3. The property owner will select the method of sewer back flow prevention. The Town will not recommend, or participate in the choice of system, and will not be responsible for the system. 4. The property owner will be solely responsible for the initial installation, maintenance, operation and replacement of the back flow prevention system as needed. 5. The homeowner will be responsible for securing all building, plumbing, and other permits required to perform the work, and will present proof of the permit and inspection at the time that a request for reimbursement is made. The system must conform to the requirements of Section 2.09 (4) (a -1) of the regulations of the Board of State Examiners of Plumbers and Gas Fitters. 6. The property owner will sign a copy of these regulations acknowledging them, and will pay for the cost of filing this statement with the Register of Deeds and submit a receipted copy to the Department of Public Works for the Town's files. Adopted — 8- 21 -01, Revised 1105 Section 4.13 Street Ouenin Permit Policy This policy establishes requirements for performing work within road rights -of -way within the Town of Reading: 4.13.1- Activities Requiring a Street Opening Permit No person shall excavate any roadway in the Town of Reading for the purposes of installing or repairing sewer, water, drainage, gas, telephone, cable television or other utilities without first obtaining a Street Opening Permit from the Engineering Division of the Department of Public Works. In addition, any excavation within the road right -of -way for the installation or replacement of driveway aprons, sidewalk or curb, or occupancy of the sidewalk or street area will require the issuance of a Street Opening Permit. 4.13.2 - Permit Application Submission Requirements Applications for Street Opening Permits must include the following information: ♦ A current valid DIG SAFE number; ♦ A satisfactory Certificate of Insurance naming the Town of Reading as an additional insured; ♦ A satisfactory Street Opening Bond in the amount of Five Thousand Dollars ($5,000.00) executed to the benefit of the Town of Reading; and ♦ A sketch of the location and nature of the. work to be done. 4.13.3 - Permit Issuance Permits will be routinely issued between April 1 and November 15. Between November 15 and December 15, and between March 15 and April 1, a permit may be issued at the discretion of the Engineering Division. Between December 15 and March 15, the Director of Public Works may grant a permit under emergency conditions where no other alternative exists. 4.13.4 - Permit Compliance The applicant must comply with the Street Opening Permit Requirements and Roadway Construction and Repair Standards or Driveway Design Requirements as established by the Department of Public Works. 4 -18 Board of Selectmen Policies 4.13. S - Permit Fees A fee of $25.00 will be charged for Street Opening Permits related to driveways, sidewalk, curb and street occupancy. A fee of $50.00 will be charged for Street Opening Permits related to utility construction or reconstruction. Section 4.14 - Rules and Regulations Relating to Parks, Playgrounds and Recreation Areas The Board of Selectmen of the Town of Reading hereby adopts the following Rules and Regulations governing conduct in Public Parks, including the enforcement of the Rules and Regulations and penalties for their violation: This policy shall be known and may be cited as the "Reading Park Rules and Regulations." 4.14.1 Definitions. For the purposes of this policy, the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. 1. "Amplified sound" is defined as voice, music or any sound extended above and beyond its normal range by an electronic device or secondary means such as a radio, megaphone or non - electric equipment 2. "Town" is the Town of Reading. 3. "Park" is a park, reservation, playground, recreation center, field, playing court, pool, or any other area in the Town owned and /or used by the Town and devoted to active or passive recreation. 4. "Person" is any person, firm, partnership, association, corporation, company, or organization of any kind. 5. "Vehicle" is any wheeled conveyance, whether motor powered, animal - drawn, or self - propelled. The term shall include any trailer in tow of any size, kind or description. Exception is made for baby carriages, bicycles, wheel chairs, and vehicles in the service of the Town parks. 4.14.2 - General Regulations 1. Facilities under the jurisdiction of the Reading Recreation Committee are for use by Reading residents only unless specifically authorized, in writing by the Recreation Committee or their designee, to the contrary. 2. Industries and businesses using recreation facilities must be located within the Town of Reading unless specifically authorized, in writing by the Recreation Committee or their designee, to the contrary. 3. Other than business and industrial groups, all groups using outdoor facilities must be made up of Reading residents only, except as specified by the Recreation Committee. 4. No person or business may use any public field, tennis court, basketball court or playing area to derive compensation with out the consent from the Recreation Committee or their designee. 4 -19 Board of Selectmen Policies 5. All Parks and Playgrounds under the jurisdiction of the Recreation Committee shall open at 8:00 a.m. However, no sport or team shall begin any activities before noon on Sundays. An exception may be granted one time per year per organization by the Recreation Committee. 6. All Parks and Playgrounds under the jurisdiction of the Recreation Committee shall close at sunset except for the lighted facilities which shall close at 10:00 p.m. However, a game in progress on a lighted facility will be allowed to finish, with no inning, period, or game of tennis starting after 10:00 p.m. No game or match on a lighted facility will be started after 9:00 p.m. A scheduled game in progress will be allowed to be completed past the closing time, and the park must be vacated within ten minutes of the completion of the game. The Board of Selectmen may, from time to time, establish other specific closing hours. 7. Hockey. playing is permitted in a public skating area in that section of the public skating area designated by sign for that purpose only. 8. Reservations for outdoor facilities must be requested at the Recreation Division office. Permits for authorized use will be issued by the Recreation Committee or its designee. 9. User fees for outdoor facilities will be charged as listed in current fee schedules. Fees must generally be paid before permits will be issued. 10. The Recreation Committee will rule on situations not specifically covered in the policy, and the Recreation Committee may amend the policy at any time. 4.14_3 - Rulnc RULE 1. No person shall damage or break or cause to be broken any windows, doors or other appurtenances of any buildings or structures on any public park, playground or recreation area, or mark upon deface or disfigure any such buildings appurtenances or structure. RULE 2. No person shall, in any public park, playground or recreation area in the Town of Reading throw any stone or other missile; or have possession of or discharge any destructive weapon, bow and arrow, firearm, firecracker, torpedo or fireworks; or make a fire; or post, paint, affix or display any sign, notice, placard or advertising device; or engage in business, sell or expose for sale, or give away any goods, wares or circulars; or drop or place and leave in place any piece of paper or other refuse, except in the receptacles designated; except with the written authority of the Recreation Committee or their designee and /or other permit granting authority. RULE 3. No person shall, on any public park, playground, recreation or other area under the jurisdiction of the Recreation Committee in the Town of Reading, solicit the acquaintance of or annoy another person or utter any profane, threatening abusive or indecent language or loud outcry; or solicit any subscription or contribution; or have possession of, or drink any alcoholic beverages as defined by Chapter 138, Section 1, of the General Laws; or play any game of chance, or have possession of any instrument of gambling; or make an oration or harangue or any political or other canvass; or preach or pray aloud; or do any obscene or indecent act; except by written authority from the Recreation Committee or their designee. RULE 4. Amplified Sound - Users have an expectation of quiet enjoyment of the other open space areas. This rule recognizes tl of public property and abutting residents should Town's public parks, playgrounds, recreation and iat these properties are the site of some activities 4 -20 Board of Selectmen Policies which inherently create levels of noise due to customary and usual uses such as fans cheering, referee and coach's whistles, and bands playing during football games. There is also recognition that as a community the public parks, playgrounds, recreation and other open space areas are the site of occasional community events which use amplified sound such as school field days, community fairs, and fireworks displays, etc. The use of amplified sound in public parks, playgrounds, recreation and other open space areas is not permitted without a permit to be granted by the Recreation Committee or other agency which has jurisdiction over said public property. When permitted, the use of amplified sound shall be controlled by the permit holder such that the volume, direction, and duration of the sound is the minimum needed to meet the purpose of the use of the sound, and which will minimize the impact of the sound on other users of the park, playground, or other public property and its abutters. Unreasonable sound shall be sound plainly audible at a distance of 100 feet from its source by a person of normal hearing. The intent of this rule is to allow, with a permit from the Recreation Committee or other agency which has jurisdiction over said public property, reasonable and occasional playing of music or use of amplified sound while considering location, time, duration and frequency such as an annual fair, or once a year all -star sports games. The use of amplified sound is not intended to be a routine for recurring events such as play by play announcements for sporting events and other repeated use of music and amplified sound. The permitting authority should consider the frequency of amplified permits per park or recreation site and afford significant consideration to the neighbors abutting the permitted areas as regards to their inconvenience created by said permit. When a permit is granted, a copy of the permit shall be transmitted to the Board of Selectmen at least 3 days before the event at which the music or amplified sound is to be used. Additionally, all permitted dates of amplified sound will be posted in a conspicuous place on the Town's website as well as available by contacting the Recreation Division or head of any other agency having jurisdiction over the public property for which a permit has been granted. Any variance from this rule will require the permitted applicant to petition the Board of Selectmen for such variance at which time a public hearing will be held on the matter. RULE 5. TREES, SHRUBBERY, LAWNS I. Injury and Removal. No person shall, in any public park, damage, cut, carve, transplant or remove any tree or plant or injure the bark, or pick the flowers or seeds, of any tree or plant. Nor shall any person attach any rope, wire, or other contrivance to any tree or plant. A person shall not dig in or otherwise disturb grass areas, or in any other way injure or impair the natural beauty or usefulness of any area. 2. Climbing Trees, etc. No person shall, in any public park, climb any tree, or wall; or stand or sit upon monuments, vases, fountains, railings or fences or upon any other property not designated or customarily used for such purposes. 3. Hitching of Animals. No person shall, on any public park, tie or hitch a horse or other animal to any tree or plant. RULE 6. No person shall, in any public park, playground or recreation area in the Town of Reading, bathe except in proper costume and at places designated therefor; nor shall any person loiter or run about or lie upon the areas around pools in bathing costume in a manner deemed inappropriate by community standards. 4 -21 Board of Selectmen Policies RULE 7. No person in any public park, playground or recreation area in the Town of Reading shall refuse or neglect to obey any reasonable direction of a police officer. RULE 8. No person shall, in any public park, playground or recreation area in the Town of Reading promote, or engage in any game of ball or. other sport; except within the areas especially provided therefor, or by written authority of the Recreation Committee or their designee. No person shall use or exhibit golf clubs in any public park, playground, or recreation area. RULE 9. No person shall, in any public park, playground or recreation area in the Town of Reading, undress or dress put on or take off a bathing suit, except in buildings designated for such use for the purpose of undressing or dressing or putting on or taking off a bathing suit. RULE 10. No person shall operate, drive, or ride an animal, vehicle or motor vehicle upon or over any part of a playground recreation area or any public park in the Town of Reading except where specifically allowed. RULE 11. No person shall, in any public park, playground or recreation area in the Town of Reading stop, stand or park any automobile or other vehicle except in such manner and in such areas as may be designated by signs or by a police officer. RULE 12. No person shall permit a dog under their control to enter upon an artificial turf field or within any fenced area that includes any artificial turf field within the Town of Reading. Artificial turf fields include: the RMHS stadium, Collins Field at Parker Middle School, and the so called Lacrosse field also known as the practice field at RMHS. 4.14.4 - Enforcement These regulations shall be enforced by the Reading Police Department who shall cause the immediate termination of any activity that violates these rules and regulations. Violators may be subject to fine, arrest or summons. Compliance with these rules and regulations as established by the Recreation Committee is a condition for the use of all facilities. 4.14.5 - Penalty Any person violating any of the above rules shall for each offense be punished by a fine of not more than twenty dollars, as provided in General Laws, Chapter 45, Section 24. Adopted. 10 -8 -91, Revised 12- 13 -94 -; revised 1- 14 -03; revised 2 -7 -06, revised 11- 25 -08, revised 2 -28 -12 Section 4.15 - Use, Operation and Maintenance of the Common The Board of Selectmen recognizes that the Town Common in Reading is a focal point for the community, and a symbol of the very essence of the Town. It is the Board of Selectmen's intent to preserve and enhance the Common at every opportunity. Recognizing that by Charter the Town Manager has authority over the use, operation and maintenance of the Common, the Board directs the Town Manager to evaluate any changes to the Common in light of the "Guidelines for Evaluating Changes to the Common" submitted by the Reading Historical Commission in May, 1990 and revised January, 1991, as these guidelines included in the Appendix may by changed from time to time; and that any major changes to the Common should be evaluated in terms of this document. Further, the Board of Selectmen asks that the Town Manager and /or appropriate staff meet periodically with the Historical Commission with regard to issues related to the Common. Adopted 10- 20 -92, Revised 12- 13 -94, 4 -22 Board of Selectmen Policies 4.16 Policy Establishing Aquifer Protection District Infiltration System Design Guidelines The Zoning Bylaw of the Town of Reading establishes an Aquifer Protection District and establishes standards whereby infiltration systems must be installed. The bylaw is silent on the design guidelines for such systems, and the exact situation in which a system must be installed. These design guidelines provide details to assist property owners, Town staff, and designers in implementing these required infiltration systems. 4.16.1 - New Construction Impervious area allowed by right 15 percent Additional impervious area allowed if infiltration is provided 5 percent Total impervious area allowed 20 percent Example: A homeowner wants to build a house (or an addition if the existing house has less than 15 percent impervious cover) that would result in 18 percent impervious cover. A building permit would be issued if an infiltration system were provided that infiltrated an impervious area equivalent to 3 percent of the total lot area. Any impervious area in excess of 20 percent requires a variance from the Zoning Board of Appeals. 4.16.2 - Pre - Existing Non- Conforming lots having more than 15% and less than 20% impervious cover. Any proposed addition to impervious area that does not exceed 20 percent requires full compliance with the aquifer protection district requirements. That means that any impervious area between 15 and 20 percent must be infiltrated, including existing impervious area. Example: A homeowner wants to put an addition on a house that would increase the impervious cover from 17 percent to 19 percent. A building permit would be issued if an infiltration system were provided that infiltrated an impervious area equivalent to 4 percent of the total lot area. Any proposed impervious area in excess of 20 percent requires a variance from the Zoning Board of Appeals. 4.16.3 - Pre - Existing Non - Conforming Structures in Excess of 20% impervious cover The Building Inspector may permit additions to pre- existing non - conforming structures as long as the total impervious area is not increased and an infiltration system is provided to improve existing conditions. The goal of providing an infiltration system is to bring the lot into compliance with the aquifer protection district requirements if possible. In designing an infiltration system, the engineer 4 -23 Board of Selectmen Policies should determine the feasibility of providing full infiltration (i.e., reducing the effective impervious area to 15 percent) given the site constraints such as lot size, depth to groundwater, and suitability of soils. The adequacy of the infiltration system will be reviewed on a case by case basis. If full infiltration is not proposed, the engineer shall submit justification for a reduced level of infiltration in the application to the Town. Example: A homeowner wants to put on an addition where the existing impervious cover is 22 percent. By removing an existing garage and a portion of the driveway, they are able to maintain the total impervious cover at 22 percent. A building permit would be issued for this lot if an infiltration system were provided that improves the existing condition (with the goal being to reduce the effective impervious area to 15 percent, i.e., infiltrate an impervious area equivalent to 7 percent of the lot area). Any increase in impervious area over existing conditions requires a variance from the Zoning Board of Appeals. 4.16.4 - Infiltration System Design Please note: Section 4.8.3 of the Zoning By -law states that impervious surfaces shall include all roofs, driveways, parking areas, roadways and walkways, regardless of the proposed surface material. This means that replacing a paved driveway with gravel or crushed stone does not reduce the calculated impervious area. Decks that are constructed with open joints between the floorboards, and are not impervious underneath do not have to be included in the impervious calculation. The following are the Town of Reading guidelines for the design of infiltration systems. 1. It is preferable to infiltrate roof runoff wherever possible. 2. If other impervious areas (such as driveways) are proposed to be infiltrated, some type of pre- treatment device should be used (e.g., deep sump catch basin). 3. A licensed soil evaluator must conduct soil tests and a report from the evaluator must be submitted with the design. The soil tests must show the seasonal high groundwater table, depth to bedrock, soil texture, and the percolation rate of the soil. The Town reserves the right to observe the soil tests and must be notified at least 48 hours in advance of the test. 4. Infiltration systems should maintain at least a two -foot separation between the bottom of the system and seasonal high groundwater or bedrock. 5. Systems should be designed using TR -55 or TR -20 and should be sized to infiltrate at least a 2 -year, 24 Hour Type III rainfall event (3.1 inches). Other methods may be acceptable if approved by the Town Engineer. An overflow mechanism should be provided to release larger storm flows. 6. The infiltration rate of the soil should be taken into consideration in the design to minimize the size of the system. 7. Three copies of the design report must be submitted to the Building Inspector for review and approval prior to the issuance of a Building Permit. 4 -24 Board of Selectmen Policies 4.17 Custodian of Soldiers' and Sailors' Graves Pursuant to Chapter 279 of the Acts of the Commonwealth of Massachusetts 1996, the term of the Custodian of Soldiers' and Sailors' Graves, also known as the Veterans' Graves Officer, is hereby established as a three (3) year term to begin on July 1st and expire June 30th of the appropriate year. Adopted 6 -10 -97 Section 4.18 - Appeals Where authority to hold hearings and consider appeals on issues addressed within this Article is delegated, the decision of the Director of Public Works may be appealed by the utility company or an abutter within seven (7) days of the date of the decision. Such appeal shall be made to the Town Manager. Appeal of the decision of the Town Manager on such an issue may be taken to the Board of Selectmen within 14 days of the Manager's decision. The decision of the Director of Public Works, and of the Town Manager when an appeal at Town Manager level is involved, will be transmitted to the Board of Selectmen at least monthly. Adopted 1 -4 -05 Section 4.19 - Consideration of Multi -way Stop Intersections This policy establishes the process for consideration by the Board of Selectmen of multi - way stop intersections in the Town of Reading. This process shall be used whether by citizen request, staff request, or on the initiative of the Board of Selectmen. To consider multi -way stop regulations to improve the safety of intersections, there are 2 possible scenarios: 1. The proposed regulation meets state standards and warrants as outlined in the Manual for Uniform Traffic Control Devices (MUTCD) for multi -way stops. Or: 2. The proposed location does not meet the above state standards and warrants as outlined in the MUTCD, and an engineering study is needed. Upon a request for a multi -way stop, the Town Engineer in conjunction with other staff including the Police Department will determine whether the location meets the standard for a multi - way stop under the state and MUTCD (item 1 above). If it does meet the standards for a multi -way stop under the state and MUTCD, the Town Engineer will forward to the Board of Selectmen a memo outlining which standards and /or warrants have been satisfied, and the Board of Selectmen may then schedule a hearing on the establishment of the multi -way stop regulation. If the location does not meet the standards and warrants for a multi -way stop under the state and MUTCD, the Town Engineer shall forward to the Board of Selectmen a memo outlining that fact, and the Board of Selectmen at a public meeting, shall determine whether it wishes to move forward with an engineering study to determine the relevant facts with regard to the intersection and whether based on the engineering study the Board of Selectmen would consider the imposition of multi -way stop regulations. 4 -25 Board of Selectmen Policies The Engineering study shall, at a minimum include data and information on: • Number and severity of reported accidents • Speed study • Traffic Counts including turning movements • Adverse roadway geometry • Sight distances based on speed limit (and actual speeds) • Volumes of pedestrian traffic • Whether the location is on the "Suggested Routes to School" • Traffic operational characteristics of the intersection • Other data relevant to the location Following an engineering study the following issues may determine the applicability of a multi -way stop: • The need to control left turn conflicts; • The need to control vehicle /pedestrian conflicts near intersections with high pedestrian volumes; • Locations where a road user, after stopping, cannot see conflicting traffic and is not able to safely negotiate the intersection unless cross traffic is required to stop; and • an intersection of two residential neighborhood collector streets of similar design where multi -way stops would improve traffic operational characteristics of the intersection The Town Engineer shall forward a copy of the engineering study to the Board of Selectmen along with an analysis of whether the use of traffic calming devices such as speed tables, or other actions such as removing vision obstructions, would address the issues identified in the engineering study. If the Board of Selectmen feels that, after receiving the above material the multi -way stop has merit, then the Board of Selectmen will schedule a hearing on the establishment of the multi - way stop regulation at that location. Adopted April 1 S, 2008 4 -26 Board of Selectmen Policies READING, MASSACHUSETTS PREPARED FOR PREPARED BY Town of Reading,5;' Engineering Division -vhb Town Hall 101 Walnut Street 16 Lowell Street Watertown, MA 02472 Reading, MA 01867 October 2016 ,f ''vhb Table of Contents TABLEOF CONTENTS ........................................................................................................................ ..............................I LISTOF TABLES ................................................................................................................................... .............................II LISTOF FIGURES ................................................................................................................................. .............................II INTRODUCTION.................................................................................................................................. ..............................1 THEORY OF PAVEMENT MANAGEMENT ................................................................................................... ..............................1 THE PAVEMENT DETERIORATION CURVE ................................................................................................. ..............................2 METHODOLOGY................................................................................................................................. ..............................3 NETWORK IDENTIFICATION .................................................................................................................... ..............................3 PAVEMENT MANAGEMENT SECTION IDENTIFICATION .............................................................................. ..............................3 SURFACEDISTRESS ASSESSMENT ...........................................................................................................: ..............................4 PCIDefined .................................................................................................................................... ..............................4 PCICalculation .............................................................................................................................. ..............................4 THE FIVE TREATMENT BANDS ................................................................................................................. ..............................5 DoNothing .................................................................................................................................... ..............................5 RoutineMaintenance ................................................................................................................... ............................... 5 PreventiveMaintenance ............................................................................................................... ..............................6 StructuralImprovement .............................................................................................................. ............................... 6 BaseRehabilitation ....................................................................................................................... ..............................6 GENERALROADWAY INDICES ................................................................................................................. ..............................7 CUSTOMIZINGREPAIR STRATEGIES ......................................................................................................... ..............................7 PREPARING BUDGET SCENARIOS ............................................................................................................ ..............................7 DeteriorationCurves ..................................................................................................................... ..............................8 StrategyTable .............................................................................................................................. ............................... 8 ProjectPrioritization ..................................................................................................................... ..............................8 EXISTINGCONDITIONS ................................................................................................................... .............................10 TOWN ROADS PAVEMENT CONDITIONS ................................................................................................ .............................10 BACKLOGOF WORK ............................................................................................................................. .............................11 TOWN PARKING LOT PAVEMENT CONDITIONS ....................................................................................... .............................12 PARKING LOT BACKLOG OF WORK ........................................................................................................ .............................13 GISINTEGRATION ..............................................................................................................:................. .............................15 BUDGETANALYSIS ........................................................................................................................... .............................18 SCENARIOSEXPLORED .......................................................................................................................... .............................18 ScenarioDetail .........................................................................................:................................... .............................18 BudgetResults Summary ............................................................................................................ .............................20 CONCLUDINGREMARKS ................................................................................................................. .............................22 RECOMMENDATIONS............................................................................................................................ .............................22 APPENDICES....................................................................................................................................... .............................23 APPENDIX A- PAVEMENT INVENTORY REPORT ........................................................................................ ............................... APPENDIX B - PARKING LOT INVENTORY REPORT .................................................................................... ............................... APPENDIX C - REPAIR ALTERNATIVES ...................................................................................................... ............................... APPENDIXD - GLOSSARY OF TERMS ....................................................................................................... ............................... APPENDIX.E - BACKLOG REPORT ............................................................................................................. ............................... I i ``,0 `m %fhb List of Tables Table 1 - Treatment Band Descriptions ............................................................................................. ..............................5 Table 2 - Summary of Miles and Dollars of Outstanding Work .................................................... .............................11 Table 3 - Summary of Area and Dollars of Outstanding Work ..................................................... .............................14 Table4 — $600,000 Funding Summary ............................................................................................. .............................19 Table5 - $1,050,000 Funding Summary ........................................................................................... .............................19 Table6 - $1,350,000 Funding Summary ........................................................................................... .............................20 Table7 — Repair Alternatives ............................................................................................................. .............................25 List of Figures Figure 1— Pavement Deterioration Curve ......................................................................................... ..............................2 Figure2 - PCI Distribution .................................................................................................................. .............................10 Figure 3 — Current Backlog Mileage by Treatment Band ............................................................... .............................11 Figure 4 — Current Backlog Cost by Treatment Band ..................................................................... .............................12 Figure 5 — Parking Lot PCI Distribution ............................................................................................ .............................13 Figure 6 — Parking Lot Backlog Cost by Treatment Band ............................................................... .............................14 Figure 7 — Roadway Pavement Conditions Map ............................................................................. .............................16 Figure 8 — Parking Lot Pavement Conditions Map .......................................................................... .............................17 Figure 9 — Projected Pavement Condition Summary .................................................................... .............................21 Figure10— Projected Backlog Summary ........................................................................................... .............................21 II vhb 1 Introduction The Town of Reading, Massachusetts retained the firm of Vanasse Hangen Brustlin, Inc (VHB) to update the town's pavement management system. A comprehensive study was undertaken to evaluate pavement conditions in Reading and to allow for the analysis of various funding scenarios. Under the scope of this project, VHB performed a detailed inspection of the condition of the pavement on all Town roads and parking lots and developed a pavement management database with this information which can be viewed, edited, and analyzed using VHB's RoadManagerT" software. This report describes the results of the field evaluations and also compares the results of potential roadway funding scenarios. Theory of Pavement Management Pavement management is the practice of planning for pavement repairs and maintenance with the goal of maximizing the value and life of a pavement network. To accomplish this, a community needs to have several repair techniques in its arsenal and the knowledge of when to apply them. This is where pavement management comes into play. With a comprehensive database of road conditions, the RoadManager TM software can model when to perform which repairs on a road network. Of course, engineering judgment is required to finalize any list of street repairs, as no computer model can take every variable analyzed in making a repair decision into account. The computer system is a great springboard to help a community start its repair program for each year and is an excellent method of storing the repair data. Fhb The Pavement Deterioration Curve Below is a model of how a street's pavement deteriorates over time. Interpreting the curve, a street starts out in excellent condition when it is newly constructed. Midway through its life, a low -cost repair such as crack seal and full depth patch will cost approximately one dollar per square yard. It takes only a few years for the window of opportunity to perform this low -cost maintenance to pass after which the road would need an overlay costing approximately $9.00 - $16.50 per square yard. By performing timely maintenance, road conditions can be improved today thereby extending the life of the road. Figure 1- Pavement Deterioration Curve Q 00 'v, h b 2 Methodology VHB performed a detailed condition evaluation on Reading's 92.7 miles of Town roadways and 105,835 square yards of parking lots to update the pavement management system. The update was performed using the town's existing pavement management database, thus the first steps of developing the pavement inventory and defining pavement management segments has already been completed. VHB carefully categorized, measured, and recorded the individual pavement distresses within each pavement management section and parking lot section Network Identification Network Identification builds an inventory of streets that describe the municipality's complete roadway network. The direction of travel, street length, width, ownership, classification, zone and pavement type are among the items identified at this initial phase in the pavement management process. This integral step ensures the streets surveyed are the definitive set to be analyzed. Pavement Management Section Identification Once the Network Identification is complete, the field work begins. Each street contains one or more pavement management sections. A pavement management section defines the limits of previous construction or maintenance activities within each street. Sections are defined by having the same width, typical distresses, functional class, etc. The goal is to set up homogenous areas of pavement to aid in assigning the appropriate repair. A street may be one section, or it may be comprised of several pavement management sections, depending on its construction history. 3 AN $00 ,QgVhb Surface Distress Assessment PCI Defined PCI Calculation For each pavement management section, the severity and extent of nine major pavement distresses are recorded, and then entered into a weighted formula to arrive at a Pavement Condition Index (PCI). The distresses are categorized as base related or surface related distresses. Base related distresses indicate that the pavement structure is inadequate for the existing traffic load and soil conditions. Streets that show significant base related distresses may need to have the pavement structure strengthened with either thicker or stronger base or pavement materials. Surface related distresses are caused by age and weathering of the pavement. Streets that have predominantly surface related distresses are excellent candidates for maintenance sealing to inhibit further pavement oxidization (the main effect of aging). Streets with more of the base related distresses will most likely need some full depth patching, structural overlays or reclamation /reconstruction. The four base related distresses are: • potholing or non - utility patching • alligator cracking • distortion • rutting The five surface related distresses are: • block cracking • transverse or longitudinal cracking • bleeding or polished aggregate • surface wear or raveling • shoving, slippage or corrugation A PCI was generated for each inventoried pavement management section in Reading using the surface distress data collected by VHB. PCI is measured on a scale of zero to one hundred, with one hundred representing a pavement in perfect condition and zero describing a road in impassable condition. Each type of observed pavement distress is assigned a deduct value based on the type, severity and extent of the distress. A weighted sum of the deduct points is subtracted from the perfect "one hundred" road in order to generate a PCI for each pavement management section. In general, base related (pavement foundation) distresses are weighted more heavily than surface related distresses. For example, if 15% of a road section had medium severity "Alligator Cracking" it would receive a deduction of 40 points. Whereas the same area of "Block Cracking" would only receive a deduction of 15 points. The actual PCI calculation follows: PCI = 100 — (Highest Deduct Value) — (25 % of remaining base related deduct values) - (10% of remaining surface related deduct values) V0 The Five Treatment Bands Do Nothing VHB's RoadManagerTM software uses broad ranges to group the individual repair types into five major treatment bands. Treatment bands are a useful tool to summarize data on a Town -wide basis. An individual road segment will fall into a particular category based on the strategy table's output of repair types and will vary due to functional classification. The goal is to gain a broad understanding of the existing conditions in simple yet meaningful terms. Table 1 - Treatment Band Descriptions TREATMENT BAND PCI* Description DO NOTHING 93 -100 Excellent condition - in need of no maintenance. ROUTINE 86 -92 Good condition — may be in need of crack sealing or MAINTENANCE minor localized repair. PREVENTIVE 73 -85 Fair condition — pavement surface may be in need of MAINTENANCE surface sealing, full depth patch and /or crack sealing. STRUCTURAL 61 -72 Deficient condition — pavement surface structure in IMPROVEMENT need of added strength for existing traffic. Typical repairs are overlay with or without milling. BASE 0 -60 Poor condition — in need of base improvement. REHABILITATION Typical repairs are reclamation or full depth reconstruction. Note: The Treatment bands are defined below and can also be referenced in the glossary of terms. *These are only general PCI ranges for reference purposes, and represent only one pavement type. There are several fields considered by the strategy table when assigning repair types to each individual street. The Do Nothing category exhibits roads which are in need of no maintenance. These roads are in excellent condition. Routine Maintenance Routine maintenance activities are those which are taken to correct a specific pavement distress. Routine maintenance usually addresses localized pavement defects and includes activities such as: ❖ Full depth patching; ❖ Skin patching; ❖ Crack sealing. 5 �f01 �vrhb Preventive Maintenance Preventive maintenance activities are those which are performed at planned intervals to protect and seal the pavement. Seals are designed to provide one or more of the following benefits: ❖ Prevent the intrusion of air and moisture; ❖ Fill small cracks and voids; ❖ Rejuvenate an oxidized binder; ❖ Provide a new wearing surface. ❖ Includes Microsurfacing, Thin Bonded HMA Overlays, Capeseals, and Chipseals. Structural Improvement Base Rehabilitation Structural improvement includes the work necessary to restore the pavement to a condition that will allow it to perform satisfactorily for several years. Generally, a structural improvement will consist of milling the existing pavement down and applying a new Hot Mix Asphalt Overlay allowing existing grades to be maintained. When the existing grade can be increased a new Hot Mix Asphalt course can simply be placed upon the existing surface. Structural improvements also include the work necessary to prepare the pavement for an overlay, either with or without milling. The major activities involved in the preparation process are: ❖ Partial depth patching; ❖ Full depth patching; ❖ Joint and crack sealing; ❖ Grouting and undersealing (filling voids); ❖ Grinding and milling (removal of high spots in the pavement); ❖ Hot Mix Asphalt Leveling Courses. Base rehabilitation utilizes one of two methods: ❖ Reclamation; ❖ Reconstruction. Reclamation is the process of rehabilitating existing deteriorated pavements. The existing pavement and base, subbase, and possibly subgrade are pulverized and blended to create a homogenous pavement base. This reclaimed pavement base is then paved with a new Hot Mix Asphalt surface. M *Vhb Reconstruction is the complete removal and replacement of a failed pavement, and might also involve widening, realignment, traffic control devices, safety hardware, and major base and drainage work. General Roadway Indices In addition to the pavement distress survey, each pavement management section was characterized by a series of general roadway indices that describe a number of roadway attributes and are also factors in the decision- making process. Each index is based on a scale of 0 to 100 with 100 indicating an ideal condition. Definitions of each index can be found in Appendix D. They include: • Rideability Index (RI); • Drainage Condition Index (DCI); • Utility Condition Index (UCI); • Sidewalk Condition Index (SCI). Customizing Repair Strategies VHB met with the Town DPW to review VHB's typical repair strategies, and to learn how to customize these strategies to meet the Town's specific needs. VHB also refined repair unit costs. VHB's goal was to understand Reading's decision - making process and simulate that process in the budget analysis software based on the pavement condition and other criteria of each pavement section. Details on the development of the unit costs to be used by the Town's system can be found in Appendix C. Preparing Budget Scenarios Once the roadway conditions are inventoried and analyzed, and the repair strategies are defined, the impact of various spending programs on the roadway network is assessed. These studies can range from 1 to 20 years; however, for the purpose of this report, 10 -year studies are used. The purpose of the budget planning process is to determine the impact of various spending levels to find a funding level that will best meet Reading's needs. The budget analysis software uses pavement deterioration curves, unit costs, and the strategy tables developed in the repair strategy definition phase to assign each street a repair type and associated cost for each year of the study. The software also assigns each street a benefit value that is used to prioritize which streets the software will select for repair each year. It is important to I►i to s t Vhb understand that RoadManagerGPMSTm is a network -wide planning tool, and is not intended to give definitive street -by- street repair data. Field verification and testing are recommended to confirm any street repair list generated. The results of the budget analysis are two -fold. Pavement management deals with the life cycle of pavement structures and the various repair treatments to maintain the condition of the pavement. The pavement management system and the various repair types utilized in the study do not directly address other physical improvements associated with a roadway. Some of the items, which might be encountered on a roadway project, include the storm drainage system, traffic signals, and utility adjustments. In an attempt to develop a reasonable cost of various improvements, the overall scope of a typical project associated with the various repair types was estimated to develop a network level unit cost for the work. The actual scope of work and costs will vary for each individual roadway. Actual repair costs will need to be developed at the project level and may differ from costs utilized in this study. Deterioration Curves Strategy Table In order to properly plan for future repairs, the budget analysis feature of RoadManager TM utilizes deterioration curves. The deterioration curves estimate the rate at which the pavement condition decreases over time. These pavement deterioration curves depict two major categories of functional class - arterials and collectors in one curve and local roads in the other. RoadManager TM uses a table of repair strategies to assign specific road repair types to individual roadway segments. The repair strategy table incorporates PCI ranges as well as functional class and pavement type to simulate decisions consistent with Reading's repair practices and procedures. Project Prioritization The Budget Analysis software prioritizes needed system repairs based on the estimated "Benefit Value ". The Benefit Value formula is calculated using variables representing traffic volume, repair service life, PCI, and unit repair costs for each pavement management section. The calculation for the Benefit Value is shown in the Glossary at the back of the report. For each plan year, the software prepares a future roadway condition projection, exhausts the assigned budget, and then produces an annual list of roads included in the repair program. 6000 �rhb The Benefit Value prioritization process generally favors cost effective maintenance alternatives. Repair actions are typically delayed on those sections that require reconstruction or major rehabilitation because the benefits for dollars spent are generally lower than maintenance candidates. After the relatively good roads are "saved ", improvements are directed towards the poorer arterial and collector roads, and then to the local roads in need of major rehabilitation. Benefit Value = ADT * Life of Repair PCI * Unit Cost of Repair 0 ,WSo whb 3 Existing Conditions Town Roads Pavement Conditions Upon conducting the field evaluation of pavement conditions, the average PCI for Reading's road network was found to be a 77. An average PCI of 77 represents a road network in fair to good condition. As displayed in Figure 2 below, the variety of conditions shows the Town's need for an aggressive pavement preservation program as well as a budget for capital improvements. Continued low -cost routine and preventive maintenance on the roads in better condition will be critical to prevent them from deteriorating into a condition that would require more expensive capital repairs. Figure 2 - PCI Distribution 10 i�i �Vhb Backlog of Work Applying the five treatment bands shown in Table 1 and unit costs referenced in Appendix C to Reading's road network, a summary of outstanding work was developed. The following table gives the miles and dollars associated with each treatment band for the conditions at the time of the evaluation. Table 2 - Summary of Miles and Dollars of Outstanding Work Base Rehabilitation 23.7 $10,327,000 Structural Improvement 10.8 $2,291,000 Preventative Maintenance 15.0 $1,521,000 Routine Maintenance 15.3 $73,000 Do Nothing 28.0 $0 Totals: 92.7 $14,212,000 The following two figures present the information above graphically. Figure 3 - Current Backlog Mileage by Treatment Band 11 vvhb Figure 4 — Current Backlog Cost by Treatment Band Figures 3 and 4 show that while roads in need of base rehabilitation represent less than 30% of the roads in miles, they represent more than 70% of the total backlog of work in dollars. Base Rehabilitation is the most expensive treatment category. Conversely, there are 15 miles of roads in the routine maintenance category that can be treated for only $73,000. It makes good financial sense to spend the relatively small amount of funds necessary to extend the lives of the roads in need of maintenance. Town Parking Lot Pavement Conditions Upon conducting the field evaluation of Reading's parking lot pavement conditions, the average PCI was found to be a 77. A total of 66 parking lot sections were evaluated with PCI's ranging from 41 to 100. As displayed in Figure 5 below, the variety of conditions shows the Town's need for a pavement preservation program for the Town's parking lots as well as the road network. Continued low -cost routine and preventive maintenance on the parking lots that are in better 110 46 �*�� Vhb condition will be critical to prevent them from deteriorating into a condition that would require more expensive repairs. Figure 5 - Parking Lot PCI Distribution NIIAIIIIX 250000 IA id J to 200000 Y L R a 4- v 150000 v Q) L 3 100000 Cr H 50000 .7 Parking Lot Backlog of Work Applying the five treatment bands shown in Table 1 and unit costs referenced in Appendix C to Reading's parking lot inventory, a summary of outstanding work was developed. The following table gives the area in square yards and the dollars associated with each treatment band for the conditions of the parking lots at the time of the evaluation. 13 vhb Table 3 - Summary of Area and Dollars of Outstanding Work Treatment Bands Area (SY) Cost Base Rehabilitation 16,837 $441,000 Structural Improvement 18,245 $225,000 Preventative Maintenance 27,163 $162,000 Routine Maintenance 31,856 $9,000 Do Nothing 11,733 $0 Totals: 105,835 $837,000 The following figure represents the information detailed in Table 5 graphically with percentages of total cost for each treatment band. Figure 6 — Parking Lot Backlog Cost by Treatment Band 14 ��0 *Vrhb GIS Integration The Town's pavement management system is Cully integrated into ArcGIS, which is the Geographic Information System software used by the Town. This allows the Town to map pavement conditions, pavement repair history, system generated project lists and road programs. On the following page is the current pavement condition map followed by the current parking lot pavement condition map. 15 Reading, MA Pavement Conditions Map N 0 0 0 Legend Pavement Condition PCI 34-50 51 -60 61 -72 73-85 86-92 93-100 a 11 0 //0 hb. lilah Cp Sahb m 0 0 O 4 7 vid nce Rd N m m J Fait _van Norden Rd M v� Of a � m � a�: C O �0 ae. o ae Goo . N N / M1 r� ID Bre erl n Dana Rd , WakefG_ S� ®G =_ NSt ar ,. �mont St P��� s � Cheques tt R d 6 , °'/- Z <f a OTT" e. t O ^NO m N I m St J e� 'cyreeh St c v 4 e NJ Ptneva ysT 0 0.25 0.5 0.75 1 1 1 1 1 I Miles Created October 17, 2016 for demonstrative purposes. in ►M ILI Legend Parking Lots PCI 41 - 50 a 51-60 61-72 -85 73 86-92 93 - 100 Pavement Routes % A MO. - 0#r 91 lfhbe 160 0 0.3 0.6 0.9 1.2 Miles A Created October 17, 2016 for demonstrative purposes. V Vhb CI Budget Analysis Reading has a major investment in its 92.7 miles of Town owned roads and parking lot sections. It is easy to forget that roadways are a community's single largest investment. The final phase of the pavement management process that VHB undertook for this report was the examination of various annual spending levels. Scenarios Explored Scenario Detail VHB projected the future average PCI and dollar backlog for three funding scenarios. These scenarios explored the effect of applying three different levels of funding over a period of 10 years on the overall pavement conditions in the Town. The funding scenarios examined were: "Chapter 90 Funding" $600,000 per year "Current Budget" $1,050,000 per year o Includes $600,000 Chapter 90 funding + $400,000 local funding + $50,000 for crackseal budget. "Improve PCI" $1,350,000 per year This section will outline the specific annual funding levels used in the budget scenarios and will compare their results. These scenarios do not include the parking lot pavement segments. The required funding for the suggested parking lot repairs are detailed in the section titled Parking Lot Backlog of Work. Chapter 90 Funding This scenario shows the results of spending the current Chapter 90 funding of $600,000 per year on Reading's road program each year over a 10 year period. This funding scenario would cause the current average PCI to drop from 77 to 70 in the year of 2026. As shown in Table 5 below, the projected backlog under this funding plan would increase by nearly $13M over a 10 year period. 18 �Vvhb Table 4 — $600,000 Plan Date Current Funding Summary Budget .. 77 $14,212,000 2017 $600,000 76 $16,411,000 2018 $600,000 76 $17,917,000 2019 $600,000 75 $19,531,000 2020 $600,000 74 $20,881,000 2021 $600,000 73 $22,345,000 2022 $600,000 73 $23,387,000 2023 $600,000 72 $24,663,000 2024 $600,000 71 $25,608,000 2025 $600,000 71 $26,310,000 2026 $600,000 70 $26,779,000 Current Budget (2016) This scenario was explored to determine the average PCI and projected backlog using Reading's current approved budget. The scenario shown below approximately maintains the current PCI at a funding level of $1,050,000 per year with the backlog of work continuing to increase approximately $6.5M over the 10 year period. Table 5 - $1,050,000 Plan Date Current Fundinq Summary Budget .. 77 $14,212,000 2017 $1,050,000 78 $16,411,000 2018 $1,050,000 78 $17,028,000 2019 $1,050,000 77 $18,064,000 2020 $1,050,000 77 $18,900,000 2021 $1,050,000 76 $19,720,000 2022 $1,050,000 76 $20,205,000 2023 $1,050,000 77 $20,753,000 2024 $1,050,000 77 $20,976,000 2025 $1,050,000 77 $20,884,000 2026 $1,050,000 77 $20,719,000 19 Vhb Improve PCI This scenario was explored to determine the funding level that would improve the overall Town -wide conditions to a PCI of 82. It shows that a $1,350,000 total annual expenditure would significantly improve town -wide conditions, though still allow an increase in backlog of approximately $2.7M over 10 years. Table 6 - $1,350,000 Plan Date Current Fundinq Summary Budget .. 77 $14,212,000 2017 $1,350,000 78 $16,411,000 2018 $1,350,000 79 $16,540,000 2019 $1,350,000 79 $17,176,000 2020 $1,350,000 78 $17,664,000 2021 $1,350,000 78 $18,112,000 2022 $1,350,000 79 $18,157,000 2023 $1,350,000 80 $18,279,000 2024 $1,350,000 81 $18,014,000 2025 $1,350,000 81 $17,556,000 2026 $1,350,000 82 $16,955,000 Budget Results Summary The following charts illustrate the trends of the Town -wide pavement conditions over a 10 year period under the three funding levels analyzed. A funding level of $600,000 per year would allow the PCI to decrease from its current value of 77 to a 70. A funding level of $1,050,000 is necessary to maintain the Town's current conditions, while a funding level of $1,350,000 improves the Town's infrastructure. 20 ,���I %rhb Figure 9 - Projected Pavement Condition Summary 85 Average PCI by d 80 77 B 75 70 65 28 26 24 22 20 O 18 16 wo ® 14 Y M 12 CO 10 82 70 Chapter 90 Current Budget ;Improve PC Figure 10- Projected Backlog Summary Projected Backlo,,;, Summary `O 1O 1O -O 1O `�O �O -O -10 11-10 .')0 Chapter 90 Current Budget - Improve PCI 21 qmvhb L� Concluding Remarks The Town of Reading now has a pavement management system based on road condition data and descriptive information collected in 2016. The Town is urged to fully utilize the updated data it now possesses. The Reading pavement management system gives Town decision - makers a picture of existing roadway infrastructure conditions and a dollar estimate to improve streets in poor condition while protecting those pavements already in good condition. The findings of this study reveal that there are quite a large number of roads in the Town of Reading in fair condition that can be maintained by one of many lower cost preventive maintenance options, which would slow their deterioration into the more expensive treatment bands. However, having miles of roads in each condition band, Reading will benefit most from a balanced attack of maintenance, overlays, and base rehabilitation. Recommendations • Budget adequate funds to achieve pavement condition goals • Make timely maintenance repairs • Repair localized base problems before applying an overlay • Address major rehabilitation needs as funding allows • Develop multi -year road programs • Coordinate with local utilities to perform upgrades and repairs in advance of projected construction projects • Perform project level testing prior to major rehabilitation projects to ensure proper life of new pavement • Provide for construction inspection at the plant and in the field to ensure quality material is provided and quality work is being performed • Update database to reflect work that is done (maintains accuracy of system) • Update pavement conditions at a minimum of every 4 years or 25 %per year • Track specific and overall conditions periodically • Evaluate funding levels periodically 22 h b L91 Appendices Appendix A - Pavement Inventory Report The pavement inventory report is broken into sections of Public and To Be Public road segments. The Reading pavement inventory was then sorted alphabetically by Street Name. 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Q Q Q .N N Y In Y Vl Y cn ..O 0 .0 -0 'p .0 c J c �' c vl N m Y Y Q 11 a c c c c ro i ro J J vl v� cn c c t v v E 3o L o 0 0 E E E 6u _a ro 3 a Z c Z y Y .0 7 7 '7 7 'O : 'O 'O "p W v O 0 ro vYi Yvl vYi IYiI _ In +=+ M M M-0 0 0 0 0 0 m s as 3 t _ _ Z 3: 3: 3 31 3: 3 : 3: 3i : 3: 3: :-9 3: 3: 3: 3: 2i � 3: 3 3S 3: � 3: 3: 3: 3: 3: H m Vhb Appendix B - Parking Lot Inventory Report The parking lot inventory report displays the public parking lot sections. The Reading parking lot inventory was sorted alphabetically by Name. The included fields in this report are Name, From Segment, To Segment, Pavement Type, Functional Class, Curb Type, Area (so, and PCI. 24 al al m Ln vi m C 0 c LL C w E CI w E t a cc c E LL E m (7) 0 m 00 N a) 01 r, 00 U) r- r-f m rN 110 CD rl m (N Ln %0 cq r"�. r, C14 m Ln kD tl, (31 Lq ti- Ln ko (D C) 1.0 ol r- 00 C) fy) to in N Ln w L, Ln -i —j -1 CO c! 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L9 a a a! am a a a a a :C c c c C c 'c c r u u u u u u u u u O O 0 O O O O O O E E E E E E E E E' .L m m m m m m' m m m O N O �q O p m w cn c O o m +m m a m a m N w V) 0 w Y s m to u V N a -0 a) c m V a1 'O O L O _ N cn C m m 0 6 C C H 3 d W} 0 0 E m :... to to J� Lu a' ce L u Y L .-i to 0 0 o a a- 0 O c i w o W N a m a v Sc to ) O O t% Ln : G >... m m LJ �.. LL U c m m 0 'WO : C: a. m L 3 v c 0 00 0 S tin tin ° Ln O O 0 O 0) c rn c 0) c 01 c 01 c — C O O m m 10 JO 'T a a a c� N O c 0 0 O _ °� n s .0 +a a i� ii to to m aci V — a 10 -0 "c 'c U ti L S N � a) au V Yn p N o �w d n O+� cu > O O m N I In N O J Q 0 a 0 #hb Appendix C - Repair Alternatives Table 7 — Repair Alternatives Alternative Description Unit Cost ($ /SY) Reclaim Art /Coll Reclaim of an Arterial or Collector $45.20 Reclaim Local Reclaim of a local road $26.50 Reclaim (ST) Base Rehab. Reclaim of surface treated road with base rehabilitation $25.10 Reclaim (ST) Structural Overlay Reclaim of a surface treated road with a structural overlay $25.10 3" Overlay w /mill Art/Coll 3" mill and overlay of Arterial or Collector $16.50 3" Overlay on Art/Coll 3" overlay of Arterial or Collector $13.20 2" Overlay w /mill Local 2" mill and overlay of a local road $12.50 2" Overlay on Local 2" overlay of a local road $9.20 2" Overlay on Local (ST) 2" overlay of a surface treated local road $9.20 Patch and PrevMaint Overlay Patching and thin preventive maintenance overlay $8.30 Base Rehab - Gravel Base rehabilitation of a gravel road $7.00 Gravel /Drain Structural Improv Structural and drainage improvement of a gravel road $5.50 PrevMaint Overlay Thin preventive maintenance overlay $5.00 Prep and Chip Seal (ST) Preparation and chip seal of a surface treated road $3.00 Double Chip Seal (ST) Double chip seal of a surface treated road $2.30 New Gravel /Blade /Correct Drain New gravel and corrected drainage issues of a gravel road $2.25 Gravel Routing Drainage Work Improved drainage conditions of a gravel road $1.50 Crack Seal and FDP Full depth patching and crack seal $1.50 Crack Seal or Patch (ST) Crack seal and patching of a surface treated road $0.60 Crack Seal or Patch Crack seal and patching $0.30 Do Nothing $0.00 25 l 100 0 A�b Appendix D - Glossary of Terms Definitions ■ BASE INDEX (BI): is an index derived from controlled measurements and evaluations of condition survey distresses attributed to the underlying unbound base and subbase materials, and is manifested as non - utility patches, alligatoring, cross section, and consolidation. It is a rating established as an indicator of asphalt materials quality and performance on a scale from 0 to 100, with 100 being excellent. BENEFIT VALUE (BV): The benefit value is computed by RoadManagerTm at the time it determines the most beneficial recommended repair for a particular road section. The benefit value formula is: ADT x Estimated Repair Life Current Cost x Condition Index Where BV = benefit value, ADT = average daily traffic, and Condition Index = the condition index for the particular road section for the type of work being done. CAPITAL REPAIRS: Capital repairs are extensive and costly repairs such as Structural Improvement and Base Rehabilitation work. DEDUCT VALUES: Deduct values represent the penalty assessed for each identified distress and is used in the calculation of the Pavement Condition Index. Each distress has multiple severity and extent levels, with a specific deduct value at each level. Deduct values may be modified for all nine pavement distress types. The deduct value is ultimately subtracted from a perfect pavement condition of 100. DEFICIENCY: is any indication of poor or unfavorable pavement performance or signs of impending failure; or any unsatisfactory performance of a pavement short of failure. DETERIORATION RATE: is a prediction of the anticipated change in a roadway's condition over time. DISTRESS: Distresses are the physical defects in a pavement system which can be observed and quantified through visual inspection of the roadway surface. Broad categories include cracking, patching, depressions, and surface wear. 26 `"'vhb DRAINAGE CONDITION INDEX: A score between 0 and 100 to assess the relative drainaqe condition of the pavement segment. A roadway with drainage features in excellent condition with no immediate maintenance efforts required would receive a score of 100. Roadways with evident drainage failures and major undrained areas would receive an index of 0. FUNCTIONAL CLASSIFICATION: Road functional classification places all streets and roads in the network into one of three general categories - arterial, collector, or local - according to vehicular volume, roadway geometry, and traffic characteristics. GRADE: is a measure of the steepness of a slope, expressed as a percentage. One percent slope has one foot of elevation change in one hundred feet of horizontal distance. MAINTENANCE: is anything done to the pavement after original construction short of complete reconstruction, excluding shoulders and bridges. NETWORK LEVEL: is an assessment of conditions and /or program needs across the entire roadway system encompassed by the roadway management study. PAVEMENT CONDITION INDEX (PCI): is an index derived from established measurements of pavement surface condition distress or deficiencies. It is a serviceability rating established under controlled conditions having a scale of 0 to 100, with 100 being excellent. PAVEMENT MANAGEMENT (PM): Pavement Management is the effective and efficient directing of the various activities involved in providing and sustaining pavements in a condition acceptable to the traveling public at the lowest life -cycle cost. PAVEMENT MANAGEMENT SYSTEM (PMS): is an established, documented procedure treating many or all of the Pavement Management activities in a systematic and coordinated manner. It consists of five essential elements structured to serve decision - making responsibilities at various management levels. 1. Pavement surveys related to condition and serviceability; 2. Database containing all pavement - related information; 3. Analysis scheme; 4. Decision criteria; 5. Implementation procedures. PAVEMENT PERFORMANCE: is the assessment of how well the pavement served the user over time. The engineer often associates pavement condition with an arbitrary, but quantifiable, value relating to pavement roughness, pavement distress, or 27 �i +i �vhb pavement strength. Performance is the measured change of condition and /or serviceability over increments of time. SIDEWALK CONDITION INDEX: A score between 0 and 100 that evaluates the average overall condition of the sidewalk within each pavement section. An index of 100 would be given to sidewalk section in excellent condition while an index of 0 would be given if the sidewalk has failed and requires replacement. UTILITY CONDITION INDEX: A score between 0 and 100 that evaluates the relative condition of the utility patches found within a pavement segment. A score of 100 would be given if the utility patches have little or no effect on the driver while a score of 0 would be given to a roadway that a utility patch makes nearly impassable at the posted speed limit. PAVEMENT TYPES: The RoadManagerTm assigns an unlimited number of pavement types, including bituminous concrete, surface treated, gravel, Portland cement concrete, and composite, to the streets and roads. Pavement types serve to inform pavement engineers of the operating condition of the street, and provide a meaningful communication tool when engineering judgment is required to select possible rehabilitation alternatives. "Surface treated" designates a road surface and pavement structure that evolved over time. Generally, this type of surface starts as a dirt road, then is built up over time with a series of sand seals and stone seals. Conversely, a "bituminous concrete" roadway is typically engineered with a pavement structure designed to withstand predicted traffic volumes. The roadway usually has a gravel base, a binder course, and an asphalt wearing surface. The "composite' surface type is used to describe a bituminous concrete roadway that has received a preventive maintenance surface treatment, such as microsurfacing. PRESERVATION MAINTENANCE: Preservation maintenance is used to describe the routine and preventive maintenance repair categories. PREVENTIVE MAINTENANCE: Preventive maintenance activities are those which are performed at planned intervals to protect and seal the pavement. Seals are designed to provide one or more of the following benefits: 1. Prevent the intrusion of air and moisture; 2. Fill small cracks and voids; 3. Rejuvenate an oxidized binder; 4. Provide a new wearing surface. PROJECT LEVEL: is a detailed assessment or identification of needs relative to a specific roadway, or a section thereof, as opposed to network level applications. It may include on site pavement testing, lab evaluation, life cycle cost analysis, and treatment recommendation for the particular pavement section. 28 Ott vhb RECONSTRUCTION: Reconstruction is the complete removal and replacement of a failed pavement, and might also involve widening, reailignmenl, traffic control devices, safety hardware, and major base and drainage work. REHABILITATION: The rehabilitation of pavements includes the work necessary to restore the pavement to a condition that will allow it to perform satisfactorily for several years. Rehabilitation also includes the work necessary to prepare the pavement for an overlay. The major activities involved in the rehabilitation process are: 1. Partial depth patching; 2. Full depth patching; 3. Joint and crack sealing. 4. Grouting and undersealing (filling voids); 5. Grinding and milling (removal of high spots in the pavement.) 6. Overlays. REPAIR STRATEGIES: The RoadManagerTm represents repair strategies in a table of user defined "if, then" statements. The recommended repairs are based on seven decision factors: PCI range, Base Index, Surface Index, Functional Classification, Surface Type, Utility Index, and Drainage Index. These input conditions to the repair strategy table represent the various conditions for each decision factor. REPAIR TYPES: are the various choices of treatment available for providing a solution to a pavement deficiency or problem. The associated repair type cost is based on a locality's past experience. RIDEABILITY INDEX: Riding comfort evaluation performed at the posted speed limit. The index ranges from 0 to 100. A rideability Index of 100 would correlate to a roadway without any discomfort. A rideability Index of 0 means the roadway is nearly impassable at the posted speed limit. ROADWAY MANAGEMENT SYSTEM: A roadway management system has all the database attributes of a pavement management system as defined above, along with recording additional inventory and condition data on a range of roadside elements. These additions to the management system database may include drainage features, utilities, traffic signs, pavement markings, sidewalks, pedestrian ramps and other road related elements within the right of way. Because the roadway management system has common locating and identifying fields for each roadside element, the database can be comprehensively evaluated for system wide planning and management. ROUTINE MAINTENANCE: Routine maintenance activities are those which are taken to correct a specific pavement failure or area distress. Routine maintenance usually addresses localized pavement defects and includes activities such as: 1. Full depth patching; 2. Skin patching; KE �Vhb 3. Crack sealing. SURFACE INDEX ($I): is an index derived from controlled measurements and evaluations of the pavement condition survey distresses attributed to such asphalt mixture and material components as: surface wear /raveling, mix characteristics, and polished aggregate. It is a rating established as an indicator of asphalt materials quality and performance on a scale from 0 to 100, with 100 being excellent. THRESHOLDS: The thresholds define various condition index ranges used in the determination of recommended repairs. These thresholds identify PCI ranges from 1 to 5, with 5 representing optimal conditions and 1 representing complete reconstruction. 30 0; �� �vhb Appendix E - Backlog Report The backlog report was first sorted by the suggested repair alternative and the corresponding treatment band that the repair fell into. The treatment bands are reported in the order of: Base Rehabilitation, Structural Overlay, Preventive Maintenance, Routine Maintenance, and Do Nothing. The backlog report also includes the Street Name, From Segment, To Segment, Repair Alternative, Length, PCI, Cost, and Benefit Value Ratio. 31 N N N -. O N N (V ' N m 00 t0 Ln O) r N m a0 00 w 00 ' 00 00 r )` 1\ '4 c-1 f, :t, IM ID N O O i 00 00.: O 00 O 00 O 00 O O M M O 00 -1 r-1 r-1 c-1 M M O O: O O l0 N N o0 M r '. �4 't : �r M m 00 00 M M t- M n lD M l0 i0 M LD L.O M ; Ln Ln Ln Ln Ln f [t cj' cT l0 � �' d• d' V• M M M. M M M M M M M M: M M M ID M 0) to to "1 r Ln O O : t0 0) :. 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Y C 'O C -p t C vi LY Y : E -1 L LY Z _c c v Ln ° E —> a= o o �, N i Y N N= p o +, > Q p B to o n o E o, 0;� 3 to m m v >a � v Li N °' v v_ p 4 .J L �' c —^ c Ln = : -C > = c C > -0 3 " L 4) rn c +� r`a c cu vi 2 L ;m , 3: Ln m LQ< m� ;' Q U m a Q m 0- 3 2 C7 m` Q n'� � a� a m< 3: A& 00 e ,vhb OFRfiA�' y. Town of Reading Meeting Minutes s39 °1NC04Q�PP Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -10 -10 Time: 7 :00 PM Building: Reading Town Hall Location: Selectmen Meeting Room Address: 16 Lowell Street Session: Purpose: General Business Version: Draft Attendees: Members - Present: A. Chair John Arena, Barry Berman, Dan Ensming n Halsey, Andy Friedmann Members - Not Present: Others Present: Minutes Respectfully Su.bakitted By: ANIMOMr- Topics of Discussi Mr. Arena called thIffiftetinci to r at 7:00 y Miyares, ERWIftive eputy Chief CIW, Fire elanson, Karen Draper, bois, Gerald Guilfoy, Bill Brown, Pamela Adrian, Diana Halsey, hQv Cole, Kaitlyn Mercurio, ok Mr. Aren ,, e R ent and noted`Ti'was fascinating hearing a Holocaust surviv '� +� ory. Mr. ann noted lima visory Committee and putting together a plastic bag polic at their last ng t .scussed the feedback from the business community. He also t to the RED e t and ted it was very well done. Mr. Berm tended the omic Development Forum and noted it was very well attended not only by ents but b t of towners. Jay Ash was a key note speaker. Our Economic Development for A Corona did a great job with the event and it was very successful. Mr. Ensminger met e VASC prior to their meeting tonight and interviewed two candidates for CPDC. a noted the Town Manager reviews are due so they can go over them next meeting. He also went to the RED event and the economic development forum. He also wanted to apologize to someone who wrote a letter for YES Reading, he apologizes for the mix up and already apologized in person but also wanted to do it publically. Mr. Halsey noted the Senior Flu Clinic is up and running at the senior center. He went to the RCASA annual event where they had spectacular speakers with a powerful message about this epidemic that more people need to be aware of. Public Comment Page 1 1 M0 Pamela Adrian stood up and read a letter from the Gould Street Alliance insisting the town institute a town wide moratorium immediately on all building and approvals for development. Kevin Sexton wanted to put on record that he also sent the Selectmen a letter regarding last week's meeting and the comments that were made attacking specific volunteers. That kind of behavior and comments should absolutely not be tolerated. The town has a wealth of volunteers that we rely on and there is no need to publically and personally attack anyone. y John LipIrtrom Mineral Street voiced his opinion that he does not find it acceptable that the Selectmen filled the other Board of Health vacancy improperly and not following our bylaw. He asked the Selectmen to rescind both the appointments and do ' II over again properly. Mr. Arena explained they acted that night on the advice from To unsel that night. They had no pre- thoughts to do this until Ms. Shurland resigned in ginning of the meeting. Kaitlyn Mercurio stood up and said she felt confused abo a ency situation that was stated last week as the reason for needing to finally fil a cancy. noted they had applicants for a while before they acted on them. Mr. LeLacheur explained that the temporary healt t said the tow\nd count on him to be at the f all street faire so that left the little time to act d us that. Mr. Friedmann asked why we needed a full ti alth agen r the fre. Mr. LeLacheur explained to keep ourselves fro liabili methhappen. Mr. Halsey noted we have to look out for the best r is town and that was the best way to do that. hat the Rftwn of Deeds night was a huge 6giLs Bona d almost $200,000 worth he Se en and Town Manager for g. She noted she is saddened by the lack of ho continued to interrupt the Selectmen Kris Holmes ted to ute pit about the "Hate has no home here" signs all . S ed the signs s Id read "love your neighbor" instead. Mr. Be note s a n his front yard with hopes that it will start conversations bet eighbors a ow t ve forward as a town with no hate. Mr. Le La noted he ha a honor of attending a ceremony award to Reading Veteran Bernie Poth fV7- wait, Reading resident Corporal Bernard M. Pothier, 99, was officially prom on Thursday, September 28, 2017, in a ceremony at his home. After bein the Philippines during the Bataan Death March, Corporal Pothier survived td the next three and a half years as a Prisoner of War. He witnessed the bon over Nagasaki and was finally liberated. After almost six years of service, Pothier was honorably discharged as a Corporal. Recently, with the assistance of Representative Bradley Jones and Congressman Seth Moulton's office his records were reviewed and he was found eligible for POW advancement as well as a Prisoner of War Medal he never received. Volunteer Appointments Mr. Ensminger noted they had two applicants for the Community Planning and Development Commission. The applicants are Rachel Hitch whose career, in New York, was in Planning and Tony D'Arezzo who has already been very involved with CPDC for a long time now. Page 1 2 �O. Mr. Ensminger made a motion to appoint Rachel Hitch to full term on the Community Planning and Development Commission with a term expiring 6/30/2018, and Tony D'Arezzo to an associate membership with a term expiring 6/30/2019. The motion was seconded by Mr. Berman and approved with a 5 -0 -0 vote. Appoint MAPC Representatives This is simply a reappointment. Mr. Ensminger moved that the Board of Selectmen, in accordance with the provisions of Massachusetts General Law, Chapter 4OB, sec ' n 24, we hereby appoint Steve Sadwick as the Town of Readings represe a to the Metropolitan Area Planning Council. Said appointment a for a term of three years expiring June 30, 2020. In accordance with the provisions of Massachus t enera ,Chapter 4OB, section 24, we hereby appoint Jean Delios as t wn of Rea is Alternate representative to the Metropolitan Area Plan Council. Said intment shall be for a term of three years expiring June 20. The motion was seconded by Mr. Berman th a 5 -0 -0 ent to expTARkheir event. Their friend Jake Bhddiction. re planning a music festi� 7ils'llbad love O'Rhwic. The event will be hE a Go a ac t to help raise money Vis e. h ve about $3,000 in sat with the department hea the same page. Mr. Halsey noted t as a gre ation to HW such an event and he applauds what they are doing for their fri Mr. Arena n the ev to cess. Police —4%W d e n Chi olice Mark a is tonight to introduce his three new officers. And irwan, an RM adua ss of 2007, was pinned by his father. Zacha tes, an RMH duate ss of 2012, was pinned by his mother. Benjamin dward, a Su High graduate class of 2011, was pinned by his parents. Fire Chief Gre ns wa sent to promote one firefighter and introduce a new one. Bryan Ryan was 11011iinoJifM Lieutenant and pinned by his brother. New firefighter 3 nW4MWyer was pinned by his father. Mr. Arena thanked all the new and promoted officers for their hard work and dedication to keep the town safe. Public Safety Staffing Overview Mr. LeLacheur explained that over 35 years we have increased in population yet are down 7 officers. Mr. Halsey noted our goal as a town is to keep expanding but yet we have less officers than 35 years ago. Thousands more people for the same amount of officers is not a good arrangement. The numbers say a lot look at the amount of housing we have added but we have not added any more public safety. Mr. LeLacheur noted we need to support our public safety and staff them adequately. r�PL Page 1 3 l YV `° Chief Segalla explained he has 41 staff members equaling 1.66 officers per 1000 civilians. He is recommending 5 extra officers, one being another school resource officer. Mr. Berman explained the 5 extra officers would only bring us up to average' staffing compared to our peers. Mr. Halsey also explained the badge pinning that just happened prior to this discussion, only filled vacant positions and they are still down one. When Chief Segalla explained that there could possibly, at worst, be a shift with only two patrol officers on, that is a huge problem we don't ever want to have. Mr. LeLacheur noted this is nothing new as we have talked about needing more officers last year as well. Fire Chief Burns explained he has 4 groups with 11 staff members in each group. The new developments we have put into town account for 10% of the calls get, with no added staff since they went in. Reading has a high population with low compared to our peers. Currently the fire department is staffed with 1.78 firefi per 1,000 civilians. An additional 4 firefighters would bring the department up to a among peers. There has been a steady increase in calls over the years and they c y ct that to continue as the population grows. A, Mr. Ensminger asked if they have ever talked a LeLacheur explained they have talked about it the whole town. Mr. Brown explained he has done his research, asl same staffing as they did 50 years ag,9,yet the pop 2rprise funding ublic safety. Mr. are not quite sure uld benefit U found that they have the s greatly increased. "U111C EgIlWCULIVII - \.UI -I UC31 I-ICVrIJUCIIICI 0011 V UQIC Mr. Le La simply note at the State has since rewritten the law and asked us to drop the special ecause it iM longer needed anymore. Dan Dewer stood a d Mr. Friedmann to recuse himself from this hearing. He does not think he can be imps I due to his previous role on the Board of Health and his close working relationship with Ms. Docker during his Selectmen campaign. Mr. Friedmann denied his request noting he thinks it is a help that he has understanding of the way the board of health works. Mr. Arena read the notice sent to Associate Member Nancy Docktor. He apologized for the first notice delay. Mr. Arena then asked Ms. Docktor if she prepared a written statement and Ms. Docktor noted she did not. Page 4 �� Mr. Arena asked if Ms. Docktor had counsel to represent and Ms. Docktor said yes Ms. Nolan was here for her. Mr. Arena asked if Ms. Docktor had any witnesses she would like to present during tonight's hearing and she noted just herself. Mr. Arena asked Ms. Docktor agrees that she had a part in prolonging the appointment of the health agent. Ms. Docktor answered no she does not. Mr. Arena asked Ms. Docktor if she ever made a motion to appoint the health agent to which she also answered no. Mr. Berman noted Ms. Docktor did not want to appoint the person a town hired, then asked her if she did anything to find someone else. Ms. Dockt:Offinsel noted she cannot do that by Home Rule. Ms. Docktor noted they had an appointed health agent Mr. Friedmann asked Ms. Docktor if she provided an son for not nting Laura Vlasuk. Ms. Nolan noted that doe ange th ;t t edocument saying she was appointed. You want M Jaret ct on a who ges public health records. Mr. Arena explain facts Laura ed she was not appointed and asked if she could still go and p sion nted. Mr. Halsey gLgLpoted tMV#JJdSPW o °f no one even saw until last week. letter to their house W signed it as a Board of Health Member, when she is only an associate. Mr. Arena explained again that Ms. Vlasuk disclosed all the facts and the agency, as well as our management staff, knew the facts and allowed it. There is no reason to even bring this up. Mr. Friedmann questioned if Ms. Vlasuk filled this out before she got permission or not. Mr. LeLacheur explained he had no idea that there was a problem appointing Ms. Vlasuk. He talked to the Chair many times and at no time did he say there was a problem he should be concerned about. Page 1 5 IN Ms. Nolan questioned why the Town Manager only talked to the Chair of the Board and noted most Town Managers involve the whole board. Mr. Miyares noted it is not uncommon for a Town Manager to just check in with the Chair of a Board and get a quick report of what is going on. Ms. Nolan then listed a bunch of towns, including Wellesley, and stated she knows for a fact that they all involve the entire board. Mr. Miyares replied by informing her he is also the Town Counsel for Wellesley and she is 100% wrong on that one. Mr. Arena asked Ms. Docktor if she inquired further about the expewe report and she answered no. Mr. Arena asked if she talked to the Attorney Ge;Violations. fi s. Docktor said yes she asked them a question. Mr. Friedmann asked Ms. Docktor when she was are of her ions that Town. Counsel stated or if she was ever aware. Ms. Docktor noted she was not aware she mad actiVillfthich was not for reAftnumber one; b authoritv art of it and Ms. Nolan sai wen General. A ul 8NIQ&rktorIW violations to which Mr. Arena noted 'on, the three executive sessions were improper. The first w reasoning. The second one was called for criminal they d about in the session. And the third one was called hich of number one because the Board of Health has no other part would have been improperly noticed. executive session based on the advice from the Attorney Mr. Miyares noted sh eceived faulty advice. Mr. Berman asked Ms. Docktor why she did not talk to our Town Counsel and Ms. Docktor said the Board of Selectmen's previous Chairman told her not to contact Town Counsel. Mr. Halsey replied stating he told her all requests to talk to Town Counsel go through the Town Manager and when Ms. Docktor asked him that before, it was about a completely different request she had. Mr. Arena noted while we're on the topic, we have taken a look at the expense reports and it comes to find out that they were never even changed. Page 1 6 1 Ms. Docktor answered saying but they were told by Ms. Pierce that they were and that's what they went off of. Mr. Halsey asked Ms. Docktor after having all this conversation, if she would like to change any of her answers or tell the board anything different from beforehand. Ms. Docktor did not understand what he was asking and therefore didn't know how to answer and said no. Mr. Friedmann asked Town Counsel if he sees any graceful way out of this to which Mr. Miyares replied noting it is not his decision, it is the boards. Public Comment Kaitlyn Mercurio asked why Ms. Vlasuk was allowed to take the if at the end of the course she becomes an inspector. Mr. Miyares noted ANYONE can sign up and take that cours (articular form she filled out was to get her an early discount. Bill Brown wanted to remind the board that if they r e Charter ually do not need a cause to remove a member. never interviewed. Demetra Tseckares sto she is c as to h got to this point. She told the Selectmen they o run meetindOwter because Ms. Docktor seems honest while the Board do t. Mr. Ensminger ma of the flftring, second by Mr. Halsey and approved via 5 -0- Mr. H xplain was y hoping for new light on this topic tonight but we have gott new inform an opes to move forward and remove Ms. Docktor. Mr. Engqfter noted he 11-im0not se any evidence that Ms. Docktor could continue to work with the of Health a this. Mr. Friedman ed thi n't go on for so long. He also wished the board dealt with this differently and t w ed our volunteers better. He is inclined not to remove Ms. Docktor. Mr. Berman noted Ms. Docktor did not like the person the Town Manager hired but that is not her job. It is Mr. LeLacheur's job to deal with a bad hire if we get one. It all comes down to a changed expense voucher which we found out was not actually changed. Ms. Docktor refused to appoint the health agent and that is where is coming from on this. With a heavy heart he will vote tonight to remove Ms. Docktor. Mr. Arena explained he admires Ms. Docktor's passion and sticking to her guns but he is compelled to recognize there is a problem here. While he is here, he has to represent the town and he will too, vote to remove her. Page 1 7 M� Mr. Ensminger moved that Board of Selectmen remove Nancy Docktor as an Associate Member on the Board of Health, effective immediately. The motion was seconded by Mr. Halsey and the board took a roll call vote as follows: Halsey - Yes Ensminger - Yes Arena - Yes Berman - Yes Friedmann - No Mr. Ensminger moved that the Board of Selectmen approve the minutes of August 29, 2017 as amended. The motion was seconded by Mr. Halsey and approved with a 5 -0 -0 vote. Mr. Ensminger made a motion to adjourn at 11:32 PM, WFby Mr. Halsey and approved with a 5 -0 -0 vote. Page 1 8 N Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, November 01, 2017 5:27 PM To: Reading - Selectmen Cc: Doherty, John ( John .Doherty@ read ing.k12.ma.us); Saunders, Caitlin; Burns, Greg Subject: rW: John, Act Now to Protect Town of Reading's Ambulance Fees Attachments: Call To Action - Potential EMS Revenue Loss.Tem plate. 17.10.24 Final Read .... xlsx Good afternoon, Caitlin, please add this email & attachment to the next BOS packet. John, please feel free to share with the School Committee. Attached is the estimated loss of Revenue to Reading based on a bill in front of the MA Senate. I would urge all elected officials to contact Senator Lewis to share your concerns — and certainly to hear his comments. This is the second time that such an effort has been launched (the other one was financially worse). This effort has gone further and gathered recent momentum. Below are some comments from Chief Burns: Hi Bob, last week at the State House A Healthcare Bill, which is a reform bill was filed. This bill calls for ambulance billing rates to be a maximum of 1.6 * Medicare rates. If this bill were to pass it would limit our ambulance billing to a rate of 1.6 * the Medicare rate. Our rates are 2.25 * Medicare and many communities that provide EMS transport services are at 3 — 4 * Medicare rates. The bill also establishes a healthcare review board, which puts the Fire Service in a minority position. We are in a similar position on the Board of Building Regulations and Standards and this has made efforts to improve fire safety in new construction very difficult to achieve. If this bill were to pass in its current form Reading would see a potential $190,000 reduction in ambulance revenue based upon 2017 ambulance transport data. Please see attached estimate based upon our transport data from 2016. The Fire Chief's Association of Massachusetts believe it is critical to have the Massachusetts Municipal Association on board. They believe that without MMA assistance, it is going to be extremely difficult to block or change the wording and we will see a reduction in revenue. Thank you, Greg Chief Gregory J. Burns Reading Fire Department 757 Main Street Reading, MA 01867 (P) 781.944.3932 1 (F) 781.942.9114 www.readingmagov Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanager @ci. reading. ma. us (P) 781 -942 -9043, (F) 781 - 942 -9037 www.readingma.gov Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Mass. Municipal Assoc. [mailto:alerts @mma.org] Sent: Wednesday, November 01, 2017 5:17 PM To: Reading - Selectmen Subject: John, Act Now to Protect Town of Reading's Ambulance Fees Legislative Alert ` n R Ad Now Massachusetts Municipal Association The Voice o(Cities and Towns www.mma.org Please Act Now to Protect Local Ambulance Fees Dear John, The Senate is preparing to take up sweeping health care cost containment legislation (S. 2190) in the coming days. As currently drafted, the bill includes provisions to authorize the Secretary of Health and Human Services to establish an ambulance services pricing schedule that would significantly reduce and cap municipal emergency medical service (EMS) fees. The bill would eliminate the long- standing authority of cities and towns to set EMS fees to cover at least part of the cost of the service. PLEASE CALL YOUR SENATORS TODAY! The MMA has opposed these provisions in written testimony at a hearing last month before the Senate Committee on Health Care 2 o\55 Cost Containment and Reform, because the impact would significantly reduce local fee - based revenues and shift the cost of EMS services onto the property tax. The MMA has been working as part of a coalition that estimates that current local ambulance revenues could be reduced by as much as 50% if this rate - capping language becomes law. You may have heard from your Fire Chief on this issue. The legislation is now before the Senate Committee on Ways and Means. We expect that the bill could be released to the full Senate within the next 24 hours. Please call your Senators today and ask that the ambulance fee provisions be dropped from the bill. This issue is only a small part of the 132 -page bill, yet the negative impact on cities and towns would be significant. If you have any questions about the Senate health care cost containment bill or the impact on municipal budgets, please do not hesitate to call or email MMA Legislative Director John Robertson at 617- 426 -7272 ext. 122 at any time. It is critically important that your Senators hear from you on this issue. EMS services are a vital part of municipal government, and cities and towns must have adequate funding to perform this essential life- saving function. Please Call Your Senators Today and Ask Them to Protect Local Ambulance Fees Thank You Very Much! 3 FY 2016 Current FY 2016 With Net Revenue Per Proposed Rate Potential Transport Change to Medicare FY 2016 Loss Net Revenue Per $700 $538 ($162) Transport Total FY 2016 With FY 2016 Current Proposed Rate Potential Revenue Change to Medicare FY 2016 Loss Total Revenue $823,147 $632,407 ($190,740) Total Percentage Change in Revenue 1 -23% �0 11/2/2017 urren Net Revenue Per Transport ith Proposed Rate Change to Medicare Potential FY 2016 Loss Insurance Net Rev Per Transport $1,337 $749 ($589) Medicare Net Rev Per Transport $468 $468 $0 Net Revenue Per Transport Total $700 $538 ($162) FY 2016 Current FY 2016 With Net Revenue Per Proposed Rate Potential Transport Change to Medicare FY 2016 Loss Net Revenue Per $700 $538 ($162) Transport Total FY 2016 With FY 2016 Current Proposed Rate Potential Revenue Change to Medicare FY 2016 Loss Total Revenue $823,147 $632,407 ($190,740) Total Percentage Change in Revenue 1 -23% �0 11/2/2017 Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, November 01, 2017 10:55 AM To: Saunders, Caitlin Subject: FW: [Reading MA] New Depot Parking Fees (Sent by Linda Jodice, lajodice @verizon.net) BOS packet - - - -- Original Message---- - From: vtsdmailer @vt -s.net [mailto:vtsdmailer@vt- s.net] Sent: Wednesday, November 01, 2017 10:02 AM To: Reading - Selectmen Subject: [Reading MA] New Depot Parking Fees (Sent by Linda Jodice, laiodice verizon.net) Hello Board of Selectmen, Linda Jodice (Iaiodice@verizon.net) has sent you a message via your contact form (https: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https: / /www.readingma.govZuser /475 /edit. Message: Gentlemen: This morning I learned that the parking fees at the Depot in Reading are being raised by 500% for all Reading residents who park at the Depot. Considering that there is no security at the Depot, no maintenance except for plowing in the winter which would have to be done anyway as most parking is on public roads, how do you justify a 500% increase; and include seniors in that price increase as well? My taxes were raised last year by almost 20 %. 1 am a senior living on a fixed income and subsidizing my pension by working. I don't get 20% increases in my pension, nor do I get a 500% raise from my job. Some increases are necessary, but such a steep increase is ridiculous. It would be much more palatable if you made the increase gradually. Thank you for your attention to this as well as your consideration for the pocketbooks 'of Reading residents. Linda Jodice Saunders, Caitlin From: LeLacheur, Bob Sent: Friday, October 27, 2017 4:50 PM To: Saunders, Caitlin Subject: FW: [Reading MA] Parking fees. (Sent by Jim Rigney, Jimrigney6 @gmail.com) BOS packet From: vtsdmailer @vt -s.net [vtsdmailer @vt- s.net] Sent: Friday, October 27, 2017 11:16 AM To: Town Manager Subject: [Reading MA] Parking fees. (Sent by Jim Rigney, Jimrigney6 @gmail.com) Hello delacheur, Jim Rigney (Jimrigney6 @gmail.com) has sent you a message via your contact form (https: / /www.readingma.gov /user /431 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https: / /www.readingma.gov /user /431 /edit. Message: I'm contacting you because there are comments out there on some social media sites that I haven't heard about till now to the effect that parking sticker prices are rising to $150 next year. If this is true, I want to express my deep dissatisfaction. I understand that the town finances are strained and that we need another override to address the structural issues involved, an override which I support by the way. However, this attempt to help shore up our finances is ridiculous. To go from 25 to 150 is outrageous. 600 %? Really? In what way is the maintenance of the town parking lot any different from the maintenance of any other town property such that the users of that town property would be obligated to pay such a surcharge for its use? Is a dedicated police officer at the depot truly required for people to cross the street? Those people, by the way, are not the ones using the parking areas; the parkers are already on the other side of the street! We use crossing guards to help children cross streets to and from school. Children, I would argue are less experienced as pedestrians than adults on their way to the big bad city of Boston where they really put their pedestrian skills to the test. Why is it necessary to use a much more expensive option of a cop and a cruiser than someone like a school crossing guard? Maybe it's just me, but none of this makes much sense. The main reason seems to be because you can, which as we were taught as children, is often the worst reason to do something. Saunders, Caitlin From: LeLacheur, Bob Sent: Thursday, October 26, 2017 11:35 AM To: Saunders, Caitlin Subject: FW: [Reading MA] Parking sticker - discount for additional vehicles (Sent by Shawn Brandt, sliawn.brandt @gmail.com) BOS packet Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanaeer@ci.readiniz.ma.us (P) 781 -942 -9043; (F) 781 - 942 -9037 www.readingma.gov Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED - - - -- Original Message---- - From: vtsdmailer @vt -s.net [mailto:vtsdmailer @vt- s.net] Sent: Thursday, October 26, 2017 11:34 AM To: Reading - Selectmen Subject: [Reading MA] Parking sticker - discount for additional vehicles (Sent by Shawn Brandt, shawn.brandt @gmail.com) Hello Board of Selectmen, Shawn Brandt (shawn.brandt @gmail.com) has sent you a message via your contact form (https: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https: / /www.readingma.gov /user /475 /edit. Message: I just reviewed the RCTV video of Tuesday evening's BOS meeting. I was disappointed that the Board opted to set the price without holding the hearing that was alluded to in the memo from TM included in the packet. While I fully support the Board's decision to create a separate sticker for depot parking, I ask you to reconsider not offering a discount for additional vehicles at the same address. While I'm sure there are some families in town with multiple commuters, it seems likely to be a small minority vs. the number of families with one commuter. In our case, and in many others, we are frequently juggling who drives which car based on activity schedules for the kids, evening commitments, etc. I have never parked both cars at the depot on the same day, but this decision will introduce significant complexity for my family and others on a day -to -day basis. =0 Perhaps you are concerned about the relatively small number of unrelated cohabitants in town. There could be fairly easy ways to prevent those individuals from getting a 2- for -1. In addition to requiring that vehicles be registered at the same address, you could require that a common individual be on both registrations, or that the registrants be married. I don't believe that this common sense approach would disrupt the ability for the Police to start distributing new stickers in a timely fashion, nor that it would have much of an impact on the revenue generated by the stickers. In fact, there's a possibility that families like mine will pay for a second sticker with a reasonable price that we won't buy at $150. In light of, in my opinion, changing direction vs. what was suggested by the packet for 10/24, 1 would ask that the board consider my suggestion and any other feedback provided by residents. Me