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HomeMy WebLinkAbout2018-07-10 SB HandoutLetter Date Time U 5/11/18 11:38am T 5/11/18 11:39am S 5/10/18 5:15pm R 5/10/18 5:22pm Q 5/10/18 6:44pm p 5/10/18 7:46pm O 5/10/18 8:01pm N 5/10/18 8:03pm M 5/10/18 8:47pm L 5/10/18 8:49pm K 5/11/18 2:13pm J 5/11/18 3:40pm 1 5/11/18 6:58pm H 5/11/18 7:06pm F 5/13/18 7:05pm E 5/13/18 7:33pm D 5/14/18 8:50am C 5/14/18 8:03pm B 5/14/18 8:39pm A 5/15/18 3:35pm W 7/2/18 draft Minutes V 7/3/18 draft Letter G 7/3/18 Records Request 1 L� Gemme, Laura From: Barry Berman <bcberman @comcast.net> Sent: Thursday, May 3, 2018 11:38 AM To: MacNichol, Andrew Cc: vanessa_alvarado1 @yahoo.com; jdelios @ci.reading.ma.us Subject: Re: CPDC 5/7/18 Please also include Vanessa Alvarado in future as she is also a liaison to CPDC Sent from my iPhone Barry Berman On May 3, 2018, at 11:16 AM, MacNichol, Andrew <amacnichoI@ci. read ing. ma. us> wrote: Hi all, Here is the link to the folder for the upcoming CPDC Meeting on Monday the 7th: https: / /drive. oogle com/ drive / folders/ loilb2K8hecYgrfc5B44- dOiil<zZIQI<aEH ?usp= sharing We are currently still working on some draft language regarding the DSGD Guidelines and should have them uploaded later today. Members please bring any information you may have regarding Johnson Woods as there has been no new information submitted and though it may or may not get continued it would be good to have just in case. If you have any questions please reach out. Thanks, Andrew Andrew MacNichol Punning As sistafit f own of Rettdirt{; Read;nk; MA 0,1 67 arnacnichol ci.reading.ma.Lis FXT 674 V Gemme, Laura From: Vanessa I. Alvarado <vanessa_alvarado1 @yahoo.com> Sent: Thursday, May 3, 2018 11:39 AM To: MacNichol, Andrew; Barry Berman Cc: jdelius @ci.reddiny.ina.us Subject: Re: CPDC 5/7/18 Thanks, Barry. I received it. On Thursday, May 3, 2018, 11:37:51 AM EDT, Barry Berman <bcberman@comcast.net> wrote: Please also include Vanessa Alvarado in future as she is also a liaison to CPDC Sent from my iPhone Barry Berman On May 3, 2018, at 11:16 AM, MacNichol, Andrew <amacnicho115ci. read inq.ma.us> wrote: Hi all, Here is the link to the folder for the upcoming CPDC Meeting on Monday the 7 "': htt s: / /drive. oo le.com /drive /folders /1 'Ib2K8hecY rfc5B44- d0nkzZIQkaEH ?us = sharin We are currently still working on some draft language regarding the DSGD Guidelines and should have them uploaded later today. Members please bring any information you may have regarding Johnson Woods as there has been no new information submitted and though it may or may not get continued it would be good to have just in case. If you have any questions please reach out. Thanks, Andrew Andrew MacNichol 111,,inriing Assistant ..Gown of Reading 1(r i...owell St I eawirig (VIII 0186 amacnichol aC�ci. read inq.ma.us EX 1 674 1 I Gemme, Laura From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Thursday, May 10, 2018 5:15 PM To: Reading - Selectmen Subject: Liasions Attachments: SB Liaisons May 2018.xlsx Importance: High Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. The format we have used successfully for years is as follows: 1: strong interest in being a liaison — should only be `a few' per member 2: interest in being a liaison 3: no interest in being a liaison blank: indicates no real opinion I have added column and filled it out for my fictitious choices, as an example O. In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. Thanks, Bob Robert IN. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 tawnmanager(fci.reodin�.ma.us (F) 781. 942-90'3Z wwy✓ reg din r rtca.r rLkt i -own Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.,Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED Administrative Services "Current" Board of Selectmen VASC Berman, Ensminger School Committee Friedmann, Halsey Regional School District Alvarado RMLD Commissioners Ensminger RMLD CAB Ensminger Bylaw Committee Alvarado Finance Committee Alvarado, Berman Permanent Building Committee Alvarado, Berman Community Groups /Communication RCTV Board of Directors Alvarado, Ensminger Cultural Council Friedmann Climate Advisory Friedmann Reading Ice Arena Authority Halsey Walkable Reading Friedmann Celebration Committee Friedmann Other Animal Controls Appeal Comm. Friedmann Moderator Alvarado Rules Committee Alvarado Board of Registrars Friedmann Constables Friedmann Finance Audit Committee Berman Retirement Board Berman Commissioners of Trust Funds Berman Veterans Memorial Trust Fund Comm. Friedmann Public Services Community Services Council on Aging Ensminger, Halsey Mystic Valley Elder Services Ensminger, Halsey Board of Health Ensminger Recreation Committee Halsey Cust. of Soldiers &Sailors Graves Ensminger mu CPDC Berman, Alvarado North Suburban Planning Council Berman Metro Area Planning Council Berman Zoning Board of Appeals Berman, Alvarado Historical Commission Ensminger Historical District Commission Friedmann Berman Ensmin Conservation Commission Halsey Readine Housinfz Authoritv Friedmann Public Safety Fire department Halsey Police department Halsey Human Relations Advisory Committee Friedmann RCASA Halsey (Public Library Library Trustees Berman Public Works Board of Cemetery Trustees Berman MWRA Advisory Board Halsey Trails Committee Friedmann Town Forest Committee Friedmann I I Gemme, Laura From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Thursday, May 10, 2018 5:22 PM To: Saunders, Caitlin; Reading - Selectmen Cc: Reading - Department Heads Subject: RE: 2018 -05 -15 BOS Packet Attachments: Development Liaison.docx We are also going to revisit this issue (attached) which was in your last meeting packet but actions were not completed at that time. Thanks, Bob Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanaaer(a)ci. read inq. m_a._us (P) 78.1. 42 .9{143 (F) 781 942 - -90C "?7 old LA/w. Yf?(7ll'f f7t7 I`t�C7. t�UV Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.,Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Saunders, Caitlin Sent: Thursday, May 10, 2018 4:23 PM To: Reading - Selectmen Cc: Reading - Department Heads Subject: 2018 -05 -15 BOS Packet Attached is the Select Board packet for next week. Have a great weekend, Caitlin Saunders Executive Assistant Town of Reading 16 Lowell Street Reading, MA 01867 781 - 942 -6644 csaunders@d readinL.ma.us Town Hall Hours: Mon, Wed, Thurs 7:30 am — 5:30 pm Tues 7:30 am — 7:00 pm 1 Friday - CLOSED in Liaisons to Neighborhoods Impacted by Economic Development The Select Board recognizes the need for elected officials to represent neighborhoods that might be impacted by mid -large development projects.' To meet this need, for each project, the Board will appoint one of its member to serve as liaison between the neighborhood, developers, and the Town. The goal of each liaison will be to act as a central point of contact for neighbors at various points in the development project. Prior to fulfilling their goal, each liaison will need to become familiar with the initial plans of the project. This will include, but is not limited to, meeting with the relevant town staff member responsible for the project in order to understand the type of development that is being proposed and to learn the processes and general timelines for the proposed development. The liaison will inform the neighborhood organization of opportunities for involvement in the planning process (e.g., attend DIRT meetings) and facilitate interactions with relevant Town entities. During the project development, including demolition and construction, the liaison will support the work of the town in communicating with the neighborhood and vice versa, as needed. ' Or "multi- residential development projects" or "large residential or commercial /industrial development projects "? Gemme, Laura From: Sent: To: Subject: Attachments: Sent from my iPhone Barry Berman Begin forwarded message: Barry Berman <bcberman @comcast.net> Thursday, May 10, 2018 6:44 PM Bob Lelacheur Fwd: Liasions SB Liaisons May 2018.xlsx; attachment.html From: Vanessa Alvarado <alvaradoselectboard(rz ; mail.com> Date: May 10, 2018 at 6:20:07 PM EDT To: Barry Berman <bcberman(�i,,com cast. net> Subject: Fwd: Liasions Hi Barry, Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review. I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made. Best, Vanessa ---- - - - - -- Forwarded message ---- - - - - -- From: LeLacheur, Bob <blelacheur�)ci. read ing.ma.us> Date: Thu, May 10, 2018 at 5:14 PM Subject: Liasions To: Reading - Selectmen <Selo.ctmeii( i?ci. readin!'..r a.LJs> Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. The format we have used successfully for years is as follows: 1: strong interest in being a liaison — should only be `a few' per member 2: interest in being a liaison 3: no interest in being a liaison blank: indicates no real opinion 0 I have added column and filled it out for my fictitious choices, as an example O. In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. Thanks, Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 1014.17rnanl ?eY 11,;G'i.Yeadii?;:77 ?C /.YA Town Hail Hours: Monday, Wednesday and Thursday: 7:30 a.rn - 5:30 p.m.;Tuesday: 7:30 a.m..- 7:00 p.m.; Friday: CLOSED ra I Administrative Services "Current" Berman Ensminger Board of Selectmen VASC Berman, Ensminger School Committee Friedmann, Halsey Regional School District Alvarado RMLD Commissioners Ensminger RMLD CAB Ensminger Bylaw Committee Alvarado Finance Committee Alvarado, Berman Permanent Building Committee Alvarado, Berman Community Groups /Communication RCTV Board of Directors Alvarado, Ensminger Cultural Council Friedmann Climate Advisory Friedmann Reading Ice Arena Authority Halsey Walkable Reading Friedmann Celebration Committee Friedmann Other Animal Controls Appeal Comm. Friedmann Moderator Alvarado Rules Committee Alvarado Board of Registrars Friedmann Constables Friedmann Finance Audit Committee Berman Retirement Board Berman Commissioners of Trust Funds Berman Veterans Memorial Trust Fund Comm. Friedmann Public Services Community Services Council on Aging Ensminger, Halsey Mystic Valley Elder Services Ensminger, Halsey Board of Health Ensminger Recreation Committee Halsey Cust. of Soldiers &Sailors Graves Ensminger Community Development CPDC Berman, Alvarado North Suburban Planning Council Berman Metro Area Planning Council Berman Zoning Board of Appeals Berman, Alvarado Historical Commission Ensminger Historical District Commission Friedmann Conservation Commission Halsey Readine Housing Authority Friedmann Public Safety Fire department Halsey Police department Halsey Human Relations Advisory Committee Friedmann RCASA Halsey (Public Library Library Trustees Berman Public Works Board of Cemetery Trustees Berman MWRA Advisory Board Halsey Trails Committee Friedmann Town Forest Committee Friedmann D I Gemme, Laura From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Thursday, May 10, 2018 7:46 PM To: Berman, Barry home account Subject: RE: Liasions I've asked Ray. A recent ruling on perf eva►s did change a similar practice of a member gathering info and then compiling it. I will let you know. From: Berman, Barry home account Sent: Thursday, May 10, 2018 6:44 PM To: LeLacheur, Bob Subject: Fwd: Liasions Sent from my Whone Barry Berman Begin forwarded message: From: Vanessa Alvarado <a lvaradoselectbo ard( "al�-,rnail.com> Date: May 10, 2018 at 6:20:07 PM EDT To: Barry Berman <bcberman ,`icomcast.net> Subject: Fwd: Liasions Hi Barry, Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review. I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made. Best, Vanessa ---- - - - - -- Forwarded message ---- - - - - -- From: LeLacheur, Bob < b lei acheur(u;ci.reading. ma. us> Date: Thu, May 10, 2018 at 5:14 PM Subject: Liasions To: Reading - Selectmen <Selectmen %x)ci.readin�4.rna.us> Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. The format we have used successfully for years is as follows: 1: strong interest in being a liaison — should only be `a few' per member 2: interest in being a liaison 3: no interest in being a liaison blank: indicates no real opinion I have added column and filled it out for my fictitious choices, as an example O. In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. Thanks, l.O• Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 tot- vnntanagcpci. readin �. ina. tts (11) 7"W-942-9013,- i.. ..rl.�r N ��(I) Town Hall Hours: Monday, Wednesday and Thursday: 7:3Oa,m-5:3Op.m.;Tueeday:7:3Oa.m.-7:0Upm.,Friday: CLOSED J Gemme, Laura From: Barry Berman <bcberman @comcast.net> Sent: Thursday, May 10, 2018 8:01 PM To: LeLacheur, Bob Subject: Re: Liasions Selectmen policy allows chair to make nominations for liaisons to be voted by whole board . I suppose I can just assign people without asking their preferences . We also ask members to submit town manager evaluations to a single member. Will this change ?' Sent from my iPhone Barry Berman > On May 10, 2018, at 7:45 PM, LeLacheur, Bob <blelacheurpci. reading. ma.us> wrote: > I've asked Ray. A recent ruling on perf evals did change a similar practice of a member gathering info and then compiling it. I will let you know. > From: Berman, Barry home account > Sent: Thursday, May 10, 2018 6:44 PM > To: LeLacheur, Bob > Subject: Fwd: Liasions > Sent from my iPhone > Barry Berman > Begin forwarded message: > From: Vanessa Alvarado <alvaradoselectboard @gma il.com< mailto :a Iva radoselectboard@gmail.com>> > Date: May 10, 2018 at 6:20:07 PM EDT > To: Barry Berman <bcberman(Ecomcast net <mailto:bcberman @comcast.net>> > Subject: Fwd: Liasions > Hi Barry,. > Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review. I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made. > Best, > Vanessa > ---- - - - - -- Forwarded message ---- - - - - -- > From: LeLacheur, Bob <bLelacheu r@ ci. read inp. ma. us< mailto :blelacheur@ci.readin &.ma.us>> > Date: Thu, May 10, 2018 at 5:14 PM > Subject: Liasions > To: Reading - Selectmen < Selectmen ci.readin .ma.us<mailto :Selectmen ci.readin .ma.us>> > Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. > The format we have used successfully for years is as follows: > 1: strong interest in being a liaison — should only be 'a few' per member > 2: interest in being a liaison > 3: no interest in being a liaison > blank: indicates no real opinion > I have added column and filled it out for my fictitious choices, as an example > In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. > Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. > Thanks, > Bob > Robert W. LeLacheur, Jr, CFA > Town Manager, Town of Reading > 16 Lowell Street, Reading, MA 01867 > toyor i i i na1er ci .reading. Ma. us<mailto:townmana er ci.reading.ma.us> • (P) 781 - 942 -9043; • (F) 781 - 942 -9037 • www read in rna gov <http•//www.readinEma. ov /> • Town Hall Hours: • Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED > 2 Gemme, Laura U From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Thursday, May 10, 2018 8:03 PM To: Berman, Barry home account Subject: RE: Liasions Yes the TM evals will need to change - they need to go to a single point of contact that is not one of you (Caitlin, HR, etc..). From: Berman, Barry home account Sent: Thursday, May 10, 2018 8:01 PM To: LeLacheur, Bob Subject: Re: Liasions Selectmen policy allows chair to make nominations for liaisons to be voted by whole board . I suppose I can just assign people without asking their preferences . We also ask members to submit town manager evaluations to a single member. Will this changer Sent from my iPhone Barry Berman > On May 10, 2018, at 7:45 PM, LeLacheur, Bob <blelacheur ci.readin .ma.us> wrote: > I've asked Ray. A recent ruling on perf evals did change a similar practice of a member gathering info and then compiling it. I will let you know. E • From: Berman, Barry home account • Sent: Thursday, May 10, 2018 6:44 PM • To: LeLacheur, Bob • Subject: Fwd: Liasions • Sent from my iPhone • Barry Berman > Begin forwarded message: • From: Vanessa Alvarado <a Iva radoselectboard(@gmail com< mailto •aIvaradoselectboard @RmaiLcom>> • Date: May 10, 2018 at 6:20:07 PM EDT • To: Barry Berman <bcberman comcast net<mailfio:bcberman comcast.net>> • Subject: Fwd: Liasions > Hi Barry, > Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review. I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made, 1 • Best, • Vanessa • ---- - - - - -- Forwarded message ---- - - - - -- > From: LeLacheur, Bob <blelacheur ci.readin .ma.us <mailto:blelacheur ci.readin .ma.us>> • Date: Thu, May 10, 2018 at 5:14 PM • Subject: Liasions • To: Reading - Selectmen < Selectrnenleci . read ing. ma. us <mailto :Selectmen @ci.reading. ma.us>> > Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. > The format we have used successfully for years is as follows: > 1: strong interest in being a liaison — should only be 'a few' per member > 2: interest in being a liaison > 3: no interest in being a liaison > blank: indicates no real opinion > I have added column and filled it out for my fictitious choices, as an example > In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. > Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. • Thanks, • Bob > Robert W. LeLacheur, Jr. CFA > Town Manager, Town of Reading > 16 Lowell Street, Reading, MA 01867 > townmana er ci.readin .ma.us <mailto:townmana er ci.readin .ma.us> > (P) 781 - 942 -9043; > (F) 781 - 942 -9037 > www.readin ma.Gov<httpD. www.readin_gma.gov /> > Town Hall Hours: > Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED Pa (N)� Gemme, Laura From: Barry Berman <bcberman @comcast.net> Sent: Thursday, May 10, 2018 8:47 PM To: LeLacheur, Bob Subject: Re: Liasions If everyone sends their liasion preferences to me, rather than you, is that serial communication? Sent from my iPhone Barry Berman > On May 10, 2018, at 8:03 PM, LeLacheur, Bob <blelacheurp ci.reading.ma.us> wrote: > Yes the TM evals will need to change - they need to go to a single point of contact that is not one of you (Caitlin, HR, etc..). > From: Berman, Barry home account > Sent: Thursday, May 10, 2018 8:01 PM > To: LeLacheur, Bob > Subject: Re: Liasions > Selectmen policy allows chair to make nominations for liaisons to be voted by whole board . I suppose I can just assign people without asking their preferences . • We also ask members to submit town manager evaluations to a single member. Will this change ?' • Sent from my iPhone • Barry Berman >> On May 10, 2018, at 7:45 PM, LeLacheur, Bob <blelacheur ci.reading.ma.us> wrote: >> I've asked Ray. A recent ruling on perf evals did change a similar practice of a member gathering info and then compiling it. I will let you know. >> From: Berman, Barry home account >> Sent: Thursday, May 10, 2018 6:44 PM >> To: LeLacheur, Bob >> Subject: Fwd: Liasions >> Sent from my iPhone >> Barry Berman >> Begin forwarded message: >> From: Vanessa Alvarado <a Iva radoselectboard (@gmail com< mailto •alvaradoselectboard@gmail .com» >> Date: May 10, 2018 at 6:20:07 PM EDT >> To: Barry Berman <bcberman@ccomcast net <mailto:bcberman Rcomcast.net>> >> Subject: Fwd: Liasions 1 >> Hi Barry, >> Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review, I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made. >> Best, >> Vanessa >> ---- - - - - -- Forwarded message ---- - - - - -- >> From: LeLacheur, Bob < >> >> Date: Thu, May 10, 2018 at 5:14 PM >> Subject: Liasions >> To: Reading - Selectmen <Select IcDci .reading.ma.us <mailto:Selectmen ci. read ing. ma. us>> >> Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. >> The format we have used successfully for years is as follows: >> 1: strong interest in being a liaison — should only be 'a few' per member >> 2: interest in being a liaison >> 3: no interest in being a liaison >> blank: indicates no real opinion >> I have added column and filled it out for my fictitious choices, as an example >> In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. >> Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. >> Thanks, Bob >> Robert W. LeLacheur, Jr. CFA >> Town Manager, Town of Reading >> 16 Lowell Street, Reading, MA 01867 >> town manager ci reading ma us <mailto:town manager @ci. read in .ng 7a.us> >> (P) 781 - 942 -9043; >> (F) 781 - 942 -9037 >> www readingma Gov <http:j /www.readingma.gov /> Town Hall Hours: >> Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED 4 Gemme, Laura From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Thursday, May 10, 2018 8:49 PM To: Berman, Barry home account Subject: Re: Liasions offhand that seems either worse or the same - Ray will advise Sent from my iPhone > On May 10, 2018, at 8:47 PM, Berman, Barry home account <bcberman(COM CAST. net> wrote: > If everyone sends their liasion preferences to me, rather than you, is that serial communication? > Sent from my iPhone > Barry Berman >> On May 10, 2018, at 8:03 PM, LeLacheur, Bob <blelacheur2ci. reading. ma.us> wrote: >> Yes the TM evals will need to change - they need to go to a single point of contact that is not one of you (Caitlin, HR, etc..). >> From: Berman, Barry home account >> Sent: Thursday, May 10, 2018 8:01 PM >> To: LeLacheur, Bob >> Subject: Re: Liasions >> Selectmen policy allows chair to make nominations for liaisons to be voted by whole board . I suppose I can just assign people without asking their preferences . >> We also ask members to submit town manager evaluations to a single member. Will this change ?' >> Sent from my iPhone >> Barry Berman >>> On May 10, 2018, at 7:45 PM, LeLacheur, Bob <blelacheur ci.reading.ma.us> wrote: >>> I've asked Ray. A recent ruling on perf evals did change a similar practice of a member gathering info and then compiling it. I will let you know. >>> From: Berman, Barry home account >>> Sent: Thursday, May 10, 2018 6:44 PM >>> To: LeLacheur, Bob >>> Subject: Fwd: Liasions >>> Sent from my iPhone >>> Barry Berman >>> Begin forwarded message: >>> From: Vanessa Alvarado <a Iva radoselectboard(@gmail com< mailto :alvaradoselectboard@gmail.com>> >>> Date: May 10, 2018 at 6:20:07 PM EDT >>> To: Barry Berman <bcberman@comcast net <mailto:bcberman@comcast.net>> >>> Subject: Fwd: Liasions >>> Hi Barry, >>> Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review. I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made. >>> Best, >>> Vanessa >>> ---- - - - - -- Forwarded message ---- - - - - -- >>> From: LeLacheur, Bob < >> >>> Date: Thu, May 10, 2018 at 5:14 PM >>> Subject: Liasions >>> To: Reading - Selectmen < Selectmen 2ci. read in .ma.us <rnailto -.Selectmen ci.readin .ma.us>> >>> Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. >>> The format we have used successfully for years is as follows: >>> 1: strong interest in being a liaison — should only be 'a few' per member >>> 2: interest in being a liaison >>> 3: no interest in being a liaison >>> blank: indicates no real opinion >>> I have added column and filled it out for my fictitious choices, as an example >>> In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. >>> Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. >>> Thanks, >>> Bob >>> Robert W. LeLacheur, Jr. CFA >>> Town Manager, Town of Reading >>> 16 Lowell Street, Reading, MA 01867 »> towrlmana er ci.readin .ma.us <mailto:townmana er ci.readin .ma.us> >>> (P) 781 - 942 -9043; 4 >>> (F) 781 - 942 -9037 >>> www readin �ma. ov <http:jfwww.readin�ma. ov /> >>> Town Hall Hours: >>> Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED I Gemme, Laura From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Friday, May 11, 2018 2:13 PM To: Berman, Barry home account Subject: RE: Liasions Rays gives us two options: 1. 1 compile as planned, share with you in advance as planned, but also instantly post the composite material that I have shared with you online as a document (it would be linked to the meeting for Tuesday, just as the packet is). 2. 1 compile as planned, but do not share with you, and only hand it out at once to the whole Board. Let me know what your preference is. Thanks, Bob From: Berman, Barry home account Sent: Thursday, May 10, 2018 8:46 PM To: LeLacheur, Bob Subject: Re: Liasions If everyone sends their liasion preferences to me, rather than you, is that serial communication? Sent from my iPhone Barry Berman > On May 10, 2018, at 8:03 PM, LeLacheur, Bob <blelacheur (@ ci. read in�.ma.us> wrote: > Yes the TM evals will need to change - they need to go to a single point of contact that is not one of you (Caitlin, HR, etc.,). • From: Berman, Barry home account • Sent: Thursday, May 10, 2018 8:01 PM • To: LeLacheur, Bob • Subject: Re: Liasions > Selectmen policy allows chair to make nominations for liaisons to be voted by whole board . I suppose I can just assign people without asking their preferences . • We also ask members to submit town manager evaluations to a single member. Will this changer • Sent from my iPhone • Barry Berman >> On May 10, 2018, at 7:45 PM, LeLacheur, Bob <blelacheur@ci. read ing.ma.us> wrote: >> I've asked Ray. A recent ruling on perf evals did change a similar practice of a member gathering info and then compiling it. I will let you know. >> From: Berman, Barry home account >> Sent: Thursday, May 10, 2018 6:44 PM >> To:LeLacheur,Bob >> Subject: Fwd: Liasions >> Sent from my Whone >> Barry Berman >> Begin forwarded message: >> From: Vanessa Alvarado <alvaradoselectboard @email com< mailto :alvaradoselectboard @Email.com>> >> Date: May 10, 2018 at 6:20:07 PM EDT >> To: Barry Berman <bcberman comcast net <mailto:bcberman comcast.net>> >> Subject: Fwd: Liasions >> Hi Barry, >> Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review. I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made. >> Best, >> Vanessa >> ---- - - - - -- Forwarded message ---- - - - - -- >> From: LeLacheur, Bob <blelacheur ci reading ma us< maiIto: blelacheur (@ ci. read ing. ma. us>> >> Date: Thu, May 10, 2018 at 5:14 PM >> Subject: Liasions >> To: Reading - Selectmen <Selectmen2ci reading ma us <mailto•Selectmen @ci. reading. ma.us>> >> Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. >> The format we have used successfully for years is as follows: >> 1: strong interest in being a liaison — should only be 'a few' per member >> 2: interest in being a liaison >> 3: no interest in being a liaison >> blank: indicates no real opinion >> I have added column and filled it out for my fictitious choices, as an example >> In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. z » >> Please send your thoughts back tome (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. >> Thanks, >> Bob >> Robert W. LeLacheur, Jr. CFA >> Town Manager, Town of Reading >> 16 Lowell Street, Reading, MA 01867 » tawnmanaer ci.readinma.us< mailto :townmanager @ci.reading.ma.us> >> (P) 781 - 942 -9043; >> (F) 781 - 942 -9037 >> www.readin ma.�v <htt : /www.readinRma.Rov /> >> Town Hall Hours: >> Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED 3 Gemme, Laura From: Barry Berman <bcberman @comcast.net> Sent: Friday, May 11, 2018 3:40 PM To: LeLacheur, Bob Subject: Re: Liasions There is option 3. 1 just nominate liaison assignments as is my right under 1.1.2.4 (chair nominates board members for annual liaison assignments. The final decision on Liaison assignments is by majority of Board members). This is only a problem because we are asking people to give us their preferences in advance. How do you think that will go over? As has been done in past the chair will make recommendations in advance of meeting for discussion and approval by full board. I guess this means I choose option 1. Sent from my iPhone Barry Berman > On May 11, 2018, at 2:13 PM, LeLacheur, Bob <blelacheur(@ci.reading.ma.us> wrote: > Rays gives us two options: > 1. 1 compile as planned, share with you in advance as planned, but also instantly post the composite material that I have shared with you online as a document (it would be linked to the meeting for Tuesday, just as the packet is). > 2. 1 compile as planned, but do not share with you, and only hand it out at once to the whole Board. > Let me know what your preference is. • Thanks, • Bob • From: Berman, Barry home account • Sent: Thursday, May 10, 2018 8:46 PM > To: LeLacheur, Bob > Subject: Re: Liasions > If everyone sends their liasion preferences to me, rather than you, is that serial communication? • Sent from my iPhone • Barry Berman >> On May 10, 2018, at 8:03 PM, LeLacheur, Bob <blelacheureci.readin .ma.us> wrote: >> Yes the TM evals will need to change - they need to go to a single point of contact that is not one of you (Caitlin, HR, etc..). 1 >> From: Berman, Barry home account >> Sent: Thursday, May 10, 2018 8:01 PM >> To: LeLacheur, Bob >> Subject: Re: Liasions >> Selectmen policy allows chair to make nominations for liaisons to be voted by whole board . I suppose I can just assign people without asking their preferences . >> We also ask members to submit town manager evaluations to a single member. Will this changer >> Sent from my Phone >> Barry Berman >>> On May 10, 2018, at 7:45 PM, LeLacheur, Bob <blelacheur @ci. read ing.ma.us> wrote: >>> I've asked Ray. A recent ruling on perf evals did change a similar practice of a member gathering info and then compiling it. I will let you know. >>> From: Berman, Barry home account >>> Sent: Thursday, May 10, 2018 6:44 PM >>> To: LeLacheur, Bob >>> Subject: Fwd: Liasions >>> Sent from my iPhone >>> Barry Berman >>> Begin forwarded message: >>> From: Vanessa Alvarado <alvaradoselectboard@gmail com< mailto :alvaradoselectboard@gmail.com>> >>> Date: May 10, 2018 at 6:20:07 PM EDT >>> To: Barry Berman <bcberman@comcast net <mailto:bcberman @comcast.net>> >>> Subject: Fwd: Liasions >>> Hi Barry, >>> Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review. I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made. >>> Best, >>> Vanessa >>> ---- - - - - -- Forwarded message ---- - - - - -- >>> From: LeLacheur, Bob <blelacheur ci reading ma us< mailta :blelacheur@ci.reading.ma.us>> >>> Date: Thu, May 10, 2018 at 5:14 PM >>> Subject: Liasions >>> To: Reading - Selectmen <Selectmen2ci reading ma us <mailto:Selectmen ci.reading.ma.us>> >>> Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. 2 »> I �/ >>> The format we have used successfully for years is as follows: >>> 1: strong interest in being a liaison — should only be 'a few' per member >>> 2: interest in being a liaison >>> 3: no interest in being a liaison >>> blank: indicates no real opinion >>> I have added column and filled it out for my fictitious choices, as an example >>> In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. >>> Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. >>> Thanks, >>> Bob >>> Robert W. LeLacheur, Jr. CFA >>> Town Manager, Town of Reading >>> 16 Lowell Street, Reading, MA 01867 >>> town mana er @ci reading ma us <mailto townmanager @ci.readin .ma.us> >>> (P) 781 - 942 -9043; >>> (F) 781 - 942 -9037 »> www read ma Gov <http: / /www.readin ma. ov > >>> Town Hall Hours: >>> Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED 3 Gemme, Laura From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Friday, May 11, 2018 6:58 PM To: Berman, Barry home account Subject: RE: Liasions You could do that, and then see the preferences that night and discuss. Or ignore :). From: Berman, Barry home account Sent: Friday, May 11, 2018 3:39 PM To: LeLacheur, Bob Subject: Re: Liasions There is option 3. 1 just nominate liaison assignments as is my right under 1.1.2.4 (chair nominates board members for annual liaison assignments. The final decision on Liaison assignments is by majority of Board members). This is only a problem because we are asking people to give us their preferences in advance. How do you think that will go over? As has been done in past the chair will make recommendations in advance of meeting for discussion and approval by full board. I guess this means I choose option 1. Sent from my iPhone Barry Berman > On May 11, 2018, at 2:13 PM, LeLacheur, Bob <blelacheur @ci. reading. ma. us> wrote: > Rays gives us two options: > 1. 1 compile as planned, share with you in advance as planned, but also instantly post the composite material that I have shared with you online as a document (it would be linked to the meeting for Tuesday, just as the packet is). > 2. 1 compile as planned, but do not share with you, and only hand it out at once to the whole Board. > Let me know what your preference is. > Thanks, > Bob > From: Berman, Barry home account > Sent: Thursday, May 10, 2018 8:46 PM > To: LeLacheur, Bob > Subject: Re: Liasions > If everyone sends their liasion preferences to me, rather than you, is that serial communication? > Sent from my iPhone > Barry Berman >> On May 10, 2018, at 8:03 PM, LeLacheur, Bob <blelacheur @ci. reading. ma.us> wrote: >> Yes the TM evals will need to change - they need to go to a single point of contact that is not one of you (Caitlin, HR, etc..). >> From: Berman, Barry home account >> Sent: Thursday, May 10, 2018 8:01 PM >> To: LeLacheur, Bob >> Subject: Re: Liasions >> Selectmen policy allows chair to make nominations for liaisons to be voted by whole board . I suppose I can just assign people without asking their preferences . >> We also ask members to submit town manager evaluations to a single member. Will this changer >> Sent from my iPhone >> Barry Berman >>> On May 10, 2018, at 7:45 PM, LeLacheur, Bob <blelacheur @ci. reading. ma.us> wrote: >>> I've asked Ray. A recent ruling on perf evals did change a similar practice of a member gathering info and then compiling it. I will let you know. >>> From: Berman, Barry home account >>> Sent: Thursday, May 10, 2018 6:44 PM >>> To: LeLacheur, Bob >>> Subject: Fwd: Liasions >>> Sent from my iPhone >>> Barry Berman >>> Begin forwarded message: >>> From: Vanessa Alvarado < alvaradoselectboard @gmail.com <mailto :a Iva radoselectboard @gmail.com>> >>> Date: May 10, 2018 at 6:20:07 PM EDT >>> To: Barry Berman <bcberman @comcast. net <mailto:bcberman @comcast.net>> >>> Subject: Fwd: Liasions >>> Hi Barry, >>> Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review. I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made. >>> Best, >>> Vanessa >>> ---- - - - - -- Forwarded message ---- - - - - -- 2 >>> From: LeLacheur, Bob < blelacheur @ci. reading. ma.us<mailto :blelacheur @ci.reading. ma.us>> >>> Date: Thu, May 10, 2018 at 5:14 PM >>> Subject: Liasions >>> To: Reading - Selectmen <Selectmen @ci. reading. ma. us< mailto :Selectmen @ci. reading. ma.us>> >>> Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. >>> The format we have used successfully for years is as follows: >>> 1: strong interest in being a liaison — should only be 'a few' per member >>> 2: interest in being a liaison >>> 3: no interest in being a liaison >>> blank: indicates no real opinion >>> I have added column and filled it out for my fictitious choices, as an example >>> In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. >>> Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. >>> Thanks, >>> Bob >>> Robert W. LeLacheur, Jr. CFA >>> Town Manager, Town of Reading >>> 16 Lowell Street, Reading, MA 01867 >>> townmanager @ci.reading. ma. us< mailto :townmanager @ci.reading. ma.us> >>> (P) 781 - 942 -9043; >>> (F) 781 - 942 -9037 >>> www. readingma .gov <http: / /www.readingma.gov /> >>> Town Hall Hours: >>> Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED 3 Gemme, Laura From: Barry Berman <bcberman @comcast.net> Sent: Friday, May 11, 2018 7:06 PM To: LeLacheur, Bob Subject: Re: Liasions Categories: Red Category We'll see. If people send you their preferences I will incorporate . If not I'll do it myself. We have to discuss anyway as a board . This is shaping up to be a long year. Did you andy the secret email to John doherty? Sent from my iPhone Barry Berman > On May 11, 2018, at 6:57 PM, LeLacheur, Bob <blelacheur @ci. reading. ma. us> wrote: > You could do that, and then see the preferences that night and discuss. Or ignore > From: Berman, Barry home account > Sent: Friday, May 11, 2018 3:39 PM > To: LeLacheur, Bob > Subject: Re: Liasions > There is option 3. 1 just nominate liaison assignments as is my right under 1.1.2.4 (chair nominates board members for annual liaison assignments. The final decision on Liaison assignments is by majority of Board members). This is only a problem because we are asking people to give us their preferences in advance. How do you think that will go over? > As has been done in past the chair will make recommendations in advance of meeting for discussion and approval by full board. I guess this means I choose option 1. > Sent from my iPhone > Barry Berman >> On May 11, 2018, at 2:13 PM, LeLacheur, Bob <blelacheur @ci. reading. ma, us> wrote: >> Rays gives us two options: >> 1. 1 compile as planned, share with you in advance as planned, but also instantly post the composite material that I have shared with you online as a document (it would be linked to the meeting for Tuesday, just as the packet is). >> 2. 1 compile as planned, but do not share with you, and only hand it out at once to the whole Board. >> Let me know what your preference is. >> Thanks, >> Bob 1 2 >> From: Berman, Barry home account >> Sent: Thursday, May 10, 2018 8:46 PM >> To: LeLacheur, Bob >> Subject: Re: Liasions >> If everyone sends their liasion preferences to me, rather than you, is that serial communication? >> Sent from my iPhone >> Barry Berman >>> On May 10, 2018, at 8:03 PM, LeLacheur, Bob <blelacheur @ci.reading.ma.us> wrote: >>> Yes the TM evals will need to change - they need to go to a single point of contact that is not one of you (Caitlin, HR, etc..). >>> From: Berman, Barry home account >>> Sent: Thursday, May 10, 2018 8:01 PM >>> To: LeLacheur, Bob >>> Subject: Re: Liasions >>> Selectmen policy allows chair to make nominations for liaisons to be voted by whole board . I suppose I can just assign people without asking their preferences . >>> We also ask members to submit town manager evaluations to a single member. Will this changer >>> Sent from my iPhone >>> Barry Berman »» On May 10, 2018, at 7:45 PM, LeLacheur, Bob <blelacheur @ci. reading. ma.us> wrote: »» I've asked Ray. A recent ruling on perf evals did change a similar practice of a member gathering info and then compiling it. I will let you know. »» From: Berman, Barry home account »» Sent: Thursday, May 10, 2018 6:44 PM »» To: LeLacheur, Bob »» Subject: Fwd: Liasions »» Sent from my iPhone »» Barry Berman »» Begin forwarded message: »» From: Vanessa Alvarado »» < aIvaradoselectboard@ gmail .com <mailto:aIvaradoselectboard @gmail.com »» Date: May 10, 2018 at 6:20:07 PM EDT »» To: Barry Berman »» <bcberman @comcast. net <mailto:bcberman @comcast.net>> 2 »» Subject: Fwd: Liasions »» Hi Barry, »» Given my recent OML training, this is considered serial communication via a third party. The presenters specifically said this isn't allowed. It might be best if we submit to Bob and then he provides the list on Tuesday for board review. I realize it's being a stickler for rules, but this is the kind of thing that makes people wonder when /how decisions get made. »» Best, »» Vanessa »» ---- - - - - -- Forwarded message ---- - - - - -- »» From: LeLacheur, Bob »» < blelacheur @ci. reading. ma.us <mailto:blelacheur @ci. reading. ma.us>> »» Date: Thu, May 10, 2018 at 5:14 PM »» Subject: Liasions »» To: Reading - Selectmen »» < Selectmen @ci.reading. ma. us<mailto :Selectmen @ci.reading. ma.us>> »» Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. »» The format we have used successfully for years is as follows: »» 1: strong interest in being a liaison — should only be 'a few' per »» member »» 2: interest in being a liaison »» 3: no interest in being a liaison »» blank: indicates no real opinion »» I have added column and filled it out for my fictitious choices, as an example »» In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. »» Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. »» Thanks, »» Bob »» Robert W. LeLacheur, Jr. CFA »» Town Manager, Town of Reading »» 16 Lowell Street, Reading, MA 01867 »» town manager @ci. reading, ma. us< mailto :townmanager @ci. reading. ma. us> »» (P) 781 - 942 - 9043; »» (F) 781 - 942 -9037 »» www. readingma .gov <http: / /www.readingma.gov /> 3 »» Town Hall Hours: »» Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 »» a.m. - 7:00 p.m.; Friday: CLOSED Gemme, Laura From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Sunday, May 13, 2018 7:05 PM To: Reading - Selectmen Subject: FW: Liasions Attachments: SB Liaisons May 2018.xlsx Importance: High Thanks to those that have responded, and a reminder to others if you have any opinions to share. When I compile the list on Monday, we will post them online as part of the SB packet in case you want them to review before Tuesday night. Thanks, Bob From: LeLacheur, Bob Sent: Thursday, May 10, 2018 5:14 PM To: Reading - Selectmen Subject: Liasions Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. The format we have used successfully for years is as follows: 1: strong interest in being a liaison — should only be 'a few' per member 2: interest in being a liaison 3: no interest in being a liaison blank: indicates no real opinion I have added column and filled it out for my fictitious choices, as an example O. In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. Thanks, . Bob Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanalerfci.reading. ma. us (P) 781 - 942.904,3; Al781-942--907 Town Hall Hours: Monday, Wednesday and Thursday: 7:30em-5:38p.m.-Juaoday:7:30am.'7�UOp.m.; Friday: CLOSED 3 Administrative Services "Current" Board of Selectmen VASC Berman, Ensminger School Committee Friedmann, Halsey Regional School District Alvarado RMLD Commissioners Ensminger RMLD CAB Ensminger Bylaw Committee Alvarado Finance Committee Alvarado, Berman Permanent Building Committee Alvarado, Berman RCTV Board of Directors Alvarado, Ensminger Cultural Council Friedmann Climate Advisory Friedmann Reading Ice Arena Authority Halsey Walkable Reading Friedmann Celebration Committee Friedmann Other Animal Controls Appeal Comm. Friedmann Moderator Alvarado Rules Committee Alvarado Board of Registrars Friedmann Constables Friedmann Finance Audit Committee Berman Retirement Board Berman Commissioners of Trust Funds Berman Veterans Memorial Trust Fund Comm. Friedmann Public Services c,ommuniiy services Council on Aging Ensminger, Halsey Mystic Valley Elder Services Ensminger, Halsey Board of Health Ensminger Recreation Committee Halsey Cust. of Soldiers &Sailors Graves Ensminger Community Development CPDC Berman, Alvarado North Suburban Planning Council Berman Metro Area Planning Council Berman Zoning Board of Appeals Berman, Alvarado Historical Commission Ensminger Historical District Commission Friedmann Berman Ensmin C�-) Conservation Commission Halsey Reading Housing Authority Friedmann Public Safety Fire department Halsey Police department Halsey Human Relations Advisory Committee Friedmann RCASA Halsey (Public Library Library Trustees Berman Public Works Board of Cemetery Trustees Berman MWRA Advisory Board Halsey Trails Committee Friedmann Town Forest Committee Friedmann 0 0 Gemme, Laura From: Barry Berman <bcberman @comcast.net> Sent: Sunday, May 13, 2018 7:33 PM To: LeLacheur, Bob Subject: Re: FW: Liasions Bob, it was my understanding that I would forwarded the preferences in time to make the nominations as board policy dictates. What's changed? Barry Berman On May 13, 2018 at 7:04 PM "LeLacheur, Bob" wrote: Thanks to those that have responded, and a reminder to others if you have any opinions to share. When I compile the list on Monday, we will post them online as part of the SB packet in case you want them to review before Tuesday night. Thanks, Bob From: LeLacheur, Bob Sent: Thursday, May 10, 2018 5:14 PM To: Reading - Selectmen Subject: Liasions Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. The format we have used successfully for years is as follows: 1: strong interest in being a liaison — should only be `a few' per member 2: interest in being a liaison 3: no interest in being a liaison blank: indicates no real opinion I have added column and filled it out for my fictitious choices, as an example In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. Thanks, C• Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 towilmanager ccci_readin ,.ma.us �_. �_ (P) 781- 942 -9043; (F) 781- 942 -9037 www.readin < < }ma_gw Town Hall Hours: Monday, Wednesday and Thursday: 7:30 axn - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED G Gemme, Laura From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Monday, May 14, 2018 8:50 AM To: Berman, Barry (bberman @firstrepublic.com) (bberman @firstrepublic.com); Saunders, Caitlin Subject: Liaison preferences Attachments: SB Liaisons May 2018.xlsx; Development Liaison.docx Caitlin — please add these two documents to the end of the current SB packet, and repost to the website (link to the meeting calendar) and resend to the Board when that is all complete. Thanks, Bob Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmonoaer @ci.readinq.mo -us (0) 78.1 -t)42. -9043; (F -) 781 942 -0037 vot es r e3ca0i Lq+L' qr gy Town {-fall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED ci� Administrative Services i "Current" Berman I Ensminger Alvarado Friedmann Halsey Board of Selectmen VASC.' Berman, Ensminger._ _ 1 3 _ _? 3 School Committee_ Friedmann, H alsey 1 3 3 RegonalSchoolDistrict Alvarado 2 _3 .__ -_ 3 RMLD Commissioners RMLD CAB Ensminger _ Ensminger 2 2 _2 _ 1 2 -_ 3 - RMLD Payments Subcommittee Bylaw Committee Ensminger Alvarado 2 I 1 _3 - - 3 Finance Committee Alvarado Berman - 1 2 _ 2 -_ 2 Permanent Building_ Committee - - - Alvarado Berman 2_ _ _? 3 - _ - - 2 - -- - Community Groups /Communication 1 _ R_CT_V Board of Directors_ Alva ra do, Ensminger 2 2 -_ 3 -_ -_, _ -_ Cultural Council Friedmann 2_ _ 3 ( 3 Climate Advisory Friedmann 2,_ - 3 _J 3 Readin Ice Arena Authority Halsey_ 2- - 2 1 Walkable Reading Friedmann_ -_ 2 _ 3 I -_ -- -_ 3 Celebration Committee Friedmann. _ _ -2- _ 3 ! T 3 Other - - - j - - -- Animal Controls Appeal Comm. Friedmann 2 3 3 Moderator_ Alvarado 2 _3 - 2 _ Rules Committee Alvarado 2 3 Board of Registrars -- - _Friedmann 2_ 3 3 -- Constables Friedmann 2 3 2 Finance _ Audit Committee Berman -2_- - -_ 3 2 Retirement Board Berman 2 _ -3 _ - 3 Commissioners of Trust Funds Berman _ 2 3 -_ _ 2 -- -- - Veterans Memorial Trust Fund Comm. Friedmann 2 _ -_ 2 2 - Public Services Community Services - -- Council on Aging Emmi ger, Halsey Mystic Valle Elder Services_ Y Ensminger, Halse g Y 2 1 -- - - _ - 1 - Board of Health_ Ensminger 2_._.._.__ 1 3 ; 2 _ Recreation_ Committee. Halsey 2 1 _ L _. .1 Cust. of Soldiers &Sailors Graves Ensminger__ _. 2 __. 2 -- Community Development CPDC Berman) Alvarado 1 2_ _ 2 _ 2 _ - North Suburban Planning Council Berman -__ -_- _2___ - 31 3 -_ - _ 2 _Metro Area Planning Council Berman, ? -. ? .__ —, _ -_- I ..___ __- Zoning Board of Appeals Historical Commission_ Berman Alvarado Ensminger 2 3 1 _ 2 _2 i 2 �_. __- 2 Historical District Commission Friedmann_ 2 2 __. 3 Conservation Commission Halsey 2 Reading Housing Authority Friedmann 2_ _ 2 2 _ 3 Public Safety Fire department Police department Human Relations Advisory Committee RCASA Halsey Halsey !Friedmann Halsey-Z 2 2 2 -- 2 2 I 3 -- - 3 1 1 3 *1 I *1 j.J 3 1 - _ Public Library Library Trustees Berman 2 _._ 3 3 Public Works Board of- Cemetery Trustees Berman 2 3 _ 3 MWRA Advisory B oard Halsey 2 2 1 Trails Committee Friedmann 2 3 3 Town Forest Committee Friedmann 2 3 ( 2 Liaisons to Neighborhoods Impacted by Economic Development The Select Board recognizes the need for elected officials to represent neighborhoods that might be impacted by mid -large development projects.' To meet this need, for each project, the Board will appoint one of its member to serve as liaison between the neighborhood, developers, and the Town. The goal of each liaison will be to act as a central point of contact for neighbors at various points in the development project. Prior to fulfilling their goal, each liaison will need to become familiar with the initial plans of the project. This will include, but is not limited to, meeting with the relevant town staff member responsible for the project in order to understand the type of development that is being proposed and to learn the processes and general timelines for the proposed development. The liaison will inform the neighborhood organization of opportunities for involvement in the planning process (e.g., attend DIRT meetings) and facilitate interactions with relevant Town entities. During the project development, including demolition and construction, the liaison will support the work of the town in communicating with the neighborhood and vice versa, as needed. ' Or "multi- residential development projects" or "large residential or commercial /industrial development projects "? Gemme, Laura From: Berman, Barry <bberman @firstrepublic.com> Sent: Monday, May 14, 2018 8:03 PM To: blelacheur @ci.reading.ma.us Subject: liasion nominations Attachments: liasionlist.xlsx Bob, see attached. Everyone got pretty much all their number ones. everyone has about a dozen or so assignments. Some I have added a second liaison. Give me your thoughts 7 t thrwginl Director 160 Federal Street 8 11' Floor Boston, N1 A 02110 Fws'r Rr'.nm.,IC BANK I Its a privilel,e. to serve VOLU Officc: {617} 478 -8507 1 A4obile: (6:1.7)- 699 -9487 1 1 ax: (617) -478 -8557 bbermanopfirstrepublic.com NM LS: 24000 Loan Assistant: Demetrius Armstrong: darmstron t�stre�ublic cony 617 -478 -3004 !It t .firstreubliccom fwho we are The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and /or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. This message cannot be guaranteed to be secure or error -free. QFirst Republic Bank and its related entities do not take responsibility for, or accept time - sensitive instructions sent by email including orders, funds transfer instructions or stop payments on checks. All instructions of this nature must be handled by direct communication, not email. We reserve the right to monitor and review the content of all email communications sent or received. Emails sent to or from this address may be stored in accordance with regulatory requirements. 0 Laura From: LeLacheur, Bob <blelacheur @ci.reading.ma.us> Sent: Monday, May 14, 2018 8:39 PM To: bberman @firstrepublic.com Subject: FW: FW: Liasions Attachments: SB Liaisons May 2018 af.xls From: Andrew Friedmann at Home Sent: Monday, May 14, 2018 7:08 PM To: LeLacheur, Bob Subject: Re: FW: Liasions Hi Bob, Here you go. Please let me know if you have any problems with the formatting. Andy On Sunday, May 13, 2018, 7:04:47 PM EDT, LeLacheur, Bob <blelacheur@ci.reading . ma.us> wrote: Thanks to those that have responded, and a reminder to others if you have any opinions to share. When I compile the list on Monday, we will post them online as part of the SB packet in case you want them to review before Tuesday night. Thanks, Bob From: LeLacheur, Bob Sent: Thursday, May 10, 2018 5:14 PM To: Reading - Selectmen Subject: Liasions Acting Chair Berman asked me to send out the attached, and ask you to fill out your interest in each possible liaison assignment. The format we have used successfully for years is as follows: 1: strong interest in being a liaison — should only be `a few' per member 2: interest in being a liaison 3: no interest in being a liaison blank: indicates no real opinion I have added column and filled it out for my fictitious choices, as an example In April he assigned /discussed spots temporarily without a full Board present, and wants this done the more thorough way as has been done after an election every year previously. Please send your thoughts back to me (only) by Sunday night. I will compile them and share them all with Barry on Monday so he can piece things together in advance of your Tuesday night meeting. Thanks, AM Robert VV. LeLaoheur.Jr. CFA Town Manager, Town ofReading 16 Lowell Street, Reading, MAUi8S7 towomanagerpci. reading. ma. us<i-nailto:townmanager@ci.—read in-q. ma. us> (P)781-Q42-Q043; (F)781-042-Q037 www.reodingmag Town Hall Hours: Monday, Wednesday and Thursday: 7:30 o.m'630p.m.;Tuemday:7:30 a.m.-7:00 p.m.;Fhday CLOSED Administrative Services "Current" Berman Ensminger Board of Selectmen VASC Berman, Ensminger School Committee Friedmann, Halsey Regional School District Alvarado RMLD Commissioners Ensminger RMLD CAB Ensminger Bylaw Committee Alvarado Finance Committee Alvarado, Berman Permanent Building Committee Alvarado, Berman Community Groups /Communication RCTV Board of Directors Alvarado, Ensminger Cultural Council Friedmann Climate Advisory Friedmann Reading Ice Arena Authority Halsey Walkable Reading Friedmann Celebration Committee Friedmann Other Animal Controls Appeal Comm. Friedmann Moderator Alvarado Rules Committee Alvarado Board of Registrars Friedmann Constables Friedmann Finance Audit Committee Berman Retirement Board Berman Commissioners of Trust Funds Berman Veterans Memorial Trust Fund Comm. Friedmann Public Services Community Services Council on Aging Ensminger, Halsey Mystic Valley Elder Services Ensminger, Halsey Board of Health Ensminger Recreation Committee Halsey Cust. of Soldiers &Sailors Graves Ensminger Community Development CPDC Berman, Alvarado North Suburban Planning Council Berman Metro Area Planning Council Berman Zoning Board of Appeals Berman, Alvarado Historical Commission Ensminger Historical District Commission Friedmann Conservation Commission Halsey Reading Housing Authority Friedmann Public Safety 01 Fire department Halsey Police department Halsey Human Relations Advisory Committee Friedmann RCASA Halsey Public Library Library Trustees Berman Public Works Board of Cemetery Trustees Berman MWRA Advisory Board Halsey Trails Committee Friedmann Town Forest Committee Friedmann BOOM Gemme, Laura From: Berman, Barry <bberman @firstrepublic.com> Sent: Tuesday, May 15, 2018 3:35 PM To: Saunders, Caitlin (csaunders @ci.reading.ma.us) Cc: blelacheur @ci.reading.ma.us Subject: agenda tonight Caitlin is thre a revised agenda slotting in the liaison discussion? Managing Director 160 Federal Street 81" Floor Boston, N�.1A 02110 Fi s'r Rt rut3t,1C BANK I It's a privilege to serve you Office: (61.7) 478 -8507 1 Mobile: ('617) - 699 -9487 1 Fax: (61.7) -478 -8557 bberman@fi.rstrepublic.com NM LS: 24000 Loan Assistant: Demetrius Armstrong: 617 -478 -3004 http: / /firstrepublic.com /who we are The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and /or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. This message cannot be guaranteed to be secure or error -free. -First Republic Bank and its related entities do not take responsibility for, or accept time - sensitive instructions sent by email including orders, funds transfer instructions or stop payments on checks. All instructions of this nature must be handled by direct communication, not email. We reserve the right to monitor and review the content of all email communications sent or received. Emails sent to or from this address may be stored in accordance with regulatory requirements. O OF q' Town .of Reading u b Meeting Minutes t C E 6 �j E� T O -01" CLERIN REAM Board Committee Commission = .Council: �Dl�. JUL —2 po : i s J 5 Recreation Committee Date:. 2018706 -.12 ... Time: 7:00. PM Building:. Reading Town Hall Location: Conference Room -Address: 16 Lowell Street Purpose: General Discussion Session: General Session Attendees: Members - Present: Emily Sisson; Rich Hand; Adam Chase, Lori, Russo, ,Mary Ellen, Killion (associate) Members Not Present: Chuck.Robinson,.Dan Foley, Mike DiPietro, Kate Kaminer (associate)_.. Others Present: Genevieve Fiorente.- Recreation Administrator. John Halsey - Select Board Liaison Minutes Respectfully Submitted,:By: Genevieve Fiorente Topics of Discussion: * * * * * * * * ** *DRAFT COPY QNLY * * * * * * * * * * * * * * * ** , E. Sisson opens up the meeting at 7;03pm..E. Sisson asks if everyone has had an opportunity to review May 8, 20.18 meeting minutes. L. Russo makes .a motion to accept the . meeting minutes. A. Chase seconds. M: Killion makes a friendly amendment that her last name is wrong in some places. G. Fiorente states she will update accordingly. ,Committee votes to approve meeting minutes from May 8; 2018,. 4'-0. G-. Fiorente asks J. Halsey. if he would like to speak first.;He states-'that he can :wait until other agenda items have been discussed. G. Fiorente. presents the mock playground rules that have been passed around at a prior; meeting.:She explains how there are rules and regulations for Parks & Field. but.nothing specific that is placed by the playgrounds that give generalized rules for the play structures. She stated that M. Hannaford'is now the Parks, Cemetery & Foresty.Supervisor and::has looked over the rules as well. Committee members discuss the rules; specifically pertaining to the dogs inside the play area. G. Fio.rente states that there is no law that says ,the .dogs cannot be inside, the play'area according to C..Amendola at the Police Departm.ent.but :it can be a rule we implement through the Recreation Division. J.. Halsey says that there is. however a leash law that .people do have to follow. He adds that a subset is multiple dogs In the:play area that can also'.be problematic when particular dogs do not-get along.. The committee agrees. E. Sisson, makes a suggestion to, reorder the rules to. make it flow better. She goes on to say . that she would say'the.top.3 issues at the playgrounds are dogs; vandalism and trash. The committee agrees on.her suggestion and points. G. Fiorente states that she will reorder the rules for better flow and share again with appropriate parties in .Parks before official:signs. Page i 1 are made. A..Chase.also states.that.instead of adult supervision required the.rule.should say.: adult supervision recommended. The Committee also agree's..G. Fiorente. said she will also ..make that .edit.' M. Killion asks about Where the signswill be. placed. G. Fiorente, says right on the fence when people walk.in.or right next to the playground itself: R. Hand. makes a motion to recommend the playground rules be placed .at-the playgrounds with appropriate edits to the order. L.'Russo seconds: G. Fiorente States she will make the edits as recommended. The committee is in favor 4 -0. G..Fiorente talks about the.Birch Meadow. Master Planning.Subcommlttee.. G:. Fiorente states that the .committee officially.appointed 3.people to the.corrimittee in February; Dan.F61ey, Rich Hand 'and neighbor, Shannon'Fratto: She.says that Shannon Fratto is now helping as a . part -time town employee and can no longer serve on the committee. She said it is the - committee's job to appoint a new member of:the subcommittee: The committee discusses the appointment of a new. member.. They agree that there will .be great value in the near . . future to. perhaps add another member to the committee that is a neighbor. M. Killion as for a directive and indicates the need for active recreation. 3.'Halsey. gives more background on.the.subcommittee . and states.that the Recreation. projects the past few. years have been put on the back burner due to finances:' R. Hand. mentions some of '.the. prior'discussions:of the'plan that originated from the survey. He'speaks to M. Killion's point 'on active recreation and says that the survey:results: called for Walking paths and bike paths for active recreation in the area. G.. Fiorente says that there should probably be another survey done since the last one came out In 2015': M.. Killion says she'will:be. more than happy to volunteer on the subcommittee. R. Hand. makes a motion to appoint M. Killion as a member of the Birch Meadow Master Planning Subcommittee. A. Chase. seconds: All in favor. 4 =0. J. Halsey exits the room and indicates. he will ;return in a moment. G'.- Fiorente asks the committee'if thei y would be willing to meet earlier in.the eveningor,a ` different da:y to get more. of.a quorum. The committee is open to discussing other.day and times possibilities and: suggests that: G. Fiorente or D. Foley send out poll. They -briefly discuss.some' other days and. times that may work:. 3.- Halsey. returns. G. Fiorente talks about a couple. pending improvements. She says that she has met with' Parks, Water and Highway on ways to improve the drainage down at. the Killam:.Elementary Softball Field.. She goes onto say:that fixing the field would make the field, playable. for leagues like Reading Softball Little League. She also states that most recently, Reading . Little. League, has.approached her for their need for.an intermediate field for the 12 year old boys She-state s:that this, intermediate field needs to be a softball field and that they bring. their own mound. 3. Halsey adds specific details on the requirements and dimensions of the field. .The: committee is in support of. fixing the drainage down there.... G. Fiorente says that there have: been prior plans, to improve the area but there.was' still some question. on when the Kiliam Building Project would be coming into the planning stages..G:: Fiorente said.that.now that the plan.is looking like it.is 5.+ years. away that. a. remedy to the.field. now to.provide..much needed add.itional'field: space for many leagues..will . be, extremely beneficial. The committee agrees as does J. Halsey. G. •Fiorente says that the. project stage is now with engineering who will.be working. on some surveying. of the area. G., Fiorente also adds that the Kil.lam Principal is.on board.with. the. project and she plans.. ... . keep her updated on developments. G. Fiorente says that nothing is :guaranteed until passed-through appropriate-:channels. but she and other- departments /divisions.are working together proactively on a solution. A. Hand exits the -room. Page 1 2 G.: Fiorente gives abref update on the Pickleball -Court lines and says she is-trying to schedule a date with East Coast Seal Coating who lined the Wilmington existing tennis; courts for pickleball. G:. Fiorente says that she thought it was Important use a company who. had experience lining exi.sting.tennis court surfaces. G. Fiorente briefl.yspeaks about. the color of the pickleball lines which is Yet to be;determined. X Killion asks if there is something the company can provide that would show you what the lines would .look like. G Fiorente . said that she is sure they .can .provide some aerial views with what it. would look. like. G.. Fiorente, gives. a few more ,updates on the division. She states that Shannon Fratto. has been in.the division for a few weeks and is already helping tremendously: with programming. She also says that she just had the summer camp orientation at 5pm which went well: She goes onto say;that the camp will begin in a.couple weeks along,with 'other -sports clinics and enrichment clinics. She says.it will be another busy summer. G, Florente asks-] Halsey if he would like to speak now.: J. Halsey says that yes, he would like to .address the committee::about:the 4.17:18 meeting in which the committee voted 'on what he would like to calla `�no.confidence "vote. He said that he had .questions for the people who wereat the meeting who voted, Kate Kaminer, Frank Driscoll, Dan Foley, Mike DiPietro and Rich. Hand. He'states that unfortunately only Rich is here today to_ speak to it. I Halsey announces that the Select: Board voted to: have twoAiaisons to larger committees and recreation was one of those committees: He states that both he and Dan Ensminger. are recreation 'committee liaisons now. R. Hand reenters the .room. I,. Halsey. reads excerpts of the minutes from 4.17.18. He states that he feels the recreation committee should publicly apologize: and ,considered the .meeting to be :a public embarrassment: J. Halsey continues to Speak at length about the process in. which' it happened and that he d'id not know that the discussion was going to take place. He, states that he loves the Town of Reading and that he is Involved recreationally and socially With several organizations and.-. boards. He says that these affiliations.aren't going away. He points out other merft ers:on the committee and their. associations Iike.the late Frank Driscoll with Youth Softball and Kate Kamiiner being;.a big advocate.for Reading Tennis. I Halsey; says that he. had met with a lawyer twice.and had the resources.' He says he has been considering lawsuits. against recreation: committee members. He also: states that he could :fill :the room with 60 people: He cites a prior personal. recent .conversation -with K: Kaminer. in which she addressed her opinion on his .involveenerit on several boards and committees..]. Halsey says that he indicated.that.he would not stop.his involvement. J. Halsey also brings.up the L. Gemme portion in the 4.17:18 meeting minutes. G. Fiorente said. that what was stated in the meeting..minutes. was the truth..I Halsey also.. states. that, the.re: is in .implication that,.he interferes with town staff which he. also says he doesn't. I' Halsey states. that he has now requested to get all.agehdas.and recreation .committee meeting.minutes:and plans to b.e present at.every meeting..he can. He said. that he will be .:.: coming to recreation committee meetings instead.of Select Board..meetings unless a: quorum is needed at the Select Board or important issues are being' discussed. Committee members' say that they were talking about possible other days of the week:and- starting times when J. Halsey had been gone, for a moment. J.. Halsey states that, his. integrity-wais questioned and A needed to. be addressed and. feels that itJ8 important to.be:at:meetings moving forward. R: Hand states that it was not his personal. intention or the board's to.questionJ..,Halsey's . integrity. G. Fiorente states that while she also cannot speak for the committee members who are not there, she has been at every meeting. She said from her,standpoint.it was Page is 3 herself. and the committee who were having their integr.ity.questioned based on several W associations not J: Halsey 's integrity. She said that the overall feel of the committee in her opinion was to suggest having a liaison that wasn't directly related and, sitting on boards of youth organizations so the committee could be seen as being as transparent as .possible . when discussing. and deciding.on important recreation, topics. ,J: Halsey again. emphasized how the meeting minutes. read. R. Hand.thanks.J. Halsey for coming in to have the discussion with the recreation, committee and from :a courtesy standpoint he agrees that.J. Halsey should have. been informed . of the Select Board Liaison agenda. item. R. Hand says that the. committee cannot take back the process in, which it happened but, hopes fora better relationship.and communication moving forward. from all parties involved. J. Halsey mentions while the lawsuit is not oft the table, fie.d:oesn't think it would_ be the right way. to proceed. He, says he plans.to put this behind him and. move forward. He welcomes discussions with other members of the committee that were part of the vote but not, present tonight. M. Killion suggests that a meeting be had with other members who are. not present and J. Halsey.. I Halsey exits; Committee members briefly discuss J. Halsey's comments. Several members state they felt personally threatened by the lawsuit comment. M. Killion asks about the minutes and agendas and.who they.are sent to. G..Fiorente says she has never sent agendas or meeting minutes to her boss or Select Board liaison unless they have requested. them. G. Fiorente says she follows. protocol and posts agendas and publishes meeting minutes once they are approved. G. Fiorente.says:she will now include the Select Board liaison on recreation committee agendas and minutes. R. Hand asks G..Fiorente.if she knew J. Halsey. was coming. in', G. Fiorente.states that J. Halsey notified her and D. Foley via email yesterday afternoon that he would like to, come in. She says she would . have updated the agenda if it was in the 48 hour window and the .chairman or herself would have sent it out to appropriate parties.. R. Hand makes a motion to adjourn at 9:05pm. A. Chase. seconds: All in favor 4 -0: * * * * * * * * ** *DRAFT COPY ONLY *. * * * *. * * * * * * * * * * ** r Page i.4 Gemme, Laura From: Fiorente, Genevieve Sent: Tuesday, July 3, 2018 4:33 PM To: Gemme, Laura Cc: Kraunelis, Matthew Subject: FW: Recreation Liaison Letter H � Lawra, P UzL,sv se-,✓ b e.(o w- c,� Tltiw 1 avw ��� �, f �,,,✓ a f f �;c� v� o w 5 �- f e e,L, f �e,� ca(,(� y °-VV J e,A'V a Fi ore vie' Recreation Administrator Town of Reading 16 Lowell Street Reading, MA 01867 Phone: (781) 942 -9075 Fax: (781) 942 -5441 Email: }liorent �r,ci�Xeaciin�.Ina.us Visit us at wwyv.,readin grec.con) RECREATION OFFICE HOURS: Monday: 8:00am — 5:00pm Tuesday: 8:00am — 6:30pm Wednesday: 8:00am — 5:00pm Thursday: 8:00am — 5:00pm Friday: CLOSED Rocroo�bn From: Kkaminer [mailto:kkaminer @comcast.net] Sent: Tuesday, April 24, 2018 1:50 PM To: Fiorente, Genevieve 1 H V Cc: Dan Foley; Michael Dipietro Subject: Re: Recreation Liaison Letter BOS chair Sent from my iPhone On Apr 24, 2018, at 1:38 PM, Fiorente, Genevieve <gfiorcritc ii;cimrtcading ma.us> wrote: I believe you would just need to send to town manager or bos chair ?? J CA� Fi are of & Recreation Administrator Town of Reading 16 Lowell Street Reading, MA 01867 Phone: (781) 942 -9075 Fax: (781) 942 -5441 Email: gf'iorentc (ri),ci.readitiL)..ina.us Visit us at w�x w.readingrec.com <image001.jpg> RECREATION OFFICE HOURS: Monday: 8:00am — 5:00pm Tuesday: 8:00am — 6:30pm Wednesday: 8:00am — 5:00pm Thursday: 8:00am — 5:00pm Friday: CLOSED <1mage002.png> From: Dan Foley [mailto_dandfoleod gmail.com] Sent: Tuesday, April 24, 2018 1:26 PM To: Kkaminer Cc: Michael Dipietro; Fiorente, Genevieve Subject: Re: Recreation Liaison Letter Sorry for the late reply to all of this. I'm good with the most recent version in Kate's reply. Jenna, what are our next steps? On Wed, Apr 18, 2018 at 11:36 PM, Kkaminer <lckamiaci,(ii�comc,,7st.net> wrote: See additional 2 cents. Nice job moops Dear Sirs /Madam: As you are aware, one of the many duties of a Selectman, is to serve as a liaison to the various volunteer boards within the town government's infrastructure. For the past several years, Selectman Halsey has been the liaison to the Recreation Committee. At the April 17, 2018 monthly Recreation Committee meeting, this committee voted unanimously to request a change in the BOS liaison. After a lengthy discussion, the committee felt strongly that Mr. Halsey, while passionate and enthusiastic about Reading's recreation issues, has not served the committee, the recreation staff, and constituents in the best manner. The liaison should provide an effective communication channel to the BOS, represent the BOS, and support committee members and the professional staff in recreation matters, whenever possible. The role of the liaison is advisory and should not be involved in the day to day department functions. Mr. Halsey's membership on the board of directors of Reading Little League Softball, as well as other boards doing business with the town recreation department, exposes the recreation staff and its volunteer board members to unwarranted. scrutiny and potential conflicts of interest. In this light, the members of the Recreation Committee respectfully request a change in the BOS liaison. We welcome any questions as regards this vote and the discussion accompanying this decision. Your attention to this matter is appreciated. Sincerely, The Recreation Committee Sent from my iPhone On Apr 18, 2018, at 7:47 PM, <rnldj5tri corncast_nct> wrote: Dear Sirs /Madam: As you're aware, one of the many duties of a Selectman, is to serve as a liaison to the various volunteer boards within the town government's infrastructure. For the past several years, Selectman Halsey has been the liaison Recreation Committee in that capacity. At the April 17, 2018 monthly Recreation Committee meeting, this committee voted unanimously to request a change in the committee liaison. After a lengthy discussion, the committee strongly felt, Mr. Halsey, while passionate and enthusiastic about Reading's recreation issues, has not served the committee and recreation staff in the manner that best serves the Recreation Committee and its constituents. The liaison is should provide an effective communication channel to the Board of Selectmen, represent the Board of Selectmen, and support committee members and the professional staff in recreation whenever possible. Mr. Halsey's membership on the board of directors of Reading Little League Softball, as well as other boards doing business with the town recreation department, potentially exposes the recreation staff and its volunteer board members to scrutiny and potential conflicts of interest. In this light, the members of the Recreation Committee respectfully request a change in the BOS liaison. We welcome any questions regarding this vote and the discussion accompanying . this decision. Your attention to this matter is appreciated. Sincerely, The Recreation Committee LeLacheur, Bob From: Kraunelis, Matthew Sent: Tuesday, July 03, 2018 4:01 PM To: LeLacheur, Bob Cc: Delios, Jean Subject: FW: Public Records Request - Part 2 Attachments: Request 6 - Attachment.pdf; Request 6.pdf; Request 7.pdf; Request 8.pdf; Request 9.pdf; Request 10.pdf; Request 11.pdf; Request 12.pdf From: Gemme, Laura Sent: Tuesday, July 3, 2018 3:56 PM To: Angela F. Binda Cc: Kraunelis, Matthew; Rodger, Julia Subject: RE: Public Records Request - Part 2 Laura A Gemme, CMC CMMC Town Clerk Board of Registrar Elections Official Justice of the Peace Notary Burial Agent Public Records Access Officer Commissioner to Qualify Census Liaison Town of Reading 16 Lowell Street Reading, MA 01867 (P) 781 -942 -6647 (F) 781 - 942 -9070 (E) Igemme@ci.readinq.ma.us (W) http: / /www.readingma.gov Town Hall Hours: Monday, Wednesday and Thursday - 7:30 AM to 5:30 PM Tuesday - 7:30 AM to 7:00 PM Friday - CLOSED When writing or responding, please remember that the Secretary of State's Office has determined that email is a public record. This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use the information. Also, please indicate to the sender that you have received this email in error, and delete the copy you received. From: Angela F. Binda Sent: Tuesday, June 19, 2018 6:11 PM 1 To: Angela F. Bincla; Gernme, Laura Subject: Public Records Request @ Dear Ms. Gernme, Please provide me with the following public documents: 1. Recreation Committee minutes for the 5/8/18 and 6/12/18 meetings. They are not yet available on the town website. 2. Letter sent from the Recreation Committee to Board of Selectmen "to request a new liaison for the coming year." This letter was discussed and voted on (5-0) at the 4/17/18 Recreation Committee meeting. Discussion of the letter appears on page three of the minutes for that meeting. Please provide information on when the letter was sent, and to whom it was sent. If there are any emails, notes, or other documents regarding this letter that the public has the right to view, please provide those also, including any emails to or from Recreation Committee and Board of Selectmen members referencing this letter or the Recreation Committee selectman liaison. 3. Documents with new liaison assignments, and any documents to which the public has the right to request, that were discussed at the 5/15/18 Board of Selectmen meeting, during the discussion on the appointment of board, committee, and commission liaisons. This request includes emails sent to and from the chair in advance of the meeting (mentioned by the chair during the meeting) by all board members. Thank you for you assistance with this request. Sincerely, EMOMMEM