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HomeMy WebLinkAbout2018-03-27 SB Packeturn Town of Reading Meeting Posting with Agenda r R s3B lM�oA4Q� Board — Committee - Commission - Council: Board of Selectmen Date: 2018 -03 -27 Time: 7:00 PM Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business s 1 Fc < a . 2018 MAR 21 PM 5: 24 Location: Selectmen Meeting Room Agenda: Meeting Called By: Caitlin Saunders on behalf of Chair John Arena Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format, handwritten notices will not be accepted. Topics of Discussion: 1) 2) 3) 4) 5) 6) 7) 8) 9) Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment C. Town Manager's /Assistant Town Manager's Report Open Session for topics not reasonably anticipated 48 hours in advance of the meeting Proclamations /Certificates of Appreciation Personnel & Appointments Discussion /Action Items a. Hearing — Approve Water /Sewer/ Storm Water Rates for FY 19 b. Hearing — Postmark Square Loading Zone on Sanborn St C. Hearing — Approve BOS Policies: Article 1 General Operating Procedures d. Hearing — Birch Meadow Sunday Hours e. Recreation Topics f. 467 Main Street — Sunoco Station Discussion g. Approve D /B /A — Ristorante Pavarotti Approval of Minutes Licenses, Permits and Approvals Executive Session a. To discuss strategy with respect to Collective Bargaining & Labor Contracts Correspondence a. Invitation — Annual Volunteer Appreciation Dinner b. Email from Ray Miyares, re: Andy Friedmann ballot question C. Email from Angela Binda, re: Minutes d. Email from Donna Beaulieu, re: Birch Meadow Fields e. Email from Kate Kaminer, re: Birch Meadow Fields f. Correspondence from xfinity, re: Comcast Policies and Procedures 7:20 7:30 8:00 9:00 9:15 9:30 9:45 9:50 This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 1 Office Hour Andrew Friedmann 6:30 HEARING Approve Water /Sewer /Storm Water Rates for FY19 LeLacheur 7:20 HEARING Postmark Square - loading zone on Sanborn Street LeLacheur 7:30 HEARING Approve BOS Policies: Article 1 General Operating Procedures Town Counsel 8:00 HEARING Birch Meadow Sunday Hours Recreation Committee 9:00 Recreation topics Recreation Committee 9:15 Executive Session To discuss strategy with respect to Collective Bargaining & Labor Contracts LeLacheur 9:45 April 26, 2018 Annual Town Meeting II Thursday March 28, 2018 Financial Forum ? Wednesday Office Hour Board reorganization? LeLacheur 7:00 Town Accountant Quarterly Review Angstrom 7:20 Discuss Water Tank/Cell Tower Percival 7:45 Discuss BOS Policies: Article 2 Volunteers, Boards and Committees Board 8:30 April 23, 2018 Annual Town Meeting I Monday April 26, 2018 Annual Town Meeting II Thursday April 30, 2018 Annual Town Meeting III Monday` Office Hour John Halsey Town Accountant Quarterly Review jAngstrom 7:20 May 3, 2018 Annual Town Meeting IV Thursday Office Hour Office Hour IAnnoint Boards & Committees I I I DRAFT - BOARD OF !SELECTMEN 2018 AGENDAS 2018 June 19, 2018 Tuesday . Office Hour July 10, 2018 Tuesday Office Hour July 31, 2018 Tuesday Office Hour August 21, 2018 ! Tuesday Office Hour September 4 2018 Tuesday' Office Hour Preview Warrant for November Town Meeting September 18, 2018 Tuesday' Office Hour Close Warrant for November Town Meeting October 2, 2018 Tuesday Office Hour Preview Tax Classification October 16, 2018 " Tuesday Office Hour Hearing Tax Classification October 30, 2018 ! Tuesday Office Hour November 13, 2018 Tuesday' Office Hour November 15, 2018 Subsequent Town Meeting I Thursday November 19, 2018 Subsequent Town Meeting II Monday November 26, 2018 Subsequent Town Meeting III Monday November 29, 2018 Subsequent Town Meeting IV Thursday December TBA (Budget meetings ?) DRAFT - BOARD OF SELECTMEN 2018 AGENDAS 2018 Future Agendas HEARING Approve BOS Policies: Article 2 Volunteers, Boards and Committees LeLacheur Discuss Oakland Road land public process LeLacheur Discuss Liquor License policy LeLacheur July'18 Percy Avenue: improvements on a private way LeLacheur Downtown Parking Segalla Recurring Items Close Warrant: Nov '17 TM by 9/26 Close Warrant: Apr 118 TM by 2/27 Review BOS /TM Goals Dec & June Semi -ann Appointments of Boards & Committees June Annual Hearing Approve Classification & Compensation June Annual Hearing Tax Classification October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly Economic Development Director Semi -ann RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees Annual E E El L`11117 27, I- L-1 I 0 Do �i m m m m a 0 �Dyl v m t (�\, k Town of Reading 16 Lowell Street Reading, MA 01867 -2683 JULIE D. MERCIER Community Development Director Phone: (781) 942 -6648 Fax: (781) 942 -9071 jmercier @ci.reading.ma.us To: Board of Selectmen CC: Tom Connery (Applicant) / Parking Traffic Transportation Task Force From: Julie Mercier, Community Development Director Date: March 14, 2018 Re: Postmark Square 40R — Feedback re: loading zone along Sanborn Street On March 14, 2018, staff representatives from Town Management, Planning, Engineering and Public Safety — constituting a contingency of PT I I'F members — reviewed a request from Tom Connery, developer of the Postmark Square 40R project, for the provision of an 8' x 39' public loading space along Sanborn Street. Plans reviewed (attached): • Existing Parking Exhibit: Sanborn Street, Reading MA, prepared by The Morin- Cameron Group, Inc., dated 3/12/18. • Proposed Parking Exhibit: Sanborn Street, Reading MA, prepared by The Morin - Cameron Group, Inc., dated 3/12/18. Staff Feedback: • Town Management — no concerns. • Planning — there will be no loss in on -street parking spaces as the existing 39' curb cut will be closed, curbed and striped in exchange for the proposed 39' loading zone; parking space regulations will stay as they are and will be reconsidered during any future downtown parking analysis /modification. • Engineering — no concerns; according to digital records and institutional memory, this is the first time an on -street loading zone will be vetted by the BOS, and — if approved — allowed in Town. • Public Safety — no concerns. PTTTF Members: Bob LeLacheur (Town Manager), Jean Delios (Assistant Town Manager), Julie Mercier (Community Development Director), Jeff Zager (DPW Director), Jane Kinsella (Assistant DPW Director), Ryan Percival (Town Engineer), Chris Cole (Civil Engineer), David Clark (Deputy Police Chie�, Michael Scouten (Safety Officer) Page 1 5 b\ 136 HAVEN STREET LLC #136 HAVEN STREET ASSESSORS MAP 16 LOT 380 AND MAP 21 LOTS 33 & 34 DEED BOOK 68600 PAGE 498 LOT AREA = 42,160± SF in HAVEN STREET LLC 36 HAVEN STREET DRS MAP 16 LOT 380 AND 4P 21 LOTS 33 & 34 BOOK 68600 PAGE 498 HAVEN STREET LLC 36 HAVEN STREET ORS MAP 16 LOT 380 AND AP 21 LOTS 33 & 34 BOOK 68600 PAGE 498 f+ i ARTICLE 1 - GENERAL OPERATING PROCEDURES Section 1.1— Organization of the Board 1.1.1— Annual Reorganization The Board of Selectmen will reorganize (elect officers) in the month of June for the following fiscal year. The purpose of this policy is to have continuity of Board leadership through Annual Town Meeting. Although the Board of Selectmen retains the right to reorganize at their discretion, this policy establishes the guidelines of- 1 . Annual rotation of the Chair. 2. Not having a Selectman serve as Chair in the final year of a term. 1.1.2 - Chair The Board of Selectmen Chair shall: 1. Be responsible for calling regular, emergency and Executive Session meetings of the Board of Selectmen, as needed. 2. Preside over Board of Selectmen meetings, approve the Agenda and recognize all speakers including other Board members. 3. Nominate Board members to represent the Board of Selectmen at appropriate functions, events and meetings. 3. Nominate Board members for annual Liaison assignments. The final decision on Liaison assignments is by a majority of the Board members. 4. Nominate Board members to Board Subcommittees. Final appointment is by a majority of the Board members. 1.1.3 — Vice Chair The Board of Selectmen Vice Chair shall: 1. Be responsible for stepping in to assume the duties of the Chair as may be necessary. 1.1.4 - Secretes The Board of Selectmen Secretary shall: 1. Be responsible for stepping in to assume the duties of the Vice Chair or Chair as may be necessary. 2. Conduct the final review and signature of Board Minutes. 3. Certify, as required by law, votes of the Board of Selectmen. 4. Sign documents upon direction of a majority of the Board members, including legal settlements on behalf of the Board of Selectmen. Alternatively, any other Board member or the Town Manager may be authorized to perform this function. 1.1.5 - Liaisons The purpose of establishing Board of Selectmen Liaisons to the various Town Departments /Divisions and to Boards and Committees is to maintain good communication and 1 -1 Board of Selectmen Policies effective working relationships. Liaisons are responsible for providing reports to the full Board of Selectmen at a regular meeting on an as needed basis. Liaisons shall: 1. Be established by the Board of Selectmen on an annual basis. 2. Act in a role to support the Town Departments /Divisions in their operating functions as well as longer -term Board of Selectmen Goals. 3. Attend as many meetings of the Boards and Committees as possible 4. Inform Town Department Heads of their interaction with Boards and Committees for which they have responsibility as described in the Table of Organization as approved by Town Meeting. 5. Facilitate communication between the Board of Selectmen and the Boards and Committees, and to ensure that matters of high -level strategy are understood by those Boards and Committees appointed by the Board of Selectmen. 1.1.6 - Subcommittees The purpose of establishing Board of Selectmen Liaisons is to have a mechanism for the Board to review and consider specific issues. Subcommittees shall: 1. Be composed of two members of the Board of Selectmen. 2. Follow all Open Meeting Law as if conducting a full Board meeting. 3. Recommend, but not approve, a course of action to the full Board. 1.1.7 — New Members In order to assist new Board members to be effective in their first years, the Board shall establish an on- boarding process which shall include but not be limited to meetings with individual Board members, the Town Manager and Town Department Heads. The Board shall also create a Board of Selectmen Guide to be distributed to new members. Section 1.2 — Board Meetings 1.2.1 — Meeting Schedule The Board of Selectmen shall meet at least once each month and publish a meeting schedule at least six months in advance. 1.2.2 — Office Hours The Board of Selectmen shall offer Office Hours to the general public at least once each month and publish the times and dates in their meeting schedule. Individual Selectmen will rotate turns with Office Hours, and make a report to the full Board during Liaison reports as needed. 1.2.3 — Meeting Agendas The purpose of the agenda is to allow the general public an opportunity to participate in a topic matching their interests. The Agenda shall: 1 -2 Board of Selectmen Policies I . Be approved by the Chair. 2. Contain any discussion item requested by two or more Board members. 3. Be published in advance as far as is possible. 4. Contain public communication received since the last Board meeting. Some Board meetings may consider only a single agenda item. However typical Board meetings will have the following agenda items: 1. Liaison reports. 2. Public Comment. 3. Town Manager report. 4. Approval of previous Meeting Minutes. 5. Listing of next scheduled Board meeting. The regularly scheduled meetings of the Board of Selectmen shall be limited by having discussion limited to agenda items taken up or tabled prior to 11:00 p.m. All remaining items will be deferred to a subsequent meeting. In order to facilitate the above policy efficiently, the Chair shall: 1. Limit the time of speakers from the floor especially during public hearings. 2. Call for votes on major issues or policy changes prior to 11:00 p.m., or defer final votes to subsequent meetings. 3. Request staff to prepare motions for Board action in advance. 1.2.4 — Deferred Agenda Items It shall be the policy of the Board of Selectmen to conduct the business on its agenda at the meeting for which it is listed, unless a particular member of the Board is essential to the topic of discussion by virtue of special background or expertise, and is not able to be present at the meeting for which that item is listed. 1.2.5 — Public Comment Each person appearing before the Board of Selectmen who wishes to speak will, upon recognition by the Chair, identify him /herself by name and address of residence. Failure to identify him /herself will result in the Chair withdrawing permission for that individual to speak to the Board of Selectmen. 1.2.6 — Executive Sessions The Board shall always begin a meeting in Open Session, and may enter Executive Session only for the purposes allowed under Open Meeting Laws. Whenever possible, Executive Sessions will be scheduled at the end of an open session, and for the convenience of the public the Board will announce their intention to adjourn without returning to open session. In accordance with the provisions of the Open Meeting Law, the Town Manager, acting as clerk to the Board of Selectmen, will review approved confidential minutes of the Board of Selectmen's Executive Sessions on a regular basis. It is the intent of the Board of Selectmen to withhold minutes only for as long as the publication of the record would defeat the original purpose of a lawfully convened Executive Session. The Town Manager will review all approved minutes still in confidential status, and will release for publication those segments that need not 1 -3 Board of Selectmen Policies be confidential any longer. This action will be part of a report on the "Routine Matters" of the Board of Selectmen's meeting agenda. Section 1.3 — Responsibilities of the Board 1.3.1 — Readina Home Rule Charter Article 3.2 The executive powers of the Town shall be vested in the Board of Selectmen. The Board of Selectmen shall have all of the powers and duties granted to Boards of Selectmen by the Constitution and General Laws of the Commonwealth of Massachusetts, and such additional powers and duties as may be provided by the Charter, by Town Bylaw, or by Town Meeting vote. The Board of Selectmen shall cause the laws and orders for the government of the Town to be enforced and shall cause a record of all its official acts to be kept. The Board of Selectmen shall appoint a Town Manager, a Town Counsel, a Town Accountant, not more than five (5) Constables, and any other appointed board or committee member for whom no other method of selection is provided by the Charter or by Town Bylaw. The Board of Selectmen or its designee shall be the Licensing Board of the Town and shall have the power to issue licenses, to make all necessary rules and regulations regarding the issuance of such licenses, to attach such conditions and restrictions thereto as it deems to be in the public interest, and to enforce the laws relating to all businesses for which it issues licenses. 1.3.2 — Town Manager Authorization The role of the Town Manager is established by Article 5 of the Reading Home Rule Charter, The Town Manager has the ultimate authority and responsibility for the operation and the management of the Town, under the direction of the Board of Selectmen. Except for actions contrary to decisions or written policies made by the Board of Selectmen, the Town Manager is authorized to take whatever actions are required to operate and manage the Town. The Town Manager is the designated representative for the Board of Selectmen regarding collective bargaining negotiations. The Town Manager may utilize other Town personnel as needed to carry out these responsibilities. 1.3.3 — Town Manager Goals The Board of Selectmen is responsible for approving overall goals, objectives and policy setting for the Town to be discharged by the Town Manager within the constraints of the Reading Home Rule Charter, and other applicable local Bylaws and Federal and State statutes and regulations. 1.3.4 — Town Manager Contract The Board of Selectmen is responsible for approving a written contract with the Town Manager in accordance with Article 5.1 of the Reading Home Rule Charter. This contract shall be available as a public document. 1 -4 Board of Selectmen Policies 1.3.5— Town Collective BarlZaining Alzreements The Board of Selectmen is responsible for approving written agreements signed by the Town Manager and all Town labor unions, including a Health Insurance agreement signed by the Town Manager and all Town, School and Light department unions plus a Retiree representative. 1.3.6— Lezal Issues The Board of Selectmen is responsible for initiating or settling litigation, in certain cases subject to Town Meeting approval. 1.3.7 — Operations The Board ot Selectmen shall: 1. Operate in accordance with the spirit, as well as the letter of all laws affecting its business and its employees. 2. Act with the highest level of integrity, business ethics and objectivity in any transaction where a Selectman or employee represents the Board of Selectmen. No Selectman or employee is allowed to misuse the authority or influence of their position. 3. Operate in a businesslike and efficient manner in all aspects of operating and managing the Board of Selectmen. 4. Be supportive of a good working relationship between management and employees. 5. Advocate for the use of technology, training, personnel and flexible work and administrative processes to maintain an efficient municipal government serving the best interests of residents; 6. Operate in the best interests of the Town in all matters. Section 1.4 — Communication (DISCUSSION ONGOING) 11 9 -Board of Selectmen Communication It is important to the public and to the Board of Selectmen itself to make it clear when an individual member is speaking for the Board as a whole, or when he /she is speaking for him /herself as an individual. In order to ensure this clarity of communication, the following hall be the policy of the Board of Selectmen: 1. Members of the Board of Selectmen shall be given stationery in printed or electronic format for their use. This stationery shall name only that member of the Board on the masthead. Board members may use this stationery for correspondence relative to Town business or matters. Correspondence of this type shall be copied to all of the other members of the Board of Selectmen and to the Town Manager. Any such correspondence shall state that the views expressed are those of that member of the Board of Selectmen only. 2. The Board of Selectmen stationery, naming all five members of the Board on the masthead, will be used only for correspondence from the full Board of Selectmen. This will be used to communicate positions of the full Board of Selectmen based on consensus of the full Board or based upon actually voted positions of the Board. 1 -5 Board of Selectmen Policies 3. The Board of Selectmen may take votes on recommendations on Warrant Articles appearing before Town Meeting, and the Chairman of the Board of Selectmen or his /her designee will be responsible for communicating those recommendations to Town Meeting based on votes of the Board. 4. If a Board member rises to speak at Town Meeting, he /she shall identify whether he /she is speaking for the full Board or as an individual. In today's society, much of the correspondence to the Board of Selectmen is electronic, and often is copied to all members of the Board. The Board of Selectmen acknowledges that correspondence in electronic form that is made and /or received by it and its individual members are "public records ". Additionally, the Board of Selectmen acknowledges that the manner in which it deals with electronic correspondence may raise concerns relative to the Open Meeting law. The Board also feels it is important to ensure that a proper response is given to an email request. Electronic correspondence will be handled in the following manner: • Correspondence about a particular service that needs attention from town staff. The Town Manager will respond to this electronic correspondence, with an electronic copy to all members of the Board of Selectmen, and this correspondence will be listed on the next Board of Selectmen agenda. • Correspondence addressed to the Board of Selectmen expressing an opinion or comment on a matter before the Board of Selectmen. The Town Manager will respond to acknowledge this electronic correspondence, with an electronic copy to all members of the Board of Selectmen, and this correspondence will be listed on the next Board of Selectmen agenda. • Correspondence addressed to the Board of Selectmen asking the Board for action on a particular matter. The Secretary to the Board of Selectmen (or designee) will draft a form letter, acknowledging the receipt of the correspondence, outlining that the. Open Meeting Law prohibits the Board of Selectmen as a whole from commenting on the matter outside of a public meeting, and that the Board will consider at a future meeting whether to schedule agenda time on that matter. • Acknowledging that it is possible that private one on one electronic communications may reach a quorum of members without the knowledge of all participants, members of the Board of Selectmen shall only comment in electronic form on any correspondence received by referring the matter to the Town Manager. • Members of the Board of Selectmen may communicate electronically on housekeeping matters such as the scheduling, cancellation and time of meetings and requests to put matters on its agenda. • Documents may be distributed via email from the Board of Selectmen to all members of the town's boards, commissions and committees to permit advance review of materials to be discussed at upcoming meetings. • Hard copies of all electronic communications will be created and immediately placed in a central file where it can be provided as a public record upon request. Revised March 9, 2004 Revised June 5, 2007 1 -6 Board of Selectmen Policies �Gu Section 1 8 — Access to Public Records (ONGOING DISCUSSION The Board of Selectmen is committed to the philosophy that the citizens should have access to public records that are not exempt by law. To this end, the Town Clerk is hereby designated as custodian of public records for the Town of Reading (not including the School or Light Department). The custodian of public records will carry out the duties and responsibilities of a record custodian as required by Massachusetts General Laws, Chapter 4, Section 7, and may establish and charge such reasonable fees and establish other regulations in accordance with rules and regulations established by the Supervisor of Public Records, Regulation 950 CMR 32.06, or other applicable laws and regulations. Adopted 1- 12 -87, Revised 12 -13 -94 Section 1.5 — Volunteer Board and Committee Appointments The Board of Selectmen is responsible for appointing volunteers to Boards and Committees in accordance with Article 4 of the Reading Home Rule Charter, as well as those Boards and Committees created by local Bylaw or Board of Selectmen Policy. The Board of Selectmen recognizes the following two issues related to the consideration of and appointment to the various Boards and Committees: 1. The amount of time taken by the Board of Selectmen and volunteers for this process has been extraordinary and not necessarily productive 2. The depth of interviews given time constraints does not allow the full Board of Selectmen to do a thorough job of interviewing. The Board of Selectmen hereby implements the following process in order to address these two issues: 1. Incumbents will be asked whether or not they wish to be considered for reappointment 2. Applications for potential new Board and Committee members will be solicited and received. 3. The Board of Selectmen shall appoint a two- member Volunteer Appointment Sub - Committee (VASC) at the time that Board of Selectmen liaison assignments are established. No member will serve on the VASC for two consecutive terms. 4. The VASC shall schedule meetings to interview all potential Board and Committee members, including any incumbents that wish an interview, and any incumbents that the Board of Selectmen or the VASC wishes to interview. This process will be used for the "annual" appointment process as well as any appointments that come up during the year. The meetings of the VASC will be posted and open to the public. 5. The VASC will inform all candidates for appointment or reappointment of the slate of candidates for each Board and Committee that will be recommended to the full Board of Selectmen. 1 -7 Board of Selectmen Policies 6. The VASC will transmit a slate of candidates for each Board and Committee to the entire Board of Selectmen along with a list of all candidates who had applied for each Board and Committee. A copy of the application form and/or resume for any new candidate will also be provided to the entire Board of Selectmen. 7. For the annual appointment process the VASC will present the recommended slate of candidates to the Board of Selectmen in early June as a "consent" item on the agenda. Any member of the Board of Selectmen or any potential candidate may ask for any recommendation to be removed from the consent item. The consent item with any remaining Board and Committee appointments will then be considered and voted in its entirety. 8. Any Board and Committee appointments pulled from the consent item will then be scheduled for interview during a succeeding Board of Selectmen meeting, and the appointment process to that Board and Committee will be by the full Board of Selectmen. Section 1.6 — Financial Matters 1.6.1— Acceptance of Gifts and Donations It is the policy of the Board of Selectmen to encourage donations and gifts, with the clear understanding that there is no offer on the part of the Town to reciprocate in any manner with regard to provisions of services, enforcement of laws or regulations, or any other consideration by the Town. The Town Manager is hereby authorized to accept any such gifts or donations on the part of the Town, to see to their disposition in accordance with donor's wishes and applicable law, and to notify the Board of Selectmen of any such gifts or donations. The Town Manager shall determine if the gift and donation is consistent with Town plans, needs and resources. If gifts and donations involve equipment, programs or the construction of capital projects, it is important for the Town and the donor to have an agreement in advance of any fundraising efforts. A written agreement will describe the nature, location, design and details of any such equipment, programs and projects. If a commitment of Town funds is required to match or supplement fund raising efforts, the fundraising efforts may be approved if the proposed project is included in the Town's Capital Improvement Program (CIP), with an understanding that Town funds will not be available until those capital funds are available through the budget. In circumstances where donations are made to replace, maintain or repair portions of Town sites and facilities, including replacement of elements of parks, recreation areas, buildings, and similar equipment, the Department Head within whose jurisdiction the site or facility falls may accept such donations where: • The value of the donation is $5,000 or less • The item being replaced, maintained, or repaired is consistent with any master plan for the property in question. 1 -8 Board of Selectmen Policies C ,� w Additionally, the Town must be assured that any donations that are solicited or received on behalf of improving Town facilities or operating Town programs are either solicited by properly established non - profit corporations, through for profit corporations, or by individuals making donations directly to the Town. This is important for purposes of ensuring that donor's expectations are completely met with regard to possible tax deductibility of donations, and that a fundraising group is indeed making all donations properly and directly to the Town for the purpose intended. 1.6.2— Use of Town Staff and Resources for Gifts and Donations In order to achieve other department missions and provide essential services, the Board of Selectmen recognizes the need for staff to develop fiscal and other resources to supplement municipal funding. The policy of the Board of Selectmen regarding fundraising activities by staff is the following: 1. Such activities will not decrease staff effectiveness nor will they constitute an inordinate amount of work time. 2. In accordance with the Conflict of Interest Law (Massachusetts General Laws, Chapter 268A), Town employees will not realize personal financial benefit from fundraising activities. 3. Employees involved in fundraising are expected to use good judgment at all times, and to be sensitive to issues such as the business climate and the ability to give. 4. In accordance with the Town's established policy on Acceptance of Gifts, it is understood that there is no offer on the part of the Town or its employees, Departments, or Agencies to reciprocate in any manner with regard to provision of services, enforcement of laws or regulations or any other considerations by the Town. 5. To ensure consistency in communication about fundraising efforts, Boards and Committees and Department Heads shall inform the Town Manager of new fundraising efforts or campaigns prior to such activities. 6. Notice of regular or ongoing fundraising activities should be given to the Town Manager through the regular channels of communication. 7. The Town Manager may establish guidelines which specifically describe different types of fundraising and appropriate actions. 1.6.3— Authorization for the Town Manager to Sign Grant Applications and Acceptances The Town of Reading from time to time makes application for grants from various State, Federal and private sources. Since the Town Manager is authorized to execute contracts for the Town, the Board of Selectmen authorizes the Town Manager to sign grant applications and acceptances for such grants as have been authorized by the Board of Selectmen or the appropriate public body. It shall be the responsibility of every Department to report to the Town Manager that all operating requirements and resources are in place to properly implement the grant, including personnel policies, labor contract provisions, availability of resources, equipment, and all other things that will be needed. This action should take place prior to application for the grant if 1 -9 Board of Selectmen Policies possible, but in all cases shall take place prior to the acceptance of any grant, unless the Board of Selectmen waives this requirement. 1.6.4— Use of Public Funds for Gifts Public funds shall not be expended by any employee, official, Board or Committee of the Town, except the Board of Selectmen, for the purchase of food, flowers or other gifts for personnel of any Town Department who are retiring or resigning from employment. Use of public areas for the purpose of Department testimonials may be approved by the Town Manager. The Selectmen representing the Town may, as they deem fit, expend public funds for the purpose of presenting personnel or members of Boards and Committees, testimony of service in the form of printed, framed documentaries or other forms of appreciation, as the Selectmen shall decide from time to time. The Selectmen representing the Town may, as they deem fit, accept and use funds donated for the specific purpose of expressing sympathy for injury or death with appropriate acknowledgment. 1.6.5— Use of Public Funds for Professional Development The Board of Selectmen recognizes that in many instances it is desirable for staff and /or elected officials to have spouses and /or families attend conventions or seminars with them. The intent of this policy is not to prohibit or discourage such attendance but to provide that, to the extent such attendance creates an expense over and above the expense of the employee or official attending such seminar or conference, that the employee or official will personally bear that additional expense. It is not the intent, where no additional expense is generated, to have the employee bear a pro rated share of the expense for rooms, transportation or other costs. 1.6.6— Financial Oversillht The Town is committed to complying with and requires its employees (which includes officers, board and committee members and other persons acting on its behalf) to comply with all applicable Town policies, State and Federal Laws and regulations and internal accounting controls. The Town of Reading will investigate any report of fraudulent acts or related misuse of Town resources or property. Any individual found to have engaged in fraudulent acts or related misconduct, as defined in this policy, is subject to disciplinary action by the Town, which may include dismissal or expulsion, as well as prosecution by appropriate law enforcement authorities. 1.6.6.1 - Definition of Fraud Fraud and related misconduct prohibited by this policy generally involves a willful or deliberate act or failure to act with the intention of obtaining an unauthorized benefit. The following are examples of activities that may be considered fraud: - Making or altering documents or computer files with the intent to deceive; - Purposely inaccurate financial reporting; - Improper handling or reporting of money transactions; 1 -10 Board of Selectmen Policies 6 - Misappropriation or misuse of Town assets and resources for personal gain or for the advantage of another; Unauthorized use of Town assets and resources for personal gain or for the advantage of another; - Altering or incorrectly reporting information for personal gain or for the advantage of another or the Town; - Authorizing or receiving remuneration for time not worked; Authorizing or receiving compensation for goods not received or services not performed Fraud includes a false representation of a matter of fact, whether by words or by conduct, by false or misleading statements, or by concealment of that which should have been disclosed, which deceives and is intended to deceive. 1.6.6.2 - Responsibilities The Town has a responsibility to investigate and report to appropriate governmental authorities, as required, any violations of compliance with Town policy, State and Federal Laws and regulations, internal accounting controls and questionable accounting matters. Town of Reading management is responsible for establishing and maintaining policies and controls that provide security and accountability for the resources entrusted to them. Internal controls are intended to aid in preventing and detecting instances of fraud and related misconduct. Management is also expected to recognize risks and exposures inherent in their area of responsibility and be aware of indications of fraud or related misconduct. Responses to such allegations or indicators should be consistent. Every employee has the responsibility to assist the Town in complying with policies and legal and regulatory requirements, and in reporting known violations. It is the policy of the Town to encourage the support and cooperation of all employees in meeting the Town's commitment and responsibility to such compliance. 1.6.6.3 - Reporting Suspicion of Fraud Employees should report suspected instances of fraud or irregularity to their immediate supervisor or their next appropriate management level. However, in certain circumstances, it may be appropriate for employees to report suspected instances of fraud or irregularity directly to the Town Accountant (If the alleged fraud has been committed by the Employee's supervisor.) It is the responsibility of a supervisor or relevant manager to ensure that the suspicion of fraud and /or irregularity that is reported to them is reported as soon as practical to the Town Accountant. The written or verbal report should be sufficiently detailed and inclusive to ensure a clear understanding of the issues raised. In the event that the Town Accountant is the subject of, or otherwise identified as involved in the acts underlying such report, the person making the report may notify and forward such report to the Town Manager or Assistant Town Manager who will then lead the investigation, and the Town Manager or Assistant Town Manager shall immediately report such allegation to the Chairman of the Board of Selectmen. 1 -11 Board of Selectmen Policies `e Town employees are not to initiate investigations on their own. However, anyone may report suspected violations or concerns by letter to the Town Accountant and should indicate that he or she is an employee of the Town. The report should be sufficiently detailed and inclusive to ensure a clear understanding of the issues raised. Mark the envelope "Confidential and Private ". It is the policy of the Town that anyone who reports a violation may make such report confidentially and offsite. There shall be no retaliation by the Town's employees against any employee who makes a report pursuant to this policy even if after investigation the Town Accountant determines that there has not been a violation of any applicable Town policy, State or Federal laws and regulations or internal accounting controls. However, employees who make reports or provide evidence which they know to be false or, without a reasonable belief in the truth and accuracy of such information, may be subject to disciplinary action. 1.6.6.4 - Investigation Following receipt of a report, the Town Accountant shall commence an investigation, as he /she, in his reasonable judgment, deems appropriate. The Town Accountant shall be authorized to retain such other individuals, including outside legal and accounting experts, as he or she deems appropriate to assist in such investigation. Appropriate Town management, together with the Town Accountant, will constitute the Investigation Team and will determine the necessary action depending upon the nature of the allegations or suspicions. The individual being investigated shall be notified immediately of said investigation and shall have the right to an attorney and /or union representative, as applicable, during all stages of the investigation. All efforts shall be made to ensure due process in the investigative process. Law Enforcement agencies may be notified and included on the Investigation Team. In those instances where the investigation indicates the probability of criminal activity, the inquiry will be turned over to the appropriate law enforcement agency. In an investigation, objectives include verifying the facts, maintaining objectivity and confidentiality, determining responsibility and recommending corrective action. Details of the initial response and /or investigation will remain confidential. If in the opinion of the Investigating Team fraud is probable, employees suspected of such irregularities and /or fraud shall be suspended pending investigation. Appropriate Human Resource personnel will provide guidance to the Investigating Team related to action (disciplinary or otherwise) required as a result of any response to or investigation of fraud or irregularity. Any individual suspected of irregular and /or fraudulent activities should not be confronted prior to commencement of the investigation process. Records related to the activity may need to be seized before the suspected individual becomes aware of any investigation. All employees suspected of irregularities and /or fraud are to be treated fairly and consistently and in compliance with the collective bargaining agreements and 1 -12 Board of Selectmen Policies 6 personnel policies. Employees suspected of irregular and /or fraudulent activities have legal rights that must be respected. In the event any such investigation reveals information that is either material or, in the reasonable judgment of the Investigation Team, merits immediate attention by the Audit Committee, and in every case where the dollar impact of fraudulent activities exceeds $2500, they shall contact the Chairman of the Audit Committee to discuss the matter, and shall inform the Chairman of the Board of Selectmen. The Investigation Team shall make the final determination of whether a violation of the Town policy, State and Federal laws and regulations or internal accounting controls applicable to the Town has occurred. 1.6.6.5 - Reporting Results The Town Accountant will prepare a report of the results of any review of fraudulent or irregular activities. The report will contain the disciplinary taken, if any. As applicable, it will also contain details of the .systems weaknesses that did not prevent or detect the fraudulent or irregular activities and provide recommendations for improving systems controls to prevent or detect similar events. It is recognized that management investigating the incident may share information with senior management, the town's audit committee, town counsel, and /or law enforcement agencies as deemed necessary. The Town Accountant will include a statistical summary of the fraud reports in the annual report. 1.6.7- Purchasing Card Policy Use of purchasing cards will expedite Town and School purchasing and payable s for isolated one -time purchases along with payment for smaller dollar items. Purchasing cards may be issued to one or more employees at the discretion of the Town Manager or Superintendent of Schools as applicable, and with the names of all users to be filed with the Town Accountant. Issuance of a purchasing card under the name of the Town of Reading or the Reading School Department is a privilege and every reasonable effort shall be made to ensure that cards are used responsibly and in a manner consistent with Town and School Department policies, guidelines and applicable laws and regulations of the Commonwealth of Massachusetts. The Town Accountant will authorize the type of items that can be purchased on the card and the maximum single transaction limit. In any event, the purchasing card shall not be used for purchases of travel, lodging, food, or beverages, for employees or Officials. The procurement card may be used for travel, lodging, and food and beverage (but not alcohol) expenses from student activity accounts for student travel. The Procurement card may be used to register for conferences or seminars. If the use of purchasing cards is extended beyond the one year trial period, the Town Accountant will periodically establish and issue guidelines to purchasing card users. It is the responsibility of each purchasing card user to ensure that their respective card is stored in a secure place and that the account number is protected. A card number may be used in a secure internet transaction but shall never be written out and transmitted via email. Each purchasing card user is responsible to reconcile every transaction made within the month. 1 -13 Board of Selectmen Policies Purchasing cards may be issued to individual users at the discretion of the Town Manager or Superintendent of Schools as applicable. Each user will sign for receipt of the card. Cards are to be stored in a secure location. If a purchasing card is lost or stolen the purchasing card user will notify the Town Accountant who will notify the bank, local police department and the Town Manager or Superintendent of Schools as applicable. Replacement of a lost or stolen card will be at the determination of the Town Manager or Superintendent of Schools as applicable. Failure to adhere to purchasing card policy and guidelines will result in revocation of card use, and the user may be subject to disciplinary action. An individual who is found to abuse the use of a purchasing card will be subject to disciplinary action up to and including termination from employment along with potentially criminal charges being filed against them. In addition the Town will seek restitution for any inappropriate charges made to a purchasing card. The Town Accountant will establish procedures to be followed regarding the reconciliation processes. All relevant records are to be included with each statement and retained with applicable voucher records. Section 1.7 — Non - discrimination The Town does not discriminate against any person on the basis of race, religion, ethnicity, color, gender, sexual orientation, gender identity, national origin, ancestry, age, marital status, veteran status, or disability, or any other protected status defined by law. Section 1.8 - Use of the Town Seal The Town Seal was adopted by the Town in 1890, and constitutes a symbol to the general public of the Town of Reading. In order to control and regulate the use of the Town Seal so that it is used only to represent official uses by the Town, this policy is adopted as follows: 1. The Seal of the Town shall be used on all letterhead, forms, legal notices and other official papers of the Town of Reading, in a form and format to be approved by the Town Manager. 2. The Town Seal is to be placed on municipally -owned or operated vehicles as may be determined by the Town Manager. Any other use of the Seal of the Town of Reading will require prior approval by the Board of Selectmen. Section 1.9 — Severability (not really needed) Should any provision of this Policy be held unlawful by a court or administrative agency of competent jurisdiction, all other provisions of this Policy shall remain in full force. 1 -14 Board of Selectmen Policies �� Town of Reading 16 Lowell Street Reading, MA 01867 -2685 RECREATION DIVISION: (781) 942 -9075 MEMORANDUM To: Board of Selectmen From: Jenna Fiorente, Recreation Administrator Date: March 22, 2018 Re: Birch Meadow Early Sunday Morning Play Background: In January of 2018 the Reading Softball Little League ( "RSLL ") requested that the Recreation Committee consider allowing early Sunday morning play to accommodate their concerns related to an expanding league with an existing waiting list. They were imploring that the fields are at capacity for what they need. In response to the on -going needs of Reading Softball Little League ( "RSLL "), the Recreation Committee has met on 3 separate occasions to explore early morning Sunday play. After reviewing the existing Board of Selectmen Policy 4.14 under Rules and Regulations relating to Parks, Playgrounds and Recreation Areas, it became apparent that this required further dialogue. One of the meetings was a public meeting on March 5, 2018 to discuss early play time prior to 12pm on Sundays, at the Birch Meadow Fields. Abutters were notified by mail about this meeting, emails were sent, and electronic messages were posted on social media. A press release was also published in local newspapers. Members of the community provided much needed feedback on the Sunday early start and the there was an equal number of arguments both for and against. The Recreation Committee voted on March 5, 2018 with the intention that this vote would be brought to the Board of Selectmen for final approval. While one specific town league had expressed a need for expanded field use, the initial committee motions and votes were generic in nature, as not to specify use of the fields for a specific league. None of those motions passed. The motion and vote that passed was to grant a special exception on Sunday mornings beginning at 9am to RSLL for the 2018 Spring season only. The committee agreed that time was of the essence this season and that this motion addressed a need expressed by a town organization, however, this was not a long -term solution and finding such a solution needed to be explored further. The committee fully recognized the opposition to the expanded field use and felt that allowing a temporary, one season only, exception was a reasonable compromise. Issues• The next morning, the chairman and I became aware that the Recreation Committee did not have the authority to act on the early Sunday play because this falls under the authority of the Board of Selectmen through the Selectmen's Policies. The Recreation Committee has acted on formal requests for early Sunday morning play, however, that process has historically been restricted to single dates. Upon learning that the authority to authorize a season long exception for early Sunday morning play lies with the Board of Selectmen, the chairman felt it best to meet again to inform the Recreation Committee of the mishap, request that we rescind our vote, and move forward on the matter with recommendation to the Board of Selectmen. The recreation committee met on March 19, 2018. A motion was made, and passed, to rescind the vote from the March 5th meeting. The committee ultimately agreed that a recommendation should be made to the Board of Selectmen on the matter and that the recommendation should remain consistent with the motion that passed to allow field use for RSLL on Sunday mornings. Conclusion: The Recreation Committee recommends the following to the Board of Selectmen: • Due to the time sensitivity of scheduling and finalizing rosters for the Spring season, RSLL should be approved for 9am early starts on Sundays on 4/22, 5/6, and 5/20, for their 2018 Spring season. Later information provided by RSLL indicated that these were the only 3 dates they would ultimately need. • The Recreation Committee would like it to be known that there is opposition among committee members, to the early start time on Sundays. • The Recreation Committee acknowledges that formally addressing a potential policy change requires far more time and discussion than what has taken place • The Recreation Committee emphasizes the importance of a good relationship and open communication with RSLL and the Reading Men's Softball League ( "RMSL ") since they both use time at the 3 Birch Meadow Fields. The Recreation Committee agrees the leagues need to have more time to revisit their scheduling needs for future seasons. • The Recreation Committee is willing to form a subcommittee to explore early Sunday starts prior to 12pm, if the Board of Selectmen sees value in such a committee. In the interest of ensuring transparency on behalf of the committee, we have attached additional information on this matter. Please find copies of approved minutes and relevant power point information presented at the public meeting. Please note that the March 19, 2018 minutes are only draft minutes until they are approved officially at the next meeting. Also included are emails sent to us by residents. Thank you for your attention to the issue of the current field policy. MEETING MINUTES t, Town of Reading Meeting Minutes Board - Committee - Commission - Council: Recreation Committee Date: 2018 -02 -13 Time: 7:00 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Purpose: Monthly Meeting Session: General Session Attendees: Members - Present: Dan Foley, Gil Congdon, Kate Kaminer, Lori Russo, Adam Chase Members - Not Present: Jeanne Borawski, Frank Driscoll, Mike DiPietro, Mary Ellen Stolecki, Emily Sisson Others Present: Greg Richardson 125 Prescott Street Kate Coppins 25 Parsons Lane Eileen Wilkes 10 Governors Drive Jeff Mullen 99 Charles Street John Yurewicz 10 Fairview Ave Bob Hayes 739 Pearl Street Ron Iapicca 257 South Street Caryn Hayes 739 Pearl Street Minutes Respectfully Submitted By: Genevieve Fiorente Topics of Discussion: D. Foley opens up meeting at 7:09pm. L. Russo seconds. D. Foley makes a motion to accept G. Congdon and K. Kaminer in as voting members. A. Chase seconds. All in favor 5 -0. G. Fiorente presents the first amplified sound permit that needs to be presented to the committee. She explains it is Jams for Jake who had the event last year with much success. She says that they have already applied with other departments for appropriate permits as well. She states they are looking for amplified sound from 11am -5pm on Sunday, August 4th, 2018. K. Kaminer asks if there was any pushback for the event. G. Fiorente says there were no issues from the event and that she was in the follow -up meeting after the event with police, Town Manager, engineering, and health department. She says everyone had good reports about the event. A. Chase moves to accept the amplified sound permit for Jams for Jake on Saturday, August 4th from 11am -5pm. K. Kaminer seconds. All are in favor 5 -0. G. Fiorente presents the second amplified sound permit to the committee. She says this event is for the Reading Softball Little League for the date of June 9th, 2018 from 10am -7pm for their championship day. G. Fiorente says she will check with T. Zaya to ensure that the 10am start does not interfere with softball practice. B. Hayes mentions their potential rain date of June 10th. G. Fiorente states that could affect Men's Softball League but she will speak with them as well. K. Kaminer asks if they will be getting other appropriate permits such as food. B. Hayes says they have already received paperwork to get all other appropriate permits. L. Russo makes a motion to accept the amplified sound permit to Page 1 1 Reading Softball Little League on June 9th, 2018 from 10am -7pm. D. Foley seconds. All in favor 5 -0. G. Fiorente asks D. Foley to present his agenda item of the early start at Birch Meadow Fields. D. Foley gives the background of the bylaw that indicates that there cannot be play -prior to 12pm on any of the fields. He goes on to say that the Genesis came from puritan law and by -laws. He mentions the need for discussion based on the new softball league growing, and the men's softball league turning people away. He says that with only 4 fields being available for the two leagues during the same season, the committee should explore pros and cons. D. Foley also adds that the failed lighting project would have been a huge help to the lack of field space, especially at Birch Meadow. He also states that Killam has been pushed off the Capital Plan twice and in its current condition cannot handle competitive play. He says let's have a discussion of the possibility of opening up the fields at Birch Meadow for earlier play since these particular fields.do not directly abut neighborhoods and will help these organizations to get more participants to grow their sports. He also states that any decisions made by the recreation committee . are only suggestions and the final vote would have to go to the Board of Selectman for changes to the actual by -law. K. Kaminer states that early play prior to 12pm on Sundays has been an annual discussion. She recalls before G. Fiorente was around there had been a public hearing on early starts for all of the fields that received a lot of negative feedback. She says many church groups and neighbors came to this meeting to express their opposition to the early start on Sundays. A. Chase mentions adding Symonds Way to the discussion as the field also does not directly impact the neighborhood. and you can hear guns there at 8am every day because of the gun range. K. Kaminer asks where this discussion is stemming from. G. Fiorente says that there are current scheduling issues with Reading Softball Little League and Reading Men's Softball. B. hayes says that Reading Softball Little League has expanded from the original league of 140 to the new league in 2017 having 240, and the league this year in 2018 having 290. He says that he thinks early play on Sundays specifically at the Birch Meadow Complex is long overdue. K. Kaminer asks B. Hayes what time he would like the start. B. Hayes says that 8am would be best. G. Congdon mentions that Pop Warner is on the stadium turf and turf 2 atthe Birch Meadow Complex prior to 12pm on Sundays. G. Fiorente states that those turfs are not rented by her by but facilities and that to her knowledge Pop Warner is grandfathered in due to the fact that those two fields are the only ones they can use. She also states that anyone using those turfs prior to 12pm on Sundays needs special permission from the Superintendent. K. Kaminer suggests a public meeting and the recreation committee agrees that that would be the best route to inform abutters and the public of what is going on. D. Foley asks if they will be exploring using amplified sound prior to 12pm. B. Hayes says no. E. Wilkes mentions Birch.Meadow Fields and Symonds Way Field being open prior to 12pm will open up opportunities for other organizations as well. G. Fiorente adds to that point by saying that if any fields do get voted to open early that all organizations will be able to request them based on needs and that these fields are not guaranteed to one specific organization. C. Hayes asks if both fields get voted to go to the Board of Selectman will they be individual assessed. G. Fiorente says yes that they can be separate items of approval. The committee asks who would present to the Board of Selectmen if the vote were to pass. G. Fiorente says that this will be a committee recommendation on the Board of Selectmen agenda if that is the way the committee votes. D. Foley says the next step will be to figure out a date for the public meeting. The committee agrees. D. Foley says the committee should aim to have it the next meeting on Tuesday, March 13th. He states that if it can be scheduled earlier within reason then we will explore that too. Page 12 i�,, G. Fiorente brings up the next agenda item of appointing an official Birch Meadow Master Plan Subcommittee. K. Kaminer makes motion that there be at least 3 voting members on the committee with unlimited liaisons to assist when needed. D. Foley seconds. All in favor 5 -0. A. Chase makes a motion to nominate Dan Foley, Rich Hand and Shannon Fratto as subcommittee members. K. Kaminer seconds. All in favor 5 -0. G. Congdon indicates he needs to depart and as a result the meeting must end. D. Foley makes a motion to adjourn at 8:15pm. G. Congdon seconds. All are in favor 5 -0. Page 1 3 Town of Reading �- Meeting Minutes '„'4rvrs3K- Board - Committee - Commission - Council: Recreation Committee Date: 2018 -03 -05 Building: Reading Town Hall Address: 16 Lowell Street Purpose: Monthly Meeting /Public Meeting Attendees: Members - Present: Time: 6:30 PM Location: Selectmen Meeting Room Session: General Session Dan Foley, Lori Russo, Emily Sisson, Frank Driscoll, Gil Congdon (associate), Kate Kaminer (associate), Mary Ellen Killon (late arrival at 7:15pm) Members - Not Present: Jeanne Borawski, Adam Chase, Rich Hand, Mike DiPietro Others Present: Genevieve Fiorente Recreation Administrator and liaision to committee John Halsey member of Board of Selectmen and liasion to committee Nancy Linn Swain 14 Center Ave Resident Richard Conboy 35 Warren Ave Men's Softball Albie Cail 11 Victoria Ave Reading Softball Little League Bob Hayes 739 Pearl Street Reading Softball Little League Domenic Savino 495 West Street Reading Softball Little League Daniel Martell 16 Longfellow Road Reading Softballl Little League Caryn Hayes 739 Pearl Street Reading Softball Little League Kerri Martell 16 Longfellow Road Reading Softball Little League Liz Wilson 6 Woodland Street Resident Bob Kaminer 37 Warren Ave Resident Alan Beaulieu 153 Belmont St Resident Donna Beaulieu 153 Belmont St Resident Pat Iapicca 75 Tennyson Rd Resident David Swyter 98 Harthshorn Ave Resident Eileen Wilkes 10 Governors Drive Reading Softball Little League Jeff Mullen 99 Charles Street Reading Softball Little League Larry Hurley 279 Ash Street Reading Softball Little League Maureen Hurley 279 Ash Street Reading Softball Little League Mike Naczas 50 Victoria Ave Resident Angela Binda 10 Orchard Park Drive Resident Rob Haley 34 Van Norden Rd Reading Softball Little League Alissa Gallegos 230 Lowell Street Reading Softball Little League Chris Beneke 266 Lowell Street Reading Softball Little League Jamie Maughan (sp) 269 Woburn St Resident John Yurewicz 10 Fairview Ave Resident Nancy Docktor 371 Pearl St Resident Heather Gagliardi 5 Center Ave Carmen Gagliardi 5 Center Ave Minutes Respectfully Submitted By: Genevieve Fiorente Topics of Discussion: Page i 1 D. Foley opens up meeting at 6:35pm. D. Foley makes a motion to make Kate Kaminer for a quorum and as a voting member for the evening. L. Russo seconds. K. Kaminer accepts. All in favor 4 -0. F. Driscoll makes a motion to approve the February meeting minutes. L. Russo seconds. All in favor 5 -0. D. Foley states that we are going to start with the public discussion on the potential early start at the 3 Birch Meadow Softball Fields. D.. Foley states that all fields in Reading under Recreation jurisdiction cannot be permitted prior to 12 :00pm on Sundays. He goes on to say that organizations can be granted one special permit by the Recreation Committee per year. D. Foley says G. Fiorente will make a short presentation on the background information. G. Fiorente introduces herself and asks the committee to also state their names. Each committee member does so. G. Fiorente goes through the power point which gives background information on the topic, the current situation and a list of peer communities who rent and do not rent prior to 12pm on Sundays. G. Fiorente. states that 18 out of 22 peer communities do rent prior to 12pm on Sundays. She adds that 3 towns did not respond to her inquiry and that only one town, Danvers, did not allow play prior to 12pm on Sundays. (power point enclosed with additional information). D. Foley welcomes public discussion at this time. F. Driscoll says that he wants the public to be aware that this was not a recreation committee topic that they are bringing forward. He goes on to state that the committee is exploring it based on a petition by outside groups. Below,is a list of some of the comments by the public: N. Swain states that she is a former, recreation committee member and asks who on the committee had an affiliation with the RSLL board. L. Russo raises her hand. B. Kaminer asked I Halsey if he had any affiliation with the RSLL. He acknowleged he is a member on the board. A.Cail states that it is important to specify one of the outside groups as Reading Softball Little League. I Yurewicz asks if committee can agree on that the 3 birch meadow softball fields that are in discussion are not directly in residential areas. D. Foley responds that there are no direct abutters to those fields. J. Halsey states that he is here partially on behalf of his son and daughter -in -law who could not attend. He says that they live on Beaver Rd. and have had no issues with noise levels and would be fine with an earlier start on the Birch Meadow Softball Fields. I Maughan asked if Recreation board members and selectmen who have conflicts of interest holding both public board positions and RSLL board positions if they would recuse themselves on voting on this matter. J. Halsey said that if a vote came up specifically related to the RSLL organization to the Board of Selectmen he would recuse himself. A.Beaulieu states that he is a former recreation committee member and asks for a point of clarification in that all organizations, not just youth organizations get one special waiver for Sunday use. G. Fiorente said correct and added that there are no current adult organizations that play prior to 4pm in the afternoon. She also states that if it was just a resident who wanted to hold a birthday party prior to 12:00pmon a Sunday, they would also. require a special permit by the Recreation Committee so the committee is consistent across the board with this policy. N. Dockter mentions that she was previously a softball coach in the town and thinks.that starting activities prior to 12pm on Sundays eats away at family time. D. Beaulieu also states that she thinks this would interfere with family time. Page 12 . M. Hurley says that she values her family time and thinks that 3 hours of play time at fields on Sunday would not affect it. She adds that other organizations have activities prior to 12pm such as hockey and that is the responsibility of individual families that need to find that balance. A. Gallegos states that the recreation committee should look to preserve that small chunk of time on Sunday mornings and that there is too much emphasis on sports. D. Martel says that the new RSLL has doubled since the old league stopped. D. Martel also states that if they aren't playing softball, they will be participating in another league or activity. L. Hurley states he is a member of the board of RSLL and that fields are utilized by Pop Warner on Sundays. M. Hurley adds that the space for softball is so limited and that it seems unfair to not let the girls play softball when there are whistles going off for Pop Warner games starting early on Sundays. G. Fiorente makes a comment that the two turf fields at the High School are not under recreation jurisdiction but by facilities at the school department. B. Hayes states that there is something to be said about all the family time that occurs while on the fields with grandparents coming to watch and parents coaching children. D. Savino mentions that the RSLL isn't a high pressure league and that if kids cannot show up on a Sunday due to personal reasons, that would be okay. He states that he thinks the expansion of the league is great and. brings the town together more. D. Swetyr asks if it is an 8am start request. D. Foley said that no exact times were discussed. D. Swetyr asks about user fees paid on the fields. D. Foley states that every organization has a user fee. L: Hurley mentions that RMSL did not want to change their times. G. Fiorente says that she and the recreation chairman, Dan Foley, met with both the organizations and there was some flexibility and asks D. Foley to comment. D. Foley says that yes, RMSL did give up their first week of play so that RSLL could take that time. He said that RMSL also said they would give up a half hour on each Sunday. J. Maughan says that there is a tremendous need for more fields in town and the town and specifically, the Birch Meadow Master Planning subcommittee, should be looking to explore that for the long -term. D. Foley states that there are no options for land to expand on actual field space. He goes on to say that there has been an attempt to improve on existing space with the prior lighting proposal at the Birch Meadow Complex and repairing Killam. A.Binda says she currently has no kids playing sports and sympathizes with those who want this. She states that Sunday mornings are important for family time and that she thinks that granting Sunday morning time would be a slippery slope. She hopes that amplified sound would not be allowed and points out that the recreation committee approves every one that comes in. K. Kaminer responds that that is not the case and that they are also frequently modified to be considerate of neighbors. P. Iapicca says that he had played in Men's Softball for 10 years and knows that Pop Warner is "grandfathered in" on Sundays. He indicates he is not for the early start time and feels there needs to be a limit. I Burnham says he has no skin in the game. He states he coached for 6 years in Reading and it is frustrating to him that the boys and men get everything and the girls seems to get the short end of the stick. He adds that the growing league should be accommodated. Page 1 3 t N. Swain mentions that the recreation committee should consider redefining the word "resident" in the field rules and regulations. G. Fiorente reminded everyone that this is a public meeting to gain information for the committee and that most leagues struggle for more field space. Other leagues are also growing but field availability has always remained the same. She adds that historically the solution has been that the organizations using the same space have come together along with the Recreation Administrator to come up with an answer. C. Beneke asked G. Fiorente when the other peer community towns adopted their policies on renting the fields prior to 12:OOpm? G. Fiorente responds that she does not know that information. C Beneke added that he did not know if they once had a policy based on religious justifications a long time ago then changed and that it seems we could be being constrained by old laws. G. Fiorente says that, she can look into when they adopted these policies if necessary. H. Gagliardi states that she has 3 girls who play sports. She says that she and other working parents work on the weekends so it isn't "rest" time for those people. She points out that Sunday In -Town Basketball League starts prior to 12pm on a Sunday. E. Wilkes states that RSLL is a non - profit organization who has already spent money on maintaining fields and doing projects. She adds that the organization gives back to the town when they do not have the money and will continue to do:so. A neighbor that abuts the Morton field backstop states he can hear what happens on the Birch Meadow softball fields. C. Gagliardi states that if L. Russo has to recuse herself then F. Driscoll should too given his prior affiliation with the Reading Softball League. He states that he thinks Reading Men's Softball should reduce their play by one night a week. J. Mullen asks the committee if they could consider waiving for one year and then revisit. D. Foley states that there seems to be many of the same thoughts and opinions on both sides and that he thinks there has been a good discussion on the topics. He says currently we need to be respectful of the current policy that is in place and states the committee is going to take a brief 10 minutes recess then come back to the conversation. Upon coming back to the meeting, G. Fiorente asks if there will be further discussion on the topic or if the topic is going to be tabled. Committee has a brief conversation and F. Driscoll makes a motion to open the 3 BM Softball fields on Sunday for the season. K. Kaminer seconds. Discussion: F. Driscoll states that he has been involved in youth leagues for years and does not think they deserve it. He also adds that you can't do it for one and not for the other. M. Killon says regardless of the decision it will be brought to the Board of Selectmen. She recommends hard numbers. G. Fiorente asks for all the leagues? M. Killon says just RSLL numbers. M. Killon feels that we should get more creative with space. F. Driscoll says he will vote against it.. E. Sisson says that the leagues. could have changed over the years and that leagues could be. playing more practice and games per week due to expectations of the organization. D. Foley asks why can't we change? L. Russo says there are different variables and asks for each organization. D. Foley says that not all fields are directly abutting neighborhoods. Page 1 4 K. Kaminer states she will not support F. Driscoll's motion as it stands. She asks how did we get here? She requests that the recreation committee grant special waiver requests based on need rather than open up pandoras box. She also states that we should do homework on space really needed by RMSL too. L. Russo recommends a data driven approach. M. Killon makes motion to open of the 3 Birch Meadow Softball fields on Sundays for the year of 2018 with a 10:30am start. E. Sisson seconds. E. Sisson says she thinks that it is a good compromise to test the waters to see if it works. Committee ends discussion and votes on M. Killon's motion 2 -3. Motion does not pass. Committee votes on F. Driscoll's initial motion 0 - 5. Motion does not pass. K. Kaminer asks if it is unreasonable to ask RSLL to limit the play to younger girls who would not make as much noise hitting the bat. L. Russo explains the division breakdowns and says that it really depends. K. Kaminer makes a motion to grant RSLL only a special exception of the Sunday policy for the spring season of 2018 with games to begin at 10 :30am. E. Sisson seconds and makes a friendly amendment to 10:00am. L. Russo makes the same motion but amends that the games start at 9:00am. F. Driscoll seconds. K. Kaminer states that the 9:00am vs 10:00am is a courtesy to the neighbors. Committee votes on L. Russo's motion 3 -1 -1. Motion passes. G. Fiorente gives a brief update on the division and states that the Recreation Summer magazine is being sent out to print soon. She states that the division is extremely busy as always with projects and programs. M. Killon makes a motion to adjourn at 8:50pm. D. Foley seconds. 5 -0 vote to close the meeting. Page 1 5 5a\\ 0 017 ILcrcisn II) polra)b)IhcliUanl Itialaal 111111.11 ,lal SlLal no play, Id fidd, oparalcd b) Ih, Rcara 1 ,n Ur.ISlon pd,, to 12pn I S, n la ,s „Ill I,a spcuaj I to rlbl ons.r Al "I ,I). arl p. .Af- 111:,1 on spc lbc).c:ul pcliliou rbe Rccm:u ion Conl,linccrfonuurd,cr for as m mg,ircunLoanacs lie talc season sla", 1— to poor wcad- RecrealionC to ltee has Ueen approached to e,plore adddiona151 ndav freldl ne poor to 1200p1nalthe Buchtdeadotl9oltba!tfields_ Thep.SLL 8fiM15Slo ga izatiods ttavo rtdirated tl i teed fa ,fold timd.Q It y ni_ations hale wa 1,sts They holh erpre,s concern o, er the con(noed growth of nd the limned amount of softball fields in t—, (4). This topic has heal diacuzed at a poor rcaealron u,,mmitl %c- meeticy The P.ecreation C"n Intlttee ie hmmt_q lhr '3 -eling to gain calm wl,ty frstlhacr on the p l,"Wal,a,I, start on It,, 3 Birch AAeadow Soflhall I 'Id, ",A C l Iris lleeI ny Is m,-anl to .rve the f?ecieanon Conumttee a better outlook - he topic before rcc�nlmendatioa, er_ made. When and is rconimendalions are made_ the Boaf d of Selecnrsn holds any final decisions The Recveation (:on-nnittee welcomes friendly opinions on the Sunday early start at PA fields al file c -nd of thi; ptecei513GO1S - -' • Burlington T • Canton N • Dedham 'N • Milton 'V • Natick V North Andover Sunday early play is for adult organized sports Stoneham have a permit restriction that there is no sound before 12pm Winchester Typically start rentals at 10arn on Sundays bury field le orough trrl Below is a list of communities who Sunday play prior to 12:00 PM. 1 rcAon Nps,t ent policy tl I 0 y dO not rent prior t. f 2pm on Sundays 3/21/2018 5a�'� // d Town of Reading J Meeting Minutes rvresx;� Board - Committee - Commission - Council: Recreation Committee Date: 2018 -03 -19 Building: Reading Town Hall Address: 16 Lowell Street Purpose: Continued Discussion on Birch Meadow Fields Attendees: Members - Present: Time: 6:30 PM Location: Conference Room Session: General Session Adam Chase (member), Dan Foley (member, chair), Emily Sisson(member, vice chair), Frank Driscoll (member), Rich Hand (member), Lori Russo (member), Kate Kaminer (associate) Members - Not Present: Mike DiPietro, Mary Ellen Killon, Gil Congdon, Jeanne Borawski Others Present: Genevieve Fiorente- Recreation Administrator Maureen Hurley 214 Ash Street Larry Hurley 214 Ash Street Tim Higgins 315 Summer Ave John Yurewicz 10 Fairview Ave Bob Hayes 739 Pearl Street Caryn Hayes 739 Pearl street Domenic Savio 495 West Street Angela Binda 10 Orchard Park Drive Jamie Maughn 263 Woburn St Caryn Hayes 739 Pearl Street Sally Buemer 276 Woburn St Minutes Respectfully Submitted By: Genevieve Fiorente Topics of Discussion: D. Foley opens the meeting at 6:30pm. D. Foley states the first agenda item is re- approving January 9, 2018 meeting minutes. G. Fiorente stated that an error was pointed out that she had listed Jeanne Borawski as both present and not present on the January 9, 2018 and that Jeanne Borawski was present. G. Fiorente said she made the appropriate edit. F. Driscoll makes a motion to approve the amended January 9, 2018 meeting minutes. E. Sisson seconds. All in favor 6 -0. D. Foley moves on to state that the March 5, 2018 minutes from the public meeting also need to be voted on. F. Driscoll makes a motion to accept the March 5, 2018 meeting minutes. D. Foley seconds. E. Sisson comments that she thought the minutes were a great summation. All in favor 6 -0 of amended minutes. D. Foley discusses the Sunday Field use public meeting that was held two Mondays ago. He states that further discussion of the Board of Selectmen policy has concluded that the recreation committee did not have authority to vote on granting the season waiver for Sunday early start times for the 2018 season to RSLL. He goes on to say that it should be a Page 11 5 66 recommendation by the committee. He suggests to the committee that the prior vote made on March 5, 2018 be rescinded. F. Driscoll makes a motion to rescind the vote made by the recreation committee on March 5, 2018 to allow a special waiver for early play on Sunday prior to 12pm to RSLL for their 2018 spring season. E. Sisson seconds. All in favor 6 -0. D. Foley says now we need to come up with a recommendation and states that he thinks that this recommendation should be consistent with what was presented in the last meeting. F. Driscoll states that it seems that when the recreation committee brings recommendations to the Board of Selectmen their recommendation is overturned. F. Driscoll also comments that since the meeting, G. Fiorente has been receiving phone calls and emails that are not always friendly. He addresses that the content of one of the most recent emails has referenced G. Fiorente as scheduling more field time to the boys and men than the girls. G. Fiorente said that yes, that is true that she has been getting several phone.calls and emails, not all of them being nice. G. 'Fiorente says she understands the sensitive nature of the topic and states she would like to clear the air that it is absolutely untrue that she favors the men or boys leagues over the girls leagues. G. Fiorente states that to discredit this theory that she pulled the spring season data that shows that. Reading Softball Little League (RSLL) has almost double the space per week than Reading Men's Softball. She said she is disappointed that someone would question her integrity and the integrity of the recreation committee. She also says that if she or the committee was biased, they would not be having open conversations about plausible solutions to grant more field space to the expanding RSLL. She also adds that even though RSLL may have more space in the spring season than RMSL that that does not mean they do not have a need for more space. She says that other organizations like Reading Lacrosse and Reading Youth Soccer who schedule for both boys and girls leagues, come together each season and give and take field space as needed based on their enrollment. She states that organizations understand the lack of field space. K. Kaminer adds that this is not a new topic and that leagues were initially at each other's throats fighting for space but know now that working together for a solution is best. She states that the leagues must amend schedules accordingly based on the available field space. She goes on to say that there are many organizations who can't even have practice time every week. F. Driscoll states that the same space has been allotted for Girls Youth Softball for the past 10 years. E. Sisson asks R. Hand and A. Chase their thoughts since they were not present at the public meeting but did read the minutes. A. Chase says that he thinks Sunday play prior to 12pm at Birch Meadow Fields should be considered. L. Russo says that that was the original intention of the committee to open the 3 birch meadow fields prior to 12pm on Sundays for all sports as needed. A. Chase says that looking it as a smaller target for each organization as needed presents less of a problem. He adds that we have a lot of organizations using the same space and does think that it would have been better to have this discussion earlier. He concludes his thought by saying the extra space on Sunday mornings would certainly clear up a problem. K. Kaminer states that she thought a resolution was made in the meeting with G. Fiorente, D. Foley, RMSL, and RSLL to go over field scheduling. G. Fiorente says that yes, there was some negotiation but that was a bandaid and the negotiation did not fully satisfy RSLL. R. Hand says that he questions making a recommendation for one organization and not another. He is concerned that other organizations that have this need will come forward. He asks the committee why they decided on a 9am start instead of a 10am start on Sundays. Page 1 2. D. Foley said that the discussion for the gam vs 10am was that each game is at least 1 1/2 hours so that would only give them time for one game time slot. K. Kaminer asks if there has been any compromise on the part of RSLL and RMSL. D. Foley says that RMSL said they would start their season a week later and would start a half hour later on Sundays. K. Kaminer asks what RSLL compromised. B. Hayes raises his hand to comment to the chairman. D. Foley approves. B Hayes says that they are permitted until June 15th but they hope to finish earlier and have their championship playoff games on June 9th. B. Hayes says if they do not need that week they plan to give it back to RMSL as they did in 2017. K. Kaminer says that she doesn't see if we don't need it we will give it back as being a compromise. R. Hand asks about the new specific dates needed by RSLL. L. Russo clarifies that the need 3 dates for an early Sunday start which are 4/22, 5/6, and 5/20. R. Hand says that they should be sensitive to church with first communion conflicts. E. Sisson says that in the spirit of the last vote from the March 5th meeting that the committee recommends to make an exception for the 3 dates needed by RSLL. K. Kaminer adds that she would like the recommendation to state that there is opposition among the committee members and that it is not entirely supported. She adds that she does find that the committee has to acknowledge the need of RSLL because of the time constraints. The committee agrees that RSLL and RMSL need more time to work together to fine tune their schedules. R. Hand 'adds to the recommendation that there could be a need for a subcommittee to visit the early start time prior to 12pm on Sundays and that he also finds it important to make sure policies for the early play are consistent with facilities rental through the schools and recreation. J. Maughn raises his hand to speak. D. Foley allows J. Maughan to comment. J. Maughan asks why the committee decided to rescind their vote and who asked them to. D. Foley responded that there were comments made by citizens and town officials that were unsure of the authority the recreation committee had to make the vote. He adds that further exploration of the policy showed that the committee should not be making several consecutive exceptions in a season for early starts prior to 12pm as it is specifically related to a Board of Selectmen Policy. G. Fiorente also adds that there is a similar policy with amplified sound permits. She says that the recreation committee has the authority to approve one amplified sound permit but if there are consecutive requests from the same organization week after week, the Board of Selectmen has to be the one making the decisions to approve or not. J. Yurewicz raises his hand to make a comment. D. Foley acknowledges. J. Yurewicz states that he thinks it is unfortunate that the committee has presented recommendations before to the Board of Selectmen and they were not approved. He said it must be extremely frustrating to put time and effort into a board and have that happen. J. Maughn says that yes, the committee has given up their own time and has the most knowledge on the issue. K. Kaminer says she appreciates the sympathy but it is the duty of the recreation committee to be counsel to the Board of Selectmen. The committee agrees to let G. Fiorente and D. Foley work on the memo and the language of recommendation to the Board of Selectmen. A.Chase leaves the meeting at 7:50pm. G. Fiorente gives a division update which includes the Barrows Playground Capital Improvement project, the hiring of a part-time program coordinator, hiring of summer camp counselors, and the summer magazine going to print. Page 1 3 A committee member also asks about the storm impact at the Mattera Cabin. G. Fiorente that says as of now we cannot use the cabin since trees have fallen on the roof and ramp causing damage. She says that the. Facilities Department is working to fix the problems but have told her that the cabin is out of commission for at least another month. G. Fiorente says that this presents a problem for programs that occur right after•school and that the cabin is the only facility she can use. She goes on to say that she cannot get any school space until after 6pm which causes a problem with all of her Wednesday elementary programs. She said she will have to reach out to the police, L. Gemme and the library to see if they would be willing to help with the space for these already scheduled programs. R. Hand asks if there are any updates on the Pickleball front. G. Fiorente said that there hasn't been conversation recently but she plans to reach out to parks again to get a definitive yes or no on their thoughts about lining the courts at Memorial Park. She says she is not comfortable having the recreation division or committee making that type of decision since it is directly related to a different department.. E. Sisson agrees that the Parks and DPW should come up with a recommendation before it comes to the recreation committee to discuss. F. Driscoll makes a motion to adjourn at 8:07pm. E. Sisson asks about summer camp registration. G. Fiorente says it is sold out in all weeks aside from the 4 t of July week. E. Sisson mentions how affordable the recreation camp is and how much her child enjoys the camp. E. Sisson seconds the motion to adjourn. All in favor 6 -0. ** *DRAFT COPY ONLY!! * ** Page i 4 U EMAILS RELATED TO THE TOPIC 110% Fiorente, Genevieve From: Elizabeth Wilson <lybrand13 @yahoo.com> Sent: Tuesday, March 6, 2018 1:00 PM To: Fiorente, Genevieve Subject: Birch Meadow Softball Field Usage on Sunday Mornings, comments from a neighbor Hi Jenna, I would like to submit a comment for consideration on the possible new policy for Sunday morning usage of the Birch Meadow softball fields. First, some comments about the area and current usage of the fields. a. It was brought up by a resident at the meeting last night that the Birch Meadow area should not be considered residential because of the buffers surrounding it. I would respectfully, strongly disagree. The buffers (schools or woods) are hardly adequate to block sound and light coming from the field area. Even when the trees are in full leaf, the sounds coming from night softball activities are easily audible, and the field lights are highly visible. The impact is even greater in the spring, fall, and winter. That being said, I have no problem with sports being played on the various fields, nor with the lights being on during approved times (but please see below). I would just like the recreation committee to understand that there is significant impact on the neighbors and residents of the area, despite the so- called "buffers ". (And please keep this in mind when approving amplified -sound permits. It should also be noted that the volume of sound /music at the field is not comparable to the volume at our house. My husband and I have gone around to the flag football and the music definitely seems quieter on the field than it does at our house. We're not sound experts, but the Birch Meadow area seems to be a big bowl, so it acts kind of like an amphitheater in that it seems to amplify sound in certain directions.) b. When there are activities on the Birch Meadow fields, traffic in our neighborhood is significantly higher and almost everyone ignores the 20mph speed limit. Again, even though we are not directly adjacent to the three softball fields, we are directly impacted by their use. c. I understand that the softball field lights are supposed to be turned off at 10pm during the summer hours. As you know, I have often reported to you in the mornings that lights in the area are still on, and so must have been on all night. I do not report to you that the lights of the softball field are often on well past 10pm —and indeed the men's leagues are often playing and yelling well past 10pm. (It would be ill advised for my mental wellbeing to watch every night for the 10pm shutoff, but I can tell you that there are nights when I have had to close curtains in adjoining rooms of my house, well after 10pm, to block out the lights on the softball field so that I can sleep.) Given the comments heard at the meeting last night that the men's league can boot the youth leagues from their games when their field time is over, the men's league (or whatever group is playing at night), should also be required or forced to end their field time at 10pm promptly. This could be rectified, possibly, by putting those lights on timers, as the tennis court and Castine field lights seem to be. d. You also have my reports of trash being left on the softball field. The trend I have seen is that there is more trash left on the softball fields following the men's league games than any other time of the year. These adults should be made responsible for keeping the fields clean. All that considered, I have no objections to opening the Birch Meadow Softball fields for morning use with the following conditions, or additional policy changes. 1. Start time no earlier than 8am. 2. Absolutely no amplified sound permits allowed on Sundays at any time ever, no exceptions or special permission. And that should be the policy for the entire Birch Meadow area (and town), not just the softball fields. Please keep in mind that the Saturday Night Lights Flag Football is playing music — loudly— for 5+ hours straight every Saturday afternoon for 8 weeks every fall. It is tedious and significantly disruptive. Residents need a break from amplified sound, so Sundays should be quiet days in terms of amplified sound. Again, no exceptions, and applicable to all fields and public areas in town. 3. Field and light usage must be ended at 10pm promptly. 4. Qualify Sunday morning field use as being only available to Town of Reading youth sports leagues, and not available to adult leagues or leagues with participants from other towns, so as to help ensure opening the field to Sunday morning use solves the issue brought up by the Reading Softball Little League. Lastly, as an outside observer, it seems like the reason RSLL is asking for Sunday morning field time is because adult league field use is being prioritized over the town youth league. It seems like there would be no need for Sunday morning field use by anyone if the adult league was limited in some way and RSLL was able to use the field a few nights a week. I realize this decreases field access for the adult league, but given their impact this may not be a bad thing for the neighborhood. Thanks for your consideration, and that of the recreation committee. Kindly, Liz Wilson 6 Woodland St Reading Fiorente, Genevieve From: LeLacheur, Bob Sent: Tuesday, March 6, 2018 10:37 PM To: Delios, Jean; Fiorente, Genevieve Subject: FW: [Reading MA] Lori Russo- "The Fix Is In" (Sent by Bob Kaminer, bkaminer @comcast.net) so you know From: ytsdnnaiIer@vt-s.net [vtsdmailer @vt- s.net] Sent: Tuesday, March 06, 2018 10:32 PM To: Reading - Selectmen Subject: [Reading MA] Lori Russo - "The Fix Is In" (Sent by Bob Kaminer, bkaminer@comcast.net) Hello Board of Selectmen, Bob Kaminer (bkaminer corficast.net) has sent you a message via your contact form (htt s: www.readin ma. ov user 475 contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at htti)s://www.readinRriia,gov/user 475 edit. Message: Hello Everyone - First off, thank you for reading this email. Secondly, Kate Kaminer (Associate Member of Rec Committee is my wife). My name is Bob Kaminer and I've lived at 37 Warren Ave since June 1986. In these 30+ years I'm guessing I've attended maybe a total of 3 Rec Comm meetings with the last being 9 -10 years ago, until last night. The meeting agenda called for the petition of the newly organized Reading Softball Little League (RSLL) to request the use of the three softball fields at Birch Meadow Park for every Sunday morning on an unlimited basis. Basically, the request was to abolish the long standing town by -law that prohibits organized play on Sunday mornings in all parks. Their request was for the three Birch Meadow softball fields only. The meeting was well attended (see sign in sheet) & there was spirited discussion on both sides. John Halsey was there representing himself as the liaison for the Board of Selectman to the Rec Committee. John also stated that he was a Board member of RSLL. John also added (and I commend him for this) that should the results of this meeting lead to a vote by the Board of Selectman he would recuse himself from any vote due to the appearance of a conflict of interest. Here is Where I get totally DISGUSTED. Lori Russo, who is a member of the Rec Committee, is also a Board member of the RSLL. When it came time to vote on the RSLL request, SHE DID NOT RECUSE HERSELF. How is this allowed or even ethical or legal? Now, we all work for a living and our time is valuable. Myself & maybe 50 or so others were there from 6:30 - BPM. What a waste of time when you are playing against a rigged deck. I wouldn't be happy, but I would rather have received a letter ahead of time that said: 5aaa Dear Bob, The fix is in. You are playing against a rigged deck. While there is a public meeting tonight, don't waste your time coming as one of the voting members on the Rec Committee is also on the Board of RSLL and will not be recusing herself. I am asking you to consider the following: 1. Rescind the existing vote and require the Rec Board to reconsider the request & revote with more board members present and Ms. Russo recused from the voting; 2. Have Lori Russo removed from the committee; and 3. If you don't agree with #21 certainly wouldn't want her reappointed. In my years as a citizen, I have been proud of the manner in which volunteer citizens have handled themselves on committees. All I ask for is a "fair shake ", NOT a "shakedown ". I appreciate your time and consideration of this matter. Sincerely, Bob Kaminer 37 Warren Ave. Cell: 781- 724 -2959 2 Fiorente, Genevieve From: vtsdmailer @vt -s.net on behalf of Contact form at Reading MA <vtsdmailer @vt- s.net> Sent: Friday, March 16, 2018 1:38 PM To: Fiorente, Genevieve Subject: [Reading MA] Sunday use of Birch Meadow Fields (Sent by Anne Rand, amlr9 @aol.com) Hello gfiorente, Anne Rand (an lr9 @ol.com) has sent you a message via your contact form vww.read in&tna ggv users fiorente /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at htt s: yvwvu,readingflLig ovluser /1.24 /edit. Message: I am against the use of Sunday morning field time. I feel that it is important for families not to have a conflict about attending worship or a sporting event. I also feel that Sunday is a day where families should be able to spend time together since there are times when everyone in the family is busy during the week. Thank you for your consideration. Anne Rand Woburn Street March 19, 2018 Daniel Foley Recreation Committee, Chair Town of Reading Recreation Committee Genevieve Fiorente Recreation Administrator On Monday March 5th, I attended the town's Recreation Committee meeting to support Reading Softball Little League (RSLL) in their attempt to gain more field access for their growing program. I have no formal affiliation with this league beyond being a player's parent and a strong advocate for girl's athletics. I attribute some of my own professional success to lessons learned, ranging from time management to leadership, in youth and high school sports. The initial proposal brought forward by the league clearly sparked debate with various opinions about Sunday morning sports interfering with family and neighbor quiet time. While other precedents and exceptions within Reading already exist (e.g., Pop Warner and other activities using school fields in this vicinity on Sunday mornings and Reading Rec programs held, albeit indoors, on Sunday mornings), the conversation was clearly framed to be a broad principled -based discussion about hours of operation for this one field with a clear implication that agreement for girls' softball would open the door for other potential users and different types of activities. This framing, while legitimate and potentially even consistent with the committee's mission statement regarding field scheduling, will never answer the question "who is accountable in the town of Reading for ensuring girls have equal opportunities for participating in sports ? ". At the core, there is clearly not enough field capacity for current demand and solving that will require tough decisions to either expand availability (days /hours) or make tradeoffs in the distribution /allocation of existing capacity. While Title IX has helped to change the trajectory for female athletics, many schools and communities are still not treating girls equally in terms of access and resources. There are so many studies showing that participation in sports improves the academic and employment path for girls and is correlated with improved physical and emotional health as well. Despite these clear benefits, girls do face unequal treatment and the court system has adjudicated when public schools and institutions fail to provide equal facilities (comparable quality and conditions like lighted fields) and eliminate discriminatory scheduling practices (such as the boys getting weekend primetime while girls get weeknights). 5da5 In your role as Recreation Committee Board Chair and Recreation Administrator, I implore you not to limit your scope to the narrow issues of scheduling fora specific town park or politics associated the various groups advocating on behalf of RSLL. The end objective must be to find a path forward that provides access and resources for our girls' comparable to similar programs for adult men softball and boys baseball. I Sincerely, j Ax IV I l zt, . -, t& Sally Mason Boemer . Senior Vice President for Administration and Finance, Massachusetts General Hospital Parent, 276 Woburn Street Reading MA i i Fiorente, Genevieve From: carol anderson <gc331 @hotmail.com> Sent: Monday, March 19, 2018 2:22 PM To: Fiorente, Genevieve Subject: Reading Recreational Fields To Reading Recreation Administrator Dear Ms Fiorente, Re: Use of Softball Fields on Sunday Mornings As a 48 year resident of Reading, a town noted for fostering respectful family values, I strongly recommend preserving no scheduled use of fields on Sunday mornings. I love sports,...our three children grew up and were active on many teams here .... and now I enjoy watching our three grandchildren participate in various sports teams here. However, in maintaining our rich heritage in Reading, we recognize there is a time and season for all activities. Sunday mornings in our great town is to be traditionally preserved for freedom to worship, leisure time, more peace and quiet in neighborhoods... Please uphold our town's values that we cherish other opportunities, besides scheduling organized sports on Sunday mornings. Thank you for consideration of my thoughts and advise me of your decision. Sincerely, Carol A Anderson 320 Lowell Street Reading, MA 01867 Sent from my Whone !601 Fiorente, Genevieve From: RAYMOND VANASSE <VANER @msn.com> Sent: Sunday, March 11, 2018 3:38 PM To: Fiorente, Genevieve Subject: Fw: Softball fields From: RAYMOND VANASSE Sent: Saturday, March 10, 2018 6:00 PM To: gfonente@cl. reading. ma.us Subject: Softball fields Dear Genevieve, I am writing to urge you NOT TO CHANGE the current practice of having fields not be used before noon on Sundays. There is precious little family time as it is. Having fields open Sunday mornings makes it difficult for families who see this as a time to attend church, have a leisurely family breakfast, or just plain spend quality time together. As a person who values Sunday mornings as a time for worshipping together as a family, I urge you to leave things as they are. Thank you. Elizabeth Vanasse 1 Fiorente, Genevieve From: LeLacheur, Bob Sent: Wednesday, March 21, 2018 1:52 AM To: Saunders, Caitlin; Delios, Jean; Kraunelis, Matthew; Fiorente, Genevieve Subject: Fwd: [Reading MA] Recreation Sunday morning no play (Sent by Kate Kaminer, Kate.kaminer @gmail.com) BOS packet Sent from my iPhone Begin forwarded message: From: Contact form at Reading MA <vtsniailer�r'- .vi- s.ri.et> Date: March 21, 2018 at 3:28:44 AM GMT +1 To: <select m ;c ► ....,.?.. r�.::�..... �... �. =.t,._.. Subject: [Reading MA] Recreation Sunday morning no play (Sent by Kate Kaminer, l�s�tel� %�n�ine2'i< $n11$Ile�'.�ill�) Reply -To: «ate.lcarttinetagznail.con> Hello Board of Selectmen, Kate Kaminer has sent you a message via your contact form (httfs at Reading MA. If you don't want to receive such e- mails, you can change your settings at httVs:/ixyww readin rna.�1c)vluser /475/edit. Message: To All Selectmen At your meeting of March 27, 2018, you will discuss the agenda item discussing the revocation of the "no play Sunday morning" bylaw that has been in effect in Reading for nearly 50 years, if not longer (John Pacino, God rest his soul, would have known the exact date). I am a long standing member of the town Recreation Committee and recently participated in an open hearing for this issue in which many town folks were interested enough to attend. Many were supporters of the newly formed Reading Softball Little League (RSLL) who were seeking revocation of the Sunday law, and many were residents with no agenda except wanting the bylaw kept in effect. As you all know by now, the open hearing was run poorly according to Reading government standards of transparency. Selectmen Halsey declared himself as a board member of the RSLL only after being asked to state as such. Recreation committee member, Lori Russo, serves on the board of RSLL with Mr. Halsey and voted on the request even when asked to recuse her vote. Selectmen Halsey did state that he would recuse himself from any future votes on this issue as the conflict of interest is readily apparent. Recreation committee member, Frank Driscoll, recused himself from voting after being bullied by members of 0' the RSLL. Mr. Driscoll is the former founder /president of the now defunct Reading Youth Softball League. There was no need for him to recuse himself from voting. So, we didn't wrap ourselves in glory that night. On Monday 3- 18 -18, with your recommendation, the committee reconvened to rescind that vote and discuss the issue with intentions of presenting the BOS with a recommendation on the Sunday bylaw. After healthy open discussion, the result is a recommendation to grant RSLL three Sundays of morning play at Birch Meadow. This is to accommodate their supposed high enrollment. I support the recommendation with caveats: 1) The RSLL has not yet provided hard numbers to the Recreation Supervisor supporting the high numbers and need for additional field space. 2) When Recreation Supervisor was presented with the need for additional space in late February (a small window to adjust field assignments), she called a meeting with reps from RSLL and Men's Softball (both use the same field space) and sought compromise. Men's Softball agreed to start their league a week later and Sunday games start an hour later to accommodate RSLL needs. Problem solved. So the Rec Supervisor thought at the conclusion of the meeting. 3) Killam Field is available for RSLL use but it is not acceptable to their standards. It is a field in need of a lot of work but certainly could be used for the 6 -7 year olds in some informal capacity. It is. space. 4) Saturday evenings are available for use by RSLL. Could have "games of the week" under the lights. Make it an "event" like the Saturday Night Lights flag football league. Used by the 11 -14 age group. I support the three Sunday waiver as a TEMPORARY fix for this year only. The Recreation Supervisor, and those that preceded her, works hard with all leagues to solve these issues in a cordial professional manner. That has not been the case with the representatives of this league. In fact, it has been reported that the RSLL representatives have bullied the town staff with rude boorish behavior. Unacceptable. Let the Recreation Supervisor and the Recreation Committee do their jobs in managing solutions for these issues. It has been suggested that the Rec Committee form a subcommittee to visit the Sunday bylaw in conjunction with the Master Park Plan Subcommittee. Although the waiver should be granted I do not believe that the bylaw should be removed permanently for all usage in all parks. You all know the argument for this. People need some peace and quiet for just a few hours a week both from traffic, parking, and steady organized park usage. The town needs to continue to be a good neighbor as it has for 50+ years. Compromise, moderation, and reasonableness between all leagues and Recreation has been the key to success in all these years. This is not a new issue. The law has survived annual attempts to repeal it yet it remains. Because people like it. Thank you for your indulgence. I am happy to discuss the issue further if needed. Sincerely, Kate Kaminer 781 -249 -7812 5a�° On March 21, 2018 at 6:51:32 PM, Larry Hurley (hurl253 )ah g com wrote: Hi Mike and Larry M, I hope all is well. I spoke with Jenna today and our league has some ideas on how we can both still run our leagues and not lose any games while still being good partners in the use of the field. We wanted to see if our 2 leagues can meet up at some point in the next few days. Would Sunday night work at Bunratty's or Capri around 5:00 Pm ?? I think it would be important for Larry to be there as well as the schedule guy for your league. Let us know Regards, Larry Hurley Sent from my Phone 5a3\ Fiorente, Gerrevieve From: Michael Cormio <mike @rmsl- nsa.com> Sent: Thursday, March 22, 2018 10:51 AM To: Bob Hayes; Lawrence Mabius; Larry Hurley Cc: Fiorente, Genevieve; John Halsey; Lori Russo; Neil McKinney, Robert Toussaint; <jchang @ups.com> Subject: Re: Meeting for Field Space Larry Hope all is well. Unfortunately, I am going to respectfully decline meeting with the group as I feel there is nothing that can be accomplished at this time.. As it stands, we had, our league meeting last Tuesday, at which all 26 teams paid their entrance fees and are officially signed up for the 2018 season. I completely understand (and do not envy) the situation your league is in at the moment, but there is nothing more our league can do to, provide Reading Youth Softball (RYS) with more time slots without impacting our league. Jenna has done a great job of providing our respective organizations with equal access to the fields - but as I said, any changes at this point would impact our ability to schedule at least one game a week for each paying team. For the sake of full transparency, let me point out the compromises our league has may with your organization over the last 5+ years: • Our normal weekday time slots are 640pm, 750pm, and 9pm. In the past 4 years, we have given up our 640pm time slots on Monday, Tuesday and Friday (both lighted and street fields). • On Sundays (until roughly the second week in June) we have pushed our first games to 4pm. In the past, the town allowed us to start well before that time. • At our meeting in January (with Jenna), we gave back the first full week in May, delaying the start of our season to May 6th. •. In a discussion with Albie Cail, I mentioned that if we could identify any unused.time slots, we would make every effort possible to give RYS ample notice that they could take the time slots. Normally we would use these for make ups - but in this scenario, we would move these games to dates where your league is not scheduled to play. • As field space became more sought after, we have scaled back the number of teams from 30 to 26. Similar to the situation your league is in, we have a waif' list of close to 20 teams that we turn away annually because we just don't have field space available to support them. Not a "compromise ", but we offered to co- sponsor a tournament in attempt to raise funds that could be use to renovate a field in town that would provide additional playing space for your league. Obviously this has not direct impact on our league, but acknowledge the situation RYS is in and will do anything we can to support your program.(Note: I heard via third party that RYS was not interested in such an event). I want to be 100% clear - by no means are we trying to hoard field space. We would never do this as it takes away the ability for a child to participate in an organized sport. But at the same time, we need to. protect the interest of our league. It's only fair that we make every effort to schedule paying teams at least one game a week. I know this does not provide any relief for the 2018 season, but we are more than open.to revisiting the scheduling dilemma come next off season as we know field space will be an issue as you continue to successfully grow the RYS program. wish there was more we could do to aid your organization, but our hands are tied., Mike Cormio a i, Reading Men's Softball (RMSL��- Cell: 508.801.9719 BRIAN D. McGRAIL ATTORNEY AT LAW LAKESIDE OFFICE PARK 599 NORTH AVENUE SUITE SEVEN, SECOND FLOOR WAKEFIELD, MASSACHUSETTS 01880 TELEPHONE (781) 246 -9999 February 27, 2018 John Arena, Chairperson Reading Board of Selectmen Town Hall 16 Lowell Street Reading, MA 01867 RE: My Client: Boghos Properties, LLC Property: 467 Main Street Dear Mr. Chairman, FAX (781) 246 -1986 This office represents Boghos Properties, LLC (hereinafter `Boghos ") relating to the construction and operation of a 31 unit rental building mixed in combination with approximately 2,500 square feet of commercial space to be located at 467 Main Street, Reading, Massachusetts (hereinafter the "Project "). The Project was approved by the Reading Community Planning and Development Commission (hereinafter the "CPDC "), pursuant to a M.G.L. Ch. 40R and Section 10.5 of the Town of Reading Zoning Bylaw decision tiled with the Reading Town Clerk on February 14, 2018 (hereinafter the "Decision ") a copy of which is attached hereto. The CPDC, after seeking comment and consultation from other town boards and town officials, including, but not limited to, the Reading Parking Traffic Transportation Task Force (hereinafter the "PTTTF "), included the following three requirements and/or conditions in the Decision necessitating Board of Selectmen consideration: L "As the entrance%xit (to the parking garage serving the Project) off of Green Street is less than the required 50' from Main Street, the Applicant will need to seek Board of Selectmen approval, " This requirement and/or condition is referring to "Town of Reading, Massachusetts Driveway Design Requirements" paragraph 7, which states: "Wherever possible, drives are to be set back 50 feet or more from a street corner, measured between the nearest edge of the driveway and the cross road edge of pavement." As approved by the Decision, the ov entrancelexit location to the Project on Green Street is 46' from the Main Street intersection rather than the desired 50'. It is important to note that Boghos initially proposed to locate entrance/exit to the Project on Main Street rather than on Green Street. Boghos complied with the request of the CPDC to relocate the entrancelexit location to Green Street in order to maintain continuity of the retail frontage along Main Street, and for safety and practical reasons. In its review of the Project the PTTTF recognized that full compliance with this design requirement was not possible in that the site frontage on Green Street was limited and the PTTTF further determined that a 4' deviation from the desired 50' is de minimis and will not negatively impact overall site function. Thus, Boghos respectfully requests that the Board of Selectmen approve the entrance/exit location to the Project on Green Street at 46' from the Main Street intersection as required by the Decision, with a 4' deviation from the desired 50'. 2. "The Applicant shall request permission from the Board of Selectmen, and if approved, outdoor seating will be provided at the sidewalk level off of the commercial space." The Project includes 2,500 square feet of street level commercial space. The CPDC and Boghos anticipate that one of the tenants in the commercial space may include a dining or food service type establishment. In the event this occurs, Boghos is seeking permission from the Board of Selectmen to provide outdoor seating on the sidewalk at the street level of the commercial space. In its review of the Project the PTTTF is generally supportive of this request recognizing that the sidewalk appears wide enough to accommodate outdoor seating while not compromising the ability of pedestrians to pass. The PTTTF pointed out, and Boghos recognizes, that if this request is approved by the Board of Selectmen, future tenants or occupants will also need to apply for and obtain an Outdoor Dining License pursuant to Board of Selectmen Policy Section 3.10. Thus, Boghos respectfully requests that the Board of Selectmen grant permission for the Project to have outdoor seating on the sidewalk at the street level of the commercial space conditioned upon any future tenants or occupants applying for and obtaining an Outdoor Dining License pursuant to Board of Selectmen Policy Section 3.10. 3. "The Applicant shall request permission from the Board of Selectmen, and if approved, will be provide up to three 8'x 201parallel parking spaces along Main Street for use as short -term parking or retail loading/unloading. " As part of the Project, Boghos is proposing, entirely at his expense, to adjust the sidewalk along Main Street to create up to three on- street parking spaces, which will be fully public and regulated as the Town of Reading sees fit. The site frontage currently contains two curb cuts, both of which will be fully closed off since the entrance/exit for the Project will be located on Green Street. The southern curb cut will be reset with brick pavers to match the existing sidewalk, and a portion of the northern curb cut will be utilized for the on- street parking spaces. The location of the parking spaces is advantageous to the Project's commercial space, and considerate of existing street trees. Boghos will work with the Reading Municipal Light Department to relocate any light poles as needed. The width of 2 NO the sidewalk will remain adequate to meet Town of Reading standards. The PTTTF is generally supportive of the addition of on- street parking spaces to the town's parking inventory. Thus, Boghos respectfully requests that the Board of Selectmen grant permission for the Project to create up to three on- street parking spaces, which will be fully public and regulated as the Town of Reading sees tit as described above. In conclusion, Boghos is respectfully requesting that the Board of Selectmen, pursuant to requirements and /or conditions in the Decision, approve and /or grant permission for the following: 1. Approve the entrance /exit location to the Project on Green Street at 46' from the Main Street intersection as required by the Decision, with a 4' deviation from the desired 50'; and 2. Grant permission for the Project to have outdoor seating on the sidewalk at the street level of the commercial space conditioned upon any future tenants or occupants applying for and obtaining an Outdoor Dining License pursuant to Board of Selectmen Policy Section 3.10; and 3. Grant permission for the Project, at Boghos' expense, to create up to three on- street parking spaces, which will be fully public and regulated as the Town of Reading sees fit. In addition to a copy of the Decision I am also attaching Sheet A101 of the Project's plans to illustrate, for the Board of Selectmen, the location of the exit /entrance of the Project, the location of the proposed outdoor seating, and the location of the proposed on- street parking spaces. Thank you in advance for your consideration and we will have representatives in attendance at your meeting to answer and address any questions that you or your fellow board members may have. Yours truly, Brian D. McGrail, Esq. BDM /eg CPDC Decision and Project Plan Attached CC: Julie Mercier, Community Development Director 00 M Ol]O ono o- M c��O Z ,w w co > O w z ry r I co I I M n M! Ir- C6 LO M lq- M V) W U�� �U� r C) V :�j 7 ZOQ U.�L V) I QNr-�, 0- r- N ON CY) ODD UQ =U OHIO o U br- oc�o 000 rn U o�� Town of Reading 16 Lowell Street Reading, MA 01867 February 14, 2018 Julie D. Mercier Community Development Director Phone: 781.942 -6648 Fax: 781.942 -9071 Website: www.readingma.gov Downtown Smart Growth District (DSGD) Plan Review M.G.L. Chapter 40R DECISION ....; Project: 467 Main Streets Applicant: Boghos Properties LLC _r" To the Town Clerk ,. Fil 1T3 This is to certify that, at a public hearing of the Community Planning crud Development Cori MISS.1 _R�� � C) , r,= opened on December 11, 2017, continued to January 8, 2018, January 22, 2018, crud FebrzM}t 1` 2018, and closed on February 12, 2018 by a motion duly made and seconded, it was voted: "We, the Reading Community Planning and Development Commission, upon request from Boghos Properties LLC, under Section 10.5 of the Zoning Bylaws of the Town of Reading, and MGL Chapter 40R, to consider the application for OR Development Plan Review to construct a 4 -story mixed -use building with 31 housing units and approximately 2,500 square feet of commercial space at 467 Main Street (Assessors Map 17, Lot 61) — as shown on the Architectural & Site Plans prepared by EMBARC Architecture + Design Studio / Design Consultants Inc., and listed below — do hereby vote 3 -0 -0, to approve the 40R Development Plan, inclusive of the listed waivers, subject to the Findings and Conditions below." Materials Submitted: The following materials were submitted into the public record: a) Certified List of Abutters, dated 11/1/17. b) DSGD Development Application Form, filed with the Town Clerk 11%8/17. c) Development Application Form & Supporting Documentation, 467 Main Street, submitted 11/7/17, including: Application; List of Waivers; Affordable Housing Restriction Agreement for 40R Rental Project; and: a. Trip Generation Memorandum, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., dated 11/7/17, with an Appendix. d) Email from Community Development Director to Applicant with a statement deeming the submission Substantially Complete, and including a list of additional information needed, dated 11/8/17. e) Legal Notice, published in the Daily Times Chronicle on 11/22/17 and 11/29/17. f) Architectural & Site Plans: 5�5 a. Sheet A000: Cover, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio / Design Consultants Inc., dated 11/7/17, revised 1/29/18. b. Sheet 1 of 1: Existing Conditions Plan, 467 Main Street, Reading, MA, prepared by Matthew Lowry, P.L.S., surveyed for Boghos Properties, dated 11/2/17. c. Sheet C -1: Utility Plan, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., not dated, most recently revised 1/29/18. d. Sheet C -2: Layout & Grading Plan, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., not dated, most recently revised 1/29/18. e. Sheet 1: Parking Area Maneuvers, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., not dated, most recently revised 1/29/18. f. Sheet 2: Parking Area Maneuvers, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., not dated, most recently revised 1/8/18. g. Aerial View, 467 Main Street, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17. h. Sheet A001: Site Photos, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17. i. Sheet A101: Ground Floor Plan, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/29/18. j. Sheet A102: Second & Third Floor Plan, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/8/18. k. Sheet A104: Fourth Floor Plan, 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/8/18. 1. Sheet A105: Roof Plan, 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/8/18. m. Sheet A201: Building Elevations (West & North), 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/27/17, revised 1/29/18. n. Sheet A202: Building Elevations (East & South), 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/27/17, revised 1/29/18. o. Sheet A203: Enlarged Elevation, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 12/11/17. p. Sheet A301: Building Sections, 467 Main Street 40R Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/8/18. q. Rendering — Main Street, 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 12/11/17. r. Street View — South, 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/29/18. s. Snow Removal Plan (depicted on Sheet A101), 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/29/18. t. Trash Removal Plan (depicted on Sheet A101), 467 Main Street OR Development Plan Review, Reading, MA, prepared by EMBARC Architecture + Design Studio, dated 11/7/17, revised 1/29/18. u. Sheet ET -1: Existing Tree Analysis, 467 Main Street, Reading, MA, prepared by William Fleming Associates, dated 11/28/17. v. Sheet L -1: Landscape Plan, 467 Main Street, Reading, MA, prepared by William Fleming Associates, dated 11/28/17. w. Sheet L -2: Landscape Details, 467 Main Street, Reading, MA, prepared by William Fleming Associates, dated 11/28/17. g) Stormwater Management Deport, 467 Main Street, Reading, MA, prepared by Design Consultants Inc., dated 11/27/17. h) Traffic Impact & Access Study, prepared by Design Consultants Inc., dated November 2017, revised January 2018. i) Memo from Town Engineer to Community Development Director, dated 12/6/17. j) Memo from Town Engineer to Community Development Director, dated 2/6/18. k) Revised List of Waivers, dated 2/12/18. 1) Draft Decision, dated 2/12/18. General Findings: 1) Zoning: The site is located within a Business B Zoning District and the Downtown Smart Growth District (DSGD) / 40R Overlay District. 2) Overview: The existing 18,063 square foot site contains a one -story commercial building that formerly operated as a retail gas station (Sunoco) and automotive repair business. The site gently slopes towards Main Street, and is mostly paved with a small grassed area and some small trees at the rear. The Applicant is proposing a 4- story, 48 -foot mixed -use building on the site. The proposed project will consist of 31 rental housing units, 8 of which will be deed restricted affordable, and 2,500 square feet of ground level commercial space. The Applicant is seeking Development Plan approval from the CPDC under Section10.5 of the Reading Zoning Bylaw pursuant to M.G.L. Chapter 40R. The project includes a partially enclosed 39 -space parking garage on the ground floor with a 10' clearance, two -way vehicular entrance /exit off of Green Street, and one -way interior circulation, with a 12'x35' space that can be used as an interior loading area. The garage door is recessed to improve sight lines for cars exiting the garage. For pedestrians, two primary retail entrances and the primary residential entrance are proposed off of Main Street. As the entrance /exit off of Green Street is less than the required 50' from Main Street, the Applicant will need to seek Board of Selectmen approval. The site design also proposes closed - system stormwater management, a transformer pad, landscaping, a 6' high fence, lighting, and a private roof deck. Water, fire and gas connections are proposed from Green Street; sewer and drainage connections are proposed from Main Street. Electric, telephone and cable will be extended from Main Street to the transformer off of Green Street. The retail space is proposed to be equipped with an exhaust system through to the roof to accommodate a potential restaurant tenant. 3) Inter : The proposed project will comprise +/- 30,763 net enclosed square feet, as follows: +/ -2,833 (ground floor); +/ -9,415 (2"d floor); +/- 9,415(3`d floor); +/ -8,100 (4"' floor); and + / -1,000 (roof deck). The ground floor also includes +/ -9,762 square feet of garage space that is covered with a roof but not enclosed by walls, and +/ -2,980 square feet of garage that is open to the sky. The ground level includes 39 dedicated parking spaces in the garage, a residential lobby, a trash room, a mechanical/electrical space, a 12' x 35' loading zone, elevator & stair shafts, and approximately 2,500 square feet of commercial space. The 4th level includes a 445 square foot common area / club house with a roof deck. The roof includes an area for mechanical units, an elevator penthouse and access stairs, and a 1,000 square foot fixrnished roof deck. The total unit breakdown is 15 one - bedroom units and 16 two - bedroom units. The building design also includes: private balconies on the 2"d, 3rd and 4`h levels, and only in the recessed areas where the building faces abutters; interior stairs and an elevator; an exhaust shaft, and service spaces on each level. The Applicant shall request permission from the Board of Selectmen, and if approved, outdoor seating will be provided at the sidewalk level off of the commercial spaces. 4) Commercial Space: The project proposes approximately 2,500 square feet of commercial space, which may be split into two or more smaller spaces depending on tenants and demand. The Applicant shall consider demising the space into small units that can be affordable to creative economy tenants. 5) Roof neck: A 1,000 square foot private roof deck is proposed on the 4th level as an amenity to building tenants. The roof deck may be furnished with tables, chairs, benches and planters. The mechanical units will be screened with a 4' wall, and the roof deck will be set back from the roof edge a minimum of 10'. 6) Parking: The project includes 39 dedicated parking spaces in the garage, 12 of which will be 8' x 16' compact spaces, and 27 of which will be 8.5' x 17' regular spaces. Two of the spaces will be handicap accessible. The garage will be only partially enclosed, but will be exclusive to building residents and the property management company. The overall parking ratio is 1.26 spaces per residential unit. Bike Parking: No bike parking is proposed; the Applicant shall consider providing bike storage within the garage. Commercial Parking — the Applicant sliall be aware of the follows in_g, As the site is NOT within 300 feet of a public off - street parking lot, parking is required to be provided on -site for commercial uses, as follows: Retail or Restaurant: 0 spaces Office and Institutional: 2 spaces per 1,000 square feet Other Non - Residential, 2,000 square feet or more: 1 space per 2,000 square feet 7) Loading/ Deliveries: Front door and on- street deliveries are NOT allowed for non- residential establishments on Main Street. The project includes one 12'x 35' van loading and unloading area within the parking garage that is accessed via the same drive aisle as the rest of the parking garage. The garage will be able to accommodate deliveries from vehicles that meet the 10' clearance. The Applicant shall request permission from the Board of Selectmen, and if approved, will provide up to three 8'x 20' parallel parking spaces along Main Street for use as short-term parking or retail loading/unloading. No changes to the widths or roadway configurations of Main Street or Green Street are proposed. 8) Property Management: The property will likely be managed by a local property management company. 9) Snow Removal: While most snow will fall on the roof, a portion of the garage is open. A ThermaRay — USA Radiant Heating System is proposed in the floor under the open area of the garage. 10)1 ire Sa&ty: The building will consist of a steel- framed parking garage with wood - framed construction for the upper floors. The building will be fully sprinklered with standpipes in the stairwells and a carbon monoxide system in the parking garage. 11)'1 "wash Disposal: Building tenants will be responsible for bringing their trash/recycling to the trash room in the basement. The trash/recycling bins will then be rolled out to the loading area or the street by the management company in advance of weekly trash pick -ups. 12) Stogy °age Areas: No supplemental residential tenant storage areas are proposed in the basement. Retail storage areas may be provided in the basement. 13) Transformer: A transformer is proposed along Green Street, at the northeast corner of the property. 14) Construction lnlpacts: the construction is anticipated to take approximately 18 months and may require that the sidewalks and a portion of Green Street be closed for a period of time. 15) Wetlands / 1- loodplain: There are no wetland resource areas or buffers on or near the site, and the site is not within a 100 -year floodplain. Findings pursuant to DSGD Design Standards & Guidelines: 7. Building Design Standards 7.1 Massing 7.1.1 Front FaVade Setback — the front fagade at ground level varies in setback from 0 -3 feet to allow for outdoor seating in front of the commercial spaces, and to help articulate the building entries. 7.1.2 Building Step -Back Requirements — along portions of the front fagade, the building will be stepped back 5 -6' at the second floor, and another 5 -6' at the fourth floor. At the rear fagade, the building will be stepped back to meet the 63.4 degree maximum building enveloped line. The site does not abut a residential district on any side. 7.1.3 Mixed -Use Building Proportions — the emphasis on glazing and horizontality give legibility to the commercial spaces on the first floor, while the balance of glazing and other materials are appropriate in terms of residential proportions on the upper floors. 7.1.4 Special Function Space Differentiation — not applicable to the current proposal; however, the Applicant is encouraged to think about community place - making events when approaching commercial tenants. 7.2 Appearance 7.2.1 Defined Proportions — each building facade includes a combination of bays, recesses, balconies, and step -backs to define and articulate the building's proportions. 7.2.2 Horizontal and Vertical Elements — the building facades include horizontal elements such as canopies and step backs, and vertical elements such as recesses and vertically aligned windows. 7.2.3 Continuous Fagade Elements — some of the elements of the Main Street (west) facade wrap partially around the south and east sides of the building, and continue along the north portion of the lot with frontage on Green Street. The elements along the rear (east) facade are simplified to clarify the front/back hierarchy and to allow for more privacy for direct abutters. 7.2.4 Rooftop Mechanical Setbacks — all rooftop mechanicals are setback from the building edge where they will not be visible from the street, and will be screened to mitigate noise. 7.2.5 Incorporation of Existing Significant Building Facades — the Applicant has incorporate elements of nearby iconic structures, such as the MF Charles building, into the proposed brickwork design. 7.2.6 Franchise Architecture — distinctive building g lesign that is trademarked or identified with a particular chain or corporation and is generic in nature, is not allowed iii the DSGD -- the Applicant shall be aware of this when recruiting tenants. 7.3 Entries 7.3.1 Articulation — commercial building entries are articulated with projecting fabric awnings; the residential entry is separate and is differentiated with a metal composite panel awning and concrete masonry. 7.3.2 Retail and Commercial Entry Transparency — commercial entries face Main Street, are primarily transparent, and are accessed from the public sidewalk. 7.3.3 Integrated Lighting & Signage — lighting and signage will be integrated into the commercial entries and facades. 7.3.4 Upper Floor Entries — the entry to the upper residential floors will be offset from the commercial entries so as not to interrupt the commercial streetscape. 7.4 Fenestration 7.4.1 Commercial Horizontality & Residential Verticality — the proposed glazing articulates the building uses pretty well. 7.4.2 Glazing — the ground floor commercial spaces will be a minimum 60% glass to maintain views, with transom windows above the doors. 7.4.3 Overhanging Awnings or Canopies — the commercial street front will be defined by a series of awnings. Upper floor balconies will be accessible. 7.5 Materials 7.5.1 Exterior Finishes — the Main Street facade will be comprised of aluminum store fronts, pre -cast stone wall base, and fabric awnings at the ground level. Extending vertically above each retail storefront will be 3 -story sections of modular brick that alternate with areas of recessed hardie horizontal siding. The recessed residential floors will be comprised of metal composite panels, vinyl windows, hardie reveal panel systems, hardie horizontal siding, and metal coping along portions of the cornice. The residential entry along Main Street will be framed with a 3 -story section of concrete masonry, capped by pre -cast stone coping. The sides and rear of the building will 'incorporate some of these materials, as well as fiber cement trim; hardie vertical siding is proposed to screen the rooftop mechanical units. 7.5.2 Prohibited Materials — no vinyl siding or EIFS are proposed. In addition, no MCM or ACM are allowed on the south or east sides of the building. 7.5.3 Changes in Materials — changes in materials and colors are intentional to break up the massing of the building and articulate the different uses. 7.5.4 Continuity of Materials — some of the materials of the Main Street (west) fagade wrap partially around the south and east sides of the building; and continue along the north portion of the lot with frontage on Green Street. The materials along the rear (east) fagade are simplified to clarify the front/back hierarchy. 7.5.5 Blank Facades Not Permitted — the only portions of the side and rear facades that are blank are the first floor facades enclosing the parking podium. 8. Site Design Standards 8.1 Sidewalks 8.1.1 Sidewalk Continuity — the two existing curb cuts on Main Street will be closed off and new cement concrete and brick sidewalks with vertical granite curbing will be installed. In addition, the sidewalk will wrap around the corner and continue along the property frontage on Green Street. Sidewalks will be handicap accessible, will be of like material to existing sidewalks, and where feasible will be widened to enhance the public interface and to accommodate outdoor seating for the commercial spaces. The Applicant shall request permission from the Board of Selectmen, and if approved, will provide up to three 8' x 20' parallel parking spaces along Main Street for use as short-term parking or retail loading/unloading. The spaces will be accommodated via a partial cut -in to the sidewalk along Main Street. 8.1.2 Pedestrian Amenities — in addition to continuous sidewalks, outdoor seating, pedestrian amenities, and street trees will be provided in coordination with the Town. 8.1.3 Usable Open Spaces — the project includes a roof deck for residents, and wide sidewalks for outdoor seating associated with the commercial spaces. 8.1.4 Pedestrian Improvements — improvements to adjacent crosswalks, curbing and sidewalks may be requested by the Town Engineer. 8.2 Driveways and Parking 8.2.1 Sidewalk Continuity — a single vehicular entrance /exit is located on Green Street at the east end, allowing for an unbroken stretch of sidewalk along the entire Main Street frontage and wrapping around the corner in front of the commercial portion of the building. The two existing curb cuts will be closed. 8.2.2 Parking Lots — all of the proposed parking will be located on the ground floor. 8.2.3 Parking Lots Behind Buildings — not applicable. 8.2.4 Below -grade Parking — all of the proposed parking will be located at grade on the ground floor. The building includes an elevator to all floors. 8.2.5 Parking Lot Screening — the proposed parking podium does not abut any residential zones, but it does abut existing residentially -used lots, one of which is only partially zoned Business B / DGSD. The podium will be enclosed on the sides to prevent glare from headlights and to mitigate noise. 8.2.6 Shared Parking — the Applicant is encouraged to work with nearby property owners regarding shared parking, to explore partnering with Zip Car and other shared services if possible, and to provide electric vehicle charging stations. Staff recommend that parking spaces be decoupled from residential units to optimize parking utilization. 8.2.7 Pedestrian & Vehicular Safety — the parking garage has a 23'-10" wide entry /exit off of Green Street for two -way traffic, and a variable width (no less than 18.5') one -way drive aisle throughout the garage. The main conflict point between vehicles and pedestrians is the single entry /exit point, which is a reduction from the current condition of two wide curb cuts off of Main Street and one off of Green Street. 8.3 Landscaping 8.3.1 Street Trees - street trees will be provided in coordination with the Town and should be placed carefully so as not to impede the visibility of commercial signage. 8.3.2 Retail Frontages —1 existing honey locust will be preserved and 3 new honey locust trees are proposed along Main Street, and will be coordinated with the Town. 8.3.3 Parking Areas — a combination of existing trees and proposed trees, shrubs and groundcover will provide landscaping in the open parking area at the rear of the site. A 6' high privacy fence will be installed along the rear and south side site perimeter. 8.3.4 Public Open Spaces — street trees will be provided in coordination with the Town and should be placed carefully so as not to impede the visibility of commercial signage or disengage buildings from the sidewalk. 8.3.5 Native Species — native species are proposed. 8.3.6 Preservation of Healthy 6" Caliper Trees — see waivers below. 8.4 Lighting 8.4.1 Articulation of Building Uses & Entries — minimal lighting is proposed as light will shine through the glass of the commercial spaces and there are streetlights on Main Street; specifications of all lighting fixtures will be required. 8.4.2 Coordination w/Town's Street Lighting & Trees — all proposed lighting will be coordinated with the Town's street lighting and street trees. There is one existing lamp post in front of the building along Main Street that will likely remain. 8.4.3 Light Spillover — proposed lights will be focused up or down but not out; light spillover is not anticipated. 8.4.4 Public Safety — all lighting for public safety shall be added to the plans. 8.4.5 Sign Lighting — not applicable at this time. 8.4.6 Dark Sky Standards — all lighting shall comply with dark sky standards. 8.5 Utility Areas and Utilities 8.5.1 Location — the trash area and mechanical equipment area will be located within the parking garage and will not be visible from Main Street. Trash barrels will be rolled out to the street by the property management company for a short time before pickup. The transformer is proposed outside of the garage, along Green Street, but will be screened from the residential abutter by a 6' high privacy fence. A 12'x35' loading area is proposed within the garage. Gas meters will be located in the basement; electric meters will be located internally on the 2nd and 4a` floors. 8.5.2 Screening — all rooftop mechanicals will be screened from view. 8.5.3 Shared Utility Areas — shared utility areas are not proposed. 8.5.4 Aboveground Utilities Not Permitted — all utilities will be underground. 8.5.5 Underground Utilities Required — all utilities will be underground. 8.6 Drainage and Storm Water Management 8.6.1, BMP/LID Strategies — BMP /LID measures are recommended where possible. 8.6.2 System Elements — the site grading will remain mostly unchanged, with a slight reduction in impervious surface, and the elimination of all runoff to abutting private 'S��a properties. System elements will include an internal roof drain, infiltration system, and overflow connection to the existing drainage system. 8.6.3 Operations & Maintenance Plan — an O &M Plan shall be provided. 8.6.4 On -site Recharge — rainwater capture and reuse or recharge on -site are recommended where possible. 8.6.5 Pervious Paving — none proposed. 8.6.6 Site Grading — site grading will remain mostly unchanged. 9. Signage Design Standards — not applicable at this time. Prior to installation of any signage, the Applicant shall submit a Master Signage Plan for the building for review and approval by the Commission. Waivers pursuant to Section 10.5.12 and DSGD Design Standards & Guidelines: Upon request of the Applicant, the Commission, in the interests of design flexibility and overall project quality, and upon a finding of consistency,of such variation with the overall purpose and objectives of the DSGD and the Reading Master Plan, or if it finds that such waiver will allow the project to achieve the density, affordability, mix of uses and/or physical character allowed. The Commission shall take into consideration the following items when considering a waiver: 1. High performance energy efficient buildings and construction methods. 2. Projects with publicly accessible open space. 3. Projects that include retail and restaurants located on street level. 4. A demonstrated shared parking initiative that makes efficient use of land and existing parking supply. 5. The preservation or rehabilitation of historic properties or other buildings considered significant to the Town. The Applicant has requested the following waivers: 1. Density: to allow a density of 75.6 units /acre where 20 units /acre is the maximum permitted. 2. Building Height: to allow a building height of 48'with the northwest parapet no higher than 50', where 45' is the maximum permitted. 3. Off - Street Loading: to waive off - street commercial loading where 1 bay [12'x35' is specified in ZBL Section 9 Parking] may be required based on leasable commercial square footage and potential future restaurant use. 4. Tree Removal: to allow certain trees to be relocated, in order to construct the building where all healthy trees over 6" in caliper are required to be preserved. In addition, the Applicant will need the following relief: 1. Parking Space Dimensions: to allow 31% (12 out of 39) of the enclosed spaces to be marked compact vehicle spaces that are 8' x 16', where 8.5' x 17' is the minimum size allowed for a regular space in an enclosed structure. The CPDC voted 3 -0 -0 to approve the requested waivers. Conditions: General: 1) Public Health, Safety and Welfare: If, at any time, the site becomes a nuisance to public health, safety or welfare (i.e., traffic spillover, excessive noise, unreasonable site illumination beyond the hours of operation, etc.) — as shall be evidenced by substantiated complaints to the Police Department or Public Services Office — the Applicant/Owner shall agree to work with 5k\3 staff to rectify the problem. Should the situation warrant it, an additional Site Plan Review by the CPDC may be required. 2) Utilities: All utilities, structures, frames and covers shall meet the Town of Reading standards. The electric utility plan is subject to approval by the Reading Municipal Light Department (RMLD). 3) MS4 Permit: The project shall comply with the pending MS4 permit. 4) Lighting: The Applicant shall ensure that any proposed lighting is not occluded by the street trees along the Main Street frontage, and does not compete with existing street lighting and shall submit specifications for each type of lighting fixture to the Community Development Director for approval. 5) Affordable Units: Eight (8) units, or 25% of the total number of units in the project, skull be deed restricted in perpetuity by households whose maximum income does not exceed eighty percent (80 %) of the Boston Area Median Income (AMI), adjusted for household size, as published by the U.S. Department of Housing and Urban Development (HUD). a. Design & Construction: Affordable units must be dispersed throughout a Development Project and be comparable in initial construction quality and exterior design to the Unrestricted Units. The Affordable Units must have access to all on -site amenities. Affordable Units shall be finished housing units. All Affordable Units must be constructed and available for occupancy not later than concurrently with construction and occupancy of Unrestricted Units. b. Unit Mix: The total number of bedrooms in the Affordable Units shall be at least proportionate to the total number of bedrooms in all units of the project. c. Affordable Housing Restriction: Each Affordable Unit shall be subject to an Affordable Housing Restriction which is recorded with the Middlesex South Registry of Deeds, and shall include, at a minimum, items a through m of Reading Zoning Bylaw Section 10.5.10.5. d. Documentation: One hard copy and an electronic version of any documentation submitted to DHCD in compliance with their requirements shall be submitted to the Community Development Director. This shall include but not be limited to: the Affirmative Fair Housing Marketing Plan, the Tenant Selection Procedure, the Regulatory and Use Agreement, and any other documents pertinent to the affordability of each affordable rental unit. e. Affirmative Fair Housing: Pursuant to 760 CMR 59.00 (MGL Ch. 40R), the project shall comply with federal, state, and local fair housing laws, and the affordable units shall be subject to an Affirmative Fair Housing Marketing Plan (the "AFHMP ") that complies with DHCD's Guidelines for G.L. c.40B Comprehensive Permit Projects applicable to the Project promulgated by DHCD (the "40B Guidelines "). The Applicant shall comply at all times with all provisions of its Affirmative Fair Housing Marketing Plan, including, without limitation the initial lottery and other tenant selection procedures. f. Local Preference: To the extent permitted by applicable law, the AFHMP shall include a local selection preference for up to 70% of the Affordable Units for the following categories: (a) current residents of Reading, (b) employees of Reading (i.e., municipal, Public Schools, RMLD, etc.), (c) employees of local businesses, and (d) households with children attending schools in Reading. An annual report of sales 10 5k \w activity to such local preference categories shall be submitted to the Community Development Director. g. Monitoring Agent: The Applicant shall ensure that there is effective monitoring and enforcement of the Affordable Housing Restriction during the term of Affordability, administered through a Monitoring Agent and pursuant to the criteria of Reading Zoning Bylaw Section 10.5.10.6. h. Costs of Housing Marketing and Selection Plan: The housing marketing and selection plan shall make provision for payment by the owner of reasonable costs to the Monitoring Agent and the owner shall pay reasonable costs to the Monitoring Agent to develop, advertise, and maintain the list of Eligible Households and to monitor and enforce compliance with affordability requirements. 6) Limitations / Future Uses: The OR Development Plan Decision herein does not include approval for any future uses or site renovations that may — on their own merits and design — trigger the requirements of 40R plan review, or site plan review, and/or require a special permit. Pursuant to Section 10.5 of the Zoning Bylaw the following uses are permitted by right within the proposed commercial spaces: office, retail, restaurant, institutional and consumer services. 7) Commercial Spaces: It is strongly recommended that the Applicant prep the commercial space(s) with utility connections, grease traps, etc. in anticipation of future tenants. 8) Board of Selectmen Approval: Any on- street loading or parking, outdoor seating on the public sidewalk, business operation between midnight and 6:00 AM, and/or alcohol service will require approval by the Board of Selectmen. In addition, the entrance /exit to the garage, which is less than 50' from Main Street, will require approval by the Board of Selectmen. 9) Engineering Concerns: In general throughout the project, the Applicant shall work with the Town Engineer to address any outstanding concerns in the memos to the Community Development Director dated 12/6/17 and 2/6/18. 10) Shared Parking: The Applicant is encouraged to engage in conversations with nearby property owners regarding shared parking, and to partner with Zip Car and other shared services if possible, and to provide electric vehicle charging stations. If and when progress on shared parking is made, the Applicant shall provide more information about these amenities, and indicate which area(s) of the garage are intended for them and how they will be managed. These amenities will likely require that parking spaces are decoupled from residential units, which is recommended regardless to optimize the-parking utilization. 11) Parking Garage Ventilation: No fresh air intake or exhaust ventilation for the garage shall be located along the east wall abutting residences. 12) Storage Areas: The Applicant is encouraged to consider adding supplemental storage areas for tenants to the building if possible, and to add bike storage to the garage if possible. 13) Community Place- making / Creative Economy: When approaching potential commercial tenants, the Applicant is encouraged to think about community place - making events, and/or dividing the space into smaller units that are affordable to creative economy tenants. Prior to Demolition: 1) Demolition Permit: The Applicant shall apply for a Demolition Permit from the Town. Prior to the Issuance of Building Permits and Prior to the Start of Construction: 'S� \5 1) The Applicant shall make the following plan changes, and shall submit two (2) full size (24x3,6) copies of the revised plans to the Community Development Director: a. A stop sign shall be added at the garage exit. b. Any details required by the Town Engineer shall be added to the plans. c. The awnings shall be depicted at least 8 feet above the public sidewalk. d. All lighting required for public safety purposes shall be added to the plans. 2) Other Permits: The Owner /Applicant is responsible for obtaining all other requirements and permits including but not limited to, utility connections, sewer, water, curb cut, street opening and Jackie's Law excavation permits from the Engineering Department (prior to excavation), and Board of Health approvals. 3) Pre - Construction Meeting: The Owner /Applicant and contractors shall coordinate with the Community Development Director to schedule a pre - construction meeting with Town staff prior to applying for demolition and/or building permits, in order to review these conditions and any and all final construction sequencing, details and plans for this project. 4) Construction Documents & Fire Safety: Full construction documents must be submitted and approved by the Fire Department at 80% design. A building permit shall not be issued until the Fire Department has approved the plans. 5) Materials & Plantings: The Applicant shall return to the Commission with samples of proposed materials and colors to be used on the building. During Construction: 1) Construction Hours: Construction shall be limited to the hours stated in Section 8.9.8 "Construction Hours" of the Reading General Bylaws and said hours shall be posted in a conspicuous place at the entrance prior to any work on the site. 2) Construction Activities: Construction activities shall be conducted in a workmanlike manner at all times. Blowing dust or debris shall be controlled by the Applicant through stabilization, wetting down, and proper storage and disposal methods, subject to the approval of the Health Agent or designee. The Applicant shall ensure that the abutting local streets are kept clear of dirt and debris, which may accumulate as a result of construction activities for the Project. Documentation shall be provided demonstrating ongoing pest management control, subject to the approval of and administration by the Health Agent. 3) Contractor Parking: The Applicant shall work with the Community Development Director and Public Safety Officer to identify appropriate places for contractors to park while the site is under construction. 4) Site Inspections: Town staff or their designee shall have reasonable access to inspect the site to determine compliance with this Decision. 5) Bond: The Applicant /Owner shall furnish a bond for the final As -Built plans prior to the issuance of the final certificate of occupancy. The bond amount shall be determined by the Town Engineer consistent with the reasonable costs associated with a third party performing the work. The bond shall be returned once the requirements of this condition are met. 6) Scaffolding: The scaffolding at the eastern property line shall be completely screened 100% of the time. At all times, ALL scaffolding abutting residences shall be fully enclosed with appropriate materials to maintain privacy and prevent materials /debris from falling /blowing or otherwise dropping onto the abutting properties. Prior to the Issuance of a Certificate of Occupancy: 1) Architecture: The building fagade on each elevation (north, south, east, and west) shall be substantially as indicated on the approved architectural plans and elevations. 2) Signage: Prior to installation of anysignage, the Applicant shall submit a Master Signage Plan for review and approval by the Commission. 3) Landscaping: The landscaping shall be installed as indicated on the plans. In the event that weather conditions prevent completion of the proposed landscaping prior to the desired date of occupancy, the Applicant shall submit a bond to cover the cost of installation of the remaining landscaping features. 4) O &M Plan: An Operations and Maintenance Plan for the stormwater system shall be provided to the Town Engineer. S) Property Management / Leasing Documents: A copy of the finalized Property Management / Leasing Documents shall be submitted to the Community Development Director for review and approval, and shall contain the following language: a. Fire Safety: Language ensuring fire safety by prohibiting gas /propane grills on the roof deck and on balconies, etc. If allowed by the Fire Department, the Applicant would like to provide hard piped gas grills on the roof deck. b. Roof Deck Hours of Use: Language limiting the hours of use of the roof deck. c. Delivery Vehicles & Times: Language prohibiting commercial deliveries along Main Street, and language limiting the hours of deliveries for commercial tenants to between 10:00 AM and 3:00 PM. d. Management of Move -ins & Move -outs: Language regarding management of move - ins and move -outs by the on -site property manager, specifically with regards to the size of moving vehicles allowed and the timing and use of the garage. Moving trucks shall be prohibited from parking along Green Street. e. Affordable Housing: Language ensuring that the affordable housing will be provided in accordance with this Decision. f. Drainage System Maintenance: Language that requires the property management company to adhere to the requirements of the O &M Plan. g. Conditions for Ongoing Maintenance after Occupancy: Language that the property management company shall adhere to the "Conditions for Ongoing Maintenance after Occupancy" as are stated herein below. h. Balconies: Language restricting the use of balconies by tenants so as to maintain a neat and orderly building appearance, especially on the Main Street and Green Street facades. 6) Rooftop Mechanicals: All rooftop mechanicals shall be set back from building facades and appropriately screened from view. 7) Pedestrian Improvements: Improvements along Green Street and Main Street, as deemed necessary or advantageous to the Town Engineer and Community Development Director, to adjacent crosswalks, curbing and sidewalks, shall be installed at the Applicant's expense in accordance with Town standards. 8) I/I Fee: The Applicant is subject to the required Inflow /Infiltration Fee as the proposed sewer flow usage will be greater than historical usage. The Fee is calculated as twice the flow times $4.00. 9) Easement for Widened Sidewalk: The Applicant shall provide an easement to the Town for the portion of private property that is to be used to allow a wider sidewalk along Main Street. The easement will be subject to review and approval by Town Counsel. Conditions for Ongoing Maintenance after Occupancy: 1) As -Built Plans: Two full size paper copies and electronic AutoCAD final As -Built plans showing the building footprint, drainage systems and utility connections shall be submitted to the Community Development Director and Town Engineer to ensure compliance with this decision and other applicable Town standards. The bond held for this requirement will be returned to the Applicant once this condition has been fulfilled. 2) Lighting: All exterior building and site lighting shall comply with the dark sky initiatives (light shall shine down only) with the light source being fully shielded (with cutoff shields) so that little to no light or glare spills onto abutting properties. Any exterior lighting that is required for security purposes may be illuminated by photocells and is not required to be extinguished at the close of business. All site and building lighting for commercial purposes, beyond what is needed for security purposes, shall be programmed to shut off at the close of business each day. 3) Landscaping: The landscaping as depicted on the approved plan shall be maintained in a healthy condition in perpetuity. In the event that landscaping is damaged, the property owner shall replace such landscaping during the next growing season. 4) Trash Removal: All trash collection and disposal is the responsibility of the owner / property manager. The Applicant shall ensure daily that exterior areas of the site remain clear of debris, trash and any equipment used in connection with any commercial activities on site. 5) Sight Lines: Adequate sight lines for vehicles turning out of the Green Street exit shall be maintained at all times. Plan Changes after Approval by the Commission: Contemplated future changes to the plan approved herein shall be presented to the Community Development Director and the Building Inspector, or other relevant Town staff, for review prior to implementation of proposed changes. 10.5.13.1 Minor Plan Changes: After Plan Approval, an Applicant may apply to make minor changes in a Development Project involving minor utility or building orientation adjustments, or minor adjustments to parking or other site details that do not affect the overall build out or building envelope of the site, or provision of open space, number of housing units, or housing need or affordability features. Such minor changes must be submitted to the Commission on redlined prints of the approved plan, reflecting the proposed change, and on application forms provided by the Commission. The Commission may - authorize such changes at any regularly scheduled meeting, without the need to hold a public hearing. The Commission shall set forth any decision to approve or deny such minor change by motion and written decision, and provide a copy to the Applicant for filing with the Town Clerk. 10.5.13.2 Major Plan Changes: Those changes deemed by the Commission to constitute a major change in a Development Project because of the nature of the change in relation to the prior approved plan, or because such change cannot be appropriately characterized as a minor change as described above, shall be processed by the Commission as a new application for Plan Approval pursuant to Section 10.5. Anneal: . Any person aggrieved by this Decision of the CPDC may appeal to the appropriate court in accordance with the provisions of M.G.L. Ch. 40A Section 17, pursuant to M.G.L. Ch. 40R Section 11, within twenty (20) days after the date of filing of this Decision with the Town Clerk. Notice of any appeal with a copy of the complaint must also be filed with the Town Clerk within such twenty (20) days as provided in M.G.L. Ch. 40A Section 17. This Decision and the relief, terms, restrictions and conditions contained herein shall run with the land and all subsequent owners shall benefit from and be bound by the relief, terms, restrictions and conditions contained herein. Signed as to the accuracy of the vote as reflected in the minutes: Julie D. tl rcier, Community Development Director Cc: Applicant, Town Clerk, DRT Staff, planning file Town of Reading 16 Lowell Street Reading, MA 01867 -2683 JULIE D. MERCIER Community Development Director Phone: (781) 942 -6648 Fax: (781) 942 -9071 j mercier@ci. reading.ma. us To: Board of Selectmen CC: Ray Boghos (Applicant) / Parking Traffic Transportation Task Force From: Julie Mercier, Community Development Director Date: February 1, 2018 Re: 467 Main Street 40R — Feedback re: driveway waiver, on- street parking spaces & outdoor seating On January 24, 2018, the Parking Traffic Transportation Task Force (PTTTF) TF) reviewed a request from Ray Boghos of Boghos Properties, LLC for a waiver from the Town's Driveway Design Requirements; for the creation of three on -street parking spaces along Main Street; and for outdoor seating pursuant to Board of Selectmen Policies Section 3.10 — Licenses for Utilizing Public Sidewalk for Outdoor Dining, related to a pending 40R Plan Approval for the former Sunoco site at 467 Main Street. Plans reviewed by PTTTF (attached): • Sheet A101: Ground Floor Plan, prepared by EMBARC Studio, dated 12/11/17, revised 1/8/18, and revised again 1/29/18 [latest revisions not pertinent to request herein]. • Sheet C -2: Layout & Grading Plan, prepared by Design Consultants Inc., dated 12/11/17, revised 1/8/18, and revised again 1/29/18 [latest revisions not pertinent to request herein]. Driveway Waiver: The Applicant is requesting the following waiver: • To locate the two -way entrance driveway to the project 46' from the corner of Green Street and Main Street where the requirement states the following: 1- Ibereverpossible, drives are to be set back 50 feet or more from a street corner, measured between the nearest edge of the driveway and the cross road edge of pavement. PTTTF Feedback: The Applicant initially proposed the driveway entrance /exit off of Main Street, but was asked to relocate it to Green Street so as to maintain continuity of the retail frontage along Main Street, and for safety and practical reasons. Acknowledging that the site frontage on Green Street is limited, the PTTTF feels that the 4' deviation from the 50' requirement is de minimis and will not negatively impact overall site function. On -Street Parking: The Applicant is proposing to adjust the sidewalk along Main Street to create three on -street parking spaces, which will be fully public and regulated as the Town sees fit. The site frontage currently contains two curb cuts, both of which will be fully closed off. The southern curb cut will be reset with brick pavers to match the existing sidewalk, and a portion of the northern curb cut will be utilized for the on -street parking spaces. The location of the parking spaces is advantageous to the proposed commercial storefronts, and considerate of existing street trees. The Applicant will work with RMLD to relocate any light poles as needed. The width of the sidewalk will remain adequate to meet Town standards. PTTTF Feedback: While on -street parking can create sight line difficulties for cars exiting Green Street, especially those turning left or going straight, the recent approval of a Right Turn Only sign from Green Street onto Main Street satisfactorily mitigates this concern. PTTTF is generally supportive of the addition of on -street parking spaces to the Town's parking inventory. Page 1 5 �0 Outdoor Seating *: The Applicant is proposing to provide tables and chairs on the sidewalk along Main Street in front of the commercial establishments to be used for outdoor seating / dining. This section of the sidewalk appears wide enough to accommodate outdoor seating while not compromising the ability of pedestrians to pass. PTTTF Feedback: The PTTTF is generally supportive of the provision of outdoor seating / dining as long as safety for patrons is ensured and accessibility of the sidewalk is maintained. *If approved, future tenants will need to fill out an application for an Outdoor Dining License from the Town pursuant to Board of Selectmen Policies Section 3.10 — Licenses for Utilizing Public Sidewalk for Outdoor Dining, in conjunction with an application for a Common Victuallers License pursuant to Section 3.6. More detailed information will be required at that time. PTTTF Members: Bob LeLacheur (Town Manager), Jean Dehos (Assistant Town Manager), Julie Mercier (Community Development Director), Jeff Zager (DPW Director), Jane Kinsella (Assistant DPW Director), Ryan Percival (Town Engineer), Chris Cole (Civil Engineer), David Clark (Deputy Police Chief), Michael Scouten (Safety Officer) Page 2 5S a\ �t ' P W 0 vt V M J Q LL Z m N LU xt I o I� V I I I (zli' M 1 M OD II LC�73 N o ---------- Za °o o 5. N p N ° n -- n I Lo O � a D� M M LU CL Ln ;Q Q z 0 Q O c~ Q N f� n- — N M `y 3� O w 0 w O C7 S U OTC o ao _ oo� 00 � �o 0 CD� 00 � o00 I1 � =11r I F L L C F c w m d Y u I I I I I s� I I I z n I o N i O i I I I I I 0fez I F L L C F c w m d Y u II II f1I 1 N F- >- LL U U m m W ro 0 U o W o o m coo U N N X m� NI ZQ .. m� r W N N ZZ N IL N x I >y aU _U ra U XW co Ja ' m I ww I-u rr N aw w K 0� ow Z� N Q N W w Z r m> Z Q ¢ o m oo 0 ¢ m 5 tanU I �� O Y a o y I w ov Z m o S,' UU F 0w J M LL j¢ aOw I M I cr Q p I �'�' U a z ¢a O N O, ¢ m J o Q� w W.. U YUo a�a�I a' — a' W'o� I Wes¢ W ow 0 Sa O Z w�N X w W 00 moi Nr o K O 'dA1 Z U N I V tp X K I 7 Z N m W V I I � IInII �qI ^NIA I U V � U I N I N w Z .0 ol01) J 0 w �y NU NU rLL XO �U Wa �Z.' Z. WQ U�. 0w w tN-w - ? W.m >U Z. Nr a O N ' � 133?Jl S N33cVD a 0 J OU U U O u¢ o w N¢p > Z K U N U W NW Q> t0 W K �N r w J O z Ft <Z V/ oo The Commonwealth of Massachusetts Alcoholic Beverages Control Commission FE 239 Causeway Street Boston, MA 02114 ivww. mass. gotr/abee AMENDMENT APPLICATION FOR: Change of Corporate Name, Change of DBA, Change of Legal Structure, Change of Class, Change of Category Below you will find a step -by -step explanation of the amendment application process. Please read this entire page before you Apply for an amendment to your license as it provides critical information on the approval process The ABCC urges you to reach out to the Local Licensing Authority ( "LLA ") in the city or town in which you are applying for a amendment to your license before applying. While state law requires you to submit certain documents, your LLA may have other documents and/or fees required of you before it will consider your application, and failure to contact them before you apply for a change of manager amendment to your license may delay the consideration of your application. The. granting of a retail license amendment involves a three -step process under M.G.L. c. 138, §§ 15A & 1613: 1. Step-One is the granting of an amendment application by the LLA; 2. Step Two is approval by the ABCC; 3. Step Three is the issuance of the amended retail license.by the LLA. Each step has certain legal requirements: Step One. In Step One, when you submit your application with the LLA, the LLA is required by law to note the date and hour your application is filed with it. The LLA must act on an application within 30 days of it'being filed. If the LLA grants the license, the application shall be forwarded to the ABCC no later than 3 days following such approval. Step Two. In Step Two, when the ABCC receives an amendment application that has been approved by the LLA, an investigator will be assigned. The investigator will investigate the proposed beneficial interest(s), examining any criminal background and fitness of character. Parties to an amendment application must respond promptly to investigators' inquiries. Failure to do so will result in a delay of the approval and may result in a denial of the amendment application. S-t_ep Three. Once the LLA receives the ABCC's approval of an amendment application, it must issue the amended license within 7 days. 5g� The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 www.mass.govfabcc AMENDMENT APPLICATION FOR: Change of Corporate Name, Change of DBA, Change of Legal Structure, Change of Class, Change of Category The following documentation is required as a part of your retail license amendment application. ABCC investigators reserve the right to request additional documents as apart of their investigation. ALL AMENDMENTS REQUIRE: ® Monetary Transmittal Form with $200 fee You can PAY ONLINE or include a $200 check made out to the ABCC ® Amendment Application (this packet) ® Vote of the Corporate Board A corporate vote authorizing all amendments being applied for, signed by an authorized signatory for the licensed entity ® Additional Documents Required by the Local Licensing Authority ADDITIONAL REQUIRED DOCUMENTS: CHANGE OF CORPORATE NAME Business Structure Documents If Proposed Licensee is applying as: - A Corporation or LLC - Articles of Organization from the Secretary of the Commonwealth - A Partnership - Partnership Agreement - Sole Proprietor - Business Certificate CHANGE OF DBA ® Business Certificate CHANGE OF CORPORATE STRUCTURE Business Structure Documents If Proposed Licensee is applying as: - A Corporation or LLC - Articles of Organization from the Secretary of the Commonwealth - A Partnership - Partnership Agreement - Sole Proprietor - Business Certificate CHANGE OF CLASS, CATEGORY, TYPE. No additional requirements 5�a The Commonwealth of Massachusetts L Alcoholic Beverages. Control Commission 239 Causeway Street Boston, MA 02114 wwre. mass. Wv/abcc RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION MONETARY TRANSMITTAL FORM APPLICATION SHOULD BE COMPLETED ON -LINE, PRINTED, SIGNED, AND SUBMITTED TO THE LOCAL LICENSING AUTHORITY. ECRT CODE: RETA CHECK.PAYABLE TO ABCC OR COMMONWEALTH OF MA: $200.00 (CHECK MUST DENOTE THE NAME OF THE LICENSEE CORPORATION, LLC, PARTNERSHIP, OR INDIVIDUAL) CHECK NUMBER IF USED EPAY, CONFIRMATION NUMBER 051003 A.B.C.C. LICENSE NUMBER (IF AN EXISTING LICENSEE, CAN BE OBTAINED FROM THE CITY) 00030 -RS -1016 LICENSEE NAME BOSTON FOODS, INC. DBA RISTORANTE PAVAROTTI ADDRESS 601 MAIN ST CITY /TOWN READING STATE MA ZIP CODE 01867 TRANSACTION TYPE (Please check all relevant transactions): ® Alteration of Licensed Premises Cordials /Liqueurs Permit ® New Officer /Director Transfer of License Change Corporate Name Issuance of Stock New Stockholder Transfer of Stock Change of License Type F] Management /Operating Agreement F] Pledge of Stock Wine & Malt to All Alcohol 17 Change of Location Q More than (3) §15 ® Pledge of License ® 6 -Day to 7 -Day License ® Change of Manager F] New License ® Seasonal to Annual �( Other THE LOCAL LICENSING AUTHORITY MUST MAIL THIS TRANSMITTAL FORM ALONG WITH THE CHECK, COMPLETED APPLICATION, AND SUPPORTING DOCUMENTS TO: ALCOHOLIC BEVERAGES CONTROL COMMISSION 239 CAUSEWAY STREET BOSTON, MA 02241 -3396 93 Y/LU1201 S Commonwealth ABCC - Retail Your Payment Has Been Approved License Number 00030- RS1016 License Type Retail license Fling fee Method of Payment Checking Bank Account Number * ** *1748 Y'ok..w Cortjfi wat�lon Number Is 051003. Exit Make^Another Pay:.rnent Print; htfnc• /AmLvw nnj?hili nnm /m�eeloA..n /...t..ai The Commonwealth of Massachusetts Alcoholic Beverages Control Commission k 239 Causeway Street Boston, MA 02114 www mass. kovfabcc AMENDMENT APPLICATION FOR: Change of Corporate Name, Change of DBA, Change of. Legal Structure, Change of Class, Change of Category Please complete this entire application. If field does not apply to your situation, please write N /A. 1. NAME OF LICENSEE (Business Contact) I�OSTON FOODS, INC. DBA RISTORANTE PAVAROTTI ABCC License Number T City /Town of Licensee 0030 -RS -1016 �EADIN G APPLICATION CONTACT The application contact is required and is the person who will be contacted with any questions regarding this application. First Name: NNAN Middle: _ Last Name: ESAVALU Title: caner Primary Phone: 178885644 Email: OSTONFOODSINC@GMAIL.COM 3. BUSINESS CONTACT Please complete this section ONLY if there are changes to the Licensee phone number, business address (corporate headquarters), or mailing address. Entity Name: Primary Phone: Fax Number: Alternative Phone: Email: Business Address (Corporate Headquarters) Street.Number: L01 Street Name: L�AIN STREET City/Town: EADING State: A Zip Code: 1867 Country: VSA Mailing Address Check here if your Mailing Address is the some as your Business Address Street Number: Street Name: City/Town: State:. Zip Code: Country: AMENDMENT APPLICATION FOR: Change of Corporate Name, Change of DBA, Change of Legal Structure, Change of Class, Change of Category Please;check the amendment that you are applying for and complete the corresponding section. Please refer to the requirements page for required documents. F1 Change of Corporate Name This is the License Entity Name or the Business Contact N Change of DBA Change of Corporate Structure LLC, Corporation, Sole Proprietor, etc R Change of License Category All Alcohol, Wine and Malt, Wine Malt and Cordials E] Change of License Class Seasonal or Annual Last - Approved Corporate Name: Requested New Corporate Name: Last - Approved DBA: RISTORANTE PAVAROTTI Requested New DBA:. FZU7CCA ITALIAN RESTAURANT & BAR Last - Approved. Corporate Structure Requested New Corporate Structure Last - Approved License Category Requested New License Category Last - Approved License Class Requested New License Class ® Change of License Type* Last- Approved License Type i.e. Restaurant to Club Package Store to Supermarket Requested New License Type *CAN NOT change from an on- premise to an off - premises license type.* C 52 �0 VOTE OF THE CORPORATE BOARD At a Special meeting of the shareholders of Boston Foods, Inc (the" Corporation "), under the laws of the Commonwealth of Massachusetts, held at 601 Main street, Reading, MA 01867, with all shareholders present and voting,and in accordance with the bylaws and the laws; Upon motion duly made and seconded, it was unanimously VOTED: The approval of dba change from "Ristorante Pavarotti" to " Zucca Italian restaurant & bar ". I DO FURTHER CERTIFY THAT the above vote has not been altered,a mended, rescinded or repealed. DO FURTHER CERTIFY THATthe corporation is a duly organized Corporation; that the foregoing vote is in accordance with the by -laws of the Corporation. Dated at Reading this 20 th day of February, 2018. Attested: - - �--�---- - - - --- Kannan Kesavalu, President 1 5g$ oege� N � r aam co Town of Reading BUSINESS CERTIFICATE Certificate #:18 -026 Original Issue: February 13, 2018 Type: New Renew: Expiration: February 13, 2024 In conformity with the provisions of Massachusetts General Laws, Ch 110 Sec 5, as amended, the undersigned hereby declares that a business is conducted under the title of: Zucea Italian Restaurant and Bar 601 Main Street Reading, MA 01867 Said business is conducted by the following named person(s), If a corporation, include the title of each corporate officer signing the certificate. Name Shanker Krishnamoorthy Kannan Kesavalu saran a Ashokrja rV 4 r Shanker Krish#oorthy Address 3 Pleasant Street Medford, MA 02155 P5 Snow Circle Nashua, NH 03062 18 Skytop Garden Parlinn/,NJ 08859 Kannan Kesavalu Saranya Ashokrja Type of Business: Restaurant Appeared before me the above named person(s) and acknowledged the foregoing to be a true and accurate account, given under the pains and penalties of perjury this 21st day -of . February 2018. - Laura A. Gemme, Town Clerk In accordance with the provisions of Massachusetts Laws the business certificate shall be in effect for a period of 4 years -from the date of issue and shall be renewable by the applicant every four years thereafter. In the event of discontinuance, withdrawal of paftner, retirement, or amendment of the certificate in any manner it shall be necessary to file with the Town Clerk such change, under'oath. Such change shall be recorded with and become part of the original filing. Copies of the Business Certificate shall be available at the address of the business and shall be furnished to any person(s), making purchases of goods or services upon request. This is not a license to do business. Necessary licenses and permits must be obtained at the Town Manager's Office or Board of Health. 5e FR Town .of Reading y 16 Lowell Street �o Reading. MA 01867 - ,639'�xcoaQ °�`r� Town Clerk fax: 781 -942 -9070. 781- 942 - 905.0 website: www.readingma.gov Please be aware that this application is a request for a Business- Certificate.and not a license or permit to do business. You must obtain all licenses or permits required by the Commonwealth of Massachusetts and the Town of Reading. Business Certificate Request — .Notary Form In conformity with the provisions of MGL Chapter 110, Section 5, as amended, the undersigned hereby declares that a business under the title .of D;;BA - .doing business as: Business Name Business Typen_.Q Corporation Name: 5n is conducted at A� Sfte-p_� Reading, Massachusetts by the following named persons: Full Name: Residence: pp , U Signed Sig ure Signature - Signature Signature A :certificate Issued in accordance with this section shall be.in force and'effect for four years from the date of Issue and shall be renewed each four years thereafter so long as such business shall be conducted and ,shall lapse and be void unless so renewed. The Commonwealth of Massachusetts ss C3d 0 b c»ckrq , 20"11 Personally appeared before me the above -named -C, n_� Askn k; and made oath that the foregoing statement is true. Expiration Date: Notary ,b Sg iie of Ne,•; i,.,,., p �Nota[yA�I�H�S_SY�O, ,Notary' Public •State of New Jersey r+4y CoMmission,Expires Sep 23, 2.021 2Vit(z sincere appreciation for your service to our community The Town of Reading E(der /.7fuman Services Division cordiaCCy invites you our Annual'VoCunteerAppreciation Dinner Thursday, . 4prif 19, 2018 S: 00 pm (moors open at 4:30 pm) Pleasant Street Center 49 Pleasant Street, Reading, MA 9 Seating is limited;• please R5VP to ,bane Ourns byApri(10. (781 ) 942 -6658 or iburns @ci. reading ma. us 0 LeLacheur, Bob From: Ray Miyares <ray @miyares- harrington.com> Sent: Wednesday, March 07, 2018 1:26 AM To: Andrew Friedmann at Home Cc: LeLacheur, Bob Subject: Re: Legality of the Ballot Question Attachments: 2017 -Oct prop2 -5.pdf Andy: I am in New York tending to a family matter. However, I will try to sort this question out for you. I think that Bill Brown is conflating two different ideas. I don't think that there is any question that the purposes listed in the ballot question are properly regarded as "purpose[s] for which a community's appropriating body could vote to appropriate money or authorize debt," within the meeting of the DOR Guidance. As the Guidance tries to make clear, if a purpose is one for which communities may appropriate money, then it is a proper purpose for an override question. Bill points to M.G.L. c.71, §34, which states, in pertinent part that "[t]he vote of the legislative body of a city or town shall establish the total appropriation for the support of the public schools, but may not limit the authority of the school committee to determine expenditures within the total appropriation." Nothing in this section suggests that the individual line items in the School Committee's budget are not being appropriated for a public purpose, merely because Town Meeting votes the total amount, rather than individual items. For example, as you correctly note, the fact that a School Committee budget may contemplate expenditures funding school athletic programs does not make such expenditures outside the parameters of a public purpose. The definition of "local appropriating authority" in M.G.L. c.51, §21 C, by its terms, is applicable only "[w]henever used in the text of this section." For the most part, this section specifies who may place questions on the Town ballot and, in the case of Towns, this is clearly the Board of Selectmen. The section cannot be read to contradict other provisions of the General Laws that establish the Town Meeting as the Town's appropriating authority. So the answer to your first question is that both Document (C) and Document (D) are correct, but they each apply in separate contexts. The answer to your second question is that the texts highlighted in yellow, red and turquoise are all correct and do not contradict each other. I hope that helps. Ray P.S. You appear not to have the most current version of the relevant DOR Guidance document. I have attached the current version for your future reference. With respect to the question you have raised, I don't think there is any material difference between the current document and prior editions, but I do think that it can sometimes be important to use the most current guidance. So, as you think about the issues associated with the ballot question, you should use the 2017 edition. J. Raymond. Miyares MIYARFIS AND IJARRINGTON LLP 40 t Yro e Street. - taitc 190 o Wel lE sic y. MA 02482 Tel 617-489-1600 - I n.x 617-489-1630 www.miya.res- harrin� ton. corn. This e -mail and any attachments contain attorney- client privileged material and are not subject to disclosure pursuant to the Public Records Law, M.G.L. c.4, §7, cl. 26th and c.66, §10. If you are not the intended recipient, please note that any review, disclosure, distribution, use or duplication of this message and its attachments is prohibited. Please notify the sender immediately if you have received this e -mail in error. Thank you for your cooperation. On Mar 6, 2018, at 11:18 PM, Andrew Friedmann <selectman.friedmannnyahoo.com> wrote: Hi Ray, Could you help me answer a couple of questions about State law and override questions? Below is the background, followed by my questions. A. Bill Brown wrote an article today stating that the language of the ballot question is not legal. For the language of the ballot question see httpsl/www readingma cov /assessment /overrideinformation -2018. For Bill's objections, see http: / /thereadingpost com12018 /03/06 /letter- brown - questions- earmarked - ballot- question /. B. I was able to find the following information on the State's website and can't quite get a clear answer to Bill's question. See below: Proposition 2'h Ballot Questions, Requirements and Procedures (MassDOR, 2008) http: / /cltq.orq /�rop2 re uiq rements- procedures.pdf b. Definition of Purpose The purpose used in an override or exclusion question must be a spending or borrowing purpose. This means a purpose for which a community's appropriating body could vote to appropriate money or authorize debt. This seems to support Bill's concern because, as he said, Town Meeting cannot break down the School Committee budget. However, the the last sentence of the following paragraph (obtained from the same MassDOR 2008 document). In addition, language that explains the impact of voter action on the question and is intended to promote the override or exclusion does not meet the definition of spending purpose. For example, "preventing substantial reductions in town services, programs and personnel and further deferral of vital capital projects, " "preventing a reduction in the police department budget, " 'preventing the layoff of 4 police officers, " "maintaining current municipal and educational services or restoring school athletic programs" would be inappropriate. The questic must simply specify the personnel, services or programs for which the additional funds will be used. Thus, This seems to contradict the first highlighted statement and indicate that it's ok to earmark money for a specific school program (in the example, school athletics). C. At htt : / /www. mass. ov /dor /does /dls /publ /misc /town.pdf. DOR states that: M As the appropriating authority; town meeting also approves the annual budget and — by approval of appropriations — authorizes specific expenditures. With the exception of the school operating budget, town meeting may vote a budget on a line -item basis, in which case each separate line item constitutes a separate appropriation This statement indicates that the town meeting is the appropriating authority and that town meeting cannot vote a budget on a line -item basis for the school operating budget. This statement appears to confirm Bill Brown's argument (i.e., that the town meeting is the appropriating authority and that town meeting cannot earmark SC funds. D. To add to the confusion MGL Chaper 51, Section 21C (https://malegislature.gov/ Laws /GeneralLaws/ Party /TitlelX /Chapter59 /Section2l C) states the the local appropriating authority in a town is the board of selectmen. 'Local appropriating authority'; in a town, the board of selectmen; in a city, the council, with the mayors approval when required by law; in a municipality having a town council form of government, the town council. So the question about the legality of the override question seems to come down to which document is correct about the appropriating authority (C or D) and which document is correct regarding earmarked funding: B's first highlighted statement (in yellow) and C's highlighted statement in red or B's second highlighted statement in turquoise? really appreciate your help with this. Please let me know if you have any questions. Andy M-1 Saunders, Caitlin From: LeLacheur, Bob Sent: Tuesday, March 13, 2018 7:33 PM To: Saunders, Caitlin Subject: Fwd: Request for BoS minutes - October 11, 2017 meeting BOS packet Sent from my Whone Begin forwarded message: From: Angela Binda <tunacatncomcast.net> Date: March 13, 2018 at 7:29:12 PM EDT To: Reading - Selectmen <Selectmennci.reading ma.us> Subject: Fwd: Request for BoS minutes - October 11, 2017 meeting - Forwarded Message -- - - - - -- Subject:Request for BoS minutes - October 11, 2017 meeting Date:Tue, 13 Mar 2018 17:47:37 -0400 From:Angela Binda <tunacatkcomcast.net> To:LeLacheur, Bob <blelacheurAci.reading.ma.us >, Gemme, Laura <l eg mmegci.reading.ma.us> I am respectfully requesting minutes for the October 11, 2017 BoS meeting. They are not on the town website. This meeting was a Finance Committee meeting which was attended by a majority of the Board. Page 2 of the 11/14/17 BoS minutes states "In order to provide additional transparency, the Board will create minutes for the October 11 meeting." Are those minutes, to that October meeting, now available? Could I be emailed a copy of those minutes? Thank you, Angela Binda � L Saunders, Caitlin From: LeLacheur, Bob Sent: Tuesday, March 13, 2018 9:55 AM To: Saunders, Caitlin Cc: Delios, Jean; Kraunelis, Matthew Subject: FW: [Reading MA] Recreation Committee 3/5/18 - Ballfield Proposal (Sent by Donna Beaulieu, donnambeaulieu @gmail.com) BOS packet From: vtsdmailer @vt -s.net [vtsdmailer @vt- s.net] Sent: Tuesday, March 13, 2018 9:47 AM To: Reading - Selectmen Subject: [Reading MA] Recreation Committee 3/5/18 - Ballfield Proposal (Sent by Donna Beaulieu, donnambeaulieu @gmail.com) Hello Board of Selectmen, Donna Beaulieu (donnambeaulieu @gmail.com) has sent you a message via your contact form (https: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at https : / /www.readingma.gov /user /475 /edit. Message: I attended the March 5th Recreation Committee public meeting regarding opening ballfields to play, prior to the current and longstanding noon start time. I URGE you to maintain the status quo on this issue. I feel the benefits of "passive ", non organized recreation (residents walking, playing, enjoying the outdoors) in the affected area is crucial. Also, providing 4 hours of quiet time for the neighbors /tax payers should be paramount. As we all know, the Birch Meadow is a highly used, heavily trafficked section of town. Also, in this climate of transparency, I feel strongly that ANY member of a board or committee who has a vested interest in a proposed issue should be required to recuse themselves from the vote. It greatly diminishes the integrity of the board or committee by not doing so. Additionally, I feel it would be beneficial at all public meetings to have the ruling board maintain an atmosphere of respect and control by stating the "rules of engagement" at the meeting outset. This did not occur at the March 5th meeting and it was quite contentious and disrespectful to both the committee and attendees. Sincerely, Donna Beaulieu Saunders, Caitlin From: LeLacheur, Bob Sent: Wednesday, March 21, 2018 1:52 AM To: Saunders, Caitlin; Delios, Jean; Kraunelis, Matthew; Fiorente, Genevieve Subject: Fwd: [Reading MA] Recreation Sunday morning no play (Sent by Kate Kaminer, Kate.kaminer @gmail.com) BOS packet Sent from my iPhone Begin forwarded message: From: Contact form at Reading MA <vtsdmailergvt- s.net> Date: March 21, 2018 at 3:28:44 AM GMT +1 To: <selectmengci.reading ma.us> Subject: [Reading MA] Recreation Sunday morning no play (Sent by Kate Kaminer, Kate.kaminerkgmail.com) Reply -To: <Kate.kaminerggmail.com> Hello Board of Selectmen, Kate Kaminer (Kate.kaminerAgmail.com) has sent you a message via your contact form (https: / /www.readingma.gov /user /475 /contact) at Reading MA. If you don't want to receive such e- mails, you can change your settings at hqps://www.readingma.gov/user/475/edit. Message: To All Selectmen At your meeting of March 27, 2018, you will discuss the agenda item discussing the revocation of the "no play Sunday morning" bylaw that has been in effect in Reading for nearly 50 years, if not longer (John Pacino, God rest his soul, would have known the exact date). I am a long standing member of the town Recreation Committee and recently participated in an open hearing for this issue in which many town folks were interested enough to attend. Many were supporters of the newly formed Reading Softball Little League (RSLL) who were seeking revocation of the Sunday law, and many were residents with no agenda except wanting the bylaw kept in effect. As you all know by now, the open hearing was run poorly according to Reading government standards of transparency. Selectmen Halsey declared himself as a board member of the RSLL only after being asked to state as such. Recreation committee member, Lori Russo, serves on the board of RSLL with Mr. Halsey and voted on the request even when asked to recuse her vote. Selectmen Halsey did state that he would recuse himself from any future votes on this issue as the conflict of interest is readily apparent. Recreation committee member, Frank Driscoll, recused himself from voting after being bullied by members of t, the RSLL. Mr. Driscoll is the former founder /president of the now defunct Reading Youth Softball League. There was no need for him to recuse himself from voting. So, we didn't wrap ourselves in glory that night. On Monday 3- 18 -18, with your recommendation, the committee reconvened to rescind that vote and discuss the issue with intentions of presenting the BOS with a recommendation on the Sunday bylaw. After healthy open discussion, the result is a recommendation to grant RSLL three Sundays of morning play at Birch Meadow. This is to accommodate their supposed high enrollment. I support the recommendation with caveats: 1) The RSLL has not yet provided hard numbers to the Recreation Supervisor supporting the high numbers and need for additional field space. 2) When Recreation Supervisor was presented with the need for additional space in late February (a small window to adjust field assignments), she called a meeting with reps from RSLL and Men's Softball (both use the same field space) and sought compromise. Men's Softball agreed to start their league a week later and Sunday games start an hour later to accommodate RSLL needs. Problem solved. So the Rec Supervisor thought at the conclusion of the meeting. 3) Killam Field is available for RSLL use but it is not acceptable to their standards. It is a field in need of a lot of work but certainly could be used for the 6 -7 year olds in some informal capacity. It is space. 4) Saturday evenings are available for use by RSLL. Could have "games of the week" under the lights. Make it an "event" like the Saturday Night Lights flag football league. Used by the 11 -14 age group. I support the three Sunday waiver as a TEMPORARY fix for this year only. The Recreation Supervisor, and those that preceded her, works hard with all leagues to solve these issues in a cordial professional manner. That has not been the case with the representatives of this league. In fact, it has been reported that the RSLL representatives have bullied the town staff with rude boorish behavior. Unacceptable. Let the Recreation Supervisor and the Recreation Committee do their jobs in managing solutions for these issues. It has been suggested that the Rec Committee form a subcommittee to visit the Sunday bylaw in conjunction with the Master Park Plan Subcommittee. Although the waiver should be granted I do not believe that the bylaw should be removed permanently for all usage in all parks. You all know the argument for this. People need some peace and quiet for just a few hours a week both from traffic, parking, and steady organized park usage. The town needs to continue to be a good neighbor as it has for 50+ years. Compromise, moderation, and reasonableness between all leagues and Recreation has been the key to success in all these years. This is not a new issue. The law has survived annual attempts to repeal it yet it remains. Because people like it. Thank you for your indulgence. I am happy to discuss the issue further if needed. Sincerely, Kate Kaminer 781- 249 -7812 xfmity March 9, 2018 Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 Re: Annual Notice Dear Chairman and Members of the Board: In accordance with Massachusetts cable regulations (207 CMR 10.01(2) and 10.02(6)), enclosed is a copy of Comcast's policies and procedures, sample subscriber bill, work order and rate & channel line -up information for your community. Should you have any questions, please do not hesitate to contact me at 508.647.1418. Sincerely, Greg Franks, Sr. Manager Government & Regulatory Affairs Enclosures ,,is 41iA X65688 COMCAST Comcast Customer Privacy Notice For Cable Video, High -Speed Internet, Phone, and Home Security Services Why is Comcast providing this notice to me? As a subscriber to cable service or other services provided by Comcast, you are entitled under Section 631 of the federal Cable Communications Policy Act of 1984, as amended, (the "Cable Act ") to know the following: • the limitations imposed by the Cable Act upon cable operators in the collection and disclosure of personally identifiable information about subscribers; • the nature of personally identifiable information we collect; • the nature of the use of personally identifiable information; • under what conditions and circumstances we may disclose personally identifiable information and to whom; • the period during which we maintain personally identifiable information; • the times and places at which you may have access to your personally identifiable information; and • your rights under the Cable Act concerning personally identifiable information and its collection and disclosure. Personally identifiable information is information that identifies a particular person; it does not include de- identified, anonymous, or aggregate data that does not identify a particular person or persons. This notice is also provided to you in accordance with applicable California law, which only applies to our customers located in California who are served by a cable television corporation. In addition, Section 222 of the Communications Act of 1934, as amended, (the "Communications Act ") provides additional privacy protections for certain information related to our phone and Internet services: • information about the quantity, technical configuration, type, destination, location, and amount of your use of the phone and Internet services; and • information contained on your bill concerning the type of phone and Internet services and features you receive. That information is known as customer proprietary network information or CPNI for short. This notice, which includes our CPNI Policy, describes what CPNI information we obtain, how we protect it, and how it may be used. If you are a customer of our phone and Internet services, you have the right, and Comcast has a duty, under the Communications Act and applicable state law, to protect the confidentiality of CPNI. In addition, the FCC's rules provide additional privacy protections specific to our phone services that we describe in this notice. We explain below under "HOW DO I GIVE OR WITHHOLD MY APPROVAL FOR COMCAST TO USE CPNI TO MARKET ADDITIONAL PRODUCTS AND SERVICES TO ME ?" how you can approve our use of CPNI or withdraw your approval in the event Comcast decides to use CPNI for marketing purposes. Special Note: Our CPNI Policy applies to the voice and Internet communications - related services provided by the applicable Comcast operating company that delivers those services to our customers. In this notice, the terms "Comcast," "we," "us," or "our" refer to the operating company, subsidiaries or affiliates of Comcast Cable Communications, LLC that (i) owns and /or operates the cable television system in your area pursuant to a cable television franchise with the local franchising authority, or (ii) is the operating company that delivers voice services in your area. The term "you" refers to you as a subscriber to one or more of our cable service and other services. I. Collection What kind of information does this notice apply to? The Cable Act applies to personally identifiable information that you have furnished to Comcast, or that Comcast has collected using the cable system, in connection with the provision of cable service or other services. The Communications Act applies to CPNI related to our regulated phone and Internet services, and certain orders of the Federal Communications Commission apply the CPNI rules to our interconnected voice over Internet protocol communications services. Special Note: This notice only applies to our cable video service, our high -speed Internet service, our phone and communications services, and our home security service. It applies to you as a subscriber to one or more of these services as provided for by applicable law and except as otherwise noted. It does not cover information that may be collected through any other products, services, or websites, even if you access them through our cable services and even if they are co- branded with Comcast brands or the brands or logos of our affiliated companies. You should read the privacy policies for these other products, services, and ��a u v 41iA X65688 COMCAST Comcast Customer Privacy Notice For Cable Video, High -Speed Internet, Phone, and Home Security Services Why is Comcast providing this notice to me? As a subscriber to cable service or other services provided by Comcast, you are entitled under Section 631 of the federal Cable Communications Policy Act of 1984, as amended, (the "Cable Act ") to know the following: • the limitations imposed by the Cable Act upon cable operators in the collection and disclosure of personally identifiable information about subscribers; • the nature of personally identifiable information we collect; • the nature of the use of personally identifiable information; • under what conditions and circumstances we may disclose personally identifiable information and to whom; • the period during which we maintain personally identifiable information; • the times and places at which you may have access to your personally identifiable information; and • your rights under the Cable Act concerning personally identifiable information and its collection and disclosure. Personally identifiable information is information that identifies a particular person; it does not include de- identified, anonymous, or aggregate data that does not identify a particular person or persons. This notice is also provided to you in accordance with applicable California law, which only applies to our customers located in California who are served by a cable television corporation. In addition, Section 222 of the Communications Act of 1934, as amended, (the "Communications Act ") provides additional privacy protections for certain information related to our phone and Internet services: • information about the quantity, technical configuration, type, destination, location, and amount of your use of the phone and Internet services; and • information contained on your bill concerning the type of phone and Internet services and features you receive. That information is known as customer proprietary network information or CPNI for short. This notice, which includes our CPNI Policy, describes what CPNI information we obtain, how we protect it, and how it may be used. If you are a customer of our phone and Internet services, you have the right, and Comcast has a duty, under the Communications Act and applicable state law, to protect the confidentiality of CPNI. In addition, the FCC's rules provide additional privacy protections specific to our phone services that we describe in this notice. We explain below under "HOW DO I GIVE OR WITHHOLD MY APPROVAL FOR COMCAST TO USE CPNI TO MARKET ADDITIONAL PRODUCTS AND SERVICES TO ME ?" how you can approve our use of CPNI or withdraw your approval in the event Comcast decides to use CPNI for marketing purposes. Special Note: Our CPNI Policy applies to the voice and Internet communications - related services provided by the applicable Comcast operating company that delivers those services to our customers. In this notice, the terms "Comcast," "we," "us," or "our" refer to the operating company, subsidiaries or affiliates of Comcast Cable Communications, LLC that (i) owns and /or operates the cable television system in your area pursuant to a cable television franchise with the local franchising authority, or (ii) is the operating company that delivers voice services in your area. The term "you" refers to you as a subscriber to one or more of our cable service and other services. I. Collection What kind of information does this notice apply to? The Cable Act applies to personally identifiable information that you have furnished to Comcast, or that Comcast has collected using the cable system, in connection with the provision of cable service or other services. The Communications Act applies to CPNI related to our regulated phone and Internet services, and certain orders of the Federal Communications Commission apply the CPNI rules to our interconnected voice over Internet protocol communications services. Special Note: This notice only applies to our cable video service, our high -speed Internet service, our phone and communications services, and our home security service. It applies to you as a subscriber to one or more of these services as provided for by applicable law and except as otherwise noted. It does not cover information that may be collected through any other products, services, or websites, even if you access them through our cable services and even if they are co- branded with Comcast brands or the brands or logos of our affiliated companies. You should read the privacy policies for these other products, services, and ��a xiao generates information about your use of the services and their features, and we collect much of this information as part of providing services to you. For example, we receive information about the use of set -top boxes, remote controls, electronic program guides, video players, applications, and other devices and software connected to our cable system. This information includes which channels, programs, and advertisements are viewed and for how long, for example. It may also include information about navigation through program guides and applications, and use of devices like remote controls and tablets. Except as described below, we collect this activity data without names and addresses or other personally identifiable information and we consider it de- identified data. Our system may collect activity data with personally identifiable information for particular requests or transactions like when you order a pay - per -view program or purchase a product. This information typically consists of account and billing - related information such as the programs or other products, services, or features ordered so that you may be properly billed for them. Follow your program guide commands or any special instructions on your screen when you make these transactional requests. These commands and instructions will explain your choices so that you can complete or cancel your requests as you wish. What kind of information do you collect and use to improve your cable services and deliver relevant advertising? Comcast's cable system, set -top boxes, and other equipment generate activity data that we collect and store. We use this information for a number of purposes including to determine which programs are most popular, how many people watch a program to its conclusion, and whether people are watching commercials. As described below under "How does Comcast use personally identifiable information and CPNI ?," we may also provide information like subscriber lists or certain de- identified, anonymous, and /or aggregate information (such as activity data) to third parties working on our behalf -- such as audience measurement or market research firms. We, or these firms, working as our service providers, may combine this information with aggregated or non - aggregated demographic information (such as census records) and other audience attributes, such as purchasing data, demonstrated interests (for example, in sports programs or movies), loyalty programs, organizational affiliations, advertiser customer lists, and the like to provide us with audience analysis data. We require third parties working on our behalf to treat all information we provide as confidential and to use it only for Comcast's business purposes. We may also work with academic or research interest groups to analyze de- identified, anonymous, and /or aggregate information we provide to them for specific purposes or projects. We use this information and analysis to improve our cable video service and other services and make programming and advertising more relevant to our subscribers. We may also use this information to distribute and deliver relevant programming and advertising to you without disclosing personally identifiable information about you to programmers or advertisers, In addition to this privacy notice, we may provide additional notices to you regarding specific advertising or other initiatives. These notices will describe the initiatives in greater detail and may, as appropriate, contain information you can use to choose to participate, or not participate, in these initiatives. II. Use How does Comcast use personally identifiable information and CPNI? We collect, maintain, and use personally identifiable information and CPNI as permitted by the Cable Act and the Communications Act and other applicable laws. We use this information primarily to conduct business activities related to providing you with our cable service and other services, and to help us detect theft of service. Generally speaking, we use personally identifiable information in connection with: -3- • billing and invoicing; • administration; • surveys; • collection of fees and charges; • marketing; • service delivery and customization; • maintenance and operations; • technical support; • hardware and software upgrades; and • fraud prevention. More specifically, we also use personally identifiable information to: • install, configure, operate, provide, support, and maintain our cable service and other services; • confirm you are receiving the level(s) of service requested and are properly billed; • identify you when changes are made to your account or services; • make you aware of new products or services that may be of interest to you; • understand the use of, and identify improvements to, our services; • detect unauthorized reception, use, or abuse of our services; • determine whether there are violations of any applicable policies and terms of service; • manage the network supporting our services; ��3 From this information, we or our third party providers prepare de- identified and aggregated reports about how groups of customers with common characteristics — such as age and gender, or a demonstrated interest in a particular third party product — use our services and respond to the programming and advertising that we distribute. We may use this information to improve and communicate with you about our own products and services, and also to help us deliver relevant information and advertising on behalf of other companies and advertisers to certain subscriber groups — known as ad groups — who may be most interested in this information and advertising. When we do this, we do not share your personally identifiable information with these advertisers, unless you provide your express consent. We may also combine personally identifiable information, which we collect as described in this notice as part of our regular business records, with personally identifiable information obtained from third parties for the purpose of creating an enhanced database or business records. We may use this database and these business records for marketing, advertising, and other activities related to our cable service and other services. We also maintain records of research concerning subscriber satisfaction and viewing habits, which are obtained from subscriber interviews, questionnaires, and surveys or panels. How does Comcast use information about use of cable video services on other platforms like websites or mobile applications? We may compare or combine information such as activity data we receive when you use cable video services to view content or advertising with information about your use of content and advertising that we deliver on other platforms, such as on our Xfinity websites and mobile applications. We may also compare or combine this information or data with that generated by your viewing of advertising placed or sold by Comcast on other websites and mobile applications. We do this to better understand, among other things, how our customers access and use our products and services in all of the places that we offer them. Ill. Disclosure Under what circumstances may Comcast disclose personally identifiable information to others? Comcast considers the personally identifiable information contained in our business records to be confidential. The Cable Act authorizes Comcast as a cable operator to disclose personally identifiable information concerning any subscriber if the disclosure is: • necessary to render, or conduct a legitimate business activity related to, the cable service or other services provided to the subscriber; required by law or legal process (described below under "When is Comcast required by law to disclose personally identifiable information and CPNI by law ? "); or of the names and addresses of subscribers for "mailing list" or other purposes (subject to each subscriber's right to prohibit or limit this disclosure and the CPNI Policy described below under "How do I place myself on Comcast's 'do not call' and 'do not mail' lists ? "). The Cable Act prohibits us as a cable operator from disclosing personally identifiable information concerning any subscriber for any purposes other than those listed above without the subscriber's prior written or electronic consent. To whom may Comcast disclose personally identifiable information? We may disclose personally identifiable information as provided for in the Cable Act when it is necessary to render, or conduct a legitimate business activity related to, the cable service or other services we provide to you. These kinds of disclosures typically involve billing and collections, administration, surveys, marketing, service delivery and customization, maintenance and operations, incident verification and response, service notifications, fraud prevention, and services to improve our programming and advertising offerings, for example. We may also collect, use, and disclose information about you in de- identified, anonymous, or aggregate formats, such as ratings surveys and service usage and other statistical reports, which do not personally identify you, your particular viewing habits, or the nature of any transaction you have made over the cable system. The frequency of any disclosure of personally identifiable information varies in accordance with our business needs and activities. The Cable Act authorizes Comcast as a cable operator to disclose limited personally identifiable information to others, such as charities, marketing organizations, or other businesses, for cable or non -cable "mailing list" or other purposes. From time to time we may disclose your name and address for these purposes. However, you have the right to prohibit or limit this kind of disclosure by contacting us by telephone at 1- 800 - XFINITY or by sending us a written request as described below under "How do I contact Comcast ?" Any "mailing list" and related disclosures that we may make are limited by the Cable Act to disclosures of subscriber names and addresses where the disclosures do not reveal, directly or indirectly, (i) the extent of any viewing or other use by the subscriber of a cable service or other service provided by us; or (ii) the nature of any transaction made by the subscriber over our cable system. We may sometimes disclose personally identifiable information about you to our affiliates or to others who work for us. We 00" 1s e How does Comcast protect personally identifiable information? We follow industry - standard practices to take such actions as are necessary to prevent unauthorized access to personally identifiable information by a person other than the subscriber or us. However, we cannot guarantee that these practices will prevent every unauthorized attempt to access, use, or disclose personally identifiable information. How long does Comcast maintain personally identifiable information? Comcast maintains personally identifiable information about you in our regular business records while you are a subscriber to our cable service or other services. We also maintain this information for a period of time after you are no longer a subscriber if the information is necessary for the purposes for which it was collected or to satisfy legal requirements. These purposes typically include business, legal, or tax purposes. If these purposes no longer apply, we will destroy, de- identify, or anonymize the information according to our internal policies and procedures. IV. Customer Access and Choice How can I see my personally identifiable information or CPNI and correct it, if necessary? You may examine and correct, if necessary, the personally identifiable information regarding you that is collected and maintained by Comcast in our regular business records. In most cases, the personally identifiable information contained in these records consists solely of billing and account information. We will correct our records if you make a reasonable showing that any of the personally identifiable information we have collected about you is inaccurate. If you have Internet access, you can view and change certain information yourself by going to www.comcast.c m/myaccount and signing in with your Comcast username and password to access the My Account feature. If you are a home security customer, you can go to the subscriber portal at www.xfinily.com/xhportal. You may also examine the records containing your personally identifiable information at your local Comcast office upon reasonable prior notice to us and during our regular business hours. If you wish to examine these records, please contact us by mail or telephone at 1- 800- XFINITY, giving us a reasonable period of time to locate and, if necessary, prepare the information for review, and to arrange an appointment. You will only be permitted to examine records that contain personally identifiable information about your account and no other account. If you make an affirmative, written request for a copy of your CPNI, we will disclose the relevant information we have to you at your account address of record, or to any person authorized by you, if we reasonably believe the request is valid. However, subscribers to our phone services should be aware that we generally do not provide them with records of any inbound or outbound calls or other records that we don't furnish in the ordinary course of business (for example, as part of a bill) or which are available only from our archives, without valid legal process such as a court order, In addition, we cannot correct any errors in customer names, addresses, or telephone numbers appearing in, or omitted from, our or our vendors' directory lists until the next available publication of those directory lists. Further, we may have no control over information appearing in the directory lists or directory assistance services of directory publishers or directory assistance providers that are not owned by our subsidiaries or us. Comcast reserves the right to charge you for the reasonable cost of retrieving and photocopying any documents that you request. How do I manage or opt out of uses of information about my Comcast account? You may opt out of receiving more relevant advanced advertising delivered with programs made available through our cable video service by going to hftp://www.comcast.com/adservices. Even if you opt out, you will still receive advertising and we will continue to send you Comcast marketing messages based on the way you use our products and services and the information we have collected about you. How do I give or withhold my approval for Comcast to use CPNI to market additional products and services to me? Various direct and indirect subsidiaries and affiliates of Comcast Cable Communications, LLC offer many communications - related and non - communications related services, such as high -speed Internet and home security services. From time to time we may like to use the CPNI information we have on file to provide you with information about our communications - related products and services or special promotions. Our use of CPNI may also enhance our ability to offer products and services tailored to your specific needs. In addition, Comcast also offers various other services that are not related to the services to which you subscribe. Under the CPNI rules, some of those services, such as Comcast cable video services, are considered to be non - communications related products and services. Therefore, you may be asked during a telephone call with one of our representatives for your oral consent to Comcast's use of your CPNI for the purpose of providing you with an offer for communications related or non - communications related products and services. If you provide your oral consent for Comcast to do so, Comcast may use your CPNI only for the duration of that telephone call in order to offer you additional services. Is© ,PAN IMPORTANT INFORMATION FOR XFINITY TV CUSTOMERS SERVICE PROBLEMS You will find helpful information for troubleshooting TV picture or signal quality issues at www,xfinity.com /support. If the problem does not clear up, please feel free to chat with us at www .xfinity.com /support/contact -us or call us at 1- 800- XFINITY, and a customer service representative will attempt to address that issue. We will try to resolve any complaints you have concerning the quality of our signals promptly and efficiently. We will respond to your report of a service interruption no later than 24 hours after you notify us, except in extraordinary circumstances or where conditions are beyond our control. We will respond to your report of other service problems no later than the next business day after you notify us. We may need access to your home in order to correct a service related issue. If a service call is required it will be scheduled at a time convenient to you. If you are dissatisfied with our resolution of your service problem, you may contact your local franchising authority to discuss the problem with your service. If your local franchise authority information is not listed on your bill, please call us at 1- 800 - XFINITY for the name and address of your local franchising authority. SERVICE OR BILLING COMPLAINTS Information regarding your XFINITY services and billing is available through My Account at www.xfinity.com. You also may download the XFINITY My Account app to your smartphone or other device for quick access to up to date information on your account. If you have a complaint regarding your XFINITY TV service or your bill, you will find information on contacting us through chat or by phone at https:// www .xfinity.com /supporVcontact -us. Also, you can visit us at one of our XFINITY store locations. Visit https:// www .xfinity.com /support/service- center - locations/ to find the XFINITY store closest to you. If you wish to put your comments in writing, your letter should be addressed to us at the local address listed on the How To Reach Us insert. We will try to resolve your complaint promptly. If you are dissatisfied with our resolution of your complaint, or we are unable to resolve your complaint, you may contact your local franchising authority to discuss your complaint. If your local franchise authority information is not listed on your bill, please call us at 1- 800 - XFINITY for the name and address of your local franchising authority. If you have a complaint regarding closed captioning please email us at accessibility @com cast, com or call us at 1- 855 - 270 -0379. MOVING Before you move, please call us at 1- 800- XFINITY. This is the best way for us to arrange for your service to be disconnected and to schedule an installation at your new home, if your new home is in our service area. EQUIPMENT COMPATIBILITY XFINITY TV service is encrypted and requires a TV Box, TV Adapter, CableCARD or other navigation device that is compatible with our system for each television you wish to use with our service. You may not be able to use special features or functions of your television, VCR or DVD player/ recorder with XFINITY TV service. Some of these problems may be resolved '110 COMCAST by the use of signal splitters, and /or other supplemental equipment that can be purchased from us or at electronic stores. Please call us if you would like to discuss the type of special equipment needed to resolve individual compatibility problems or if you have any questions regarding other equipment compatibility issues. If you have a TiVo digital cable -ready DVR, you can access switched digital video services by obtaining a "tuning adapter" device. If you have a TiVo DVR or other digital cable -ready devices, you will need a TV Box, TV Adapter, or CableCARD from us to access switched digital video and other two -way cable services. Upon your request, we will provide you with the technical parameters necessary for a navigation device rented or acquired from retail outlets to operate with our system. Because of the need to protect our XFINITY TV service, we will not authorize the use of a navigation device that does not conform to all required signal security specifications. For information regarding other navigation devices, please go to https: / /www.xfinity.com /support. REMOTE CONTROL UNITS If you rent a TV Box or TV Adapter from us we will provide a compatible remote control. Also, you may purchase compatible remotes at local electronic stores or other retail outlets. A representative list of compatible remote control models currently available from local retailers includes: Philips PHIL PMDVR8, RCA RCR612, and Sony RM -V202. A list of additional compatible remotes may be obtained from your local XFINITY store. Although these remote control units are compatible with the TV Box or TV Adapter that we currently offer, these remotes may not be functional if we change the type of TV Box or TV Adapter we rent. If you have any questions regarding whether a particular remote control unit would be compatible with our equipment, please contact us. SERVICE CHANGES AND INSTALLATION Standard installations are generally completed within 7 business days. If you change the services you receive, you may be subject to an installation or change of service charge. You may obtain additional information about our current services, fees and prices online at www.xfinity.com or by calling us at 1- 800- XFINITY. OTHER INFORMATION Information on upcoming programmer contract expirations can be found at www.xfinilytv.com /contractrenewals or by calling 866 - 216 -8634. For those of our customers receiving service through commercial accounts, bulk rate arrangements or similar arrangements, some of the policies, procedures and services herein may not apply. Please call us at 1- 800 - XFINITY to talk to one of our customer service representatives for further information. SA7HFIHD 811/17 3:08 PM 1- 888- COMCAST (266 -2278) 02/04/2018 12:31 Job Receipt (516082) WoNum: Job Number: _ SchdDate: 02/04/2018 Account: Phone #: Customer: Address: -_ Services: Install Codes: Tech: Equip at Location: Equip Added: Equip Removed: Payments: Deposits: Cust Satisfaction: This notice is required by the Rules of the Federal Communications Commission. Comcast Digital Voice service (CDV) may have the 911/E911 limitations listed below. I understand and agree to the following: In order for my 911 to be properly directed to emergency services, Comcast must have my correct service address. If I move CDV to a different address without Comcast's approval, 911 calls may be directed to the wrong emergency authority, may transmit the wrong address, and /or CDV (including 911) may fail altogether. CDV uses the electrical power in my home. If there is an electrical power outage, 911 calling may be interrupted if the battery back -up in the associated multimedia terminal adapter is not installed, fails or is exhausted after several hours. Calls, including calls to 911, may not be completed if there is a problem with the network facilities, including network congestion, network /equipment /power failure, or another technical problem. Prior to changing my address, or if I have any 911 - related questions, I will call 1- 800 - Comcast. Comcast will need several business days to update my service address in the E911 system. USE OF CDV AFTER DELIVERY OF THIS DOCUMENT CONSTITUTES YOUR ACKNOWLEDGEMENT OF THE E911 NOTICE ABOVE. By signing below, I represent that I am at least 18 years old; I am the owner of, or tenant in, the premises at the above address and that the installation, repair or other work provided has been satisfactorily completed. If this work order relates to the initial installation of $39.99 2P TV -XI INS $20.00 2P TV -XI INS $0.00 1 TV INS $0 $0.00 Xl FAILEDSIK $0.00 FSIK XI -XV XXXX Work Order services, I acknowledge receipt of the Comcast Welcome Kit which contains the Comcast Residential Customer Agreement, the Comcast Cable Subscriber Policy Notice and other important information about the services. I agree to be bound by the Comcast Customer Agreement which constitutes the agreement between Comcast and me for the services as well as any applicable Comcast acceptable use policies. If other non - installation work was provided, I agree to be bound by the current Comcast Customer Agreement as well as any applicable Comcast acceptable use policies. authorize Comcast to obtain a credit report a consumer credit agency in connection with provision of the services I am receiving. IF SUBSCRIBE TO COMCAST DIGITAL VOICE, I ACKNOWLEDGE MY RECEIPT AND UNDERSTANDING OF E911 NOTICE ABOVE. Signature: I from the THE qf� xf inity _SAMPLE. subscriber Hill Contact us: 0xfinity.com /customersupport For service at: LAWRENCE MA 01843 -3720 Thanks for choosing XFINITY from Comcast With parental controls, you can choose and manage the programming that is right for your family. Learn more at: hftp://parents.xfinity.com/tv/ For quick and convenient ways to manage your account, view and pay your bill, please visit www.xfinity.com /myaccount Account Number Billing Date 02/08/18 Total Amount Due $115.05 Payment Due By 02/22/18 Total Amount Due Page 1 of 10 Payment Due By 02/22/18 Detach and enclose this coupon with your payment. Please write your account number on your check or money order. Do not send cash. If undeliverable, please return to: P.O. BOX 21828 EAGAN MN 55121 -0828 NO Account Number Payment Due By 02/22/18 Total Amount Due $115.05 Amount Enclosed $ Make checks payable to Comcast, and remit to address below COMCAST PO BOX 1577 NEWARK NJ 07101 -1577 Previous Balance 104.67 Payment - 01/20/18 - Thank You - 104.67 New Charges -see below 115.05 Total Amount Due $115.05 Payment Due By 02/22/18 Detach and enclose this coupon with your payment. Please write your account number on your check or money order. Do not send cash. If undeliverable, please return to: P.O. BOX 21828 EAGAN MN 55121 -0828 NO Account Number Payment Due By 02/22/18 Total Amount Due $115.05 Amount Enclosed $ Make checks payable to Comcast, and remit to address below COMCAST PO BOX 1577 NEWARK NJ 07101 -1577 Xfinity Service Details, cont. Contact us: Gxfinity.com /customersupport Important Account Information, cont. Moving? Visit xfinity.com /moving today to help you stay connected to all of your XFINITY services. Account Number Billing Date 02/08/18 Total Amount Due $115.05 Payment Due By 02/22/18 Page 3 of 10 ,is IMPORTANT INFORMATION REGARDING YOUR XFINITY SERVICES AND BATES Reading, Winchester & Woburn, MA Effective December 20, 2017 ................................................................................ ............................... TRIPLE PLAY PACKAGES Current New Starter XF Triple Play Bundle $148.49 $153,49 Preferred XF Triple Play Bundle $161.49 $166.49 HD Preferred XF Triple Play Bundle $171.49 $176.49 HD Preferred Extra XF Triple Play Bundle $188.49 $193.49 HD Premier XF Triple Play Bundle $216.49 $221.49 HD Complete XF Triple Play Bundle $246.49 $251.49 Economy Plus Latino Triple Play $135.99 $140.99 Starter Latino Triple Play $143.49 $148.49 Preferred Latino Triple Play $161.49 $166.49 Preferred Extra Latino $171.49 $176.49 DOUBLE PLAY PACKAGES Current New Internet Plus $82.95 $85.95 Internet Pro Plus with HBO° $89.95 $92.95 Internet Pro Plus with Showtime° $86.95 $89.95 Internet Plus Latino $82.95 $85.95 XFINITY® TV Current New Limited Basic Reading & Winchester $18.50 $19.00 Broadcast TV Fee $7.00 $8.00 Expanded Basic Reading & Winchester $51.45 $50.95 Regional Sports Fee $5.00 $6.75 TV Box Limited Basic $1.00 $2.50 HD TV Box Limited Basic $1.80 $2.50 CableCARD (second card in same device) $.65 $.80 INSTALLATION FEES (Effective 1/1/18) Current New Hourly Service Charge $35.20 $40.00 In -Home Service Visit $36.95 $40.00 XFINITY® Voice Current New Internet/Voice Equipment Rental $10.00 $11.00 XFINITY® Internet Current New Performance Pro - XFINITY Internet Service Only $84.95 $89.95 Performance Pro - with XFINITY TV or Voice Service $71.95 $76.95 Blast! - XFINITY Internet Service Only $87.95 $92.95 Blast! - with XFINITY TV or Voice Service $74.95 $79.95 Performance Pro Speed Upgrade $10.00 $15.00 Blast! Speed Upgrade $13.00 $18.00 Extreme Pro Speed Upgrade $12.00 $7.00 Gigabit Speed Upgrade $17.00 $12.00 Gigabit Pro Speed Upgrade $225.00 $220.00 InternetlVoice Equipment Rental $10.00 $11.00 SAS HF12D V 1 Preferred Extra Latino Triple Play Includes Digital Starter, Digital Preferred, XFINITY TV Latino and Starze for primary outlet, HD Technology Fee, Performance Pro Internet, XFINITY Voice $176.49 Unlimited and Carefree Minutes Latin America 300. SurePrice5 $154.99 DOUBLE PLAY PACKAGES Internet Plus $39.95 $37.95 Includes Limited Basic, HBO @, Streampix, TV Box and remote for primary $69.95 outlet and Performance Internet $85.95 SurePrice5 $64.99 Internet Pro Plus with HBO® $27.95 Includes Digital Economy, HBO@ and Streampix for primary outlet and $41.95 Performance Pro Internet $92.95 SurePrice5 $74.99 Internet Pro Plus with Showtime® Includes Digital Economy, Showtime(D and Streampix for primary outlet and $15.00 Performance Pro Internet $89.95 SurePrice5 $74.99 Preferred XF Double Play $149.85 Includes Digital Preferred for primary outlet and Performance Pro Internet $12.00 SurePrice5 $109.99 Premier XF Double Play $187.99 Includes Digital Premier for primary outlet and Performance Pro Internet $29.95 SurePrice5 $139.99 XFINITY LATINO DOUBLE PLAY PACKAGES $64.95 Internet Plus Latino $9.95 Includes Basic Latino TV, TV Box and remote for primary outlet and $85.95 Performance Internet $9.95 SurePrice5 $64.99 Economy Plus Latino Double Play $111.90 Includes Economy Plus Latino TV for primary outlet and Performance Internet $9.95 SurePrice5 $99.99 Starter Latino Double Play $131.90 Includes Starter Latino TV for primary outlet and Performance Internet $9.95 SurePrice5 $109.99 Preferred Latino Double Play $5.99 Includes Digital Preferred and XFINITY TV Latino for primary outlet and $167.80 Performance Pro Internet SurePrice5 $119.99 XFINITY ' BASIC SERVICES Limited Basic13 Reading, Winchester $19.00 Woburn $20.00 Broadcast TV Fee (all areas) $8.00 Franchise Related Cost15 Reading $0.03 Expanded Basic14 Includes TV Box and remote for primary outlet Reading, Winchester $50.95 Woburn $49.95 DIGITAL SERVICES Digital Economy Includes Limited Basic, additional digital channels, TV Box and remote for primary outlet, access to Pay- Per -View and On Demand programming and Music Choice With XFINITY Voice or Internet Service $39.95 $37.95 Digital Starter Includes Limited Basic, Expanded Basic, MoviePlex, access to Pay- Per -View and On Demand programming and Music Choice $69.95 Digital Preferred Includes Digital Starter and the Digital Preferred Tier $87.90 Digital Premier Includes Digital Preferred, HBO ®, Showtime ®, Starz ®, Cinemax® and The Movie Channel@ $134.90 Basic Latino TV Includes Limited Basic, XFINITY TV Latino, TV Box and remote for primary outlet $27.95 Economy Latino TV Includes Digital Economy and XFINITY TV Latino for primary outlet $41.95 Economy Plus Latino TV Includes Economy Latino TV and additional digital channels for primary outlet $49.95 Starter Latino TV Includes Economy Plus Latino TV and additional digital channels for primary outlet $69.95 XFINITY TV SERVICES HBO® $15.00 Showtime ®7 $12.00 StarZ07 $12.00 Cinemax® $12.00 The Movie Channel®? $12.00 Playboy®? $15.00 Digital Preferred Tier» Includes over 65 channels including CBS College Sports, Destination America, Disney XD, Encore and Science Channel $17.95 Digital Preferred Tier plus One Premium Includes Digital Preferred Tier and choice of Showtime ®, Starz ®, Cinemax® or The Movie Channels $29.95 Digital Preferred Tier with HBO® Includes Digital Preferred Tier and HBO® $32.95 Digital Premier Tier Includes Digital Preferred Tier, HBO @, ShowtimeO, Starz @, Cinemax® and The Movie Channel@ $64.95 Sports Entertainment Packages Includes over 14 channels including NFL Red Zone and CBS Sports Network $9.95 Family Tier16 Includes over 10 channels including C -SPAN, Discovery Family Channel, Food Network, HGTV, Universal Kids, National Geographic Channel and The Weather Channel $14.95 HD Technology Fee12 $9.95 DVR Service9 $10.00 AnyRoom DVR Service10 $10.00 Service to Additional TV11 $9.95 with DVR Service9 $19.95 with AnyRoom DVR Service $19.95 with AnyRoom DVR Service (client) $9.95 with CableCARD18 $7.45 Service to Additional TV with TV Adapter35 $5.99 INTERNATIONAL SELECTIONS Rai Italia (Italian) $9.99 TV5 MONDE (French) $9.99 CTI -Zhong Tian Channel (Chinese /Mandarin) $11.99 RTN (Russian) $14.99 Willow Plus (South Asian /Cricket Sport) $14.99 Zee TV (South Asian) $14.99 SIC International (Portuguese) $9.99 Refer to the last page for additional information. For information about XFINITY policies and terms of service, go to UN0000126 SASH[ 121 �Gll Additional Line without Calling Features $11.95 Internet /Voice Equipment Rental $11.00 Replacement Unreturned or Damaged Equipment Fees28 (per piece, per occurrence) Cost XFINITY INTERNET 1,30 XFINITY Internet with XFINITY TV or Voice Service Only Service Performance Starter31 $49.95 $49.95 Performance $74.95 $61.95 Performance Pro $89.95 $76.95 Blast! $92.95 $79.95 Extreme Pr032 $99.95 $86.95 Giaabit32 $104.95 $91.95 Gigabit Pr032,33 $299.95 $299.95 Internet /Voice Equipment Rental $11.00 Ciena 3931 Modem & Netgear Wireless Router Renta134 $19.95 Additional IP Address (first) $4.95 Additional IP Address (each additional, up to 3 additional) $9.00 Wireless Adapter (each, one -time charge) $30.00 Gigabit Pro Activation Fee (per occurrence) $500.00 Replacement Unreturned or Damaged Equipment Fees28 (per piece, per occurrence) Cost 1 Certain services available separately or as a part of other levels of service. Comcast service s subject to Comcast's standard terms and conditions of service. Unless otherwise specified, prices shown are the monthly charge for the corresponding service, equipment or package. Prices shown do not include applicable taxes, franchise fees, FCC fees, Regulatory Recovery Fee, Public Access fees, other state or local fees or other applicable charges (e.g., er -call toll or international charges). Prices, services and features are subject to change. IfPou are an XFINITY TV customer and you own a compatible TV Box or CableCARD device, please call 1- 800 - XFINITY for pricing information or visit wwwxfinitycom /equipmentpolicy 02017 Comcast. All rights reserved. 2 Requires Internet/Voice Equipment, except for the Complete Triple Play Packages. 3 XFINITY Home Secure requires 2 year agreement with early termination fee. Early termination fee applies if all XFINITY services are terminated during the agreement term. For additional information go to wwwxfinitycom /home. 4 SurePrice only available for 12 months to Quad Play customers with Starter XF Triple Play, Preferred XF Triple Play, HD Preferred XF Triple Play and HD Preferred Extra XF Triple Play customers after 12 month promotional pricing with 12 month contract. SurePrice only available for 12 months to Quad Play customers with HD Premier XF Triple Play and HD Complete XF Triple Play customers after 24 month promotional pricing with 24 month contract. 5 SurePrice only available to qualifying 12 month promotional packages. 6 AnyRoom DVR Service is included with HD Premier XF Triple Play and HD Complete XF Triple Play if AnyRoom DVR Service is installed on primary outlet. 7 Requires TV Box or CableCARD and Limited Basic. 8 Requires Digital Starter. 9 Requires HD Technology Fee. Service to Additional TV required for DVR Service on additional TVs. Not available to customers with Limited Basic only. 10 Sold only with Service to Additional TV for up to 3 TVs, maximum 3 clients per household. Requires HD Technology Fee and professional installation. Not available to customers with Limited Basic only. 11 Not available to Limited Basic only customers. Digital service tier on additional TV corresponds to digital service tier on primary outlet. 12 Not available to customers with Limited Basic only. Must subscribe to HD Technology Fee to receive HD programming. 13 Requires TV Adapter, CableCARD or TV Box. Woburn and Winchester: Discount of 10% off Limited Basic (including discount on Broadcast TV Fee and FRC) available to seniors who qualify for discount. Age and Income restrictions apply. 14 Requires Limited Basic. 15 Franchise Related Costs are costs associated with providing public, educational and /or government access facilities and equipment and /or other related costs in your community. 16 Requires TV Box and Limited Basic and cannot be combined with Expanded Basic. Family Tier programming included in Digital Services except for XFINITY TV Latino, 17 Requires Digital Starter or Starter Latino TV. 18 Not available to customers with Limited Basic only. Includes a customer -owned video equipment credit. An additional charge will apply for additional CableCARDs in the some device. 19 Requires TV Box and Limited Basic. Subscription can be billed at once or in in 4 total payments. Restrictions may apply. UN0000126 20 Price of Pay - Per -View and On Demand Movie or Event is displayed prior to the completion of the Pay- Per -View or On Demand ordering process. 21 Requires TV Box and Limited Basic to receive Streampx on television. Requires HO Technology Fee to receive HD programming. Streaming to iOS device requires XFINITY TV app, Internet service with bandwidth of at least 600 Kbps and a subscription to Limited Basic. Streaming to la top /computer requires equipment meeting minimum requirements posted at https.//www. xfinity.com /supporUinternet /requirements -to- run- xfinily- internet- service% Internet service with bandwidth of at least 60OKbps and a subscription to Limited Basic. 22 Requires Limited Basic and TV Box. Not available in all areas. 23 Standard installations include installations up to 125 feet from existing Comcast plant, unless noted differently in the local franchise agreement. Custom installations include installations which require in -wall wiring or installations in extensive drop ceilings, basements, or crawl spaces. 24 Includes standard installation of XFINITY TV, XFINITY Internet and /orXFINITV Voice and installation of additional outlets and wireless networking set -up if requested at time order is placed. Does not include installations of XFINITY Home or XFINITY Gigabit Pro Internet. 25 Applies to installation, relocation and activation of additional outlets as well upgrade downgrades of service after initial installation of service and in -home visits not covered under Service Protection Plan. Does not cover installation or in -home visits for XFINITY Home. 26 Applies to XFINITY TV Digital Starter and above and Starter Latino TV. 27 See http. / /wwwxfinitycom /spp for information on Service Protection Plan. 28 Contact 1- 800 - XFINITY for questions regarding equipment replacement charges. 29 Requires Internet/Voice Equipment. Unlimited Local and Long Distance package pricing applies only to direct dialed calls from home to locations included in the plan. Plans do not include other international calls. For more information regarding XFINITY Voice pricing go to http. / /wwwxfinity. com/ corporate / about/ phonetermsofservice% omcastdigitalvoice %dvrstatepricing.htrnL 30 Internet/Voice Equipment required. For more information regarding XFINITY Internet go to http. // www. xfinity. com /internet - service. html. 31 Download speed up to 10 Mbps and upload speed up to 2 Mbps. Many factors affect speed. Actual speeds may vary and are not guaranteed. 32 Not available in all areas. May require installation and non - refundable installation charge. 33 Requires 2 year contract. Monthly rental of Gigabit Pro compatible cable modem /router additional. Activation and professional installation fees additional. Gigabit Pro does not qualify for Comcast 30 -day money back guarantee. 34 Requires Gigabit Pro. 35 Includes TV Adapter and remote. Digital service tier on additional TV corresponds to digital service tier on primary outlet. Does not include access to On Demand content, premium channels or channel numbers above 1000 unless otherwise noted on the channel lineup. Not available to customers with Limited Basic only. XFINITY Home License Numbers: AL: 001484, 001504, AR: 12 -030; AZ: ROC 280515, BTR 18287 -0; CA: CSLB 974291, ACO7118; CT: ELC 0189754 -05; DE: FAL -0299, FAC -0293, SSPS 11 -123; FL: EF0000921, EF20001002, EF0001095; GA: LVU406303, LVU406264, LVU406190, LVU406354; IL: PACA 127 - 001503; LA: F1691; MA: SS- 001968; MD: 107 -1776; ME: LM50017039; MI: 3601206217, MN: TS674412 NC: 2335 -CSA, 29443- SP- FA/LV, NJ: Burglar and Fire Alarm Business Lic. # 34BF00047700; NM: 373379; NY: licensed by the N.Y.S. Department of State 12000305421; OH: LIC# 53- 89- 1732, OR: CCB 192945, SC: BAC- 13497, FAC - 13440; TN: ACL 1597, ACL 1604; TX: ACR- 1672104, -1818, B16922, 802571; UT: 8226921 -6501; VA: 2705145289, DCJS 11 -7361; VT: ES- 02366; WA: COMCABS892DS; WASHINGTON, DC: ECS 902687, BBL 602512000005; WV: WV049211. MS: 15018010 Valid 4119117 See wwwxfinitycom /home- security for current list. S/\81-IF 1211 q�V; Channel Lineup EFFECTIVE JANUARY 4, 2018 1- 800 - XFINITY ( xfinity.com Woburn, MA Burlington, Reading & Wilmington, MA LIMITED BASIC 2 WGBH (PBS) 3 HSN 4 WBZ (CBS) 5 WCVB (ABC) 6 NECN 7 WHDH 9,22 Government Access 10 WBTS (NBC) 12 WLVI (CW) 13 WFXT (FOX) 14 WSBK (MyTV) 15 WBPX (ION) 16 WGBX (PBS) 17 WUTF (LIMAS) 18,1050 WBIN (IND) 19 WNEU (TEL) 20 WMFP (IND) 21 WUTF (UNV) 23,1058 WYDN (DAY) 44,1128 C -SPAN 48,1032 Jewelry TV 58 QVC 81 WWDP (IND) 98,3217 RTPi (Portuguese) 99,1070 Public Access 183,1067 Jewelry FL 184,640 Xfinity Latino Entertainment Channel 229,1661 TBN 268,1669 CatholicTV 283,1097 Leased Access 721,981,1024 WFXZ -CD (AZT) 724,986,1195 WUTF LAN 791,1034 QVC HD 801,1044 WGBX HD (PBS) 802,1002 WGBH HD (PBS) 803,1068 WBPX HD (ION) 804,1004 WBZ HD (CBS) 805,1005 WCVB HD (ABC) 806,1025 WFXT HD (FOX) 807,1007 WHDH HD 808,1056 WLVI HD (CW) 810,1010 WETS HD (NBC) 813,1062 WMFP HD (IND) 814,1038 WSBK HD (MyTV) 815,1060 WNEU HD (TEL) 816,1066 WUNI HD (UMAS) 817,1027 WUTF HD (UNV) 818,1046 WWDP HD (IND) 840,1127 NECN HD 906,1015 HSN HD C0003536 930,1165 WBZ Decades 935,1171 WBTS- CoziTV 936,1174 WHDH ThisTV 939,1177 WLVI BuzzR 942,1180 WCVB McTV 948,1186 WFXT- Escape 949,1187 WFXT Laff TV 956,1146 WGBH World (PBS) 958,1147 WGBX Kids (PBS) 959,1148 WGBX Create (PBS) 983,1192 WNEU TeleXitos 1084 -1085 Government Access EXPANDED BASIC (DIGITAL STARTER INCLUDES LIMITED BASIC AND EXPANDED BASIC) 24 Disney Channel 25 Nickelodeon 26 Freeform 27,186 truTV 28 MTV 29 VH1 30 FX 31 TBS 32 HGTV 33 TNT 34 E! 35 USA Network 36 Lifetime 37 A &E 38 TLC 39 Discovery 40 Food Network 41 FOX News Channel 42 CNN 43 HLN 45 Bloomberg TV 46 CNBC 47 The Weather Channel 49 ESPN 50 ESPN2 51 NESN 52 NBC Sports Boston 53,251 MSNBC 56,238,1668 EWTN 57 Bravo 59 AMC 60 Cartoon Network 61 Comedy Central 62 Syfy 63 Animal Planet 64,1426 TV Land 65 NBC Sports Network 66 HISTORY 68 BET 69 Golf Channel 71,208 Hallmark Channel 83,234,1655 INSP 84 NESN+ 85,1256 NBC Sports Boston Overflow 88,1049 HSN2 96 Travel Channel 124,1420 WGN America 199 Hallmark Movies & Mysteries 200,1757 MoviePlex 210 National Geographic Channel 214 TV One 215 WE tv 216 Oxygen 218 Universal Kids 235 UP 241 BBC America 247,1129 C -SPAN2 249,1130 C -SPAN3 250 FOX Sports 1 252 Investigation Discovery 256 FXX 265,715 NFL Network 267,1425 GSN 270 LMN 284 FOX Business Network 784,1488 Travel Channel HD 788,1456 LMN HD 789,1123 FOX Business Network HD 790,1459 Hallmark Movies & Mysteries HD 794,1463 Bravo HD 795,1121 CNBC HD 799,1428 WE tv HD 821,1473 National Geographic HD 823,1449 Discovery HD 824,1715 Disney Channel HD 825,1728 Nickelodeon HD 826,1742 Freeform HD 827.1606 MTV HD 828,1612 MTV Live HD 829,1607 VH1 HD 830,1409 FX HD 831,1434 TBS HD 832,1492 HGTV HD 833,1404 TNT HD 834,1466 E! HD 835,1403 USA Network HD 836,1455 Lifetime HD 837,1402 A &E HD 839,1243 Velocity HD 841,1110 FOX News Channel HD 842,1111 CNN HD 843,1112 HLN HD 844,1122 Bloomberg TV HD 847,1102 The Weather Channel HD 848,1223 Golf Channel HD 849,1205 ESPN HD 850,1206 ESPN2 HD 851,1250 NESN HD 852,1251 NBC Sports Boston HD 853,1215 NFL Network HD 854,1484 Food Network HD 858,1435 Comedy Central HD 859,1405 AMC HD 860,1734 Cartoon Network HD 862,1411 Syfy HD 863,1471 Animal Planet HD 865,1207 NBC Sports Network HD 867,1450 TLC HD 872,1478 HISTORY HD 894,1255 NESN+ HD 901,1113 MSNBC HD 902,1430 truTV HD 905,1625 BET HD 907,1458 Hallmark Channel HD 908,1457 UP HD 909,1444 Investigation Discovery HD 912,1626 TV One HD 920,1418 BBC America HD 921,1465 Oxygen HD 924,1410 FXX HD 925,1208 FOX Sports 1 HD 927,1707 Universal Kids HD Xfmity DIGITAL ECONOMY (INCLUDES LIMITED BASIC) 24 Disney Channel 27,186 truTV 34 E! 35 USA Network 36 Lifetime 37 A &E 39 Discovery 40 Food Network 41 FOX News Channel 42 CNN 47 The Weather Channel 56,238,1668 EWTN 59 AMC 60 Cartoon Network 61 Comedy Central 63 Animal Planet 64,1426 TV Land 66 HISTORY 68 BET 71,208 Hallmark Channel 123,1627 ASPiRE 247,1129 C -SPAN2 256 FXX 284 FOX Business Network 789,1123 FOX Business Network HD 823,1449 Discovery HD 824,1715 Disney Channel HD 834,1466 E! HD 835,1403 USA Network HD 836,1455 Lifetime HD 837,1402 A &E HD 841,1110 FOX News Channel HD 842,1111 CNN HD 847,1102 The Weather Channel HD 854,1484 Food Network HD 858,1435 Comedy Central HD 859,1405 AMC HD 860,1734 Cartoon Network HD 863,1471 Animal Planet HD 872,1478 HISTORY HD 902,1430 truTV HD 905,1625 BET HD 907,1458 Hallmark Channel HD All ?P COMCAST continued 716 HISTORY en Espanol 717 WAPA America 718 Telemicro Internacional 719 Galavision 720,1231 ESPN Deportes 722 BabyFirst Americas - Spanish 723 Centroamerica TV 725 Discovery Familia 726,1228 belN Sports- Spanish 727 UniMas Alt 728 Univision Alt 757 TV Dominicana FAMILYTIER 24 Disney Channel 25 Nickelodeon 32 HGTV 40 Food Network 43 HLN 47 The Weather Channel 210 National Geographic Channel 218 Universal Kids 221,1714 Discovery Family Channel 222 Disney XD 224,1740 TeenNick 227 Science 240,1493 DIY Network 247,1129 C -SPAN2 792,1716 Disney XD HD 821,1473 National Geographic HD 824,1715 Disney Channel HD 825,1728 Nickelodeon HD 832,1492 HGTV HD 843,1112 HLN HD 847,1102 The Weather Channel HO 854,1484 Food Network HD 866,1451 Science HD 927,1707 Universal Kids HD SPORTS ENTERTAINMENT PACKAGE 126,1445 Crime & Investigation 127,1479 Military History Channel 128,1266 SNY DOM 130,1280 NBC Sports Chicago DOM 133,1297 NBC Sports Bay Area OOM 135,1302 ESPN Goall-ine /Bases Loaded 136,1237 Sportsman Channel 192,1227 belN Sports - English 194,1329 Pac -12 195,1235 Outside Television 213 TCM 248 ESPNews 255,1236 Outdoor Channel 257,599 NBA TV 259 NHL Network 260,1246 TVG 261 CBS Sports Network 265,715 NFL Network 269 MLB Network 282 OMIT 285 BTN 286 ESPNU 287 NFL RedZone 726,1228 belN Sports- Spanish 796,1210 ESPNews HD 822,1217 NHL Network HD 853,1215 NFL Network HD 856,1303 CBS Sports Network HD 864,1608 CMT HD 885,1313 BTN HD 899,1216 NFL RedZone HD 900,1301 ESPNU HD 903,1755 TCM HD 913,1218 NBA TV HD 914,1219 MLB Network HD PREMIUM CHANNELS 202,366,1771 FLIX East 301 HBO East 302 HB02 East 303 HBO Signature East 304,1808 HBO Family East 305,1810 HBO Comedy East 306 HBO Zone East 307 HBO Latino East 321 STARZ East 322 STARZ Edge East 323,1872 Starz In Black East 324 STARZ Kids & Family East 325,1876 STARZ Cinema East 327 STARZ Comedy 338,1830 5StarMAX 339,1832 OuterMAX 340,1828 MovieMax 341 CINEMAX East 342,1822 MoreMAX East 343,1824 ActionMAX East 344,1826 ThrillerMax East 361 Showtime East 362 Showtime 2 East 363,1846 Showtime Showcase East 364 Showtime Extreme East 365,1844 Showtime Beyond East 381 The Movie Channel East 382 The Movie Channel Xtra East 451 Playboy 771,1806 HBO Signature HD East 773,1814 HBO Latino HD East 775,1812 HBO Zone HD East 868,1820 CINEMAX HD East 870,1802 HBO HD East 871,1804 HB02 HD East 873,1870 STARZ Edge HD 874,1874 STARZ Kids & Family HD 875,1868 STARZ East HD 876,1878 STARZ Comedy HD 877,1840 Showtime HD East 878,1842 Showtime 2 HD East 880,1848 Showtime Extreme HD 883,1860 The Movie Channel HD East 884,1862 The Movie Channel Xtra East HD INTERNATIONAL SELECTIONS 134,685,3285 Willow Plus 679,3280 RAI International 680,3293 TV Globo 681,3216 SIC International 682,3210 Premiere Futebol Clube 688,3294 TV5 Monde 701,3287 ZeeTV 702,3138 CTI Zhong Tian Channel 703,3226 RTN (Russian) 3101 Willow Plus HD 3102 TV Asia HD 3103 ZeeTV HD 3104 Star Bharat 3105 Star India Plus HD 3106 SET HD 3107 Star India Gold 3109 NDTV 24X7 3110 NDTV GOOD 3111 NDTV INDIA 3128 Vijay 3135 CCTV4 3137 Phoenix Info News 3139 Phoenix NA 3150 TVB Jade 3180 TV JAPAN HD 3185 Saigon Broadcasting Television Network 3194 The Filipino Channel 3195 GMA Pinoy TV 3196 GMA Life TV 3203 TV Polonia 3211,3291 BandeirantesTV 3212 RecordTV Europa HD 3213 TV Globo HD 3225 RTVI (Russian) 3227 Russian Kino 3228 NTV America 3229 Channel One Russia 3230 Impact TV 3232 RTR PLAN 3233 ROSSIYA 3234 CTC 3245 ART Network 3250 The Israeli Network 3260 DW (Deutsch +) 3265 TV5 Monde HD 3275 Antenna TV 3281 Mediaset Italia 3286 TV Asia 3288 Star India Plus 3289 SET 3290 TV JAPAN 3292 RecordTV PAY-PER-VIEW 257,599 NBA TV 399,800,1201 iN DEMAND PPV HD 400 iN DEMAND PPV BARKER 401 iN DEMAND PPV 1 402 iN DEMAND PPV 2 435 Penthouse Block 452 Juicy 453 Vivid TV 457 TEN 458 XTSY 459 Hustler TV 601 -610 NBA/MLS PPV 612,1387 MLB /MLS PPV HD 621 -634 MLB /NHL PPV 635,1370 iNDEMAND MLB /NHL HD 636,1371 iNDEMAND MLB /NHL 2 HD 913,1218 NBA TV HD 1372 -1385 MLB /NHL PPV 1388 -1397 NBA/MLS PPV ON DEMAND 1,1000 Xfinity On Demand 404,1751 Free Movies On Demand 405,1801 HBO On Demand 406 HD On Demand 407 Free HD Channels On Demand 408,1800 HD Premium Channels On Demand 409 HD Music On Demand 410,1750 Movies On Demand 450 Adult On Demand 886 -893 Searchlight On Demand 929 Red Sox On Demand MUSIC CHOICE 501 -550 MUSIC CHOICE XFINITY INSTANTTV KIDS & FAMILY 24 Disney Channel 25 Nickelodeon 26 Freeform 28 MTV 38 TLC 60 Cartoon Network 210 National Geographic Channel 218 Universal Kids 220,1727 Nicktoons 222 Disney XD 223,1702 Nick Jr. 224,1740 TeenNick 244,1701 Disney Junior 792,1716 Disney XD HD 821,1473 National Geographic HD 824,1715 Disney Channel HD 825,1728 Nickelodeon HD 826,1742 Freeform HD 827,1606 MTV HD 860,1734 Cartoon Network HD 867,1450 TLC HD 927,1707 Universal Kids HD XFINITY INSTANT TV ENTERTAINMENT 29 VH1 30 FX 31 TBS 32 HGTV 33 TNT 34 E! 35 USA Network 36 Lifetime 37 A &E 39 Discovery 40 Food Network 57 Bravo 59 AMC 61 Comedy Central 62 Syfy 63 Animal Planet 66 HISTORY 68 BET 71,208 Hallmark Channel 214 TV One 226 OWN (Oprah Winfrey Network) 256 FXX 794,1463 Bravo HD 823,1449 Discovery HD 829,1607 VH1 HD 830,1409 FX HD 831,1434 TBS HD 832,1492 HGTV HD 833,1404 TNT HD 834,1466 E! HD 835,1403 USA Network HD 836,1455 Lifetime HD 837,1402 A &E HD continued q � Iii