HomeMy WebLinkAbout2016-09-19 Cultural Council Minutes Orq �
Town of Reading
Meeting Minutes liEGEIVED
�F 7 OWN CLERK
REAPi " , VA,
Board - Committee - Commission- council: KD OCT -9 PM 6: 20
Cultural Council
Date: 2016-09-19 Time: 7:00 PM
Building: Pleasant Street Senior Center Location: Arts and Crafts Room
Address: 49 Pleasant Street
Purpose: Business Session:
Attendees: Members - Present:
Nora Bucko, Mary Ann Kozlowski, Nancy Ziemlak, Donna Schenkel, Jane
Soloway, Beth MosierRosemary Lewis
Members - Not Present:
Others Present:
Minutes Respectfully Submitted By: Rosemary Lewis
Topics of Discussion:
The meeting was called to order by Donna Schenkel at 7:00 pm in the Arts and Crafts Room of the
Pleasant Street Senior Center.
Minutes of the previous meeting were approved after one correction.
New member Beth Mosier was introduced. She has completed her training. Donna showed the copy of
the ad that ran in the Reading Recreation Brochure and the program from the St. Agnes Summer
Musical production. An updated member list was passed out and the information was also changed on
the MCC website. Nancy sent the information to the Town for local website update.
Treasurer's Report was presented. Information is current through June, 2016. Jane reported there
have been 4 reimbursements since: Reading Antiquarian Society, Reading Community Singers, Birch
Meadow PTO and North Suburban Child and Family Resources Network. New request for
reimbursement has been received from Delvena Theater Company. Jane met with Sharon from the
town Finance Department. She will send the LCC Accounting form by the deadline of 10/15/16.
Donna submitted an invoice for the Reading Recreation Ad.
The following schedule of meetings was approved:
November 2, 2016 (Wednesday) 6:30 pm Review grant applications
November 16, 2016 (Wednesday 6:30 pm Interviews with applicants
December 14, 2016 (Wednesday) 6:30 pm Voting Meeting
January 9, 2017 (Monday) 7:00 pm
February No Meeting—State Awards
March 6, 2017 (Monday) 7:00 pm
April 3, 2017 (Monday) 7:00 pm
May B, 2017 (Monday) 7:00 pm
Publicity:
Member information has been updated. An ad did appear in the"Your Community Connection"
publication and Mary Ann will small a press release from John Lewis and Brad Jones that talks about
the budget approved for MCC. Information will also appear in the Advocate and the Chronicle
websites. The sign on the common is scheduled to go up October 3, 2016. Donna will put it up and
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take it down. Nora suggested we use our email list to send out a reminder about the deadline for
applications, which is Oct. 17 this year due to the 15"' being on a Saturday. Nancy will do this. Mary
Ann suggested that next summer we get Information about applying for a grant to Maureen Knight, of
Your Community Connection to be included In the summer edition. This is sent out electronically and
there is a paper copy available at the Town Hall. It was also decided to send the information to Arts
Reading for their website and Facebook page.
Discussion ensued about the use of 15% of our grant moneys to sponsor a project. Ideas were put
forth: Collaborating with the Reading Library for some kind of program was one suggestion; getting
high school students in collaboration with RCN to produce a new video that could be used to
champion our grantees and, generally,the arts in Reading was also brought up. Nancy will look into
these ideas further, and find out about the restrictions on use of the money. Donna asked if we
should have a Logo designed. She will research this for next meeting.
Next, the online application process was discussed. The Town's website has a link to the electronic
form, and also to a paper copy. Nancy mentioned that one benefit of the online application is that
there is a screening feature—If certain questions cannot be answered appropriately, it will not let the
applicant proceed.
There was discussion about the survey we will need to conduct next spring. Ideas about the best way
to get optimal response rate were entertained. Suggestions included alerts on the Town's website,
use of our email list, Survey Monkey.
The meeting adjourned at 7:38 pm.
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