HomeMy WebLinkAbout2018-07-09 Board of Library Trustees Minutes a ork �
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Meeting Minutes RE(;E!VEO
TOWN CLERK
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Board - committee - commission - council: all SEP 13 PM 12: 03
Board of Library Trustees
Date: 2018-07-09 Time: 7:00 PM
Building: Reading Public Library Location: History Room
Address: 64 Middlesex Avenue Session: Open Session
Purpose: General Meeting Version: Final
Attendees: Members - Present:
John Brzezenski, Chair; Chemie Dubois, Vice Chair; Alice Collins, Secretary;
Nina Pennacchio; Andrew Grimes, Monette Verrier
Members - Not Present:
Others Present:
Amy Lannon, Library Director; Ashley Waring, Assistant Library Director;
Ray Miyares, Town Counsel; Eric Reustle, Associate Town Counsel
Minutes Respectfully Submitted By: Alice Collins, Secretary
Topics of Discussion:
Meeting Called to Order 7:04 p.m.
I. Approval of Minutes from June 11, 2018
Motion: To approve Minutes (Verner/Grimes)
Vote: Approved 6-0-0
II. Review of policies with Town Counsel:
In an effort to update Library policies to better match the evolving use and purpose
of the building, the Trustees invited Town Counsel to discuss existing policies and
gather feedback about possible changes. Mr. Miyares and Mr. Reustle will work on
updated language and have something ready for Trustee discussion at the
September 10 meeting.
III. FY2019 Director Goals
Reviewed and discussed goals, which were developed in conversation between Mr.
Brzezenski and Ms. Lannon as part of her annual review. They build upon last year's
goals and are drawn from the library's strategic and action plans.
IV. Financial Report FY2018
Ms. Lannon shared that the year ended well; the library spent down all expense
funds. No trust money was used in FY18; some gift money was used.
V. Director's Report:
Personnel: The Borrower Services department is seeing a lot of staff changes.
Senior Library Associate Patty O'Donnell retired, and received sick leave buy back.
This will hit our FY19 salary budget, and if necessary, we will ask for a transfer of
funds next spring. Suzy Axelson (previously a substitute) was hired for a scheduled
shift in the department. Associate Donna Beaulieu has been hired for a full-time
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position at the Police Department; her last day at the library is July 28. Associate
Andrea Hogan is increasing to a 20 hour/week benefited position. In our recent
interview process for a Borrower Services position, we found 2 good candidates, and
will offer a regular position to one and substitute position to the other. All positions
in the department should be filled by August 1.
Programs and Services: The Outreach Working Group is going to do some "pop
up" libraries this summer, starting with Meadowbrook Club as a test site. The"Pulse
of Reading" world cafe discussions will continue with Library leadership; we plan on
hosting another 3-5 smaller sessions in the fall. The summer kick-off Eats/Beats
event was a huge success. About 550-600 people came to enjoy music, food, and
community in the library parking lot.
Flagpole project update: Mr. Yatsuhashi thinks he can illuminate the flags from
inside the library basement Technical Services office. This will solve the problem of
powering the light, as it could be plugged into an internal wall outlet.
VI. Other Business:
Ms. Waring has hired a developer, Bartlett Interactive, and is beginning a website
redesign project update. The aim is to complete the project in the fall. Our last
redesign was almost 6 years ago. Ms. Verner expressed interest in being involved.
Adjournment 8:45 pm
Motion to Adjourn (Collins/Pennacchio)
Vote: Approved 6-0-0
Respectfully submitte
Alice Collins, Secretary
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