HomeMy WebLinkAbout2018-02-12 Council on Aging Minutes O
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Board.- Committee Commission - Council:
3d AUG 23 P11 12:2
Council on Aging
Date: 2018-02712 Time: 6:30 PM
Building:- Pleasant Street Senior Center Location: . Lounge. Room
Address: : 49 Pleasant Street
.Purpose: Session:. General Session
Attendees: Members - Present:
Joan Coco, Jolyn:Ek, Margaret Havey, John Parsons, Thomas Procopio, .
Sandy Shaffer, Marilyn Shapleigh, Brian Snell; Jane Burns (Admin),
Members - Not Present:
Sally Hoyt (Associate Member), Pooja .Parsons (Associate Member), Jayna
Stafford (Associate Member)
Others Present:
Barbara Carney
Minutes:Respectfully Submitted By: 'Marilyn Shapleigh
Topics of Discussion:
Call to Order: 6:32•by Thomas Procopio_.
Acceptance of Minutes from 1/8/2018: -Accepted
Elder Services.January. •Report (Admin): Manual records are being maintained for programs
not offered due to insufficient staff. The database system does not currently have-the-
ability
ave the:ability to track waiting lists. Jane Burns will-add special meal wait list counts.and average
daily attendance. .Accepted:
Financial January Report (Admin): Accepted.
MVES Report(Brian Snell): Dan O'Leary was on.vacation last month. The legislative
breakfast is being planned for March. 'The Rotary Club donated 600 meals to Mystic Valley
Elder Services and 200 to Reading Elder Services (oatmeal breakfasts that feed up, to 6
people).
Old:Business:
Dementia Friendly Reading Next Steps; The Leadership team is.starting to meet_on the 2"d
Wednesday of each month. They are targeting. 2 sectors (business and-one other) and
going door to door surveying people; the plan is.to develop a series of action items based
on the feedback received. Jolyn Ek will be attending on Wed. Jolyn Ek and Marilyn
Shapleigh Volunteered to be called upon to help interview leaders,in the two targeted
sectors: Tomorrow the state is holding a regional meeting in Beverly.
25th Anniversary Planning: Jane Burns ran a proposal by the town manager and got his
blessing for a June barbeque street party with band (Pleasa.n.t Street.from Middle to:Parker
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Street plus the Center and its.patio). The firefighters:union has been n asked.if they would
like.to do the barbequing. The-event will be scheduled for 2 hours on a Sunday and include
arts events. -Funding for:food may come from the fire fighters union (they will decide if and
-how they would. like to participate at their next meeting on 2/27):. Burbank could fund
. ,Music ($650). The Town will cover tables and chairs, staff.time, and custodial time.($144), . .
If the firefighters don't fund food; it might cost about $2000.', The Council members agreed
that this(was a good plan. Volunteers are needed to take a lead in planning. Joan Coco,
Marilyn Shapleigh, and Thomas Procopio said they-would be willing to. help (probably mostly
evenings). John Parsons is willing to,go to businesses.for donations. Marilyn Shapleigh is
available to participate in:evening planning meetings: Jayne:Burns will reach.out to:a
couple of other people she has in mind.who:may be willing to volunteer; she'll send out an
email to see who and when they would like to.meet, outlining opportunities to help to plan
marketing the event, plan give a ways, help with fund raising, etc. She'll aim for the 1St
week in March:
Computer Room Update The computers were,purchased and IT installed them on schedule.
Jayne Burns notified the Reading Coop that the computers had been installed. She's also
asked to see if they will fund it so the: money spent out of Council funds could be redirected
for the rest of the initial project.(e.g., the electronic whiteboard).
New Business:
New Resident Event:. Tuesday, March.20th (5:30-7:00) there will be a new resident.
program at the library. Jane Burns will be there and invites others to participate. It could
be an opportunity to promote the 25th anniversary. Council members are asked to email
Jane Burns if they want-to participate:
Volunteer Dinner: Thursday April 19th. Motion to approve $1,400 from Patrons to fund
the volunteer dinner by Joan Coco, second by Thomas Procopio.. Approved by all:
..Upcoming Events: Volunteers are needed for March.30 Easter food delivery. Sandy Shaffer;.
John Parsons, Joan Coco,:and Margaret Havey volunteered to help deliver meals. The Town
Manager is coming to the Center's March 8th lunch and .learn to talk about the override.
Adjourned: Motion to adjourn by John Parsons, Second by Brian Snell. All in favor:
Adjourned at 8:00..
Next COA Meeting: Monday, March 12, 2018.
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