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Home My WebLink About2018-06-11 Housing Authority Minutes O N OPRO. . . . .,.� Town of Reading y e Meeting Minutes :�.. ti _ r~ lfir`ED . ; } CL ,639:)NCORQ�� i'1°.d f.; 419 P Y. . Board - Committee -Commission -.Council: 2111'JUL 25 PM 7: :I 9 Housing Authority. Date: 2018-06-11 Time: 5:30.PM Building: Location: -Community Room Reading Housing Authority Administration Address: 22 Frank Tanner Drive Session: Open Session Purpose: , Annual, Board Meeting Version: Final Attendees: Members' Present:. Diane L. Cohen, Chair;. Richard Robbins, Vicer.Chair; Timothy Kelley,.., Treasurer.; Beatrice Perkins, State Tenant Representative; Charles.Adams,- Member :-Members - Not Present: Others Present: Julie M. Johnston, Executive-Director/Secretary Minutes-Respectfully Submitted By: Julie M. Johnston Topics.of Discussion: A regular business .meeting of the Reading Housing Authority was held: on Monday, 'June 11, 2018 at the office. ,of .the Reading Housing .Authority, Reading, MA. Chair,- .Diane. Cohen, called the.meeting to order at::5:30 p.m. . Members Present: Diane'Cohen- Richard Robbins, Kevin Mulvey Members Absent: Timothy Kelsey, (State Tenant Representative - Vacant) Others,.Present: Julie M. Johnston,.Executive Director Minutes Move Richard Robbins Second Kevin Mulvey Vote 3-0 18-092 VOTED: To accept for the record the Minutes of the Meeting of May 15, 2018, as:: presented. Finances Move .Richard Robbins Second Kevin Mulvey Vote 3-0 18-093 VOTED: To.approve and sign' the checkroll/billroll for May 2018.for Accounts Payable Check numbers 7347 through-7378, as presented. Finances Move Richard Robbins Second Kevin Mulvey Vote 3-0 18=094 VOTED:. To approve Payroll Summary as presented for May .2018 in the amount of$18,482.06 as presented. Finances Move Richard Robbins Second Kevin. Mulvey Vote ' 3-0 18=095 VOTED:. To approve Section 8 Voucher Program. Wire-transfer-of funds for June 2018.irr the amount of$115,648.07.as presented. Page i 1 Finances Move . Richard Robbins Second Kevin: Mulvey; Vote 3-0 . 18-096 VOTED: To certify receipt of monthly operating.statements for=all RHA programs for the-month end April 30, 2018 of the-current ifiscal year, FEMAIMEMA Reimbursement for.snowstorm Jan,.26-28, 2015 Move Richard Robbins Second Devin Mulvey. Vote 3-0 18-091 VOTED: To enter into a contract with the Commonwealth of Massachusetts' Emergency Management Agency for the,federal. share .of ;reimbursement under FEMA-.. 4110=DR7MA in the amount of. $3,432.31, and to assign RHA Executive Director, .Julie Johnston, as authorized signatory to sign contracts and: other legally binding documents related to this contract. Artis Senior Living Payment Transfer Move Kevin Mulvey Second Richard Robbins Vote - 3-0 18-098 VOTED: To approve transfer of funds received from Artis Senior Living in the amount of $35,000 to the Town of Reading'Affordable Housing Trust Fund. HUD Published FY 2018 Income-LimitsMove Richard Robbins Second Kevin Mulvey Vote 3=0 18-099 VOTED: To approve;and adopt the HUD published fiscal year 2018 Income Limits. by household size for determining; admission to HUD Housing Choice Voucher: Program effective April 1, 2018. Section 8 Payment Standards , Move Richard Robbins Second Kevin Mulvey Vote 3-0 . 18-100 VOTED: - To approve: and adopt RHA Section 8 Payment'Standards based on 1.00% of HUD's published fiscal year 2018 Massachusetts Fair.Market Rent Documentation System-effective November 1, 2017: .Director's Report/Program Updates:. Vacancy Report: Unit Vacant Maint.,Ready Leased # Days Vacant 17-7 03/3.1/18 . 04/26/18. 05/16/18 27+20,= 47. .30-8 05/31/18 37-2 05/31/18 . Section 8.Housing Choice Voucher Program Update June 2018:, 100 Vouchers.Leased; 8 Vouchers Ported Out; 2:Vouchers Looking. Total HAP Paid. $110,047.77.+ Fees,to CHA Paid $5,617.807 HAP Fraud Recovery ($17,50) $115,648.07 Tom Fowler and I are planning a conference call with our HUD. Financial Manager,to.review our 2 Year Forecasting spending and lease ups. Maintenance Work Orders for May 2018: .Total Count: 48 Completed: 39 Incomplete: 9 Contracted with Riley Landscaping to mow lawns at RHA properties. $525/bi-weekly Annual Inspections ,- Contracted with Assabet Valley Housing Inspections, Steve Sheldon/Owner to perform annual inspections at Tannerville ($11/unit) and Family units ($25/unit). Total = $1,130 - Cook Outs- Every Wednesday, July 11 to August 29th /End of Season Cook Out Sept 12th RHA to set up grill at 11:30 a.m., and will. provide grilled hamburgers & hot dogs, rolls, condiments and paper goods. Residents are welcome to provide accompanying side dishes. Board would like to continue this tradition at Tannerville. Monthly Reporting Requirements: Page 1 2 DHCD::.Board Attendance Submitted for:May 2018 Meeting,. FY18 Budget Certifications and .. Budget Submitted,-Report Submitted/Tenant Accounts Receivable (TARS) Town of Reading and RHA Website:-Board Agenda Posted for-June-2018.Meeting, Board_ Approved Minutes posted for April- 2018 Meeting, Reading Program Guideline filed with Town Clerk fo.r. units.with Deed Rider. Restrictions. , RHA Property &:Construction Proiect Updates: Tannerville: Shutter. Replacement Project work began .on .06/04/2018 with . the expectation the entire project will be completed .this week.. Many residents have commented positively. about the new-look, and:the courteousness. of the contractors who' - . . : performed ho - performed the work. --Tannerville: Tree Removal Work scheduled for June 13tH., Old Business:. - - RHA Board Vacancy: Kevin Mulvey.announced he will not be seeking re-appointment to the RHA Board.. Commissioners will recommend two candidates to the Select Board to fill .. the State Tenant Representative .position and the Member position, Ms.. Bea-: Perkins, Resident, and Mr. Charles Adams, Reading resident. -1004 Gazebo Circler Timothy Kelley and Director Johnston 'attended the Select:-Board meeting on 05/29/2018.- Select Board determined that: it would not be 'a wise use:of Affordable Housing Trust Funds.to.preserve the affordability component of.this one unit-to include it on the Town's Subsidized Housing Inventory (SHI). The Select Board would like to discuss future plans for affordable housing and explore ways to leverage additional-funds for the Trust. RHA Board agreed that the :seller may:move forward with. the sale of the property and RHA will work together with seller's attorney to.establish terms and conditions. -Old Reading Schoolhouse Condo update provided in email dated 06/05/2018 was presented to.the Board. New Business: -FEMA/MEMA Application: RHA was: notified that 'its'_application for .reimbursement due to . the.snowstorm of January 26-28', 2015 which was declared a federal•diisaster, has been approved..in the amount of $3,432.31... All documents will be.signed and forwarded to MEMA for reimbursement. -Artis.Senior.LiVing of Reading: Town Counsel has-notified.RHA that the $35,000 payment . in lieu of units should be made payable:to the Town Of Reading,. Affordable Housing Trust Fund. Director Johnston reports that the MassNAHRO Annual Conference was a success.: DHCD: has begun plans, to roil out the new Common Housing.Application:for Mass Public Housing (CHAMPS):. Training and migration will go live for all LHA's in October 2018 and five to the . public on January. 1;.2019. Harpers Payroll Service.-.in order to-transfer to.Harpers Payroll. Service, Chair Cohen and;. Vice-Chair Robbins signed documentation providing two required signatures for pa'yroll-and electronic funds transfers.. Correspondence.from Gazebo Circle Home. Owner.offering to sell garage to RHA. - RHA. - Board considered the request.to purchase the garage and have determined to pass-on the offer.: . Other Business: -RHA Board reviewed, and approved the HUD Income Limits and Payment Standards for. adoption. Board Schedule. BOARD MEETING: . ,Next Regular Board. Meeting scheduled ,for Monday, July .9, ...2018 at 5:30.p.m. . . . . . . . 18-101 VOTED TO ADJOURN: 6:05 P.M. Move Kevin Mulvey Second Richard Robbins Vote '3-0 Respectfully submitted, 7u&At.moron Julie M. Johnston Secretary/Executive Director Page 1 3