HomeMy WebLinkAbout2018-07-09 Housing Authority Minutes N OFR
Town of Reading I ;V
Meeting Minutes
!{4 R n
co
Board - Committee Commission - Council: 2116,AUG 14 PM 7: 02
Housing Authority
Date: 2018-07709 Time: 5:30. PM.
Building: Location: Community Room
Reading Housing Authority Administration
Address: , 22 Frank Tanner Drive Session: Open Session:
Purpose: Board Meeting Version: Final
Attendees: Members - Present:
Diane Cohen, Richard Robbins, Timothy Kelley, Beatrice Perkins, Charles
Adams
Members - Not Present:
Others Present:
Julie.M. Johnston, Executive Director
Minutes Respectfully Submitted By, Julie.M. Johnston,_ Executive.Director
Topics of Discussion:
READING HOUSINGAUTHORITY
MINUTES OF THE REGULAR BOARD MEETING July 9,2018
A regular business meeting of the Reading Housing Authority was held on Monday,- July 9,
2018 at the office of the Reading Housing Authority, Reading, MA. Chair, Diane Cohen,
called the.meeting to order at 5:30 p.m.
Members Present: Diane-Cohen, Richard Robbins, Timothy,Kelley, Beatrice Perkins,-Charles
Adams
Members Absent:
Others Present: Julie M. Johnston,Executive Director
Welcome Beatrice Perkins and Charles Adams as newly appointed -RHA Commissioners-
RHA Members'expressed gratitude to.Mrs. Perkins and Mr. Adams for"volunteering to serve on
the Board.
ANNUAL REORGANIZATION: Chair requests Secretary to assume the Chairmanship
for reorganization.
To nominate Chairman Move Timothy'Kelley Second Diane Cohen Note
5-0
19-001 VOTED: To nominate Richard Robbins for position of Chairman.
To nominate Vice-Chair Move Richard Robbins Second Diane Cohen Vote
5-0
Page 1
1
19-002 VOTED: To nominate Timothy Kelley for position of Vice-Chairman.
To nominate Treasurer Move Diane Cohen Second Timothy Kelley Vote
5-0
19-003 VOTED: To nominate Beatrice Perkins for position of Treasurer.
To nominate Asst. Treasurer Move Timothy Kelley Second Richard Robbins Vote
5-0
19-004 VOTED: To nominate Charles Adams for position of Asst.Treasurer.
To elect officers for upcoming year Move Timothy Kelley Second Diane Cohen Vote
5-0
19-005 VOTED: To elect the following slate of officers for Fiscal Year 07/01/2018 to 06/30/2019:
Chairman— Richard Robbins
Vice-Chairman- Timothy Kelley
Treasurer— Beatrice Perkins
Asst. Treasurer - Charles Adams
Member- Diane Cohen
To return floor control to new Chair Move Diane Cohen Second Richard Robbins
Vote 5-0
19-006 VOTED: To have Secretary, Julie Johnston, return floor control to newly elected
Chair,Richard Robbins.
Minutes Move Timothy Kelley Second Diane Cohen Vote . 5-0
19-007 VOTED: To accept for the record the Minutes of the Regular Business Meeting of
June 11, 2018, as presented.
Finances Move Diane Cohen Second Timothy Kelley Vote
5-0
19-008 VOTED: To approve and sign the checkroll/billroll for June 2018 for Accounts
Payable Checks numbered 7379 through 7418, as presented; Payroll Summary as presented for
June 2018; Section 8 Voucher Program wire transfer for July 2018 in the amount of $
112,302.56 as presented.
Finances Move Timothy Kelley Second Diane Cohen Vote 5-0
19-009 VOTED: To certify receipt of monthly operating statements for all RHA programs
for the month ending May 31, 2018.
Certificate of Final Completion: Shutter Replacement Proiect#246056
Move Timothy Kelley Second Beatrice Perkins Vote 5-0
19-010 VOTED: To approve the Certificate of Final Completion and Application for Payment
#2 in the amount of$1,230 for FISH project number 246056 associated with the Shutter
Replacement Project at Tannerville, as presented.
Director's Report/Program Updates:
Vacancy Report:
Unit Vacant Maint. Ready Leased #Days Vacant
30-8 05/31/18 06/18/18 06/26/18 26
37-2 05/31/18 06/25/18 06/25/18 25
08-6 06/30/18
Page 1 2
Section 8 Housing Choice Voucher Program Update:
July 2018: 98 Vouchers Leased; 8 Vouchers Ported Out; 2 Vouchers Looking. Total HAP Paid
$106,702.26 +Fees to CHA Paid$5,617.80 —HAP Fraud Recovery$17.50 =$112,302.56
Maintenance Work Orders for June 2018:
Total Count: 54 Completed: 31 Incomplete: 23
*RHA Owned, 501 Gazebo Circle—Air Conditioner compressor replacement$2500/All
Season's Cooling &Heating performing the work. If compressor replacement does not
resolve problem than the cooling system&hydro coil will need replacing, All Seasons
provided quote of$7900.
Staff Training:
CHAMPS Training attended by Julie Johnston, E.D. and Emily LaMacchia, H.M. on 07/16/18
Postage Meter Lease Cancelation:
Lease with Pitney Bowes to expire 09/29/2018. Postage Meter no longer needed due to
significant mail
decrease from Section 8 Department and DHCD conversion to Central Wait List for applicants
on
01/01/2019. Cost to lease & supplies $638/year. Metered stamps only saved us 0.03 cents per
first class postage. To purchase a small scale ($26)to weigh heavier envelopes. Stamps will be
.stored in E.D. office and disbursed to staff upon request, authorized by E.D.
Monthly Reporting Requirements:
DHCD: Board Attendance Submitted for June 2018 Meeting
Town of Reading and RHA Website: Board Agenda Posted for July 2018 Meeting; Board
Approved Minutes posted for May 2018 Meeting
RHA Property & Construction Project Updates:
-Tannerville: Shutter Replacement Project Final Completion Certificate & Application for
Payment #2 was reviewed and approved by the Board. Board commented on the nice
appearance of the black shutters throughout the complex.
-74 Bancroft Street Cement Walkway and Stair repairs, were completed in-house by
Maintenance, Ed Bennett. Once DHCD assigns a FISH.# we will submit receipts and labor
costs for capital project reimbursement.
- Tannerville: Tree Removal work completed by Northeast Tree for $9400. Once DHCD
.assigns a FISH#we will submit invoice for capital project reimbursement.
Old Business:
-1004 Gazebo Circle: Attorney for seller sent email stating the property is under agreement for
sale to a market rate buyer for $375,000, set to close on 08/08/2018, and requests RHA forward
a draft of the proposed terms and release. Vice-Chair, Timothy Kelley, offered to work on a
draft for review.
-Old Reading Schoolhouse Condominium Update per email dated 06/21/2018 was reviewed.
New Business:
-Harpers Payroll Services were implemented today for first paycheck in FY2019, dated
07/12/2018.
Board Schedule
NEXT BOARD MEETING: August 13,2018 @ 5:30pm
19-011 VOTED TO ADJOURN: _6:27 _ P.M. Move Diane Cohen Second
Beatrice Perkins Vote 5-0
Respectfully submitted,
At.Pf w fora
Julie M. Johnston
Page 1 3