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Home My WebLink About2018-04-17 RMLD Board of Commissioners Minutes oFp�, Town of Reading TG � C'�LERK Meeting MinutesA �- SJ9+I,YmRP��P Board - Committee - Commission - Council: i RMLD Board of Commissioners Date: 2018-04-17 Time: 07:30 PM fBuilding: Reading Municipal Light Building Location: Winfred Spurr Audio Visual Room Address: 230 Ash Street Session: Open Session Purpose: General Business Version: Final i Attendees: Members - Present: David Hennessy, Chair David Talbot, Vice Chair Tom O'Rourke, Commissioner John Stempeck, Commissioner Philip B. Pacino, Commissioner Members - Not Present: Others Present: RMLD Staff: Coleen O'Brien, General Manager I- Hamid Jaffari Director of Engineering and Operations Jane Parenteau, Director of Integrated Resources Wendy Markiewicz, Director of Business, Finance, and Technology Tracy Schultz, Executive Assistant Citizens' Advisory Board: Dennis Kelley, Secretary Minutes Respectfully Submitted By: David Hennessy, Secretary Pro Tem Topics of Discussion: Call Meeting to Order Chair Pacino called the meeting to order. Chair Pacino announced that the meeting is being videotaped at the RMLD office at 230 Ash Street, for distribution to the community television stations in North Reading, Lynnfield, and Wilmington. Chair Pacino then read the RMLD's Code of Conduct. Public Comment Chair Pacino welcomed Mr. Kelley,who had no comments.There was no public comment. Reorganization of the RMLD Board of Commissioners Chair Pacino stated that it has been an interesting year. At times it has been stressful, but RMLD has come out on the other side, All the Commissioners commended Chair Pacino for the great job he did as Chair. Chair Pacino then opened the nominations. Mr.Stempeck nominated David Hennessy for Chair of the Board of Commissioners. Mr. O'Rourke seconded. Page I 1 Mr.Stempeck made a motion,seconded by Mr. O'Rourke, that the nominations be closed. Motion Carried: 5:0:0. Reorganization of the RMLD Board of Commissioners Chair Pacino then announced the Board would be voting for Mr. Hennessy as Chair. Vote Carried: 5:0:0. Chair Hennessy opened the floor for nominations for Vice Chair. Mr. Stempeck nominated David Talbot for Vice Chair of the Board of Commissioners. Mr. { O'Rourke seconded. Mr.Stempeck made a motion,seconded by Mr. O'Rourke,that the nominations be closed. Motion Carried: 5:0:0. Chair Hennessy then announced the board would be voting for Mr.Talbot as Vice Chair. Vote Carried:5:0:0. i It was decided that the Audit Committee will be comprised of Mr. Pacino and Mr. Stempeck. It was decided to dissolve the Policy Committee and have the policies presented to the full Board when ready for review. It was decided that the General Manager Review will occur during a full j Board meeting. The review should be done in July, so individual assessments should be i completed in June. There was concern regarding Ms. O'Brien's assessment due to the plan to change to a calendar year. Ms. Markiewicz explained that RMLD can't be considered calendar year until the end of the year. The Commission determined that Ms. O'Brien could possibly have another review in early 2019, right after the year closes. Discussion ensued over the timing of all employee performance j appraisals. ' Approval of Board Minutes(Attachment 1) Mr. Pacino made a motion, seconded by Mr. Stempeck, to approve the February 22, 2018, I March 12, 2018, and March 15,2018 minutes. Motion Carried. 5:0:0. RMLD Board Member Attendance at Citizens' Advisory Board Meeting Report-Chair Hennessy Chair Hennessy stated that the CAB met on April 1 lth at the Lynnfield Town Hall. RMLD's Capital Budget was presented, but no vote was taken yet. Mr. Kelley stated that the CAB would be ireviewing the Operational Budget the following evening. Report of the Former Chair-Mr. Pacino Meeting of the Sub-Committee on the Payment to the Town of Reading Mr. Pacino stated that the Sub-Committee met on Wednesday, April 11 th. The Sub-Committee discussed the proposal that had been made by RMLD of a two-and-a-half base or CPI and a five percent ceiling. It was decided that the study of the payment should come before any changes to the current Town Payment. The Committee voted to ask the Commission to instruct the Department to proceed with the study and to report back as soon as possible with the results. Mr. O'Rourke asked if the Sub-Committee should be kept in place? Mr. Pacino answered yes.Mr. O'Rourke asked what about the upcoming Town Meeting? Mr. Pacino stated that the Selectmen will give an update. Mr. Stempeck stated that the Committee decided they need to understand facts. Approximately 6-month time frame approximately$100,000 Ms. O'Brien stated that the study will ask for assets by classification. It will work through what is appropriate to spend on capital due to the age of the infrastructure. It will examine reliability, staffing, and financials past and present. They'll speak with Integrated Resources about power supply projections. It's going to take some time because a lot of detail is necessary to be able to project forward. Page 1 2 i r Report of the Former Chair-Mr. Pacino Meeting of the Sub-Committee on the Payment to the Town of Reading Mr. Talbot asked is the purpose of the study to find out what the payment to the Town can be going forward, or is there a greater purpose? Mr. Stempeck answered that the payment is a significant portion of why the study is being done. Ms. O'Brien added that the study is going to i examine financials so that we can determine what our future net income is projected to be. i Mr. Talbot stated that the study should develop a strategic plan on how to diversify. Best practices from other municipals should be examined. Mr. Stempeck replied that should be phase two. The first phase is to see if RMLD is sustainable, then determine what if? We need to } get numbers down first. Mr. Talbot reiterated that he wants to know what other municipals are doing. Mr. Stempeck ' asked if recommendations for increased revenue can be included in the study's scope. Ms. 1 O'Brien replied that the study should make recommendations. 4 Mr. O'Rourke said that he considers this an affordability study on how the formula that determines the payment to the Town can be changed to be more reasonable. i Mr. Talbot asked what other municipals are doing. Ms. O'Brien stated she had previously presented a slide that showed what other municipals are paying. Mr. Talbot stated that RMLD knows it is paying more. Is a study necessary to tell us what we already know? Mr. Kelley asked where the money for the study will come from? The budget process is already underway.Mr. Kelley asked if the CAB vote on the budget needs to be held off? The$100,000 needs to come from someplace.The money currently hasn't been allocated. Ms. O'Brien stated that$100,000 is not a definite number.Mr. O'Rourke stated that it's not going to be spent without approval { Ms. O'Brien stated that she scheduled a meeting for this week to determine if it is possible to get the information RMLD is looking for. The spreadsheet that has been put together may be the best predictive indicator we're going to get that shows the convergence. t Mr.Stempeck made a motion,seconded by Mr.Talbot,that the General Manager investigate, to the best of her ability,whether it makes sense to have a study to engage a consultant to answer the kinds of questions that she thinks she should be in the scope of the study and provide us with feedback at our next meeting. Motion Passed:5:0:0. General Manager's Report-Ms. O'Brien Quarterly Updates: Reliability Report-Ms. O'Brien and Mr. Jaffari(Attachment 2) Mr. Jaffori announced that of the seventy-one items, most have been completed, some are in progress, and the rest are in planning. Since the last update, Station 3 work has been completed. The breakers are being maintained, the relays were replaced, and arc flash is in compliance. The outage management system is being installed by Survalent and will be completed by the end of the week. Staff will be trained on the system next week. RMLD is currently interviewing interactive voice response (IVR) vendors. Under distributive generation, RMLD received a $1 million grant to install a battery storage unit at Station 3. That is being planned. The implementation of the GIS upgrade program is almost done. The engineering model was just sent to Milsoft. Integrated Resources Division -Ms. Parenteau Power Supply Report-February 2018(Attachment 3) Ms. Parenteau announced that RMLD will participate in Reading's Earth Day on Saturday, April 21 5} from 10 to 2 at the Parker Middle School. RMLD is continuing to hold its save Energy and Page 1 3 Money series at the various libraries. RMLD will be at the Reading Library on Thursday, the 26th, at 6 o'clock. RMLD will be at the Flint Memorial Library in North Reading at 6 o'clock on May 7th. _ Integrated Resources Division - Ms. Parenteau Power Supply Report-February 2018(Attachment 3) - Ms. Parenteau announced that RMLD will participat Ms. Parenteau announced that she would be discussing February. Ms. Parenteau started with the spot market prices, which are the day-ahead and the real time prices, from 2014 through 2018. Both the day ahead and real time prices have dropped considerably. In 2014, the average day ahead price was $156.24. In February 2018 it dropped to $39.48. However, there was approximately a 30 percent increase from 2017 to 2018. The day ahead pricing went from $30.33 in 2017 to$39.48 in 2018.The real time went from$29.02 in 2017 to$36.88 in 2018. Mr. Stempeck asked what caused such a sizable difference between 2014 and 2018? Ms. Parenteau answered that in 2014 there was a cold snap, and that was also the beginning of the natural gas constraint. In 2014, there were 1,179 heating degree days. This last February there were 809: It was the warmest February in five years. The cost in fuel was 6.15 cents per kWh in 2014 and 5.88 cents per kWh in 2018. Between 2017 and 2018 there was approximately a 16 percent increase in the embedded average fuel cost. In 2018 RMLD's average energy cost was $2.9 million compared to $2.5 million in 2017. There was approximately a $439,000 increase. The j addition of hydro and contract price increases were the main causes of the increase. i Financial Report- February 2018 -Ms.Markiewicz - (Attachment 4) Ms. Markiewicz announced that she would be reporting on the first eight months of the fiscal year, ending on February 28, 2018. Unrestricted cash of$15.3 million covers about two months of f operating expenses. Accounts receivable are 97 percent current,with up to 90 days considered current. Net plant increased by $3.7 million as compared to February 28, 2017. Base revenue increased 1.1 percent year-to year but there was a 1.7 percent decrease in kWh sales from 2017 I to 2018.There was a 1.8 percent decrease in base revenue as compared to the Financial Report- February 2018 - Ms.Markiewicz- (Attachment 4) budget. Purchased power fuel expenses exceeded purchased power fuel revenue by $2.2 j million. Purchased power capacity and transmission (PPCT) expenses exceeded PPCT revenue j by $412,000. Operating and maintenance expenses are currently under-budget by about 4.7 percent. j l Ms. Markiewicz then presented budgeted capital funds balances and budgeted capital spending from FY2018 through FY 2023. Each year has a beginning balance, the three percent depreciation, actual operating fund transfers, and bond proceeds and other proceeds. The I goal is not to have capital improvement funds go below$1 million. Ms. Markiewicz discussed the projected net income as compared to RMLD's projected budgeted rate of return. There's a downward trend, which takes into account the proposed rate increases. Ms. Markiewicz then discussed the downward trend in kWh sold, and how it lies with our rate of return. Engineering and Operations Report-February 2018 - Mr. Jaffari(Attachment 5) Mr.Jaffari announced that good progress is being made. Most projects will be ending in the last quarter of the fiscal year. Routine capital construction expenditures in February totaled$172,803, bringing the year-to-date to $978,598. Total capital spending was $443,124 in February, bringing the year-to-date to $3,936,645, leaving a remaining balance of $3,748,876. Good progress is being made on routine maintenance. 193 poles have been replaced, and 178 transfers have been completed. RMLD is waiting on Verizon and Comcast. Chair Hennessy asked what can be done to expediate the double pole process. Mr. Jaffari replied that customers can call the two companies. Verizon and Comcast are aware of their backlog. Mr. Jaffari stated that Lynnfield has six pending pole transfers. North Reading has ten transfers and 35 pole butts to be removed, Reading has 25 transfers and 52 pole butts and - Wilmington has 32 transfers and 4 pole butts. 4 � Page 14 i Mr. Jaffari reported that reliability is better than the national and regional averages. Causes of outages are well below five-year averages. RMLD Procurement Requests Requiring Board Approval-Mr.Jaffari(Attachment 6) IFB 2018-36 Residential Energy Audits { Ms. Parenteau explained that an invitation for bids was sent out to 17 companies. Three responded.The bid is lower than the current vendor by$7,300 over the three-year period. Energy j New England will be producing a digital report for all audits performed, which will go directly to the customer as well as the RMLD. RMLD will have access to all collected data and will be a i much more efficient process than what is currently in place. I Mr. O'Rourke asked if the companies make their money exclusively on audits. Ms. Parenteau i stated that the way it is currently set up, RMLD requests that the vendor doesn't make sales pitches. I { Mr. Pacino made a motion, seconded by Mr. Stempeck, that proposal 2018-36 for Residential I Energy Audits be awarded to: Energy New England for$176,400.00 pursuant to M.G.L. c.30B, as the lowest responsive and responsible bidder, on the recommendation of the General Manager. This is a three-year i contract. Motion Passed: 5:0:0. IFP 2018-38 Pad Mounted Transformers Mr. Jaffari stated that these transformers are used in the subdivision upgrades and new construction. Mr. Stempeck asked if the developer would be paying the$10,000 difference.,Mr. Jaffari replied in the affirmative. Mr. Pacino made a motion, seconded by Mr.Stempeck,that proposal 2018-38 for Pad Mounted Transformers be awarded to: WESCO Distribution, Inc. for$33,540.00 and Howard Industries, Inc. ` c/o Power Supply Sales Group for$74,089.00, for a total of$107,629.00, pursuant to M.G.L. c. 164 Section 56D on the recommendation I of the General Manager. Motion Passed: 5:0:0. IFB 2018-40 Janitorial Services Mr. Jaffari explained that the two lowest bids were from vendors who RMLD had previously had to end contracts with early. IFB 2018-40 Janitorial Services Mr. O'Rourke asked for clarification on the contract details. Mr. Jaffari explained that this was to have the office cleaned every day. Ms. O'Brien stated that large areas were removed that just required sweeping because the vendors charged per square foot.That will be done in-house. Mr. Kelley asked Mr. Jaffari if RMLD provides the cleaning supplies. Mr. Jaffari answered in the affirmative. Mr. Kelley stated that Wilmington schools uses the same service. There were some communication issues, but a translator app solved the problem. Mr. Pacino made a motion,seconded by Mr.Stempeck, that bid 2018-40 for Janitorial Services be awarded to:S.J. Services,Inc.,for$101,424.00, pursuant to M.G.L.,c.30B,as the lowest responsive and responsible bidder, on the recommendation of the General Manager. This is a three-year contract. Motion Passed:5:0:0. General Discussion Meeting dates were discussed. Page 1 5 Adjournment Mr.Stempeck made a motion,seconded by Mr. O'Rourke, that the Board go into Executive Session to consider the purchase of real property and return to Regular Session for the sole purpose of adjournment. I A true copy of the RMLD Board of Commissioners minutes as prove b ajority of the Commission. David Hennessy,Secretary Pro Tem RMLD Board of Commissioners i } i' Page 6 READING MUNICIPAL LIGHT; DEPARTMENT BOARD OF COMMISSIONERS REGULAR SESSION TUESDAY, APRIL 17, 2018 APPROVAL OF BOARD MINUTES FEBRUARY 22, 2018, MARCH 12, 2018, MARCH 15, 2018, AND14%°°%1 On ' %4 ATTACHMENT 1 READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS MEETING 230 Ash Street � - Reading,MA 01867 February 22,2018 Start Time of Regular Session: 7:30 p.m. End Time of Regular Session: 9:30 p.m. Commissioners: Phillip B. Pacino,Chair-Secretary Pro Tem John Stempeck, Commissioner-Remote Participant Dave Hennessy,Vice Chair Dave Talbot, Commissioner-Remote Participant Tom O'Rourke,Commissioner Staff: Coleen O'Brien, General Manager Joyce Mulvaney,Communications Manager Hamid Jaffari, Director of Engineering and Operations Tracy Schultz, Executive Assistant Jane Parenteau, Director of Integrated Resources Tyler Abregg,Systems Administrator Wendy Markiewicz, Director of Business/Finance Paul McGonagle, Facilities Manager. Citizens Advisory Board: George Hooper,Chair Reading Board of Selectmen: Reading Finance Committee: John Arena,Chair Peter Lydecker, Chair Barry Berman,Vice Chair Paula Perry,Vice Chair Dan Ensminger,Secretary Vanessa Alvarado,Member Andrew Friedmann,Member Anne Landry,Member - Mark Dockser,Member Public: John Halsey, 75 Beaver Road,Reading Bob Holmes, 123 Gleason Road, Reading Bill Brown,28 Martin Road, Reading John Rogers,39 Tower Hill Road, North Reading Jack Devir,38 Tamarack Road, Reading Karla Doukas, Rubin and Rudman Call Meeting to Order Chair Pacino called the meeting to order. Mr. Arena called the Board of Selectmen meeting to order. Chair Pacino announced that the meeting is being videotaped at the RMLD office at 230 Ash Street, for distribution to the community television stations in Reading, North Reading, Lynnfield,and Wilmington. Opening Remarks Chair Pacino read the RMLD Board of Commissioners' Code of Conduct and explained Mr. Stempeck and Mr. Talbot were participating remotely via call-in. Chair Pacino announced that he would be reading a statement about the Sub-Committee,then would allow the Commissioners to comment,and then the floor would be open for public comment. Chair Pacino asked that the proceedings be orderly. Chair Pacino read the April 2017 Town Meeting instructional motion. Chair Pacino stated that it took time to assemble the Sub-Committee.The Sub-Committee met on September 27,2017 and discussed general ideas.The members were tasked with going back to their respective groups for input. No numbers were discussed. Chair Pacino stated he gave a presentation to the CAB on RMLD's financial structure on October 27, 2017. November was the Town Meeting. December was Christmas. The Sub-Committee attempted to meet in early January but a mutually agreed upon date couldn't be determined.The Sub-Committee met in February,where RMLD made a proposal, and the Board of Selectmen made a counter-proposal. That was the first-time numbers had been discussed. Opening Remarks Chair Pacino asked that the parties work together to get this resolved. The Department has worked through numerous iterations of worksheets and analysis and arrived at what they feel is a good solution that will work for Reading and the ratepayers. However, there is no intent to debate or resolve the issue tonight. The Committee has been tasked with that and is meeting on March 12,at which time a refined and expanded version of RMLD's solution will be presented. It is believed that it will benefit both the ratepayers, Reading, and the other towns. If accepted by all parties, the Committee will recommend that the RMLD Board of Commissioners approve and implement this approach.Therefore, the RMLD Board of Commissioners will be meeting at 7:30 that same night. RMLD must vet the proposed approach and test it against the capital needs of the organization. RMLD has been working with a consultant to determine revenue erosion and its future impact. RMLD has OPEB and pension funding contributions. Ratepayers deserve a well-thought out and deliberated outcome,which the Committee will provide. Vice Chair Hennessy echoed that as a citizen of Reading, and a Commissioner, it is important that they do whatever they can to help address the fiscal pressures on Reading,without impacting all four towns. Mr.Stempeck thanked the Selectmen for their attendance.Mr.Stempeck explained that RMLD's partnership with all four towns is what enables its low rates. Agreements with the other towns necessitate a fair and equitable solution. RMLD wants to help the Town of Reading but also wants to preserve its charter and its constituency. RMLD cannot show favoritism to Reading. Mr.Stempeck stated that everyone needs to take a deep breath and let the Committee do its job. Mr.O'Rourke stated that a number of the Commissioners are also Town Meeting members and thinks the solution can be a win/win. Mr. Lydecker called the Finance Committee to order. Mr.Talbot was not available. Mr.Stempeck explained Mr.Talbot was driving and may have lost reception. Chair Pacino opened the floor for public comment. ° Public Comment Mr.Arena, Reading Board of Selectmen,thanked the Commission for their comments.Mr.Arena then stated that it is February and the commitment to assemble the Sub-Committee was made in April. Mr. Arena then stated that the override question on the upcoming ballot has nothing to do with tonight and clarified that the events at RMLD will have no effect on the override vote.Mr.Arena then volunteered himself to serve on the Sub-Committee and stated that he wanted to have a status report by the annual Town Meeting and have the issue wrapped up no later than June. Mr. Lydecker, Finance Committee, asked if a member of the Finance Committee can serve on the Sub- Committee. Chair Pacino replied that they can't be a member, but can be a non-voting liaison. Ms. Alverado volunteered to serve as such. Mr. Berman, Reading Board of Selectmen, commented on the budget struggles that Reading is facing. The Commonwealth of Massachusetts used to fund 25 percent of the Town's revenue; now it's down to 15 percent. The Town is going to the tax payers again to support public safety and education. Mr. Berman stated that he wants to make sure it's not implied that RMLD is being stingy.The Town of Reading is grateful to have RMLD. Mr. Berman reaffirmed that the intention is to have the Sub-Committee meet on March12 and asked if the Sub- Committee votes. Chair Pacino explained that the Sub-Committee members make recommendations to their respective Boards for a vote (the CAB, the Board of Selectmen, and the RMLD Board of Commissioners). Mr. Berman stated that there is a Board of Selectmen meeting on the 13th.This issue could be resolved a month before the Town Meeting. Mr. Arena requested that a second Sub-Committee date be scheduled in case there's a need for one. March 19 was decided on. H 2 — Public Comment Mr. Rogers stated that he would return on another night to discuss solar, but stated that RMLD should see new technologies as a potential boon. The Board took a five-minute recess, at which point most attendees left. Citizens'Advisory Board Mr. Hooper stated that he had nothing to add. Chair Pacino explained that the remote participation of two Commissioners means that all votes must be roll call. Approval of Board Minutes-December 14,2017(Attachment 1) Mr. O'Rourke made a motion,seconded by Vice Chair Hennessy,to approve the minutes of the December 14, 2017 Board meeting. Chair Pacino called for a poll of the vote: Mr. O'Rourke: Aye; Chair Pacino: Aye;Vice Chair Hennessy: Aye; Mr. Stempeck: Aye; Mr.Talbot: Aye. Motion Carried.5:0:0. Financial Report- December 2017-Ms.Markiewicz- (Attachment 3) Ms. O'Brien requested that Ms. Markiewicz present first. Ms. Markiewicz stated that in December RMLD moved $1.2 million to the Capital fund,which our rate of return allows us to do.Capital assets are up$3.7 million from last year, which shows that we're continuing to build on our capital infrastructure. Accounts receivable are about the same as this time last year, running 93.8 percent current. Last year was 93.7 percent current. Accounts payable is up about$1.1 million,which is due to timing. The cash operating fund is up$1.4 million from last year. The depreciation fund and the construction fund together are down$78,000.This is insignificant. There is$33,000 earned interest on the depreciation fund. The depreciation is transferred from the operating fund monthly, so it 1 doesn't skew the financials. The depreciation transfer was $2.1 million. The total source of capital funds is $8.3 ' - million. $2.7 million has been used, which leaves $5.5 million. Base revenue has a one percent decrease, while there's a one percent increase in operating expenses. $13.5 million revenue in 2016 is down to $13.4 million in 2017. Operating expenses were$10.1 million in 2016,currently$10.2 million. Overall,Operating and Maintenance expenses are under budget is under budget. Base revenue and kwh sold by month in the first six months of the fiscal year 2017 and 2018 are both down. The spike in December 2017 was due to a 16 percent increase in heating degree days.The YTD financials compared to budget should be at 50 percent because we're half way through the year. RMLD is at 46.8 percent,which is slightly over budget,which is related to power costs. General Manager's Report -Ms. O'Brien Ms.O'Brien reported back on the opportunity she had to attend the Public Power Summit that was a nationwide networking session put on by NextEra Energy and Florida Power and Light.Training sessions included the future of worldwide energy resources, gas pricing and energy pricing, operations of larger utilities, and Human Resources strategies for new generations. Ms. O'Brien had the opportunity to tour NextEra's solar energy lab and their wind operation center. RMLD is working with NextEra on risk management and our strategic plan, and it really put it into perspective how many people are involved. Ms. O'Brien thanked the Commissioners for allowing her to attend. Integrated Resources Division a. Community Engagement-Ms. Parenteau Ms. Parenteau stated that 21 students have signed up for the high school art contest,and will be submitting their entries by April 13. RMLD is working to make its website mobile friendly. In April RMLD will be hosting Save Energy and Money sessions at the town libraries. One was held at the RMLD in January and 50 people attended. b. Power Supply Report-December 2017-Ms. Parenteau (Attachment 2) Because it was the end of the year, Ms. Parenteau stated that she looked at CY 2016 versus 2017.The fuel charge adjustment averaged 4.9 cents/kwh in 2016. In 2017 that dropped about 5 percent to 4.6 cents/kwh. 3 Power Supply Report-December 2017-Ms. Parenteau (Attachment 2 The fuel charge is a pass through to the customer.The monthly purchase power capacity transmission charge is being driven up by capacity costs. Between 2018 and 2017 there is a$5 million increase in capacity alone.The New York Power Authority credit that residential customers receive remained fairly flat. In 2016 it was 4.8 cents and in 2017 it increased 4.7 cents. The fuel charge plus the PPCT charge subtracting the NYPA credit inCY 2016 averaged 9.448 cents and in CY 2017 averaged 9.46. Engineering and Operations Report-December 2017-Mr. Jaffari(Attachment 4) Mr.Jaffari announced that he would be reporting on the month of December. Routine capital construction non- project December spent$126,093 bringing the YTD to$672,906.Total capital spending,across all categories,was $499,594,bringing YTD to$2,736,558,with a remaining balance of$4,948,963.There are two large projects getting started next week: Station 3 reactors and upgrading the infrastructure on Woburn Street in Wilmington. RMLD is making good progress on routine maintenance: 165 out of 180 pole transfers have been completed. Tree trimming is going well. Substation maintenance showed no hot spots. Underground subdivision upgrades are being done to address aging underground facilities. Mr. Jaffari then moved on to double poles: Lynnfield has 5 transfers pending; North Reading has 12 transfers pending and 17 pole butts; Reading has 23 transfers pending and 59 pole butts; Wilmington has 10 transfers pending. Mr. Jaffari announced that the reliability indices show that for the entire year of 2017, RMLD was below national and regional averages.All causes of outages are going down. Ms. O'Brien added that the new GIS System validates data that RMLD was unsure about. RMLD recently found out that there are 212 underground subdivisions that are over forty years old. It confirms what we thought about the aging infrastructure, and the costs of these replacements will be reflected in the capital budget. 11 RMLD Procurement Request Requiring Board Approval (Attachment 5) 2018-34 HVAC and Ice Machine Preventative Maintenance and Repair Service Mr.Jaffari explained that the request to bid was sent to 24 contractors. Four responded,with no exceptions. Last time this contract went out to bid it was awarded for$71,368.The increase is due to labor costs. Mr. Stempeck made a motion, seconded by Vice Chair Hennessy, that bid 2018-34 for HVAC and Ice Machine Preventative Maintenance and Repair Service be awarded to: Ambient Temperature Corporation for$89,808.00, pursuant to M.G.L. c. 30, § 39M, as the lowest responsible and eligible bidder on the recommendation of the General Manager.This is a three-year contract. Chair Pacino called for a poll of the vote: Mr. O'Rourke: Aye; Chair Pacino: Aye;Vice Chair Hennessy: Aye; Mr. Stempeck: Aye; Mr.Talbot: Aye. Motion Carried 5:0:0. General Discussion Executive Session At 8:52 p.m. Mr.Stempeck made a motion,seconded by Mr. O'Rourke,that the Board go into Executive Session to consider the purchase of real property and discussion thereon and to return to regular session for the sole purpose of adjournment. Chair Pacino called for a poll of the vote: Mr. O'Rourke: Aye; Chair Pacino: Aye; Vice Chair Hennessy: Aye; Mr. Stempeck:Aye; Mr.Talbot: Aye. Motion Carried 3:0:0. Adjournment Mr.Stempeck made a motion,seconded by Mr. O'Rourke,to adjourn the Regular Session. A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. Philip B. Pacino,Secretary Pro Tem . RMLD Board of Commissioners 4 READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS MEETING 230 Ash Street Reading,MA 01867 March 12,2018 Start Time of Regular Session: 7:30 p.m. End Time of Regular Session: 8:01 p.m. Commissioners: Phillip B. Pacino,Chair-Secretary Pro Tem John Stempeck,Commissioner Dave Hennessy,Vice Chair Dave Talbot, Commissioner Tom O'Rourke,Commissioner Staff: Coleen O'Brien,General Manager Wendy Markiewicz, Director of Business/Finance Hamid Jaffori, Director of Engineering and Operations Joyce Mulvaney, Communications Manager Jane Parenteau, Director of Integrated Resources Tracy Schultz, Executive Assistant Citizens Advisory Board: Public: George Hooper,Chair Dan Ensminger,Secretary, Board of Selectmen Neil Cohen,Member,Citizens' Advisory Board Chris Pollart Call Meeting to Order Chair Pacino called the meeting to order and announced that there is only one item on the Agenda and stated that all the members had not seen the proposal that was presented earlier in the evening; he had been misinformed. Chair Pacino then opened the floor to Commissioner comments. } Discussion of Return on Investment to the Town of Reading Mr. O'Rourke stated that his current assessment is that he is not prepared to vote. While looking at the Town payment,is was discovered a few things along the way. One of these is the outcome of the White Paper,which clarifies what RMLD's obligations are. Secondly, when looking at the financials that were prepared in advance of an offer to the Town, there are several areas of concern. One of these is declining revenues. Mr. O'Rourke stated that he is concerned if RMLD can't afford to pay Reading, giving more to the other Towns isn't going to help matters.Mr.O'Rourke stated he wants to go on record as saying he's not against doing something;he wants to clearly think the matter through.The fundamental issue is the payment to the Town is a significant amount of money. Mr. O'Rourke stated that as a Reading resident he understands Reading's needs but would like to understand the motivation for the money better.Is it for a particular purpose?Want to do what's right for Reading, but as Commissioners responsible for doing the right thing for the ratepayers, and the ratepayers include three other communities.It's a complicated issue.Mr.O'Rourke stated that he knows some of us feel obligated to push this through because we've been portrayed as being unresponsive. Mr. O'Rourke applauded Chair Pacino and Mr.Stempeck for all the work they've done, but stated this issue needs the input of all the Commissioners. Mr. O'Rourke stated that as a Commissioner, he's concerned that they don't know what the Town is looking for. Are they looking for payment because it's an entitlement or because they feel that we should help them in time of need? That need must be quantified. The Board Members are commissioned to do the right thing by the ratepayers. The profit and loss for the Light Department is enviable; anything that changes that should not be done. Tough times are ahead; revenue is declining, and the Board has an obligation to protect the RMLD. Mr. O'Rourke asked that the Board not vote tonight. Chair Pacino asked if there were other comments. Mr.Stempeck stated that part of the issue is the process.Having the Sub-Committee Meeting and then the Board Meeting has not given enough time for discussion without a potential violation of Open Meeting Laws. Mr. i Stempeck stated that he sees this as a narrative process. RMLD came up with trial balloon tonight.The Town will respond, and if will go back and forth. Mr. Stempeck said that he agrees with Mr. O'Rourke, that they want to understand what the money is for and why those needs are there.The Board commissioned the White Paper-it Discussion of Return on Investment to the Town of Reading lays out what a complicated situation was created. RMLD is a very economically conservative organization that services four towns. The White Paper makes it clear that selling the RMLD is not a possibility.There are too many complications because of existing partnerships and the assets are not what you think they are. Vice Chair Hennessy stated that he has a son in the school system and understands the financial pressure that Reading is under. Vice chair Hennessy stated that he would like to see an option that is a function of RMLD's operating profit, rather than the CPI. Mr.Talbot clarified that members of the Sub-Committee introduced atrial balloon as a viable contribution to the discussion. The Sub-Committee hasn't voted. One of RMLD's values is economic development due to its low electricity rates. Wilmington is trying to grow its industrial zone and is responsible for 56 percent of RMLD's electricity sales. Mr. Talbot stated that RMLD doesn't want to hurt the region's economic attractiveness with higher rates. Mr.Talbot then expressed his interest in what Mr. Hooper's views are. Mr. Hooper future growth of Wilmington.The Town has great exposure off 93 and having low utility costs helps a lot. Mr. Hooper doesn't want to see anything negatively Impact rate payers. Mr.Talbot asked if Mr. Hooper had any thoughts on the trial balloon? Mr. Hooper responded that the Sub-Committee still needs to do some work. It's a starting point. Chair Pacino stated yes, this is a starting point, but he is committed to moving this forward. What was presented is fair. Hear what the Commissioners are saying; that they want to think about this. Don't want to drag this on forever. Mr. O'Rourke stated that it would be useful to hear back from the Town before a vote. Chair Pacino stated that a proposal was put forward tonight. At the next meeting, the Board of Selectmen will say whether they agree or disagree, and whether they have any changes. Hopefully, the Sub-Committee will have a meeting of the minds and a final proposal that can go forward. Mr.Ensminger stated that the next scheduled Board of Selectmen meeting is March 27th.The next Sub-Committee meeting will happen before the Selectmen will have had a chance to meet.However,three members attended the Sub-Committee meeting earlier in the evening, and Mr. Ensminger is sure they'll have some thoughts. Mr. O'Rourke expressed concern that the offer will be taken as official; Commission hasn't voted on it. Mr. O'Rourke stated that if you look at RMLD's financials, it gives an idea of what we're up against. Per the White Paper, we're not required by law to give more. What is the specific need for the money? What makes this so compelling? Mr. Ensminger stated that this was due to an Instructional Motion; would have to ask the maker of the motion what he or she had in mind. We're the agent to carry out the Motion. Chair Pacino suggested assembling the Sub-Committee. Mr. Ensminger said that he can't really answer beyond what was said at Town Meeting. Mr. O'Rourke stated he hopes the Board of Selectmen will read the White Paper. There was discussion of forming another sub-committee because Ms. O'Brien's meeting one-on-one with the Commissioners was time consuming and only provided the input of one person.Mr.Talbot stated the Commission should stick with public meetings and that it's better to discuss in open session from this point forward. Mr. Stempeck brought up the idea of a discussion document that is put out before a Commission meeting but is only for deliberation at the meeting. All agreed to continue as a group. Adjournment Mr. O'Rourke made a motion,seconded by Mr.Stempeck,to adjourn the Regular Session. 5:0:0. Motion Carried. 2 i A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. Philip B. Pacino,Secretary Pro Tem RMLD Board of Commissioners 2�J) 3 READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS MEETING 230 Ash Street Reading,MA 01867 March 15,2018 Start Time of Regular Session: 7:30 p.m. End Time of Regular Session: 9:30 p.m. Commissioners: Phillip B. Pacino,Chair-Secretary Pro Tem John Stempeck,Commissioner Dave Hennessy,Vice Chair Dave Talbot, Commissioner Tom O'Rourke,Commissioner Staff: Coleen O'Brien, General Manager Joyce Mulvaney, Communications Manager Hamid Jaffari, Director of Engineering and Operations Tracy Schultz, Executive Assistant Jane Parenteau, Director of Integrated Resources Wendy Markiewicz, Director of Business/Finance Citizens Advisory Board: Jason Small,Vice Chair Reading Board of Selectmen: Readina Finance Committee: John Arena,Chair Peter Lydecker, Chair Barry Berman,Vice Chair Vanessa Alvarado,Member Dan Ensminger,Secretary Mark Dockser,Member Call Meeting to Order -" Chair Pacino called the meeting to order. Chair Pacino announced that the meeting is being videotaped at the RMLD office at 230 Ash Street, for distribution to the community television stations in North Reading, Lynnfield,and Wilmington. Live in Reading. Chair Pacino read the RMLD's Code of Conduct. Public Comment Mr. Cohen did not have any comment. Mr.Berman stated that,as a ratepayer,he wants to thank the RMLD for its tireless and tremendous work to restore power through three storms. Mr. Berman stated that he has friends outside the service territory who still do not have electricity and thanked the RMLD for a job well done. Approval of Board Minutes(Attachment 1) Mr.O'Rourke made a motion,seconded by Vice Chair Hennessy,to approve the January 25,2018 minutes. Motion Carried. 5:0:0. RMLD Board Member Attendance at Citizens'Advisory Board Meeting Report-Chair Pacino Chair Pacino reported on the February 28th CAB meeting. The CAB approved minutes,received an update from Ms.O'Brien about the LED streetlight program.Ms.Markiewicz presented the financial report and Mr.011ila made a presentation on the North Reading energy storage project. There was general discussion regarding,the payment to the Town. Chair Pacino stated that the members of the CAB requested that the Board of i _ _ Commissioners schedule their meetings from now until December. Report of the Chair- Chair Pacino Meeting of the Sub-Committee on the Payment to the Town of Reading Chair Pacino remarked that all the Board members attended that meeting. A presentation was made of what` is being referred to as a 'trial balloon.' Mr.Talbot clarified that there was no vote taken by the Sub-Committee or the Board of Commissioners. Mr. Dockser asked what the next steps are. Chair Pacino replied that the Sub-Committee will meet on Wednesday, March 21 at 5:30 and the members will exchange ideas and get input from all the different parties and go from there. Mr. Ensminger explained that the Board of Selectmen wanted to follow up and answer Mr. O'Rourke's question about the defined need for the money. Mr. O'Rourke if there isn't an obligation to pay,which the White Paper dealt with, is there something driving the request for more money? Mr. Ensminger stated that there is a real financial need and then read the Instructional Motion that was passed at the Town Meeting in April. Mr. Ensminger stated that the intent was a more predictable stream of money. State aid has been cut and the CPI has been low. Mr. Ensminger thanked the RMLD for its storm response. General Manager's Report-Ms. O'Brien RMLD Response to March 2,2018,March 7-8,2018,and March 13,2018 Storms Mr. Jaffari stated that 3,000 customers lost service during the first storm. Most of them had power restored within three hours. Because of the second storm,approximately 6,000 customers lost power between Wednesday night and Thursday. Most of the service was restored by Saturday. Mutual aid was activated on Thursday. Mr. Jaffari stated that RMLD is grateful for the help and that thanked the crews,staff, and customers for being patient. Mr. Jaffari explained that on a typical day RMLD receives about 321 calls. The first storm resulted in 2,167 calls; the second storm in 5,388 calls, and the third storm in 317 calls. Mr. Jaffari announced that a new outage management system will be operational by April 16. Currently, RMLD receives calls and runners go out and investigate each call. They then report back if a crew needs to be dispatched.The outages are prioritized according to safety concerns and then restoring the main lines,followed by the secondaries. Mr. O'Rourke thanked Ms. Mulvaney for doing a great job communicating storm updates. Report on APPA Legislative Rally Ms.O'Brien thanked the Board for letting her attend the APPA Legislative Rally in Washington D.C.Ms. Parenteau also attended this year. It which provides an opportunity for municipals to appeal to their state representatives. This year's appeal addressed short and long-term planning for capacity, transmission, and fuel in this area. It's important to speak on behalf of public power;a lot of the time investor-owned utilities can drown out municipals. Quarterly Updates: Organizational& Reliability Reports-Ms. O'Brien and Mr. Jaffari (Attachment 2) Ms. O'Brien explained that the organizational study is down to a handful of things; the majority are ongoing or completed. RMLD will be assessing employee culture in the fall of this year. Ms. Mulvaney will be distributing internal and external surveys to measure customer satisfaction. The other item on the list is an asset management/work order system.A few vendors have come in.Ms.Markiewicz has it in the budget for next year. It will make RMLD more efficient. Mr. O'Rourke stated that he and Vice Chair Hennessy both have survey experience and offered up their collective expertise if assistance is needed. Mr. O'Rourke then asked what the headcount of the RMLD is, and what it should be. Ms. Markiewicz answered that RMLD currently has 73 employees. Ms. O'Brien explained that she's hesitant to give a target number. As each Department is looked at and as employees retire, they may not be replaced with the exact job description. Currently,there are seven or eight vacancies.There are three more divisions to look at. l 2 __ Integrated Resources Division - Ms. Parenteau Power Supply Report-January 2018(Attachment 3) Ms. Parenteau reported on January 2018 Purchase Power. The first week and a half of January was extremely cold. ISO had a lack of Liquid Natural Gas (LNG), which caused some of our oil units to run, including the Stonybrook Plant.To compare, last year the fuel cost for that unit was less than$10,000.This year,our fuel cost for the same plant was over$975,000. 2018 was colder than 2017 and 2016. kWh sales in January 2016 were 48.8 million. 56.8 million in in January 2017, and 58.2 million in January 2018. When it's significantly colder, people use more electricity, hence their electric bills being higher. Our deferred fuel cash reserve allowed us to flatten the curve for our customers so that they don't see price spikes. We had anticipated taking $600,000 out of the deferred fuel cash reserve.In January we took out about$1.3 million.We will replenish that.Mr.Stempeck clarified that the fund works as a buffer,which Ms. Parenteau verified. Ms. Parenteau then presented a snapshot of ISO markets, day ahead and real time. 2017 was relatively uneventful.2018 was more volatile and consistently higher than 2017.The real time prices were just below$300 a megawatt hour during the cold snap and remained relatively high the rest of the month. Vice Chair Hennessy asked what percentage of RMLD customers have electric heat? Ms. Parenteau answered: less than 10 percent.Mr. Hennessy asked why then,was there such a spike in kWh? Ms. Parenteau explained that furnaces are running,more people are utilizing electricity via motors and fans,and space heaters are being used. Financial Report- January 2018 - Ms.Markiewicz- (Attachment 4) Ms. Markiewicz reported on the financials through January 31, 2018, which covers the first seven months of FY 2018. Unrestricted cash is$250,000. The restricted cash is up about$6 million but that's mostly due to the pension trust that has been added onto the books. Receivables are up $1.6 million from last year and are 94 percent current. Capital assets have increased$3.7 million from the prior year. Ms.Markiewicz reviewed the twelve restricted cash funds.To determine the operating cash in relation to monthly expenses, Ms. Markiewicz took the total operating expense for the year, and divided it by 12. Using that formula, RMLD generally has two months to one-and-a-half months reserved. RMLD is not the some as a regular business.Mr.Stempeck stated that RMLD has been here for over one hundred years because it's a conservative organization. It is an excellent way to handle the volatility of the business. Ms. Markiewicz then looked at net income and the rate of return. Net income has consistently been reinvested in capital infrastructure for the past five years. $8.6 million was allocated for capital projects; $3.5 million has been spent. There is a little over$5 million left in capital funds. We're$510,000 under budget for collecting on base revenue,which is almost two percent down, currently. We have under-collected approximately $1.8 million in power expenses. RMLD should have 41.6 percent remaining as of January 31,2018.We are currently under budget. Engineering and Operations Report-January 2018 - Mr.Jaffari (Attachment 5) Mr. Jaffari stated that$132,888 was spent on capital construction in January, bringing the YTD total to$805,795. Total capital spending in January was$756,962,bringing the YTD total to$3,493,520.There is$4,192,001 remaining. When this is spent the total will be$7,685,521. Mr.Jaffari stated that great progress is on routine maintenance.71 tree spans in January for a total of 128 through December. Mr. Jaffari listed the underground subdivision upgrades that are completed or are in progress. Mr.Stempeck asked if RMLD uses its own crews for underground work. Mr. Jaffari answered yes, the crews have been trained in underground splicing. However, RMLD has limited crews so they need to be augmented with contractors for the next 10 to 15 years. Mr. Jaffari then reviewed the double poles: Lynnfield has seven transfers and two pole butts to remove; North Reading has 12 transfers and 35 pull poles; Reading has 24 pole transfers and 59 pull poles; Wilmington has 32 pending transfers and four pull poles.The large number of poles shows that RMLD is upgrading;it's a good thing. �2 r" `� 3 Engineering and Operations Report-January 2018 - Mr.Jaffari (Attachment 5) Mr. Jaffari explained that outages caused by major storms are not included in the reliability indices; they are taken out of the calculations because it skews the numbers. It is unfair to compare the reliability of a system that suffered massive storm damage and one that did not. Every other outage is included. Mr.Jaffari explained that the graph showing outage causes is for the month of January,so recent storms aren't reflected in the numbers. RMLD Procurement Requests Requiring Board Approval - Mr. Jaffari (Attachment 6) IFP 2018-37 Pole Mounted Transformers Mr.Jaffari stated that the Invitation for Proposals was sent to 14 vendors. Four responses were received. Overhead transformers are heavily used during system upgrades. Mr.Stempeck made a motion,seconded by Mr. O'Rourke,that proposal 2018-37 for Pole Mounted Transformers be awarded to: WESCO Distribution, Inc. for$91,628.00 and Graybar Electric for$9,040.00,for a total of$100,668.00, pursuant to M.G.L. c. 164 Section 56D on the recommendation of the General Manager. IFP 2018-39 Capacitor Banks Mr.Jaffari explained that the Invitation for Proposals was sent to 16 vendors.Two responded.The next lowest was WESCO. Capacitor banks are used to regulate voltage and minimize system losses. Mr.Stempeck made a motion,seconded by Mr. O' Rourke,that proposal 2018-39 for Capacitor Banks be awarded to:Graybar Electric for$24,314.60, pursuant to M.G.L. c. 164 Section 56D on the recommendation of the General Manager. Adjournment Mr.Stempeck made a motion,seconded by Mr. O'Rourke,to adjourn the Regular Session. A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. ? Philip B. Pacino,Secretary Pro Tem RMLD Board of Commissioners 4 -� � QUARTERLY UPDATE: RELIABILTY REPORT ATTACHMENT 2 I i BOOTH AND ASSOCIATES-201S RELIABILITY STUDY-RECOMMENDATIONS 'RECOMMENDATION CONSULTANT RECOMMENDATION YEAR COST(Booth Estimate) ALTER-TE RMLD WORK PLAN ACCEPTED SOLUTION STATUS - Replace cable trench covers at Sub 4(should be expense,but most put large investments BOOTH in capital) 2015-16 $100,000 ✓ completed Sub 5 bus duct from transformer to switchgear has reached the end of useful life and 2 BOOTH should be replaced with the switchgear replacement 2015-16 $400,000 ✓ completed 3 1BOOTH Replace fence at Sub 4 and fix grounding issues 2015-16 $100,000 .✓` completed J4 BOOTH Rebuild pole line along Lowell Street 2015-16 $375,000 ✓ 'completed " ' Five gateways installed.•Relays installed.Additional,meters in stock.Working on communicating issue with 5 BOOTH Complete AMI Upgrade and RF Mesh Network 2015-16 $350,000 - ✓ in progress (1)deployed meter.System consists of 300+meters.Working to establish end of line voltage for all RMLD - circuits. ' 6 1 BOOTH Implement GIS Upgrade Program 2015-16 $350,000-$750,000 ✓. in progress GIS asset survey'is completed. 7 IBOOTH I Implement Arc Flash Study Analysis 2015-16 $30,000 ✓ completed, 8 IBOOTH IDevelop construction standards 2015-.16 in-house in progress - 9 BOOTH Update Joint-Use Agreement with Verizon 2015-16 in-house ✓ in progress 10 BOOTH Replace bushings on Sub 4 transformer. 2015-16 .$150,000 ✓ completed 11 BOOTH CT wiring at Sub 3 should be fixed. The CT circuits should only be bonded on grounding in 2015-16 O&M ✓ completed CT's are grounded in only one location. exactly one spot 12 BOOTH Sub 3 has NO under-frequency trips.Relay is not programmed to trip. 2015-16 O&M ✓ completed Station 3 has OF capability.RMLD is in compliance with ISO's OF requirement. 13 BOOTH Fence grounding is not up to code@ Station 4.Fabric and barbed wire should be 2015-16 0&M ✓ completed grounded. ' 14 BOOTH Earth/gravel around fence at Sub 5 2015-16 O&M ✓ - completed 15 BOOTH Interface CIS with GIS platform 2015-16 in-house ✓ in progress Cogsdale CIS automation script is being tested. - 16 BOOTH Create Milsoft Windmil®model 2015-16 in-house ✓ in progress The model has been created from updated GIS and is being tested. 17 BOOTH Complete SCADA software and hardware upgrade 2015-17 $350,000 ✓ in progress nDimensidns cyber security software complete.- Upgrade omplete.Upgrade main feeder of Circuit 5W9 to 795 to address voltage and conductor capacity 18 BOOTH The first 3000'has been reconductored:May have a hurdle with Verizon and pole replacements.The issues(1.6 miles) 2015-17 $240,000 ✓ in progress remaining is,scheduled for FY20-21. Upgrade UG circuit 3W5,3W33,4W9,3W14,4W14,4W16,4W23,4W24,4W28,4W30, Can't.parallel up the feeder getaways atStation 4 and Station 5,no spare.conduits available.Can't parallel . 19(1) BOOTH 2015-19 $850,000 ✓ in.planning up the feeder getaways at Station 3,no room for the second set of cables in the.back of the switchgear. SW4 exits to parallel 750 Cu - Solution:Load relief by feeder switching and/or new Wilmington Substation- 20 BOOTH Replace breakers at Sub 4 due to age and condition 2015-20 $3,000,000 ✓ completed All 26 breakers were replaced by 1/10/2016. Pole inspection and replacement program.RMLD currently inspects 30%of RMLD-owned ' 21 BOOTH poles per year.Negotiate with Verizon to address Verizon-owned poles.Total 13,000 2015-24 $9,000,000 ✓ in progress FY:2015%2016/2017/2018 inspections completed.Pole replacement in-progress. , poles. 22 BOOTH Continued implementation of Grid Modernization Plan(GMP) 2015-24 • Outage Management(OM5) $100,000 ✓ in progress OMS is being installed the week.of 4/16/2018. • Transformer Loading Management(TLM) $100,000 ✓ in progress • Demand Response(DR) $100,000 ✓ in progress " • Demand Side Management(DSM) $100,000 ✓ in progress • Distributed Generation Program $11,000,000 ✓ in planning New 4.5'MW battery storage unit will be installed in 2018($SM DOER Grant) 23(1) BOOTH Upgrade UG circuit exit 4W7 to parallel 750 Cu 2016 $70,000 ✓ in planningCan't parallel up the feeder getaway at Station 4,no spare conduits available.Solution:Load relief by feeder switching and/or new Wilmington Substation. 24 BOOTH Upgrade main feeder for Circuit 5W5 to 795 to address voltage and conductor capacity 2016-17 - ' issues(2.5 miles) $375,000 .✓, in planning Change construction years to FY21-23:Hurdle:Verizon pole,replacementarea 25 BOOTH New Wilmington Substation(land acquisition and design) 2016-17 $750,000 ✓ - in progress Searching for land in Wilmington - Print date:4/17/2018 1 of 4 RECOMMENDATION CONSULTANT RECOMMENDATION YEAR COST(Booth Estimate) pLTExngreRMLD.WORK_PLAN ACCEPTED - „ SOLUTION STATUS ` 26 BOOTH Upgrade mainfeeder of Circuit 4W24 to 795 to address voltage and conductor capacity 2016-17 $225000 Issues(1.5 miles) , .✓, Inplanning Scheduled for upgrade din FY20-FY21 GIS overhaul was completed In 2017.Milsoft model will he completed in May2018.Since Booth study in 27 BOOTH Complete comprehensive distribution system analysis upon GIS.co npletion - 2016-17 in-house `✓. 'ong'oing, -2015'a nurnberof engineering reliability studies has been conducted fo improve voltagein Wilmington and_- Lynnfield end-of-line feeders. ' - Ongoing since.2015:Multiple year project.32s/-stepdown areas in the service territory,Converted the - 28 BOOTH Complete the 4 kV Conversion Program 2016-19 $1,500,000 .✓ in progress Burroughs Road area,North Reading,October 22,2015,Anthony Road,Wilmington will betompleted in 2018 Sub 3 does have SEL relays but they are all legacy models that don't provide the functions •- - .. - - - - '29 BOOTH (especially communication)of today's versions.,if the plan is to have a fully-automated system then:replace the SEL relays with the modern version.Should be able to replace in 2016-19, $200,000 ✓ _ ,. :' completed existing hole and wiring. 30 BOOTH New Wilmington Substation(procurement,design,construction and commission) 2017-19 $4,250,000 ✓ - in progress Searching for land near115 kV lines in'Ballardvale/Upton.Rd area , Sub 5 Switchgear is at the end of useful life.The relaying needs to be updated for the - - - ' 31 1 BOOTH system automation project.The existing breakers are 2008 vinta a but should not be. 2017-19 - As part of the planning for the proposed substation in Wilmington the need for the Wildwood Substation will {I Y P 1 g g $1,200,000 ✓ in planning> be.reviewed. reused.They can be sold on the open market., - - Upgrade UG circuit exits 3W7,4W5,SW5,5W9 to parallel 750 Cu to increase circuit Can't parallel upthe feedergetaways at Station4 and.Station 5,no spare conduits available.-Can't parallel, 32 IO BOOTH' ca acit 2017-19 $280,000 ✓ in planning up the feeder getaways at Station 3,no room for the second set of cables in the back of the switchgear. •. P y Solution:Load relief by feeder switching,and/or new Wilmington Substation. 33 BOOTH Feeder Automation-complete System Coordination Study in conjunction 2017-24 $4,000,ODO ✓ 'ongoing: -Substation Automation at Substations 3 and 4 are completed. Upgrade main feeder of Circuit 4W28 to 1000 Cu to address voltage and conductor - 4W28is the dedicated circuit.for Analog Devices.Any type of Toad relief for feeder 4W28 will require the - 34 BOOTH capacity issues(0:3 miles)' - 2018 .$60,000 ✓- ,in planning reconfiguration of ADI distribitign system or an additional RMLD feeder to the site Analog.to transfer some. - load.from'4W28to4W12 toprovideload relief. ° - 35 BOOTH Substation automation 2019 $112,000 .✓ complete Completed as part of relay upgrade'project at Station 3 and.5ta[ion 4. - - " Can't parallel up the feeder getawayi�at Station 4.and Station 5,no spareconduits'available.Can't parallel 36(l) BOOTH Upgrade UG circuit exits 4W6,5W8 to parallel 750 to increase circuit capacity. 2019 $120,000 ✓ in planning up the feeder getaways at Station 3,no room for the second set of cables in the back of the switchgear.. Solution:Load relief by feeder switching and/or new Wilmington Substation. '37 B00TH Upgrade ma in feeder of Circuit 4W23 to 795 to address.voltage and conductor capacity issues(1:1 miles) 2020 -$165,000 ' ✓ in planning" Change,construction years to FY20-21.Hurdle:Verizon pole replacement area.. ' Upgrade UG circuit exits 3W 18,4W4,4W 10,4W18 to parallel 750 to increase circuit '-- Can't parallel up the feeder getaways at Station�4 and Station 5,no spare conduits available.Can't parallel 38(l) BOOTH capacity. ` 2021-23 $370,000 V' m planning; up the feeder getaways at Station 3,no room for the`second set of cables in the back of the switchgear. Solution:Load relief by feeder"switching and/or new,Wilmington Substation. ✓ -- ` ' 39 BOOTH Upgrade main feeder of Circuit 4W9 to 795 to address vDltage.and conductor capacity - . Issues. 2021-23 $75;000 in planning g This plan is on hold until the new.Wilmington substation is constructed. " 40 BOOTH Review and upgrade electric system comprehensive analysis 2024 $100,000 -. ✓--' - - ongoing 41 BOOTH Transformer D and E replacement of both Sub 4 and Sub S.They are approaching their •- RMLD is planning to constructs new substation at Ballaidvale Street WilmingtontD transfer load and end of useful life. 2024-25 $3,400,000 ✓ In planning - , provide some load relief for both_Substation 4 and Substation 3: . 42 BOOTH Install oil containment for Transformer and Eat Sub 4 2024-25 $100,000 ✓.'- completed - Can't_pa`rallel up the feede r getaways at Station 4,n0 spare conduits available.Can't parallel up the feeder, 43(1) BOOTH Upgrade UG circuit exits 3W8,4W12 to parallel 7,50 Cu to increase circuit capacity. 2024-26 $180,000 ✓.- In planning ge ief ay at St tion 3;no room and or nthe I ew W Im nd set of bathes in the back of the,swnchgear.Solution:Load . 'rel Y g / g - 44 BOOTH Upgrade main feeder of Circuit 4W30 to795 to address voltage and conductor capacity - - RMLD is working with Analog io,balance the load and increase the tiack-up feeder rating: - 2024-26 $165,000 ✓ •.in planning issues. The new Wilmington substation will also provide some,load,relief for allfeeders out of Substation 4.-. Print date:4/17/2018 2 of 1 ,.RECOMMENDATION CONSULTANT'RECOMMENDATION YEAR COST(Booth Estimate) ALTER'NRMLD WORK PLAN: ACCEPTED STATUS SOLUTION 45 BOOTH Replace control panels for Ring bus at Sub.4 2024-26 $200,000 ✓ completed Design Complete. Coristruction 100%completed in.early March 2017. 46 UPC Station 3Transformers:#3.Adjust timing delay on the winding temperature trip. -✓ - in progress Work to be complete during reactor installation outage. 47 UPG Station 3 Transformers:q4.Add a low oil trip to transformers so they trip before any .✓, - in progress Work to be complete during reactor installation outage. winding damage can occur. - ' 48 UPG Station 3 Transformers:HIS.Replace LTC main braking rollers with the new design that has V completed a brass sleeve for the roller to ride on. 49 UPG Station 3 Transformers:06. Repair LTC control displays for UTA and#TB ✓ completed LTC controls repaired and installed. 50 UPG Station 3 Transformers:q7.Replace or repair the Trans-TB Hydran unit. '✓ Station 3 Transformers:q8.Repair the Trans TB temperature differential unit which is in 51 UPG ✓ completed Unit replaced. failure mode. 52 UPG Station 3 15 kV Breakers k2:the close spring assembly needs to be replaced. `✓ completed 53 UPG Station 15 kV Breakers:#3. DC control power fuses for trip,close,motor should be '. ,/, completed ` separated. - 54 UPG Station 3 15 kV Breakers:#4.Control handle trip should be separated from relay and ✓ completed should trip breaker directly. - - 55 UPG Station 3 Relays:#1.The.DC negative feed to the differential relay for the digital inputs completed should be altered to tie a DC negative via a fuse. - - - Station 3 Relays:#2.Review and alter the under voltage transfer scheme so that it - " 56 UPG ✓' completed operates like the same schemes at the other stations. - 57 UPG Station 4 115 kV Breakers:#1(GCB1).Replace the breaker. ✓' completed ., .. ; 58 UPG Station 4 Transformers:#1.Repair trans#1300 cooling contactor for stage 112. in planning Needs to.follow-up with UPG for more information. ' 59 UPG Station 4 Transformers:42.Replace the trans#110D main tank pressure relief device V' completed contact. 60 UPG Station 4 Transformers: #3.Replace the trans#110D main tank low oil gauge. ✓ completed ' 61 UPG Station 4 Transformers:#4.Repair the DC control power supply control cabling. ✓ completed - Station 4 Transformers:#5.Replace the trans 110E main tank law oil and pressure relief 62 UPG - device cables from the devices to the conduit bodies. ✓' _ completed 63 UPG Station 4 Transformers:#6.Replace the trans 110E cooling fan mounted top left. ✓ completed,- ' 64 UPG Station 4 Transformers:#7.Replace all four bushings of Trans#110E and#1100. ✓ completed See Item#10(Booth Recommendation)• Station 4 15kV Breakers:#2.check circuit 4W11 on a normal basis to insure that the ' 65 UPG heaters remain on to keep the breakers above ambient temperature so that no moisture ✓ completed - condenses on the breaker insulation. - - - 66 UPG Station 4 Breakers:#4.Replace the ground stab on 4W22. ✓ completed Station 5 Transformers:01.Replace the trans#D main tank low oil and pressure relief 67 UPG divide output cable.Reconnect the LTC low oil level gauge wiring in the conduit body completed where the device cable terminates. 68 UPG Station 5 15kV Breakers:#1. Take bus out of service and check alignment and correct if - ✓, completed ' possible. - - ,. 69 UPG Station 5 15kV Breakers:#2.Remove breaker 5W9,inspect for corrosions,and correct completed misalignment of the Breakercontact Rosette and cell stab during maintenance cycle. Print date:4/17/2018 3 of 4 RECOMMENDATION CONSULTANT RECOMMENDATION YEAR COST(Booth Estimate) WERNATE` RMLD WORK PLAN ACCEPTED SOLUTION STATUS Station 5 15kV Breakers:N3. Take buyout of service and check alignment and correct if 70 UPG possible. s/ completed, - 71 UPG Station 5 15kV Breakers:q4.Take bus tiebreaker out of service and check alignment and ''" - . - ' ✓. [ correct if possible. ompleted- •- - Note: Recommendations and priorities are based on existing system conditions.Should conditions change,these priorities will likely require re- evaluation. (1) New Substation in Wilmington will address these recommendations;alternate solution provided in the meantime. Print date:4/17/2018 4of4 POWER SUPPLY REPORT FEBRUARY 2018 ATTACHMENT 3 BOARD OF COMMISSIONERS MEETING April 17, 2018 Dawe Parewteak, DLreotor of tvutegrateol Resokroes Reporting for February, 2018 r' f ;, i' r I i I d Spot Market Prf c,s Februa.ry 2014 - 2018 ` i i r i f 2014 2015 2016 2017 2018 I m Day }l t $156. 4 $123.01 $30.24 X30.33 a 539.48 0 Real Time $153.39 fi $128.11 $27.93 529.02 -1 $36.88 ® Day Ahead i Real Tome Imbedded Fuel Costs vs. Heating Degree Days February 2014- 2018 $0.0700 $0.0650 $0.0600 LA 0 1100 p $0,0550 LL 0500 700 500 2014 2015 2016 2017, 2018 HDD 1179 1450 940 868 909 FUSI CoStS W615 $0,0618 $0.09 $0,0507 $0.0588 MHDD —Fuel Casts Heating Degree Days vs, Energy Purchase Costs February , j 2014 - 2018 ,@ i – -- �_ _—�__-_-- ---__�__�-___�_—___-- ____-_ $4,00Q.000 U 1500 ru 1300 531500,OOC -u-- 1100 -- ---- ---------- - - -- ---- - -- -- 1 531000,000 900 =— — - - - --_ , 7 L�0 2,5r9t,QO�G w 5 o0 000 000 { 2.014 �� 2015 2016 a 2017��— 201 rr f I i ® HDD i 1179, I —1450 940 868 809 j r�Enerp$ S3j38lj465 $3,579,980 $3,056,02 $2,511,341 $2,950,027 ,1 i ® HDD �Enefgy$ To: Coleen O'Brien FrrMaureen McHugh, Jane Parenteau Date: April 10,2018 Subject: Purchase Power Summary—February,2018 Energy Services Division(ESD)has completed the Purchase Power Summary for the month of February, 2018. ENERGY The RMLD's total metered load for the month was 49,758,543 kWh,which is a 2.46% decrease from the February,2017 figures. Table 1 is a breakdown by source of the energy purchases. --- Table 1 Amount of Cost of %of Total ( Total$ $as a Resource Energy Energy Energy Costs % (kWh) ($/Mwh) Millstone#3 3,360,152 $6.38j 6.69% $21,432' 0.73% Seabrook 5,338,787 $5.92!. 10.63% $31,606, 1.07% Stonybrook Intermediate 0 $0.001 0.00% $0. 0.00% Shell Energy 8,098,400 i $57.40. 16.13% $464,884• 15.76%; NYPA 2,488,282' $4.92; 4.96% $12,242 0.41% Nextera 5,792,000 . $93.01 11.54%' $538,656: 18.26% ISO Interchange 5,909,449, $58.97' 11.77%- $348,490 11.81% Nema Congestion - $0.001 0.00% j $19,315', 0.65%; Coop Resales 3,562 $184.341 0.01%, $657' 0.02% EDF 4,246,400 $63.301 8.46% $268,794' 9.1-1%- -- _ -. - - - -- - ------- - -_..--� --- --------'--1._. ...-----'- -- 1-1-%, Hydro Hydro Projects" 5,258,394 $70.051 10.47% $368,370 12.49% Braintree Watson Unit 87,109 $279.121 0.17%i $24,314 0.82%: Saddleback/Jericho Wind 2,286,969' $91.28 1 4.55%' $208,7551 7.08%; One Burlington&Comm.Solar, 347,204? $73.48 0.69%1 I $25,513 0.86%' Exelon 6,995,200Y 9 0 brook Peaking i $0.001 0.00$88.201 1_3.93%% j $616,998 20.92% --- ----- ----------- Ston I o%1' I - -- - $Oi 0.00%0% Monthly Total 50,211,908 ! $58.751 100.00%' 1 $2,950,027; 100.00%; I _ L i 'Pepperell, Woronoco,Indian River,Turner Falls;CollinA P/oneer,Hosiery MNA Aspinook Hydro �L t i Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT �\ Net Energy for the month of February,2018. r y i I ;Table 2 Amount r Cost % of Total Resource , of Energy ; of Energy Energy (kWh) ($/Mwh) ISO DA LMP* 14,804,702 $42.71 29.48% Settlement RT Net Energy ** 8,895,253 $31.90 17.72% Settlement ISO Interchange 5,909,449 $58.97 11.77% (subtotal) Independent System Operator Day-Ahead Locational Marginal Price FEBRUARY 2018 ENERGY BY RESOURCE Stonybroo4 Pk. i Jericho Wind - 000% 1.78i 3 �; G.G9% Solar Projects !. 1._----- .__. l 0.69% ` Stanybrook inter. 0.00 f SaCIL112baC.(I Exeloil ---- ------- .--- t Seabrook 13.931% 0.63% (O'17na !_ Shell Energy 113.13% i 4 Eor- Coup resales E'4G'/' IL 0.01% I Hydra Projects ISO inteic:hang� 11."I7"!u NYPA 4.96';6 CAPACITY The RMLD hit a demand of 96,259 kW, which occurred on February, at 6 pm. The RMLD's monthly UCAP requirement for February, 2018 was 222,643 kWs. Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements. Table 3 I Source Amount(kWs) Cost($/kW-month) Total Cost$ %of Total Cost Millstone#3 4,950 24.69 $122,231 4.89% Seabrook 7,909 18.92 $149,619 5.99%. Stonybrook Peaking 24,980 1.98 $49,350 1.97% Stonybrook CC 42,925 3.19 $136,856 5.48% NYPA 0 0.00 -$12,032 -0.48% Hydro Quebec 0 0 $16,555 0.66% F Braintree Watson Unit 0 0.00 $358,106 14.33% ISO-NE Supply Auction 141,879 11.83 $1,678,736 67.17% Total 222,643 $11.23 $2,499,420 100.00% i(( 1 t - Table 4 shows the dollar amounts for energy and capacity per source. i Table 4 Cost of %of Amt of Energy Power Resource Energy Capacity Total cost Total Cost (kWh) ($/kWh) i Millstone#3 $21,432 $122,231 $143,663 2.64% 3,360,152 0.0428 Seabrook $31,606 $149,619 $181,225 3.33% 5,338,787 0.0339 Stonybrook Intermediate $0 $136,856 $136,856 2.51% - 0.0000 Hydro Quebec $0 $16,555 $16,555 0.30% - 0.0000 Shell Energy $464,884 $0 $464,884 8.53% 8,098,400 0.0574 NextEra/EDF $538,656 $0 $538,656 9.88% 5,792,000 0.0930 " NYPA $12,242 -$12,032 $210 0.00% 2,488,282 0.0001 ISO Interchange $348,490 $1,678,736 $2,027,227 37.20% 5,909,449 0.3430 Nema Congestion $19,315 $0 $19,315 0.35% - 0.0000 EDF $268,794, $0 $268,794 4.93% 4,246,400 0.0633 Hydro Projects $368,370 $0 $368,370 6.76% 5,258,394 0.0701 Braintree Watson Unit $24,314 $358,106 $382,420 7.02% 87,109 4.3901 Saddleback/Jericho $208,755 $0 $208,755 3.83% 2,286,969 0.0913 * Burlington&Community Solar $25,513 $0 $25,513 0.47% 347,204 0.0735 Coop Resales $657 $0 $657 0.01% 3,562 0.1843 Exelon Energy $616,998 $0 $616,998 11.32% 6,995,200 0.0882 Stonybrook Peaking $0 $49,350 $49,350 0.91% - 0.0000 Monthly Total $2,950,027 $2,499,420 $5,449,447 100.00% 50,211,908 0.1085 �' `Renewable Resources;per RMLD Board Policy,any RECs are sold to offset energy costs for all customers. I RENEWABLE ENERGY CERTIFICATES (RECO Table 5 shows the amount of banked and projected RECs for the Swift River Hydro Projects through February, as well as their estimated market value. :Table 5 RECs Summary Period- July 2017-February 2018 Banked. Projected; Total Est. RECs. RECs j RECs Dollars Woronoco 1,044 946 1,990 $19,899 Pepperell 461 1,190 1,651 $16,510 .Indian River 350 489 839 $8,390 Turners Falls 202 422 624 $6,240' Saddleback 2,800 5,904 8,704 $87,040 Jericho 1760 4,012, 5,772 $57,720 Sub total 6,617 12,963; 19,580 195,799; RECs Sold $0 0 $0'1 i ,Grand Total 6,617 12,963 19,580 $195,799; � 1 TRANSMISSION The RMLD's total transmission costs for the month of February,2018 were$1,233,987. This is an increase of 4.86% from the January transmission cost of$1,176,742. In February, 2017 the transmission costs were$1,023,048. Table 6 Current Month, Last Month Last Year Peak Demand(kW) 96,259 108,096 100,242 Energy(kWh) 50,211,908 60,368,297 . 49,552,206 Energy($) $2,950,027' $3,811,5021 $2,511,341 Capacity($) $2,499,420 $2,109,761 $1,470,957 Transmission($) $1,233,987 $1,176,742 $1,023,048 Total $6,683,434 $7,098,005 $5,005,347 1 \ i r� FINANCIAL REPORT FEBRUARY 2018 ATTACHMENT 4 Ry i i Town of Reading, Massachusetts Municipal Light Department Statement of Net Assets February 28,2018 2018 2017 ASSETS Current: I Unrestricted Cash $15,362,658.67 $14,441,834.89 i Restricted Cash 28,679,908.58 23,348,675.42 Restricted Investments 1,329,906.48 1,345,663.06 Receivables, Net 9,949,739.23 10,913,294.84 Prepaid Expenses 943,930.87 1,733,867.40 Inventory 1,567,050.70 1,592,500.33 Total Current Assets 57,833,194.53 53,375,835.94 I Noncurrent: s Investment in Associated Companies 212,427.92 26,993.75 Capital Assets, Net 77,176,923.62 73,463,081.75 Total Noncurrent Assets 77,389,351.54 73,490,075.50 I 1 Deferred Outflows-Pension Plan 4,135,078.00 6,338,218.00 4 TOTAL ASSETS 139,357,624.07 133,204,129.44 LIABILITIES Current - Accounts Payable 8,354,927.33 7,535,693.41 Accrued Liabilities 593,571.10 705,718.62 Customer Deposits 1,159,877.00 1,082,519.81 Customer Advances for Construction 1,313,671.28 1,125,355.53 Total Current Liabilities 11,422,046.71 10,449,287.37 Non-current Accrued Employee Compensated Absences 3,150,134.05 3,257,809.00 Net OPEB Obligation 138,068.00 0.00 Net Pension Liability 13,076,538.00 8,833,549.00 Total Non-current Liabilities 16,364,740.05 12,091,358.00 Deferred Inflows-Pension Plan 714,888.00 883,172.00 I TOTAL LIABILITIES 28,501,674.76 23,423,817.37 i NET POSITION r Invested in Capital Assets, Net of Related Debt 77,176,923.62 73,463,081.75 Restricted for Depreciation Fund 5,124,886.19 4,817,143.26 Restricted for Pension Trust 5,683,014.26 0.00 Unrestricted 22,871,125.24 31,500,087.06 TOTAL NET POSITION 110,855,949.31 109,780,312.07 Total Liabilities and Net Assets $139,357,624.07 $133,204,129.44 � l I f i i r Town of Reading,Massachusetts Municipal Light Department Schedule of Cash and Investments February 28,2018 'r 2098 2017 Unrestricted Cash I Cash-Operating Fund $15,359,158.67 $14,438,834.89 Cash-Petty Cash 3,500.00 3,000,00 Total Unrestricted Cash 15,362,658.67 14,441,834.89 Restricted Cash Cash-Depreciation Fund 5,124,886.19 4,817,143.26 Cash-Town Payment 2,627,993.36 2,533,778.64 Cash-Deferred Fuel Reserve 3,668,288.42 5,150,862.32 Cash-Rate Stabilization Fund 6,946,108.58 6,857,027.56 Cash-Pension Trust 5,683,014.26 0.00 I Cash-Uncollectible Accounts Receivable 200,000.00 200,000.00 Cash-Sick Leave Benefits 1,864,092.78 1,948,734.17 i Cash-Hazard Waste Reserve 750,000.00 150,000.00 Cash-Customer Deposits 1,157,139.00 986,734.14 Cash-Energy Conservation 658,385.99 704,395.33 Total Restricted Cash 28,679,908.58 23,348,675.42 Investments I i Sick Leave Buyback 1,329,906.48 1,345,663.06 j Total $39,136,173.37 I I I I i I i 1 i i i f I `t I I i f i i 1 I I 1, Town of Reading,Massachusetts Municipal Light Department Capital Funds February 28,2018 i f SOURCE OF CAPITAL FUNDS: DEPRECIATION FUND BALANCE 7/1!17 $ 2,406,969.15 CONSTRUCTION FUND BALANCE 7/1/17 2,500,000.00 I ADDITIONAL FUNDS ADDED TO CONSTRUCTION FUND BALANCE 12/31/17 1,200,000.00 INTEREST ON DEPRECIATION FUND FY 18 40,847.82 DEPRECIATION TRANSFER FY 18 2,870,659.36 i WEST STREET-MASS DOT FINAL PAYMENT 43,056.31 TOTAL SOURCE OF CAPITAL FUNDS 9,061,532.64 USE OF CAPITAL FUNDS: ADDITIONS TO PLANT THRU FEBRUARY 2018 TOTAL USE OF CAPITAL FUNDS 3,936,646.45 GENERAL LEDGER CAPITAL FUNDS BALANCE 2/28/18 $ 5,124,886.19 I I i i i t 1 i I S � ' 1 i I 3 ! Town of Reading, Massachusetts Municipal Light Department Statement of Budgeted Revenues, Expenses and Changes in Fund Net Assets February 28,2018 Actual Budget Remaining Remaining Year to Date Full Year Budget Budget% Operating Revenue i Base Revenue $17,926,813.07 $26,337,621.00 $8,410,807.93 31.9% Fuel Revenue 20,024,405.36 32,491,810.00 12,467,404.64 38.4% Purchased Power Capacity 26,802,000.07 38,088,978.00 11,286,977.93 29.6% ` Forfeited Discounts 585,829.35 800,000.00 214,170.65 26.8% Energy Conservation Revenue 450,899.09 675,000.00 224,100.91 33.2% NYPA Credit (735,702.26) (1,200,000.00) (464,297.74) 38.7% Total Operating Revenue 65,054,244.68 97,193,409.00 32,139,164.32 33.1% i Expenses Z i Power Expenses: 547 Purchased Power Fuel Expense 21,489,435.33 31,291,810.00 9,802,374.67 31.3% 555 Purchased Power Capacity 17,344,829.00 24,476,161.00 7,131,332.00 29.1% 565 Purchased Power Transmission 9,868,956.50 13,612,817.00 3,743,860.50 27.5% Total Purchased Power 48,703,220.83 69,380,788.00 20,677,567.17 29.8% P t ( Operations and Maintenance Expenses: I 580 Supervision and Engineering 382,419.58 764,615.00 382,195.42 50.0% 581 Station Supervisor 100,923.59 130,662.00 29,738.41 22.8% -r 581 Line General 486,153.03 596,007.00 109,853.97 18.4% 582 Control Room 272,569.41 466,783.00 194,213.59 41.6% 585 Street Lighting 72,599.14 156,893.00 84,293.86 53.7% 586 Meter General 169,998.44 212,909.00 42,910.56 20.2% 588 Materials Management 376,443.03 458,328.00 81,884.97 17.9% 590 Maintenance of Structures and Equipment 313,864.39 494,936.00 181,071.61 36.6% 593 Maintenance of Lines-Overhead 1,018,475.48 1,980,611.00 962,135.52 48.6% 594 Maintenance of Lines-Underground 54,249.14 197,002.00 142,752.86 72.5% 595 Maintenance of Line Transformers 83,063.72 300,000.00 216,936.28 72.3% Total Operations and Maintenance Expenses 3,330,758.95 5,758,746.00 2,427,987.05 42.2% General&Administration Expenses: 902 Meter Reading 28,529.82 37,461.00 8,931.18 23.8% 903 Customer Collection 1,133,568.63 1,869,393.00 735,824.37 39.4% 904 Uncollectible Accounts 100,000.00 150,000.00 50,000.00 33.3% 916 Energy Audit 316,128.67 509,232.00 193,103.33 37.9% 916 Energy Conservation 395,456.25 952,565.00 557,108.75 58.5% 920 Administrative and General Salaries 740,886.49 1,017,151.00 276,264.51 27.2% 921 Office Supplies and Expense 208,468.39 350,000.00 141,531.61 40.4% 923 Outside Services 575,079.04 759,191.00 184,111.96 24.3% 924 Property Insurance 225,225.68 427,200.00 201,974.32 47.3% 925 Injuries and Damages 44,566.69 52,613.00 8,046.31 15.3% r 926 Employee Pensions and Benefits 2,408,984.21 3,000,437.00 591,452.79 19.7% 930 Miscellaneous General Expense 71,783.81 179,215.00 107,431.19 59.9% 931 Rent Expense 124,018.30 212,000.00 87,981.70 41.5% 933 Vehicle Expense 192,105.83 381,116.00 189,010.17 49.6% 933 Vehicle Expense-Capital (223,734.95) (301,596.00) (77,861.05) 25.8% 935 Maintenance of General Plant 235,064.49 281,880.00 46,815.51 16.6% 935 Maintenance of Building&Garage 342,828.51 666,457.00 323,628.49 48.6% Total General&Administration Expenses 6,918,959.86 10,544,315.00 3,625,355.14 34.4% 't } i i i I r � _ Town of Reading,Massachusetts Municipal Light Department Statement of Budgeted Revenues, Expenses and Changes in Fund Net Assets February 28,2018 1 Actual Budget Remaining Remaining i Year to Date Full Year Budget Budget i Other Operating Expenses: 403 Depreciation 2,870,659.36 4,362,000.00 1,491,340.64 34.2% 408 Voluntary Payments to Towns 983,472.34 1,500,000.00 516,527.66 34.4% j Total Other Expenses 3,854,131.70 5,862,000.00 2,007,868.30 34.3% i } Operating Income 2,247,173.34 5,647,560.00 3,400,386.66 60.2% Non Operating Revenue(Expenses): j 419 Interest Income 156,981.82 150,000.00 (6,981.82) (4.7%) 419 Other Income 706,663.48 890,000.00 183,336.52 20.6% 426 Return on Investment to Reading/Loss on Disposal (1,613,180.00) (2,570,438.00) (957,258.00) 37.2% 431 Interest Expense (9,748.77) (2,500.00) 7,248.77 (290.0%) Total Non Operating Revenue(Expenses) (759,283.47) (1,532,938.00) (773,654.53) 50.5% Net Income $ 1,487,889.87 $ 4,114,622.00 $ 2,626,732.13 63.8% f i i i I } t J i i I I 1 4( 1 1 I i i Town of Reading,Massachusetts Municipal Light Department Statement of Revenues,Expenses and Changes in Fund Net Assets February 28,2018 Month Month Year to Date Year to Date Percent Current Year Last Year Current Year Last Year Change Operating Revenue Base Revenue $2,189,844.29 $2,122,036.44 $17,926,813.07 $17,726,858.70 1.1% Fuel Revenue 2,784,277.72 3,117,313.52 20,024,405.36 23,396,684.32 (14.4%) Purchased Power Capacity 3,291,698.81 2,740,693.44 26,802,000.07 23,476,617.51 14.2% Forfeited Discounts 61,966.83 49,723.67 585,829.35 582,950.47 0.5% Energy Conservation Revenue 55,046.36 55,966.81 450,899.09 462,616.15 (2.5%) NYPA Credit (122,537.34) (122,453.60) (735,702.26) (778,364.96) (5.5%) I Total Operating Revenue 8,260,296.67 7,963,280.28 65,054,244.68 64,867,362.19 0.3% iExpenses Power Expenes; 547 Purchased Power Fuel Expense 2,964,416.33 2,511,340.83 21,489,435.33 22,598,629.05 (4.9%) 555 Purchased Power Capacity 2,540,740.82 1,514,067,41 17,344,829.00 13,299,947.06 30.4% ! 565 Purchased Power Transmission 1,233,986.69 1,023,048.37 9,868,956.50 9,133,837.84 8.0% Total Purchased Power 6,739,143.84 5,048,456.61 48,703,220.83 45,032,413.95 8.2% 1 Operations and Maintenance Expenses: I f 580 Supervision and Engineering 46,710.39 34,223.47 382,419.58 270,070.56 41.6% 581 Station Supervison 12,171.09 12,036.99 100,923.59 93,801.81 7.6% 581 Line General 53,493.08 67,488.07 486,153.03 444,439.03 9.4% 582 Control Room 29,489.83 28,586.92 272,569.41 311,651.49 (12,5%) 585 Street Lighting 15,408.40 7,392.30 72,599,14 148,173.23 (51.0%) 586 Meter General 14,875.14 17,053.79 169,998.44 140,367.83 21.1% 588 Materials Management 66,323.79 40,376.52 376,443.03 297,301.93 26.6% 590 Maintenance of Structures and Equipment 43,788.47 39,188.79 313,864.39 313,050.60 0.3% 593 Maintenance of Lines-Overhead 105,543.28 221,697.23 1,018,475.48 1,352,568.66 (24.7%) 594 Maintenance of Lines-Underground 1,302.10 6,145.78 54,249.14 195,626.56 (72.3%) I 595 Maintenance of Line Transformers 11,508.76 3,445.31 83,063.72 23,558.20 252.6% Total Operations and Maintenance Expenses 400,614.33 477,535.17 3,330,758.95 3,590,609.90 (7.2%) t General&Administration Expenses: 902 Meter Reading 4,710.86 815.79 28,529.82 16,878.14 69.0% 903 Customer Collections 164,883.71 105,041.27 1,133,568.63 1,051,735.92 7.8% 904 Uncollectible Accounts 12,500.00 12,500.00 100,000.00 100,000.00 0.0% 916 Energy Audit 37,896.28 44,769.97 316,128.67 333,796.26 (5,3%) 916 Energy Conservation 42,942.85 75,857.98 395,456.25 475,639.06 (16.9%) 920 Administrative and General Salaries 89,526.74 71,368.25 740,886.49 624,920.84 18.6% 921 Office Supplies and Expense 30,017.72 27,409.02 208,468.39 186,212.44 12.0% 923 Outside Services 82,749.34 40,555.13 575,079.04 336,648.97 70.8% 924 Property Insurance 28,372.95 49,573.69 225,225.68 223,044.85 1.0% 925 Injuries and Damages 14,312.76 5,071.09 44,566.69 41,066.63 8.5% 926 Employee Pensions and Benefits 427,201.33 160,805.84 2,408,984.21 2,444,042.52 (1.4%) 930 Miscellaneous General Expense 2,925.92 22,511.38 71,783.81 107,672.90 (33.3%) 931 Rent Expense 14,493.63 15,944.59 124,018.30 116,514.40 6.4% 933 Vehicle Expense 18,506.60 0.00 192,105.83 0.00 (100.0%) 933 Vehicle Expense-Capital (27,101.75) 0.00 (223,734.95) 0.00 100.0% 935 Maintenance of General Plant 21,072.23 14,405.36 235,064.49 196,667.81 19.5% 935 Maintenance of Building&Garage 51,462.58 58,241.64 342,828.51 355,323.50 (3.5%) Total General&Administration Expenses 1,016,473.75 704,871.00 6,918,959.86 6,610,164.24 4.7% i I I I I i i I Town of Reading,Massachusetts Municipal Light Department a Statement of Revenues,Expenses and Changes in Fund Net Assets February 28,2018 Month Month Year to Date Year to Date Percent jCurrent Year Last Year Current Year Last Year Change Other Operating Expenses: 403 Depreciation 358,832.42 341,775.67 2,870,659.36 2,734,205.36 5.0% 408 Voluntary Payments to Towns (634,258.35) 118,000m 983,472:34 939,372.00 4.7% Total Other Expenses (275,425.93) 459,775.67 3,854.131.70 3,673;577.36 4.9% Operating Income 379,490.68 1,272,541.83 2,247,173,34 5,960,596.74 (62.3%) Non Operating Revenue(Expenses): 419 Interest Income 20,988.73 11,598.83 156,981.82 96,717.59 62.3% 419 Other 64,904.99 42,697.57 706,663.48 501,578.27 40.9% 426 Return on Investment to Reading (201,647.50) (198,722.33) (1,613,180.00) (1,589,778.66) 1.5% 431 Interest Expense (407.61) (180.81) (9,748.77) (3,280.11) 196.4% Total Non Operating Revenue(Expenses) (116,161.39) (144,606.74) (759;283,.47)' (994;771.91) (23.7%) i Change in Net Assets 263,329.29 1,127,935.09 1,487,889.87 4,965,824.83 (70.0%) t Net Assets at Beginning of Year 109,368,059.44 104,814,487.24 109,368,059.44 104,814,487.24 4.3% I Ending Net Assets - i 1 I }i If i i s 6 i i t r i i i J� 1 i 1 3 i i I I E - ENGINEERING & OPERATIONS REPORT FEBRUARY 2018 ATTACHMENT 5 En .gineering O Report RMLD Board of Commissioners Meeting April 17, 2018 February 2018 Reporting Period Hamid Jaffari, Director of Engineering & Operations } f Engineering & Operations Capital Improvement Projects DESCRIPTION COMPLETE BALANCE 100 Distributed Gas Generation Pilot(Demand Management) 100% 1,225, 187,786' 187,786 102 Pad-mount Switchgear Upgrade at Industrial Parks 8% 3,404 251,221 196,285 (54,936) 1,- - 103 Grid Modernization and Optimization On-going 3,097, 270,551 227,183 (43,368) 105 New Wilmington Substation 6% 7,578 33,396 650,000 616,604 106 Underground Facilities Upgrades (URDs, Manholes, etc.) _ ,�_-On going _1` -_ - 290; - 124,797,E - 344,725 219,928 107 13.8kV Upgrade (Step-down Areas, etc.) On-going 4,250 69,622 70,851 1,229 108 l 15 kV Transmission Line Upgrade _ 50% k 145,0281 95,098' _ (49,930) 109 35 kV Underground Cable Upgrade Station 4, 5 and RR ROW 0% - 206,817 206,817 110 J.4W9Getawa Replacement-_Station 4 - - _- _- 1a`-100% _131,611` - _ = (131,611) 111 Substation Equipment Upgrade On-going - 50,218 50,218 112 AMI Mesh Network Expansion J - On-going - 65' 65 120,31 1, 120,246 p - - - - - ---i-- ----------- 116 Transformers &Capacitors On-going 273,509 560,500 286,991 L- 117 Nieter Purchases On-going 15,963 60,000 44,037 125 GIS 100% 23,374 139,989 218,726- u 78,737 126 Communication Equipment(Fiber Optic) On-going 214,629 214,629 130 Remote Terminal Unit (RTU) Replacement -Station 3 100% 27,164 - (27,164) 131_ LED Street Lights Upgrade_All Towns_ 92% 76,931` 568,002 1,169,332- 601,330 133 Station 3: Relay Upgrades and SCADA Integration 100% 20,548 76,103 55,555 137 ;Pole Line Upgrade=Woburn Street (West to Concord), W- !` 42% 1,200 200,284, 199,084 138 Station 3 Reactors 80% 2,900 160,892 561,347 400,455. 175 le Replacement Program -�� - !� On-going - 2,67?' 61_546. - 209,000-� 147,454- 458 Secondary and Main Replacement Program On-going 8,851 76,520 222,285 145,765, _yarious._New Service Installations(Residential/Commercial/Industrial);!__-_On-going ___ '___-,. _ 10,537_- x_ ____93,902__ _ _ 1.55,936'_ 62,03.4' Engineering & Operations Routine Capital Construction ® - Vion Pole Setting/TransfersI , i �_--------- -------_�__.—_�_______- ---------- __---------------__--------- ------._—+� $53,16,! $185,402•185,402 Overhead/Underground $26,031 $216,910 ;Projects Assigned as Required �?s 'I $52,958; $146,679 Volta ge Regulators Pole Damage/Knockdowns- Some Reimbursable • Work was done to repair or replace four (4) poles. $4,169 $83,001 ° r iStation Group E+ $854; $12,721p Hazmat/Oil Spills Cherokee Lane, W $4,7 0 $6,735 Porcelain Cutout Replacement Program Lighting (Street Light Connections) $106 $22,578; ;S -�_ _ -�- ' torm Trouble-----------__,.__ _ -- - _._._ $79,988' Underground Subdivisions (new construction) _ Martins Landing, Lowell Road, North Reading $4,305 $73,238 i Barton Estates,Reading ;' Animal Guard Installation ! - $ .. --_-i- 415; Miscellaneous Capital Costs • Capit al Equipment $26,440 $150,931= 5 • Durham Drive, Lynnfield, New.Pole �. k TOTAL ,$172.803 $978.598; i Facilities, IRD and IT Capital Projects/Purchases pyla REMAINING BU-DOET -BA LANCE ;Facilities70,739,,_ $152,9-96�— $657,0001 __x$504,004 Integrated Resources Division (IRD) $23,458 $40,078 $35,000 ($5,078) nolo Information TechIT__-__ _ g_Y_(_) TOTAL CAPITAL SPENDING YT® ' F (All Divisions) BUDGET $443,124 ---!T _--$3,936,645 $7,685,521 !j $3,748,876 Routine Maintenance w ,Transformer Replacement (through February 2018) / Pad mount 28.50% Overhead 19.86% Pole Inspection (as of 4/10/2018) 193 poles have been.replaced 178 of 193 transfers have been completed Quarterly Inspection of Feeders as of 4/10/2018) Inspected Circuits(Jon-Mar): 3W7,3W8, 3W14,3W18,4W4,4W6,4W9,4W24,5W4, 5W5, i s 5W6 (transfer),5W8,5W9 z Manhole Inspection .(through February2018) 961 of 1 ,237 manholes have been inspected. . Porcelain.Cutout Replacement (through February 2018) I s - 9.1%complete' 242 remaining to be repla'-ed ' Routine Maintenance (continued) .i Tree Trimming Feb: 85 spans YTD: 813 spans through February Substation Maintenance Infrared Scanning -through February complete- no hot spots found Underground Subdivisions Upgrade ; Recent Completed: Crestwood Estates (NR), Aspen Road (NR), Long Hill Lane (NR) In Progress: Shasta Drive (NR), Westover Drive (LF ), Greenbriar Drive (NR), Great Neck Drive (W), Gandalf Estates (W), Deerfield Place (NR), Cherokee Lane (W) s a l 1 j Double Poles Town of Reading _N Ownership: 16,000 (approximately) Pole Jurisdiction I— .�i f 50% RMLD 50% Verizon ,`] ;nl C s t o d i a l: j Reading — split (see m do) , North Reading - RMLD !,. Lyn nfield- Verizon Wip y, t, • \l\' gyp"is �! �,z , . Wil ml ington - Verizonpq�a� N ` {`y` ResEing54eete I Town of Readln (W RMLD a �'�•� {� J/f Pole owner ` � .. ,...�...�.-._....ems..� .A ..—...-�,.�.d...,...�. ..r..,e. ,. NJUNS "Next to Go" as of April 10, 2018 WILMINGTON ----- --- READING ----- rNORTH READING - _- _ I Count of LYNNFIELD l Count of I Count of Ticket - Countof 1 Ticket. ; 'NTGMember and lobType .1 Number Ticket I NTGMemberand JobType []Number' jecmcNR ❑ 1 Ticket NTGMemberandJobType 0 Number 9CMCTNR 3� Scomcast Massachusetts NTG Member and JobType [] Number'' 1BCMCTNR 181 EComcast Massachusetts I TRANSFER i ECMCTNR 21 I TRANSFER 31 ecomcast Massachusetts EComcast Massachusetts TRANSFER 18I �BNP3PMA 3 TRANSFER ZI i oNP3PMA 4I Non-participating 3rd Party BAttacher-Massachusetts Non-participating 3rd Party TRANSFER 3 8LFLDFD 6 jeNRDGFD 38 Rttacher-Massachusetts eLynnfield Fire Department j 0-North Reading Fire Department j TRANSFER 4j 1}, TRANSFER 61 TRANSFER 381 I i jo Reading Municipal Light Department 36 8RDNGFD 41 TRANSFER 32 i If• 'r`, PULLPOLE 4 ORMLD 6 8RMLD 45� j eReadingFireDepartment j eReading Municipal Light Department j 8Reading Municipal Light Department i TRANSFER 4� ,`.. TRANSFER 61 TRANSFER 10j IBVZNBVeEDonMassachusetts 8 `� !' PULL POLE 35 BRMLD 77 I TRANSFER 8 ' eReading Municipal Light Department } O-VZNESA TRANSFER 25 0-Verizon Massachusetts EIVZNEDR 7 PULL POLE 521 I S LMFI 11 of Wilmington , PULL POLE 1 j O-Verizon Massachusetts i � blank � TRANSFER 11 * }, ( ) TRANSFER 6I r�VZNESA 7 IGrand Total is I PULL POLE 11 V _ _.�._..., ._____—__— EVerizon Massachusetts BWMGNFD 88 I (B(blank) TRANSFER 51, i OWilmington Fire Department !Grand Total 108' PULL POLE 21 1 TRANSFER 88 j t7(blank) l D(blank) IGrand Total-.- 95; Grand Total 147 ;\- RML® Reliability Indices Minutes SAIDI 2013-2018 CAIDI 2013-2018 100.00 Minutes 90.00 94.36 160.00 80.00 --- --_..-_-a2..8.8____ 2013 140.00 134.18 ®2013 X 70.00 120.00 - -- - �2014 2014 60.00 100.00 - - 50.00 --------- - ___.-. IIIMI 2015 IEEE day threshold 80.00 2015 40.00 --- - 2016 IEEE day threshold 60.00 2016 30.00 2017 YTD IEEE day threshold 40.00 2017 20.00: -- - ------- -- 2018 YiD IEEE day threshold 20.00 ja 44 10.00 �2018 YTD sa 393 -2017 Region Average 0.00 0.00 2013-2014-2015-2016-2017-2019 -2017 National Average 2013-2014-2015-2016-2017-2018 -2017 Region Average Average SAIDI -2017 National Average 493.54 Average CAIDI SffIDI hlimttes =Total Duration of Customer Fntamptions CRIDI(l3inutes)=Total Durationof Customer Inierruptiom "\ ) Total Dumber of Customers Served Totall4'WP?heraf Customers Interruptions. i Note: The mojorev ent(ME)threshold allows a utility to remov e outages that SAI R 2013-2018 exceed the IEEE 2.5 beta threshold for events.These events could besevere } weather,which can lead to unusually long outages in comparison toyour'- 0.90 l distribution system's typical outage. 0'80 0.77 ®2013 0.70 0.65 X2014 0.60 0.50 _2015 SRIFl-TotaljVwnberof Customerinkn?Ttions 030 . 0.62 F 2016 t X2017 Totall4 umber of Customers Sened 0.20 0.36 --- ---- - --- ------ 0.10 10.28 2018YTD ,¢ 0.00 -2017 Region Average 2013-2014-2015-2016-2017-2018 -2017 National Average Note: Regional and national averages have been updated for 2017. AveragesAIFI Causes of Outages as of February 2018 a 70 -- -------- -- -------------—----------- �% 60 59 50 = ---- 4 fi— --------- ---------- —--- -- ;r I ■Annual Average 2013-2017 Y at l j 30 ■2018 Year to Date i I - ---- —--— ------ 20 10 �`.1 r -----8----7— --------- -- E 'i It 2 4 2 ' 2 _ 1 0 1 0 0 1 0 0 0 r— .�._�_--r— f 1 Equipment Tree Wildlife —Vehicle Weather Unknown Utility Natural Power —:b Accident Human Supply h Error , i I Quest*ionis i J s�. f ,.t k� n i� k 1r i 9 f , \1 RMLD PROCUREMENT OCU REQUESTS REQUIRING BOARD APPROVAL ATTACHMENT 6 i i Reading Municipal.Light Department RMLD { RELIABLE POWER FOR GENERATIONS _ 230 Ash Street,P.O.Box 150 Reading,MA 01867-0250 April 17,2018 Town of Reading Municipal Light Board Subject: lFB 2018-36 Residential Energy Audits Pursuant to M.G.L. c. 30B, on March 26, 2018, an invitation for bid (IFB) requesting sealed bids for Residential Energy Audits was advertised in the Commonwealth of Massachusetts Goods and Services Bulletin. On March 21, 2018,the IFB was placed as a legal notice in the Middlesex East section of the Daily Chronicle,and on March 26, 2018,it was posted on COMMBUYS,the RMLD website,and the RMLD bulletin board. An invitation for bid was sent to the following 17 companies: Ace Energy Services,Inc. GDS Associates Inc. Advanced Building Analysis,LLC Greentek Energy,Inc. Atlas Glen-mor Healthy Homes Energy Central Home Energy Experts Infrared Diagnostic LLC EBI Consulting Loureiro Engineering Associates,Inc. Energy New England t�r� Energy&Resource Solutions,Inc.(ERS) Prime Vendor,Inc. EnSave,Inc. Strategic Serendipity LLC Franklin Energy Services,LLC Total Green Energy Solution Sealed proposals were received from 3 companies: Energy New England, Health Homes Energy, Strategic Serendipity LLC The sealed bids were publicly opened and read aloud at 11:00 a.m.,April 9,2018,in the Town of Reading Municipal Light Department's Audio Visual Spurr Room,230 Ash Street,Reading,Massachusetts. The bids were reviewed,analyzed,and evaluated by staff and recommended to the General Manager. Move that proposal 2018-36 for Residential Energy Audits be awarded to: Energy New England for $176,400.00 pursuant to M.G.L. c. 30B, as the lowest responsive and responsible bidder, on the recommendation of the General Manager.This-is a three-year contract. These services will be paid from the fiscal year Operating Budget. Ben T ' ierge Jaearenteau Coleen O'Brien PRICE ANALYSIS-IFI3 2018-36 Residential Energy Audits T' Year 1 Year I W Year 2 Year 2Y ear 3 Year 3-YEAR TOTAL PER Quantity Quantity Quantity Bidders I Unit Price Total unit Price i Total Unit Price Total BIDDER Healthy Homes 165.00 1 350 57,750.00 1665 001 350 157,750.00 165 350 157,750.00 173,,250.00 Energy---' New in 6d 160.00 I 350 56,000.00 168-001 350 158,800.00 176 350 161,600.00 1.76,400.00 64,750.00 185.001 350 185 350 64,750.00 194,250.00 Strategic Serpendipity 185.00 56 �4,�50.06* 4/17/2018 2016-18 RMLD/rs Reading Municipal.Light Department 1 L ' RELIABLE POWER FOR GENERATIONS 230 Ash Street,P.O.Box 150 Reading,MAO 1867-0250 March 28,2018 Town of Reading Municipal Light Board Subject: IFP 2018-38 Pad Mounted Transformers Pursuant to M.G.L.c. 164§56D,on February 14,2018,a bid invitation was placed as a legal notice in the Middlesex East section of the Daily Times Chronicle requesting sealed proposals for Pole Mounted Transformers. An invitation for proposals was sent to the following fifteen companies: EDI Graybar Electric Hasgo Power IF Gray Stuart C.Irby Company Power Sales Group Power Tech-UPSC Prime Vendor,Inc. Robinson Sales Shamrock Power Sales,Inc. Transformer Exchange Ward Transformer Sales Weidmann Electrical Technology WESCO Distribution,Inc. Yale Electric Supply Sealed proposals were received from four companies:Stuart C.Irby Company,Graybar Electric,Howard Industries, Inc,c/o Power Sales Group and WESCO Distribution,Inc. The sealed proposals were publicly opened and read aloud at 11:00 a.m.,February 28,2018,in the Town of Reading Municipal Light Department's Audio Visual Spurr Room,230 Ash Street,Reading,Massachusetts. The proposals were reviewed,analyzed,and evaluated by staff and recommended to the General Manager. Move that proposal 2018-38 for Pad Mounted Transformers be awarded to: WESCO Distribution for $33,540.00 and Howard Industries, Inc., c/o Power Sales Group for $74,089.00, for a total of $107,629.00,pursuant to M.G.L.c. 164§56D on the recommendation of the General Manager. The remaining FYI Capital Budget amount($93,804)for Transformers and Capacitors will be used for this purchase. The difference between the total bid and the remaining Capital Budget amount will be paid with funds collected from a new underground subdivision customer(Martins Landing,North Reading). Vau han:Bryan r) _ Hamid Jaffari Coleen O'Brien File:Bid/FY18/2018-38 Pad Mounted Transformers Pad Mounted Transformers IFS 2098-38 Meet � Net Cost Specification Bidder Manufacturer Delivery Date Unit Cost � Tota!Net Cost Awarded requirement i WESCO Distribution,Inc. item 1 only Item 1 75 We 10 FR3 2401120 ERMCO 8-10 weeks $2,795.00 12 $33,540.00 $33,540.00 I Item 2 300 We 30 OF 120/208 ERMCO 8-10 weeks $7,580.00 3 $22,740.00 Item 3 225 We 30 OF 120/208 ERMCO 8-10 weeks $6,775.00 3 $20,325.00 Item 4 500 Wa 30 OF 2771480 ERMCO 8-10 weeks $8,623.00 1 $8,623.00 $85,228.00 $33,540.00 i f Graybar Electric-Non Responsive no I Item 1 75 kVa 10 FR3 240/120 GE 10 weeks $2,983.00 12 $35,796.00 Item 2 300 Wa 30 DF 120/208 GE 10 weeks $8,345.00 3 $25,035.00 Item 3 225 kVa 30 OF 120/208 GE 10 weeks $7,877.00 3 $23,631.00 s Item 4 500 Wa 30 OF 277/480 GE 10 weeks $9,797.00 1 $9;797.00 $94,259.00 $0.00 i i Howard Industries,Inc.,do Power Sales Group yes Item 1 75 kVa 10 FR3 240/120 Howard Industries, Inc 8-10 weeks $3,594.00 12 $43,128.00 Item 2 300 We 30 OF 1201208 Howard Industries,Inc 8-10 weeks $10,727.00 3 $32,181.00 $32,181.00 Item 3 225 We 30 OF 120/208 Howard Industries,Inc 8-10 weeks $9,210.00 3 $27,630.00 $27,630.00 i Item 4 500 Wa 30 OF 277/480 Howard Industries,Inc 8-10 weeks $14,278.00 1 $14,278.00 $14,278'.00 $117,217.00 $74,089.00 j Stuart C.Irby Company-Non Responsive no If Item 1 75 Wa 10 FR3 240/120 ABB 6-10 weeks $4,712.00 12 $56,544.00 Item 2 300 Wa 30 DF 120/208 ABB 8-12 weeks $9,136.00 3 $27,408.00 Item 3 225 Wa 30 DF 120/208 ABB 8-12 weeks $8,351.00 3 $25,053.00 Item 4 500 Wa 30 DF 2771480 ABB 8-12 weeks $11,099.00 1 $11,099.00 $120,1.04.00 $0.00 $107,629.00 I i i 1 G i 2018-38 Pad TR Analysis i RM/(T00 -RELTABLE Reading Municipal Light Department L. POWER FOR GENERATIONS , 230 Ash Street,P.O.Box 150 Reading,MAO 1867-0250 April 10,2018 Town of Reading Municipal Light Board Subject: IFB 201840 Janitorial Services Pursuant to M.G.L. c. 30B, on March 6, 2018, an invitation for bid (IFB)requesting sealed bids for Janitorial Services was posted on COMMBUYS. On March 7, 2018, the IFB was placed as a legal notice in the Middlesex East section of the Daily Times Chronicle,and posted on the RMLD website,and the RMLD bulletin board. An invitation for bid was sent to the following forty-two companies: A.C.P.Cleaning,Inc.. ABM Janitorial Northeast,Inc. Advanced Maintenance Solutions,Inc. All Pro Cleaning Systems American Cleaning Co. AMPM Facility Services Brenner Facility Services Compass Facility Services Complete Cleaning Co.,Inc.. Empire Cleaning,Inc. Express Janitorial Service FM&M,Inc. FMN Services,Inc. G Associates Corporation Greenlife Janitorial Corp. GSG—Cleaning Services Harvard Maintenance,Inc. Integrity Services Group,Inc. Janitronics Incorporated Jan-Pro Cleaning Systems of M&M Cleaning,Inc. Massachusetts M&M Contract Cleaning,Inc. McGarr Service Corp. Metro Facility Maintenance& Management MP Building Services National Facility Services,Inc. NECC Corp. ONVIA PBSC Prospect Building Services Prime-Vendor,Inc. Corporation Pro City Facilities Services, ResourceOne S.J.Services,Inc. Inc. Service Master Star Building Services,Incorporated State Cleaning Svc.,Inc. Swilley's Commercial T&T Janitorial Services&Sales,Inc. T&S Professional Cleaning Cleaning Service,Inc. The Cleaning Crew Tidy Cleaning Service Transcend Maintenance Services,Inc. Sealed bids were received from four companies: Advanced Maintenance Solutions,Inc.,M&M Cleaning,Inc., S.J. Services, Inc.,and Transcend Maintenance Services,Inc. File:Bid/FY18/2018-40 Janitorial Services R� /{T Reading Municipal Light Department MLD RELIABLE POWER FOR GENERATIONS i, 230 Ash Street,P.O.Box 150 Reading,MA 01867-0250 The sealed bids were publicly opened and read aloud at 11:00 a.m. on March 28, 2018, in the Town of Reading Municipal Light Department's Audio Visual Spurr Room,230 Ash Street,Reading,Massachusetts. The bids were reviewed,analyzed,and evaluated by staff and recommended to the General Manager. Move that bid 2018-40 for Janitorial Services be awarded to: S.J.Services,Inc.,for$101,424.00,pursuant to M.G.L., c. 30B, as the lowest responsive and responsible bidder, on the recommendation of the General Manager. This is a three-year contract. These services will be paid from the Operating Budget. Paul, bnagle Hamid Jaffari Coleen O'Brien fi y i File:Bid/FY18/2018-40 Janitorial Services f Janitorial Services M.G.L.Chapter 30B Bid 201840 Bidder Year 1 Year 2 Year 3 Combined 3- Responsive Exceptions Year Total Bidder Advanced Maintenance Solutions,Inc. $30,939.00 $31,396.20 $31,852.56 $94,187.76 Yes No M&M Cleaning,Inc. $101,000.18 $101,000.18 $101,000.18 $303,000.54 Yes No S.J.Services,Inc. $32,880.00 $33,840.00 $34,704.00 $101,424.00 Yes No Transcend Maintenance Services,Inc. $26,496.00 $26,496.00 $26,496.00 $79,488.00 Yes No 2018-40 Janitorial Services Analysis.As Page 1 BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED TOWN OF READING MUNICIPAL LIGHT DEPARTMENT April-18 RATE COMPARISONS READING 8 SURROUNDING TOWNS INDUSTRIAL-TOU RESIDENTIAL RESIDENTIAL-TOU RES.HOT WATER COMMERCIAL SMALL COMMERCIAL SCHOOL RATE 109,600 kWh's 760 kWh's 1600 kWh's 1000 kWh's 7,300 kWh's 1,080 kWh's 36000 kWh's 260.000 kW Demand 76126 Split 26.000 kW Demand 10.000 kW Demand 130.6 kW Demand 80120 Split READING MUNICIPAL LIGHT DEPT. TOTAL BILL $131.08 $231.02 $160.94 $1,176.43 $221.34 $5,506.55 $845,635.68 PER KWH CHARGE $0.17478 $0.15402 $0.16094 $0.16115 $0.20495 $0.15733 $0.12292 NATIONAL GRID TOTAL BILL $176.21 $382.26 $220.64 $1,692.65 $258.94 $6,411.12 $1,167,900.33 PER KWH CHARGE $0.23494 $0.25484 $0.22064 $0.23187 $0.23976 $0.18317 $0.16976 %DIFFERENCE 34.42% 65.46% 37.09% 43.68% 16.99% 16.43% 38.11% EVERSOURCE(NSTAR) TOTAL BILL $185.81 $289.07 $245.41 $1,451.50 $263.82 $7,573.12 $1,105,148.27 PER KWH CHARGE $0.24774 $0.19272 $0.24541 $0.19884 $0.24428 $0.21637 $0.16064 %DIFFERENCE 41.75% 25.13% 52.49% 23.38% 19.19% 37.53% 30.69% PEABODY MUNICIPAL LIGHT PLANT TOTAL BILL $81.53 $154.13 $104.71 $906.76 $144.33 $4,490.83 $595,357.76 PER KWH CHARGE $0.10871 $0.10275 $0.10471 $0.12421 $0.13364 $0.12831 $0.08654 %DIFFERENCE -37.80% -33.29% -34.94% -22.92% -34.79% -18.45% -29.60% MIDDLETON MUNICIPAL LIGHT DEPT. TOTAL BILL $98.74 $201.66 $132.75 $959.51 $168.44 $4,762.93 $807,171.40 PER KWH CHARGE $0.13165 $0.13444 $0.13275 $0.13144 $0.15596 $0.13608 $0.11733 %DIFFERENCE -24.68% -12.71% -17.52% -18.44% -23.90% -13.50% -4.55% WAKEFIELD MUNICIPAL LIGHT DEPT. TOTAL BILL $132.36 $247.17 $166.88 $1,257.54 $199.78 $5,910.58 $1,007,556.30 PER KWH CHARGE $0.17648 $0.16478 $0.16688 $0.17227 $0.18499 $0.16887 $0.14646 %DIFFERENCE 0.97% 6.99% 3.69% 6.89% -9.74% 7.34% 19.15% From: Tracy Schultz -- To: RMLD Board Members Group Subject: AP Warrants and Payroll Date: Wednesday,April 11,2018 1:45:00 PM Good afternoon, 3.16.18, 3.23.18, 3.30.18, and 4.6.18 AP. 3.19.18 and 4.2.18 Payroll. There were no Commissioner questions.This e-mail will be included in the 4-17-18 Board Book. Tracy Schultz Executive Assistant Reading Municipal Light Department 230 Ash Street. Reading. MA. 01867 Tel: 781.942.6489