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Date: 2018-05-14 Time: 7:00 PM
Building: Reading Public Library Location: History Room
Address: 64 Middlesex Avenue Session: Open Session
Purpose: General Meeting Version: Final
Attendees: Members - Present:
John Brzezenski, Chair; Nina Pennacchio; Monette Verrier, Andrew Grimes
Members - Not Present:
Cherrie Dubois, Alice Collins
Others Present:
Amy Lannon, Library Director; Ashley Waring, Assistant Library Director;
Kevin Yatsuhashi, Douglas Yatsuhashi
Minutes Respectfully Submitted By: Alice Collins, Secretary
Topics of Discussion:
Meeting Called to Order 7:11 p.m.
I. Approval of Minutes from April 9, 2018
Motion: To approve Minutes (Verrier/Pennacchio)
Vote: Approved 4-0-0
II. Flagpole project update:
Boy Scout Kevin Yatsuhashi presented on the current status of his Eagle Scout
flagpole project.
III. Financial Report:
FY2018: The budget is running on track. We will return some salary line funds at
the end of the year due to staff medical leaves and retirements. A large amount of
State Aid funds will be used in June to pay for the donor board. Now that the Fines
and Fees Revolving fund changes were approved by Town Meeting, we will use some
of those funds to purchase year-end supplies for public printers and copiers.
IV. FY19 Meeting Schedule
Mr. Brzezenski noted an error: change October 19 to October 9. The Board decided
not to meet in August.
Motion: To establish the FY19 Board of Library Trustees meeting schedule as
amended (Grimes/Verrier)
Vote: Approved 4-0-0
V. Director's Report
Building Facilities Update: Ms. Lannon reported that she received a quote for
installing a glass safety wall on the patio. Mr. Brzezenski and other board members
requested more quotes to review and compare. Ms. Lannon will work with the town
facilities department on this. Custodians Mr. Davis and Ms. Florence have been doing
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an extensive reorganization of the library storage spaces. Delphi is fixing or replacing
all of the cracked doors in the building; they are under warranty.
Personnel: A hiring team interviewed candidates for replacing Senior Library
Associate Ms. O'Donnell, and selected a successful candidate. It is an internal
candidate, who will be promoted from Circulation Associate with a planned May 29
start date. We will have a vacancy left by the person who is being promoted, but our
goal to be fully staffed by Ms. O'Donnell's last day, July 6. At their June 11 meeting,
the Select Board will discuss and hopefully approve new town positions, including the
Library Technician position. Annual staff reviews are happening now. Annual pay
raises start June 25.
Staff retreat: The staff enjoyed a full day at Tower Hill Botanical Garden with
facilitator Deb Gilburg, who led us in a morning World Cafe discussion and afternoon
pop-up conference.
Programming update and calendar: Ms. Lannon distributed copies of our summer
program brochure, which features events for all ages in June, July and August.
VI. RPL Foundation Update:
Mr. Brzezenski gave a recap of the Foundation's Coffee and Conversation event on
Saturday, April 28. The Foundation board is looking for new energy and members.
Mr. Brzezenski reports that about a dozen people attended, and many expressed
interest in becoming involved.
VII. Other Business
Ms. Waring shared an update about the June 7 volunteer appreciation reception. Ms.
Waring provided information about a proposal that will be coming from the Friends of
the Reading Public Library regarding banning eating and drinking in the Second
Chapter Book Sale Room.
Ms. Lannon proposed the Trustees consider FY19 Sunday hours of October through
May from 1:00 - 5:00 pm. Ms. Verrier recommended the Sunday hours remain
through June to allow for student studying. Ms. Lannon will prepare a document
outlining the financial impact of a variety of Sunday hours scenarios, and the Board -
will discuss at the June 11 meeting.
Adjournment 8:32 pm
Motion to Adjourn (Verrier/Grimes)
Vote: Approved 4-0-0
Respectfully submitted,
Alice Collins, Secretary
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