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Board - Committee - Commission - Council: 2018 JUN 27 Pn12' 28
Board of Library Trustees
Date: 2018-04-09 Time: 7:00 PM
Building: Reading Public Library Location: History Room
Address: 64 Middlesex Avenue Session: Open Session
Purpose: General Meeting Version: Final
Attendees: Members - Present:
John Brzezenski, Chair; Cherrie Dubois, Vice Chair; Alice Collins, Secretary,
Nina Pennacchio; Monette Verrier
Members - Not Present:
Andrew Grimes
Others Present:
Amy Lannon, Library Director; Ashley Waring, Assistant Library Director
Minutes Respectfully Submitted By: Alice Collins, Secretary
Topics of Discussion:
Meeting Called to Order 7:02 p.m.
I. Approval of Minutes from March 12, 2018
Motion: To approve Minutes (Dubois/Pennacchio)
Vote: Approved 5-0-0
II. Financial Report:
FY2018: We are generally running on target.
We are paying a new $1000 annual fee to the Massachusetts Library System (MLS)
for delivery service. About 50 libraries statewide, identified as the largest users of
this service, are being charged a fee to help offset the cost to MLS. This is due to
less federal and therefore state funding going to MLS.
New light-weight folding chairs will-be purchased for the Community Room using
Foundation gift money. The current wood and metal chairs are cumbersome for our
custodial staff to move and rearrange in large number multiple times a day. Once the
new chairs arrive, Ms. Lannon will work with other Town departments who may be
interested in taking our old ones.
FY2019: The Library Technician position can be added to the Town classification
plan. The position does not have a new fiscal impact; however it addresses our need
to have a position between Page and Associate.
Motion: Request that Board of Selectmen add the Library Technician job to Grade A
on the FY19 classification plan (Dubois/Pennacchio)
Vote: 5-0-0
Ms. Lannon distributed a proposed amendment to the Library FY19 Override budget,
which redistributes salary funds. The allocation for Sundays remains the same, and
other staffing hours will be divided amongst the library divisions. Changes from
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previous FY19 Override budget include more funds allocated to Administrative
division for support staff and to Technical Services division for professional
development time.
Motion: To accept salary amendment to FY19 override budget (Verrier/Pennacchio)
5-0-0
III. Director's Report
Building Facilities Update: Patio projects- Ms. Lannon met with a vendor and
Facilities Director Joe Huggins to discuss glass safety wall. A work order is in to
replace the stairs to the mechanical suite.
The Eagle Scout flagpole project is progressing. Ms. Verrier and Ms. Lannon will work
on communication about the project to neighbors.
Materials: Ms. Waring reviewed 3 new products recently purchased. Niche Academy
is a platform of online tutorials to help patrons learn how to use our online resources.
Kanopy and hoopla are both online content providers. Kanopy focuses on "thoughtful
entertainment" of documentaries, independent and foreign cinema, and educational
films such as the Great Courses. hoopla contains popular films, television, ebooks,
and eaudiobooks for all ages.
Outreach: Children's Room staff represented the library at the RMHS Drama Club's
"Reading is Fun" fair at Birch Meadow. Ms. Lannon met with the owner of
SwissBakers to discuss ways to collaborate. A reporter from The Readings magazine
reached out to us about featuring our YUM! cookbook club and other innovative
library programs. We hope to use this opportunity to promote the summer kickoff
Global Eats / Summer Beats event. The FY19 LSTA town-wide preservation grant
application will be submitted tomorrow.
Staff Development: Thursday April 12 staff meeting will be mini-mysteries and
time to focus on learning new skills in various departments. Friday, May 11 Staff Day
with Deb Gilberg will be time for higher-level thinking and discussion about our work.
Museum Passes: Ms. Lannon distributed information about museum pass use and
costs. Many passes are funded by donations from community organizations.
Discussion of ways to market current passes and ideas for new passes to purchase -
Boston by Foot, Cape Anne Museum, Concord Museum, and New England Quilt
Museum in Lowell.
IV. Policies:
Political Activity Policy: Revocation and Plan to rework
Ms. Lannon consulted with Town Counsel, who advises this policy contains ideas
which are better covered under other policies. Ms. Lannon recommends the policy be
revoked. Discussion of policy and decision to table until Town Counsel can come
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discuss with the Board.
Review of Patron Rights and Responsibilities and Distribution, Posting and
Collection of Materials
Ms. Lannon highlighted sections of these policies that overlap with Political Activity
Policy. Town Counsel is looking at these policies.
Adjournment 8:52 pm
Motion to Adjourn (Verrier/Brzezenski)
Vote: Approved 5-0-0
espectfully submitted,
Alice Collins, Secretary
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