HomeMy WebLinkAbout2018-04-09 Housing Authority Minutes OWN FRi
Town of Reading
N_' a Meeting Minutes
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Board '- Committee Commission - Council:
2918 MAY 30 -AM.10: 21
Housing Authority
Date: 2018-04-09 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority.Administration
Address: . 22 Frank Tanner Drive Session:- Open Session.
Purpose: Board Meeting Version: Final
Attendees: Members - Present:
Diane Cohen, Richard Robbins; Timothy Kelley
Members- Not Present:
Kevin Mulvey
Others Present:
Julie M. Johnston, Executive Director
Minutes Respectfully Submitted By: Julie M. Johnston, Executive Director
Topics of Discussion:
READING HOUSING AUTHORITY
MINUTES OF THE SPECIAL BOARD MEETING April 9, 2018
Aspecial business meeting of the Reading Housing .Authority was.held on Monday,
April 9, 2018 at the office of the Reading Housing Authority, Reading_, .MA. Chair,
Diane-Cohen,.called'the meeting.to order at 5:30 p.m.
Members Present: Diane Cohen, Richard Robbins, Timothy Kelley
Members Absent: Kevin Mulvey
Others Present: Julie M. Johnston, Executive Director
Minutes Move Richard Robbins . - Second .Timothy .Kelley'
Vote 3-0
18-074' VOTED: To accept for, the record the Minutes of the Regular Business.
Meeting of April 2, 2018, as presented.
FY2018 Budgets Move Richard Robbins Second Timothy Kelley
Vote 3-0
18-075 VOTED: That the proposed Operating Budget for State-Aided Housing of the
Reading Housing Authority, Program 400-1 for fiscal .year ending-June 30, 201-8
showing total revenue of $540,475 and total expenses of 541-680 thereby requesting
a subsidy of $10,000 be submitted to the Department of: Housing and Community
Development for its review and approval.
FY2018 Budgets Move; : Timothy Kelley Second Richard-Robbins
Vote 3=0
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18-076 VOTED: That the proposed Operating Budget for State-Aided Housing of the
Reading Housing Authority, Program 689 for fiscal year ending June 30, 2018 showing
total revenue of $34,010 and total expenses of $31,216 thereby requesting a subsidy
of$00 be submitted to the Department of Housing and Community Development for its
review and approval.
ea`diri AffordableHousin Guideline
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,A Massachusetts:
FY2018 Budget Consideration:
FY2018 Budget Considerations were discussed including increase to maintenance Joseph
Costello's rate by $1.50/hour;.5% increase for administrative staff; Executive Director Salary
Guideline Changes are not to be implemented in FY2018 and will be reconsidered in FY2019;
elimination of the $35,000 payment in lieu of units from Artis Senior Living of Reading.
1004 Gazebo Circle Affordable Unit Resale:
Discussion took place around the need to establish guidelines for the Reading
Affordable Housing Program based on the language in the Deed Rider for 1004
Gazebo Circle that will subsequently affect other Deed Riders when owners convey .
their intention to sell. The Board agreed that adopting the DHCD Guidelines and filing
the Guidelines with the Town Clerk is the best option at this time.
RHA Board Vacancy & RHA Letter of Candidate Support:.
The Director reported that she is aware of 6 residents of Tannerville interested in the
vacant position of State Tenant Representative. Three have submitted applications to
the Town Clerk for consideration. The Board agreed that Vice-Chair, Richard Robbins
and RHA Director would meet with the three candidates prior to making a
recommendation to the Board of Selectmen.
Vinyl Shutter Replacement Project:
The Director is working with RCAT Project Manager to meet our 80% spending
benchmark for Capital Improvement Projects for FY2018. The cancellation of the
Maintenance Garage project has put us at a spending cap below 80% but by
advancing the vinyl shutter replacement project in FY18, we will most likely be able to
make up the deficit and reach our benchmark. The project will go out to bid -on
04/18/2018, Pre-bid walk through scheduled for 04/26/2018, bid opening on
05/02/2018, and Board may vote to approve a contract on 05/14/2018 with a Notice to
Proceed to be completed by 06/30/2018.
Tenant Meeting:
A Tenant Meeting for the residents of Tannerville will be held on May 14, 2018 at
10:00 a.m. to review the Capital Improvement Plan (CIP) and to take comments from
the residents to bring to the Board for consideration prior to approving the CIP.
Directly following the meeting, the Middlesex County Sheriff's office will be conducting
a presentation for the residents about elder fraud, safety and how to protect against
scams.
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Board.Schedule
BOARD MEETING: 'Next Regular Board Meeting scheduled for Monday, May 141
2018 at 5:30'p.m.
18-078.VOTED TO ADJOURN: 7-:12 P.M. Move Timothy Kelley . Second Richard
Robbins Vote 3-0
Respectfully submitted,
Jade At.JAW ton
Julie M. Johnston
Secretary/Executive Director
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