HomeMy WebLinkAbout2018-02-12 Board of Library Trustees MinutesTown of Reading
Meeting Minutes
Board - Committee - Commission - Council:
Board of Library Trustees
Date: 2018-02-12
Building: Reading Public Library
Address: 64 Middlesex Avenue
Purpose: General Meeting
Attendees: Members - Present:
TOWN C!€RK
R E A D i NIG, MA.
2818 MAR 15 PR 0 40
Time: 7:00 PM
Location: History Room
Session: Open Session
Version: Final
John Brzezenski, Chair; Cherrie Dubois, Vice Chair; Alice Collins, Secretary,
Nina Pennacchio; Monette Verrier
Members - Not Present:
Andrew Grimes
Others Present:
Amy Lannon, Library Director; Ashley Waring, Assistant Director; David
Neshat, FINCOM
Minutes Respectfully Submitted By: Alice Collins, Secretary
Topics of Discussion:
Meeting Called to Order 7:05 p.m.
Approval of Minutes from January 8, 2018 and January 23, 2018
Error correction in January 8 minutes: change "need to pull papers by February 13"
to "need to return papers by February 13."
Motion: To approve minutes from January 8, 2018 as amended and minutes from
January 23, 2018
(Dubois/Collins) 5-0-0
II. New Trustee Welcome
All welcomed Monette Verrier to the Board.
III. Financial Report
a. FY2018 - Ms. Lannon presented a budget report that was run on 2/7/18. We
are currently running slightly under budget. Our Fines and Fees account is
almost at $15,000, which is the cap. Ms. Lannon will clarify with the Town
Accountant what happens when we meet that limit. The Technical Services
Division Head will start to spend down this line by using the funds for item
replacements. We continue to receive donations and gifts.
b. FY2019: Level services and override update - Ms. Lannon distributed and
reviewed a proposed budget that includes $102,000 which would come to
library if the override passes. Ms. Verrier asked how the $102,000 amount
was chosen. Ms. Lannon decided this number in consultation with Town
Manager Bob LeLacheur in discussing how the town portion of an override
would be split. Board feedback was to present numbers in a similar fashion to
how they were presented prior to the override discussion in the Town
Manager prioritized list. We discussed how the ballot question may be worded
Page l 1
in regards to the library items. Ms. Lannon will send the wording to the
Trustees.
IV. Review campaigning laws
Ms. Lannon has reviewed laws with staff, and distributed the same documents to the
Trustees tonight.
V. Discussion of social media and community discussion guidelines
Ms. Lannon distributed copies of the current Town Employee Social Media Policy. We
discussed the role of both Trustees and Library staff in social media discussions.
VI. Policies
Distribution, Posting, and Collection of Materials - further discussion and vote
Grammatical edits: change "advocate" to "advocating" and "violate" to "violating."
Split final sentence into two statements.
Motion to Approve Policy as amended (Verrier/Dubois) 5-0-0
VII. Other business
Ms. Lannon shared a brief flag pole project update from a Reading Eagle Scout
candidate.
Ms. Lannon shared a request from the Town Human Resources department to use
the Community Rooms as a location for a full-day health fair in September. The
request was brought to the Board because it is an exception to our booking policy,
which allows for mediated bookings up to 3 months in advance. The Board approved
the room request.
Ms. Lannon distributed the official Board of Library Trustee Bylaws document which is
on file with the Town Clerk.
Ms. Lannon distributed a draft copy of Article 10 of the upcoming Town Meeting
warrant. The item regards the Library Materials Replacement Revolving Fund, and
needs to go to Town Meeting because it is a proposed change to Town Bylaws.
Adjournment 8:47 pm
Motion to Adjourn (Collins/Pennacchio)
Vote: Approved 5-0-0
Respectfully submitted,
' Alice Collins, Secretary
Page 1 2