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Home My WebLink About2017-12-14 RMLD Board of Commissioners Minutes'4o��y oFR O'IY x Town of Reading v Meeting Minutes e - � Js'�9eINC0R40� Board - Committee - Commission - Council: RMLD Board of Commissioners Date: 2017-12-14 Building: Reading Municipal Light Building Time: 7:30 PM RECEIVE' 3 TOWN CIERK READiNG, MA. 2818 FEB 26 AN 9: 34 Location: Winfred Spurr Audio Visual Room Address: 230 Ash Street Session: Open Session Purpose: Public Meeting Version: Attendees: Members - Present: Philip B. Pacino, Chairman, Secretary Pro Tem David Hennessey, Commissioner John Stempeck, Commissioner David Talbot, Commissioner -Remote Participant Members - Not Present: David Hennessy, Vice Chairman Others Present: Staff: Coleen O'Brien, General Manager Hamid Jaffari, Director of Engineering and Operations Jane Parenteau, Director of Integrated Resources Wendy Markiewicz, Director of Business/Finance Tracy Schultz, Executive Assistant Citizens' Advisory Board: Vivek Soni, Member Public: Mary Ellen O'Neill, 125 Summer Street, Reading Minutes Respectfully Submitted By: Philip B. Pacino, Chair, Secretary Pro Tem Topics of Discussion: Call Meeting to Order Chair Pacino called the meeting to order and announced that the meeting is being videotaped at the RMLD office at 230 Ash Street, for distribution to'the community television stations in Reading, North Reading, Lynnfield, and Wilmington. Opening Remarks Chair Pacino read the RMLD Board of Commissioners' Code of Conduct and welcomed Mr. Soni, the new member of the Citizens' Advisory Board. Public Comment Reading resident Mary Ellen O'Neill distributed leaflets to the Board containing research she had conducted on electric utility tree stewardship programs. Three models were highlighted: utilities that donate money, utilities that follow Arbor Day tree standards, and utilities that give away trees. Ms. O'Neill stated that she wanted to plant the seed and ask that the Board consider Page 1 1 Public Comment developing a tree stewardship program based on the needs of the service territory. Ms. O'Neill suggested that RMLD make a $2,500 donation to each community. Report of the Committee -General Manager's Committee Chair Pacino .explained that all votes would be roll call due to Mr. Talbot participating remotely by telephone. Chair Pacino stated that the General Manager Committee met to conduct its annual review of Ms. O'Brien. The reviews were positive, with Ms. O'Brien receiving 99.2 out of a possible top score of 100. The Committee recommends a 4.5 percent salary increase and $5,000 that Ms. O'Brien has the discretion to use as she chooses. Mr. Stempeck made a motion, seconded by Mr. O'Rourke, that the Board of Commissioners follow the recommendations of the General Manager Committee, as stated. Chair Pacino called for a poll of the vote: Mr. O'Rourke: Aye; Chair Pacino: Aye; Mr. Stempeck: Aye; Mr. Talbot: Aye. Motion Carried. 4:0:0. The Board commended Ms. O'Brien on doing a good job. Ms. O'Brien replied that it would be impossible to do it alone and thanked the RMLD staff. Mr. O'Rourke verified that Ms. O'Brien's raise would be retroactive to the start of the fiscal year. Chair Pacino affirmed. Subsequent Town Meeting Chair Pacino stated that Ms. O'Brien made a presentation. Ms. O'Brien explained that it reviews the highlights of the previous FY, including the audit, which was clean, and goes over the strategic visions from the five to 20 -year plans. Ms. O'Brien stated that she was very proud of the high school art contest winners which were showcased in the presentation. Citizens' Advisory Board Mr. O'Rourke suggested that Ms. Schultz draft a schedule for Commissioner attendance at CAB meetings. Approval of Board Minutes -June 15, 2017 and September 14, 2017 (Attachment 1) The September 14, 2017 Board minutes were not ready in time for the meeting. Mr. Stempeck made a motion, seconded by Mr. O'Rourke to approve the minutes of the June 15, 2017 Board meeting. Chair Pacino called for a poll of the vote: Mr. O'Rourke: Aye; Chair Pacino: Aye; Mr. Stempeck: Aye; Mr. Talbot: Aye. Motion Carried. 4:0:0. General Manager's Report - Ms. O'Brien Ms. O'Brien held up that day's edition of the Daily Times Chronicle, which featured an article on RMLD and NextEra and a photo of RMLD employees with Governor Baker. RMLD received a $1 million grant with NextEra from the Baker -Polito Administration Energy Storage Initiative. Ms. O'Brien stated that RMLD is excited to add renewables to the peak reduction portfolio. The unit is expected to be built before next year's peak. It's a five megawatts storage unit, using lithium ion batteries, that discharges over two hours. Mr. Talbot expressed his enthusiasm for the project. Ms. O'Brien said that RMLD is honored to receive the grant. The million will be split over three years to reduce power supply cost. That will be passed on to the customers. Mr. Talbot asked what in RMLD's portfolio is renewable. Ms. Page 1 2 General Manager's Report - Ms. O'Brien O'Brien stated that it is about 13 percent and that Ms. Parenteau will elaborate when she does her presentation. a. Quarterly Updates: Organizational & Reliability Reports - Mr. Jaffari and Ms. O'Brien (Attachment 2) Mr. Jaffari highlighted RMLD's progress on the Booth and Associates and UPG's Reliability Recommendations. These included automating Station 3 so that if something happens to one transformer, the load will automatically transfer to another in less than ten seconds. Before it needed to be done manually. All relays at Station 4 have been upgraded. More information is received in the Control Room. Mr. O'Rourke asked what the timeframe for completion of the reliability study is. Mr. Jaffari replied between one to five years. Mr. O'Rourke complimented the team on the process and acting on the report's recommendations. Mr. Soni asked for the ages and locations of the substations, which Mr. Jaffari provided. Ms. O'Brien provided progress updates on the organizational study. Integrated Resources Department (]RD) is working on a visual outline of the Department's strategic vision. [RD has already started on milestones, such as the cost of service study, the rate adjustments to eliminate subsidies, adding renewables to the power portfolio, rebate restructuring, and risk mitigation. The visual road map should be laid out by the first quarter of next year. The reorganization effort is down to a granular level, groups now being assessed individually. Information Technologies is being finished and Technical Services is being started. Additionally two engineers have been hired in Engineering and Operations. Mr. O'Rourke asked once an engineer is hired, how long is it before he or she can run the entire system? Ms. O' Brien replied that an engineer, without any utility background, takes approximately five to seven years; the training is thorough and specific to the system criteria. Ms. O'Brien stated that the communications roadmap will change once the new outage management system goes online. Ms. O' Brien invited the Board to take a tour at the next meeting so that they can see the physical reorganization of the building, aimed at improving communications and efficiency. At 8:15 p.m. Mr. Talbot disconnected and left the meeting. Mr. Soti asked about RMLD's cybersecurity. Mr. Jaffari replied that RMLD is NERC compliant. Integrated Resources Division a. Community Engagement -Ms. Parenteau Ms. Parenteau announced that RMLD is sponsoring a holiday decorating contest. Pictures must be uploaded to RMLD's website by Sunday, December 17. From the 19th through the 29th customers vote online. January 3,d the winners will be announced and will receive a $50 credit on their bill. The elementary school art contest awards will be held over two nights: Thursday, January 11 th at 7 p.m., with a snow day of Tuesday, January 16th, and Thursday, January 18th, with a snow day of Tuesday, January 23rd. I b. Power Supply Report -October 2017 -Ms. Parenteau (Attachment 3) Ms. Parenteau began by discussing the October fuel charge adjustment. Customers directly receive this benefit. Page 1 3 b. Power Supply Report -October 2017 -Ms. Parenteau (Attachment 3) From November of 2015 to October of 2016 the charge averaged $0.0496. Now it is $0.048 cents, which is a reduction of three percent. As of June 2017, Reading and other utilities in the Northeast Massachusetts (NEMA) zone have experienced significant transmission increases, reflected in the Purchase Power Capacity Transmission (PPCT) charge. When comparing October 2016 to October 2017, it has increased four and a half percent. Ms. Parenteau explained that the New York Power Authority (NYPA) credit is a benefit that residential customers receive because RMLD has a NYPA contract for hydro. It has been flat over the last two years. In October 2016 it was $0.0049 cents and in October 2017 it is still $0.0049. Addressing Mr. Talbot's question, Ms. Parenteau referenced the October Power Supply Report, where RMLD had 13 percent renewable -generated projects. That encompasses hydro, wind, and solar. If you count nuclear as being carbon -free, that number becomes 26.6 percent. RMLD is working diligently to make portfolio environmentally friendly. Mr. Soni asked about RMLD's renewable policy. Mr. Stempeck replied that the goal is 15 to 17 percent renewables. Ms. Parenteau stated that there is a stipulation in the policy that the projects be low-risk and cost conscious. Mr. Soni then asked if there was pressure from the state. Ms. O' Brien replied that the RMLD is locally owned and controlled, but that discussions with the state are ongoing. Financial Report- October 2017 -Ms. Markiewicz- (Attachment 4) Ms. Markiewicz stated that she was reporting through October 31, on the first four months of FY 18. On the balance sheet cash is down, but this is due to the timing -of receivables and payables. Restricted cash increased due to $5.6 million being added from the pension trust. The balance of the depreciation fund at the end of FY 17 was $2.4 million. $2.5 million was added to the construction fund from the operating funds. The total use of capital funds through October was $1.6 million, which leaves the current balance at $4.7 million. When comparing July 2016 through October 2016 and July 2017 through October 2017, there is a two percent decrease in base revenue, and a two percent decrease in operating expenses. Overall, RMLD is under budget on operating and maintenance expenses. base revenues have increased over the last 12 months, except in August and September. kWh sales are 4.1 percent lower in FY 18 than they were in FY 17. Mr. Stempeck and Mr. O'Rourke asked if there should be concern about the decrease in sales. Ms. 'Markiewicz stated that sales were flat; the decrease could be weather-related. Ms. Parenteau added that a cold winter will increase sales. Last summer was milder. Ms. O'Brien stated that there is economic growth in the area around the proposed Wilmington substation. RMLD is targeting offset any decline in sales with demand reduction techniques and economic growth incentives. Mr. Soti asked if the weather has a significant impact on sales and whether degree temperature days are looked at. Ms. Parenteau answered in the affirmative. a. Report on any potential cost savings of changing the Department's fiscal year end to a calendar year. Ms. Markiewicz stated that the Board asked her to do a cost analysis of changing the financial reporting from fiscal year to calendar year. There would be a one-time $36,000 six-month audit fee. Chair Pacino explained that RMLD is on a Fiscal Year and the Department of Public Utilities is _on a Calendar Year. Therefore, RMLD has two closings a year. Page 1 4 a. Report on any potential cost savings of changing the Department's fiscal year end to a calendar year. Ms. Markiewicz explained that Accounting needs to take six months of one fiscal year and six months of the following fiscal year and combine them to get a DPU report that's accurate. Power supply must do more calculations and power supply costs are typically not published until March. Due to the staff time needed to combine half of two fiscal years into one report, Ms. Markiewicz estimated $15,000 in avoided costs by switching to a calendar year. Additionally, the Town of Reading and RMLD finalize their year-end reports at the same time, which can delay RMLD finishing its reporting. Changing to a calendar year will end double warrant'concerns: For three or four weeks, there are two sets of warrants, one for each fiscal year. This causes extra work for the Town and for RMLD. Ms. Markiewicz concluded, stating summer vacation time and the fact that vendors aren't quick to finalize their books and get us invoices complicates matters further. However, most companies clean up their books at the end of the calendar year for tax purposes. Mr. Stempeck asked Ms. Markiewicz if she would recommend moving to a calendar year. Ms. Markiewicz replied in the affirmative. Ms. O' Brien stated her previous place of employment changed to a calendar year. It created efficiency and was consistent with the Department of Public Utilities' filing. RMLD works hard to evaluate rates fiscally, without all the data, so that we can provide some input to the Towns' fiscal year budget processes. Having a calendar year budget would allow us to complete our analysis before providing premature data. Chair Pacino stated that it would be up to the Board to vote when all five members are present. Ms. Markiewicz announced that the auditors are on board. Engineering and Operations Report -July, August, and September 2017 -Mr. Jaffari (Attachment 5) Mr. Jaffari explained that most of the heavy construction projects will be done in the' spring. In the month of October, $131,812 was spent on Routine Capital Construction, bringing the YTD total to $411,263. This is for FY 18. Mr. Jaffari stated he expects that number to reach $1 million. All divisions spent a total of $322,741 in October, bringing the YTD to $1,651,984. $7,685,521 has been budgeted. Routine Maintenance test 10 percent of poles. First time tested 37 percent failed. last report down to 5 percent. making progress. tree trimming program .is working. 3 -year cycling program will end in 2018, then go to 5 -years. RMLD has five double poles to be transferred in Lynnfield. Reading has 70 pull poles and 29 transfers pending, for a total of 99. North Reading has 31 pull poles and 13 transfers for a total of 44. Wilmington has 31 pending transfers and four pull poles. Mr. Jaffari stated that this is a good sign. RMLD is making progress upgrading the system. Mr. Jaffari explained that the reliability indices include the October storm numbers, where the outages were all tree -related. RMLD Procurement Requests Requiring Board Approval (Attachment 6) IFB 2018-13 Janitorial Services Ms. O'Brien explained that the square footage in the bid specification was reduced and the contract re -bid. Large areas that only require sweeping will be done in-house. RMLD Procurement Requests Requiring Board Approval (Attachment 6) IFB 2018-13 Janitorial Services -Mr. Stempeck made a motion, seconded by Mr. O'Rourke, that bid IFB 2018-13 for: Janitorial Services be awarded to: Transcend Maintenance Services, Inc. for $67,325.40, pursuant to M.G.L., Chapter 308, as the lowest responsive and responsible bidder on the recommendation of the General Manager. This is a three-year contract. Motion Carried. 3:0:0. Page 1 5 IFP 2018-17 Cooper Power System or Compatible Meters and Equipment for the AMI Mesh Network Expansion and Migration Mr. Jaffari stated that the Invitation for Proposals went out to 15 companies. Two replied. Mr. Stempeck made a motion, seconded by Mr. O'Rourke, that proposal IFP 2018-17 for Cooper Power System or Compatible Meters and Equipment for the AMI Mesh Network Expansion and Migration be awarded to: Eaton for $83,199.36, pursuant to M.G.L Chapter 164 Section 56D on the recommendation of the General Manager. Motion Carried. 3:0:0. IFB 2018-19 Line Truck Chassis and Trailer Inspection, Preventative Maintenance, and Repair Services Mr. Jaffari stated that the Invitation for Bids was sent to seven companies; one responded. Mr. Stempeck made a motion, seconded by Mr. O'Rourke, that bid IFB 2018-19 Line Truck Chassis and Trailer inspection, Preventative Maintenance, and Repair Service be awarded to: Taylor & Lloyd, Inc. for $151,462.31, pursuant to M.G.L. Chapter 30B, as the lowest responsive and responsible bidder on the recommendation of the General Manager. This is a three-year contract. Motion Carried. 3:0:0. IFB 2018-20 Line Truck Lift Equipment Inspection, Preventative Maintenance, and Repair Service Mr. Jaffari stated that the Invitation for Bids went to four companies; one responded. Mr. Stempeck made a motion, seconded by Mr. O'Rourke, that bid IFB 2018-20 Line Truck Lift Equipment Inspection, Preventative Maintenance, and Repair Service be awarded to: James A. Kiley Co. for $111,495.00, pursuant to M.G.L. Chapter •3013, as the lowest responsive and responsible bidder on the recommendation of the General Manager. This is a three-year contract. Motion Carried. 3:0:0. General Discussion Chair Pacino stated that the Art Awards are coming up. The next Board meeting is January 25th and the next CAB meeting is January 17th. Chair Pacino asked Ms. Schultz to coordinate another meeting of the Payment to the Town of Reading Sub -Committee. Executive Session At 8:52 p.m. Mr. Stempeck made a motion, seconded by Mr. O'Rourke, that the Board go into Executive Session to consider the purchase of real property and discussion thereon and to return to regular session for the sole purpose of adjournment. Chair Pacino called for a poll of the vote: Mr. O'Rourke: Aye; Chair Pacino: Aye; Mr. Stempeck: Aye. Motion Carried 3:0:0. Adjournment Mr. Stempeck made a motion, seconded by Mr. O'Rourke, to adjourn the Regular Session. A true cop f the RMLD Board of Commissioners minutes as a ro ed by a majority of the Commission. Phili B. acino, Secretary Pro Tem RMLD Board of Commissioners Page 1 6 READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS REGULAR SESSION DECEMBER 14, 2017 APPROVAL OF BOARD MINUTES JUNE 15,2017&SEPTEMBER 141 2017 ATTACHMENT 1 READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS MEETING 230 Ash Street Reading, MA 01,867 June 15, 2017 7:30 p.m. Start Time of Regular Session: 7:33 p.m. End Time of Regular Session: 9:06 p.m. Commissioners: Philip B. Pacino, Chairman Dave Hennessy, Vice Chairman Thomas O'Rourke, Commissioner Dave Talbot, Commissioner John Stempeck, Commissioner -Absent Staff: Coleen O'Brien, General Manager Wendy Markiewicz, Director of Business Finance Hamid Jaffari, Director of E & O Tracy Schultz, Executive Assistant Jane Parenteau, Director of Integrated Resources Citizens Advisory Board: Dennis Kelley, Secretary Guest: Mayhew Seavey, PLM Engineering Public: Tony D'Arezzo, Resident, 130 John Street, Reading, MA Call Meeting to Order Chairman Pacino called the meeting to order and announced that the meeting is being videotaped at the RMLD office at 230 Ash Street, for distribution to the community television stations in Reading, North Reading, Lynnfield, and Wilmington. Chairman Pacino expressed his concern that he received a complaint from the North Reading Selectmen that North Reading Cable Access and Media (NORCAM), North Reading's public access station, hasn't been receiving DVDs of the meetings. Ms. Parenteau explained that RMLD makes copies of the meeting DVDs and she will make sure that they are being delivered. Opening Remarks Chairman Pacino read the RMLD Board of Commissioners' Code of Conduct and welcomed Mr. Kelley from the Citizens Advisory Board. Mr. Kelley commented that the recent solar tour was interesting.. Chairman Pacino announced that Mr. Stempeck is away and would not be in attendance this evening. Public Comment There were no Board Liaisons present and there was no public comment. Report RMLD Board Member Attendance at Citizens' Advisory Board Meeting May 24, 2017 Chairman Pacino stated that the CAB meeting's primary focus was the rate adjustments that the Commission will examine this evening. The CAB voted to recommend that the Commission approve the new rates. Report of the Chair Chairman Pacino stated that he wanted to comment publicly that he saw a sign on Ash Street that read "Hate has no home here" and that he totally endorses and agrees with that statement. The Wilmington solar ribbon cutting ceremony was held last Thursday and that project is now up and running. The Commission had a strategic session with discussion and many assignments for the group to come, back with. Chairman Pacino asked Mr. Kelly whether the CAB has determined who will be its members on the Committee on Payment to the Town of Reading stands. Mr. Kelley replied that he will check with Mr. Hooper. Regular Session Meeting Minutes 2 June 15, 2017 General Manager's Report - Ms. O'Brien Ms. O'Brien announced that RMLD Customer Service will be closed on Monday, July 3rd and Tuesday, July 4th. RMLD held a ribbon cutting ceremony at the community solar project at 326 Ballardvale on Thursday. It was a great event. There is another ribbon cutting coming up for the peak generator, but that date remains to be determined. -In terms of community engagement, an informational table on Shred the Peak will be set up at the Reading Lions Club Friends and Family Day on June 17th, and at the Wilmington farmers' market on June 25th. Info sessions will be held at local senior centers on various days in June. Ms. O'Brien will be meeting with the North Reading Board of Selectmen on Monday, June 19th. Mr. O'Rourke asked that event dates now be included in the Commission packets Quarterly Updates: Organizational & Reliability Reports - Ms. O'Brien and Mr. Jaffari (Attachment 1) Ms. O'Brien explained that she would be talking about the Organizational highlights. A report will be issued in the first quarter of next year on the progress of the Strategic Plan. The Six-year plan was updated as part of the budget, and is ongoing every year. The electric system master plan has essentially been completed by Mr. Jaffari and his group. There will be a final report and presentation in September to show where we are with grid modernization and the entire technological road map. The workforce development plan is wrapping up -that means career development plans and rewritten job descriptions for all employees. We're in the final stages and it has been quite an undertaking. A part of that is succession planning. As we've been redoing the job descriptions we've been anticipating employees who may be retiring in 5 -years and making sure that skill sets have been broadened, so other employees in those groups have opportunities to move ahead. RMLD now has a new review process that was just finalized. All managers are sitting down with their employees and giving out goals. The process starts July 1, fiscal year 2018. Organizational culture and employee satisfaction will be assessed; we will get a lot of input once the review process begins. A year from now, everyone will be reviewed in the management union. The labor union doesn't have a formal review process. There is an increase in efforts to fill vacant positions. Engineering will now be composed of five system engineer positions. All five engineerswill be cross trained and capable of running the system. Mr. O'Rourke suggested an employee survey. Ms. O'Brien stated that RMLD has a survey that is part of what Leidos said to do; now that the reorganization is nearing completion, feedback can be solicited. Ms. O'Brien continued: cross -divisional management training is occurring, as is leadership training. Project management training will be held onsite at RMLD. Policies are ongoing. A risk management plan, as for as power supply, is an ongoing process. Changes in financial business processes are moving along. Assigning a compliance manager has not been done yet -figuring out the best way to address that. Asset management plan putting in SpryPoint-an automated quasi -work order stock timesheet system, that will serve as an interim while work order systems are reviewed. There has never been a true work order system here. There's now a pilot program in place for the interim program. The current work place is being enhanced; once the office is painted and reorganized, Ms. O'Brien proposed a tour for the Commissioners in September. Vice Chairman Hennessy asked if the leadership development for the management team has already started. Ms. O'Brien replied that there are a couple of levels of leadership. For middle management, project management, supervisory skills, and conflict resolution have been put onto everyone's career development plans. Middle management knows what they must take. Leadership in unions will also be required to take courses. Training plans for direct reporting managers are being developed. Mr. Kelley asked, without a work order system, how have you been tracking labor and cost? Ms. O'Brien replied, by using a paper stock sheet system. We will implement a full Work Order system. It is being evaluated. Regular Session Meeting Minutes June 15, 2017 3 Quarterly Updates: Organizational & Reliability Reports - Ms. O'Brien and Mr. Jaffari (Attachment 1 Mr. Kelley asked how were you doing inventory management then? Ms. O'Brien answered that everything was being done manually. The stock sheet has now become automated, and it has also become integrated. It's on tablets and is being piloted with the troublemen and the Control Room. Once that pilot is done it will be rolled out to everyone else and we'll get rid of the paper stock sheets. Mr. Jaffari stated that RMLD is making good progress on the Booth reliability recommendations. Mr. Jaffari stated that he is glad to announce that the bus work at Station 5 is completed. That substation is old and is nearing the end of its useful life so we're looking for land in the Wilmington area to build a new substation. However, that will take 3 to 5 years to be completed. In the interim, RMLD has made upgrades and rejuvenated the switchgear and reinsulated the bus in the existing station. While doing so, asbestos was discovered, which has prolonged the project. The switchgear's life has been extended for another 5 to 10 years. GIS data collection is completed and the contractor's work is being checked. This is anticipated to be completed by September 1 and then the data will be put into the engineering model so analysis can be down with more accuracy. SCADA work is underway. This week, consultants are upgrading SCADA and programming substation 3 and substation 4 to send telemetry data and connect to Eversource and National Grid so RMLD can join the overall 115 kv network. All critical substation items that were identified by UPG, the contractor that was brought in to test substations, have been addressed and completed. Mr. Kelley asked if a recent Wilmington outage was due upgrades to Substation 5. Ms. O'Brien replied it was not. The drawing setting didn't match the relay setting. It wasn't a new setting. It wasn't part of an upgrade. It was a mistake on how it had been labeled originally. Recent directed testing was performed to catch it. Proposed Rate Adjustments (Attachment 3) RATE TARIFF No. Residential Schedule A MDPU #269 Residential Time -of -Use Schedule A2 MDPU #270 Commercial Schedule C MDPU #271 Industrial Time -of -Use Schedule I MDPU #272 School Schedule SCH MDPU #273 Residential Schedule RW MDPU #274 Backup and Standby Rate MDPU #275 Purchase Power, Capacity, and Transmission Charge MDPU #276 RATE TARIFF No. Electric Vehicle EV Charging Rate MDPU #277 Mr. Seavey from Powerline Models (PLM) introduced himself, and explained that he is here to make final recommendations for fiscal year 18 rates. Mr. Seavey stated that the objectives that RMLD set out to accomplish with the rate design included adjusting subsidies between and within classes of customers, ensuring that rates for large and high -load customers continue to attract and retain such customers, and ensuring that the rates reflect cost of providing service. RMLD wants to provide price signals to encourage customers to reduce demand during peak periods. Additionally, RMLD wants to protect distribution revenues from erosion due to customer -owned generation such as solar and battery storage. The phase-in for some of these changes will occur over time to give customers time to adjust. Regular Session Meeting Minutes 4 June 15, 2017 Proposed Rate Adjustments (Attachment 3) Instead of across-the-board increases, the new rates are meant to adjust for subsidies and move towards more uniform rates of return. The residential rate of return should increase up to zero over the next 5 -year period; right now, it's significantly negative. The commercial rate of return should be reduced from high double digits down to low double digits. The industrial rate of return will remain where it is; it's low and appropriate for customers of that size. If the increase was flat across the board to cover expenses and produce the targeted 8 percent rate of return, residential customers would have had a 5.5 percent increase; commercial would have had a 5.7 percent increase. Instead, the first year of the 5 -year phase-in is a residential increase of 6.6 percent. Commercial customers will have a 3.5 percent increase this year. There will be similar changes each year. However, each year the rates will be revisited. The rate percentage changes over 5 years are based on projections that we have today regarding increases in kRMLD's operating and maintenance costs and increases in capacity, transmission, and purchase energy costs. Mr. Seavey explained the changes to commercial and industrial rates. While industrial and commercial customers will see an increase, the next few years should show a decrease as capacity costs change. Rates will be more uniform and fair, but still quite competitive and attractive, particularly for the commercial and large customers. Another recommendation that aims to get price signals correct is to phase in a purchase power capacity transmission (PPCT) demand charge. In the past, all those costs have been recovered through an energy charge. That tends to result in a subsidization of poor load factor customers by high load factor customers. By charging the correct price signal for demand, we remedy that situation and provide rate relief to customers who use their demand a lot. Only one customer in the first year is going to see an increase of more than ten percent. With the decreases in the following years no demand customers will see an increase, even with the phase ins of the demand. This is as painless a way of doing a significant shift of revenue, from energy to demand charges, as you can accomplish. The renewable generation rate has a subsidization, but it is relatively small. It is $15 or $20 thousand a year for the existing 80 customers. It is more reasonable to cap the total amount of the subsidy rather than putting a cap on the amount of solar that can be installed. The cap is significant: $100,000, but only represents a cost to customers of 11 cents a month. It will not penalize customers who have already made an investment in facilities. Immediately recommending back up and stand by rate to protect against customers installing larger amounts of generation, particularly non-renewable generation like back up and stand by generators or co -generation systems. Ms. O'Brien clarified that the charge is to protect RMLD and its customers and that she wants customers to understand what that means. It's to protect everyone because we still pay distribution charges, we still have to keep the system up and running. RMLD is not trying to penalize people for putting in solar. We must recover our production charges and we still have to maintain the electric system. Mr. Seavey stated that everyone who uses the distribution system supports it appropriately. When a customer installs generation behind their meter they're continuing to use the distribution system just as much. The idea is to continue to recover revenues to maintain, own, if you don't, rates will rise for everyone. That, or you don't earn enough money to cover your expenses and you don't maintain the system. Mr. Talbot asked if a customer would still be able to disconnect from RMLD. Ms. O'Brien answered yes, although it's risky and it's'their responsibility. Mr. Talbot asked for the amount of the standby rate, and clarified that this is just a recommendation at this point. Mr. Seavey corrected him and explained that the rate is being filed. The charge is the present distribution rate times the amount of capacity the customer wants you to back up. They'll still avoid purchase power, capacity, and fuel charges. Regular Session Meeting Minutes 5 June 15, 2017 Proposed Rate Adjustments (Attachment 3) Mr. Talbot asked who would this rate effect right now? Mr. Seavey answered: nobody, but it should be on the books. Mr. Talbot then asked how many municipals have a back-up and stand by rate now? Mr. Seavey replied, about half. Ms. O'Brien explained that there is a strategy behind this rate; when she arrived at RMLD the first thing she did was unbundle the rates, because she knew this was coming. if large customers are producing all this power, we still must pay for the distribution system. Mr. Seavey stated that the residential time of use rate, proposed changes will not work with RMLD's billing system. Presently the time of use is in the distribution rate and there is no time varying component in the distribution charge. It should be in the purchase, capacity, and transmission charge where you have the on and off peak component. This should be addressed at some point in future. For now, equal factors were added to on and off peak across the board. Mr. Talbot asked if that meant those customers won't have as high an increase. Mr. Seavey explained there is still a high increase because the current rate is too low. Mr. Seavey continued, stating In 2014 an electric vehicle rate was piloted for the three charging stations at Analog. Took a look at how that has been working and how the cost has changed. There is not enough usage data to be conclusive as to whether the existing rate is adequate. He is proposing a rate that is roughly equivalent to the pilot rate but that the use of the charging stations is monitored. There was discussion as to where the best location to place a charging station in Reading would be. Ms. O'Brien explained that there will be two at RMLD; one is from the grant and we're getting an electric vehicle. Ms. O'Brien explained RMLD is trying to encourage its employees to purchase electric vehicles. Mr. Talbot expressed his reservations that any resident would want to charge their vehicle at RMLD. Ms. O'Brien mentioned that RMLD could get into the business of installing electric vehicle charging stations.at people's homes. Braintree has an electric vehicle leasing program. They're really engaging the community to bring in electric vehicles and putting in charging stations. But, we're not going to build them and see if customers come. They need to come and we'll build them. Mr. Talbot asked what will happen when people are charging during peak times. Ms. Parenteau explained that the charging stations can be programmed to either shut off or reduce the amount of electricity being used. Chairman Pacino stated that he has a procedural question. Why did the Electric Vehicle rate not go before the CAB before being presented to the Board? Ms. Parenteau explained that it was an oversight. Rates are scheduled to be effective on July 1, contingent on being approved at the June 21st CAB meeting. Mr. O'Rourke asked Mr. Kelley if he had any guidance from a CAB member's perspective. Mr. Kelley replied that this was his first time seeing the rate; Mr. Talbot has been helpful in giving insight. However, he needs more detail to understand make an educated decision and thinks the rest of group will have questions. Mr. Talbot asked if the Commission can defer this rate tonight. There are no electrical vehicle stations up yet. Mr. O'Rourke asked if pulling this piece out of the proposed rates will impact operations. Ms. Parenteau answered no. Mr. Talbot stated, as a time of use customer, he pays 6 or 7 cents to charge his car overnight at his house. He Regular Session Meeting Minutes 6 June 15, 2017 Proposed Rate Adjustments (Attachment 3) would never use the electric vehicle rate at his job and pay 11 cents. Mr. Talbot asked how ChargePoint works. A discussion about how ChargePoint operates and makes its revenue ensued, with Ms. Parenteau explaining that they get ten percent of sale for processing the credit card payment. Mr. Talbot added, and we get to use their name and be on their app. Mr. O'Rourke made a motion, seconded by Vice Chairman Hennessy, that the RMLD Board of Commissioners approve the rates MDPU numbers #269, 270, 271, 272, 273, 274, 275, and 276, effective July 1, 2017 on the recommendation of the General Manager. Motion Carried: 4:0:0. Chairman Pacino stated that the Commission agreed to hold off on voting on the electric vehicle rate motion, and will defer that to a future meeting. Mr. Kelley asked if Mr. Talbot could make it to the next CAB Meeting; he cannot. Chairman Pacino will attend. Power Supply Report - March and April 2017- Ms. Parenteau (Attachment 2) Ms. Parenteau stated that she will be reporting on the April and May Purchase Power, starting with kWh sales in the first quarter of 2016 versus 2017. In 2017, 216 million kWh were sold, compared to 210 million kWh in 2016. Sales were up about 2.88 percent in 2017. However, when you look at the full fiscal year, it's considerably flat. It's 0.6 percent higher in 2017 than 2016, and that includes May and June estimated. The total revenue received in the first quarter from Purchase Power, Capacity, and Transmission (PPCT) totaled about $500,000 less in 2017 than 2016. There are two contributing factors related to this -in 2016 sales were down about 2.6 percent, so we had to recover more dollars over less kWh. In 2017 we're up about 1 percent. Additionally, in 2016 our revenue in the beginning of the year was less than our expenses. Over the year, we try to recover the full Purchase Power and Capacity costs. It was necessary to increase PPCT in the 3rd quarter because of that situation. In 2017, revenues were exceeding expenses so that allowed us to decrease PPCT in the third quarter. Overall, capacity and transmission expenses from 2016 to 2017 increased 5.6 percent or $1.7 million dollars. Now that our portfolio contains quite a bit of hydro projects, thought it would be interesting to look at precipitation and how that relates to the hydro projects. January and April of 2017 had considerably higher precipitation than in 2016; overall, for the quarter, the average was 3.5 inches compared to 2.6 inches. In 2017, productions were up in January and April for the hydros that we have purchase power agreements with. Natural gas is the commodity that really dictates the spot market. However, the more hydro that we have, the less we have to buy on the spot market. These projects have been very beneficial to us within our portfolio. Financial Report - April 2017 - Ms. Markiewicz (Attachment 4) Ms. Markiewicz said that she would be reporting on the April 2017 financials, beginning with accounts receivable. RMLD is 82 percent current, 15 percent overdue by 30-90 days, and only 3 percent over 90 days is outstanding. In FY 16, 89 percent was current, 9 percent was overdue by 30-90 days, and 2 percent was over 90 days. We've improved greatly since FY 15, where we had.75 percent current, 20 percent overdue by 30-90 days, and 5 percent over 90 days past due. Moratorium ended in April with two big collection pushes, which we should see the effects of in May or June. Vice Chairman Hennessy asked if the percentages were for all customers. Ms. Markiewicz replied in the affirmative; this is for commercial, residential, and industrial. Regular Session Meeting Minutes 7 June 15, 2017 Financial Report - April 2017 - Ms. Markiewicz (Attachment 4) Vice Chairman Hennessy asked whether it was residential or commercial customers who typically owe more. Ms. Parenteau explained that RMLD can shut off commercials for non-payment. Residential customers have a moratorium protecting them from shut off from November to April, so it's usually residential who owe more. Ms. Markiewicz continued, stating that the base revenue as compared to our operating expenses in fiscal year 2017 year-to-date $21,660,000 in base revenue, compared to fiscal year 2016 of $19,702,000, which is about a 10 percent increase. The 2017 budget was $21,250,000, so we're slightly above budget; about 1.6 percent. The base revenue compared to our operating expenses is on target, with a 10 percent increase as well. Fiscal year 2017 year-to-date is right on target: $17,538,00; FY 2016 was $15,915,000. When you compare that to the budget, we're about 1.4 percent less than anticipated at $17,837,000. Overall, we're right on target budget -wise. Purchase Power, Transmission, and Capacity revenue is $28.2 million, as compared to the expense of $26.8 million. Fuel revenue was $27.7 million, with a fuel expense of 27.4. The $1.7 million excess in revenue will bring our true net income to $4 million, as compared to last year's 3.6 million. The overall budget is looking at an 18 percent increase. It's important to remember that there are lots of adjustments on the books at year end. Auditors were in-house yesterday doing preliminary testing. They were supposed to be here again today, but didn't feel that it was necessary. Engineering and Operations Report - March and April 2017 - Mr. Jaffari (Attachment 5) Mr. Jaffari stated he would be reporting on March and April 2017. Routine construction year to date spending is $1,606,613. For fiscal year 2017 $9.5 million has been budgeted for capital projects. To date, $5.8 million of the budgeted amount has been spent and a balance of $3.7 million remains. We're going to catch up in June; there's a large payment being made on the DG project and that will bring expenditures to $9.5 million. Routine maintenance is on target. Good progress is being made, especially on pole inspections, transformer replacements, and substation maintenance. There were no hot spots either month. Double poles are a work in progress. The reliability indices, SAID[ CAIDI and SAIFI, are measures that show the health and wellbeing of the system. Our reliability is good. RMLD is well below the national and regional averages for outages. Bench markers are set by APPA. We're doing very well. The main outage causes from 2012 to 2017 were equipment, trees, and wildlife. 2017 year-to-date, April had a couple of storms that brought trees down. Unfortunately, there's nothing that can be done about pine trees that come down and cause extensive damage to the lines. Equipment outages are shrinking. We're heading in the right direction. General Discussion The next RMLD Board of Commissioners Meeting will be on Thursday, July 20, 2017. The next CAB meeting is Wednesday, June 21, 2017. Chairman Pacino will attend. Chairman Pacino stated that since he is signing the AP Warrants for this month he is also Secretary. He expressed his concern that a lot of minutes need to be approved. Ms. Schultz agreed, and stated they were on the agenda for the next meeting. Executive Session At 9:06 pm, Mr. O'Rourke made a motion, seconded by Vice Chairman Hennessy that the Commission go into i Executive Session to conduct business in relation to other entities making, selling or distributing electric power, to consider the purchase of real property, and to discuss strategy with respect to collective bargaining and return to Regular Session for the sole purpose of adjournment. Chairman Pacino called for a Poll of the Vote: Vice Chairman Hennessy: Aye; Chairman Pacino: Aye; Mr. O'Rourke: Aye; Mr. Talbot: Aye. Motion Carried: 4:0:0 Regular Session Meeting Minutes June 15, 2017 Adjournment Mr. O'Rourke made a motion, seconded by Vice Chair Hennessy, to adjourn the Regular Session. Chairman Pacino called for a Poll of the Vote: Vice Chairman Hennessy: Aye; Chairman Pacino: Aye; Mr. O'Rourke: Aye; Mr. Talbot: Aye. A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. Philip B. Pacino, Secretary Pro Tem RMLD Board of Commissioners QUARTERLY UPDATES: RELIABILITY 8 ORGANIZATIONAL REPORTS ATTACHMENT 2 BOOTH AND ASSOCIATES - 2015 RELIABILITY STUDY - RECOMMENDATIONS Print date: 12/11/2017 1 of 3 RECOMMENDATION CONSULTANT RECOMMENDATION YEAR COST (Booth Estimate) AETEaNATE RMLD WORK PLAN - ACCEPTED sc=oN STATUS - - - Replace cable trench covers at Sub 4 (should be expense, but most put large investments 1 BOOTH in capital) 2015-16 $100,000 V. completed- ... - Sub 5 bus duct from transformer to switchgear has reached the end of useful life and 2 BOOTH should be replaced with the switchgear replacement - 2015-16 $400,000 .. ✓ completed' _ 3 BOOTH Replace fence at Sub 4 and fix grounding issues 2015-16 $100,000 ✓ completed - 4 BOOTH Rebuild pole line along Lowell Street 2015-16 $375,000 ✓ completed 5 ,BOOTH Complete AMI Upgrade and RF Mesh Network P pg 2015.16 $350,000 • .✓' • _ - - in progress. Five gateways installed. Relays installed. Additional meters in stock. Working on communicating issue with • :r -, •. •, . - - (1) deployed meter. - - - 6 BOOTH Implement GIS Upgrade Program 2015-16 $350,000 - $750,000 ✓ in progress GIS asset survey is in -progress 7 BOOTH Implement Arc Flash Study Analysis 2015-16 $30,000 ✓ completed 8 BOOTH Develop construction standards 2015-16 in-house ✓ in progress 9 BOOTH Update Joint -Use Agreement with Verizon 2015-16 in-house ✓ .in progress_ 10 BOOTH Replace bushings on Sub 4 transformer. 2015-16 $150,000 : ✓ completed • . 11 BOOTH CT wiring at Sub 3 should be fixed. The CT circuits should only be bonded on grounding in exactly one spot , 2015-16 O&M - .✓ - completed ., CT's are grounded in only one location:. - .. 12 BOOTH Sub 3 has NO under -frequency trips. Relay is not programmed to trip. - 2015-16 0&M ✓ completed Station 3has UF capability. RMLDis in compliance with ISO's OF requirement. Fence grounding is not up to code@ Station 4. Fabric and barbed wire should be 13 BOOTH grounded. _ 2015-16 O&M ✓ - completed 14 BOOTH Earth/gravel around fence at Sub 5 2015-16 O&M ✓ completed 15 BOOTH Interface CIS with GIS platform 2015-16 in-house ✓' in progress GIS Data collection is in -progress 16 BOOTH Create Milsoft Windmil• model 2015-16 in-house ✓ - 'in progress Being donein conjunction with'GIS collection. 17 BOOTH Complete SCADA software and hardware upgrade 2015-17 $350,000 ✓ - in progress nDimensions cyber security software complete.' - 18 BOOTH Upgrade main feeder of Circuit 5W9 to 795 to address voltage and conductor capacity1.6 2015.17 $240000 ✓ in The first 3000' has. been reconductored. This work can only be done during the fall/winter months. May have issues miles ( ) , progress •. _ a fiurdle with Verizon and pole replacements. - Upgrade UG circuit 3WS, 3W 13, 4W9, 3W14, 4W14, 4W36, 4W23, 4W24, 4W28, 4W30, Can't parallel up the feeder get -a -ways at Station 4 and Station 5, no spare conduits available. Can't parallel 19 (1) BOOTH SW4 exits to parallel 750 Cu 2015-19 $850,000 ✓' - up the feeder get-a=aways,at Station 3, no room for the second set of cables in the back of the switchgear. - - . . • Solution: Load reliefby feeder switching and/pr new Wilmington Substation. - - - 20 BOOTH Replace breakers at Sub 4 due to age and condition 2015-20 $3,000,000 ✓ 'completed All 26 breakers were replaced by 1/10/2016. Pole inspection and replacement program. RMLD currently inspects 10% of RMLD-owned 21 BOOTH poles per year. Negotiate with Verizon to address Verizon -owned poles. Total 13,000 2015-24 $9,000,000 ..✓ in progress FY: 2015 /2016/2017/2018.inspections completed. Pole replacement in -progress. poles. - - 22 BOOTH Continued implementation of Grid Modernization Plan (GMP) 2015-24 OMS Installed waiting for GIS overhaul and AM[ integration • Outage Management OMS g g (OMS) $100,000 ✓' in progress ' • Transformer Loading Management (TUM) $100,000 ✓ - in progress- • Demand Response (DR) $100,000 ✓ in progress ' • Demand Side Management (DSM) $100,000 ✓ ` in progress • Distributed Generation Program $11,000,000 ✓ - 'in'progress - - - 23 (1) BOOTH Upgrade UG circuit exit 4W7 to parallel 750 Cu 2016 $70,000 •/ - Can't parallel up the feeder get -i-way at Station 4, no spare conduits available. Solution: Load relief by feeder switching and/or new Wilmington Substation. .• - 24 BOOTH Upgrade main feeder for Circuit SW5 to 795 to address voltage and conductor capacity ✓, - issues (2.5 miles) 2016-17 $375,000 . , . Change construction years to FY17, FY18-and FY19. Hurdle: Verizon pole replacement area.. 25 BOOTH New Wilmington Substation (land acquisition and design) 2016-17 $750,000 ✓ in progress - Searching for land in Wilmington BOOTH dfeeder of Circuit 4W24 to 795 to address voltage and conductor capacity Upgrade main ✓ Z6 issues (1.5 miles) 2016-17 $225,000 Print date: 12/11/2017 1 of 3 Print date: 12/11/2017 2 of RECOMMENDATION CONSULTANT RECOMMENDATION YEAR COST (Booth Estimate) RMLD WORK PLAN ALUM E ncavrrO sowrION STATUS 27 BOOTH Complete comprehensive distribution system analysis upon GIS completion 2016-17 in-house ✓- '- 28 BOOTH Complete the 4 kV Conversion Program - P g 2016-19 $1,500,000. ? ✓ in progress Change completion date to FY20. Multiple year project. 32f/- stepdown areas in the service territory.' - Converted the Burrough's Road area October 22, 2015: - Sub 3 does have SEL relays but they are all legacy models that don't provide the function - - 29 BOOTH (especially communication) of today's versions. If the plan is to have a fully-automated 2016-19 $200,000 ✓ completed ' system then: replace the SEL relays with the modern version. Should be able to replace in existing hole and wiring. - 30 BOOTH New Wilmington Substation (procurement, design, construction and commission) 2017-19 $4,250,000 ✓ in progress . Searching for land near 115 kV lines in Ballardvale/Upton Rd area - Sub 5 Switchgear is at the end of useful life. The relaying needs to be updated for the 3; (1) BOOTH system automation project. The existing breakers are 2008 vintage but should not be 2017-19 $1,200,000 ✓. �. As part of the planning for the proposed substation in-Wilmington the needfor the Wildwood Substation will ,. reused. They can be sold on the open market. - - , - be reviewed.- ., Upgrade UG circuit exits 3W7, 4W5, SWS, 5W9 to parallel 750 Cu to Increase circuit Can't parallel up the feeder get-a-ways at Station 4 and Station 5, no spare conduits available. Can't parallel 32 (1) BOOTH capacity 2017-19 $280,000 ✓ up the feeder get-a-aways at Station 3, no room for the second set of cables in the back of the switchgear: Solution: Load relief by feeder switching and/or new Wilmington Substation. - 33 BOOTH Feeder Automation - complete System Coordination Study in conjunction 2017-24 $4,000,000 ✓ - in planning 34 BOOTH Upgrade main feeder of Circuit 4W28 to 1000 Cu to address voltage and conductor 2018 $60,000 ✓ 4W28 is the dedicated circuit for Analog Devices. Any typeof load relief for feeder 4W28 will require the - - capacity issues 0.3 miles P Y ( ) reconfiguration of ADI distribution system or an additionblRMLD feeder to the site. 35 BOOTH Substation automation 2019 $112,000 ✓' - complete Completed, as part of relay upgrade project at Station 3 and Station 4. ' - Can't parallel up the feeder get-a-ways at Station 4 and Station 5, no spare.conduits available. Can't parallel. 36(3) BOOTH Upgrade UG circuit exits 4W6, SWS to parallel 750 to increase circuit capacity. 2019 $120,000 ✓ - up the feeder get-a-aways at Station 3, no room for the second set of cables in the back of the switchgear. • - Solution: Load relief by feeder switching and/or new Wilmington Substation.. 37 BOOTH Upgrade main feeder of Circuit 4W23 to 795 to address voltage and conductor capacity '✓ 'Change - - issues 1.1 miles 2020 $165,000 = construction years [o FY20, FY21 and FY 22. Hurdle: Verizon pole. replacement area. Upgrade UG circuit exits 3W18, 4W4, 4W10, 4W38 to parallel 750 to increase circuit Can't parallel up the feeder get-a-ways at Station 4 and Station 5, no spare conduits available, Can't parallel 38(l) BOOTH capacity. 2021-23 $370,000 ✓ up the feeder get-a-aways at Station 3, no room for the second set of cables in the back of the switchgear., , .. Solution: Load relief by feeder switching and/or new Wilmington Substation.- Upgrade main feeder of Circuit 4W9 to 795 to address voltage and conductor capacity - 39 BOOTH issues. 2021-23 $75,000 ✓ - •- - - 40 BOOTH Review and upgrade electric system comprehensive analysis 2024 $100,000 ✓ - _ _ Transformer D and E replacement at both Sub 4 and Sub S. They are approaching their 41 BOOTH end of useful life. 2024-25 $3,400,000 ✓ 42 BOOTH Install oil containment for Transformer D and E at Sub 4 2024-25 $100,000 ✓ completed - - - Can't parallel up the feeder get-a-ways at Station 4, no Spare conduits available. Can't parallel up the feeder 43(l) BOOTH Upgrade UG circuit exits 3W8, 4W12 to parallel 750 Cu to increase circuit capacity. 2024-26 $180,000 _ "✓ get-a-aways at Station 3, no room for the second set of cables in the back of the. switchgear. Solution: Load — - relief by feeder' switching and/or. new Wilmington Substation. Upgrade main feeder of Circuit 4W30 to 795 to address voltage and conductor capacity 44 BOOTH Issues. 2024-26 $165,000 ✓ - - 45 BOOTH Replace control panels for Ring bus at Sub 4 2024-26 $200,000. ✓ . completed Design Complete. Construction 100% completed in early March 2017. 46 UPG Station 3 Transformers: 113. Adjust timing delay on the winding temperature trip. ✓ in progress. Work to be complete during reactor installation, outage.. Station 3 Transformers: f14. Add a low oil trip to transformers so they trip before any 47 UPG winding damage can occur. -�/, 'in progress Work to be complete,during reactor installation outage: 48UPG Station 3 Transformers: g5. Replace LTC main braking rollers with the new design that has • a brass sleeve for the roller to ride on. x/ _ completed , 49 UPG Station 3 Transformers: 116. Repair LTC control displays for ftTA and kTB ✓ completed LTC controls repaired and installed.' -. Print date: 12/11/2017 2 of �a „� n�auvus anti pnunues are DaseD on existing system conomons. snowo conunions mange, mese priorities win HWY require re- evaluation. (1) New Substation in Wilmington will address these recommendations; alternate solution provided in the meantime. Print date: 12/11/2017 3 of3 RECOMMENDATION CONSULTANT RECOMMENDATION YEAR COST (Booth Estimate) RMLD WORK PLAN ALTERNATE ACCEPTED sotunoN STATUS 50 UPG Station 3 Transformers: #7. Replace or repair the Trans-TB Hydran unit. ✓ - - Station 3-fransformers: #8. Repair the Trans TB temperature differential.unit which is in 51 UPG failure mode. ✓ ' - 'torimpleted Unit replaced. - - - 52 UPG Station 3 15 kV Breakers #2: the close spring assembly needs to be replaced. `✓ in progress Station 3 15 kV Breakers: #3. DC control power fuses for trip, close, motor should be 53 UPG separated. �/ -completed• - - ' Station 3 15 kV Breakers: #4. Control handle trip should be separated from relay and 54 UPG should trip breaker directly. ✓ - completed - - Station 3 Relays: #1. The DC negative feed to the differential relay for the digital inputs 55 UPG should be altered to tie a DC negative via a fuse. - completed, - Station 3 Relays: 112. Review and alter the under voltage transfer scheme so that it 56 UPG operates like the same schemes at the other stations. completed - " 57 UPG Station 4 115 kV Breakers: #1(GCBI). Replace the breaker. ✓ completed - 58 UPG Station 4 Transformers: 111. Repair trans#110D cooling contactor for stage 112. Will need to follow-up with UPG for more information. 59 UPG Station 4 Transformers: #2. Replace the trans #110D main tank pressure relief device ✓ - - contact. completed 60 1 UPG Station 4 Transformers: 113. Replace the trans #110D main tank low oil gauge. ✓ completed 61 UPG Station 4 Transformers: #4. Repair the DC control power supply control cabling. ✓ completed _ Station 4 Transformers: 45. Replace the trans 110E main tank low oil and pressure relief 62 UPG device cables from the devices to the conduit bodies. ✓ _ completed - - - - - 63 UPG Station 4 Transformers: 96. Replace the trans 110E cooling fan mounted top left. •✓ completed ' 64 UPG Station 4 Transformers: 47. Replace all four bushings of Trans #110E and #110D. ✓. completed See Item #10,(Booth Recommendation) - Station 4 15kV Breakers: 42. check circuit 4W11 on a normal basis to insure that the - 65 UPG heaters remain on to keep the breakers above ambient temperature so that no moisture - ✓ - completed condenses on the breaker Insulation. 66 UPG Station 4 Breakers: #4. Replace the ground stab on 4W22. ✓ . completed Station 5 Transformers:. #1. Replace the trans #D main tank low oil and pressure relief 67 UPG divide output cable. Reconnect the LTC low oil level gauge wiring in the conduit body where the device cable terminates. _completed Station 5 15kV Breakers: #1. Take bus out of service and check alignment and correct if 68 UPG possible. - ✓ - completed - Station 515k Breakers: #2. Remove breaker SW9, Inspect for corrosions, and correct 69 UPG misalignment of the Breaker contact Rosette and cell stab during maintenance cycle. ✓ completed - - - Station 5 15kV Breakers: #3. Take bus out of service and check alignment and correct if 70 UPG possible. completed`- - 71 UPG Station 5 15kV Breakers: 114. Take bus tie breaker out of service and check alignment and - - - correct if passible. ✓ completed �a „� n�auvus anti pnunues are DaseD on existing system conomons. snowo conunions mange, mese priorities win HWY require re- evaluation. (1) New Substation in Wilmington will address these recommendations; alternate solution provided in the meantime. Print date: 12/11/2017 3 of3 LEIDOS - 2015 ORGANIZATIONAL STUDY Leldos Timeline Recommendation Not Accepted ®RMLD Proposed Timeline Recommendation Completed Print date: 12/12/2017 1 of 3 DIVISION CY 2015 CONSULTANT RECOMMENDATION CY 2016 CY 2017 CY 2018 RMLD WORK-PLAN/COMMENTS Q3 I Q4 I Q1 I Q2 I Q3 Q4 Q1 Q2 I Q3 I Q4 03 02 1 ESTABLISH PLANNING CULTURE 1.1 GM Update 2008 Strategic Plan (New Strategic Plan) 1.2 GM Establish planning culture On-going 1.3 1.4 1 GM Update Integrated Resources plan Update six-year plan Strategic plan - On-going 6q=9Annually 1.5 EO Develop electric system master plan Long-term Planning, GIS, and Technology Roadmap - " Completed 2 DEVELOP AN EFFECTIVE SUSTAINABLE WORKFORCE 2.1 2.2 2.3 HR Develop workforce development plan Develop succession plans Update job descriptions IT & TS 2.4 2.5 Implement consistent performance review process Hire additional HR personnel Completed On hold 2.6 Increase efforts to fill vacant positions On-going; evaluating 3 IMPROVE ORGANIZATIONAL EFFECTIVENESS 3.1 Reorganize to better align functions On-going 3.2 GM Create new Finance and Administration division Completed 3.3 GM Align Customer Services under the Integrated Resources Division 6m6mJ Completed 3.4 EO Reorganize &Expand Engineering group (Develop System Engineering Group) Tied to IBEW negotiations. Posted two systems engineer positions; CBA 3.5 Formalize business process and performance measurement Assessing IT roadmap and staffing - near completion. Reor anizin and hirin . 3.6 Develop and implement internal and external communication plans Review roadmap. 3.7 Assess organizational culture and employee satisfaction IlSeeking consultant. 4 DEVELOP LEADERSHIP CAPABILITIES 4.1 GM Assess leadership Completed 4.2 4.3 Provide management and leadership training. Provide cross -divisional management training. On-going - CDPs On-going -CDPs Print date: 12/12/2017 1 of 3 LEIDOS - 2015 ORGANIZATIONAL STUDY Leidos Timeline Recommendation Not Accepted ®RMLD Proposed Timeline Recommendation Completed oivisiON CY 2015 CY 2016 CY 2017 CY 2018 CONSULTANT RECOMMENDATION RMLD WORK-PLAN/COMMENTS Q3 Q4 Ql Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 5 ESTABLISH PROJECT MANAGEMENT CULTURE 5.1 Develop project management policies and procedures Completed 5.2 Establish project management training plan HR to organize with Director of E&0; CDP 5.3 Add project management experience and certifications to job descriptions On-going - job description revisions; CBA 5.4 Establish project management performance expectations CBA 6 ENSURE COMPETITIVELY PRICED SERVICES 6.1 IR Continue regular cost of service and rate design review Performing COS 2017 6.2 IR Increase customer and engagement and education of alternate rates OU, DSM, Education, Solar Choice - Completed 7 IMPROVE FINANCIAL PLANNING AND RISK MANAGEMENT 7.1 B Review and update reserve policies All policies - steady progress 7.2 Establish a risk management committee and enterprise risk management plan. Integrated Resources -Nextera 7.3 B Develop a succession plan for the Manager of Accounting and Business Completed 7.4 B Formalize financial and accounting business processes In progress. 8 STRENGTHEN SAFETY CULTURE 8.1 GM Review Board Safety Policy All policies. Developed Safety Program. 8.2 Develop injury and illness prevention program Review of existing manual and OSHA requirements. Safety Program. 9 DIVERSIFY RESOURCES 9.1 IR Develop distributed generation penetration study Complete ? DSM and max/feeder? 9.2 Review cost effectiveness and economic potential for end-use measures Tangent and DSM 30 ESTABLISH A CULTURE OF COMPLIANCE 10.1 Assign Compliance Manager and develop compliance plan and requirements. Seek consultant. 11 IMPROVE CUSTOMER SERVICE 11.1 IR Conduct customer satisfaction surveys. Communication Plan Print date: 12/12/2017 2 of 3 LEIDOS - 2015 ORGANIZATIONAL STUDY Leidos Timeline Recommendation Not Accepted ®RMLD Proposed Timeline Recommendation Completed 11.2 DIVISION IR CONSULTANT CONSULTANT RECOMMENDATION Conduct post transaction surveys. CY 2015 CY 2016 CY 2017 71 CY 2018 RMLDblORK-PLAN/COMMENTS Communication Plan Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Ql I Q2 11.3 IR Develop and implement customer engagement plan. Service Requirements Handbook completed. Issued new Terms and Conditions. Constant Contact - 17,000 email addresses 12 PLAN FOR FUTURE TECHNOLOGIES 12.1 1 Complete operating technology roadmap 13 FOCUS ON ASSET MANAGEMENT 13.1 Develop and implement an asset management plan Asset Management System - GIS/Cogsdale; WO system. 13.2 Develop and implement asset management business processes Sprypoint 13.3 13.4 IR Implement asset management system Develop customer service manual (Service Requirement Handbook) WO system Completed 14 LEVERAGE GEOGRAPHIC INFORMATION SYSTEMS 14.1 14.2 EO Conduct robust GPS -based inventory of assets and infrastructure Adopt and implement industry standard common information model GIS complete Completed 14.3 EO Develop and implement business processes for GIS management 14.4 EO Provide GIS training for Engineering and Operations (All Other Divisions) On-going - all divisions 15 IFORMALIZE AND ENHANCE WORK MANAGEMENT 15.1 Develop work management business processes Integrated with asset management plan. SpryPoint then WO system 15.2 Implement modern work management system Completed 16 PLAN FOR RESILIENCY 16.1 Develop disaster recovery and business continuity plans Emergency OP Procedure - completed. 17 ENHANCE FACILITIES 17.1 Enhance current workspace Control Room, Engineering Print date: 12/12/2017 3 of 3 POWER SUPPLY REPORT OCTOBER 2017 ATTACHMENT 3 )hC( 9-00 F f o L`Fj,,r s'C,(Q)Er (j P.,UC k Fuel Charge Adjustment (FCA) to Ultimate Consumers M; November 2015 - October 2016 November 2016 - October 2017 $0-0585 d $0.0555 $0.0525 - $0.0495 $ 0.0465 $0.0435 $0-0405 $0.0375 -- Nov Dec Jan Feb Mar Apr May Jun Nov 15 -Oct 16 Nov 16 -Oct 17 Jul Aug Sep Oct $0.0-5250 $0.0,5000 $0.04750 $0.04500 $0.04250 $0.04000 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct � Nov 15 -Oct 16 -Nov 16 -Oct 17 � Monthly New York Plower. A uth ority Credit (NYP-A) Residential Consumers - November 2015 -October 2016 November 2016. -October 2017 � $000700 --------------'-----� -- — ---�'------- ------------------------------- � , ' ` ' " 50.08600 --------------------' --- -- —''��---- ��---- -- ----- --- — —'----------------'- � $0.00400 '-- 00200Nov ---�� Dec ]an Feb Mar Apr May Jun Jul Aug Sep ___-_ Oct To: Coleen O'Brien From�p�f . Maureen McHugh, Jane Parentea Date: November 30, 2017 Subject: Purchase Power Summary — October, 2017 Energy Services Division (ESD) has completed the Purchase Power Summary for the month of October, 2017. ENERGY The RMLD's total metered load for the month was 52,485,616 kWh, which is a. 15% increase from the October, 2016 figures. Table 1 is a breakdown by source of the energy purchases. Table 1 Amount of Cost of % of Total Total $ $ as a Resource Energy Energy Energy Costs % (kWh) ($/Mwh) Millstone #3 1,373,270 $6.72 2.57% $9,231 0.45% Seabrook 5,902,973 $5.90 11.04% $34,833 1.70% Stonybrook Intermediate 2,358,319 $36.78 4,41% $86,746 4.22% Shell Energy 8,055,400 $50.65 15.07% $488,578 23.79% NYPA 2,523,259 $4.92 4.72% $12,414 0.60% EDF 5,707,200 $23.49 10.68% $134,050 6.53% ISO Interchange 4,560,136 $32.26 8.53% $147,116 7.16% Community Solar Power 126,267 -$180.99 0.24% -$22,853 -1.11% Coop. Resales 3,207 $169.40 0.01% $543 0.03% BP Energy 9,901,400 $46.78 18.52% $463,187 22.55% Hydro Projects" 1,527,559 $72.13 2.86% $110,185 5.36% Braintree Watson Unit 348,310 $62.57 0.65% $21,793 1.06% Saddleback/Jericho Wind 2,645,358 $97.82 4.95% $258,762 12.60% One Burlington Solar 240,297 $71.00 0.45% $17,061 0.83% Exelon 8,029,600 $31.68 15.02% $254,371 12.38% Stonybrook Peaking 157,848 $241.00 0.30% $38,041 1.85% Monthly Total 53,460,403 $38.42 100.00% $2,054,057 100.00% Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT Net Energy for the month of October, 2017. Table 2 Amount Cost % of Total Resource, of Energy of Energy Energy (kWh) ($7Mwh) ISO DA LMP * 11,597,384 $34.40 21.69% Settlement RT Net Energy ** (7,037,248) $35.68 -13.16% Settlement ISO Interchange 4,560,136 $32.26 8.53% (subtotal) Independent System Operator Day -Ahead Locational Marginal Price OCTOBER 2017 ENERGY BY RESOURCE Stonybrook Pk. 0.30% Saddleback' BELD 0.65% •-4Q 1 Coop resales, 0.01% Jericho Wind 2.36% kldistone 93 2.57% Solar6rbjeMs',1, 0.69% l Sconyhrook mror. 4.4 j CAPACITY The RMLD hit a demand of 99,845 M, which occurred on October 9, at 7 pm. The RMLD's monthly UCAP requirement for October, 2017 was 222,570 Ms. Table 3 shows the sources of capacity that the RMLD utilized to meet its requirements. Table 3 Source Amount (kWs) Cost ($/kW -month) Total Cost $ % of Total Cost Millstone #3 4,950 3.23 $15,983 0.76% Seabrook 7,909 22.89 $181,045 8.57% Stonybrook Peaking 24,980 2.37 $59,236 2.80% Stonybrook CC 42,925 3.32 $142,434 6.74% NYPA 0 0.00 -$12,123 -0.57% Hydro Quebec 0 0 $2,727 0.13% Braintree Watson Unit 0 0.00 $33,811 1.60% ISO -NE Supply Auction 141,806 11.91 $1,688,869 79.97% Total 222,570 $9.49 $2,111,981 100.00% Table 4 shows the dollar amounts for energy and capacity per source. Table 4 Cost of % of Amt of Energy Power Resource Energy Capacity Total cost Total Cost (kWh) ($/kWh) Millstone#3 $9,231 $15,983 $25,214 0.61% 1,373,270 0.0184 Seabrook $34,833 $181,045 $215,878 5.18% 5,902,973 0.0366 Stonybrook Intermediate $86,746 $142,434 $229,180 5.50% 2,358,319 0.0972 Hydro Quebec $0 $2,727 $2,727 0.07% - 0.0000 Shell Energy $488,578 $0 $488,578 11.73% 8,055,400 0.0607 NextEra/EDF $134,050 $0 $134,050 3.22% 5,707,200 0.0235 * NYPA $12,414 -$12,123 $291 0.01% 2,523,259 0.0001 ISO Interchange $147,116 $1,661,191 $1,808,307 43.41% 4,560,136 0.3965 Nema Congestion -$32,007 $27,677 -$4,330 -0.10% 126,267 -0.0343 BP Energy $463,187 $0 $463,187 11.12% 9,901,400 0.0468 * Hydro Projects $110,185 $0 $11D,185 2.64% 1,527,559 0.0721 Braintree Watson Unit $21,793 $33,811 $55,604 1.33% 348,310 0.1596 Saddleback/Jericho $258,762 $0 $258,762 6.21% 2,645,358 0.0978 * Burlington & Community Solar $26,215 $0 $26,215 0,63% 240;297 0.1091 Coop Resales $543 $0 $543 0.01% 3,207 0.1694 Exelon Energy $254,371 $0 $254,371 6.11% 8,029,600 0.0317 Stonybrook Peaking $38,041 $59,236 $97,277 2.34% 157,848 0.6163 Monthly Total $2,054,057 $2,111,981 $4,166,039 100.00% 53,460,403 0.0779 RENEWABLE ENERGY CERTIFICATES (RECs) Table 5 shows the amount of banked and projected RECs for the Swift River Hydro Projects through October, as well as their estimated market value. Grand Total 0 27,530 27,530 $440,481 TRANSMISSION The RMLD's total transmission costs for the month of October, 2017 were $1,269,309. This is a decrease of 6.07% from the September transmission cost of $1,351,323. In October, 2016 the transmission costs were $1,236,067. Table 6 Current Month Table 5 Last Year RECs Summary f Peak Demand (kW) 99,845 Period - January 2017 - October 2017 91,673 Banked Projected Total Est. 52,590,960 RECs RECs RECs Dollars Woronoco 0 5,235 5,235 $83,760 Pepperell 0 3,107 3,107 $49,712 Indian River 0 1,582 1,582 $25,313 Turners Falls 0 1,327 1,327 $21,232 Saddleback 0 10,733 10,733 $171,728 Jericho 0 5,546 5,546 $88,736 Sub total 0 .27,530 27,530 440,481 RECs Sold $0 0 $0 Grand Total 0 27,530 27,530 $440,481 TRANSMISSION The RMLD's total transmission costs for the month of October, 2017 were $1,269,309. This is a decrease of 6.07% from the September transmission cost of $1,351,323. In October, 2016 the transmission costs were $1,236,067. Table 6 Current Month Last Month Last Year f Peak Demand (kW) 99,845 127,181 91,673 Energy (kWh) 53,460,403 56,437,192 52,590,960 Energy ($) $2,054,057 $1,982,794 $2,463,471 Capacity ($) $2,111,981 $2,166,683 $1,745,945 Transmission($) $1,269,309 $1,351,323 $1,236,067 Total $5,435,348 $5,500,800 $5,445,482 FINANCIAL REPORT OCTOBER 2017 ATTACHMENT 4 Town of Reading, Massachusetts Municipal Light Department Statement of Net Assets 10/31/2017 2018 .2017 ASSETS Current: 3,150,134.05 3,257,809.00 Unrestricted Cash $15,450,445.92 $19,124,725.20 Restricted Cash 29,837,347.72 22,965,595.26 Restricted Investments 1,329,906.48 1,345,663.06 Receivables, Net 9,598,343.86 8,848,561.47 Prepaid Expenses 1,107,814.84 1,029,781.86 Inventory 1,631,846.08 1,524,683.56 Total Current Assets 58,955,704.90 54,839,010.41 Noncurrent; Investment in Associated Companies 212,427.92 26,993.75 Capital Assets, Net 76,328,195.92 72,612,857.67 Total Noncurrent Assets 76,540,623.84 72,639,851.42 Deferred Outflows - Pension Plan 4,135,078.00 6,338,218.00 TOTAL ASSETS 139,631,406.74 133,817,079.83 LIABILITIES Current 3,150,134.05 3,257,809.00 Accounts Payable 6,631,787.82 9,503,208.92 Accrued Liabilities 300,659.15 549,038.11 Customer Deposits 1,121,506.40 947,599.39 Customer Advances for Construction 1,163,116.49 1,003,670.84 Total Current Liabilities 9,217,069.86 12,003,517.26 Non-current Accrued Employee Compensated Absences 3,150,134.05 3,257,809.00 Net OPEB Obligation 138,068.00 0.00 Net Pension Liability 13,076,538.00 8,833,549.00 Total Non-current Liabilities 16,364,740.05 12,091,358.00 Deferred Inflows - Pension Plan 714,888.00 883,172.00 TOTAL LIABILITIES 26,296,697.91 24,978,047.26 NET POSITION Invested in Capital Assets, Net'of Related Debt 76,328,195.92 72,612,857.67 Restricted for Depreciation Fund 4,709,199.30 5,594,293.48 Restricted for Pension Trust 5,683,014.26 0.00 Unrestricted 261,614,299.35 30,631,881.42 TOTAL NET POSITION 113,334,708.83 108,839,032.57 Total Liabilities and Net Assets 139,631,406.74 133',817,079:83 Unrestricted Cash Cash - Operating Fund Cash - Petty Cash Total Unrestricted Cash Restricted Cash Cash - Depreciation Fund Cash - Construction Fund Cash - Town Payment Cash - Deferred Fuel Reserve Cash - Rate Stabilization Fund Cash - Pension Trust Cash - Uncollectible Accounts Receivable Cash - Sick Leave Benefits Cash - Hazard Waste Reserve Cash - Customer Deposits Cash - Energy Conservation Total Restricted Cash Investments Sick Leave Buyback Town of Reading, Massachusetts Municipal Light Department Schedule of Cash and Investments 10131/2017 2018 2017 $15,446,945.92 $19,121,725.20 3,500.00 3,000.00 15,450,445.92 19,124,725.20 4,697,508.68 5,594,293.48 11,690.62 0.00 1,313,996.68 1,266,889.32 6,624,606.82 5,230,756.75 6,913,479.67 6,839,594.80 5,683,014.26 0.00 200,000.00 200,000.00 1,837, 258.79 1,927,148.16 750, 000.00 150, 000.00 1,121, 506.40 947, 599.39 684,285.80 809,313.36 29,837,347.72 22,965,595.26 1,329,906.48 1,345,663.06 Total 46,617 700.12 43,435;983.52 TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT RECONCILIATION OF CAPITAL FUNDS 10/3112017 SOURCE OF CAPITAL FUNDS: DEPRECIATION FUND BALANCE 7/1/17 CONSTRUCTION FUND BALANCE 711117 INTEREST ON DEPRECIATION FUND FY 18 DEPRECIATION TRANSFER FY 18 WEST STREET - MASS DOT TOTAL SOURCE OF CAPITAL FUNDS USE OF CAPITAL FUNDS: LESS PAID ADDITIONS TO PLANT THRU OCTOBER 2,406,969.15 2,500,000.00 19,489.54 1,435,329.68 0.00 6,361,788.37 TOTAL USE OF CAPITAL FUNDS 1,652,589.07 4,709,199.30 Town of Reading, Massachusetts Municipal Light Department Business Type Proprietary Fund Statement of Revenues, Expenses and Changes in Fund Net Assets 10/31126-17 Operating Revenues Base Revenue Fuel Revenue I _ Purchased Power Capacity Forfeited Discounts i Energy Conservation Revenue NYPA Credit € Total Operating Revenues f Expenses , Power Expenes: 547 Purchased Power Fuel Expense 560 Purchased Power Capacity 565 Purchased Power Transmission Total Purchased Power Operations and Maintenance Expenses: 580 Supervision and Engineering Labor & Expense 581 Station Supervisor Labor & Expense 581 Line General Operational Expense 582 Control Room Labor & Expense 585 Street Lighting Operation & Maintenance 586 Meter General Labor & Expense 588 Materials Management 590 Maintenance of Structures and Equipment 593 Maintenance of Lines - Overhead 594 Maintenance of Lines - Underground 595 Maintenance of Line Transformers Total Operations and Maintenance Expenses General & Administration Expenses: 902 Meter Reading 903 Customer Collections 904 Uncollectible Accounts 916 Energy Audit 916 Energy Conservation 920 Administrative and General Salaries 921 Office Supplies and Expense 923 Outside Services 924 Property Insurance 925 Injuries and Damages 926 Employee Pensions and Benefits 930 Miscellaneous General Expense 931 Rent Expense 933 Transportation Expense 933 Transportation Expense Capital Clearing 935 Maintenance of General Plant 935 Maintenance of Building & Garage Total General & Administration Expenses Other Operating Expenses: 403 Depreciation 408 Voluntary Payments to Towns Total Other Expenses Month Month Year to Date Year to Date Percent Current Year Last Year Current Year Last Year Change $2,146,563.62 $2,038,430.72 $9,465,698.81 $9,671,313.71 (2.1%) 2,246,579.45 2,564,278.01 10,394,096.91 12,132,735.26 (14.3%) 3,339,879.62 2,686,792.84 13,895,664.87 12,969,466.41 7.1% 67,356.08 79,437.27 293,585.44 324,963.47 (9.7%) 55,497,98 53,110.99 240,031.08 251,961.25 (4.7%) (101,661.07) (80,934.45) (316,546,20) (374,740.51) (15.5%) 7,754,215.68 7,341,115.38 33,972,530.91 34,975,699.59 (2.9%) 2,056,956.88 2,463,471.01 9,299,908.90 11,644,097.67 (20.1%) 2,116,047.79 1,734,350.07 8,430,907.04 6,836,036.63 23.3% 1,269,308.87 1,236,066.74 5,580,808.63 5,361,773.86 4.1% 5,442,313.54 5,433,887.82 23,311,624.57 23,841,908.16 (2.2%) 46,106.12 36,281.10 159,193.95 161,467.45 (1.4%) 11,688.81 11,288.03 48,260.68 45,028.14 7.2% 54,618.14 50,121.24 214,753.09 192,655.47 11.4% 27,663.96 37,403.57 124,204.48 161,862.73 (23.3%) 49.04 (68,365,92) 49.04 113,187.94 (100.0%) 20,768.92 16,944.70 79,538.63 63,989.22 24.3% 37,762.94 36,468.81 153,904.25 129,399.46 18.9% 34,262.73 29,679.78 126,155.29 153,965.56 (18.1%) 204,044.76 217,767.13 527,152.55 551,532,54 (4.4%) 9,909.73 11,335.19 38,116.70 116,236.03 (67.2%) 478.75 8;314.49 478.75 17,923.39 (97.3%) 447,353.90 387,238.12 1,471,807.41 1,707,447.93 (13.8%) 1,223.05 1,674.55 10,483.39 9,976.90 5.1% 129,560.21 119,979.33 536,304.02 573,418.43 (6.5%) 12,500.00 12,500.00 50,000.00 50,000.00 0.0% 40,588.83 37,255.03 145,753.53 145,264.19 0.3% 53,409.89 44,674.00 158,688.43 160,066.13 (0.9%) 85,082.19 72,232.08 346,928.58 317,807.75 9.2% 29,968.63 9,428.28 93,229.87 77,544.40 20.2% 58,431.89 54,639.21 169,387.30 112,871.01 50.1% 28,148.99 27,632.72 112,595.96 111,002.88 1.4% 8,150.32 4,071.09 21,335.51 17,128.68 24.6% 361,551.27 255,836.08 1,033,126.50 1,006,875.37 2.6% 13,780.31 18,198.90 41,411.90 41,495.51 (0.2%) 13,914.18 13,956.12 68,715.83 55,257.87 24.4% 13,378.79 0.00 69,374.52 0.00 100.0% (31,411,00) 0.00 (123,875.75) 0.00 (100.0%) 38,726.51 17,366.82 97,342.29 87,043.07 11.8% 46,806.05 52,002,00 139,756.34 180;910.40 (22.7%) 903,812.11 741;446.21 2,970,558.22 2,946,662.60 0.8% 358,832.42 341,775.67 1,435,329,68 1,367,102.68 5.0% 126,851.67 118,000.00 507,406.68 472,000.00 7.5% 485,684.09 459,775.67 1,942,736.36 1,839,102.68 5.6% Operating Income 475,052.04 318,767.56 4,275,804.35 4,640,578.22 (7.9%) Town of Reading, Massachusetts Municipal Light Department Business Type Proprietary Fund Statement of Revenues. Expenses and Changes in Fund Net Assets 10/31/2017 Non Operating Revenues (Expenses): 419 Interest Income 419 Other 426 Return on Investment to Reading 431 Interest Expense Total Non Operating Revenues (Expenses) Change in Net Assets Net Assets at Beginning of Year 16,201.80 8,685.37 71,290.66 44,623.23 59.8% 32,402.42 7,249.44 289,808.70 135,011.80 114.7% (201,647.50) (198,722.33) (806,590.00) (794,889.32) 1.5% (426.03) (192.16) (1,732.32) (778.80) 122.5% (153,469.31) (182,979.68). (447;222.86) (616;032;89) (27.4%) 321,582.73 135,787.88 3,828,581.39 4,024,545.33 (4.9%) 109,368,059.44 104,814,487.24 109,368,059.44 104,814,487.24 4.3% Ending Net Assets 4.00% Town of Reading, Massachusetts Municipal Light Department Business Type Proprietary Fund Statement of Revenues, Expenses and Changes in Fund Net Assets 10/31/2017 Operating Revenues Base Revenue Fuel Revenue Purchased Power Capacity Forfeited Discounts Energy Conservation Revenue NYPA Credit Total Operating Revenues Expenses Power Expenses: 547 Purchased Power Fuel Expense 555 Purchased Power Capacity 565 Purchased Power Transamission Total Purchased Power Operations and Maintenance Expenses: 580 Supervision and Engineering Labor & Expense 581 Station Supervisor Labor & Expense 581 Line General Operational Expense 582 Control Room Labor & Expense 585 Street Lighting Operation & Maintenance 586 Meter General Labor & Expense 588 Materials Management Labor & Expense 590 Maintenance of Structures and Equipment 593 Maintenance of Lines - Overhead 594 Maintenance of Lines - Underground 595 Maintenance of Line Transformers Total Operations and Maintenance Expenses I General & Administration Expenses: 902 Meter Reading 903 Customer Collection 904 Uncollectible Accounts 916 Energy Audit 916 Energy Conservation 920 Administrative and General Salaries 921 Office Supplies and Expense 923 Outside Services 924 Property Insurance 925 Injuries and Damages 926 Employee Pensions and Benefits 930 Miscellaneous General Expense 931 Rent Expense 933 Transportation Expense 933 Transportation Expense Capital Clearing 935 Maintenance of General Plant 935 Maintenance of Building & Garage Total General & Administration Expenses Actual Budget Remaining Remaining Year to Date Full Year Budget Budget % $ 9,465,698.81 $26,337,621.00 $ 16,871,922.19 64.1% 10,394,096.91 32,491,810.00 22,097,713.09 68.0% 13,895,664.87 38,088,978.00 24,193,313.13 63.5% 293,585.44 800,000.00 506,414.56 63.3% 240,031.08 675,000.00 434,968.92 64.4% (316,546.20) (1,200,000.00) (883,453.80) 73.6% 33,972,530.91 97,193,409.00 63,220,878.09 65.0% 9,299,908.90 31,291,810.00 21,991,901.10 70.3% 8,430,907.04 24,476,161.00 16,045,253.96 65.6% 5,580,808.63 13,612,817.00 8,032,008.37 59.0% 23,311,624.57 69,380,788.00 46,069,163.43 66.4% 159,193.95 764,615.00 605,421.05 79.2% 48,260.68 130,662.00 82,401.32 63.1% 214,753.09 596,007.00 381,253.91 64.0% 124,204.48 466,783.00 342,578.52 73.4% 49.04 156, 893.00 156, 843.96 100.0% 79,538.63 212,909.00 133,370.37 62.6% 153,904.25 458,328.00 304,423.75 66.4% 126,155.29 494,936.00 368,780.71 74.5% 527,152.55 1,980,611.00 1,453,458.45 73.4% 38,116.70 197,002.00 158,885.30 80.7% 478.75 300,000.00 299,521.25 99.8% 1,471,807.41 5,758,746.00 4,286,938.59 74.4% 10,483.39 37,461.00 26,977.61 72.0% 536,304.02 1,869,393.00 1,333,088.98 71.3% 50,000.00 150,000.00 100,000.00 66.7% 145,753.53 509,232.00 363,478.47 71.4% 158,688.43 952,565.00 793,876.57 83.3% 346,928.58 1,017,151.00 670,222.42 65.9% 93,229.87 350,000.00 256,770.13 73.4% 169,387.30 759,191.00 589,803.70 77.7% 112,595.96 427,200.00 314,604.04 73.6% 21,335.51 52,613.00 31,277.49 59.4% 1,033,126.50 3,000,437.00 1,967,310.50 65.6% 41,411.90 179,215.00 137,803.10 76.9% 58,715.83 212,000.00 143,284.17 67.6% 69,374.52 381,116.00 311,741.48 81.8% (123,875.75) (301,596.00) (177,720.25) 58.9% 97,342.29 281,880.00 184,537.71 65.5% 139,756.34 666,457.00 526,700.66 79.0% 2,970,558.22 10,544,315.00 7,573,756.78 71.8% I Town of Reading, Massachusetts Municipal Light Department Business Type Proprietary Fund Statement of Revenues, Expenses and Changes in Fund Net Assets 10/31/2017 Other Operating Expenses: 403 Depreciation 1,435,329.68 4,362,000.00 2,926,670.32 67.1% 408 Voluntary Payments to Towns 507,406,68 1,500,000.00 992,593.32 66.2% Total Other Expenses 1,942,736.36 5,862,000.00 3,919,263.64 66.9% Operating Income I 4,275,804.35 5,647,560.00 1,371,755.65 Non Operating Revenues (Expenses): 419 Interest Income 71,290.66 150,000.00 78,709.34 52.5% 419 Other Income 289,808.70 890,000.00 600,191.30 67.4% 426 Return on Investment to Reading/Loss on Disposal (806,590.00) (2,570,438.00) (1,763,848.00) 68.6% 431 Interest Expense (1,732.32) (2,500.00) (767.68) 30.7% Total Non Operating Revenues (Expenses) (447,222.96) (1,532,938.00) (1,08.5,715.04) 70.8% Net Income $ 3,828,581.39 $ 4,114,622.00 $ 286,040.61 Cost Analysis to Change Financial Reporting from Fiscal Year to Calendar Year • One time, 6 -month, audit fee of approximately $36,000 • Approximately $15,000 of avoided salary costs to combine 6 months of one fiscal year with another 6 months from a prior fiscal year to submit a calendar year DPU report ➢ Power Supply calculations ➢ Net Plant calculations ➢ Combination of entire Balance Sheet and Profit & Loss statements ➢ Inefficiency in budget review — calendar year financials would help mitigate the inaccuracies of submitting premature data of rates, which are dependent on power supply costs, publicized in late March • Tangible and Intangible costs for efficiency purposes ➢ Inefficiencies of having the Town and the RMLD finalize fiscal year reports at the same time — this creates excessive demands for the Town of Reading ➢ Alleviate Town concerns of accounts payable cutoff and double warrant reporting ➢ OPEB/Pension actuarial reporting timeline ➢ Vendor cooperation during months on slow productivity—very late invoice submission for fiscal year cut off. It is most common for businesses to clean up at 12/31 ➢ Lack of Department staff availability during a high vacation season ENGINEERING & OPERATIONS REPORT OCTOBER 2017 ATTACHMENT 5 F-Igineering & Operations Report RMLD Board of Commissioners Meeting December 14, 2017 October 2017 Reporting Period Hamid Jaffari, Director of Engineering & Operations Engineering & Operations Capital Improvement Projects 100 Distributed Gas Generation Pilot (Demand Management) 100% 102 Pad mount Switchgear Upgrade at Industrial Parks 7% 103 Grid Modernization and Optimization On-going 105 New Wilmington Substation 5% 106 Underground Facilities Upgrades (URDs, Manholes, etc.) On-going 107 13.8kV Upgrade (Step-down Areas, etc.) On-going 108 115 kV Transmission Line Upgrade 50% 109 35 kV Underground Cable Upgrade Station 4, 5 and RR ROW 0% 110 4W9 Getaway Replacement - Station 4 100% 111 Substation Equipment Upgrade On-going 112 AMI Mesh Network Expansion On-going 116 Transformers & Capacitors On-going 117 Meter Purchases On-going 125 GIS 100% 126 Communication Equipment (Fiber Optic) On-going 130 Remote Terminal Unit (RTU) Replacement - Station 3 100% 131 LED Street Lights Upgrade - All Towns 79% 133 Station 3: Relay Upgrades and SCADA Integration 100% 137 Pole Line Upgrade -Woburn Street (West to Concord), W 10% 138 Station 3 Reactors 20% 175 Pole Replacement Program On-going 458 Secondary and Main Replacement Program On-going various New Service Installations (Residential/Commercial/Industrial) On-going 5,835 141,002 - (141,002) 226,100 196,285 (29,815) 11,203 51,477' 227,183 175,706 10,555 18,986 650,000 631,014 31,276 68,593 344,725, 276,132 1,658 70,851 69,193 3,940 9,307 95,098' 85,791 0 206,817 206,817 40,634 131,611 - (131,611) - 50,218 50,218 120,311; 120,311 560,500 560,500 1,659' 60,000' 58,341 15,944 72,651 218,726 146,075 - 214,629, 214,629 275 2,564 - (2,564) 46,482 280,667 1,169,332 888,665 70 19,873 76,103 56,230 1,200 200,284, 199,084 2,191 12,552 561,347 548,795 2,241 58,868: 209,OOOi 150,132 3,423 30,926 222,285 191,359 5,791 30,587 155,936 125, 349 Engineering & Operations Routine Capital Construction Pole Setting/Transfers Overhead/Underground Projects Assigned as Required • Voltage Regulators - Lynnfield Pole Damage/Knockdowns - Some Reimbursable • Work was done to repair or replace three (3) poles. Station Group Hazmat/Oil Spills Porcelain Cutout Replacement Program Lighting (Street Light Connections) Storm Trouble Underground Subdivisions (new construction) • 318 Haverhill Street, NR • Deerfield Place (Charles St. Ext), NR • Murray Hill Subdivision (Phase 2), W Animal Guard Installation Miscellaneous Capital Costs • Solar Project - Fordham Road, W • 330 Ballardvale Street, W • 301 Ballardvale Street, W TOTAL 24,356 55,262 39,301 115,174 2,327 78,446 6,939 36,339 - 9,991, 5,700 5,700 2,382 3,890 11,141 59,820 - 415 39,666 46,226 $131,812 $411,263 Facilities, IRD and IT Capital Projects/Purchases Facilities 6,7551 60,289 657,000 596,711' Integrated Resources Division (IRD) 0 8,623 35,000 26,377 Information Technology (IT) _ 4,313 11,529,1; 340,000 328,471, TOTAL CAPITAL SPENDING YTD (All Divisions) $322,741 $1,651,984 $71685,521 $6,033,537 transformer Replacement (through September 2017) Pad mount 26.94% Overhead 18.38% Pole Inspection (as of 12/1/2017) 250 poles have been replaced 148 of 250 transfers have been completed quarterly Inspection of Feeders (as of 12/1i17) Inspected Circuits (Jul -Sep): 3W5, 3W7, 3W8, 3W 13, 3W 14, 3W 18 Manhole Inspection (through October 2017) 961 of 1,237 manholes have been inspected. 2orcelain Cutout Replacements (through October 2017) 91 % complete 249 remaining to be replaced free Trimming Oct: 124 spans YTD: 488 spans through October substation Maintenance Infrared Scanning - through October complete - no hot spots found ✓nership: 16,000 (approximately) 50% RMLD 50% Verizon stodial: Reading - split (see map) North Reading - RMLD Lynnfield - Verizon Wilmington - Verizon Town of Reading r r Pole Jurisdiction r l`�b{�I,+fij�.\n�� •�y':� A kl S 1 i � 13 L. n _ _ _✓ Town of Readin Polo C—r L..�3 TELCO LYNNFIELD Count of Ticket NTGMember and JobType Number, 8CMCTNR 5 [Comcast Massachusetts [Comcast Massachusetts TRANSFER 5 LFtDFD 3 SLynnfield Fre Department Non-partidpating 3rd Party Attadher- TRANSFER 3 a RMLD 5 B Reading Munidpal tight Department TRANSFER 5 w VZNESA 4 (blank) 6 Grand Total 17 NJUNS "Next to Go" as of December 1, 2017 READING Count of Ticket ;NTGMember and Job TypeNumber I -t Number JCMCTNR CMCTNR 7 [Comcast Massachusetts TRANSFER TRANSFER r 7 3 NP3PMA 8 Non-partidpating 3rd Party Attadher- TRANSFER r_i Massachusetts 1NRDGFD TRANSFER 8 -RDNGFD 6 BReadirg Fina Department 9 RMLD TRANSFER 6 IMLD 99 BReading Municipal Light Department 31 TRANSFER 29 PULL POLE 70 B VZNESA 35 Verizon Massachusetts 3 TRANSFER 35 'f� (blank) 110 'Grand Total 155 NORTH READING Count of Ticket NTG Memberand JobType I -t Number JCMCTNR 5 lComcast Massachusetts TRANSFER 5 -7NGMA 1 O National Grid TRANSFER 1 1NRDGFD 37 r -i North Reading Fire Department 4 TRANSFER 37 9 RMLD 44 oReading Muntdpal Light Department TRANSFER 13 PULLPOLE 31 9VZNLEDR 23 R Verizon Massachusetts 57 TRANSFER 20 PULL POLE 3 (blank) 3 Grand Total 110 WILMINGTON Count of Ticket NTG Member and JobType L' Number F-r1CMCENR 5 J Comcast Massachusetts TRANSFER 5 �NP313MA _ 1_ Non -participating 3rd Party - eAttarher-Massadwsetts TRANSFER 1 d NPFAMA 4 F' Non -participating Fire Alarms - Musetts TRANSFER 4 B RMLD 35 _' Reading Municipal Light Department TRANSFER 31 PULL POLE 4 B VZNEDR 57 E Verizon Massachusetts TRANSFER 54 PULL POLE 3 S WLMFIB 10 ETown of Wilmington TRANSFER 10 3WMGNFD 72 GWilmingtonFire Department TRANSFER 72 fl(blank) Grand Total 784 Minutes SAIDI 2012-2017 100.00___------- 80.00 60.00 ---- ---- 40.00 4 20.00 22. 7.33 0.00 2012-2013-2014-2015-2016-2017 Average SAIDI RMLD Reliability Indices 95.45 ® 2012 X2013 �2014IEEE day threshold 49.40 �20151EEEdaythreshold 1111111111111111112016 IEEE day threshold 2017 YTD IEEE day threshold -2016 Region Average -2016 National Average SAID] (Minules) = lotal Duration of Custonaerinterruptions Total Number of Cus7omer s S'en ed Note: The major event (ME) threshold allows a utility to remove outages that exceed the IEEE 2.5 beta threshold for events. These events could be severe weather, which can lead to unusually long outages in comparison to your distribution system's typical outage. SAM = Total Number of Customer Inlerruptions Total Number of Customers Sensed Note: Regional and national averages have been updated for 2016. Minutes 160.00 140.00 120.00 100.00 80.00 60.00 40.00 20.00 0.00 2012-2013-2014-2015-2016-2017 Average CAIDI CAIDI 2012-2017 ® 2012 2013 2014 ® 2015 X2016 2017 YiD -2016 Region Average -2016 National Average CA ID] (Minmes) = T olal Din alion of Customer lnler"iplions Total Number of Customers Inlerruptions• SAIFI 2012-2017 0.90 0.80 O 2012 0.70 2013 0.60 0.50 0.54 2014 0.40 ® 2015 0.30 0.20 0.15 2016 0.32 0.10 2017 Y-rD 0.00 - 2016 Region Average 2012-2013-2014-2015-2016-2017 -2016 National Average Average SAW I Weather 3Utility Human Unknown Error Vehicle 5 0 Accident 4 Natural - 0 WiII'rf Tree 35 j Outages Causes 2017 YTD October ■ Equipment a Tree ■ Wildlife i ■ Vehicle Accident i I ■ Weather • Unknown ■ Utility Human Error ■ Natural r r Annual Average 2012-20171 Utility Human Error 2 Unknown Weather 7 /Natural j Vehicle Accident 9 ■ Equipment I a Tree f I ■ Wildlife a Vehicle Accident ■ Weather Wi{diit ' u Unknown r ■ Utility Human Error i ■ Natural Questwio RMLD PROCUREMENT REQUESTS REQUIRING BOARD APPROVAL ATTACHMENT 6 RMLD Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS CC)230 Ash Street, P.O. Box 150 Reading, MA 01867-0250 November 29, 2017 Town of Reading Municipal Light Board Subject: IFB 2018-13 Janitorial Services Pursuant to M.G.L. c. 30B, on October 9, 2017, an invitation for bid (IFB) requesting sealed bids for Janitorial Services was advertised in the Commonwealth of Massachusetts Goods and Services Bulletin. On October 11, 2017, the IFB was placed as a legal notice in the Middlesex East section of the Daily Chronicle, and on October 12, 2017, posted on COMMBUYS, the RMLD website, and the RMLD bulletin board. An invitation for bid was sent to the following forty-four companies: ACP Facility Services ABM Janitorial Northeast, Inc. Advanced Maintenance All Pro Cleaning Systems American Cleaning Co. AMPM"Facility Services Brenner Facility Services Cleaning Services Group, Inc. Compass Facility Services Complete Cleaning Co., Inc. Empire Cleaning, Inc. Express Janitorial Service Group Facilities Maintenance & FMN Services, Inc. G Associates Corp. Management, Inc. Green Life Cleaning Greenlife Janitorial Corp. Harvard Maintenance, Inc. Integrity Services J C Zampell Janitronics, Inc. Jan -Pro Cleaning Systems of M&M Cleaning, Inc. M & M Contract Cleaning, Inc. Massachusetts McGarr Service Corp. Metro Facility Maintenance & MP Building Services Management National Cleaning Corp. NECC Corp. ONVIA Prospect Building Services Prime Vendor, Inc. Pro City Facilities Services, Inc. Corp. ResourceOne S.J. Services, Inc. Service Master Star Building Services, Inc. State Cleaning Svc., Inc. Swilley Commercial Cleaning (SBS) T & T Janitorial Services & T & S Professional Cleaning Service, The Cleaning Crew Sales Inc. Tidy Cleaning Service Transcend Maintenance Services, Inc. Sealed bids were received from four companies: Complete Cleaning Co., Inc., S.J. Services, Inc., Star Building Services, Inc. (SBS), and Transcend Maintenance Services, Inc. File: Bid/FY18/2018-13 Janitorial Services RMLD Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 The sealed bids were publicly opened and read aloud at 11:00 a.m. on November 2, 2017, in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by staff and recommended to the General Manager. Move that bid 2018-13 for Janitorial Services be awarded to: Transcend Maintenance Services, Inc. for $67,325.40, pursuant to M.G.L., c. 30B, as the lowest responsive and responsible bidder on the recommendation of the General Manager. This is a three-year contract. These services will be paid from the Operating Budget. �C Paul McGonagle Hamid Jaff Cole—en O`Brien File: Bid/FY18/2018-13 Janitorial Services Janitorial Services M.G.L. Chapter30B Bid 2018-13 Bidder Complete Cleaning Co., Inc. S.J. Services, Inc. Star Building Services, Inc. (SBS) Year 1 Year 2 Year 3 $25,488.00 $26,376.00 $27,312.00 $32,808.00 $33,504.00 $34,152.00 $23,494.00 $24,294.00 $24,286.00 Transcend Maintenance Services, Inc. $22,441.80 $22,441.80 $22,441.80 Non -Responsive Bidder 1 Star Building Services (SBS) - Unauthorized signature on forms, l Combined 3- Responsive Exceptions Year Total Bidder $79,176.00 Yes No $100,464.00 Yes No $72,074.00 'No No $67,325.40 Yes No Copy of 2018-13 Janitorial Services Analysis Page 1 RMLD 0 December 4, 2017 Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MA 01867-0250 Town of Reading Municipal Light Board Subject: IFP 2018-17 Cooper Power System or Compatible Meters and Equipment for the AMI Mesh Network System Expansion and Migration Pursuant to M.G.L c. 164 § 56D, on November 8, 2017, a bid invitation was placed as a legal notice in the Middlesex East section of the Daily Times Chronicle requesting sealed proposals for Cooper Power System or Compatible Meters and Equipment for the AMI Mesh Network System Expansion and Migration. An invitation for proposals was sent to the following fifteen companies: D & D Electrical Sales, Inc. Genergy Corporation J.F. Gray & Associates Power Sales Group Eaton Graybar Omicron Electronics Corp. USA Power Tech dba UPSC E.L. Flowers & Associates Hasgo Power Sales ONVIA Robinson Sales Shamrock Power Siemens Industry, Inc. WESCO Distribution Sealed proposals were received from two companies: Eaton and WESCO Distribution. The sealed proposals were publicly opened and read aloud at 11:00 a.m., November 27, 2017, in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. The proposals were reviewed, analyzed and evaluated by staff and recommended to the General Manager. Move that proposal 2018-17 for Cooper Power System or Compatible Meters,and Equipment for the AMI Mesh Network System Expansion and Migration be awarded to: Eaton for $83,199.36, pursuant to M.G.L. Chapter 164 § 56D on the recommendation of the General Manager. The FYI Capital Budget amount for these items is $92,500. Nick D'Alleva Hamid Jaffari Coleen O'Brien File: Bid/FY18/2018-17 Meters and Equipment/AMI Mesh Network Cooper Power System or Compatible Meters and Equipment for the AMI Mesh Network System Expansion and Migration Bid 2018-17 Bidder Eaton Item 1 Retrofit kits Item 2 Mesh Network Relays Item 3 6S Meters Item 4 5S Meters Item 516S Meters, Class 200 Item 616S Meters, Class 320 WESCO Distribution Item 1 Retrofit kits Item 2 Mesh Network Relays Item 3 6S Meters Item 4 5S Meters j Item 5 16S Meters, Class 200 Item 6 16S Meters, Class 320 2018-17 Meters & Equipment Analysis Page 1 Meet Certified Exceptions to Total Net Specification Specification Firm All forms Check or stated bid Authorized Manufacturer Delivery Date Unit Cost Qty Cost requirement Data Sheets Price filled out Bid Bond requirements signature yes yes yes yes waived yes yes Eaton 2-8 weeks $91.80 500$45,900.00 Eaton 8-20 weeks $260.10 25 $6,502.50 Exceptions: Eaton's proposal Is based upon the mutually -agreed to Terms & Conditions Eaton 6-14 weeks $642.60 25 $16,065.00 of the written contract that is in place between our organizations. Eaton Eaton 6-14 weeks $586.50 15 $8,797.50 complies with all technical specifications per our supplied proposal and Eaton 4-14 weeks $586.50 6 $3,519.00 Bill of Materials. Eaton 4-14 weeks $603.84 4 $2,415.36 Note: Although Eaton checked exceptions, this is actually a clarification $83,199.36 and is acceptable. yes yes yes yes waived no yes no quote $0.00 no quote $0.00 no quote $0.00 Schweitzer 4-6 weeks $1,750.00 15 $26,250.00 no quote $0.00 no quote $0.00 $26,250.00 2018-17 Meters & Equipment Analysis Page 1 RMLD C()) November 29, 2017 Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 Town of Reading Municipal Light Board Subject: IFB 2018-19 Line Truck Chassis and Trailer Inspection, Preventative Maintenance and Repair Service Pursuant to M.G.L. c. 30B, on November 6, 2017, an invitation for bid (IFB) requesting sealed bids for Line Truck Chassis and Trailer Inspection, Preventative Maintenance and Repair Service was advertised in the Commonwealth of Massachusetts Goods and Services Bulletin. On November 8, 2017, the IFB was placed as a legal notice in the Middlesex East section of the Daily Chronicle, and on November 9, 2017, posted on COMMBUYS, the RMLD website, and the RMLD bulletin board. An invitation for bid was sent to the following seven companies: Altec, Inc. Dynamic Mobile Repair HP Fairfield Lowell Fleet Maintenance Parker's Pitstop Ryder Truck Rental Taylor & Lloyd, Inc. Sealed bids were received from one company: Taylor & Lloyd, Inc. The sealed bid was publicly opened and read aloud at 11:00 a.m. on November 27, 2017, in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. The bid was reviewed, analyzed and evaluated by staff and recommended to the General Manager. Move that bid 2018-19 for Line Truck Chassis and Trailer Inspection, Preventative Maintenance and Repair Service be awarded to: Taylor & Lloyd, Ine.,for $151,462.31, pursuant to M.G.L. c. 30B, as the lowest responsive and responsible bidder on the recommendation of the General Manager. This is a three-year contract. The se services will be paid from the Operating Budget I Hca d Paul .onagle J Hamid Jaffari Coleen O'Brien File: Bid/FY18/2018-19 Line Truck Chassis and Trailer Inspection, Preventative Maintenance and Repair Service Line Truck Chassis and Trailer Inspection, Preventative Maintenance and Repair Service M.G.L. Chapter 30B Bid 2018-19 Bidder Year 1 Line Year 1 Trucks Trailers Taylor $ Lloyd, Inc. $41,518.54 $6,651.54 Year 2 Line Year 2 Trucks Trailers $43,203.54 $6,923.00 Year 3 Line Year 3 Trucks Trailers $45,678.74 $7,486.95 Combined 3- Responsive Exceptions Year Total Bidder $151,462.31 Yes No 2018-19 Line Truck Chassis and Trailer inspection Preventative Maintenance and Repair Service Analysis Page 1 RMLD 0 November 29, 2017 Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS 230 Ash Street, P.O. Box 150 Reading, MAO 1867-0250 Town of Reading Municipal Light Board Subject: IFB 2018-20 Line Truck Lift Equipment Inspection, Preventative Maintenance and Repair Service Pursuant to M.G.L. c. 30B, on November 6, 2017, an invitation for bid (IFB) requesting sealed bids for Line Truck Lift Equipment Inspection, Preventative Maintenance and Repair Service was advertised in the Commonwealth of Massachusetts Goods and Services Bulletin. On November 8, 2017, the IFB was placed as a legal notice in the Middlesex East section of the Daily Chronicle and on November 9, 2017, posted on COMMBUYS, the RMLD website, and the RMLD bulletin board. An invitation for bid was sent to the following four companies: Consolidated Utility Equipment Service, Inc. James A. Kiley Co. D.C. Bates Equipment Co., Inc. J&D Power Equipment, Inc. Sealed bids were received from one company: James A. Kiley Co. The sealed bid was publicly opened and read aloud at 11:00 a.m. on November 27, 2017, in the Town of Reading Municipal Light Department's Audio Visual Spun- Room, 230 Ash Street, Reading, Massachusetts. The bid was reviewed, analyzed and evaluated by staff and recommended to the General Manager. Move that bid 2018-20 for Line Truck Lift Equipment Inspection, Preventative Maintenance and Repair Service be awarded to: James A. Kiley Co. for $111,495.00, pursuant to M.G.L. c. 30B, as the lowest responsive and responsible bidder on the recommendation of the General Manager. This is a three-year contract. These services will be paid from the Operating Budget. Paul McGonagIe Flamed Jaffa Coleen 'Brien File: Bid/FY18/2018-20 Line Truck Lift Equipment Inspection, Preventative Maintenance and Repair Service Line Truck Lift Equipment Inspection, Preventative Maintenance and Repair Service M.G.L. Chapter 30B Bid 2018-20 Bidder Year 1 James A Kiley Co. $36,240.00 Year 2 Year 3 Combined 3 - Year Total $37,140.00 $38,115.00 $111,495.00 Responsive Exceptions Bidder Yes No 2018-20 Line Truck Lift Equipment Inspection Preventative Maintenance and Repair Service Analysis Page 1 BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED TOWN OF READING MUNICIPAL LIGHT DEPARTMENT RATE COMPARISONS READING & SURROUNDING TOWNS December -17 PEABODY MUNICIPAL LIGHT PLANT TOTAL BILL $83.33 $160.46 $109.04 $976.04 $154.58 $4,822.98 $660,645.16 PER KWH CHARGE $0.11111 $0.10697 $0.10904 $0.13370 $0.14313 $0.13780 $0.09603 %DIFFERENCE -29.65% -22.02% -24.33% -5.41% -22.70% 0.20% -14.00% MIDDLETON MUNICIPAL LIGHT DEPT. TOTAL BILL $98.74 $201.66 $132.75 $959.51 $168.44 $4,762.93 $807,171.40 PER KWH CHARGE $0.13165 $0.13444 $0.13275- $0.13144 $0.15596 $0.13608 $0.11733 %DIFFERENCE -16.65% -2.00% -7.89% -7.01% -15.77% -1.05% 5.08% WAKEFIELD MUNICIPAL LIGHT DEPT. TOTAL BILL $128.61 $239.67 $161.88 $1,221.04 $194.38 $5,735.58 $973,158.30 PER KWH CHARGE $0.17148 $0.15978 $0.16188 $0.16727 $0.17999 $0.16387 $0.14146 %DIFFERENCE 8.57% 16.47% 12.33% 18.33% -2.79% 19.15% 26.68% INDUSTRIAL - TOU RESIDENTIAL RESIDENTIAL-TOU RES. HOT WATER COMMERCIAL SMALL COMMERCIAL SCHOOL RATE 109,600 kWh's _ 760 kWh's 1600 kWh's 1000 kWh's 7,300 kWh's 1,080 kWh's 36000 kWh's 260.000 kW Demand 76126 Split 26.000 kW Demand 10.000 kW Demand 130.5 kW Demand 60120 Split READING MUNICIPAL LIGHT DEPT. TOTAL BILL $118.46 $205.78 $144.11 $1,031.89 $199.96 $4,813.55 $768,181.01 PER KWH CHARGE $0.15795 $0.13719 $0.14411 $0.14135 $0.18515 - $0.13753 $0.11166 NATIONAL GRID TOTAL BILL $176.21 $407.40 $220.64 $1,684.69 $257.76 $6,411.12 $1,169,516.60 PER KWH CHARGE $0.23494 $0.27160 $0.22064 $0.23078 $0.23867 $0.18317 $0.17000 %DIFFERENCE 48.74% 97.98% 53.10% 63.26% 28.91% 33.19% 52.24% EVERSOURCE(NSTAR) TOTAL BILL $146.81 $260.13 $193.60 $1,433.47 $238.48 $6,948.02 $1,185,688.95 PER KWH CHARGE $0.19574 $0.17342 $0.19360 $0.19637 $0.22081 $0.19851 $0.17235 %DIFFERENCE 23.93% 26.41% 34.34% 38.92% 19.26% 44.34% 54.35% PEABODY MUNICIPAL LIGHT PLANT TOTAL BILL $83.33 $160.46 $109.04 $976.04 $154.58 $4,822.98 $660,645.16 PER KWH CHARGE $0.11111 $0.10697 $0.10904 $0.13370 $0.14313 $0.13780 $0.09603 %DIFFERENCE -29.65% -22.02% -24.33% -5.41% -22.70% 0.20% -14.00% MIDDLETON MUNICIPAL LIGHT DEPT. TOTAL BILL $98.74 $201.66 $132.75 $959.51 $168.44 $4,762.93 $807,171.40 PER KWH CHARGE $0.13165 $0.13444 $0.13275- $0.13144 $0.15596 $0.13608 $0.11733 %DIFFERENCE -16.65% -2.00% -7.89% -7.01% -15.77% -1.05% 5.08% WAKEFIELD MUNICIPAL LIGHT DEPT. TOTAL BILL $128.61 $239.67 $161.88 $1,221.04 $194.38 $5,735.58 $973,158.30 PER KWH CHARGE $0.17148 $0.15978 $0.16188 $0.16727 $0.17999 $0.16387 $0.14146 %DIFFERENCE 8.57% 16.47% 12.33% 18.33% -2.79% 19.15% 26.68% From: Tracy Schultz To: RMLD Board Members GrouB Subject: AP and Payroll Questions for 12/14/17 Book of Board Date: Friday, December 08, 2017 7:26:00 AM There were no Commissioner questions on the 11.3.17, 11.9.17, 11.17.17, and 12.1.17 AP (there was no AP on 1 1.24.17 due to the Thanksgiving holiday). There were no Commissioner questions on the 1 1.13.17 and 1 1.27.17 Payroll. This e- mail will be included in the 12.14.17 Board Book. Tracy Schultz Executive Assistant Reading Municipal Light Department 230 Ash Street. Reading. MA. 01867 Tel: 781.942.6489