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HomeMy WebLinkAbout2018-01-10 School Committee Minutes1 O N FRf�i K Town of Reading b Meeting Minutes 539INCORQ�� Board - Committee - Commission - Council: School Committee Date: 2018-01-10 Building: School - Memorial High Address: 82 Oakland Road Purpose: Open Session Attendees: Members - Present: 1018 JAN 2 5 P12: III Time: 7:00 PM Location: Superintendent Conference Room Session: Open Session Version: Final Chuck Robinson, Sherri Vanden Akker, Nick Boivin (arrived at 7:31 p.m.), Linda Snow Dockser, and Elaine Webb Members - Not Present: Jeanne Borawski, Student Representatives Cutone & Coumounduros Others Present: Superintendent John Doherty, Director of Finance Gail Dowd, Assistant Superintendent Craig Martin, Director of Student Services Carolyn Wilson, RPS Administrators Sarah Leveque, Joanne King, Ricki Shankland, Brienne Karow, Lisa Marie Ippolito, Heather Leonard, Kelley Bostwick, RPS Team Chairs, RISE secretary Denise Santoro, RPS Budget Liaisons, Selectmen Barry Berman, John Arena & Andy Friedmann, Members of Fincom, Al Sylvia - Reading Chronicle, Bob Holmes - Patch Minutes Respectfully Submitted By: Linda Engelson on behalf of the Chair Topics of Discussion: I. Call to Order Chair Robinson called the School Committee to order at 7:05 p.m. and reviewed the agenda. Chair Robinson asked the public to attend meetings or office hours or contact school committee members with any questions they may have and pointed out that the School Committee is scheduled to vote on the budget on January 22°d. Mr. Arena called the Board of Selectmen to order at 7:05 p.m. II. Recommended Procedure A. Public Comment There was none. B. Consent Agenda Page 1 1 Mrs. Webb asked if the committee wanted anything to be removed from the consent agenda. There was none. Consent Agenda - Approval of Minutes (December 11 & 18, 2017) Mrs. Webb moved, seconded by Dr. Vanden Akker, to approve the consent agenda. The motion carried 4-0. C. New Business FYI Budget — Regular Day Cost Center Dr. Doherty reviewed the budget documents. Ms. Dowd added that the budget book breaks the budget down into cost centers with detail in each. The book has been reorganized putting all the financial information in the front and supporting documents after the financial. The Munis budget is a general ledger of the district with every line item for the FY14 —FYI 7 and showing the FYI budget as adopted by Town Meeting. She went onto explain that stipends have been built into some salary line items because staff is unknow at this time. Mr. Robinson added that per a request several years ago, the Munis budget has been included. He wanted the community to know that the School Committee takes this job very seriously. Dr. Doherty began the Regular Day Cost Center presentation. He reviewed the calendar changes which include a second public hearing on January 22nd. He reviewed what is included in this cost center. The major changes in this cost center include personnel reductions (4.0 FTE Elementary CR teachers, 7.0 FTE Middle School Classroom teachers, 2.0 FTE Regular Education Tutors), the addition of a kindergarten teacher and paraeducator to address the increase in enrollment and the restoration of the 1.0 FTE School Business position which will require no additional funding due to the restructuring of positions. As with all cost centers, salary obligations make up a major portion of this cost center. The Superintendent also reminded the community that the School Committee will be negotiating with all five unions. There is also a restoration of funding to FY17 levels for districtwide technology, per pupil building expenditures and substitute teachers. The addition of a second regular day bus and an increase in homeless transportation is also included. This budget does not include funding for the third and final year of science curriculum funding. The reduction of 4.0 FTE Elementary teachers will result in some class sizes in grades 3-5 to reach up to 27 students per classroom and may result in some half day kindergarten classrooms being combined with other elementary schools. Coolidge principal Sarah Marchant and Parker principal Ricki Shankland reviewed the middle school staff cuts and the effect they will have on teaching and learning at the middle school level. Page 1 2 The reduction of 7.0 FTE Middle School teachers will result in the elimination of one of the double periods of English Language Arts in Grade 6, the elimination of foreign language in Grades 7 and 8, and the restructuring of the middle school schedule to a 6 -period day. Our middle school model has worked extremely well to serve the needs of our students for over 20 years. To change this model in any way will compromise the integrity of our middle school model and the programming, even beyond the obvious cuts. Mrs. Shankland explained that we have been able to offer a robust curriculum at the middle school level and shared some of the less obvious impacts of these cuts. New schedules will have to be created with less personnel, there will be less support for special education students, students will have to make choices on activities and there will be less opportunities for social emotional support. The Advisory program numbers will also go up. The overall impact goes beyond the personnel cuts. Mrs. Marchant added that there will be no common planning time but the interdisciplinary teams will remain. Mr. Boivin arrived at 7:31 p.m. Mrs. Shankland encouraged the parents to stay informed, ask questions and advocate for the kids. Birch Meadow principal Julia Hendrix spoke about the building based budgets which will be restored to FY2017 levels in this budget. These funds are allotted to each school based on the October 1 st enrollment and are used for the day to day activities and operation of the school. Dr. Doherty reviewed the line items in this cost center. The Committee asked clarifying questions on professional development, stipends, substitutes, kindergarten, and building based budgets. Community members asked about the Know Atom curriculum, the increase in the technology line, drama, and middle school math. Special Education Cost Center Director of Student Services Carolyn Wilson presented an overview of her department and what drives the work. Aspects of this include supporting the needs of all students with disabilities as outlined in their IEPs, collaboration with parents, State and Federal Regulations and recent legal decisions. She next reviewed the in -district programs, terminology, the IEP process and enrollment trends. Mrs. Wilson provided information on the out -of -district placement process and where our students are placed. The major changes in this cost center include salaries, an increase in out -of - district placements, a $200,000 decrease in our circuit breaker reimbursement, decreases in Federal grant funding, a decrease in the special education revolving account due to less students being tuitioned in to our programs, personnel additions (1.0 FTE RISE teacher and 3.0 FTE special education paraeducators due to the addition of a sub -separate classroom in January 2018), and the addition of Page 1 3 3.0 FTE special education paraeducators for identified needs in our programs. Due to personnel reconstruction there will be the addition of a 1.0 FTE BCBA and in increase in special education professional development. Mrs. Wilson reviewed the Special Education budget by category and line item. Mr. Robinson asked about the decrease in tuitioned in students. He asked if we had the capacity to bring more students into our programs. Mrs. Wilson explained that we need to service our students first and there are space concerns. D. Reports Student Representative There were no student reports. Liaison's Report There were none. E. Old Business III. Routine Matters a. Bills and Payroll (A) S1825 12.21.17 $132,671.57 S1826 12.28.17 $77,801.81 51827 1.04.18 $56,379.02 b. Calendar IV. Information/Correspondence V. Future Business VI. Adjournment Adjourn Mrs. Webb moved, seconded by Mr. Boi%in, to adjourn. The motion carried 6-0. Mr. Arena moved, seconded by Mr. Berman, to adjourn. The motion carried 3-0. The meeting adjourned at 10.24 p.m. Page 1 4 NOTE: The minutes reflect the order as stated in the posted meeting agenda not the order they occurred during the meeting. Joh F' Doherty, Ld.D. Page 1 5 Wednesday, January 10, 203.8 FYig School Committee Budget Presentations Updated Budget Calendar • Monday, January 8th • Overview of FYs9 Budget, Administration, Districtwide Services, School Facilities, Capital • Wednesday, January ioth • Regular Day, Special Education • Thursday, January 11th • Public Hearing, Presentation of Restructured Budget • Thursday, January 18th • School Committee Discussion ° Monday, January 22nd • Public Hearing, School Committee Vote (time permitting) Tuesday, January 23'd School Committee Vote —tentative if vote is not taken January 22,d w 1/10/2018 1 Regular Day Cost Center FYig School Committee Budget Presentations egular Day Cost Center 58.1916 of Tota( Budget Building Administrators and Secretaries Regular Education Teachers , Tutors, and Paraprofessionals School Psychologists and Guidance Counselors ELL and Instructional Specialists Teacher Mentor and Leadership Stipends Curriculum Materials Professional Development Substitute Teachers and Paraprofessionals Mandatory Student Transportation ( > z miles for K-6) Instructional Materials and Supplies Instructional Technology and Equipment Library Materials and Technology 73 Testing and Assessment Software and Materials 1/10/2018 N 1/10/2018 Regular Day Cost Center (continued) Major Changes FY'ig Superintendent Recommended Budget: $24,822,291 • FY'18 Adopted Budget: $24,957,436 • $ Decrease: $135,145 (•5%) • Personnel Reductions • 4.o FTE Elementary Classroom teachers ($256,251) • To FTE Middle School Classroom teachers ($485,880) • 2.o FTE Regular Education Tutors ($40,105) • Personnel Additions • 1.o FTE Kindergarten Teacher ($60,000) to address an increase in kindergarten enrollment. • 2.o FTE Kindergarten Paraeducators ($38,000) to address an increase in kindergarten enrollment. • Restructured Positions — no additional funding required Literacy coach ($88,000) to the data coach ($66,636). 1.o FTE High School Secretary ($35,000) and salary difference from the data coach restructuring ($721,364) above to the Administration Cost Center) for the restoration of the 1.o FTE School Business Assistant. Regular Day Cost Center (continued) Major Changes • Salary and benefit obligations to employees per collective bargaining agreements and non-union COLA adjustments. The School Committee will be negotiating with all five collective bargaining units. ' Restoration of funding to FY17 levels • Districtwide technology funds ($50,000) • Per pupil building expenditures ($ioo,000) • Substitute teachers ($98,000) ® Addition of a second bus for regular day transportation that was not budgeted for in FY3.8 along with a contractual increase in bus transportation. In addition, an increase in homeless student transportation. The FYig Recommended budget does not include funding for the third and final year of science curriculum implementation. We will address this cost in the override budget recommendations. 3 1/10/2018 Regular Day Cost Center (continued) Impact of Personnel Reductions Elementary Classroom Teachers !ase in class size in some grade 3-5 classrooms to up to 27 students per class Middle School Classroom Teachers pullout opportunity for students with disabilities or students requiring additional assistance hers will have less opportunity to meet and discuss student needs, plan interdisciplinary curriculum ructuring of Middle School Interdisciplinary Team Structure Move from a 7 period day to a 6 period day Specialists FTE and schedules will be restructured to accommodate schedule change fiction of English Language Arts Block in Grade 6 from z periods/day to s period/day ination of Grade 7 and 8 Foreign Language iematics will become part of interdisciplinary team iges will maintain the middle school interdisciplinary model ms will potentially impact the district's ability to retain and attract outstanding educators 76 Regular Day Cost Center (continued) Impact of Personnel Reductions FE Tutors D FTE Tutor at Middle School - less Math Intervention support during school day o FTE Tutor at Elementary - less tutor hours during the school day at each elementary hool to support students who need additional academic assistance. nation of Virtual High School Mine coursework through Virtual High School will no longer be available for students ucturing of i.o FTE High School AP Secretary :tendance and Other Duties will be restructured among AP Secretary, Guidance �cretary, Athletics Secretary 4 Regular Day Cost Center (continued) Other Impacts *E Kindergarten Teacher and z.o FTE Kindergarten Paraeducators iintains 18-22 students per kindergarten class If Day Programs will be centralized to a North and South Campus -twide Technology and Building Budgets Restoration to FY17 Levels ows replacement of computer and SMART Boards ows buildings to purchase needed curriculum materials and supplies for classrooms Regular Day Cost Center (continued) FY19 Budget by Object 1/10/2018 78 20,588,251 21,268,556 21,451,725 22,329,333 21,931,068 -1.8% 449,385 471,223 474,124 467,098 443,329 -5.1% 1,028,947 967,992 999,869 991,642 1,111,001 12.0% 78,754 93,912 97,909 77,200 151,000 95.6% 597,407 577,761 536,989 598,062 672,212 12.4% 442,643 414,473 340,255 494,102 513,681 4.0°x6 23,185,387 23,793,917 23,900,871 24,957,436 24,822,291 -0.5% ED 5 Regular Day Cost Center (continued) Regular Day Cost Center (continued) Building Based Budgets Each school is allocated an amount of funds to operate the day to day activities of the school Funding is based on an October 1st enrollment multiplied by a per pupil amount FYi9 amount was level funded from FYi7, but reallocated to reflect changes in expenses at different levels 1/10/2018 0 Regular Day Cost Center (continued) Building Based Budgets Fund the Following -ig supplies for office and classrooms nd materials and consumables oom furniture oom equipment/technology d physical education materials and supplies rleases )erships/dues ctional software and ongoing software license and maintenance fees g supplies rences/workshops/professional development ation expenses (High School) Regular Day Cost Center (continued) Building Based Budgets 8: 1/10/2018 4,250 x682,956 6582,956-sloo,000 4,335 x682,914 N 30/3/2oi6 Per FY18 FYi8 s Amount 10/1/2017 Per FYig Enrollment Pupil Value * Per Pupil Revised of Change Enrollment Pupil Value Total Per Pupil 385 $161 661,985 $52,909 -$9076 377 $171 864,467 383 s16i 63,663 $52,634 -$9,029 370 $171 63,270 428 s161 68,9o8 658,818 -$30,090 388 $171 66,348 427 s163 68,747 s58,683 -s3o,o66 423 $373 73,993 339 $161 53,359 $43,839 47,520 ego $173 49590 466 $357 73,362 662,449 -$30,733 476 $357 74,732 572 $357 89,804 $76,655 -633,349 563 5157 88,393 1,270 s163 207,128 s176.cj7o -s3o,2S7 3.250 s163 204,125 4,250 x682,956 6582,956-sloo,000 4,335 x682,914 N Regular Day Cost Center Budget by Detail Page 32and 33 FYi9 School Committee Budget Presentations Regular Day Cost Center (continued) Total Regular Day Teacher Reductions By Level Fiscal Year 2017 RISEJEIementary FTEElmiddle 0 School FTE 0 High School FTE 3.4 2019 (Proposed) Total 4.0 7.0 0 6.6 7.0 7.0 85 1/10/2018 8 Questions FY19 School Committee Budget Presentations Special Education Cost Center FY3.9 School Committee Budget Presentations 1/10/2018 0 Special Education Cost Center Goals of presentation Provide a brief overview of special education and the student services office. Provide some data on the students being served by the Reading Public Schools • Review of key items included in the special education cost center • Overview • Highlights of key budget lines Special Education Cost Center (continued) Student Services Mission Statement The goal of the Student Services department is to provide high quality programs and services within the district and to identify and place children in out -of -district programs only when the programs or services that are offered within the district are not adequate or appropriate to address a child's particular needs. As mandated by the Individuals with Disabilities Education Act (IDEA) and Section 504 of the Americans with Disabilities Act, we strive to provide programs and services to allow our students with disabilities to be educated in the least restrictive environment that enables them to make effective progress. LE 1/10/2018 WE Special Education Cost Center (continued) What drives our work? • Supporting the needs of all Students with disabilities as outlined in their IEPs • Collaboration with parents • State and Federal Regulations • IDEA, Section 504 • US DOE, Office for Civil Rights • Federal Grants • MA Regulations • Working with MA DESE through the Mid -Cycle Review and Coordinated Program Review • Problem Resolution through MA DESE Bureau of Special Education Appeals: Mediation and Hearings • Recent Legal Decisions Endrew F: US Supreme Court Case that was decided in March 2027 • The IEP must be reasonably calculated to enable the student to make progress appropriate in light of his/her individual circumstances. The IEP must contain ambitious goals and challenging benchmarks based upon the individual abilities and the potential of the students. • Current evidence based practices for meeting the needs of diverse learners • Decisions made through the IEP Team process—The team determines what accommodations, modifications, goals, services and placement the student requires in order to make progress in the \least restrictive environment. Special Education Cost Center (continued) Students We Serve • Some examples: • Preschool students starting at age 3 with multiple disabilities. As we work with Early Intervention we continue to identify and service students with more complex learning profiles. Some 3 year oldsjoin us at RISE preschool with little to no communication skills, medical issue and some vision or hearing impairments. • At elementary we have students with social emotional needs. Students who are in in and i"d grade and older are being hospitalized. OurTSP program this year has been able to service some students with significant needs because of the addition of a social worker dedicated to the program and the conversion of i paraprofessionals to a part time special education teacher. • At the elementary level we are also seeing an increasing need to provide specialized reading instruction in all buildings through our learning centers and the Bridge program. • At the middle level we have students with multiple disabilities. At Coolidge Middle School, through the Compass program students are provided with adaptive academics, as well as community experiences. • At the middle school level the Bridge program is providing a comprehensive language based program at Parker Middle School. This program allows students to participate in the general education setting where language based strategies are being incorporated. • At the High School level we have seen an increase in the need for Out of District placements. There is a combination of mental health needs, school refusal substance use and discipline issues that are impacting these placements. Our counseling staff work closely with families, even visiting the homes of students in the morning to try and assist the students in getting to school. 1/10/2018 11 Special Education Cost Center (continued) Frequent Terms • IEP: Individualized Education Program developed for students with disabilities who require specialized instruction. • FAPE: Free Appropriate Public Education • LRE: Least Restrictive Environment- the IEP team is charged with determining the most appropriate placement for the student and they must consider the least restrictive environment (the general education setting) • IEP Team: The team of individuals who determines eligibility, develops a student's IEP and determines placement. The parents, along with a general education teacher, special education teacher and a person with the authority to commit the resources is required to be at each IEP team meeting. • Team Chair: An administrator in the Reading Public Schools who coordinates the special education process. They attend all initial, re-evaluation and special education program meetings. They work closely with the building principal to oversee the special education services within the building. i 9 Special Education Cost Center (continued) • Initial Evaluation • Parents can request an evaluation if they suspect their child has a disability • The district has a child find obligation- need to evaluate students that teachers suspect have a disability • 30 school days to complete the evaluation once the signed consent is received. • Eligibility determination and proposed action must be completed within 45 days • Eligibility Determination • The IEP Team is charged with determining whether the student has a disability as defined under IDEA. There are io categories with definition. • Is the student making effective progress in school? • Is the lack of progress as a result of the disability? • Does the student require specially designed instruction or a related service to access the curriculum? Reference: http://www.doe.rnass.edulsped/ta/elig drftoz.pdf 1/10/2018 12 Special Education Cost Center (continued) Enrollment Trends ecial Education Cost Center (continued) Current data Der of students receiving special education services: 724 umber of students serviced in an inclusion setting: 532 (73.4%) umber of student serviced in a partial inclusion setting: ioi (13.9%) umber of students serviced in a substantially separate in -district setting: 22 (3%) Der of students placed in an OOD placement: 69 (3./2/i8) (9.5%) umber of students placed per a settlement agreement: 16 umber of students placed by their IEP Team: 53 sa 1/10/2018 13 1/10/2018 Special Education Cost Center (continued) Out of District Placements • When an IEP Team determines that a student requires placement in an out of district placement they can consider only placements that are approved by the MA DESE. • There are approved public program (Collaboratives), Approved private day programs and approved private residential programs. • For private day and residential programs the rates are set by the Operational Services Division (OSD) Private day and residential programs are able to participate in program reconstruction every 3 years which allows them to have rate increases beyond a cost of living increase. Public Collaboratives can increase their rate through their Board. We are members of z collaboratives so we are involved in decisions that involve rate increases for these z \ placements. Special Education Cost Center (continued) Where are our students placed? Schools that provide a therapeutic setting: - Beacon High School -CREST Collaborative- Pubic Day - Dearborn Academy -Gifford Lighthouse Milestones New England Academy St. Ann's School Valley Collaborative- Public Day - Manville - North Shore Consortium- Upper/Lower- Public - SEEM Campus Academy- Public Day -The Victor School ** Some of the students in these placements have dual diagnosis with ASD and mental health needs. These students may also have learning disabilities. 14 Special Education Cost Center (continued) Where are our students placed? ols that support students with Autism Spectrum Disorder: lay Center lelmark lew England Center for Children EEM- Beebe- Public Day EEMYuell- Public Day ecial Education Cost Center (continued) Where are our students placed? ools that support students with learning disabilities: Carroll School Corwin Russell Eagle Hill Landmark School Learning Prep Willow Hill 1/10/2018 15 1/10/2018 Special Education Cost Center (continued) Where are our students placed? Schools that serve students with multiple handicaps: Beverly School for the Deaf Boston College Campus School Cotting School North Shore Consortium- Kevin O'Grady- Public Day Mass Hospital School- Public- DPH SEEM- Deaf and Hard of Hearing- Public Day Special Education Cost Center (continued) In -District Programs • Connections— students identified with autism spectrum disorders. Located at Birch Meadow, Coolidge, & RMHS. The Connections program is a co -taught model where students are supported in the general education setting by a special education teacher and/or a paraprofessional. • Compass: is a substantially separate program for students' diagnosed with autism spectrum disorder or students who require intensive instruction. Students are taught in this separate environment using the principals of applied behavior analysis. Given the needs of the students in this program there is a low adult to student ratio in this program. Located at Birch Meadow, Wood End, Coolidge and RMHS. • Crossroads— students identified with cognitive deficits. Located at Wood End, Coolidge, & RMHS. This program services students with multiple needs and requires a low adult to student ratio within the classroom setting. Students within this program are provided with opportunities for inclusion based on their individual needs. • Bricle— students identified with language -based learning disabilities and specific learning disc ilities. Located at Eaton, Parker, & RMHS. This program is a partial inclusion program providing intensive remediation and instruction using language based methodologies. Depending on the needs of the individual student they may receive small group instruction for ELA and Math, as well as specialized reading instruction. At the high school level students have ® the option of participating in small group History if necessary. o 16 Special Education Cost Center (continued) In -District Programs • Learning Centers (LC) — Students identified with any of the ten disability eligibility categories. Located at each of our schools. Therapeutic Support Program (TSP)— students identified with emotional impairment. Located at Killam, Coolidge, & RMHS. Due to the nature of the disabilities in this program the staffing at each level needs to include both special education teachers, paraprofessionals and counseling staff. POST (Providing Opportunities for Successful Transition): A collaboration between the Wakefield Public Schools and the Reading Public Schools. This program services students who are ages 3.8-22. The goals of this program is to provide students with academics, life skills, social and vocational opportunities. The 1-5-16 School Year was the first year of our collaboration and we thus far have had a lot of success. Special Education Cost Center 32.1% of Total Budget Special Education Administrators and Secretaries Special Education Teachers and Paraprofessionals Therapeutic Specialists (OT, PT, SLP) Extended School Year Program Staff and Expenses, per student IEPs Legal Services for all Student Related Issues Home and Hospital Tutoring Consultative and Evaluative Services Adaptive Equipment and Technology Testing and Assessment Software, Materials, and Services Instructional Materials and Supplies Transportation Out -of -District Tuition 103 1/10/2018 17 Special Education Cost Center (continued) Major Changes • FY'ig Superintendent Recommended Budget: $13,693,652 • FY'18 Adopted Budget: $12,546,594 ' $ Increase: $1,147,058 • Salary and benefit obligations to employees per collective bargaining agreements and non-union COLA adjustments. • Increase in Out of District Placements resulting in increases in tuition expenses and transportation expenses. We have not funded this line item at the full amount and mostly likely will need to request additional funding at Town Meeting next November. • A $20o,000 decrease in Circuit Breaker reimbursement. • Decrease in the IDEA grant as a result of decreased funding and the proportionate share calculation. • Decrease in the special education tuition revolving account (sioo,000) due to less students being tuitioned in to our programs next year. oy Special Education Cost Center (continued) Major Changes Personnel Additions 1/10/2018 • i.o FTE RISE Preschool Teacher (685,197)for an additional sub -separate classroom for identified three year old students with disabilities. This classroom will be added beginning in January, 2018 and was not identified as a need in the FY18 budget. • 3.o FTE RISE Special Education Paraeducators (663,840) for an additional sub -separate classroom for identified three year old students with disabilities. This classroom will be added beginning in January, 2018 and was not identified as a need in the FY18 budget. • 3.o FTE Special Education Paraeducators ($72,000) for identified needs in our special education programs for the 2018-ig school year. Personnel Restructuring—no additional funding • Existing .5 BCBA (635,000) and consultative/home tutoring services ($40,000) to increase the position to a i.o FTE BCBA. • Addition of Special Education Professional Development ($iS,000) from zero in FY18 to address decrease in the state program improvement grant. This funding will be used to help analyze reading services in our schools that have language based programs. LUJ RUl Special Education Cost Center (continued) Increase of BCBA 1.o FTE Increase from Restructured Consult and Home Services Funds District Benefits: -Continued support of the In -District programs with in -district staff. -Decrease the need for consultative services for FBAs and consultation. -Increase support for special education and general education teachers in working with students with behavioral needs. -Provide training for para professionals and classroom teachers. -Provide consultation and support to families to ensure consistency between home and school. -Available to assist with program exploration for out of district students (so far this year have assisted in exploring for 5 students) -Available to assist with observing and evaluating potential incoming students to RISE -Available to report out at meetings on home assessments that are completed by other staff -Provide BCBA supervision hours to certain in district staff that are pursuing their BCBA certification (supervision rates are usually between $75-$15o an hour and supervisees need 75 supervision hours to sit for the BCBA exam) ia6 Special Education Cost Center (continued) Increase of BCBA 1.o FTE Increase from Restructured Consult and Home Services Funds Current Numbers: -28 consults based on Student IEPs (across 9 buildings); equals approximately zo hours per week (slight increase from last year) -Providing consultation for 9 other students across the district on a regular weekly or monthly basis (increase from last year) -io home consults based on Student IEPs; approximately 14 hours per month (slight decrease from last year) Provide -Program consults to RISE, Compass, Connections, Crossroads, POST, and 5th grade classrooms at Joshua Eaten (Joshua Eaten added this year) -This year so far: 4 FBAs completed; i extended evaluation (slight decrease from last year at this point) 1/10/2018 19 Special Education Cost Center (continued) Increase of BCBA 1.o FTE Increase from Restructured Consult and Home Services Funds • Consultation Costs: SEEM: $iio/hour Creative Behavior Solutions: $12o/hour FBA requires up to 15 hours of at the hourly rate above (roughly $i650) This cost would be incurred for any student who has an IEP that requires this service and they are not in one of our district programs that are currently supported by our in -District BCBA. This is also the cost for home services that are required for some of our students. special Education Cost Center (continued) Increases in the Team Chair line line includes Team Chairs and the z BCBAs that are being proposed for the FY fidget. ry increases are included in this line item. e Clarifications: rhe FY 18 Budget cut the Team Chair line by .5 FTE. The Out of District Coordinator. rhe FY A Budget captured a 0.7 position at the High School and the need is fora 1.o Team hair. The o.3 was added to the FY A budget as the High School requires 2.o FTE Team hairs. Due to vacancies during the current school year there were additional costs incurred in the ream Chair line for the FY A budget. These additional expenses will not be included in the =Y ig budget. 1/10/2018 P41, 1/10/2018 Special Education Cost Center (continued) Legal Services Line • The legal services line in the special education cost center represents the use of legal counsel for any student related issue. These include: Special education, bullying investigations, harassment investigations and discipline. • Legal Counsel also reviews all handbooks and student related policies that are approved by School Committee • The district provides training to the administrative team at least annually by legal counsel on current legal topics. These include investigations, Section 504, etc. • During FY 18 legal counsel was asked to present to School Committee on Settlement Agreements. Special Education Cost Center (continued) Legal Services: Rejected IEP • Parents have the right to reject their child's IEP either in full or in part and to reject the proposed placement. Parents have the right to pursue a due process hearing if they feel the issues cannot be resolved through the team process. ' State -Wide Data from FY 16 • io,800 Rejected IEPs were received • 568 Rejects for Hearing • 23 Hearing Decisions were issued Timeframe Total # of Rejections Processed during Total # of timeframe Students Hearins Filed Sept 1 2017 -Present 33 31 0 Se ti 2016 -Aug 31, 2017 130 go e t 1 2015 -Aug 1 2016 103 74 1 2 pal 1/10/2018 Special Education Cost Center (continued) FY19 Budget By Object Professional 4,484,815 4,733,026 5,413,021 5,730,212 6,187,965 8.o% 71,991 90,235 86,980 91,322 95,168 4.2% 1,838,792 1,go1,588 1,952,461 2,126,630 2,333,531 9.7% • 1654,759 1,508,857 1,619,o6g 1,450,194 1,666,825 14.9% Supplies & ■ Materials 77,401 62,295 64,125 48,995 48,995 0.0% 2,226,423 2,673,123 2,580,232 3,099,240 3,361,168 8.5% • 10,254,181 10,969,125 11,715,889 12,546,594 13,693,652 9.1% Breakdown of Special Education Budget by Detail Page .39 and 41 FYi8 School Committee Budget Presentations 22 WMIllif Special Education Cost Center (continued) Previous School Committee Meetings • Special Education Update and OCR Findings • September 25, 2017 h {� :��r<<w.youtube.comlwatch?v=XC21fo..IvYUY&index 7&list=PLkibnMpzkYxsStceySdmCGRg4HbLigmSh • Proportionate Share and the IDEA Grant • November6, 2017 • https://www.youtube.com/watch?vaeFzL ECv Fk&index=4&list=PLkibnMpzKYxsrtceySdmCGRqr,HbLigmS • Some Special Education Updates between 2014t0 present • May 23, 2016: https://www.youtube.comlwatch?v=) f6ZVsBdYzE&Iist=PLkibnMpzKY)ctYdkPUiQ7ZBss@2N bh QO&index= 8 • September 21, 2o15: httDS://www.youtube.com/watch?v=QeMhBPRDLzA • Settlement Agreements and Public Records Requests • November 22, 2o16 • , w x _com/watch?v=EvvVHr6rM6M&t=e1s&index=20&list=PLI<ibnMpzt'YxtYdkPU Q7ZBssg 2N bh ;QO Questions FY19 School Committee Budget Presentations m 1/10/2018 23