HomeMy WebLinkAbout2017-11-14 Board of Library Trustees Minutes0
k Town of Reading
Meeting. Minutes
a°
6'�'r�xcoa9o�'f
Board - Committee - Commission - Council:
Board of Library Trustees
Date: 2017-11-14
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: General Meeting
Attendees: Members - Present:
Time: 6:30 'PM
x;'''11 '-LF'
FiLrtDIlk Q J.
7011 DEC 18 P 4: 2V- 1
Location: Berger Room
Session: Open Session
Version: Final
John Brzezenski, Chair;. Cherrie Dubois, Vice Chair; Alice Collins, Secretary,
Nina Pennacchio; Sherri VandenAkker; Andrew Grimes (did not attend entire
meeting)
Members - Not Present:
Others Present:
Amy Lannon, Library Director; Ashley Waring, Assistant- LI brary Director
Minutes Respectfully Submitted By: Alice Collins, Secretary
Topics of Discussion:
Meeting Called to Order 6:33 p.m.
I. Approval of Minutes from October 10, 2017
Motion: To approve Minutes (Dubois/Pennacchio)
Vote: Approved 5-0-0
II. Financial _e og_rt:
FY2018: Mostly on track, but running slightly under budget for salaries due to staff
medical leave.
FY2019: Ms.,Lannon shared both a Level 1 and Level 2 budget, which will be
presented and discussed at the Board of Selectmen Budget.Meeting #2 on December
13.
III. Director's Report
FY19 Action Plan: The library's action plan was recently submitted to the
Massachusetts Board of Library Commissioners. It Includes a range of actions and
objectives, with a heavy emphasis on programs that move us forward in our
strategic plan.
Employee Engagement Survey update: Results are In from the'first part of the
survey: "My Work." The survey consists of 14 questions with four choices, assigned
point values: Strongly Disagree -1, Disagree -2, Agree -3, and Strongly Agree -4. Of
the 14 questions asked, 13 questions average a response of 3 or higher. Ms. Lannon
will discuss data and comments with Division Heads and create an action plan to be
shared with the Trustees in December.
Response to Vandalism: The Library is helping to facilitate a community response
by hosting a kindness rock garden and rock decorating event. Staff will continue to
Page I i
seek programming and collection development opportunities to teach tolerance and
civility.
Facilities: We have had a request to host a Toys for Tots donation bin.
Motion: To approve the Library hosting a Toys for Tots donation bin.
(Dubois/Pennacchlo)
Vote: Approved 5-0-0 - J
Lighting in the building continues to be problematic; the Facilities Department is
working with the lighting vendor to fix the Issues. The Facilities Department Is also
continuing to work on optimizing the heating and cooling system. Improved exterior
door signage will be developed to help with confusion about entry/exit doors.
Personnel: The Children's Division Head Is out on medical leave; Ms. Waring is
fllling In during her absence.
IV..
Meeting Room Policy:
Motion: To postpone discussion of Meeting Room Policy until December
(VandenAkker/Dubois)
Vote: Approved 5-0-0
V. Other Business: None
Adjournment 9:32 pm
Motion to Adjourn (Pennacchio/Collins)
Vote: Approved -5-0=0
Respectfully submitted,
Alice Collins, Secretary
Page 12