HomeMy WebLinkAbout2017-09-11 Housing Authority Minutes OF!?
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Town of Reading
Meeting Minutes
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Board - Committee - Commission - Council:
Housing.Authority
Date: 2011-09-11 Time: 0530 PM
Building Location:
Reading Housing Authority.Administration
Address: .'22 Frank Tanner Drive Session: Open Session
Purpose: Regular Business Meeting Version: Final
Attendees: Members Present:
Members - Not Present:
Others Present:
Minutes Respectfully Submitted By: Lyn White
Topics of Discussion:
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Page 1
READING HOUSING A UTHORITY T W N Cir E K
MINUTES OF THE REGULAR BOARD MEETING.SEPTEMBER,2017 .R E PO i N G, KASS'.
A regular business meeting of the Reading Housing Authority was held on Monday, September QQ� � 0
P.M at the office of the Reading-Housing Authority the town of Reading,Mass. The meeting w I11�ZlVCfiderr
at 5:30 P.M.with the Chair,Diane L.Cohen presiding.Those members present and forming a quorum were
Timothy J.Kelley,Kevin Mulvey and Lynn Hodgdon as well as the Secretary/Executive Director,Lyn Whyte.
Richard Robbins was"absent.
Minutes Move Lynn Second. Kevin Vote 3-0.
18-022 VOTED: To accept for the record the Minutes of the Regular Business Meeting of August 07,
2017,as presented.
Special Minutes Move Lynn Second Kevin Vote 3-0
18-023 VOTED: To accept for the record the Minutes of the Special Business Meeting of August 10,
2017,as presented.
Finances Move Lynn Second Kevin Vote 3-0
18-024 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check
#7007-7051 Payroll Summary as presented for August,2017. Section 8 Voucher Program; September 1,
2017 wire transfer in the amount of$98,655.73 as presented.
Finances Move Lynn Second .Kevin Vote 3-0
18-025 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month
end,July 2017 of the current fiscal year.
Certificate of Final Completion:FISH#246052 Move Kevin Second Lynn Vote. 4-0 .
18-026 VOTED: To approve,sign and submit the Certification of Final Completion and Certificate of
Compliance with Bidding Laws and Capital Plan.to DHCD in the amount of$2661.30 for costs associated with
project number 246052; Installation of new windows in detached garage at our 689 state development located at
74 Bancroft Road. Project costs to be reimbursed to RHA by DHCD through capital funding program.
Certificate of Final Completion: FISH#246053 Move Kevin Second Lynn Vote 4-0
18-027 VOTED: To approve, sign and submit the Certification of Final Completion and Certificate of
Compliance with Bidding Laws and Capital Plan to DHCD in the amount of$10,863.45 for costs associated
with project number 246053;.Repairs and improvements to entry steps/porches at RHA 705-2 family
development.located on Oakland/Waverly Road. Project costs to be reimbursed to RHA by DHCD through
capital funding program.
Approval of Full-Time Emolovee . Move Tim Second Lynn Vote 4-0
18-028 VOTED: To approve the promotion of RHA part time Maintenance Man II employee Edward Bennett
to full time effective September 25, 2017 at the current DLI rate of $26.62 for said position due to the
impending retirement of the RHA _Maintenance Supervisor. The promotion is within our budget and per our
RHA Hiring Policy.
Personnel Matters:
Confirmation of submittal.of Board Attendance to DHCD for month of-August,2017 was
provided to Board.
- Executive Director Search: New executive director is due.to start on October 2nd. All contracts and
supporting documentation has been submitted to DHCD for final approval.
- RHA maintenance staff person has given notice-of his impending retirement as of December 5,2017.
That position of maintenance supervisor will not be filled at this time; however, present part time employee
will have his hours expanded to forty hours effective September 25,2017.
Report of Programs:
Vacancy Report- Emily. LaMacchia, Housing Manager provided August monthly vacancy .report for all
programs.At this time,we haye.had two elderly vacancies in the month of August and screening is underway to
lease those two vacant units by months end. We also have a family vacancy this month and the unit was leased
up with a local resident.
Sec 8 Report-Report provided by Executive Director.CHA as administering agency for the RHA
Section 8 program. has 99 .vouchers leased and approximately nine vouchers out looking. Plans are to -
lease up new vouchers prior to the calendar year end
funding to support full lease-up. Overall,the program remains financially solvent.
- Resident Service Coordinator-Current Tannerville Newsletter provided.
- Monthly.Work Order/Maintenance Report for month of.August,2017.
- Forwarded approved July,2017 Board Meeting Minutes to Town Clerk on or about 08/08/17.
New Business:
- Executive Director requested review and subsequent.vote to close FISH project # 246052; installation of
new windows in the detached garage at our 689-1 Bancroft property. Certificate of Compliance and
Certificate-of Completion in the amount of $2,661.30 was presented for approval. Motion to close was .
made and voted.All supporting documentation will be submitted to DHCD for reimbursement to the RHA for
all costs associated with saidproject.
Executive Director requested review and subsequent vote to close FISH project # 24605; repair.and
upgrades to six porches located at our 705-01 property on Oakland/Waverly _property. Certificate of .
Compliance and _Certificate of -Completion.. in -the amount of.. $10,863.45 was presented for approval.
Motion to close was made. and voted. Al supporting documentation will be .submitted to DHCD for
reimbursement to the RHA for all costs associated with said project.
Real Estate Matter:
Gazebo Circle: Unit 411 Foreclosure sale update. No new information at this time. Any additional.
information will be provided to the Board as it become available.
Sanborn Units: The RHA has lostfour units located at 52 Sanborn Street due to a large fire on June 1;
2017.The process of filing insurance claims, determining-structural damage and potential-costs.to rebuild
continues. Unit owners did vote to proceed with the repair of said building with the hope that
unit owners will be able to eventually return to their units. Asan owner,we have continually been
kept informed by the-management company of this ongoing process and an additional meeting may be
scheduled for.' mid to late..September-with additional construction and rehab.updates. At.this time;
owners have been informed to suspend-HOA dues effective 9/1/17. In addition, the RHA is in receipt . of
monies from our insurance company for loss of income for an expected twelve month period-for all four of
our units. Monies have . been deposited in the RHA-Owned account andwill be noted
accordingly in our monthly operating statements.Overall,this remains an active process that may take years
to finalize.The Board will be updated as more information'becomes available to us.
Board Schedule
October,2017 BOARD MEETING: Date pending for the month ofOctober
18-029 TO ADJOURN: 6:05 PM. Move Kevin Second Lynn Yote- 4-0
Respe1q submitted,
Lyn E.: ,Secretary&Executive Director