HomeMy WebLinkAbout2017-10-24 BOS HandoutTown of Reading
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Meeting Posting with Agenda ; ". L I'-, .
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Board - Committee - Commission - Council:
Board of Selectmen loll OCT 19 P 2-444
Date: 2017 -10 -24 Time: 7:00 PM
Building: Reading Town Hall Location: Selectmen Meeting Room
Address: 16 Lowell Street Agenda:
Purpose: General Business
Meeting Called By: Caitlin Saunders on behalf of Chairman John Arena
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of topics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will, not be accepted.
Topics of Discussion:
1) Reports and Comments
a. Selectmen's Liaison Reports and Comments
b. Public Comment
C. Town Manager's /Assistant Town Manager's Report
2) Open Session for topics not reasonably anticipated 48
hours in advance of the meeting
3) Proclamations /Certificates of Appreciation
4) Personnel & Appointments
5) Discussion /Action Items
a. Change of Manager — Chili's
b. Town Accountant Quarterly Report
C. Review Senior Tax Relief
d. Preview Tax Classification
e. Depot /Compost Sticker fees
f. Vote Warrant Articles
g. Town Manager Review `
6) Approval of Minutes
a. September 5th
b. September 26th
7) Licenses, Permits and Approvals
8) Executive Session
9) Correspondence
a. Email from Nick Safina; re: Depot Sticker fee
b. Email from Karen Draper; re: Board of Health
c. Correspondence from Lucia Corbett; re: EMARC Building project
7:15
7:20
7:30
7:45
8:30
9:00
9:15
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page 1 1
9
DRAFT MOTIONS
I: O RD OF SELECTMEN MEETING
OCTOBER 24, 2017
Arena, Berman, Ensrninger, Halsey, Friedmann LeLacheur
5a) Move that the Board of Selectmen approve the change of manager for an Annual All
Alcoholic Beverages Restaurant License — Pepper Dining, Inc. d /b /a Chili's at 70
Walkers Brook Drive, Reading, MA.
5f) Move that the Board of Selectmen recommend the subject matter of Article 3 of the
November 13, 2017 Subsequent Town Meeting.
Move that the Board of Selectmen recommend the subject matter of Article 4 of the
November 13, 2017 Subsequent Town Meeting.
Move that the Board of Selectmen recommend the subject matter of Article 6 of the
November 13, 2017 Subsequent Town Meeting.
Move that the Board of Selectmen recommend the subject matter of Article 7 of the
November 13, 2017 Subsequent Town Meeting.
Move that the Board of Selectmen recommend the subject matter of Article 8 of the
November 13, 2017 Subsequent Town Meeting.
Move that the Board of Selectmen recommend the subject matter of Article 9 of the
November 13, 2017 Subsequent Town Meeting.
Move that the Board of Selectmen recommend the subject matter of Article 10 of the
November 13, 2017 Subsequent Town Meeting.
6a) Move that the Board of Selectmen approve the minutes of September 5th, 2017 (as
amended)
6b) Move that the Board of Selectmen approve the minutes of September 26th, 2017 (as
amended)
Move that the Board of Selectmen adjourn at PM.
AG
OF RFgO'y
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Office of the Town Manager
16 Lowell Street
639:
NCO Rp0
Reading, MA 01867
To:
Board of Selectmen
From: Robert W. LeLacheur, Jr. CFA
Date: October 22, 2017
RE: Civil Discourse
781 - 942 -9043
townmanager@ci.reading.ma.us
www.readingmagov /town - manager - manager
As a FINCOM volunteer for 8 years, I was impressed at how effective local government was at doing its
business in a non - partisan way, and was so different from the federal and state governments. I was
especially impressed with Reading's Town Meeting, where differing philosophies collided in a
collaborative and collegial manner, and just about everyone in the room knew each other. In the fall of
2005 1 joined the town government as Assistant Town Manager /Finance Director.
The night that a June 2006 Special Town Meeting debated whether to join the MWRA or build a new
Water Treatment Plant will always stand out to me. Two clears sides of thought emerged, each with
many seemingly legitimate points. Debate lasted for hours. Several speakers stood and explained how
they came in to the meeting with one opinion, but through the civil discourse they changed their minds
because other members spoke eloquently. Interestingly this happened on both sides of the issue.
The final vote to join the MWRA failed to achieve a needed 2/3 vote as 89 voted yes but 53 voted no
(63 %). The final vote to authorize debt to build a new Water Treatment Plant also failed to achieve a 2/3
vote (36 %). Town Meeting then agreed to reconsider the vote to join the MWRA. Impassioned speakers
from the original 53 no votes rose to speak. One after another they urged their fellow no voters to
change their vote even if they would not change their views. They spoke of the higher duty to the entire
community, and of a deep respect — despite the fundamental disagreement - for their fellow Town
Meeting members that had voted yes. The revised vote passed overwhelmingly by a vote of 113 -34. 1
believe this was one of the proudest moments in the history of civil discourse in the Town of Reading.
Things are quite different today. Mirroring the decline we see nationally, discourse in the Town of
Reading.continues to spiral on a downward slope.
Last week I had to refer two incidents of discourse to the Police Department for investigation. The first
was an alleged threat overheard after a public meeting directed towards an employee; the second is
attached to this packet and is directed at one appointed board, the elected Board of Selectmen, and
possibly at employees. I have highlighted sections that have been questioned.
Over the past two years the Mayors and Managers I meet with regularly all lament this path we find
ourselves on. We have discussed how our leadership positions are being 'weaponized' by some that
seek political gain. We recently debated holding a multi -town Local Government Day, and realized it
could go horribly wrong given the climate out there, and lead to even more discord.
9
Recently I was asked to share remarks at a community meeting with Reading Embraces Diversity. I have
attached my opening remarks and direct you towards the highlighted section.
The local actions this past week are not OK.
I have also attached recent remarks made by my friend, Melrose Mayor Rob Dolan, in a radio interview.
All of his remarks are well worth reading, but especially note his closing paragraph which I will cite here:
"It must be pointed out, however, that there really is no partisan way to pick up the trash, or plow snow,
or plant trees, or fix a park, or make sure there is enough space in our schools, or keep a neighborhood
safe. Party affiliation and ideology are a fact and should be celebrated as institutions that have made
America stronger. However, they are less important at the local level than the basic principles of good
government —and on this we can all agree."
All town employees strive towards providing cost - effective `good government' to the community of
Reading. We have always been subject to verbal abuse that few of you would ever tolerate in your lines
of work. Over the years, the critics that entered Town Hall to speak with me usually left with a better
understanding and often with an entirely different view. As Town Manager I expect the verbal abuse,
though I wish it were all directed towards me and not my staff.
Recently this behavior has taken on a partisan politics tone, and surfaced more at public meetings. In
about ten short years in Reading, we have plunged from the proudest moments of civil discourse to
circumstances that I am ashamed of.
I have always been able to explain to town staff that the proverbial silent majority in town respects their
work product as well as their work ethic. Today, local leaders express similar sentiments to each other
for moral support as discourse in our respective communities continues to decay.
I ask the entire community the question that local leaders have asked each other for the past two years:
"What are we going to do about it ?"
0
LeLacheur, Bob
To:
LeLacheur, Bob
Subject: FW: Personal - What goes?
From• Pion Weston
Se : Thursday, October 19, 2017 1:35
T : Mercier, Julie
S iect: Personal - ftat-g s?
Hello Julie,
If the CPDC, decides on their own, or is pressed into making a decision to approve the current Traggorth
plans at the November 6th meeting, they, the Selectmen, and anyone at Town Hall that is part and parcel of
this decision, should be tarred and feathered and run out of town on a pole. That plan needs serious work,
particularly regarding height and massing at the rear!
The Gould /Green Street neighbors deserve better. If those little people get screwed, that would be
unfortunate, and to me, unethical and UN- American. Listening to the jungle drums, I'm hearing that the
town -folk are churning and most upset. Even those that endorse economic development and increased
revenue generation ask, at what cost? Does Town Hall care about the "little people "?
Anyone who viewed the machinations last Monday night, is embarrassed by the apparent bias, lack of
imagination, poor meeting management, and fuzzy leadership exhibited by the CPDC. It looks to us like a
"bag job ". "Our minds are made up, so don't confuse me with the facts."
As Jonathan Barnes so tactfully brought up on that infamous Monday night, the CPDC should be listening to
citizenry, respecting Town Hall priorities, taking an objective UN- biased stance, and providing the developer
with clear crisp guidelines.
I'd like to see and hear those guidelines
regret later.
What goes?
1:10111
Meanwhile, slow it down! Don't rush to a judgement all will
Town Manager
The positions of School Superintendent, Police Chief and Town Manager require
some vastly different skills and are typically enhanced with quite different life
experiences. However each has. a significant responsibility towards the physical
and emotional well -being of members of our community.
In our peer communities you may well find individuals who take a different
approach to these three positions, but Reading residents should be assured of
two things:
- First, we three care deeply and work hard to accomplish our
responsibilities, and we do that as diligently as any other group of three
peer community leaders;
- Second, we work together better than any other group of leaders — and
we each know this fact from constant feedback from our peers in other
communities. We are One Reading.
We welcome differences of opinion in our community. We each treasure and
protect Free Speech. However all three of us equally do not condone nor
welcome extremists that seek to spread discord and inspire violence. We abhor
those that would divide us whether through acts of symbolism such as graffiti or
acts of physical violence.
In Reading, during the past few months, we have seen specific hurtful and hateful
symbols and words aimed at the Jewish religion, at African Americans, and at
sexual identity or orientation. To be clear, these symbols and words, plus all they
stand for, are not the least bit welcome in our community. Th are not OK.
These acts have begun to divide the community between those that see the
graffiti as a form of harmless attention - seeking pranks, typically done by kids, to
those that see terror through these words and symbols of hate.
Last March, as part of the annual budget process, I stepped clearly outside the
bounds of my position as defined by the Charter when I wrote these words to our
Town Meeting: " {quote}... However to set aside the near -term financial challenges
U
On Oct 11, 2017, at 9:04 AM, * ayor Dolan <RDolan Cit ofMelrose °:or > wrote:
Have you noticed state and /or national political parties inserting themselves more and
more into local elections? What types of things have you noticed?
One of the positive things that has come out of the recent presidential election has been a
renewed sense of activism among individuals of all political stripes. A renewed and invigorated
Democratic City Committee and Republican City Committee are positives for our community
and that often leads to greater civic engagement, which is a good thing.
eing a member of a political party means that you believe in a core set of beliefs and
philosophies of government. Of course, that core set of philosophies is part of a candidate's
makeup and must be considered as he or she seeks elected office. At the same time, Melrose has
a ways taken great pride in the fact that local elections are nonpartisan events: We do not run
th a D or an R after our names; we all run with an M after our names, and that stands for
elrosian. No one should be naive enough to think that political parties don't play a role in local
government. Of course they do, as they do in all elections, and I and others have benefited from
them. But as national political parties become more separated, and the often visceral rhetoric
between the two becomes sharper, Melrosians must be vigilant to maintain a civil and productive
spirit in our local government and electoral process. I am seeing a slow erosion of this, in
Massachusetts and across the country, and it is not in our interest.
I hear more now than ever, when a new candidate is running for local office, the first question is
"What political party do they belong to ?" That is a legitimate question. However, I encourage my
fellow Melrosians to evaluate candidates on their contribution to the community, their positions
on issues specific to Melrose, and their vision for the future of our community.
Does this influence affect what people do once they get elected to local office? How?
In 16 years, I thankfully have yet to witness divisive partisanship within the Board of Aldermen
or the School Committee. I have worked with many individual School Committee members and
Aldermen. There have absolutely been differences of opinion, but they have not been driven by
partisan considerations. I think this is one of the reasons for our community's success, and for the
good of this City, I hope that continues.
As an example, I have had the privilege, throughout my tenure as Mayor, to work with many
Presidents of the Board of Aldermen and Chairs of the School Committee. We are the leaders of
the three branches of local government. All of us are elected in nonpartisan elections, but it
should be noted that many have been Republicans and many have been Democrats. We have
never brought personal party affiliation into any of our discussions or decisions. None of us has
ever asked for the party affiliation of a prospective commissioner or volunteer, and I have
appointed —and the Board has confirmed— hundreds of appointees over the years to boards and
commissions that have important influence over conservation, planning, public health, and a host
of other issues. The only questions asked are "What are your qualifications ?" and "What
41)
contribution would you like to make to the City of Melrose ?" This is how government needs to
run in order to be effective.
What do you see happening if this trend continues?
I have great confidence in the future of our community and local government in Melrose.
However, if the national trend of fierce and immovable political party ideology finds its way to
local government, I have deep concerns for the future of cities and towns, large and small, and
this country as a whole. Local government is hard, and it's painfully local, in some cases by
neighborhood and by home. Local government has the largest impact on individual people's
lives. Any gridlock in local government would significantly hurt people of all ages and
backgrounds —not just in the abstract but in the day -to -day functioning of public schools, police
and fire departments, and individuals and businesses. Gridlock is simply not an option, while at
the federal level it is accepted and institutionally encouraged.
I believe our tradition of nonpartisan elections at the local level is why cities and towns have
emerged across the country as the most effective, accountable, and results - driven bodies of
government in the nation. That must be maintained here in Melrose.
How can it be stopped?
The nation and the city have seen a rebirth in activism and political passion. Those are great
things, and they should be encouraged. This has resulted in more candidates for office and more
public dialogue, as people who never before called an elected official have been moved to pick
up the phone and make their feelings known.
It must be pointed out, however, that there really is no partisan way to pick up the trash, or plow
snow, or plant trees, or fix a park, or make sure there is enough space in our schools, or keep a
neighborhood safe. Party affiliation and ideology are a fact and should be celebrated as
institutions that have made America stronger. However, they are less important at the local level
than the basic principles of good government —and on this we can all agree.
Dim
Ron Weston
63 Blueberry Lane
Reading, MA 01867
October 23, 2017
Nick Safina
Chair, Community Planning and Development Commission
Town of Reading
16 Lowell Street
Reading, MA 01867
Subject: 20 -24 Gould Street Re- development
Dear Nick and the CPDC,
Hopefully you have taken the opportunity to read, absorb, and understand the messages conveyed in
my letter dated October 10, 2017.
My comments here reinforce those, but take on a slightly different spin. They go a step further.
First let me say that I think David Traggorth's proposal is excellent. - - - Excellent for Central Downtown,
Walker's Brook, or the planned development around the DPW site. In its current configuration, it is not
appropriate for a proiect abutting a residential neighborhood, especially one that has been in existence
on Green Street for more than 150 years, and is comprised primarily of single family homes.
When the Smart Growth District was expanded to touch residential neighborhoods such as Gould and
Green Streets, guidelines should have been established at that time to control development close to
abutting, or in, residential neighborhoods. That was not done. That's unfortunate.
As a result, you (the CPDC] are now responsible to provide project guidelines in the form of design
requirements to interested developers.
Let me suggest:
1. height not to exceed 2 stories (with relief to 3 stories if logical and acceptable to abutters).
2. Respect traditional setbacks, such as 15 feet from residential abutting properties.
3. Minimize massing. (For example, rather than have construction rise vertically at the rear
contiguous to the Green Street properties, set each level back progressively, up and away from
the Green Street homes.)
All I ask, is that you step up; provide and apply design requirements for this developer, and on a case by
case basis for any others, until formal guidelines are established.
I'm simply asking that you let your conscience, common sense, and good judgement prevail, and "Do
your job ".
Respectfully, k2o
Ron Weston
CC: Board of Selectmen
COMMONWEALTH ®F MASSACHUSETTS
Middlesex, ss. Officer's Return, Town of Reading:
By virtue of this Warrant, I , on , 2017
notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to
meet at the place and at the time specified by posting attested copies of this Town Meeting
Warrant in the following public places within the Town of Reading:
Precinct 1 J. Warren Killam School, 333 Charles Street
Precinct 2 Reading Police Station, 15 Union Street
Precinct 3 Reading Municipal Light Department, 230 Ash Street
Precinct 4 Joshua Eaton School, 365 Summer Avenue
Precinct 5 Reading Public Library, 64 Middlesex Avenue
Precinct 6 Barrows School, 16 Edgemont Avenue
Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive
Precinct 8 Wood End School, 85 Sunset Rock Lane
Town Hall, 16 Lowell Street
The date of posting being not less than fourteen (14) days prior to November 13, 2017, the date
set for Town Meeting in this Warrant.
I also caused a posting of this Warrant to be published on the Town of Reading website on
, 2017.
Constable
A true copy Attest:
Laura Gemme, Town Clerk
D
OFRFgo�H
N
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Ef9. INCOF40�P
Middlesex, ss.
To any of the Constables of the Town of Reading, Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby required to notify and
warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town
affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland
Road, in said Reading, on Monday November 13, 2017 at seven - thirty o'clock in the evening, at
which time and place the following articles are to be acted upon and determined exclusively by
Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter.
ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School
Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee,
Town Manager, Town Accountant and any other Town Official, Board or Committee.
Board of Selectmen
Background: This article appears on the Warrant for all Town Meetings. At this Subsequent
Town Meeting, the following reports are anticipated:
➢ Town Moderator "375th Celebration Committee"
➢ RMLD General Manager "Annual update"
➢ Board of Selectmen "Update on RMLD payment instructional motion"
➢ Superintendent of Schools and School Committee Chair "State of the Schools"
ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees
and determine what instructions shall be given Town Officers and Boards or Committees, and to
see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or
otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the
instructions given to them, or take any other action with respect thereto.
Board of Selectmen
Background: This Article appears on the Warrant of all Town Meetings. There are no known
Instructional Motions at this time. The Town Moderator requires that all proposed Instructional
Motions be submitted to the Town Clerk in advance so that Town Meeting Members may be
"warned" as to the subject of an Instructional Motion in advance of the motion being .made.
Instructional Motions are normally held until the end of all other business at Town Meeting.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
ARTICLE 3 To see if the Town will vote to amend the FY 2018 -28 Capital
Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and
as previously amended, or take any other action with respect thereto.
Board of Selectmen
Background: This Article is included in every Town Meeting Warrant. The Reading General
Bylaw (section 6.1.3) states "... No funds may be appropriated for any capital item unless such
item is included in the Capital Improvements Program, and is scheduled for funding in the Fiscal
Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that
changes to a long -term CIP are adequately described.
The following changes are proposed to the FY2018 — FY2028 CIP (current year plus ten years):
$480,000 Wood End ES skylight repairs (new)
$150,000 Fire /EMS Simulation Training equipment (moved up from FY23)
$8,000 Cemetery garage Windows & Doors (new)
$8,000 DPW garage Windows & Doors (new)
- ($16,000) West Side Fire Windows & Doors (project completed with a surplus)
- ($165,000) Reduce Fire Breathing apparatus to $25,000 local share from $190,000 because of
FEMA grant
*Projected debt service to decline by $142, 000 because some of TLT was funded inside the
levy and offset by reduced tax revenues
FY19: - $294,400
$575,000 RMHS High Efficiency Boiler (moved up from FY20 and increased from $350k)
$200,000 DPW School site improvements (Joshua Eaton — new)
$100,000 Downtown Infrastructure Assessment (new)
$50,000 DPW Parking lot improvement program (new)
$50,000 Senior Center Fire alarm repairs (new)
$45,600 DPW Truck #3 (moved up from FY20)
+$25,000 DPW Fence Replacement Program (to $50k from $25k)
$15,000 Police equipment (new)
$10,000 Birch Meadow Windows & Doors (new)
$10,000 Joshua Eaton Windows & Doors (new)
+$10,000 DPW Windows & Doors (moved up from FY20)
- $10,000 Library shelving /equipment
- $35,000 Police video vehicle integration (moved out to FY22)
- $40,000 DPW Wood chipper (reduced to $175k from $215k)
0
125,000 Town Hall generator (moved out to FY20)
150,000 RMHS Stadium Turf (moved out to FY21 as $1 mil debt)
475,000 Parker MS roof (moved out to FY20, increased from $462k)
550,000 RMHS Turf 1 (moved to FY21 as $1.75mil debt)
rious other changes made
GriLCUPU V rUllU9 - vvdLUr
FY18: None
FY19: +$105,000
$100,000 Downtown Infrastructure Assessment
+$5,000 Truck #6 (now $155k was $150k)
FY20+
Various changes made
FYI 8: None
FY19: +$198,000
$140,000 Backhoe 430D (move up from FY20)
$100,000 Downtown Infrastructure Assessment
- $42,000 Pickup #6 (move out to FY20)
FY20+
Various changes made
1=f1LUF-JJ1 -19U rU[]Ub ® QLV( -III yadLUr
FY18: None
FY19: +$350,000*
$250,000 Sturges Park drainage project
$100,000 Downtown Infrastructure Assessment
*Projected debt service in FY19 decreased by $411,250 as drainage projects are divided into
two parts: Sturges Park in FY19 and Main Street in FY21.
FY20+
Various changes made
Finance Committee Report: The Finance Committee recommends the proposed amendments
to the FY 2018 - FY 2028 Capital Improvements Program by a vote of 7 -0 -0 at their meeting on
October 11, 2017. Placing items in the Capital Improvement Program is a prerequisite but in
itself does not authorize spending funds towards these items.
Bylaw Committee Report: No report.
By Charter, both the Finance Committee and Bylaw Committee are advisory to Town Meeting
and their votes must be reported to Town Meeting, preferably in writing in advance when
possible. Other volunteer Boards and Committees also vote on Warrant Articles, and when
possible those votes are noted herein with an asterisk ( *) next to their name.
*Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to
support this Article.
ARTICLE 4 To see if the Town will vote to amend the Town's Operating Budget for
the Fiscal Year commencing July 1, 2017, as adopted under Article 16 of the Annual Town
Meeting of April 4, 2017; and to see if the Town will vote to raise and appropriate, borrow or
transfer from available funds, or otherwise provide a sum or sums of money to be added to the
amounts appropriated under said Article, as amended, for the operation of the Town and its
government, or take any other action with respect thereto.
General Fund — Wages and Expenses
Finance Committee
Account Line
Description
Decrease
Increase
C99 — Capital
Wood End ES Skylight repairs $480,000
$465,000
Expenses
Fire simulator equipment $150,000
Fire breathing apparatus - $165,000
D99 — Debt Service
Decrease for TLT debt service
$142,000
Expenses
H91 - Public Services
Increased hours for Human Elder Services
$27,834
Wages
Director (from 20 to 24 hrs /week) $8,334
Increased hours for Building, Plumbing &
Gas, and Electric Inspectors (from 88 to 96
hrs /week $19,500
L92 — Library Wages
Maintenance contracts for automated
$22,000
equipment (RFID, security)
Subtotals
$142,000
$514,834
Net Operating Expenses
$372,834
From Tax Levy ($75,000)
From New Growth $341,972
From State Aid $115,736
For State Assessments ($9,874)
$372,834
From Free Cash — no change
Finance Committee Report: At their meeting on October 11, 2017 the Finance Committee
voted 7 -0 -0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report.
*Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to
support this Article.
ARTICLE 6 To see if the Town will vote to raise and appropriate, transfer from
available funds or otherwise provide a sum or sums of money to pay bills remaining unpaid from
prior fiscal years for goods and services actually rendered to the Town, or take any other action
with respect thereto.
Board of Selectmen
Background: No unpaid bills are known at this time, and this Article will only be taken up as
needed.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
*Board of Selectmen Report: No report.
ARTICLE 6 To see if the Town will vote to authorize the Board of Selectmen to sell,
exchange, or dispose of, various items of Town tangible property, upon such terms and
conditions as they may determine; or take any other action with respect thereto.
Board of Selectmen
Background: The following items are requested to be designated as surplus. They will either
be sold competitively online, or included as part of a trade -in for a new purchase of equipment.
Fire 40 Scott breathi ng appa ratus <$5000
Fire 27breathingaircylinders <$5000
Finance Committee Report: At their meeting on October 11, 2017 the Finance Committee
voted 7 -0 -0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report.
*Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to
support this Article.
�5
Item
Year
Est. Value
Facilities
GMT400Truck #86
1999
$500
DPW
Giant Leaf Vac
2000
$
2,000
DPW
Ford Crown Sedan
2007
$
300
DPW
White ultity trailer
1989
$
1,500
Fire 40 Scott breathi ng appa ratus <$5000
Fire 27breathingaircylinders <$5000
Finance Committee Report: At their meeting on October 11, 2017 the Finance Committee
voted 7 -0 -0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report.
*Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to
support this Article.
�5
ARTICLE 7 To see if the Town will vote to appropriate a portion of the premium paid
to the Town upon the sale of bonds issued on June 30, 2017 to pay costs of capital projects and
to reduce the amounts appropriated for such projects by the same amount; or to take any other
action with respect thereto.
Board of Selectmen
Background: As has happened on two other recent occasions, this Article is for financial
housekeeping only. MA DOR requires that Town Meeting must vote to reduce the original debt
authorization when bonds are sold at a premium (above $100 for $100 par value). Happily we
now have new language when we seek future debt authorization that has been approved by MA
DOR and Bond Counsel, so this should be the last time we need Town Meeting to do this
financial technical correction.
Finance Committee Report: At their meeting on October 11, 2017 the Finance Committee
voted 7 -0 -0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report.
*Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to
support this Article.
ARTICLE 8 To see if the Town will vote to amend the General Bylaw as follows:
ME
A. Amend Section 8.9.7 (Public Consumption of Marijuana or Tetrahydrocannabinol) by
deleting the second paragraph thereof in its entirety and inserting, in place thereof, the
following:
The Police Department may enforce the provisions of this section through any
lawful means in law or in equity including enforcement by noncriminal disposition
pursuant to MGL Chapter 40 Section 21 D. The fine for violation of this section
shall be One Hundred ($100) Dollars for each offense pursuant to MGL Chapter
94G Sections 13(c) and (g), and MGL Chapter 94C Section 32N.
B. Amend the Table set forth in Section 1.8 (Non - Criminal Civil Disposition of Certain
Violations of the Bylaw and any Rule or Regulation of a Town Officer, Board or
Department) by deleting the figure "$300" wherever it appears on line 8.9.7, and
inserting, in place thereof, the figure "$100."
or take any other action with respect thereto.
Board of Selectmen
*I
Background: This correction will bring the General Bylaws into compliance with state law.
Town Counsel has advised the Town to follow state law regardless, until this change is made.
Finance Committee Report: No report.
Bylaw Committee Report: At their meeting on xx the Bylaw Committee voted x -0 -0 to
recommend this Article to Town Meeting.
*Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to
support this Article.
ARTICLE 9 To see if the Town will vote to amend the General Bylaw as follows:
A. Delete Section 1.9 (Severability) in its entirety and insert, in place thereof, the following:
If any provision of this bylaw shall be found invalid for any reason in a court of
competent jurisdiction, such invalidity shall be construed as narrowly as possible,
and the balance of this bylaw shall be deemed to be amended to the minimum
extent necessary, so as to secure the purposes thereof, as set forth in Section
1.1 hereof.
B. Delete Section 1. 10.3 (He, His, Himself) in its entirety and renumber Section 1. 10.4
(Inhabitant) as 1.10.3
C. Insert a new Section 1. 10.4 as follows:
Local News Medium
A newspaper or other means or channel of information communication to which
the general public has access within the Town.
D. Delete Section 1. 10.9 (Precincts) in its entirety and insert, in place thereof, the following:
Precinct
Each of the areas into which the Town is divided for the purpose of conducting
elections.
E. Insert a new Section 1.11 as follows:
Number and Gender
Words contained in this bylaw that import the singular number may extend and
be applied to several persons or things; words that import the plural number may
include the singular; and words that import the masculine gender shall include
the feminine gender.
F. Insert a new Section 1.12 as follows:
Computation of Time
\1
In computing time under this bylaw, if seven (7) days or less is specified, only
days that Town Hall is open to the general public shall be counted; if more than
seven (7) days is specified, every calendar day shall be counted.
and delete Section 4.1.5.3 (Computation of Time) in its entirety.
G. Delete the words "local newspaper" from Section 2.1.6 (Posting of the Warrant) and
insert, in place thereof, the words "Local News Medium."
H. Amend Section 2.2.1 (Conduct of Town Meeting) by:
1. Deleting the words "the bylaw or Charter" from Rule 4 and inserting, in place
thereof, the words "this bylaw or the Charter."
2. Deleting the word "therefore" from Rule 4 and inserting, in place thereof, the word
"therefor."
3. Deleting the word "money" from Rule 14 and inserting, place thereof, the word
"funds."
4. Inserting, in Rule 19, a comma ( ", ") after the word "Time."
I. Delete the words "some newspaper" from Section 2.2.4.3 (Posting and Advertising) and
insert, in place thereof, the words "a Local News Medium."
J. Amend all provisions of Section 2.2.7 (Removal of Town Meeting Members) by deleting
the words "Section 2 -6 of the Charter," wherever they appear, and inserting, in place
thereof, the words "Section 2.6 of the Charter."
K. Delete the first two sentences of Section 2.2.7.2 (Precinct Recommendation) in their
entirety and insert, in place thereof, the following:
At a Precinct meeting held prior to consideration by Town Meeting of any warrant
article submitted pursuant to Section 2.6 of the.Charter, Town Meeting Members
from each precinct shall adopt a recommendation to Town Meeting on whether
each member from the precinct listed in such article should be removed from
Town Meeting.
L. Delete the first sentence of Section 2.2.9 (Rules Committee) in its entirety and insert, in
place thereof, the following:
The members of the Rules Committee, established under Section 2.12 of the
Charter, shall meet no less than once every two (2) years.
M. Delete the title of Section 3.2.1 (Town Treasurer - Collector) and insert, in place thereof,
the following:
N. Delete Section 3.2.1.1 (Duties) in its entirety and insert, in place thereof, the following:
Duties
The Town Collector shall be responsible for the collection and receipt of all sums
and accounts due, owing or paid to the Town, including taxes and fees.
9
O. Delete Section 3.2.1.3 ( Receipts) in its entirety.
P. Insert a new Section 3.2.4 as follows:
Town Treasurer
3.2.4.1 Duties
In addition to the powers and duties conferred and imposed upon Town
Treasurers by the Massachusetts General Laws, the Town Treasurer shall:
• Supervise and be responsible for the prompt deposit, safekeeping and
management of all monies collected or received by the Town;
• Be the custodian of all funds, monies, securities or other things of value
that are or have been given, bequeathed or deposited in trust with the
Town for any purpose, including the preservation, care, improvement or
embellishment of any of the Town's cemeteries or burial lots therein;
• Invest all sums held in trust as he determines to be appropriate after
consultation with the Board of Commissioners of Trust Funds; and
• Distribute the income therefrom on the order of said Board.
3.2.4.2 Receipts
The Town Treasurer shall, at least once in each week, pay over to the Treasurer's
accounts all money received by him during the preceding week or lesser period,
including any sum received as interest on moneys received by him on all accounts
committed to him and deposited in any bank. He shall give bond to the Town for
the faithful performance of his duties in a form approved by the Commissioner of
Revenue and in such sum, not less than the amount that may be established by
said Commissioner, as shall be fixed by the Selectmen.
Q. Amend the first sentence of Section 3.3.2.2 (Recommendation to Town Meeting) by:
Deleting the first word "The" in the first sentence and inserting, in place thereof,
the words "Unless otherwise stipulated in the Charter, the."
2. Inserting the words "or Subsequent" after the word "Annual."
R. Amend Section 3.3.3 (Bylaw Committee) by
1. Deleting the word "bylaw" from the first sentence, and inserting, in place thereof,
the words "Charter, this bylaw, Special Acts or local acceptance of State
statutes."
2. Inserting, at the end of the first sentence, the words "and may also report on
proposed changes to the Zoning Bylaw."
3. Deleting the words "included in the Finance Committee report" from the second
sentence, and inserting, in place thereof, the words "made available in the same
manner."
S. Delete the title of Section 3.3.5.2 (Selection of Audit Firm), and insert, in place thereof, a
new title, "Duties."
and
T. Delete the words "Section 6 -4 of the Charter" from Section 5.2 (Resolution of Legal
Matters) and insert, in place thereof, the words "Section 6.4 of the Charter."
U. Amend all provisions of Section 5.3.1 (Procedure for Adoption) by deleting the words
"Section 8 -7 of the Charter" wherever they appear, and inserting, in place thereof, the
words "Section 8.7 of the Charter."
V. Amend the second sentence of Section 5.3.3 (Filing of Approved Rules and Regulations)
by deleting the words "Section 8 -8 of the Charter," and inserting, in place thereof, the
words "Section 8.8 of the Charter."
or take any other action with respect thereto.
Board of Selectmen
Background: The Bylaw Committee has suggested a series of small changes to the General
Bylaws to bring them into compliance with the revised Town Charter. No substantive changes
are suggested in the various sections cited above.
Finance Committee Report: No report.
Bylaw Committee Report: At their meeting on xx the Bylaw Committee voted x -0 -0 to
recommend this Article to Town Meeting.
*Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to
support this Article.
ARTICLE 10 To see if the Town will vote to amend the General Bylaw as follows:
A. Insert a new Section 8.13 as follows:
Section 8.13 REGULATION OF RETAIL CHECKOUT BAGS
8.13.1 Purpose
The purpose of this Section is to regulate the retail use of plastic bags and adopt the use
of reusable, recyclable and /or biodegradable bags for use at checkout.
8.13.2 Definitions
The following words shall, unless the context clearly requires otherwise, have the
following meanings:
8.13.2.1 "Checkout bag," a carryout bag provided by a store to a customer at the point
of sale. Checkout bags shall not include bags, whether plastic or not, in which
(D�)
loose produce or products are placed by the consumer to deliver such items
to the point of sale or check out area of the store.
8.13.2.2 "Compostable plastic bag," a plastic bag that: (1) conforms to the current
ASTM D6400, the ASTM International "Standard Specification for Labeling of
Plastics Designed to be Aerobically Composted in Municipal or Industrial
Facilities" for compostability; (2) is certified and labeled as meeting the ASTM
D6400 standard specification by a recognized verification entity; and (3)
conforms to any other standards deemed acceptable by the Director.
8.13.2.3 "Director," DPW Director or the DPW Director's designee.
8.13.2.4 "Marine degradable plastic bag," a plastic bag that conforms to the ASTM
D7081, the ASTM International "Standard Specification for Non - Floating
Biodegradable Plastics in the Marine Environment" and conforms to any other
standards deemed acceptable by the Director.
8.13.2.5 "Recyclable paper bag," a paper bag that is: (1) 100 percent recyclable; and
(2) contains at least 40% post- consumer recycled paper content and is
clearly labeled as such.
8.13.2.6 "Reusable checkout bag," a bag with handles that: (1) can carry twenty -five
(25) pounds over a distance of three hundred (300) feet; and (2) is either (a)
made of cloth or other machine washable fabric, or (b) made of plastic that is
durable, non - toxic, and generally considered a food -grade material other than
polyethylene or polyvinyl chloride, and that is at least three (3) mils thick.
8.13.2.7 "Retail Establishment," any commercial enterprise including, but not limited to
the following: restaurants, pharmacies, convenience and grocery stores,
liquor stores, seasonal and temporary businesses, jewelry stores, household
goods stores and any other business that offers the sale and display of
merchandise.
8.13.2.8 "Single -use plastic checkout bags," any plastic bag less than 3 mils thick.
8.13.3 Regulation
8.13.3.1 If any Retail Establishment provides plastic Checkout bags to customers, the
plastic Checkout bags shall comply with the standards for Compostable
plastic bags and Marine degradable plastic bags.
8.13.3.2 If a Retail Establishment provides Checkout bags, the Checkout bags shall
be Marine degradable plastic bags, Reusable checkout bags, Compostable
plastic bags or Recyclable paper bags. Retail Establishments are encouraged
to make Reusable bags available for free or for sale to customers at a
reasonable price.
8.13.3.3 Except as otherwise provided herein, Single -use plastic checkout bags shall
not be distributed, used or sold for checkout or other purposes at any Retail
Establishment within the Town of Reading. Existing stocks of Single -use
checkout bags shall be phased out within six (6) months following the
and
effective date of Section 8.13.
8.13.3.4 The following are exempt and not subject to the provisions of Section 8.13:
• Bags used by customers to:
• package bulk items, such as fruit, vegetables, nuts, grains, candy or
small hardware items;
• contain or wrap frozen foods, meat, or fish;
• contain or wrap flowers, potted plants, or other items where
dampness may be a problem; and
• Laundry or dry- cleaning bags or bags sold in packages containing
multiple bags intended to be used for home food storage, garbage, waste,
pet waste or yard waste.
8.13.4 Administration and Enforcement
8.13.4.1 The Director shall have the authority to administer and enforce Section 8.13.
In addition to any other means of enforcement, the provision of Section 8.13
and any regulations adopted pursuant thereto may be enforced by non -
criminal disposition in accordance with the provisions of Section 1.8 and MGL
Chapter 40 Section 21 D.
8.13.4.2 Retail Establishments shall have fifteen (15) calendar days, after the date that
a notice of violation is issued, to pay the penalty or request a hearing in
writing to the Director. No more than one (1) penalty shall be imposed upon
a Retail Establishment within a fifteen (15) calendar -day period.
8.13.4.3 In the event that compliance with Section 8.13 is not feasible for a Retail
Establishment because of either unavailability of suitable Checkout bags or
economic hardship, the Director may grant a waiver of not more than six (6)
months upon application of the owner or owner's representative. The Director
may provide one (1) additional six -month waiver upon showing of continued
infeasibility or hardship, as set forth above.
8.13.4.4 The Director may promulgate rules and regulations to implement Section
8.13.
B. Amend the Table set forth in Section 1.8 (Non - Criminal Civil Disposition of Certain
Violations of the Bylaw and any Rule or Regulation of a Town Officer, Board or
Department) by adding, after line 8.12, a new line as follows:
or take any other action with respect thereto.
67
Regulation of
Director of
8.13
Retail Checkout
Public
Warning
$50
$200
Bas
Works
or take any other action with respect thereto.
67
Board of Selectmen
Background: On May 4, 2017, Reading's Annual Town Meeting passed this instructional
motion:
"Move that Town Meeting direct the Climate Advisory Committee to explore options and
to draft a bylaw to regulate the use of single -use, thin -film plastic bags in Reading in
accordance with similar practices across Massachusetts and in consultation with
stakeholders in Reading and to present the proposed bylaw for consideration at the next
Subsequent Town Meeting."
This proposed new bylaw is offered by the Climate Advisory Committee (CAC) in response to
that motion.
Please note that the CAC, with the approval of the Moderator, will request that the main motion
reflect the following changes to the wording formally closed by the Selectmen as part of this
Warrant:
Delete section 8.13.2.4 in its entirety, and renumber subsequent sections
Delete related wording in 8.13.3.1 and 8.13.3.2 as shown below:
8.13.3.1 If any Retail Establishment provides plastic Checkout bags to customers, the
plastic Checkout bags shall comply with the standards for Compostable
plastic bags and MaFine degFadable plaStiG bags.
8.13.3.2 If a Retail Establishment provides Checkout bags, the Checkout bags shall
be , Reusable checkout bags, Compostable
plastic bags or Recyclable paper bags. Retail Establishments are encouraged
to make Reusable bags available for free or for sale to customers at a
reasonable price.
The production and use of single -use, thin film, plastic bags have significant effects on the
marine and land environment, including but not limited to:
® Killing marine and terrestrial animals through ingestion and entanglement
® Polluting the land and coastal environment through improper disposal
Clogging storm drainage systems
® Adding to our solid waste and entangling recycling equipment
American families take home 1,500+ plastic bags a year. Americans throw away more than 100
billion plastic bags a year. Plastic bags don't decompose. Over hundreds of years, they break
into smaller and smaller pieces.
The stated purpose of this bylaw is, "to regulate the retail use of plastic bags and adopt the use
of reusable, recyclable and /or bio- degradable bags for use at checkout." The underlying
purpose is to encourage shoppers to bring their own bags for use at checkout and, in support of
that, to encourage businesses to provide or sell reusable or recyclable bags in lieu of single -
use, thin -film plastic, checkout bags.
The specific requirements of this proposal were developed through an analysis of similar plastic
bag bylaws adopted by other municipalities across Massachusetts. At the time of the Annual
Meeting, 52 Massachusetts municipalities had passed bylaws or ordinances addressing plastic,
checkout bags. Today, 61 municipalities have done so.
The intent of this bylaw was shared with retail establishments in Reading. The typical response
was that establishments are not especially concerned about adapting. Many customers already
bring their own bags. Some retail establishments use paper bags exclusively, and so, would
see no effect. A few of the chain businesses deferred to their corporate offices, but those.
businesses have already had to deal with similar bylaws in other communities.
The bylaw has been shared with Reading residents through the Web, contact with community
groups, and especially at an informational meeting held on October 24.
The proposed bylaw prohibits the use, by retail establishments, of checkout bags less than 3 mil
thick. Instead it provides that if a retail establishment provides checkout bags, those checkout
bags will be reusable or compostable plastic bags or recyclable paper bags. Retail
establishments are encouraged to make reusable bags available for free or for sale to
customers at a reasonable price. Reading residents should be prepared to pay for reusable
checkout bags that they don't bring on their own accord.
The proposed bylaw addresses checkout bags. It does not regulate all plastic bags; it does not
solve the whole "plastic" problem; and it has no effect on the bags that residents bring for
checkout. For example, it does not regulate:
Laundry or dry cleaning bags
Bags to package bulk items, such as fruit, candy, or small hardware items
Bags to contain or wrap food, flowers, plants, etc.
® Bags sold in bulk for food storage, garbage, yard waste, etc.
This bylaw assigns administration and enforcement to the Department of Public Works (DPW).
However, enforcement is fairly light. The DPW can issue a 6 -month waiver for businesses that
need time to adapt. The DPW can issue an additional 6 -month waiver to businesses that need
even more time. When enforcement means non - criminal fines, no more than one fine will
accrue in a 15 -day period. This is not typical bylaw enforcement. But, again, the underlying
purpose of this bylaw is to change the behaviors and expectations of shoppers in Reading, not
to closely control businesses
Finance Committee Report: No report.
Bylaw Committee Report: At their meeting on xx the Bylaw Committee voted x -0 -0 to
recommend this Article to Town Meeting.
*Board of Selectmen Report: The Board of Selectmen on October 24, 2017 voted x -0 to
support this Article.
and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1)
public place in each precinct of the Town not less than fourteen (14) days prior to November 13,
2017, or providing in a manner such as electronic submission, holding for pickup or mailing, an
attested copy of said Warrant to each Town Meeting Member.
Hereof fail not and make due return of this Warrant with your doings thereon to the Town
Clerk at or before the time appointed for said meeting.
Given under our hands this —t" day of '2017.
John Arena, Chairman
Barry Berman, Vice Chairman
Daniel Ensminger, Secretary
Andrew Friedmann
John Halsey
SELECTMEN OF READING
, Constable
Town of Reading
16 Lowell Street
Reading, ���� �������-�����
� w^��������, v�:v� �o��"-����
Robert W,LoLulmu4JR. CFA
Town Manager
10 Lowell Street
Reading, MA
October 5'20|7
ulioue;(781)V4%-O843
fax: 781-942-9071
w:
In summary, Ulc Town xe||u about 4`000 stickers each year to residents for the »oodbkxx\ use of the tudu
depot and the con�podcenter. \Vc sell them u1the Poice uadioolo uUowroyidun<s 24/7 »cooau but also
bo^uun* the Police dnpodnuont verifies that the application nu*du the residency requirement. yuet ufodo
hu~ooth�o(yio|dud onoah|na(uihotb�ouux�oft}��aeuaouu\ paUcrn ofau\xna< |uaot 25Y6nfthexuntiokorm
'
uroboughthyoonomuioru - u\ihou&hihcymuyruugo ii mm daily t o l�ox frequent riders o[ the train.
Stickers are available D` ocu�ndoxyour The cost for uOra v*hioleiu$25,uod1hcn$|UforenobYdh��
�
but they must be processed all at the same time. A o1 uro trip for additional vehicles (b)cn not yield this
discount, Seniors over age 65 pay u discounted rate of$l5. The resident and their lDnnua\bc present to
purchase ' a xtiokor. The combination of discounts leads to an average revenue per sticker of about $20 to
the Town.
Cost estimates for this service are very difficult to calculate. Elements of that calculation are broken down
into three parts.
First is u �nneriouns associated with the stickers and their acquisition. This includes the cost o[Ulc
xt|okem ` time spent by dispatchers; time spend by police/dispatcher supervisors verifying residency
roguironoota are met through contact with tb c yM/or other xourcon' ' an([ occasional follow upquestions
at oitbcrTovvn Bu\] or the Police 8tudou. We have no xpooifio oxiimuto oftbeao costs.
,Second iuuset of costs associated with the Compost Center. These include DPW staffing; tax worker
x\u0Dog; DPW time spent working in the compost ounioc oil materials in addition to hours open to the
public; and expenses.
As you cm) see. bnnu all attached '0000 | *rote ioC9)C, [ho amount of oftripa bo the compost center have
uv
r
fallen quite n bit since vre-instituted fall and spring curb-side leaf pickup. From a purely financial angle
the town lost money oil this ucu xtofoboot$35` 0U0uonuu || y nupo ^d ofthe Rubbish coobuct --
bu(bneeinso|earihat tho--- f iNdleresidentsuodreductionofkaffiovo|mncupcwodbthatmd, Also
(� i Unrelated iodboanonun1u[hipoaooyponcdk`hmurnnfourviou.
uo�othui<hoonn\of(b compost , x
/\oo\hor factor in oou(x in 0bo volume of rnntor|ul' which is gono[o||v iovccxo)y related to the strength of
the |ncu| economy as some residents hire contractors to remove yard vvumte *bcndnuna are good.
Our best estimate ofthe costs of running tile compost center is $80,000 each year, This could be viewed
uu$2.20 per vehicle trip, orabout $27 per sticker i[vvo guess that 3,00O stickers are sold for this purpose.
For the train depot, the DOR has not yet opined on the direct loss of State Aid asulegitimate cost for
fee . We do have o ao< of other costs �including DPW snow removal and Qeucru| depot property
nuntonuuou ` and then public safety parking enforcement efforts (including both tile pat-king enforcement
officer but also police officers). An estimate for these, costs is $110,000 - or about $l\0 per sticker ifvx
assume l,00U stickers are sold for this purpose. Please see u memo ni nm n � yuvo\ououotmntaugguo{in0 nu
r
you lit-nit the maximum price for a depot-only sticker to be no more than $200. This includes the $110
plus the initial acquisition Costs, and presumes the loss of state aid will not be allowed as a cost element.
On balance, therefore, we have a cost estimate floor of $27 for the compost center and $110 for the depot
parking, plus some unknown amount to acquire the sticker in the first place.
1 suggest two different stickers one for the compost center only, and one as a combined depot/compost
sticker, If a resident buys compost only and then wants to upgrade, we can accommodate that with a
payment of the difference in fees at any time.
I also suggest elintinatint-1 thO discount for additional vehicles, At the current price it is it no-brainer to acid
extra cars -- all your cars - and eliminating this discount may lead to a slight reduction in sticker volume. I
don't think the town needs to incentivize the stile of additional stickers.
I Strongly Suggest leaving a senior discount in place, at least for the compost center.
Based on all the above, I suggest the Board leave the compost Only fee at $25 but change it to every
vehicle, with a discount of either $15 or $10 for senior,,,, over age 65.
I suggest the Board price a combined depotycompost center no less than $100 nor more than $200. That
price increase could be phased in as the Board may wish, Remember, parking in the MBTA. lot for regular
out of town commuters costs about $900 annually.
If the Board wishes to study alternatives, such as a daily rate with smart.-phone technology, staff would
need several months to determine that course of action, and it would be appropriate to consider that as a
broader downtown parking study. So the Board is aware, my draft capital plan will request funding from
the general fund and all three enterprise funds in I'Y19 to evaluate our downtown infrastructure (above
and below ground) in light of the OR expansion and significant volume of activity already. Part of that
could be a full traffic/parking study.
�"
��d-������ ^�� ��������~����
»==�°°" ��m n�~~~=~="""��
16 Lowell Street
Reading, ��� ����� ����
8 o^���^������� vmv�� � "x^vv" ~�v=�~^
� �
FAX: (70l) 94%-Y07�
` ' TOWN MANAGER
Email: town nmuamgwr��c�.rcu��w�.nma.um
`' 01 9429043
You have asked about. traffic generated \n regards k` tile Coo,poo Cnntcr, because ufu recent discussion
0000euniuANlnxdo`vhrook.
Below please findour records o[oonuu| trips 10 tile Conopoyt Center since 2OU2 and through 2Ul6.The
clear downward trend has been influenced hytho7ovnrestoring curbside leaf pickup oil n few dates in
both the springand tile fall. I'llese figures Only inClUdes trips going through tile Compost Center when it
is open, as counted by staff or senior tax workers assigned to oversee the area,
Annua| visits to the Compost Center
2003
43,279
48,000 -- -----------'----- -----'---------- �
2004
41,332
46,000
2005
45,591
2006
43,464
44Von
' �
2007
43,428
42,000
2008
46,102
�0,00O
2009
40,554
- -~
201
42,847
sVnn ----- ----'---�
38,000
2011
41,569
36,000 —�-- --' �---
2012
38,353
34,000 1
2013
41,544
2014
D93
37,893
�z�nu |
2015
36,394
i 30,000
2016
35,03
_ _2002 2004 2006 _2008 _ 2010 2012_ 2014_2016 2018�
For the partial year 20l7we have seen lO,l90 trips, which iy about inline with the previous year.
Please let rile I<now if you haveally further questions.
�
LeLacheur, Bob
Fromm Angstrom, Sharon
Sent: Tuesday, October O3,2Ol73i)5PK4
To: LeLacheur,8ob
Depot Sti
I Would advise the BOS to not exceed $200 per parking sticker until I am able to fully study the related costs.
c� �
_�//�Ur�y� -Angstrom, �_�r~/�/ t-�7-+� ���7-/'/�`
PinanceDizeckor/[ovvuAccountant
Phone '78\'942-6684
FAX '7Q2-942-9037
Please note new Town Hail Hours Effective June7.2U1O
Mondoy Wednesday 'Thursday '7�3Oamhz5:30pm
Tuesday -7�30amio7pm
Friday CLOSED
When writing or responding, please renncmber that the secretary of State's 0fhoa has determined that email is a public
record.
This communication may contain privileged or other oonndcnua| |nfonnaUun, If You are not the intended recipient, or believe that you have received
this in error, please do not print, copy,
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5�
011
'ON P
�vpe� 0 U S R N 45 P R 0 D U C I I U
01! L. r% � a - U,
The Town of Reading invites you to participate in
an interactive community workshop'.
MONDAY, OCTOBER 30,6-.00 PM
641 H WLESL'-,`,X AVE, I EM ING
Easy RSVP: hUps-Hread' �[i n ri r I U
works ventbritexom
This is an open public meeting and registration is not required to attend. However, your RSVP will help the event
planners provide adequate refreshments and materials.
Reasonable accommodations for people with disabilities are available upon request. The meeting location is accessible to
people with disabilities.
Questions? Contact Julie Mercier, Community Development Director 781-942-6648 / imercier2ci.reading.mo.us
N
MemherCmnmunitim— MystioRBPC
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Member Communities
Executive Committee
[hair — RidkTusUn(WinchesterFireDeparUnend
Secretary — Kathy O'Connor (New England Resins &Pigments)
Treasurer —TomTodisco(RevereFireDepartmenU
Training Committee Chair —Mark Rudolph (Medford Police Department)
Business & Industry Committee Chair — Jeanne Langevin (KoyemFuods)
Health Committee Chair — Dan Riendeau([aLaidoAmbulance)
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10/24/2017.12129M
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Robert W. LeLacheur, JR. CFA
Town Manager
16 Lowell Street
Reading, MA
October 19, 2017
To Whom It May Concern,
Town of Reading
16 Lowell Street
Reading, MA 01867 -2685
phone: (781) 942 -9043
fax: 781- 942 -9071
w: www.readin$!ma.2ov
e: townmana2er(&ci.readint!.ma.us
On behalf of the Board of Selectmen and the town government in Reading, I would like to express our
gratitude to the organizers of the Jams for Jake event scheduled in late October, as well as our satisfaction
with their detailed planning efforts.
Attached at the end of this letter are the notes from a comprehensive formal town Design Review Team
meeting conducted on September 30"'. Extensive discussions on public safety and public health yielded a
mutually satisfactory approach. Organizers of the event displayed a keen awareness of the issues, and as
importantly a flexibility to manage the situation as the event unfolds.
The town is very satisfied at items ranging from the event insurance to public health and public safety
plans. Town staff has been thoroughly impressed with the dedication the organizers have shown to make
this a memorable and respectful event as they honor the life of their friend Jake Sousa, and raise
community awareness of the opioid crisis.
On a personal note, as a father of two 20 +yr old daughters who have grown up in the community, I am
especially proud to watch friends turn a tragic death into a positive and lasting memory for the
community. Jake's creativity and musical talents will be sorely missed by everyone who knew him. It is
my hope that anytime people remember Jake, this event will bring a smile to their sadness, and more
awareness and resolve to help those struggling with opioid and other addictions.
Please feel free contact me if you have any questions.
Thanks,
Robert W. LeLacheur - Jr ----'
Town Manager
01
Town of Reading
Post Office
Development Review Team Meeting
September 20, 2017
"Jams for Jake" Event
September 20, 2017
Staff Present (see attached sign in sheet for contact info):
Town Manager Bob LeLacheur, Assistant Town Manager Jean Delios, Community
Development Director Julie Mercier, Police Lieutenant Christine Amendola, Fire Chief
Greg Burns, Assistant DPW Director Jane Kinsella, Town Engineer Ryan Percival,
Conservation Administrator Chuck Tirone, Public Safety Officer Michael Scouten and
Health Agent Laura Vlasuk.
Applicant / Development Team:
Calum Waddington, John Oliver and Ryan McKee were present on behalf of the event.
Project Summary:
The Applicants are holding an event on Sunday, October 29t" on Symonds Field called
"Jams for Jake" in memory of Jake Sousa. The planned rain date is Sunday, November
5t ". The Applicants will be bringing locally talented bands of varying sizes together to
help create community and raise awareness about addiction in order to destigmatize it.
The Applicants will have tables for RCASA, Right Turn, and other organizations in order
to spread information about the resources available. They expect 250 -350 people to
attend the event throughout the course of the day. The event will be free, but donations
will be accepted.
The Applicants have raised over $3000 on social media and have local sponsors. They
are building a list of volunteers for trash management, stage management, etc. They are
hoping to offer food at the event through one vendor. Bottled water will be available all
day. Absolutely no drugs or alcohol will be permitted on the premises, and they will be
conducting bag checks to ensure this. The event time is 12:00 -7:00 with set up from 9:00-
12:00 and breakdown from 7:00 -8:00. They are currently working on acquiring all
necessary permits.
General
Comment
1. Parking
Front and back lots available if needed. St. Athanasius lot available also. Bike parking is
available in front of Burbank.
2. Gates /Tickets
Need signage to alert people that bags will be checked. Will have tent for bag check and
donations. People will be counted as they enter & exit, and once capacity is reached, entry
will be limited.
3. Money
Somebody will monitor money in the lockbox. Square Safe will also be used.
4. Prohibitions
Drugs, alcohol, dogs.
5. Chairs / Booths
No chairs will be provided; attendees can bring their own if desired. They will use 5 -6
booths with pop -up tents, which will have to be secured in case it's windy.
6. Field Use
Requesting use before noon from BOS.
Page 1 of 2
Town of Reading
Post Office
September 20, 2017
7. Lighting
Provided by the stage rental company.
8. Food Vendors
Permits needed. Panera/Hamra Enterprises may be the food vendor.
9. Port -a- Potties
Required to have 1 per 100 people; are planning to have 4, but will see if rental companies
will donate more. Rink will be open, but use of indoor toilets won't be encouraged.
10. Trash
DPW can provide barrels, and the trash can be put in the Town -owned dumpster for pick-
up. Volunteers will help clean up. The Applicants should go back the next day to ensure
the site is clean.
11. Energy and
Permits needed. RMLD can help with temporary service. Will need licensed electrician to
Electrical
apply for permit. Cords have to be where people won't trip over them. Less than 60 amps
in total are anticipated.
12. Noise &
There is no decibel limit or censorship, but they should be respectful of the neighbors, and
Neighbors
notify them in advance of the event.
13. Burbank &
Burbank has an open skate that night. Manager of Burbank (Ed) is ok with event and just
Rifle Club
requests confirmation of insurance and a letter from the Town Manager. The Rifle Club
needs to be notified; they are busy on Sunday afternoons. People need to know not to drive
down that way.
14. Baseball
Will be barricaded to prevent it from being damaged by event.
Diamond
Police & Fire
Comment
1. Parking &
Need to figure out traffic flow, and develop a vehicle and pedestrian plan. The Police can
Traffic
help with this. There is a sidewalk along Haverhill St, but no parking is allowed.
2. Police Presence
3 officers on site to control traffic, monitor safety, assist with parking set up, and patrol.
3. Training
Police will train volunteers on bag checking.
4. EMS
Ambulance, EMT, etc. not required; the 3 officers on -duty will be CPR certified. Need
"No Parking" signs for Symonds Way to keep it open.
5. Illness / Evac
A plan for handling illness and /or evacuation will be needed.
6. Propane
Two 201b propane tanks allowed — need a permit for more.
Page 2of2 (Ik )
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