HomeMy WebLinkAbout2017-08-07 Housing Authority MinutesN of
Town ,of Reading
Meeting Minutes
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Board - Committee Commission - Council:
Housing Authority 2011, SEP 2.1. P 3'
Date: 20,17-08-07 .Time:. 5:30 PM
Building: Location: .Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Version: Final
Attendees: Members Present:
Diane L Cohen, Chair
Richard Robbins
Timothy J Kelley
Lynn Hodgdon
Lyn Whyte, Secretary/Executive Director
Members - Not Present:
Kevin Mulvey
Others Present:
Minutes Respectfylly Submitted By: Lyn Whyte
Topics of Discussion:
Page 1
READING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING. AUGUST, 2017
A regular business meeting of the Reading Housing Authority was held on Monday, August.7, 2017 at 5:30
P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to
order at 5:30 P.M. with the Chair, Diane L. Cohen presiding. Thosemembers present and forming a.quorum
were Richard Robbins, Timothy L .Kelley and Lynn Hodgdon as well as the Secretary/Executive Director, Lyn
Whyte. Kevin Mulvey was absent.
Minutes Move Richard Second Lynn Vote 3-0
18-012 VOTED:. To accept for the record .the Minutes of the Annual Business Meeting of July 10,
2017, as presented.
Finances Move Richard Second. Lynn Vote -3-0
18-013 VOTED: To approve and sign the.. checkroll/billroll for the period for Accounts Payable
Check #6965-7006. Payroll Summary as presented for July, 2017. Section 8 Voucher Program;
August 1, 2017 wire transfer in the amount of $98,174.57 as presented.
Finances Move Richard Second Lynn Vote 3-0
18-014 VOTED: To certify receipt of monthly operating statements for all RHA programs for the
month end, June 2017 of the current fiscal year.
Certification of Salary Schedules for FYE2017 Move Tim Second Lynn Vote 4-0
18415 VOTED: To certify the. RHA submission of Schedule of Positions and Compensation for
FYE June 20'17 as presented in the budget and within current budget guidelines.
Certification of Compliance -Lead Paint Laws Move Richard . Second Tim Vote 4-0
18-016 VOTED: To certify RHA lead based paint compliance with federal and state laws and
regulations for FYE June 2017.
FYE2017 Financial Statements Certification Move Tim Second Richard - Vote 4-0
18-017 VOTED: To certify .the RHA submission of FYE June 2017 Financial Statements
Certification for our 689-1 and 400-1 programs as presented.
Disposal of Truck Move Tim Second Richard . Vote 4-0
18-018 VOTED: To approve disposal of 2004 Jeep Liberty for $2,200.00 and authorize Executive
Director to complete necessary paperwork associated with that sale.
Personnel Matters:
- Confirmation of submittal of Board Attendance to DHCD for month of July, 2017 was
provided to Board.
Executive Director Search: At this time, the firm of D&V/Mainsail has received a number of interested
candidates for the position of Executive Director and had made their vetted recommendations.to the Search
Committee for consideration. In turn, the Search Committee took, that information and shared it with the
RHA board. Upon review, the Board has asked the present Executive Director to instruct D&V/Mainsail
to set up final interviews with -three acceptable candidates. At this time, those interviews will take place on
August 10, 2017 at the offices of the housing authority.
Report of Programs:
- Vacancy Report Emily. LaMacchia, Housing Manager provided July monthly vacancy report for -all
programs. At this time, we had just one elderly vacancy in the month_ of July which was leased . up mid .
month to a resident that was displaced as a result of the fire at Sanborn. Street in .early June. Overall, all units
were fully leased at months' end.
Sec 8 Report :Report provided by Executive Director. CHA as administering agency for the RHA
Section 8 program has 99 vouchers - leased and 'two vouchers out looking. In addition, CHA will be
Pulling
from the current waitlist in order to. fully utilize entire capacity of available funding. At this :time we are
looking at issuing up to.5-6 new vouchers prior to our fiscal year end with hope for additional
funding to support full lease -up. Overall, the program remains financially solvent.
- :Resident Service Coordinator- Current Tannerville Newsletter provided.
- .Monthly Work Order/Maintenance- Report for month of July, .20 17.
Forwarded approved June, 2017 Board Meeting: Minutes :to ToWa Clerk on or about 07/11/17.
New Business•
- Executive Director presented for review and approval- all FYE June 2017 annual certifications;. Salary .
Schedules,. Lead Paint Compliance.&Year End Financial Statements..A motion to certify each report was
presented and voted. All required documentation will be submitted to DHCD electronically by submission
deadlines:
- The Executive Director requested permission of the Board to dispose of the 2004 Jeep Liberty by using
Sound Business Practices under c.30B, 15. Since the value of vehicle is worth under $5000 based on
estimates ranging from $1500 to: $2200, -said practice.would.apply. Upon discussion,a motion for disposalof
the vehicle at a price of $2200 was presented and approved.
Real Estate Matter:
Gazebo Circle: Unit 411 Foreclosure sale update. No new information at this time. Any additional
information will be provided to the Board as it become available.
- : Sanborn Units: The RHA has lost four units located at 52 Sanborn Street due to a large fire on June
1, 2017. The process of filing insurance claims, determining structural damage and potential costs to
rebuild continues. Unit owners did vote to proceed with -the repair of said .building with the hope that
unit owners will be able to eventually return to their units. As an owner, we have continually been ,
-,kept informed by the management company of this ongoing process and an additional meeting may be
scheduled for mid to late September with additional construction and rehab updates. Overall, this .
remains an- active process that may take years- to. finalize. The Board. will be updated as more
information becomes available to us.
Board Schedule
Aug, 2017. SPECIAL BOARD MEETING: 07/10/2017 @ 4i30pm
Sept, 2017 BOARD MEETING: 09/11/2017 @ 5:30pm
18419 TO ADJOURN: 7:00.PM.. Move Richard Second Tim Vote .4-0
Respectfully ubmitted,
Lyn E. Whyte, Secretary ExecutiveDirector