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Home My WebLink About2017-08-14 Board of Library Trustees Minutes�o�N or' RFAO'y G� 971NCORQO Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Library Trustees Date: 2017-08-14 Building: Reading Public Library Address: 64 Middlesex Avenue Purpose: General Meeting Attendees: Members - Present: {{fir � I`V E17 f'EADIHIG, M. ;SS. , 1011 SEP 12 P 1: 43 I Time: 7:00 PM Location: Conference Room Session: Open Session Version: Final John Brzezenski, Chair; Cherrie Dubois, Vice Chair; Alice Collins, Secretary; Nina Pennacchio; Andrew Grimes; Sherri VandenAkker (by phone) Members - Not Present: Others Present: Amy Lannon, Library Director; Ashley Waring, Assistant Library Director Minutes Respectfully Submitted By: Alice Collins, Secretary Topics of Discussion: Meeting Called to Order 7:02 p.m. Approval of Minutes from July 10, 2017 Motion: To approve Minutes as amended (Dubois/Grimes) Vote: Approved 6-0-0 II. Officer Elections: Motion: To elect John Brzezenski, Chair, Cherrie Dubois, Vice Chair; Alice Collins, Secretary (Grimes/Pennacchio) Vote: Approved 6-0-0 III. Facilities Update: • We have purchased and are assembling and storing a portable stage with stairs and optional wheelchair accessible ramp. This item was purchased with a gift from the Foundation for Community Room equipment. • Gift money directed toward library artwork was used to purchase hanging display rails, which have been installed throughout building. Artwork from our collection has been hung, some permanently and some on these rail systems. • Six data loggers were installed by Gregor Trinkus-Randall of the Massachusetts Board of Library Commissioners (MBLC). These will track light, temperature, and humidity for 5 months. Mr. Trinkus-Randall will use the data to present us with a report and recommendations. • The donation boards have been designed, and will soon go into production. Ms. Lannon passed around a picture of the proposed design. The boards will hang on the elevator wall near the front lobby stairway. • The Deering Street retaining wall was repaired and repainted under contract with special concrete paint. • The glass studio door will be repaired (not under contract). Page 1 1 • Our carpets will be cleaned twice yearly under the facilities budget, and will be worked into the school carpet cleaning schedule. Upholstery cleaning is not covered by the facilities budget. While our custodians have equipment to do spot cleaning, Ms. Lannon is seeking quotes for upholstery cleaning. • An umbrella was purchased and installed on the 2nd floor patio. This area is for library programs only and has already been used a number of times this summer. Ms. Dubois asked if the building has been turned over to the town. Ms.- Lannon reported that while work is complete, there is still money to be dispersed. Bob LeLacheur and Joe Huggins are responsible for settling with contractors and the state, and this is ongoing. IV. Financial Report FY2017: Ms. Lannon completed 3 annual reports for the MBLC. They were signed by Mr. Brzezenski and will be submitted. FY2018: Tonight's bill roll is larger than usual because it includes many annual fees for databases and our NOBLE membership. Our Overdrive fee, paid through NOBLE, increased; we are doubling the amount of Overdrive titles purchased, as voted by the NOBLE board. In FY17 NOBLE circulated over 196,000 titles, with over 17,000 by Reading patrons. E -books and e-audiobooks continue to be a growing portion of our collection. FY2019: Projected 2% increase for town FY19 budget, without override. If an override passes, having Sunday hours restored and expanded are the top two priorities. V. Director's Report Personnel: Virgilio Medina from Qatar came to spend 2 weeks with us as an intern. He is an MLS student at University College London, and will soon start a new job at the National Library of Qatar in youth services. Mr. Medina worked on projects, observed library programs, met with staff, and visited other area libraries. It was deemed successful for everyone involved, so Ms. Lannon is working with Simmons to get more interns for credit in the future. Two new pages are starting this week. Children's Division Head Corinne Fisher is at an outcome -based measurement workshop in Maine, and will share knowledge when she returns. Ms. Waring and Borrower Services Division Head Michelle Filleul will attend a leadership retreat at end of August, led by Maureen Sullivan. Ms. Waring's 6 month review is this week. An all -staff meeting is planned for September and will include a fire drill. Town -wide staff ALICE trainings are currently taking place, taught by Detective Michael Muolo of RPD. Programs and Services: "Build a Better World" summer reading program ended on Saturday, August 12. Ms. Waring shared news about studio events this fall and an Artist -in -Residence program with Giles Laroche, which will culminate in the creation of a Town of Reading community collage. The September through November program brochure is in production. Community Outreach and Engagement: Ms. Waring is coordinating library efforts for our table the Reading Fall Street Fair; our display will focus on Giles Laroche's residency in October. A Diversity, Inclusion and Social Justice (DISJ) working group was formed with 4 staff members. The group is working on creating a mission and objectives. DISJ members will pursue professional development around these issues and bringing knowledge and ideas back to staff. Ms. Lannon will attend a disaster planning/emergency response/preservation workshop by MBLC with Fire Chief Gregory Burns and Town Clerk Laura Gemme. Page 1 2 Policies: Reviewed the draft Borrowing Policy; it was updated to include all items that circulate (both in-house and out). Mr. Brzezenski inquired about allowing non- residents to use our museum passes, citing this practice at other area libraries. Ms. Lannon will follow up with Ms. Filleul about the possibility. Motion: To approve Borrowing Policy as amended (Dubois/Grimes) Vote: Approved 6:0:0 Ms. Lannon distributed copies of the current patron rights and disruptive behavior policies, and a draft combined policy which was created by the DIS] working group. Ms. Dubois and Ms. VandenAkker suggested a few edits. The Board will discuss and vote on the draft Patrons Rights and Responsibilities Policy at the September meeting. Ms. VandenAkker suggested posting signage in various library areas to inform patrons about expected noise levels and cell phone use. VI. Other Business: Donor appreciation night is planned for the evening of Saturday, October 14. The town -wide security audit is complete. The Board has been invited to a meeting to discuss the findings next Tuesday, August 22. Ms. Lannon, Mr. Brzezenski, Ms. Dubois, Ms. Pennacchio, and Ms. Collins will attend. Adjournment 8:52 pm Motion to Adjourn (Grimes/Collins) Vote: Approved 6-0-0 spectfully submitted Alice Collins, Secretary Page 1 3