Loading...
HomeMy WebLinkAbout2017-06-13 Board of Selectmen Handoutae>k Town of Reading M a Meeting Posting with Agenda d J63�. lNCORAO� Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -06 -13 Time: 7:00 PM Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business i w'l E D K RN E 0iN,G. Mil SS Zo11 iml — g P 12 241 Location: Selectmen Meeting Room Agenda: Meeting Called By: Caitlin Saunders on behalf of Chairman John Arena Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1) Reports and Comments a. Selectmen's Liaison Reports and Comments b. Public Comment C. Town Manager's /Assistant Town Manager's Report 2) Open Session for topics not reasonably anticipated 48 hours in advance of the meeting 3) Proclamations /Certificates of Appreciation 4) Personnel & Appointments 5) Discussion /Action Items a. Square Liquors Parking b. Hearing — Driveway Curb Cut Waiver, 69 Hanscom Ave C. Public Safety Training d. Senior Tax Relief Update e. Council on Aging — Needs Assessment by UMass Boston Gerontology Center for Social and Demographic Research f. Elder Services Update g. Discuss Keno 6) Approval of Minutes 7) Licenses, Permits and Approvals 8) Executive Session a. To Discuss Strategy with Respect to Collective Bargaining 9) Correspondence a. Correspondence from S &P Global Ratings, re: General Obligation 7:20 7:30 7:40 8:00 8:20 9:00 9:30 • I , This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. I Page 1 1 From: Robert W. LeLacheur, Jr. CFA Date: June 8, 2017 RE: BOS Agenda for June 13th 781 - 942 -9043 townmanager@ci.reading.ma.us www.readingma.gov /town - manager Next week we will begin the meeting with an update from Chief Segalla about a request for parking signage changes at Square Liquors (near the train depot). Following that, Town Engineer Ryan Percival will be in for a brief Public Hearing about a driveway curb cut request at 69 Hanscom Avenue. The Engineering division denied a request from the homeowner a couple of months ago, but through the PTTTF we have Come up with a compromise between what they requested and what standard policy allows, that will require approval from the Selectmen. As discussed previously, both Chiefs and members of their staffs will be in to discuss the series of recent training exercises conducted at One General Way. A lot has happened in public safety since we formulated these plans, so they will also provide an overview that will range from pipe bombs to a devastating fire. Chief Assessor Victor Santaniello will review Senior Tax Relief, and provide information on the application process. The Board of Assessors and our Assessing division will begin the application process in a couple of months, and has coordinated publicity events with our Human /Elder Services division. The Caitlin Coyle, PhD, a Research Fellow & Adjunct Professor from the UMass Boston Gerontology Center for Social and Demographic Research, will then make a presentation on what they found and what they predict for our population trends. From this, a long -term plan for elder services is being developed. After the presentation, our Human /Elder Services Administrator Jane Burns will provide an update. I will then review the request for KENO. At this time Town Counsel is preparing some material, and options for paths forward. Lastly I will request an Executive Session for the Board to review a collective bargaining agreement. Office of the Town Manager 0J63g' �0 16 Lowell Street INCORQ��P� Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: June 8, 2017 RE: BOS Agenda for June 13th 781 - 942 -9043 townmanager@ci.reading.ma.us www.readingma.gov /town - manager Next week we will begin the meeting with an update from Chief Segalla about a request for parking signage changes at Square Liquors (near the train depot). Following that, Town Engineer Ryan Percival will be in for a brief Public Hearing about a driveway curb cut request at 69 Hanscom Avenue. The Engineering division denied a request from the homeowner a couple of months ago, but through the PTTTF we have Come up with a compromise between what they requested and what standard policy allows, that will require approval from the Selectmen. As discussed previously, both Chiefs and members of their staffs will be in to discuss the series of recent training exercises conducted at One General Way. A lot has happened in public safety since we formulated these plans, so they will also provide an overview that will range from pipe bombs to a devastating fire. Chief Assessor Victor Santaniello will review Senior Tax Relief, and provide information on the application process. The Board of Assessors and our Assessing division will begin the application process in a couple of months, and has coordinated publicity events with our Human /Elder Services division. The Caitlin Coyle, PhD, a Research Fellow & Adjunct Professor from the UMass Boston Gerontology Center for Social and Demographic Research, will then make a presentation on what they found and what they predict for our population trends. From this, a long -term plan for elder services is being developed. After the presentation, our Human /Elder Services Administrator Jane Burns will provide an update. I will then review the request for KENO. At this time Town Counsel is preparing some material, and options for paths forward. Lastly I will request an Executive Session for the Board to review a collective bargaining agreement. DRAFT - BOARD OF SELECTMEN 2017 AGENDAS 2017 611212017 Staff Estimated June 13, 2017 Office Hour Barry Berman 6:30 Square Liquors parking Segalla 7:20 Hearing Driveway curb cut waiver - 69 Hanscom Ave. Percival 7:30 Public Safety Training G.Burns & Segalla 7:40 Senior Tax Relief - update Santaniello 8:00 Council on Aging - Needs Assessment by UMass Boston Gerontology Center for Social and Demographic Research J.Burns 8:20 Elder Services update J.Burns 9:00 Discuss KENO LeLacheur 9:30 Executive Session To discuss strategy with respect to collective bargaining LeLacheur 9:45 June 27, 2017 Adopt Hazard Mitigation Plan LeLacheur 7:30 Discuss KENO LeLacheur 7:45 Discuss cell tower project (scope, participants, timeline, public process) LeLacheur 8:00 Review DPW Policies Zager 8:30 Water Enterprise Fund Sewer Enterprise Fund Other Appoint Boards & Committees VASC 9:30 July 11, 2017 Office Hour Andrew Friedmann Board of Selectmen Policies: Article 1 General Operating Procedures LeLacheur 9:15 Discuss Oakland Road land public process LeLacheur 9:30 July, 25, 2027 Board of Selectmen Policies: Article 2 Volunteers, Boards and Committees Halsey 9:15 Board of Selectmen Policies: Article 3 Licenses LeLacheur 7:30 August 8,;2017 Office Hour John Arena Percy Avenue: improvements on a private way LeLacheur 7:20 (D� Office Hour lJohn Halsey I I I Close Warrant for November Town Meeting IOffice Hour IDan Ensminger I I I I I Preview Tax Classification I I _I 1HEARING ITax Classification I I Town Meeting November 13, 2017 Monday Town Meeting November 16, 2017 Thursday Town Meeting November 20, 2017 Monday Town Meeting November 27, 2017 Monday Approve liquor licenses Approve licenses FY19 Budget Review December 13, 2017 FY19 Budget Review FY19 Budget Review December 20, 2017 FY19 Budget Review I Future Agendas Library Building Project update LeLacheur Downtown Parking ISegalla Recurring Items IJ Close Warrant: Apr'1.7 TM by 2/28 Close Warrant: Nov '17 TM by 9/26 Review BOS /TM Goals Dec & June Semi -ann Appointments of Boards & Committees June Annual Hearing Approve Classification & Compensation June Annual Hearing Tax Classification October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees Annual Departmental response to Schoolhouse Condominium Fire June 1, 2017 Town Departments: Public Safety Fire: All apparatus and manpower dedicated to fighting the fire, fire investigation, coordinating across departments, evacuating people and pets, etc. Police: Securing the scene, directing traffic, beginning preliminary investigation into the fire, etc Dispatch: Coordinating response to fire and other events across town at the same time, outward communications to residents, etc Department of Public Works Water: On scene, maintained a consistent water supply to fight the blaze through valve management and water tower capacity /distribution. Engineering: Searched for building structural plans, assessed building structure post -fire. Highway: Putting out barricades for traffic management, particularly important during rush hour. Dispatched a mechanic with fuel to help with any apparatus repairs and fueling onsite as needed. Post - Fire cleaned out stormwater drains due to tremendous amount of water and debris deposited in them. Department of Administrative Services Town Clerk: Secured number of units and residents in the complex, aided in Red Cross coordination. Operations & Ombudsman: Communications, social media, CodeRED mobile launch, liaised with Red Cross, MEMA, various state agencies, constituent services, and pet reunification. Department of Public Services Human /Elder Services: Senior Center leadership and staff on site, along with Nurse Advocate to coordinate food donations for firefighters, law enforcement, displaced residents, and volunteers (for 200+ people). Coordination with Red Cross and Congregational Church on scene. Post -fire coordination with DMH, DOI, MEMA, and residents to help manage recovery process. Recreation: On scene response to aid in pet reunification with owners, aided with food donations, and working with displaced residents. Inspectors: Building and Plumbing inspectors assessed structure post -fire. Finance Department Assessment: Town Assessor is helping victim with property tax questions and possible abatements. Department of Facilities During active fire, crews turned off the ventilation at Town Hall, Library, High School, and Coolidge to help prevent smoke infiltration. After the fire was over that night, Facilities secured Servicemaster to coordinate clean up at Town Hall including beginning Friday and through the weekend. Surfaces all cleaned, changed all the filters on HVAC, installed air scrubbers /deodorizers, with work complete by Friday. Complete carpet cleaning will be done over the following weekend. Reading Public Library Library offered temporary shelter and cooling center for displaced residents both from the building and the immediate surrounding neighborhood. Aided in reunification coordination. Non - Municipal Agencies /Organizations Responding: • American Red Cross • Salvation Army • Department of Housing and Community Development • Metropolitan Boston Housing Partnership • Dept. of Transitional Assistance • Division of Insurance • Reading Housing • Reading Cares • Massachusetts Emergency Management Agency • Department of Fire Services • Reading Congregational Church and Creative Arts • Reading COOP Bank • Department of Mental Health Numerous restaurants provided donations of food 690 Rehab 5 Rehab Unit Boston Sparks A -10 Rehab Unit Department of Fire Services Rehab Unit Police Stoneham North Reading Wakefield Wilmington Woburn Massachusetts State Police a, Fire June 1, 2017 52 Sanborn Street Community Response Personnel Chief's Fire EMS Andover 3 Boston Ladder 1 & Tower Ladder 3 8 Deputy Chief Burlington Tower 3 Chief Cambridge Engine & Ladder 8 Deputy Chief Chelsea Engine 4 Deputy Chief Everett Engine 3 Lexington Engine 3 Lynnfield Engine & Tower Ladder 7 Chief & Deputy Chief Lynn Engine 3 Chief Melrose Engine 3 Medford Ladder 3 Malden Engine 3 North Reading Ladder 3 Chief & Deputy Chief Saugus Engine 3 Chief Somerville Tower Ladder 3 Deputy Chief Stoneham Engine 3 Chief Wakefield Engine 3 Chief Wilmington Engine 3 Chief Winchester Engine 3 Woburn Engine 3 75 Firefighters 14 Chiefs Total = 89 Armstrong 2 ALS & 2 BLS units Fire Stand -By Rehab 5 Rehab Unit Boston Sparks A -10 Rehab Unit Department of Fire Services Rehab Unit Police Stoneham North Reading Wakefield Wilmington Woburn Massachusetts State Police a, Fire June 1, 2017 52 Sanborn Street Reading Personnel Chief Greg Burns Asst. Chief Paul Jackson On Duty Shift Personnel Captain Philip Boisvert Lt. Eric Blackman FF. Patrick Wallace FF. Rob Loring FF. Derek Loftus FF. Scott Dole FF. John Keough FF. Stephen Pelrine FF. Dana Ballou FF. Robert Drake FF. John Messer Off Duty Call Back Lt. Anthony DelSignore FF. Michael Belmonte FF. Brian Yeager FF. Robert Forsey FF. Joseph Lapolla FF. Eric Bagby FF. Capt. Mark Dwyer FF. Matthew Berger FF. Eric Beaulieu FF. Robert Beck FF. Bruce Ayer FF. Paul Dalton FF. Lt. Scott Myette Lt. Garrett Antanavica Pilots: FF. Capt. Peter Marchetti FF. Brian Ryan Firewatch on Friday June 2, 2017 - Lt. Anthony DelSignore FF. Paul Damocogno FF. John Keough 29 Reading Fire Department personnel LeLacheur, Bob From: Julie Thurlow <jthurlow @ read ingcoop.com> Sent: Tuesday, June 13, 2017 2:48 PM To: LeLacheur, Bob Cc: Shanna Cahalane Subject: RE: update Sure — we are still waiting for Red Cross to provide us the name and telephone number for the Board chair of the Reading Schoolhouse Condominiums so we can make arrangements to make the first donation of the funds we have gathered. If you can help finding that number I would appreciate it. So far there has b en $29,313 raised�from approximately 170 individual donations ranging from $3- $1000. We will continue to accept deposits on behalf of the residents for as long as the public contributes. We are putting a follow -up announcement in the Reading Chronicle this week and are promoting (paid placement) the charitable request on facebook to raise additional awareness. I am also aware that a few local businesses are doing fundraisers this month and the proceeds will be the Residents fund. Once we obtain the list of households and the agreement to the process we are proposing, we will make the first distribution ASAP. It is our recommendation that the amounts will be paid out equally as we discussed to the owner or occupant of the unit. As you are aware two units were vacant and one owner has declined assistance, so we will be distributing to 37 households. Let me know if you need anything additional Best Julie Julieann M. Thurlow President & CEO jthurlow@ readin�coopcom NLMS# 644106 781- 670 -1537 Pleading Cooperative Bank 55 Walkersbrook Drive, Reading, MA, 01867 www.readingcoop.com From: LeLacheur, Bob [ mailto :blelacheur@ci.reading.ma.us] Sent: Tuesday, June 13, 2017 11:19 AM To: Julie Thurlow <ithurlow@readingcoop.com> Subject: update Hi Julie — the Selectmen meet tonight, do you have any update on the fire victims donations that you would like to share? 91 LeLacheur, Bob From: Burns, Jane Sent: Tuesday, June 13, 2017 11:17 AM To: LeLacheur, Bob; Delios, Jean Subject: FW: gift card totals G'e't' Jane Burns Administrator, Elder /Human Services Town of Reading, MA 16 Lowell Street (781) 942 -6658 Office hours: Monday - Thursday 9:00 am - 2:00 pm From: Warren, Alyse Sent: Tuesday, June 13, 2017 11:01 AM To: Burns, Jane Subject: gift card totals I kno- w_ycwnd a stats person. I thought you might like to know the community has raised as of yesterday 6/12/17 12,780.5 worth of gift cards for the victims of the Sanborn Street Fire. o_ e I I Alyse 1 ``\ DRAFT FY19 Budget Process Timeline September 2017 October 2017 20 Financial Forum - general financial review 26 BOS Close Warrant for November Town Meeting 26 BOS informal discussion with Town departments 10 BOS informal discussion with Town departments 11 Financial Forum - budget guidance Late October & November 2017 Town and School staff create default FY19 budget balanced without Override, and lists of items funded by Override, details TBA December 2017 8 DRAFT Town Manager Budget available 12 Selectmen Budget Meeting #1 (Tuesday) 13 Selectmen Budget Meeting #2 (Wednesday) �( 18 School Committee Public Hearing (Monday) 19 Selectmen Budget Meeting #3 (Tuesday) ra 20 Selectmen Budget Meeting #4 (Tuesday) 8 School Committee Budget Meeting #2 (Monday) 11 School Committee Budget Meeting #3 (Thursday) 16 School Committee Budget Meeting #4 (Monday) 18 School Committee Budget Meeting #5 (Thursday) 19 SC Budget submitted to Town Manager (Charter February 1st) February 2018 ** The dates below need to be verified by FINCOM on June 28th ** S Town Manager Budget submitted to FINCOM (Charter March 1st) 12 * *FINCOM budget meeting (Schools) 19 * *FINCOM budget meeting (Town) note: School vacation week 26 * *FINCOM budget meeting (Town) 28 BOS Close Warrant for April Town Meeting (includes local election) March 2018 April 2018 7 * *FINCOM budget meeting (vote Budget & Warrant Articles) 12 Electronic version of FINCOM budget available to the public 26 Town Meeting Warrant available for Town Meeting members 3 Local Elections (Override request ?) 23 Annual Town Meeting begins Town of Reading Home Rule Charter Article 7 - Budget and Capital Improvements Program ARTICLE 7 BUDGET AND CAPITAL IMPROVEMENTS PROGRAM 7.1 Fiscal Year The fiscal year of the Town shall begin on July first (1st) and end on June thirtieth (30th), unless another provision is made by the Massachusetts General Laws. 7.2 Submission of Proposed Budget At least four (4) months before the start of the fiscal year and following consultation G�4, with the Board of Selectmen on the Municipal Government portions of the budget, the �St Town Manager shall submit to the Finance Committee a proposed budget for the ensuing fiscal year with an accompanying budget message and supporting documents. He shall simultaneously provide for the publication in a local news medium of a general summary of the proposed budget, and a notice stating the times and places where complete copies of his proposed budget shall be available for examination by the public. [Amended November 21, 2011 - Article 29 and approved by vote of the Town on March 6, 2012] .3 School Committee Budget The budget requested by the School Committee shall be submitted to the Town Manager �(- (" S� at least five (5) months before the start of the fiscal year to enable him to prepare the total Town budget pursuant to Section 7.2. 7.3.1 Public Hearing At least fourteen (14) days before the meeting at which the School Committee is to y (h% /'— vote on its budget request, the School Committee shall cause to be published in a local news medium a general summary of such budget request. The summary shall indicate specifically any major variations from the current year's budget and the reasons for such variations and a notice stating the times and places where complete copies of the budget shall be available for examination by the public, as well as the date, time and place, not less than seven (7) days (see Section 8.5) following such publication, when a public hearing shall be held by the School Committee on the budget request. 7.4 Budget Message The Budget Message submitted by the Town Manager shall explain the proposed budget for all Town agencies, both in fiscal terms and in terms of work programs. The Budget Message shall include a current Table of Organization and may include a proposed Table of Organization. 7.5 The Proposed Budget The proposed budget shall provide a complete financial plan for all Town funds and activities; shall be balanced to the funds available; and shall present the budget as requested by the School Committee for the ensuing year. Except as may otherwise be required by the Massachusetts General Laws or by the Charter, the proposed budget shall be in the form that the Town Manager deems desirable. In his presentation of the budget, the Town Manager shall make use of modern concepts of fiscal presentation so as to furnish a high level of information and maximum financial control. The proposed budget shall show the actual and estimated income and expenditures for the previous, current and ensuing fiscal years and shall indicate in separate sections: a Proposed expenditures for current operations during the ensuing fiscal year, detailed by Town Agency, function and work programs, and the proposed methods of financing such expenditures. b Proposed capital expenditures during the ensuing fiscal year, detailed by Town Agency, and the proposed method of financing each such capital expenditure. Page 1 28 Reading Home Rule Charter - April 2015 Town of Reading Home Rule Charter Article 7 - Budget and Capital Improvements Program c Estimated surplus revenue and free cash at the end of the current fiscal year, including estimated balances in any special accounts established for specific purposes. d All encumbered funds from prior fiscal years. 7.6 Action on the Budget 7.6.1 Public Hearing The Finance Committee shall, forthwith upon receipt of the proposed budget, provide for publication in a local news medium of a notice stating the date, time and place, not less than five (5) nor more than fourteen (14) days following such publication, when a public hearing shall be held by the Finance Committee on the proposed budget. 7.6.2 Finance Committee Meetings The Finance Committee shall consider in public meetings the detailed expenditures proposed by the Town Manager for each Town Agency, and may confer with representatives of any such Town Agency in connection with such considerations. The Finance Committee may require the Town Manager or any other Town Agency to provide such additional information as it deems necessary or desirable in furtherance of its responsibilities. 7.� Presentation to the Town Meeting rrJu The Finance Committee shall file a report of its recommendations with the Town rA Clerk in sufficient time to be distributed to all Town Meeting Members at least fourteen (14) days before action on the budget Warrant Article is to begin. The budget to be acted upon by the Town Meeting shall be the budget as proposed by the Finance Committee; provided, however, that such budget may be amended by the Town Meeting. 7.6.4 All Warrant Articles requiring an appropriation shall be considered and reported thereon by the Finance Committee. 7.7 Capital Improvements Program The Town Manager shall submit a Capital Improvements Program to the Board of Selectmen and the Finance Committee at least thirty (30) days before the date fixed for submission of his proposed budget. Such Capital Improvements Program shall contain: a A general summary of its contents; b A list of all capital improvements proposed to be undertaken during the ensuing five (5) years, with supporting information as to the need for each capital improvement; and c Cost estimates, methods of financing and recommended time schedules for each such capital improvement. The Capital Improvements Program may further contain the estimated annual cost of operating and maintaining each such capital improvement. This information may be annually revised with regard to the capital improvements still pending or in the process of being acquired, improved or constructed. Page 1 29 1` Reading Home Rule Charter - April 2015 October 16, 2016 Town of Reading Override Survey The Reading Board of Selectmen is contemplating placing another operational override measure before the voters in April 2018 for the FY 2019 budget. To help guide their deliberations, the Selectmen are asking your assistance by completing the following survey about the October 2016 Override. The survey is anonymous, but space is provided at the end to ask questions or bring ideas forward. 1. Did you vote on Question 1 on the October 16, 2016 special election on the override? YES NO 2. If you did not vote, please list the reason(s) why (check all that apply) a. Didn't realize the election was happening. b. Didn't feel informed enough about the issues. c. Didn't feel like the issues were relevant to me. d. Intended to, but couldn't t get to the polls. e. Other. Please explain 3. If you voted NO, check all that apply in order or importance (1 being most important, 2 being next in importance, etc.) a. I am experiencing economic hardship. b. The override was simply too big. c. I don't trust the town to use the money effectively. d. I don't trust the schools to use the money effectively. e. The Selectmen did not justify the need for the override at this time. f. I thought I was voting No on Question 2 regarding Charter Schools. g. The Town did not layout future capital needs (i.e. Killam School, DPW garage which impacted my decision on the operational override. h. The Selectmen did not explain how the money would be spent. i. I never vote for overrides. j. Other 4. If you voted YES, check all that apply in order of importance (1 being the most important, 2 being next in importance, etc.) a. Recent cuts at the school level have led to a slippage in performance. b. The value of my home is directly tied to the quality of the schools c. The quality of Town services are slipping d. Town Leaders convinced me our finances are well managed and we simply cannot expect the same level of services without additional revenue. e. I always vote for overrides f. Other 5. 1 would Vote YES on an April 2018 override if (check all that apply in order of importance) a. Smaller amount, even if it means being asked more often. b. Greater clarity about budget priorities. c. If the override went to fund schools only. d. If the override went to fund town services only. e. If the Selectmen and School Committee convince me they have cut costs as much as possible. f. Other? 6. Did you consult any of the following sources to get information about the October override? (check all that apply) a. Attending a Community Listening session(s). b. Town of Reading website. c. Social Media pages. d. Conversation with town employees or elected officials. e. Reading Advocate, Daily Times Chronicle, Patch, or other news source f. Board of Selectmen meetings on RCTV. g. Other? Please list 7. The maximum increase in my tax bill I am comfortable supporting in an April 2018 operational override is (check only one) a. $200 b. $300 c. $400 d. $500 e. Over $500 f. None. g. I have no maximum number. I am willing to support what town leaders convince me is needed. 8. 1 currently have children enrolled in the Reading Public Schools (Yes or No) 9. If No, check all that apply a. My children attended or graduated from Reading public schools. b. My children are too young to attend school c. I (we) have no children. d. My children never attended Reading Public Schools. 10. For statistical purposes my age is: a. 18 -25 (D\�D b. 26 -35 c. 36 -45 d. 46 -55 e. 55 -65 f. 66 or older 11. If you have any questions about town finances or anything please contact us at selectmen @ci.reading.ma. us 12. Is there anything you want to share with us as we deliberate on the2019 budget. G\-1 LeLacheur, Bob From: John Arena at Home Sent: Sunday, June 04, 2017 5:37 PM To: Berman, Barry Cc: LeLacheur, Bob Subject: Re: Draft override survey Attachments: draftoverridesurvey BB JA .docx Hi Barry - This is a great start. I took the liberty of making a few edits - Question 1 response now anticipates Y/N/ N/A - answer now determines whether the next question presented is 2,3 or 4 (only 1 will be presented). That reduces the total questions asked to 7 max (I am assuming this is web based) - Questions 3,4,5 I added multiple 'other' answer space as that's where we'll learn most granular detail. - Question 5 and 6 1 felt were hardest to guess at popular canned answers to. Some of what was there previously was a little too specific. - I combined the 2 questions on school aged kids into 1 question for brevity, and the last 2 numbered comments into 1 - same reason. Bob- would appreciate your thoughts on this also John On Sat, Jun 3, 2017 at 4:54 PM, Berman, Barry <bbermangfirstrepublic.com> wrote: C.. I have taken the liberty of drafting a survey on the override. I am not a professional pollster, but getting answers to the questions above will serve not only to inform the Board in its deliberations, but also engage the community. Time is of the essence. It would be nice to have a final survey in time for Friends and Family Day (two weeks from today), which is the last large gathering of the community before summer vacations. I am happy to staff a booth and hand out a flyer directing people to our FB page and website to take the poll. thx Barry C.. Berinati Managing Diroctor 160 Federal Street 811, Floor Boston, MA 02110 1 �� LeLacheur, Bob From: Ivria Glass Fried <ifried @miyares- harrington.com> Sent: Tuesday, June 13, 2017 11:02 AM To: LeLacheur, Bob Cc: Ray Miyares Subject: KENO Hello Bob, You have asked what steps, if any, the Board may take to lift the Town's prohibition on KENO. As described in detail below, the Board may vote to remove the prohibition at an open meeting and without a public hearing. Notice of the change should be submitted to the Lottery Commission in writing (attention Karen Harvey). Pursuant to M.G.L. c.10, §27A, the Lottery Commission is authorized to issue KENO licenses to qualified applicants. Within 21 days of receipt of a KENO application, the Commission must notify the Board of Selectmen of the municipality in which such facility to be licensed is located, and publish notice of the application in the newspaper. Upon receipt of such notice, the Board of Selectmen may object to the issuance of the license by taking an "official action." If the Board so objects, the Commission may only issue the license if it determines, after a public hearing, that such license is in the public interest. Section 27A does not allow a Town to prohibit all KENO licenses outright. According to Karen Harvey, an attorney in the Licensing Division, the Commission has adopted a policy that if a local licensing authority has objected to KENO generally, that it will consider this an "official action." Thus, in such a case, the Commission will only issue a license after a public hearing and upon a finding that the license is in public interest. Ms. Harvey shared that Reading has object to KENO Expansion. Removing the full ban on KENO Expansion may be done at an open meeting. However, the language of the vote should make clear that the Board is not approving all KENO license, but rather that it will now consider each application individually after notice from the Commission. This will allow the Board to object to the issuance of a specific license if the situation warrants. It is worth noting that the Commission defines "official action" to be one in which the applicant appeared, or was given the opportunity to appear, before the Board to discuss the application in an open hearing. Thus, if the total ban is removed and the Board wants to object to a specific license, it must hold a public hearing on the matter. Please let me know if you have any additional questions. Best, Ivria On Jun 9, 2017, at 11:51 AM, LeLacheur, Bob <blelacheur@ci.reading ma.us> wrote: OK thanks. READING POLICE DEPARTMENT 15 Union Street • Readinq, Massachusetts 01867 Emergency Only: 911 • All Other Calls: (781) 944 -1212 • Fax: (781) 944 -2893 www.ci.reading.ma.us /police/ Robert LeLacheur Town Manager 16 Lowell Street Reading, MA 01867 Dear Mr. LeLacheur: June 12, 2017 The following is an "Executive Summary' of the Reading Police Department's ongoing investigation into the Reading Memorial High School's swastika graffiti incidents. fPt03i7 *`1ff.1E Date reported to RPD: 05/08/17 Date Discovered: 05/03/17 (end of school day) Discovered by: Teacher Laurie Smith Location: RMHS classroom #224 on floor under desk Responded to by: SRO Muolo Interviewed all parties involved. No suspects at this time. Case remains open. Photos: INCIDENT #2 Date reported to RPD: 05/24/17 Date Discovered: 05/24/17 (during school day) Discovered by: Teacher Paul Mahoney Location: Field House Second floor bathroom on wall Responded to by: DET. Holmes No timeline. No suspects at this time. Case remains open. Photos: u. INCIDENT #3 Date reported to RPD: 05/25/17 Date Discovered: 05/25/17 (morning) Discovered by: Teacher Jennifer Cambra Location: Wood side of table in Classroom #206 Responded to by: DET. Holmes Located during administrative sweep of school Case remains open. Photo: INCIDENT #4 Date reported to RPD: 05/26/17 Date Discovered: 05/26/17 (morning) Discovered by: Teacher Ray Albright Location: Wood side of table in Classroom #208 Responded to by: SRO Muolo Located during administrative sweep of school Case remains open. Photo: No timeline. No suspects at this time. No timeline. No suspects at this time. INCIDENT #5 Date reported to RPD: 05/26/17 Date Discovered: 05/26/17 (afternoon) Discovered by: Teacher Mary Anne Lynn Location: Wood side of table in Classroom #202 Responded to by: SRO Muolo Located during administrative sweep of school Case remains open. Photos: No timeline. No suspects at this time. INCIDENT #6 Date reported to RPD: 06/08/17 Dated Discovered: Prior to above events (at least 4 weeks) Discovered by: RMHS ADMIN/ FACILITIES Location: Reading Light Department Transformer Box at RMHS between and Field House Responded to by: SRO Muolo No timeline. No suspects at this time. Case remains open. No photos available. Main Building a3; INCIDENT #7 Date reported to RPD: 06/10/17 Date Discovered: 06/10/17 Discovered by: Students /Families Location: D -side of building (exterior) Responded to by: Officer Mullen Discovered by families using the facility. No suspects at this time. Case remains open Photos: a INCIDENT #8 Date reported to RPD: 06/12/17 Dated Discovered: 06/12/17 @8:30AM Discovered by: Mark Mahoney Custodian Location: 1St floor boys bathroom, handicapped stall Responded to by: Lieutenant Detective Abate Discovered during morning walk thru by custodian. Last checked by that custodian on the previous Friday. Weekend custodian does not remember seeing it. Photos: Respectfully Submitted, Mark D. Segalla Chief of Police LeLacheur, Bob From: (J�Doherty, John < John.Doherty @ read ing.kl2.ma.us> Sent: Tuesday, June 13, 2017 4:02 PM To: LeLacheur, Bob Subject, going out to Community Good Afternoon, Bob, For your information, I will be sending this message out to the School Community later this afternoon regarding the latest two incidents. Feel free to contact me if you have any questions. Dear Reading Community, Over the last few days, we have had two additional bias- related incidents of graffiti on school property. On Saturday, it was reported by a member of the community that graffiti with inappropriate sexual pictures and words and one religious symbol were found on the exterior wall near the gymnasium entrance at Coolidge Middle School. Yesterday morning, a swastika was found drawn on one of the bathroom stalls at Parker Middle School. In both cases, police have been notified and the incidents are under investigation. The graffiti has been removed from both locations. As we have mentioned in previous communication to you over the last month regarding other graffiti related incidences, there is no place for these types of hateful actions in the Reading Public Schools. In addition to investigating these incidents and taking appropriate consequences, we will continue to use these situations as teachable moments for our students and help them understand the impact of these types of hateful actions and poor decisions in our schools. Our middle schools have and will continue to use activities that support their core values of understanding differences and showing respect for each other. For example, next year, both middle schools will be using a curriculum called Facing History and Ourselves to educate students on the importance of treating each other with respect. In addition, we will continue to work closely with the Reading Police Department and the Town of Reading to address these and any future issues. We want to thank the Town of Reading for taking these recent events very seriously and for working with the Reading Clergy Association to plan community events in the future that will help to unify our town during this troubling time. Our school district is committed in providing a safe and supportive learning environment for all students. John F. Doherty, Ed-D. Superintendent of Schools, Reading Public Schools 82 Oakland Road Reading, MA 01867 Phone: 781 - 944 -5800 John.doherty _ read ing,kl2.ma.us ( ;�D ) ' Of 11 READING POLICE DEPARTMENT r Biel OFFICE OF THE CHIEF 15 Union Slrecl, Reading. \gassachuscus 01807 Ma) -k D. Sqa11a [:mugency Only: 911 All Othei Calls: 781 - 944-1212 Fax: 781 -944 -2893 Chir%u/'Adire Email M Sep I]a<Wci.]eading.mam, PRESS RELEASE: 100% COMPLIANCE BY LOCAL BUSINESS WITH ALCOHOL POLICY FROM THE OFFICE OF THE CHIEF OF POLICE Released on 6113117 Reading, MA- the Reading Police Department Detective Unit conducted alcohol compliance checks on Friday June 9, 2017. Officers monitored licensed package stores, restaurants and clubs in Reading. This operation involved underage operatives attempting to purchase alcohol at local businesses with liquor licenses. During this operation, 25 local establishments passed the compliance check. Overall, there were no violations found with zero sales to a minor. The Haven Street Art Lounge was not open at the time of the operation. The establishments that were 100% compliant were: 1. American Legion Post 62 2. Anthony's Coal Fired Pizza 3. Bangkok Spice Thai Restaurant 4. Biltmore & Main 5. Bertucci's Italian Restaurant 6. Bunratty Tavern 7. Cafe Capri 8. Chipotle Grill 9. Chili's Grill & Bar 10. Fuddruckers 11. Knights of Columbus 12. Liquor Junction 13. Longhorn Steak House 14. Mandarin Reading Restaurant 15. Meadow Brook Golf Club 16. Oye's Restaurant 17. Pamplemousse 18. Reading Fine Wine & Liquors 19. Reading Overseas Veterans 20. Ricky's Liquor 21. Ristorante Pavarotti 22. Fusilli's Cucina 23. Square Liquors 24. Wine and Spirits 25. Venetian Moon Restaurant Since 2008, there has been a multi- faceted effort spearheaded by Police, Town, and School Leaders working with the Reading Coalition Against Substance Abuse to improve local liquor policy, responsible beverage service education, training, and alcohol enforcement. These efforts led to improvements in our local compliance rate. The average compliance rate from 2008 -2016 is 96% (pass) and 4% (fail). The Reading Police Department will continue to monitor local liquor establishments throughout the year and into the future. Communities like Reading that have reduced the availability of alcohol to underage drinkers have experienced fewer crashes and fewer crimes. According to the Reading Youth Risk Behavior Survey results, the rate of underage drinking has significantly declined. Preventing underage drinking in Reading is everyone's responsibility! Funding provided by: 2017 Underage Alcohol Enforcement Grant Program Executive Office of Public Safety and Security (EOPSS) J v ate.. v � O W L ` C CD Nltni OI mIII O V N M O I t�'LD lND M N V N m V N M �!.N V i N V LO tOD e-1 N LD N N - { O N N m � N Ot 100 V N M a-1 _.. tll h 01 V N M N: 00 n N W N OJ N N to n N NINI. lD 1 0 LD N N -. N H V N Dl h I __ V M M 111 N N M V N "� I,N M IO M V1 O V NIN In N N N 00 W O N jN tD N V N N tD w 101 --1 V N cr, Ql I Vl N V N m N N 0I V V1 I tD M lD N 00 m N V VT V V f I �o : O V N M N 00 R ? E 001 N,i N NI ti 1 N W l0' lfl t V. I� i OJ lD w o) EMI N I ] I u I 'O of VI 00 V1 I I� x-11 N o0 Ol 1 d' M Y j It VIN O �-I 111. l0 N c v 1 o o o 11 a a) IM N m V V1 tD� _ -O f� -� IN M H Do w - c C t: yC�l �`cc�'`CCOi N , 0100 01 (1 m cn ~� ml Iw NI V V V1 Ol: V m V V V _._ X01 I �N` _- �N Q Q.Q vi Nl Oi 100 NIO M to �-I III l0 I�I00 V M m mrli O O O O l[1 01 m O O!O LIDo Ela V' w m d'I V tD NI NfO '-IiN m m jN V oo !O W c-I N iOI N I 00 i I ` o o �I t�/1 i14lll1 a NIN I� �00i IN -_ 1 _tD. � !N NAM IN'N V ~. .-i�h OI V V �I Ol N mI N �:Ol V M O 00 tD m MINI Vi oo to N MI �I Vl'a)IlIII C Ol W M 3i� 01 : LD Vl IOI^ iN N °1 O N N ' >. ! O M mjmi O1 '.-{ H m N `°.I� 1 O v o� N r oc o c N 't0 lD N tvj 3 �I M i �1 VIN ~ N H H: N H m m _.._. en o o ... e- e n n N .O n b O n Lo rl o0 V1 cn N N U I- M N Ol V O ' �y u Dl M o0 ID (M lD O O ll1 01 Ot M i0 N M Ol N V N I V M O Ol C Ql' L!1 tp m l^D 00 " O O N a _.� N O' C m o0 O .-1� L' oc ' M 00 V M Ol mi r N N tD N 0w0 V...a) N cl 00 00 W W V -zt O O o0 lf1 {!1 tD 00 Z -o' 00 N M Z lD I� O lD Lfl H j H N oo tC m H H .-1 N ID lD N N M V) H N v V N N M V Vf tD H N a m a m N N N N N N N N NN N N!NN N N N N N NN N N N N N N N N N NININ N N N W O 0 O O p O S O 0 0 0 0 W O O 0 0 O O O 0 O I p 0 O o 0 O o 0 0 oo O: O 0 1 c o o V1 oo oo L O o o a o O O o o i c o o O o o {n N 0 o N H 0 0 O Vt 0. O O. O O V1 Vf O O h O O O O N U7 0 O O 0 0 0 0 O co O O N N r 1 0( 0 o O Ln O O O N 0 O O O( 0 O 0 O 0 O C O O O O to O O O' t/1 .-o O 0 t/1 O O 0 0 O N l7 N O N Ul M lJ O M M lD O m n to oo a' T O tD V .-i N V1 M N V H N N N N N N oo N N N N = N , N = ro m N N N N N N:N N N N N N N N N NN N•N N N N N N N L} L} N:N N NIN N N N N N '� N 4Y J N it 0o N N N N t0 O O O O W J tD h O d' V1 m O O I� O tl1 oo 00 Ol 00 0 to tD 0 1 0 j LD 0 oo O Vl M to V 0 O t� 0 O N a N W o Ln L!1 M Q1 00 O: O i� M ri ; N V 0) tD 'D m r-1 0 0 N LD O u1 00 N h N 0 l/1' w W 00 O N O O V ri O O 00 oo O Vf N I� O {n N r O 01 Vf m O Ol m aI M O oo O O M O t!1 Ill n N Ol M I� O1 V Ql M N In CO m N M 00 D Ol N iLn W V w 0 w n 00 V O N D M N .-1 N N O Ol M N Lr w D W 00 n N N N oc W N O N N O O 00 D N a Q ^I� u W o oo 00 V �. i V. V NI. M NI..N to H Vt tll K V N V V N N N N N N N N N N N ( N N N N N N NIN VTIN L N N N N N N N N N N N N _^ N N -__I "�t� -n f- 'O f- I- ` `I ` `n t ,c ,C ,C ,c t ,c z M V- Q I� V �_ O O 0 0 0 0 0 0 0 0 �O _ { -N -- N L h Y { T. v Z. m ++ aC ° __� — 2 m -_ -- _ E L _ - m m o] "6 m E ;O Q r f 0 E- z O c 3 ° N °I a p u a g o °I v v VI v 3 v E v c� ° O~ lW^ v H 0 .� N= N C' v m 2: m O C u - u Q LL v o0 O` u J �+ v mo z m c- J 0 u.i v u m= W u H v bD a 31= OiL WI L O'�Im _ to E lD M Z C~ D O, p, o j a S u E o of NI aci c aCi ~ a a a m O a' E _ c o N v O o� J J m 3 ,p bo u J C bA f 0 a Hi ICI C u N v C _° N 7 d N m13 O U m F a a C C N J Z = N W O a co pip Z51 �Ia' u° 0 g:E z wFoom J Town of Reading 16 Lowell Street • W Reading, MA 01867 -2685 `oyDs rnc°av °`� FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942 -9043 June 8, 2017 Clark Ziegler, Executive Director Massachusetts Housing Partnership 160 Federal Street Boston, MA 02110 Dear Mr. Ziegler: The following constitutes the Town of Reading's comments on Eaton Lakeview Development, LLC's submittal of April 14, 2017 to MHP for a Project Eligibility Letter (PEL) for the above named property. Thank you for approving a 30 -day extension of time and allowing us to submit by June 15, 2017. I understand that if MHP issues a PEL, the next step would be for the applicant to apply to the Reading Zoning Board of Appeals (ZBA) for a Comprehensive Permit under MGL Chapter 40B. Town of Reading - Affordable Housin The application notes that in 2013 the Town of Reading adopted a Housing Production Plan which was also approved by the State. The HPP provides a roadmap for the Town to follow to proactively plan for new housing. The housing production strategies are designed to encourage housing development, especially for special populations like low /moderate income households. The HPP link is: http/ /www.readin lnj,L. ov /node /2427. It should be noted that the Town requested and DHCD approved a one year certification (safe harbor) based on meeting the housing production goal of .5% of the Town's total 10% in one year, which expires in February of 2018. Reading is recognized as a leader in municipal planning, and is frequently invited to speak to planning groups throughout the region on its accomplishments including planning for affordable housing. Reading has amended its zoning bylaw to allow for both dense development and intergenerational living, both of which support affordable housing. Reading has a strong record of proactively planning for housing as further evidenced by: DHCD showcases Reading on its website as a model 40R community - Reading has adopted two MGL Chapter 40R Smart Growth Overlay Zoning Districts that permit 571 new units "by right ". The Gateway Smart Growth District (GSGD) is comprised of Reading Woods, a 424 -unit housing development located on the Stoneham line. The GSGD includes a portion of Reading Woods comprising 200 units with 20% (43 units) designated as affordable housing. In accordance with the Master Plan, the Downtown Smart Growth District (DSGD) was adopted in 2009 and was the foundation for "by right" residential or mixed -use in a walkable, vibrant downtown with a commuter rail station as its hub. The 2009 - approved 26 -acre DSGD allows an estimated 258 new residential units. • Downtown Smart Growth District Expansion - Furthermore, in April 2017, Town Meeting approved expanding the DSGD to include approximately 21 additional acres, with a projected potential for 113 new residential units. To date, 53 residential units have been built in the DSGD. The Reading Community Planning and Development Commission (CPDC) anticipates two more sites being redeveloped in the near future with one having already filed an application for 40R Plan Review. These redevelopments are estimated to add 133 additional housing units (possibly 30 of which are affordable). Economic Development Action Plan (EDAP) — In 2015, working with the Metropolitan Area Planning Council (MAPC), Reading created an EDAP. The EDAP identifies economic development strategies including expanding the DSGD. The EDAP link is: sl-r Gl- �lyi7�cnt- �tii,�t- 1�1�i�7_4vith- ,thherndices Metro North Regional Housing Office ( MNRHSO) — In 2015, Reading established the MNRHSO which is comprised of the Towns of Reading, North Reading, Wilmington, and Saugus. The MNRHSO shares the expenses of a full -time housing coordinator who monitors existing affordable housing and provides expertise related to affordable housing. An Advisory Committee oversees the MNRHSO. Massachusetts has only a handful of RHSO's and Reading is proud to have developed this for the Metro North region. Comprehensive Update of the Reading Zoning Bylaw (ZBL) — In 2014, the ZBL was updated to clarify, simplify, and modernize zoning for ease of use by developers. Accessory Apartments are now allowed "by- right" (instead of through a ZBA administered special permit process) if performance standards are met and if the unit is located in an existing structure. Permitting checklists have been developed to simplify zoning further. • Reading 2020 Board of Selectmen Strategic Plan — A planning effort that will establish long term goals and strategic plans for the future was developed in 2014. Planning for future housing needs is an element of this plan so that our policies and regulations support the needs of the community. The Eaton /Lakeview Development is one of the five 40B projects in Reading. The additional 4 pending 40B projects are described below in chronological order: • Several years ago a comprehensive permit was issued for 45 Beacon Court. This project, approved for 10 units, has not been constructed. In the spring of 2015, Lyle Estates applied to MassHousing for a PEL for 16 new units of townhouse style duplex housing on 2.75 acres. This PEL is still pending; however, a 4 lot subdivision was recently approved by the CPDC with the condition that the application to MassHousing be withdrawn. In August of 2015, MassHousing issued a PEL for Reading Village, a 77 -unit 5 -story multi- family development on a site of approximately 35,000 square feet. A comprehensive permit was filed on January 7, 2016 which was approved by the ZBA roughly 14 months later. Through a series of extensions of time and project modifications the plans were revised and the approved project consists of a 68 -unit 4 -story multi - family building on a roughly 42,000 square foot tract of land (an additional parcel is now included). This project is on a corner across from the commuter rail station. 2 In December of 2016, MassHousing issued a PEL for Schoolhouse Commons, a 20 -unit multi- family project that is designed as an adaptive reuse of a former school affiliated with St. Agnes Church. The ZBA is currently reviewing that comprehensive permit application. Site and Proiect • The Applicant is proposing to redevelop 6 parcels of residentially -zoned land totaling approximately 4.5 acres at the corner of Eaton Street and Lakeview Avenue with a 160 -unit rental 40B project which will include 40 affordable units available to households earning at or below 80% of the Area Median Income. The units will be distributed among 3 buildings: o Building 1 will contain 32 units on 4 floors, with 1 floor of underground parking; o Buildings 2 and 3 will each contain 64 units on 4 floors, with 1 floor of underground parking. • The project will provide a total of 270 parking spaces: 184 garage spaces, and 86 surface spaces. A two -way access drive aisle and a system of paths / sidewalks will enable vehicular and pedestrian circulation throughout the site. New fire, water, sewer, electric and gas connections are proposed; stormwater will be managed via underground infiltration chambers. Portions of the site contain wetlands, wetland buffers, 100 -year floodplain and riverfront area. The proposed project encroaches into the 100 -foot wetland buffer as well as the floodplain and riverfront areas. The rear of the site along Walkers Brook will be graded to achieve separation from groundwater requirements. A retaining wall with a parapet and fence will help prevent access to the brook and hazardous steep areas. Note that Conservation has expressed concerns included in the attached DRT notes including a redesign idea and a walking path suggestion. • The site is accessed via Lakeview Avenue, which is a narrow private way that does not conform to Town roadway or pedestrian standards. The attached DRT notes highlight the need for roadway improvements and the need for new sidewalks. One comment is that Lakeview Ave. should become a public road to better sever the whole neighborhood. • Proximity to Downtown & Amenities — the site is located in a residential neighborhood that is a short walk to downtown and the Commuter Rail Station, and a short walk to nearby grocery stores and shopping opportunities on Walkers Brook Drive. Though this site is within walking distance to downtown and various amenities, it should be noted that the site itself is not really within a walkable neighborhood. • The floor plans, landscaping plan, and site plan included in this application generally describe the site layout, landscaping, unit mix and provision of off - street parking. The tabulation provided on Sheet A -0.1 shows that there are 160 units planned with 72 - 1 bedrooms, 72 - 2 bedrooms and 16 - 3 bedrooms. The tabulation does not include the number of bathrooms per unit. The plans do not include information describing the affordable units or where the affordable units are located. • Additional information should be furnished including: • Indicate on plans unit distribution by size, bedrooms, and affordability; • Property Management - No documentation was provided regarding property management including how will trash and recycling be handled for the site; • Lighting — This was requested at the DRT; nothing has been provided; • Parking — Additional details are needed to make sure that this development has been "right- sized" for parking. The DRT notes request consideration of less parking or perhaps phasing the parking as proposed based on actual demand. This would reduce the 3� amount of pavement in favor of adding more landscaping. Consideration of one -way access could further mitigate the need for excess pavement. o Landscaping - Existing Trees — As expressed in the DRT the landscaping should be enhanced especially to provide more of a vegetative buffer for the abutting multi - family use and existing trees should be preserved. These trees should be clearly marked on the site and landscape plans. Sustainable Development The development is in close proximity to a MBTA bus stop located on Walkers Brook Drive, but is not a true transit - oriented development as it is not located in an area in which residents can access all of their needs without a vehicle. A pedestrian bridge to the adjacent Walkers Brook Crossing commercial area would greatly benefit the project. Bike racks should be provided to reduce dependence on automobile use and support alternative forms of transportation. Thank you again for the opportunity to comment on this project. I am happy to answer any further questions. Sinccrcl n� Robert W. LeLacheur Jr. Town Manager Attachment (DRT Notes) cc: Board of Selectmen Zoning Board of Appeals Community Planning and Development Commission Assistant Town Manager Community Development Director 4 Town of Reading Eaton .Lakeview Apartments 40B Development Review Team Meeting May 10, 2017 Eaton Lakeview Apartments 40B May 10, 2017 Staff Present: Town Manager Bob LeLacheur, Assistant Town Manager Jean Delios, Community Development Director Julie Mercier, Economic Development Director Andrew Corona, Public Safety Officer David Savio, Police Lieutenant Christine Amendola, Fire Chief Greg Burns, Deputy Fire Chief Paul Jackson, DPW Director Jeff Zager, Assistant DPW Director Jane Kinsella, Civil Engineer Peter Reinhart, Conservation Administrator Chuck Tirone, Regional Housing Services Coordinator Laurie Stanton, and RMLD Engineer Brian Smith Applicant / Development Team: Architect David DiBenedetto, Engineer Chris Sparages, Attorney Ted Regnante, and 40B Advisor Ed Marchant were present on behalf of the application. Project Summary: The Applicant is proposing to redevelop 6 parcels of residentially -zoned land totaling approximately 4.5 acres at the corner of Eaton Street and Lakeview Avenue with a 160 - unit rental 40B project which will include 40 affordable units available to households earning at or below 80% of the Area Median Income. The units will be distributed among 3 buildings: Building 1 will contain 32 units on 4 floors, with 1 floor of underground parking; and Buildings 2 and 3 will each contain 64 units on 4 floors, with 1 floor of underground parking. The project will provide a total of 270 parking spaces: 184 garage spaces, and 86 surface spaces. A two -way access drive aisle and a system of paths / sidewalks will enable vehicular and pedestrian circulation throughout the site. New fire, water, sewer, electric and gas connections are proposed; stormwater will be managed via underground infiltration chambers. Portions of the site contain wetlands, wetland buffers, 100 -year floodplain and riverfront area. The proposed project encroaches into the 100 -foot wetland buffer and as well as the floodplain and riverfront area. The rear of the site along Walkers Brook will be graded to achieve separation from groundwater requirements. A retaining wall with a parapet and fence will help prevent access to the brook and hazardous steep areas. DPW/Engineering Comment 1. Lakeview Ave Consider develo in 7 Lakeview Avenue to Town standards. 2. Sewer Existin sewer main ends part way up Lakeview, will need to be extended. 3. Sewer Calcs Calculations shall be provided showing that system can handle additional flow. 4. MS4 Permit Project shall adhere to new MS4 permit coming out in July 2017. 5. I/1 Fee Fee will be required and is twice the flow x$4.00. 6. Stormwater Calculations will be needed along with more detailed drainage design Mans. 7. Natural Gas Will likely need to be extended for project. Page 1 of 3 4 Town of Reading Eaton Lakeview Apartments 40B May 10, 2017 Fire Comment 1. Drawings Full size drawings required for comprehensive plan review. 2. Access Road 12' does not meet NFPA standards, must be 20' wide, paved and looped (no hammerhead). 3. Hydrant Hydrant location TBD. 4. Water Main Determine whether water main is sufficient size to handle Fire flow. 5. Assembly Wood frame over podium = mixed -use building 4 sprinklers required. 6. Sprinklers Building will be fully s prinklered with stwidpipes in stairwells. 7. Hookups Locations for Fire /water hookups require review and approval. 8. Amplifier Directional amplifier for communicating out will be required - Fire & Police f -e ucneies. 9. CO Monitors Carbon monoxides stem AND nitrous oxide sensor required for under round parking. 10. Gas Meters Shall be in desi grated place on exterior of building (not inside parking garage), 11. Trash Rooms Details of trash rooms will be needed per Building Code. 12. Snow Removal Fire access must be maintained at all times. 13. Gas Grills Gas rills not allowed on balconies; association documents shall prohibit them. Police Comment 1. Traffic Study Shall include Village St /Lakeview Ave intersection and Hunt Park on Eaton St. 2. Traffic Volume Traffic volume high in this area due to Market Basket. 3. Loading Designated loading area shall be provided on -site; not allowed on- street unless approved by Board of Selectmen. 4. Const. Hours General Bylaw Section 8.9.8 outlines construction hours allowed in Town. Planning / I-lousin Comment 1. Pedestrian Access & Lakeview Ave. Consider providing sidewalks and street improvements along the length of Lakeview Ave for better pedestrian / vehicular access to Walkers Brook Drive and New Crossing Road. Pedestrian bridge across Walkers Brook from project site to Walkers Brook Crossing is strongly encouraged. Improving Lakeview Ave so that it can become a public road will make the whole neighborhood better. 2. Elevations Provide elevations depicting project in relation to Jordan's Furniture retaining wall, and as both sites relate to Walkers Brook. 3. Paper Street Provide more information regarding extent of paper street. 4. Pavement Explore ways to reduce paving on -site, such as one -way access, removal of surface parking {potential to build it later if needed). 5. Snow Storage Not encouraged in parking areas. 6. Trash/Recycling Details TBD, will be huge component of development program. 7. Parking Assigned based on need; garage access restricted to residents. 8. Parking Safety Parking by retaining wall shall be safely secured with curb stops / bollards / berms, etc. 9. Abutters Applicant encouraged to meet with abutters prior to submitting to the ZBA. 10. Landscaping & Trees Consider enhancing landscape buffers to abutters; maintain as many trees as possible, especially those that screen Jordan's retaining wall from site. 11. Lighting Lighting specs and photometrics shall be provided with ZBA filin . 12. Accessibility Elevator access in all buildings; ADA compliant units to be provided. 13. Common Spaces Consider rc)viding rentable/programmable tenant commons aces in the buildings, Page 2 of 3 ob� Town of Reading Eaton Lakeview Apartments 40B May 10, 2017 14. Affordable Units 40 affordable units progosed at 80 % AMI; rents will include utility allowance. 15. Local Preference State allows up to 70% of affordable units to be local preference but must be justified. Conservation Comment 1. Redesign Idea Slight shift in building / parking layout would pull building further out of wetland buffer and make room for additional Fire access lane width. 2. Path Consider adding path at rear of site connected to Lakeview Apartments path (a la "fitness path" at Johnson Woods). 3. P14,yground Opportunity to sink playground and use area for con ensatory flood storage. 4. Easement Dumpster, stockade and chain link fences on abutting property appear to be within a Town drainage easement. 5. Habitat Value Wetland Protection Act requires that habitat value be maintained; removing trees will adversely impact habitat value on the site. RMLD Comment 1. Pole Line Pole line between two properties will need to be maintained. 2. Electric Plan Loads will need to be determined and electric plan reviewed & approved by RMLD. 3. Transformer Location TBD in coordination with RMLD; may need one for each building. Page 3 of 3