HomeMy WebLinkAbout2017-06-05 Housing Authority MinutesTown of Reading F- ,
Meeting Minutes
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Housing Authority
Date: 2017-06-05 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Regular Board Meeting Version: Final
Attendees: Members - Present:
Kevin F. Mulvey, Chair; Diane Cohen, Vice -Chair; Madeline Hodgdon, Ass't
Treasurer; & Richard Robbins, Treasurer; Timothy J. Kelley, Member
Members - Not Present:
Others Present:
Lyn E. Whyte, Secretary
Minutes Respectfully Submitted By: Lyn E. Whyte
Topics of Discussion:
Pursuant to a legally posted meeting, the meeting June5, 2017 convened in the Community Room located at 22
Frank D. Tanner Drive, Reading Town Hall at 5:30 PM.
A regular business meeting of the Reading Housing Authority was held on Monday, June 5, 2017 at 5:30
P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to
order at 5:30 P.M. with the Chair, Kevin F. Mulvey presiding. Those members present and forming a
quorum were Richard Robbins, Diane L. Cohen, Timothy J. Kelley and Lynn Hodgdon as well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move Diane Second Richard Vote 5-0
17-075 VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 8, 2017, as
presented.
Finances Move Richard Second Diane Vote 5-0
17-076 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #6871-
6905 Payroll Summary as presented for May, 2017. Section 8 Voucher Program; June 1, 2017 wire transfer in
the amount of $99,620.72 as presented.
Finances Move Tim Second Diane Vote 5-0
17-077 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end,
April 2017 of the current fiscal year.
Certificate of Final Completion: FISH #246051 Move Tim Second Richard Vote 5-0
17-078 VOTED: To approve, sign and submit the Certification of Final Completion and Certificate of Compliance
with Bidding Laws and Capital Plan to DHCD in the amount of $37,665.00 for costs associated with project number
246051; Removal of existing hallway flooring and installation of new VCT vinyl composite flooring in its place at
RHA 667-1 & 2 development property located on Frank D. Tanner Drive. Project costs to be reimbursed to RHA by
DHCD through capital funding program.
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Service Contrac Move Second Vote 5-0
17-079 VOTED: To approve and authorize the Executive Director to enter into a service agreement with D & V
Mainsail Associates as presented to begin an Executive Search process for a new Executive Director for the
Reading Housing Authority.
Personnel Matters:
- Confirmation of submittal of Board Attendance to DHCD for month of May, 2017 was
provided to Board.
- Executive Director presented official notice of her impending retirement effective September 30, 2017.
Upon discussion, the RHA Board will begin a search for a replacement by entering into an agreement with
an outside firm specializing in an Executive Search specific to a housing authority. A motion was presented
and approved.
Report of Proarams•
- Vacancy Report- Emily LaMacchia, Housing Manager provided May monthly vacancy report for all
programs. At this time, we had four elderly vacancies in the month of May; however, all units in all
programs were fully leased at months' end. An aging population is overall reason for higher than normal
turnovers. This trend may continue into the RHA FY2018.
- Sec 8 Report- Report provided by Executive Director. CHA as administering agency for the RHA Section 8
program has 102 vouchers leased and one voucher out looking, utilizing full capacity of funding. Future funding
continues to be limited to one to two months of advance notice only. At this time, we are looking at issuing 1-2
new vouchers prior to our fiscal year end with hope for additional funding to support full lease -up. Overall, the
program remains financially solvent.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
- Monthly Work Order/Maintenance Report for month of May, 2017.
- Forwarded approved April, 2017 Board Meeting Minutes to Town Clerk on or about 05/09/17.
New Business:
- Executive Director requested board approval to close out modernization project FISH#246051 at an overall cost
of $37,665.00; Installation of new VCT flooring in our 667 Elderly Development. Certificate of Completion and
Certificate of Compliance were presented for final review. A motion was presented and approved.
- Final copy of submitted DHCD CIP Plan for FYI and beyond (5 Year Modernization Plan) was
provided to the Board in a chart format for review of future plans for the RHA.
- Executive Director provided DHCD correspondence notifying the RHA of an Award of Formula
Funding for FY2020 in the amount of $72,140. Additional correspondence from DHCD indicates an expected
full launch of a state centralized waitlist similar to our Section 8 waitlist process sometime in the Spring of 2018.
It will be a slow rollout of that new waidist process.
Real Estate Matter:
Gazebo Circle: Unit 411 Foreclosure sale update. There is a potential buyer for said property; however, title
is not yet clear. RHA legal counsel, Mr. Brad Latham, has asked for remediation for the RHA before
relinquishing any rights to this affordable unit. As of June meeting, our legal counsel has no new updates to
provide. No additional responses to correspondence forwarded on our behalf have been received. Any
additional information will be provided to the Board as it become available.
- Gazebo Circle: Potential resale of an affordable 3 -BR unit: Based on current appraisals, an affordable resale
price of $288,000 has been set for the resale of said unit. The prospective buyer resides in unit with her
mother, the current owner, and ownership will be transferred. Financing has been secured and RHA was
notified of a closing date of June 12, 2017. All affordable documentation regarding the Deed Rider and
subsequent Discount Certificate has been forwarded to the closing attorney and will be properly recorded.
The unit will remain as an affordable unit upon resale.
- Questions regarding the RHA properties noted on the Town's Subsidized Housing Inventory will be
looked at and discussed further before proceeding with any additional actions.
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Board Schedule
July, 2017 BOARD MEETING; 07/10/2017 rQ 5:30 pm
17-080 TO ADJOURN: 6:30 PM. Move Richard Second Lynn Vote 5-0
F
lysyte, Secre &Executive Director
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