HomeMy WebLinkAbout2012-03-29 RMLD Board of Commissioners Minutes - Executive SessionReading Municipal Light Board of Commissioners
Executive Session
230 Ash Street
Reading, MA 01867
March 29, 2012
Start Time of Executive Session: 9:05 p.m.
End Time of Executive Session: 9:10 p.m.
Commissioners:
Philip Pacino, Chairman Gina Snyder, Vice Chair, Secretary
Mary Ellen O'Neill Robert SoB
Marsie West
Attendees:
Vincent Cameron, General Manager Kevin Sullivan, Engineering & Operations Manager
Approval of Minutes of February 29, 2012 Executive Board Meeting
Ms. Snyder made a motion seconded by Mr. Soli approve the Executive Session meeting minutes of February ry 29, 2012
with changes.
Chairman Pacino called for a poll of the vote:
Chairman Pacino, Aye; Ms. O'Neill, Aye; Mr. Soli, Aye; Ms. Snyder, Aye; and Ms. West, Abstained.
Motion carried 4:0:1. Ms. West abstained.
Rubin and Rudman Billing on Bid Execution
Mr. Cameron stated that Commissioner O'Neill had asked, on the weekly payable questions, for an explanation of the
legal bills related to the Itron contract. Mr. Cameron said that the Itron bid award for the Fixed Network for the Meter
Upgrade Project was very involved. The bid was awarded at the December, 2011 Board Meeting. At this time, Mr.
Cameron stated to the RMLD Board that negotiations would proceed with Itron to develop a contract agreeable to both
parties. While the bid outlined the costs, the exact contract terms had to be negotiated once the award was made. The
negotiations were done by Craig Owen, Kevin Sullivan, and Ms. Lawrence from Rubin and Rudman. Mr. Sullivan said
that during the negotiations, Itron agreed to waive the freight charges of $4,000, increase the warranty terms, and agree
to the travel expenses per the RMLD terms.
Mr. Cameron said that loon's initial terms and conditions were very much one sided favoring Itron and the Statement of
Work needed to be changed so that the project would go more smoothly in favor of the RMLD.
Ms. O'Neill asked if these terms could have been asked for up front. Mr. Cameron said that the rales for award in this
bid were normal for a project like this. Mr. Cameron also said that the RMLD followed Chapter 30B during the Itron bid
process, which included negotiating with the successful bidder.
Motion to Adjourn
At 9:10 p.m. Ms. Snyder made a motion seconded by Mr. Sob that the Board adjourn the Executive Session and return to
Regular Session for the sole purpose of adjournment.
Chairman Pacino called for a poll of the vote:
Chairman Pacino, Aye; Ms. O'Neill, Aye; Mr. Soli, Aye; Ms. Snyder, Aye, and Ms. West; Aye.
Motion carried 5:0:0.
A true copy of the RMLD Board of Commissioners minutes
as approved by a majority of the Commission.
Gina Snyder, Secretary
RMLD Board of Commissioners