HomeMy WebLinkAbout2017-04-03 Housing Authority MinutesTown of Reading
,r Meeting Minutes
Board - Committee - Commission - Council: ? 2: 05
Housing Authority
Date: 2017-04-03 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Regular Board Meeting Version: Final
Attendees: Members - Present:
Kevin F. Mulvey, Chair; Madeline Hodgdon, Ass't Treasurer; & Richard
Robbins, Treasurer
Members - Not Present:
Diane Cohen and Timothy J. Kelley
Others Present:
Lyn E. Whyte, Secretary
Minutes Respectfully Submitted By: Lyn E. Whyte
Topics of Discussion:
Pursuant to a legally posted meeting, the meeting April 3, 2017 convened in the Community Room located at 22
Frank D. Tanner Drive, Reading Town Hall at 5:30 PM.
A regular business meeting of the Reading Housing Authority was held on Monday, April 3, 2017 at 5:30 P.M at
the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at
5:30 P.M. with the Chair, Kevin F. Mulvey presiding. Those members present and forming a quorum were
Richard Robbins and Lynn Hodgdon as well as the Smretary/Executive Director, Lyn Whyte. Diane Cohen and
Timothy J. Kelley were absent.
Minutes Move Richard Second Lynn Vote 3-0
17-059 VOTED: To accept for the record the Minutes of the Regular Business Meeting of March 6, 2017, as
presented.
Finances Move Richard Second Lynn Vote 3-0
17-060 VOTED: To approve and sign the checkroll/billroll for the period for Amounts Payable Check #6784-
6821 Payroll Summary as presented for March 2017. Section 8 Voucher Program; April 1, 2017 wirc transfer
in the amount of $103,906.14 as presented.
Finances Move Lynn Second Richard Vote 3-0
17-061 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end,
February 2017 of the current fiscal year.
DOS Rate Chan ee Move Richard Second Lynn Vyje 3-0
17-062 VOTED: To accept and approve the minimum base wage rates as presented by Comm. Of MA, DOS
effective 04/01/17 for General Maintenance Q S 28.48 base rate and Maintenance Man II Q $26.62
base rate.
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HUD Annual Aaenev Plan Update Move Richard Second Lynn Vote 3.0
17-063 VOTED: To approve the RHA submission of Civil Right Certification es part of the BHA HUD Annual
Agency Plan update to HUD as presented.
667 1&2. Flooring Install Proieet Move Richard Second Lynn Vote 3-0
17-064 VOTED: To approve and authorize Executive Director, Lyn Whyte to award and enter into a contract
with Allstate Asbestos Abatement of Lowell, MA, the lowest, eligible and responsible bidder to install flooring at
our 667 1&2 elderly development on Frank D. Tanner Drive, Reading, MA at a cost of $37,000.00.
Trash Contract Move Richard Snood Lynn vote 3-0
17.065 VOTED: To authorize the Executive Director to sign a one year service agreement with Hiltz of
Gloucester, MA, renewable annually for an additional two years, at a cost not to exceed $740.00 per month for
pickup at our 667 elderly development the first year and as noted in agreement for years two and three. Said
contract shall have a 60 day notice escape clause for either party. Vendor is required to supply the necessary
insurance coverage before commencing the contract.
Personnel Matters:
- Confirmation of submittal of Board Attendance to DHCD for month of March, 2017 was provided to Board.
Emily's return date to work was April 3, 2017.
Report of Programs:
- Vacancy Report- Lyn Whyte, E.D. provided March monthly vacancy report for all programs. At this time, all
programs are fully leased.
- Sec 8 Report. Report provided by Executive Director. CHA as administering agency for the RHA section 8
program has 104 vouchers leased utilizing full capacity of funding. Future funding is limited to one to two
months of advance notice only. At this time, new vouchers are not being issued due to lack of additional
funding to support full lease-up.
- Resident Service CeoNinator- Current Tannerville Newsletter provided. Note tenant meeting scheduled for
April 5, 2017 to inform residents of upcoming projects.
- Monthly Work Order/Maintenance Report for month of March, 2017.
Forwmded approved December 2016 and January 2017 Board Meeting Minutes to Town Clerk 03/07/17.
New Business:
- Executive Director requested approval of new DOS (Dept of Occupational Services) wage rates for
maintenance staff effective April 1, 2017 per DOS notification letter dared March 3, 2017. Motion was
presented and approved.
- Executive Director requested approval to sign end submit annual Civil Rights Certifications as part of the BHA
HUD Annual Agency Plan Update. Motion was presented and approved.
- Executive Director requested approval to enter into contract in the amount of $37,000 with Allstate Asbestos
Abatement, the lowest eligible and responsible bidder on modernization project FISH #246051 for installation
of new hallway Flooring at our 667 1&1 elderly development. Motion was presented and approved.
- Executive Director requested approval to enter into contract with Hiltz Waste Disposal Inc., Gloucester, MA,
for crash disposal at our 667 1&2 elderly development effective Jane 1, 2017. The contract is a one year
service agreement with an option to renew for an additional two years if the housing authority chooses to
exercise that option. A motion was presented and approved.
- Update only; DHCD Public Housing Notices PHN 2017-07 & PHN 2017-08 regarding ongoing and potential
changes in regulations regarding both modernization of public housing and tenant participation in regard to
tenant board member elections was provided to all Board members for their review. Implementation of any
changes has not yet been finalized.
Real Estate Matter.
- Gazebo Circle: Unit 411 Foreclosure sale update. There is a potential buyer for said property; however, title
is not yet clear. RHA legal counsel, Mr. Bred Latham, has asked for remediation for the RHA before
relinquishing any rights to this affordable unit. Additional updates in this regard will be provided to the
Board as they become available.
- Gazebo Circle: Potential resale of an affordable 3-BR unit. Owner has asked that her adult child be given the
opportunity to purchase the affordable unit from her. The adult child has met all criteria to participate in the
First Time Homebuyers program associated with this property and she is in the process of securing financing.
The unit will remain as an affordable unit upon resale.
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BoordSehedu/e
MAY, 2017 BOARD MEETING; 05/08/2017 ® 5:30 pot
17-066 TO ADJOURN: 6:00 PM. Move Richard and Lynn Vote 3-0
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