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Home My WebLink About2016-11-14 Subsequent Town Meeting MinutesSUBSEQUENT TOWN MEETING Reading Memorial High School November 14, 2016 Preforming Arts Center The Precincts listed below met at 7:00 PM to conduct the following business: Precinct 2 - Met with no business conducted, lack of quorum The meeting was called to order by the Moderator, Alan E. Foulds, at 7:31 PM, there being a quorum present. The Invocation was given by Philip Pacino, Precinct 5 followed by the Pledge of Allegiance to the Flag was said by all in attendance. Motion made by John Halsey, Board of Selectmen to dispense of the reading of all motions in their entirety. ARTICLE 1: To hear and act on the reports of Trustees, Municipal Light Board, Finance Committee, and any other Town Official, Board or Committee. Reports given: Municipal Light Board Coleen O'Brien, General Manager the Board of Selectmen, School Committee, Library Bylaw Committee, Town Manager, Town Accountant Reading Municipal Light Department (RMLD) made significant progress over the last year in meeting its goals to reorganize, increase efficiency measures, reduce peak demand, improve employee skill sets, address reliability in short -and -long term maintenance and system capacity issues. The electric industry remains volatile while the New England area rates continue to rise due to capacity and transmission costs. The region has also made a major move towards embracing renewables, including solar. While RMLD has positioned itself to capture the benefits of the renewables for its customers, e.g. RMLD's new Community Solar Choice Program, RMLD must at the same time focus on mitigating revenue impacts that the renewables may pose as a competition to electric sales. Solar, for example, can be a challenge for the enterprise side of RMLD, as well as how it impacts the physical balancing and safety of the electrical system itself. To re-emphasize our continued efforts over the past year, RMLD remains in a transition phase from reactive to proactive. A quality electric utility must have the ability to be proactive in all disciplines of planning, including system function and operation, staffing, succession and skill training. It must have the ability to be reactive through planned reaction procedures to unforeseen events, such as weather and power market volatility. It must be diligent in ensuring that its plans and strategies are reviewed at such a frequency so as to ensure that the utility stays aligned with the path of success. RMLD staff has continued its hard work to review, develop and implement all of the necessary actions to ensure a high level of quality. The focus of peak reduction remains one of the key factors in rate cost savings. Shaving our peak usage during peak periods, typically during hot summer months, has intensified. The savings associated with the shaving of just one megawatt during peak hours is now worth more than double it was last year. Communication efforts, Twitter, and a whole host of RMLD programs, now target peak reductions. In fact, our school educational piece will focus on the benefits of shaving the peak with a new and more hip motto of "SHRED THE PEAK." 11 Pc SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 The institutions of higher education have long been known for their ability to implement change management through the education of children up to their parents. For example, recycling. Our schools have made excellent headway in changing the way our children and we as adults look at waste, its cost and its overall impact to our environment. Recycling is now a common household term. RMLD wants to utilize the same strategies from the ground up to educate about the value of conservation, especially during peak demand times, when the price of electricity is at its highest and when most of the more inefficient and environmental impacting generators are called for action. Our cover art depicts skate boarders SHREDDING THE PEAK. Looking forward, the RMLD will be changing its T -Shirt contest to an art contest on this theme. The art work will be displayed in RMLD using recycled framing. RMLD will be looking to introduce a similar contest into the high school art program using a blend of mixed media like photography to depict similar conservation and peak reduction aspects. Join us in our continued efforts to get greener, be efficient, go paperless, and SHRED THE PEAK. Motion made by John Halsey, Board of Selectmen and Article 1 was tabled Motion Carried ARTICLE 2: Motion made by John Halsey, Board of Selectmen and Article 2 was tabled Motion Carried ARTICLE 3: Motion made by the Board of Selectmen that the Town vote to amend the FY 2017-27 Capital Improvements Program as provided for in Section 7.7 of the Reading Home Rule Charter and as previously amended, by making these changes: General Fund FY17: +14,000 $50,000 DPW Sidewalk Plow (trade-in to acquire new $130,000 unit) $30,000 DPW/Engineering Scanner/Plotter (moved up from FY18) + $19,000 School van (total now $55,000) + $15,000 West Side Fire roof repair (total now $90,000) - $100,000 Reduce allocation to cemetery space needs evaluation FY18: -$215,000 $135,000 DPW Screener (replace 1994 equipment - moved up from FY20) - $350,000 RMHS Boilers (defer to FY20 as part of larger energy efficient review) FY19: + Various other changes made Enterprise Funds - Water FY17: +$300,000 $320,000 water main work and related repairs + $15,000 unidirectional flushing program (now $45,000) 21 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 - $35,000 Car number 2 Reduce debt service by $300,000 in Article 11 - no net change in capital + debt; FY17 Debt service further reduced by $23,947 due to refinancing FY18: +$135,000 $150,000 Replace Truck #6 (move up from FY20 and increase by $30k) $60,000 Emerald & Lothrop Booster station design ($75,000) SCADA Upgrade - not needed Reduce debt service by $499,300, combination of $18,300 refinancing savings and delaying $481,000 of debt issuance for water main repair projects FY19: + Various changes made Enterprise Funds - Sewer FY17: None FY18: None Reduce debt service by $488,571 - Charles & Sturges sewer station debt issuance delayed FY19: + Various changes made Enterprise Funds - Storm Water FY17: None FY18: 0 Reduce debt service by $570,917 by delaying debt issuance for $1.55 million for 3 drainage projects: Sturges ($0.2mil) /Main ($0.9mil) / Minot ($0.45mil) FY19: + Various changes made Background: This Article is included in every Town Meeting Warrant. The Reading General Bylaw - section 6.1.3 states No funds may be appropriated for any capital item unless such item is included in the Capital Improvements Program (CIP), and is scheduled for funding in the Fiscal Year in which the appropriation is to be made." Bond ratings agencies also want to ensure that changes to a long-term CIP are adequately described. Reading Memorial High School construction litigation Once the final settlement is reached, the capital plan for the General Fund will be rearranged to accommodate any debt that is required. A draft plan that is thought to be worst case in terms of deferring capital spending has been prepared and will be published as soon as possible. Facilities, Recreation and Public Works Equipment spending are deferred by various time frames. Presentation given by: Bob LeLacheur - See Attached Finance Committee Resort - given by Peter Lvdecker: The Finance Committee recommends the proposed amendments to the FY 2017 - FY 2027 Capital Improvements Program by a vote of 9-0-0 at their meeting on November 14, 2016. Placing items in the Capital Improvement Program is a prerequisite but in itself does not authorize spending funds towards these items. 31 Page Reading Memorial High School Preforming Arts Center Bylaw Committee Report Board of Selectmen Report: this Article. Motion Carried SUBSEQUENT TOWN MEETING November 14, 2016 No report The Board of Selectmen on October 4, 2016 voted 4-0-0 to support Motion made by John Halsey, Board of Selectmen to temporally adjourn Subsequent Town Meeting at 8:01 PM to conduct business a separate Special Town Meeting. Motion Carried Subsequent Town Meeting was called back to order by Alan Foulds, Town Moderator at 8:03 PM ARTICLE 4: Motion made by the Board of Selectmen that the Town to vote to authorize the Board of Selectmen to sell, exchange, or dispose of, various items of Town tangible property, upon such terms and conditions as they may determine; as listed below: Dept Item Est Value Disposal Method DPW Sidewalk Plow C480 (2012 - 741 hours but defective $80,000 Trade -In DPW Front End loader $15,000 Trade-in PS/Fire GMC Horton Ambulance 2006 $10,000 Trade-in PS/Fire Lucas Device/EMS Trade-in DPW(w) Ford F350-2WD Diesel 2004 _$4,000 $21,500 Auction DPW Engineering Plotter Cannon iPF810 $21000 Trade-in DPW Engineering Scanner KIP 7100 $2,000 Trade-in DPW Utility Trailer 1989 $1500 Auction Schools Comdial phones stem (Coolidge) $575 Trade-in Presentation given by: Bob LeLacheur - See Attached Finance Committee Report - given by Marc Moll: At their meeting on November 14, 2016 the Finance Committee recommends the subject matter of this Article by a vote of 9-0-0. Bylaw Committee Report: Board of Selectmen Report: this Article. Motion Carried 41 Page No report The Board of Selectmen on October 4, 2016 voted 4-0-0 to support SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 ARTICLE 5: Motion made by the Board of Selectmen that the Town vote to appropriate the premium paid to the Town upon the sale of bonds issued for the purpose of constructing a new library, and for the payment of all costs incidental and related thereto, which bonds are the subject of a Proposition 21/2 debt exclusion, to pay costs of the project being financed by such bonds, and to reduce the amount authorized to be borrowed for such project by the same amount. Background: This Article is for financial housekeeping only Recall that the approximate funding for the Library project is as follows: $18.4 million Total as authorized by Town Meeting and then approved by the voters $ 5.1 million State grant from the Board of Library Commissioners $13.3 million Expected local share, as a debt exclusion On January 15, 2015 and then on June 21, 2016 the town sold a total of $12.115 million par value of debt at a premium price (therefore with a higher interest cost) that covered the $13.3 million local share. An Article at the Special Town Meeting in February 2015 made a technical correction for that first sale, and this Article requests the same for the most recent sale. MA DOR requires that Town Meeting must vote to reduce the original authorization (as amended by Special Town Meeting in February 2015) by the amount of the $230,000 premium received in June 2016. This is a technical correction only - it has no impact on the amount that taxpayers are being asked to pay. Presentation given by: • Bob LeLacheur - See Attached Finance Committee Report - given by Vanessa Alvarado: At their meeting on October 4, 2016 the Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. This article is a financial technical correction only and is required by the auditors. Bylaw Committee Report: No report Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 4-0-0 to support this Article. Motion Carried ARTICLE 6: Motion made by the Board of Selectmen that the Town vote to amend the votes taken under Articles 7 and 9 of the November 8, 2010 Subsequent Town Meeting to reduce the amounts authorized thereby for MWRA Water Bonds by $235,000 and for the Killam School Remodeling Project by $3,050 respectively; or take any other action with respect thereto. Background: This Article is also for financial housekeeping only Debt had been authorized for the above projects, and the final costs were known to be less by the amounts stated above before the debt was sold. This Article removes the excess debt authorized. Presentation given by: • Bob LeLacheur - See Attached 51 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 Finance Committee Report — given by Anne Landry: At their meeting on October 4, 2016 the Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. This article is a financial clean-up only and is suggested by the auditors. Bylaw Committee Report: No report Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 4-0-0 to support this Article. Motion Carried ARTICLE 7: Motion made by the Board of Selectmen that the Town vote to appropriate, in accordance with Chapter 44, Section 10 of the Massachusetts General Laws, the sum of $141,224.72, to be added to the amounts appropriated under Article 6 of the January 28, 2013 Special Town Meeting and Article 6 of the February 13, 2014 Special Town Meeting for the purpose of renovating and expanding the Reading Public Library located at 64 Middlesex Avenue, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services, temporary relocation and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Library Trustees, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said improvements; and to authorize the Board of Library Trustees and/or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article from the following available funds: ♦ $120,360.79 to be transferred from the unexpended proceeds of the Town's bonds, dated June 21, 2016, which were issued for RMHS Retaining Wall pursuant to the vote taken under Article 6 of the April 27, 2015 Special Town Meeting; ♦ $13,130,86 to be transferred from the unexpended proceeds of Town's bonds dated June 21, 2016, which were issued for Modular Classrooms pursuant to the vote taken under Article 5 of the April 27, 2015 Special Town Meeting; ♦ $7,728.07 to be transferred from the unexpended proceeds of the Town's bonds, dated November 1, 2007, which were issued for Downtown Improvements pursuant to the vote taken under Article 18 of the April 23, 2007 Annual Town Meeting; and ♦ 5.00 to be transferred from the unexpended proceeds of the Town's bonds, dated August 1, 2009, which were issued for the purpose of Energy Improvements pursuant to the vote taken under Article 15 of the April 27, 2009 Annual Town Meeting; and to authorize the Town Manager to take any action necessary or appropriate to carry out this project; provided, however that this vote shall not take effect until the Town Manager determines, in his sole discretion, that sufficient funds have been authorized to complete the project in a satisfactory manner. Background: This Article is also for financial housekeeping, but will need more discussion Debt had been authorized for the above projects, and the final costs were not known before the debt was sold. This Article moves $141,224.72 in debt already sold for these four projects to the Library project as available additional funding. State finance law limits what projects may receive these types of transfers, and the Library building project is eligible, subject only to this Town Meeting approval. If this transfer is not approved, by law the town must find another candidate project within the general fund. The West Street roadway project is the only other possibility, but as of this writing the local share is fully funded. 61 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 The Library building project as it comes down to the wire will need additional funding, which is described below. If this Article is approved, the project authorization and funding would change from that cited in Article 5 to be as follows: $18,541,224.72 Authorized by Town Meeting $ 141,224.72 Approved inside the tax levy $18,400,000 Approved as debt exclusion by voters $ 5,100,000 State grant from the Board of Library Commissioners $13,300,000 Debt exclusion, already issued Library Project - Summary As of this writing in late September, the project is up to an estimated $149,000 over budget for known costs. Additionally, in order to keep the project on schedule the Town Manager directed the contractor to do work valued as high as $100,000 and acknowledged there was a dispute as to who was ultimately responsible for that cost. Thus right now the worst case is a $250,000 over budget situation, but the final amount is expected to be lower, possibly within the bounds of this additional $141,224.72 cited above. Note that this project was established prior to the formation of the Permanent Building Committee (PBC). Instead this project has an ad-hoc Library Building Committee (LBC) which consists of three volunteers involved in design and construction from the community, two Library Trustees, one Library staff member appointed by the Library Director and one other member appointed by the Town Manager (as revised in June 2014). The LBC is advisory to the Facilities Director, who is in turn advisory along with the hired Owner's Project Manager (OPM) to the Town Manager. Therefore it is the Town Manager that takes full responsibility for any project cost overage. Please note that two of the LBC community members (who are also fellow Town Meeting members) are part of the five -member PBC, so the ensuing dialogue on the most efficient and effective way to manage a future building project has been robust. The PBC expects to bring suggested General Bylaw changes to Town Meeting in April 2017 based on these discussions. The current bylaw suggests the PBC would serve as the final authority for building projects. The Library building project had a traditional amount of contingency funds set aside at the beginning, meant to handle unexpected conditions (UC) and change orders (CO). CO are typically driven by the imperfect coordination of project design and construction, and by the owner deciding on a different course of action as the project unfolds. Each of those types of CO have occurred in this project, resulting in a few months of additional time as well as additional costs. Experts cite this CO part of the project as being handled by the traditional contingency funding. In contrast, UC have occurred at a cost above typical contingency funding levels. The two most significant types of UC involve: 1) site conditions - significant ledge under the rear parking lot, not revealed by early test borings; and 2) existing building conditions - poor quality work on previous construction projects not revealed by testing and only evident upon significant demolition. Each of these facts has served as a lesson learned for project management and the PBC. Better pre - project initial funding and site exploration should have revealed the ledge condition. Instead, significant efforts to break up what was thought to be little bits of ledge' ultimately led instead to a mid -project re- design and relocation of the drainage and stormwater systems. It is more difficult to determine if the relatively poor condition of the existing building could have been ascertained, but the lesson learned here has been to not repeat that mistake. This Library building project in 2016 could have been kept under budget had shortcuts been chosen, as they clearly had been in the 71 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 past. However, the project management team consistently ordered that work done on the Library be completed to a 50 -year construction standard. For example, significant water -proofing efforts were done and then redone on the foundation - it is clear that for the last significant building renovation that this cost was skipped, resulting in flooding of the basement on a regular occasion. The Library Building Committee, meeting monthly with the project management team, has been aware of budget overages for several months, although as of this writing none of us know what the final outcome will be. Along the way, some project costs were absorbed outside the project by DPW, Facilities, the Library Trustees, Technology and the Town Manager's Office. Some costs outside the original scope of the project were done as part of it, because labor and materials were handy and comparatively less expensive. For example, repairs to the retaining wall on Deering Street were budgeted, but the condition upon some excavation was far worse than imagined, so the entire wall was rebuilt, as it would need to be eventually. In summary, given the design and location choice, Town Meeting should be confident that this project was done the right way. The collaboration, communication and cooperation between all the stakeholders has been excellent ... if exhausting at times. Under the design direction of the architect, Library staff and Trustees; the project oversight by the OPM and the Facilities Director; and with the hard work of the general contractor and all of the trades subcontractors, the community will have a building to be proud of for many years. Presentation given by: Bob LeLacheur - See Attached Finance Committee Resort - given by David Neshat: At their meeting on October 4, 2016 the Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. Bylaw Committee Report: No report Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 4-0-0 to support this Article. After some discussion a voted was taken 2/3rds Vote Required 130 Voted in the affirmative 5 Voted in the negative 146 Town Meeting Members in Attendance Motion Carried ARTICLE 8: Motion made by the Board of Selectmen that the Town vote to appropriate, in accordance with Chapter 44, Section 10 of the Massachusetts General Laws, the sum of $69,970.09, to be added to the amounts appropriated under Article 7 of the September 29, 2014 Special Town Meeting for the purpose of making water main improvements, including paying the costs of easements, consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said water main improvements; and to authorize the Town Manager to enter into any and all contracts and 81 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 agreements as may be necessary to carry out the purposes of this Article from the following available funds: ♦ $42,868.89 to be transferred from the unexpended proceeds of the Town's bonds, dated January 1, 2005, which were issued for Water Treatment Plant design pursuant to the vote taken under Article 11 of the November 10, 2003 Subsequent Town Meeting; ♦ $26,707.20 to be transferred from the unexpended proceeds of the Town's bonds, dated February 1, 2009, which were issued for Water Treatment Plant demolition pursuant to the vote taken under Article 9 of the June 30, 2008 Special Town Meeting; and ♦ 394.00 to be transferred from the unexpended proceeds of the Town's bonds, dated November 1, 2007, which were issued for MWRA Buy pursuant to the vote taken under Article 4 of the June 12, 2006 Special Town Meeting; and to authorize the Town Manager to take any action necessary or appropriate to carry out this project; provided, however that this vote shall not take effect until the Town Manager determines, in his sole discretion, that sufficient funds have been authorized to complete the project in a satisfactory manner. Background: This Article is also for the financial housekeeping done under Article 7, but for funds in the Water Enterprise Fund. Debt had been authorized for the above projects, and the final costs were not known before the debt was sold. This Article moves $69,970.09 in debt already sold for these three projects to the $3.45 million water main project as available additional funding. The first phase of this work was for the Salem Street project done this summer, for which $1.115 million in debt has been sold. If approved, this $69,970.09 in funding will be added to ongoing water main work. The remaining $2.335 million in debt authorized is expected to be increased in April 2017 to $3 million and then issued within one year. Presentation given by: Bob LeLacheur - See Attached Finance Committee Report - given by Mark Dockser: At their meeting on October 4, 2016 the Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. Bylaw Committee Report: No report Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 4-0-0 to support this Article. After some discussion a voted was taken 2/3rds Vote Required Declared by Moderator 146 Town Meeting Members in Attendance Motion Carried ARTICLE 9: Motion made by the Board of Selectmen that the Town vote to appropriate the sum of $1,688,000 (consisting of $422,000 in low interest loans and $1,266,000 in grant funds) for the purpose of making extraordinary repairs to or replacement of sanitary sewer collection systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the 91 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said sanitary sewer improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. Background: This Article and the Background below are identical to that shown to Annual Town Meeting in April 2015. However the motion approved by that Town Meeting on the floor only referenced the $422,000 of low-interest loans highlighted below as debt authorization, when in fact it should have also authorized the Town to accept the $1,266,000 in grant funding from the MWRA. We apologize for that oversight, but are encouraged that before we accepted that grant we have a good system of internal controls that uncovered this discrepancy. The MWRA's Infiltration and Inflow (I/I) Local Financial Assistance Program provides support to MWRA member communities to perform sewer rehabilitation to minimize excess flows due to infiltration and inflow into the sewer system. In previous years the Assistance Program provided financial assistance to member communities through a combination of a 45% grant and a 55% low-interest loan. MWRA has revised the program for the current Phase 9 and future Phase 10. The financial assistance for these two phases will be allocated to member communities in the form of a 75% grant and a 25% low-interest loan. MWRA Assistance • The assistance is provided through a combination grant and low-interest loan • Phase 8 Allocation balance $71,000 (45% grant; 55% low-interest loan) • Phase 9 Allocation is $844,000 ($633,000 grant; $211,000 low-interest loan) • Phase 10 Allocation is $844,000 ($633,000 grant; $211,000 low-interest loan) • Loan pay back to the MWRA - equal installments up to a ten year period beginning one year after distribution of the funds Acceptance of the grant/loan offer will enable the Town to continue with its I/I removal program to remove unwanted sewage flows from the sewer system which reduces excess assessments from MWRA and decreases the excess demand on the sewer system. The anticipated project for this Phase will be to perform manhole rehabilitation, spot repairs, lining and replacement of sewers. Infiltration occurs when surface water enters sewers through leaks, cracks and faulty joints in pipes and manholes. Inflow is caused from storm water runoff that enters the sewer system through improper connections such as cross connected drains, roof drains and sump pumps. Since the inception of MWRA's Assistance Program the Town's I/I removal program has consisted of the following types of projects: • House-to-house inspections o The house-to-house inspections identify inappropriate direct connections (inflow) to the Town's sewer system with the purpose of assisting residents with identifying methods to remove the connections. The Town also provides limited financial assistance to the homeowner. • TV inspections, testing and sealing of manholes and sewer mains o TV inspections and the testing and sealing of manholes and sewer mains allows the Town to internally inspect sewer mains and manholes to with the purpose of identifying and eliminating points of infiltration into the sewer system. • Sewer system smoke testing o Smoke testing of the sewer system is a method of identifying points of infiltration or inflow into the sewer system where visual or TV inspection access is not possible 101 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 • Spot repair, lining and replacement of sewers o Spot repairs, lining and replacement of sewers are performed when damage to the sewer system is not repairable or cost effective through internal sealing. • Flow metering, spot gauging and dye testing o Flow metering, gauging and dye testing is performed to assist the Town in determining the areas of the sewer system that are experiencing the highest levels infiltration and inflow. Flow metering also assists in determining how affective the Town has been in mitigating I/I for the past several years. • Sewer System Data management o Project updates the Town's GIS sewer database to incorporate historic closed circuit inspection data and enable future closed circuit inspection sewer system data. The resulting data will be used to assess future capital project needs and to perform asset management of the system. Presentation given by: • Bob LeLacheur - See Attached Finance Committee Report - given by Paul McNeice: At their meeting on October 4, 2016 the Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. Bylaw Committee Report: No report Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 4-0-0 to support this Article. Motion Carried ARTICLE 10: Motion made by Barry Berman, Board of Selectmen to Indefinitely Postpone the subject matter of Article 10 Motion to Indefinitely Postpone Carried ARTICLE 11: Motion made by the Finance Committee that the Town vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2016, as adopted under Article 12 of the Annual Town Meeting of March 1, 2016; and to utilize the sum of $140,000 in state aid, raise and appropriate the sum of $216,648 and transfer the sum of $133,152 from certified free cash in the Treasury, for a total of $489,800, to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, as follows: General Fund - Wages and Fxnenses Account Line Description Decrease Increase B99 - Benefits Health Insurance Premiums -$200,000 $175,000 Expenses Worker Comp Premiums +$20,000 Medicare +$5,000 C99 - Capital New CIP changes $5�009 Expenses DPW Sidewalk Plow +$50,000 (NEW) $579,000 DPW Plotter/Scanner $30,000 School Van +$19,000 now $55,000) 111 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 Enterprise Funds - Wages and Expenses Account Line Reduce allocation (cemetery) -$100,000 Decrease Increase Approved in September CIP but not funded Debt Service - water mains $300,000 DPW: Loader JD 624G (2007) $210,000 Capital spending - water mains $320,000; +$15,000 for unidirectional flushing; $35,000 for Car #2 $300,000 FacCORE: reclassify Security Eval $125,000 Subtotals $0 FacTown: West Side Fire roofing $90,000 Net Operating Expenses $0 FacSchools: Furniture $65,000 From Water Reserves $0 FacCORE: EMS upgrades to buildings $50,000 FacCORE: Plumber's Van Ford E350 $40,000 F99 - FINCOM Replenish Reserves $26,000 Reserves G91 - Admin Fund pay & class transfers ($11,200) $3,000 Services Wages Pay & class funding $8,200 G92 - Admin Police assessment center $7,500 $11,500 Services Exp Technology wireless phones $4,000 H91 - Public Pay & class funding $3,000 Services Wages J92 - Public Uniforms & gear for new firefighters $10,500 $23,300 Safety Police ballistic vests and helmets $9,800 Expenses Fire - ambulance billing $3,000 K95 - Public Rubbish disposal $100,000 Works Rubbish M91 - Core reclassify Security Eval. to capital -$125,000 $125,000 Facilities M92 - Town building cleaning services $10,000 Facilities: Town buildings U99 - School School building cleaning services $40,000 Department Subtotals $303,000 $42,$89 $792,800 Net Operating Expenses $439,,899 $489,800 From State Aid $140,000 From New Growth $216,648 From Free Cash $83,152 $133,152 Enterprise Funds - Wages and Expenses Account Line Description Decrease Increase W99 Water Debt Service - water mains $300,000 Capital spending - water mains $320,000; +$15,000 for unidirectional flushing; $35,000 for Car #2 $300,000 Subtotals $0 Net Operating Expenses $0 From Water Reserves $0 Background: The town saved about $35,000 in FY17 debt service by refinancing the MWRA buy -in. The town also delayed using some debt for water main repairs, thereby avoiding $265,000 debt service in 121 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 FY17. The combined $300,000 reduction would be useful to have as water main repair capital to complete projects this year. There is no net budget impact or change of water rates needed. If these funds are not used, they will close to Water Reserves at fiscal year-end. Presentation given by: Bob LeLacheur - See Attached Finance Committee Report - given by Paul McNeice: At their meeting on November 14, 2016 the Finance Committee recommends the subject matter of this Article by a vote of 9-0-0. Bylaw Committee Report: No report Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 4-0-0 to support this Article. Motion Carried ARTICLE 12: Motion made by the Board of Selectmen that the Town vote to transfer the sum of $5,999.34 from certified free cash in order to pay bills remaining unpaid from prior fiscal years for goods and services actually rendered to the Town. Background: On May 20, 2016 the town received a demand notice from Direct Energy for $2,420.68 for FY13 gas services that remained unpaid. Further review into the matter revealed that payments were improperly applied to the wrong school building accounts by Direct Energy, in some cases creating a credit balance on many accounts and an overdue balance on others. When credit balances exceeded the current month charges the bill was not paid and unfortunately not questioned by the secretary processing the bills. The $2,420.68 represents the total of these unpaid invoices once the payments were properly allocated to the correct accounts. The town has a licensing agreement with the MBTA to allow the town to cross under the railroad with a water main that was installed between Ash St. and Walker Brook Dr. The contract has been in place since 2004 however the MBTA failed to bill the town the licensing fees for 2010 through 2015. The total of unpaid licensing fees is $3,578.66 Presentation given by: • Sharon Angstrom - See Attached Finance Committee Report - given by Eric Burkhart: At their meeting on October 4, 2016 the Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. Bylaw Committee Report: Board of Selectmen Report: this Article. Motion Carried 131 Pa e No report The Board of Selectmen on October 4, 2016 voted 4-0-0 to support 9/10ths Vote Required Declared by Moderator 146 Town Meeting Members in Attendance SUBSEQUENT TOWN MEETING Reading Memorial High School November 14, 2016 Preforming Arts Center ARTICLE 13: Motion made by John Halsey, Board of Selectmen to Table the subject matter of Article 13 Motion to Table Carried ARTICLE 14: Motion made by John Halsey, Board of Selectmen to Table the subject matter of Article 14 Motion to Table Carried ARTICLE 15: Motion made by Board of Selectmen that the Town vote, pursuant to Chapter 82, Section 21, of the Massachusetts Genera/ Laws, to discontinue the following portions of the private ways shown on a Plan of Land entitled "Plan of Chapman Park Situated in Reading Mass." prepared by James A. Bancroft, Surveyor, and dated November 1, 1911, recorded at the Middlesex Registry of Deeds Southern District as Plan 20 in Plan Book 206, to wit: • Cold Spring Road from the easterly boundary line of Lot 46 to its intersection with Oakland Road, as shown on said Plan. • Tower Road from Fair View Road (currently known as Grandview Road) to its intersection with Oakland Road, as shown on said Plan. • Park Street from the southerly boundaries of Lots 9 and 10 to Tower Road, as shown on said Plan. • Oakland Road from its intersection with Tower Road to its intersection with Cold Spring Road, as shown on said Plan. Background: This Article is to discontinue portions of private ways which were originally laid out as part of the 1911 "Chapman Park" subdivision. Said portions of private ways have not been developed and the Town has no plan to develop a roadway in the future. Research has shown that the portions of private ways listed in the Article have no retained rights subsequently giving Town Meeting the power to discontinue under Massachusetts General Law. Town will assert ownership of the areas under the private ways upon their discontinuance. The referenced "Plan of Chapman Park" is below. In November 2011 Town Meeting approved Article 17 with the same general intention by a 94-12 vote. However upon detailed legal review by current Town Counsel, the previous action by Town Meeting was incomplete. This Article will fully complete all steps needed to clear the paper roads from this parcel of land, in preparation for the next Article. Presentation given by: • Bob LeLacheur — See Attached Finance Committee Report: No report Bylaw Committee Report: No report Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 5-0-0 to support this Article. 141 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center Plan of Cha prrlan Park Situated in READING MASS. Scale 1 in. -GO* Nov. IstA511. James A. Bancroft Sur. (Ori gqinal on file) �Sca le of +Eris plan: 1 in—ISO-9) s ll,—Ae_xj.saw_ wg e Motion Carried olan Book 2oc, Pia„ Zp November 14, 2016 ARTICLE 16: Motion made by Board of Selectmen pursuant to the reports of the School Committee and the Board of Selectmen that the real property shown as "Oakland Road Parcel" on a plan of land entitled "Plan of Land Oakland Road Town of Reading," prepared by Town of Reading - Department of Public Works, Engineering Division, Jeffrey T. Zager, Director DPW, Ryan Percival, PE, Town Engineer, dated September 13, 2016, is no longer required for public purposes, that the Town vote, pursuant to Chapter 40, Section 15A of the Massachusetts Genera/ Laws, to transfer the care, custody, management and control of said Oakland Road Parcel to the Board of Selectmen 151 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 Background: This Article will authorize the Board of Selectmen to sell or otherwise dispose of the town owned land on Oakland Road, as shown by the shaded portion of the following map: J;6 -J, _ FLAN OF LAND q� C OAAZAND ROAD YVFN OF ADAM 1279 Ir =A- wMs Qno�� In November 2011 Town Meeting approved Article 16 with the same general intention by a vote of 92-17 vote to transfer some of the land shown above from the Schools to the Town and also to authorize the Board of Selectmen to sell the land. Action by the Selectmen was delayed when the Schools indicated some interest in an Early Education facility two years ago, but after that the Selectmen indicated their desire to restart this process. Upon detailed legal review by current Town Counsel, the previous action by Town Meeting was also incomplete. This Article will fully complete all steps needed to allow the Selectmen to sell or otherwise dispose of the land as had been intended five years ago. The Board will establish a fully public process to allow the abutters, neighbors and other residents to express their views and follow a fully transparent process. Some local organizations have approached the Town Manager with some exciting ideas that may appear in front of the Board and the general public in the next few months. Presentation given by: • Bob LeLacheur — See Attached Finance Committee Report: No report Bylaw Committee Report: No report Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 5-0-0 to support this Article. 161 Page SUBSEQUENT TOWN MEETING Reading Memorial High School November 14, 2016 Preforming Arts Center After some discussion a voted was taken 2/3rds Vote Required 85 Voted in the affirmative 55 Voted in the negative 146 Town Meeting Members in Attendance 2/3rds Requirement was not met Motion Does Not Carry ARTICLE 17: Motion made by the Board of Selectmen that the Town vote to amend Article 1 of the General Bylaw by deleting section 1.4 therefrom in its entirety and inserting, in place thereof, the following: 1.4 Non -Substantive Alphanumeric Changes With the concurrence of the Bylaw Committee, the Town Clerk shall be authorized to make non -substantive alphanumeric changes to the component provisions of this bylaw; provided, however, that each such change shall be identified by a footnote or other convention. Background: The Town attempted to make this change in the Charter, but the Attorney General suggested that a general bylaw was the correct solution. This Article inserts the above language in place of existing language shown below, adds the alpha' component and removes archaic language referring to 'the Code'. Presentation given by: • Bob LeLacheur - See Attached Finance Committee Report: No report Bylaw Committee Report - given by Jeffery Struble: The Bylaw Committee recommends this Article by a vote of 3-0-0 at their meeting on September 14, 2016. Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 5-0-0 to support this Article. Motion Carried ARTICLE 18: Motion made by the Board of Selectmen to see if the Town will vote to amend Article 6 of the General Bylaw by inserting a new Section 6.6 as follows: 6.6 Establishment of Revolving Funds Pursuant to MGL Chapter 44 Section 53E1/2, the following individual revolving funds shall be authorized: 171 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 6.6.1 Conservation Commission Consulting Fee Revolving Fund Funds held in the Conservation Commission Consulting Fee Revolving Fund shall be used for consulting and engineering services for the review of designs and engineering work for the protection of wetlands and shall be expended by the Conservation Commission. Receipts credited to this fund shall include fees collected pursuant to Section 7.1.14 of this Bylaw. 6.6.2 Inspection Revolving Fund Funds held in the Inspection Revolving Fund shall be used for legal costs, oversight and inspection, plan review, property appraisals and appeals, public services general management, pedestrian safety improvements, records archiving, and other costs related to building, plumbing, wiring, gas and other permits required for large construction projects and shall be expended by the Town Manager. Receipts credited to this fund shall include building, plumbing, wiring, and gas fees. 6.6.3 Public Health Clinics and Services Revolving Fund Funds held in the Public Health Clinics and Services Revolving Fund shall be used for materials and costs associated with clinics and public health programs and shall be expended by the Board of Health. Receipts credited to this fund shall include clinic fees, charges and third party reimbursements received from the operation of such public health clinics and services. 6.6.4 Library Materials Replacement Revolving Fund Funds held in the Library Materials Replacement Revolving Fund shall be used for the acquisition of library materials to replace lost and damaged materials and shall be expended by the Library Director under the supervision of the Library Trustees. Receipts credited to this fund shall include charges for lost and damaged library materials. 6.6.5 Mattera Cabin Revolving Fund Funds held in the Matera Cabin Revolving Fund shall be used for utilities, maintenance and operate expenses for the Mattera Cabin and shall be expended by the Public Services department head. Receipts credited to this fund shall include rental fees received from the operation of the Mattera Cabin. 6.6.6 Town Forest Revolving Fund Funds held in the Town Forest Revolving Fund shall be used for planning and improvements to the Town Forest and shall be expended by the Director of Public Works upon the recommendation of the Town Forest Committee. Receipts credited to this fund shall include fees for use of the Town Forest and income from the sale of timber. or take any other action with respect thereto. Background: On August 9, 2016 Governor Charlie Baker signed the "municipal modernization" bill into law. Last winter, the Baker Administration had proposed a wide-ranging set of changes which received broad support from state cities and towns. The Legislature eventually passed a compromise bill that retained many of the beneficial components in the final 253 sections of the legislation. Under this legislation, the town is obliged to create a general bylaw that cites the revolving funds established under MGL Chapter 44 Section 53E1/2 as shown above. Town Meeting members may be familiar with this list as the Town has previously requested re -approval annually for these funds, their spending purposes, limits and authority. 181 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 This portion of the legislation appears to be neither beneficial nor modern, as Town Meeting in April 2017 and annually thereafter will still need to grant such approval. Presentation given by: • Bob LeLacheur - See Attached Finance Committee Report: No report Bylaw Committee Report - given by Jeffery Struble: The Bylaw Committee recommends this Article by a vote of 3-0-0 at their meeting on September 14, 2016. Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 5-0-0 to support this Article. Motion Carried ARTICLE 19: Motion made by John Halsey, Board of Selectmen to Table the subject matter of Article 19 Motion to Table Carried ARTICLE 20: Motion made by the Board of Selectmen that the Town vote to amend Article 8 of the General Bylaw by inserting a new Section 8.5.1 as follows: 8.5.1 Department of Public Works There shall be a Department of Public Works responsible for the performance of all public works activities of the Town placed under its control by statute, bylaw, or otherwise, including the protection of natural resources, water supply and distribution, sanitary sewers and sewerage systems, stormwater drains and sewers, streets and roads, public off-street parking facilities as well as parking lots for municipal buildings, parks and playgrounds, refuse collection and disposal, forestry services, and cemetery services. 8.5.1.1 Director of Public Works The Department of Public Works shall be under the direct control of a Director of Public Works, who shall be appointed by, and directly responsible to the Town Manager. The Director of Public Works shall serve at the pleasure of the Town Manager and shall be a professionally qualified person of proven ability, especially fitted by education, training, and previous experience to perform the duties of the office. The Director of Public Works shall be responsible for the supervision and coordination of all divisions within the Department of Public Works. 8.5.1.2 Policy Formation The Board of Selectmen, acting through the Town Manager, shall be responsible for the establishment of policies and priorities to govern the operation of the Department of Public Works. The Board of Selectmen may adopt rules and regulations setting fees and establishing procedures for the performance of public works activities, as it deems necessary or appropriate. 191 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 and by renumbering subsequent provisions of Section 8.5 accordingly Background: As part of the recent Charter changes, the town removed historic references to the Public Works department, which was the only town department explicitly mentioned in the document. This reference had served as a transition from the former Board of Survey from what is now almost 30 years ago. The former Charter language, which is shown below in italics, has been modernized but otherwise closely replicated as the suggested general bylaw in this Article. 6-3 Department of Public Works (a) Establishment and Scope - There shall be a Department of Public Works responsible for the performance of all public works activities of the Town placed under its control by the Charter, by bylaw, by administrative code or otherwise including, but not limited to, protection of natural resources, maintenance of all municipal buildings and grounds except those of the School and Municipal Light Departments, water supply and distribution, sewers and sewerage systems, streets and roads, parks and playgrounds, refuse collection and disposal, forestry services, and cemetery services. The Department of Public Works shall assume all of the duties and responsibilities in the performance of public works functions including, but not limited to, those performed prior to the adoption of the Charter by or under the authority of the Department of Public Works. (b) Director of Public Works - The Department of Public Works shall be under the direct control of a Director of Public Works who shall be appointed by and who shall be directly responsible to the Town Manager. The Director of Public Works shall serve at the pleasure of the Town Manager. He shall be a person especially fitted by education, training and previous experience to perform the duties of the office. The Director of Public Works shall be responsible for the supervision and coordination of all divisions within the department in accordance with State statutes, Town bylaws, administrative code and directives of the Town Manager. (c) Policy Formulation - The Board of Selectmen, acting through the Town Manager, shall be responsible for the overall supervision of the Department of Public Works and for the establishment of policies and priorities to govern the operation of the department. The Board of Selectmen shall have the same power to adopt rules and regulations and grant licenses previously given by law to the Department of Public Works and its predecessor water, sewer and park commissions. [Amended November 15, 2004 - Article 16 and approved by vote of the Town on April 5, 20051 Presentation given by: • Bob Lel-acheur - See Attached Finance Committee Report: No report Bylaw Committee Reg)ort - given by Jeffery Struble: The Bylaw Committee recommends this Article by a vote of 3-0-0 at their meeting on September 14, 2016. 201 Page SUBSEQUENT TOWN MEETING Reading Memorial High School November 14, 2016 Preforming Arts Center Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 5-0-0 to support this Article. Motion Carried ARTICLE 21: Motion made by the Board of Selectmen that the Town vote to amend Article 8 of the General Bylaw by inserting a new Section 8.5.3 as follows: 8.5.3 Temporary Repairs on Private Ways The Town may make temporary repairs to private ways that have been open to the public for at least the previous ten years, as required for the public health or safety, the protection of the environment, or the public convenience and necessity. As used in Section 8.5.3, the term "private way" shall not include driveways, common driveways, parking lots, and ways to which the public does not have access. 8.5.3.1 Type and Extent of Repair Temporary repairs made pursuant to Section 8.5.3 may include • Filling or patching of potholes or cracks; • Grading and leveling of surfaces; • Oiling and tarring of road surfaces and the covering of the oil or tar with sand or gravel; • Installation of guardrails or other infrastructure, • Installation of stormwater drainage infrastructure; • Cleaning of catch basins and drainage structures; • Skimcoating or armor coating of road surfaces; • Reconstructing a way, including the removal of roadway surface and the regrading and installation of fill and roadway surface materials, including asphalt and concrete; and • Any other temporary repair deemed necessary to protect public safety. 8.5.3.2 Minor Repairs The Department of Public Works may make minor temporary repairs to eligible private ways; provided, however, that all minor repairs made to a single private way shall be subject to prior approval of the Town Manager. 8.5.3.3 Petition Except as provided in Section 8.5.3.2, the Town may make temporary repairs to eligible private ways only if: • CPDC or the Director of Public Works petitions the Board of Selectmen to make repairs, and the record owners of at least two-thirds of the lots abutting the portion of the private way to be repaired have assented in writing to the repairs; or • The record owners of at least two-thirds of the lots abutting the portion of the private way to be repaired petition the Board of Selectmen to make repairs. Upon receipt of a petition submitted pursuant to Section 8.5.3.3, the Board of Selectmen shall request that the Director of Public Works make an investigation of the condition of the private way and report the results of that investigation to the Board of Selectmen. 211 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 8.5.3.4 Hearing Upon receipt of the report of the Director of Public Works pursuant to Section 8.5.3.3, the Board of Selectmen shall hold a public hearing on the petition. The record owners of all lots abutting the portion of the private way to be repaired shall be given written notice of the hearing not less than seven days prior thereto. 8.5.3.5 Public Convenience and Necessity Following the public hearing held pursuant to Section 8.5.3.4, the Board of Selectmen may authorize temporary repairs to an eligible private way upon a finding that the requested repairs are required for the public health or safety, the protection of the environment, or the public convenience and necessity. In making this determination the Board shall consider: • The accessibility of the properties abutting the private way to emergency vehicles such as police, fire, ambulance, or other rescue vehicles; • The volume of traffic that utilizes the private way; • Any other factors deemed appropriate by the Board. 8.5.3.6 Repair Costs The Board of Selectmen may authorize repairs pursuant to Section 8.5.3.5 only if the necessary funds therefore have been appropriated or otherwise made available to the Town. If a Town Meeting has made an appropriation specifically for temporary repairs of a specified private way, the Town shall assess betterments pursuant to MGL Chapter 80 to recover the entire direct and indirect costs of such repairs from the record owners of all lots abutting the portion of the private way to be repaired, with all such owners sharing equally. Payment of said betterment may be made in not more than 20 equal annual installments. 8.5.3.7 Easements If any easement is necessary for the completion of temporary repairs authorized pursuant to Section 8.5.3.6, the record owners of all lots abutting the portion of the private way to be repaired and the owners of any land or interest in land upon which such easement would be required, shall be jointly and severally responsible for the cost of the preparation and the grant of such easement to the Town. 8.5.3.8 Standard of Work and Maintenance All temporary repairs to private ways made pursuant to Section 8.5.3 shall be performed in accordance with standards established by the Department of Public Works. No such temporary repair shall be deemed to impose a duty or obligation on the Town to maintain or further repair the private way thereafter. 8.5.3.9 Acceptance of Private Ways No temporary repair to a private way made pursuant to Section 8.5.3 shall be deemed to constitute an acceptance by the Town of the way as a public way. 8.5.3.10 Liability of Town There shall be a $500 limitation per occurrence on the Town's liability for any damages arising from any negligent repair of a private way pursuant to Section 8.5.3. and by renumbering subsequent provisions of Section 8.5 accordingly. 221 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 Background: At a recent Town Meeting, some private ways were accepted as public roads. In doing the research needed for this relatively straightforward action by Town Meeting, Town Counsel discovered that the town had never adopted a general bylaw to allow it to make repairs to private roads, as it has for hundreds of years. In general, these repairs done previously allowed safe access by emergency vehicles, such as ambulance, police and fire equipment. Minor repairs require approval by the Town Manager, and their costs may be absorbed by the existing annual budget of the DPW. More extensive repairs have a process described beginning in Section 8.5.3.3. The betterment process cited is similar as is currently used by the Board of Selectmen to accept a private road as public, after making improvements. However in this case, the betterments will only make the road safe for emergency vehicle passage, and the road will remain private. Presentation given by: • Bob LeLacheur - See Attached Finance Committee Report: No report Bylaw Committee Report - given by Jeffery Struble: The Bylaw Committee recommends this Article by a vote of 3-0-0 at their meeting on September 14, 2016. Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 4-0-1 to support this Article. The vote to abstain was from a member on the Board living on a private road. Motion made by Bill Brown, Precinct 8 to amend as follows: 8.5.3.1 Type and Extent of Repair Temporary repairs made pursuant to Section 8.5.3 may include • Filling or patching of potholes or cracks; • Grading and leveling of surfaces; • Oiling and tarring of road surfaces and the covering of the oil or tar with sand or gravel; • Installation of guardrails or other infrastructure; • Installation of stormwater drainage infrastructure; • Cleaning of catch basins and drainage structures; • Skimcoating or armor coating of road surfaces; • Reconstructing a way, including the removal of roadway surface and the regrading and installation of fill and roadway surface materials, including asphalt and concrete; and • Any other temporary repair or work deemed necessary to protect public safety. Motion Carried Motion made by Tony D'Arezzo, Precinct 2 to amend as follows: 8.5.3.3 Petition Except as provided in Section 8.5.3.2, the Town may make temporary repairs to eligible private ways only if: 231 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 CPDC or the Director of Public Works petitions the Board of Selectmen to make repairs, and the record owners of at least twe thiFds nine -tenths of the lots abutting the portion of the private way to be repaired have assented in writing to the repairs; or The record owners of at least twe thiFEls nine -tenths of the lots abutting the portion of the private way to be repaired petition the Board of Selectmen to make repairs. Motion Does Not Carry Motion made by Tony D'Arezzo, Precinct 2 to amend as follows: 8.5.3.6 Repair Costs The Board of Selectmen may authorize repairs pursuant to Section 8.5.3.5 only if the necessary funds therefor have been appropriated or otherwise made available to the Town. If a Town Meeting has made an appropriation specifically for temporary repairs of a specified private way, the Town shall assess betterments pursuant to MGL Chapter 80 to recover the entire direct and indirect costs of such repairs from the record owners of all lots abutting the portion of the private way to be repaired, with all such owners sharing equally proportionately based on frontage. Payment of said betterment may be made in not more than 20 equal annual installments. Motion Does Not Carry After some discussion a voted was taken Motion Carried as Amended ARTICLE 22: Motion made by the Board of Selectmen that the Town vote to amend Article 8 of the General Bylaw by inserting a new Section 8.5.9 as follows: 8.5.9 Stormwater Utility Pursuant to MGL Chapter 83 Section 16, the Board of Selectmen shall establish annual stormwater utility fees for the use of main drains and related stormwater facilities. 8.5.9.1 Establishing the Stormwater Utility Fee The Board of Selectmen shall, from time to time, establish procedures for the calculation of the stormwater utility fee, which shall be calculated to supplement other available funds as may be necessary to plan, construct, operate and maintain stormwater facilities and to conduct stormwater programs. The Board of Selectmen may also establish a grant credit program for those property owners who maintain on-site functioning retention and detention basins or other filtration structures. Any stormwater utility fee shall be assessed in a fair and equitable manner. 8.5.9.2 Stormwater Enterprise Fund All stormwater utility fees received shall be deposited into a Stormwater Enterprise Fund, and may be applied to the payment of the cost of maintenance and repairs of 241 Page SUBSEQUENT TOWN MEETING Reading Memorial High School Preforming Arts Center November 14, 2016 such main drains and related stormwater facilities or of any debt contracted for such facilities. or take any other action with respect thereto. Background: This general bylaw adds language that exactly describes the current practices used under the existing Storm Water Enterprise Fund (SWEF), and indeed no changes to those practices are anticipated. Those practices are exactly as described to Town Meeting when the SWEF was established. Other communities that have since adopted SWEFs use a wide variety of fee calculations. Codifying the town's current practices into a general bylaw seemed appropriate, whereas previously they had only been described to Town Meeting when the SWEF was formed. Finance Committee Report: No report Bylaw Committee Report — given by Jeffery Struble: The Bylaw Committee recommends this Article by a vote of 3-0-0 at their meeting on September 14, 2016. Board of Selectmen Report: The Board of Selectmen on October 4, 2016 voted 5-0-0 to support this Article. After some discussion a voted was taken Motion Carried ARTICLE 23: Motion made by John Halsey, Board of Selectmen to Table the subject matter of Article 23 Motion to Table Carried On motion by John Halsey, Board of Selectmen it was voted that this Subsequent Town Meeting stand adjourned to meet at 7:30 PM at the Reading Memorial High School Preforming Arts Center, on Thursday, November 17, 2016. Meeting adjourned at 9:17 PM with 146 Town Meeting Members in attendance. Motion Carried A true copy Attest: Laura A Gemme, CMMC Town Clerk 251 Page no 1]O SHRED 'THE PEAK fl -k Loud=SSS let—nediatL, I—d=SS Base Load.E TNne C())Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS RMLD Mission Statement The RMLD is committed to providing excellent customer service including competitively priced electricity as a result of diligence in the areas of power supply, risk management, system reliability and flexibility, as well as overall business efficiency. 4/13/2017 1 tem Peak Demand 156,283 kW occurring on July 20, 2015, at 4:00 pm. This was 9.4% lower than the highest peak demand of 172,493 kW set in August 2006. til Sales 702,142,797 kWh tomer Calls 1,390 Service Installations 129 Replacements 234 e Calls 4,269 Services Reading - 24 residential; 19 commercial/ industrial North Reading - 9 residential; 10 commercial/ industrial Lynnfield - 20 residential; 1 commercial/ industrial Wilmington - 58 residential; 21 commercial/ industrial Total: 111 new residential services representing a decrease from last year. 51 new commercial/ industrial services representing an increase from last year. • Next year a connected load versus any abandoned connected load will be presented from our new GIS data. w Peak Performance Highlights ®� µ • Updated RMLD Terms and Conditions (filed 6/8/16) • Created a new comprehensive RMLD Service Requirements Handbook (6/30/16) • Clean audit, no management letter • Developed new Solar Choice Program • Implementing the Comprehensive Short and Long -Term Recommendations from Organizational and Reliability Studies including review of all job descriptions, wage rates, and creation of career development plans • Created a Grid Modernization Technology Roadmap and commenced implementation • Implementing GIS Overhaul Plan • Installed AMI RF -Mesh Network for "500 Club" Customers • Developing additional Peak Reduction Programs/Technology; incorporation into school programs. • Maintaining Reliability Indices (SAIDI, CAIDI, SAIFI) 4 4/13/2017 2 (05 err rgJfrJ.Jy Peak Performance Highlights •a.��= Xx • Continued Upgrade of Streetlights to LED Fixtures in all four towns • Improved External and Internal Communication Programs (Twitter, Customer E-mail Notification, Reverse 911, etc. — peak shedding, area outages, ISO power alerts) • Implemented Paperless Business Objective (Billing, Office SharePoint Program, Digital Annual Report, Board and CAB Packets) • Developed Capital and Expense Budgets to include Six -Year Projections and monthly Budget to Actual Analysis • Replaced 27 breakers and currently upgrading all relays systems at Substation 5 • Commenced reinsulating bus at Substation 4 • Performed all Reliability Safety upgrades as recommended by the Reliability Study Efficiency and Peak Reduction Measures • Rebate Structure Based on Amount of Peak Reduction • Commercial Energy Initiative Program (CEIP) • Commercial Lighting Rebate Program (CLRP) • Electric Vehicle Charging Station Rebate Program • Peak Demand Reduction Program (PDRP) • Residential Appliance Rebates • Residential RMLD On -Line Store & In-house Holiday LED lights • Residential Energy Audits • Installing 2.5MW generating peak shedder at N. Reading substation 4/13/2017 3 RMLD &t ,%wnk pal Light Dq,—t— ,,,,, October2o16 Solar Choice Program Overview Community Solar—Solar Choice allows RMLD customers the opportunity to share in the benefits from large solar systems installed within the fourtowns that RMLD serves • Low Upfront Costs — Monthly charge of sS for first year • Savings Over Time— Participants can save an estimated $300 overthe first ten years • No Hassle of Installation — None of the expense, maintenance or risk associated with purchasing and installing solar equipment on your property • Clean, Local Power — Customers support and benefit from zero carbon, green, renewable solar energy produced locally • Solar Choice Program — Replaces RMLD's Green Choice Program • Status — Now being installed on an industrial building rooftop on Ballardvale St. in Wilmington, the first solar array has an expected "power on" date of December 1, 2016. This first project is "fully subscribed" with soo participants, but customers can ign up now to be eligible for the next project to be built in 2017 Call Customer Service at 781-944-1340 or email en ergyRML D (� rml d . co m ,to sign up today!�� Economic Development Attract New Customers and Retain Existing Customers Benefits of Receiving Electric Service From RMLD • Locally Owned and Operated • Reliability Exceeding Regional and National Averages • Response Time • Customer Service Programs • Low Rates • Efficiency Incentive and Rebate Programs • Enhanced Communication • Green and Renewable Objectives 4/13/2017 4 New Proactive Maintenance Programs • Comprehensive Substation Maintenance/Testing ✓ Developed a Cyclic Substation Maintenance Program ✓ Created Technical Services (TS) Group Distribution System Maintenance Program • Developed & Revitalized System Maintenance Programs ✓ Transformer Replacement Program (302/1866) ✓ Pole Testing (10% of RMLD custodial poles/6500) ✓ Manhole Inspection (961/1200) ✓ Tree Trimming (3 year cyclic) ✓ Porcelain Cutout Replacement (91 % Completed) ✓ Quarterly Inspection of 13.8kV/35kV Feeders ✓ Infrared Scan of Substations and Major UG ✓ Secondary Main and Service Upgrade Program Annual Reliability Indices through 6/3o/i6 SAIDI2011-2016 mwA SMI MW —2012 I10A0 4IIIIIIM3 100.00 4IIIIGM4 60.00 >•MSREE 43e0eate016 moo - >_20116n0 6oao 2aao bmu OW —MSRAk.AAs.4e Aw�gY 2011 M2-MI1014.10151016 Awr4p6AW1 SAtfll(M-ru) - 616.14 r♦la1 4�M7 0>•M3 ____.... —M4 4lH __56E3 0.6" —MGM —1013IImW^-P SAIR 2011-2016 4/13/2017 CAID12011-2016 _. _ ....... von 170AD 4- -2"S SMI 10000 —2012 SIM) 4IIIIIIM3 f0A0 '. 4IIIIGM4 4000 ...... ..._ >•MSREE 43e0eate016 >_20116n0 OAD ;...... —M5e4A0AAv W 201LM2#67014•]•IS7116 —MSRAk.AAs.4e Aw�gY 1A0,....__._ ......... ..............- OMi 017 X2011 0.70 �........ ___ .. X2012 OAA _t.. 2013 ISO ..__.m___..._..__.v_ 0.49 0.10 , - ........ __. t•2014 03D - ._......_._.__ .. 2015 IEEE dry threshold 0.20 OmX2016 YTD O.W ------- .--_ .—.�.�..—20E5ReOOn Avenge 2D11.1017.2013.2M4-20352016 —p15 Huion�l Average Rw6NSAEFI cd (moron)-TadntvatonofC—.t wJKrrupbns Tow V_b4f Cr6W_ Jtd4rrspnals sort . r41w xt.+a. M E•A,AAAr, h..." 4.1 rad V1 wNff aj f1a1..Am' Sl 1 5 Outage Causes Unknown 6 Utility Human Error Outage Causes 3%..., 2 Natural Annual Average 2011-2016 0 Weather 10 Vehicle Accident 9 4% -- Equipment Tree Wildlife 78 W i3d4le Vehicle Accident 36% A6 Weather 21% Unknown ■ Utility Human Emor Tree a Natural fA 30% �y LED Streetlight Program (on target) ➢ Pilot Program (FYiS) — 3oo Lights Installed • Lynnfield 41 • North Reading 62 • Reading 114 • Wilmington 81 Total 300 ➢ Full Implementation Over Three Years (FY16-FYi8) - Approximately 8,000 Lights System -wide i" 4,026 LED Light Fixtures Installed thru October 16, 2016 4/13/2017 A FY 16 FY17 YTD • Lynnfield 299 144 • North Reading 581 145 • Reading 961 307 • Wilmington g8o log Total 2,821 905 i" 4,026 LED Light Fixtures Installed thru October 16, 2016 4/13/2017 A NJUNS Pole Transfer Progam • NJUNS is a newjoint utility notification system. Custodial responsibility of the poles lies either with RMLD or Verizon. NJUNS is a new program which notifies the next utility to make their necessary transfers. The RMLD is working to ensure that all attachers (electric, cable, fire alarm, fiber, etc. ) are part of the users group to help expedite transfers and removal of old poles by notifying the next utility that the "ball is in their court". IN THANK YOU AND DON'T FORGET TO SHRED THE PEAK i ............. '.a w ........................ e.,.,e.00es Awa b 4/13/2017 7