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HomeMy WebLinkAbout2017-01-09 Bylaw Committee Minutesora o Town of Reading Meeting Minutes o` 5�ylAKOAACN� Board - Committee - Commission - Council: Bylaw Committee Date: 2017-1-09 Building: Reading Town Hall Address: 64 Middlesex Avenue Purpose: Discuss Bylaw for Permanent Building Committee Attendees: Members - Present: Jeffrey W. Struble Paul Sylvester Chris O'Donoghue Members - Not Present: Stephen Crook Others Present: Time: 7:00 Location: Conference Room Session: Joint Meeting Version: Permanent Building Committee Minutes Respectfully Submitted By: Chris O'Donoghue Topics of Discussion: Meeting called to order at 7:02pm Discussion: -Approval of minutes -Discuss permanent Building Committee Bylaw 3.3.6 Permanent Building Committee There shall be a Permanent Building Committee consisting of five (5) Permanent Members and Associate Members as allowed by General Bylaws and, except as otherwise provided herein, up to two (2) Temporary Members for each Pproject that the Permanent Building Committee undertakes. Permanent and AssociateTen4peFaFy Members of the Permanent Building Committee shall be appointed by an Appointment Committee consisting of the Chair of the Board of Selectmen, the Chair of the School Committee and the Town Moderator. Permanent and Associate Members shall be volunteers having practical experience and skills in professions that concentrate on the design, construction, management aad�or financing of rzemmerdal 0nst+tut+enal buildings such as architects: civil engineers; structural engineers; mechanical, electrical and plumbing engineers, building contractors, project managers, property managers, attorneys and building tradespersons. The terms shall be so arranged that as nearly an equal number of terms as possible shall expire each year. The Permanent Building Committee shall establish a formal building proiect application process that all proposed projects must follow in order to be considered for evaluation and possible administration. All Sponsoring Agencies shall be notified of this application process and any revisions to it in a timely Page 1 1 RECEIVED TOWN CLERK READING, Mr SS. 1011 APR - b P b- 3'11 manner after adoption by the Permanent Building Committee. The Permanent Building Committee may use funds for professional services as deemed necessary in the course of project evaluations The Permanent Building Committee shall work with the Director of Facilities to compile an inventory of -- the physical condition and anticipated repairs and renovations of all existing municipal buildings and will summarize its findings in an annual report to Town Meeting.. The Permanent Building Committee shall evaluate Project Applications forwarded by the School Committee the Board of Selectmen and the Library Trustees ("Sponsoring Agency"). The Permanent Building Committee shall review and administer major municipal and school building design studies and construction proiects having expected aggregate costs 190 $1,500,000 or more but may decline_EeasideKaEi 6dministratiod of Projects with little or no actual construction. eedin. The Permanent Building Committee's jurisdiction shall not extend to protects of the Reading Municipal Light Department. The Permanent Building Committee shall present all such projects to Town Meeting on behalf of the Sponsoring Agency, the `i^,^"" C"" Fnitte^ for consideration Gf fWRd"ng+' " SPOR69F and OFesent all such meets to T -A—., We c its eea3ider� and approval of funding. Once the PeFFna^ent Building Ge.Fwn`t4ee Town Meeting has; eteFFA'ned theFe :s a viable authorized funds for a Prole the Appointment Committee may add Temporary Members__ _ __________'__ for each individual Pproject that the Permanent Building Committee undertakes. Temporary Members shall have the same participation and voting rights as Permanent Members on matters affecting the particular Pproject for which they were appointed. Temporary Members shall be registered voters of the Town, selected by the_ 44e--LSponsoring Agencyy'4 and shall serve only for the time during which the Permanent Building Committee is exercising its functions with respect to such Pproject. In the event that a particular project is subject to participant requirements of a state funding authority, the Appointment Committee may appoint additional Temporary members to the Permanent Building Committee for that particular project; provided, however, that, in no event, shall the aggregate number of Permanent and Temporary Members with full voting rights for a particular project exceed nine (9). Quorum requirements for the Permanent Building Committee shall be the majority of the Permanent and Temporary Members for a particular project. Comment [7WS1]: As agreed by PBC & BC at 01-10-17 joint meeting. Formatted: Don't adjust space between Latin and Asian text, Don't adjust space between J Asian text and numbers Formatted: Font: Calibri, 11 pt Comment []WS2]: As agreed by PBC & BC at 01-10-17 joint meeting. Formatted: Strikethrough Comment []WS3]: Fix typo as agreed by PBC & BC at 01-10-17 joint meeting. Comment []WS4]: As agreed by PBC & BC at 01-10-17 joint meeting. Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Comment [JWSS]: As agreed by PBC & BC at 01-10-17 joint meeting. --- --- Formatted: Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Meeting ajourned at 9:08pm Motion Paul, 2nd Chris Respectfully Submitted, Chris O'Donoghue Page 1 2