HomeMy WebLinkAbout2016-12-07 Bylaw Committee MinutesOar UFR r
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Town of Reading
Meeting Minutes
Board - Committee - Commission - Council:
Bylaw Committee
Date: 2016-12-07
Building: Reading Public Library
Address: 64 Middlesex Avenue
Purpose: Discuss Bylaw for Permanent
Building Committee
Attendees: Members - Present:
Chris O'Donoghue
Jeffrey W. Struble
Paul Sylvester
Stephen Crook
Members - Not Present:
None
Others Present:
Gregory Stepler
Time: 7:00 PM
RECEIVED
TOWN CLERK
READING. MASS.
1011 APR - b P b: 3.1 i
Location: Conference Room
Session: General Session
Minutes Respectfully Submitted By: Chris O'Donoghue
Topics of Discussion:
Meeting called to order at 7:05pm.
Discussion:
-Review of PBC proposed bylaw changes
(Original version shown)
3.3.6 Permanent Building Committee
There shall be a Permanent Building Committee consisting of five (5) Permanent Members
and Associate Members as allowed by General Bylaws and, except as otherwise provided
herein, up to two (2) Temporary Members for each Project that the Permanent Building
Committee undertakes. Permanent and Associate Members of the Permanent Building
Committee shall be appointed by an Appointment Committee consisting of the Chair of the
Board of Selectmen, the Chair of the School Committee and the Town Moderator.
Permanent and Associate Members shall be volunteers having practical experience and skills
in professions that concentrate on the design, construction, management or financing of
buildings such as architects: civil engineers; structural engineers; mechanical, electrical and
plumbing engineers, building contractors, project managers, property managers, attorneys
and building tradespersons. The terms shall be so arranged that as nearly an equal number
of terms as possible shall expire each year.
The Permanent Building Committee shall work with the Director of Facilities to compile an
inventory of the physical condition and anticipated repairs and renovations of all existing
municipal buildings and will summarize its findings in an annual report to Town Meeting.
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The Permanent Building Committee shall evaluate Project Applications forwarded by the
School Committee, the Board of Selectmen and the Library Trustees ("Sponsoring Agency").
The Permanent Building Committee shall review and administer all major municipal and
school building design studies and construction projects having expected aggregate costs Of
$1,500,000 or more, but may decline consideration of Projects with little or no actual
construction. The Permanent Building Committee's jurisdiction shall not extend to projects
of the Reading Municipal Light Department. The Permanent Building Committee shall
present all such projects to Town Meeting on behalf of the Sponsoring Agency, for
consideration and approval of funding.
Once the Permanent Building Committee has determined there is a viable Project, the
Appointment Committee may add Temporary Members for each individual Project that the
Permanent Building Committee undertakes. Temporary Members shall have the same
participation and voting rights as Permanent Members on matters affecting the particular
Project for which they were appointed. Temporary Members shall be registered voters of the
Town, selected by the Sponsoring Agency and shall serve only for the time during which the
Permanent Building Committee is exercising its functions with respect to such Project. In the
event that a particular project is subject to participant requirements of a state funding
authority, the Appointment Committee may appoint additional Temporary members to the
Permanent Building Committee for that particular project; provided, however, that, in no
event, shall the aggregate number of Permanent and Temporary Members with full voting
rights for a particular project exceed nine (9). Quorum requirements for the Permanent
Building Committee shall be the majority of the Permanent and Temporary Members for a
particular project.
PBC proposals:
.Make the committee 5 permanent members + associate members
.Temporary members added by sponsoring agencies after funding by town meeting
.Bring it to Town Meeting by April
-Review of proposed changes to Bylaws by the Bylaw Committee for submission to Town
Clerk for draft production.
.Find the PDF copy of the Bylaw with changes in the margins
Approved meeting minutes of 08/17/16 as amended. Moved by Paul. 2nd Stephen. 4-0
Approved meeting minutes of 09/14/16 as amended. Moved by Stephen. 2nd Jeff. 3-0-1
Approved meeting minutes of 11-02-16 as amended. Moved by Jeff. 2"d Paul. 4-0
Meeting on January 11, 2017. 7:15pm.
Cancel meeting on December 15, 2016
Next meeting Tuesday December 13, 7:30
Meeting with Board of Selectmen
Meeting adjourned at 8:33pm
Moved by Stephen. 2nd Paul approved 4-0
Respectfully Submitted,
Chris O'Donoghue
Secretary
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