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HomeMy WebLinkAbout2017-02-21 Board of Selectmen Packet211412017 1 Staff I Estimated Appoint member to Retirement Board LeLacheur 7:15 Proposed Resolution 7 :20 Economic Development project - site visit updates & qualitative aspects Wilson 7:30 Economic Development - what is the mission? Corona 8:30 Close Annual Town Meeting Warrant LeLacheur 9:00 Office Hour John Halsey Sadwick 6:30 RMLD General Manager update O'Brien 7:20 Hearing Approve stop sign on Auburn Street at Beacon Street Wilson 7:45 Hearing Water, Sewer and Storm Water Rates for FY18 (effective December 2017 billing) LeLacheur 8:00 Community Projects (Boards & Committees) LeLacheur 8:30 Office Hour MAPC Member Report Sadwick 7:15 Economic Development update Corona 7:30 Economic Development project update Wilson 8:30 Vote Annual Town Meeting Warrant Articles LeLacheur 9:30 Town Accountant Quarterly Report Angstrom 7:30 Local elections April 4, 2017 Tuesday 7:45 Office Hour Dan Ensminger 6:30 Board Reorganization LeLacheur 7:00 Appoint Board of Assessor VASC 7:05 Discuss Board Liaison Assignments Chair 7:10 Town Accountant Quarterly Report Angstrom 7:30 Town Personnel Policies (draft version) Perkins 7:45 Board & Committee updates 8:30 Reading Ice Arena Liason Report McFadden tba RMLD CAB Member Report Cohen tba Housing Authority Report IWhyte tba Climate Advisory Committee I tba Review BOS /TM Goals ILeLacheur 9:30 Office Hour 6:30 Percy Avenue: improvements on a private way LeLacheur 7:40 Board & Committee updates LeLacheur 7:45 Town Meeting May 4, 2017 Thursday Town Meeting April 24, 2017 LeLacheur Monday Town Meeting April 27, 2017 Thursday Town Meeting May 1, 2017 Monday Office Hour 6:30 Percy Avenue: improvements on a private way LeLacheur 7:40 Board & Committee updates LeLacheur 7:45 Town Meeting May 4, 2017 Thursday Board & Committee updates LeLacheur 7:20 May 30,,2017 Board & Committee updates LeLacheur 7:20 June 13, 2017 Office Hour 6:30 Appoint Boards & Committees VASC 7:20 Hearing FY18 Non Union Classification and Compensation LeLacheur 7:30 June 279 2017 Future Agendas Library Building Project update LeLacheur Board of Selectmen Policies: Article 1 General Operating Procedures LeLacheur Board of Selectmen Policies: Article 2 Volunteer Boards /Committees /Commissions LeLacheur Board of Selectmen Policies: Article 3 Licenses LeLacheur Review Inflow & Infiltration policy Percival Downtown Parking Segalla Recurring Items Close Warrant: Apr'17 TM by 2/28 Close Warrant: Nov '17 TM by 9/26 Review BOS /TM Goals Dec & June Semi -ann Appointments of Boards & Committees June Annual Hearing Approve Classification & Compensation June Annual Hearing Tax Classification October Annual Approve licenses December Annual Reports to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual BOS Appointed Boards & Committees Annual OF Req�'L y' Office of the Town Manager le b 16 Lowell Street J639fNCOR40pP� Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: February 14, 2017 RE: BOS Agenda for February 21St 781 - 942 -9043 town manager@ci.reading.ma.us www.readingma.gov /town - manager As a reminder, the independent Reading Retirement Board consists of these five members: Town Accountant by virtue of Office; two members elected by Members /Retirees; one member appointed by the Board of Selectmen; and one member elected by the other four members. The current BOS appointee through December 2017, Treasurer /Collector Nancy Heffernan, has just announced her intention to resign her employment and join another community in early March. Retired Human Resources Administrator Carol Roberts has pulled papers in competition with one current employee for an election to fill one of the Member /Retiree seats on the Retirement Board. Instead, she has agreed to be appointed to fill out the 'BOS appointee' term through December 2017, which will eliminate the need for an election and give the Board a full complement of five members. After that, proponents of a Human Rights Resolution will be in to describe the background and motivation for their petition, which was circulated at a previous meeting and included in your packet. I have added a suggestion that instead of merely adopting the Resolution that the Board take a stronger stance and incorporate the comments into a more durable policy statement. The Selectmen at present operate under a formal Mission and Values statement. I have suggested edits to the current section of Values /Diversity to achieve this stronger and more permanent change if the Board is so inclined. My version should be treated as a draft, to be discussed at the meeting, finalized and then sent on to Town Counsel. Next up is Economic Development Liaison Jessie Wilson, who will be in to give the Board another update on the Peer Community project. She has conducted several site visits and will share some qualitative observations before wrapping up the project in a month or so by blending the quantitative and qualitative aspects. I have been on some of the site visits and found them very instructive! Finally, Economic Development Director Andrew Corona will briefly poll the Board on some economic development mission ideas. The Board will then close the Warrant for the April 2017 Annual Town Meeting. We have either 18 or 19 articles, excluding zoning bylaw changes. The uncertainty arose this week because a recent state law change and the status of our OPEB funding mechanism. Last night, CPDC discussed and staff is putting the final touches on zoning bylaw articles, which have been reduced from 7 to 5. It appears that this Town Meeting will need at least three nights, with the second night beginning with the annual budget. Human Rights Resolution �q \i WHEREAS, The strength of our nation is derived from its history of diversity that has enriched our communities with a variety of cultures, faith traditions and viewpoints, and WHEREAS, Reading residents are committed to upholding human rights that ensure the well -being of all the people in our community, and WHEREAS, our community believes in this nation's bedrock principles of equal opportunity and equal protection of the law, and WHEREAS, our community believes in this nation's founding principle of religious freedom, and WHEREAS, our town was founded by immigrants and our own histories are shaped by the immigrant experience. We will continue to welcome new neighbors here wherever they may come here from, then be it RESOLVED, The town of Reading welcomes and embraces all who live here, work here, are educated here, worship here, and visit here regardless of gender, race, color, religion, national origin, sexual orientation, gender identity or disability; and be it FURTHER RESOLVED, That our town's elected and public safety officials will continue to build trust with everyone in our community and will continue to work to ensure the safety and well being of every person within our community; and, be it FURTHER RESOLVED, That we condemn and reject all words and acts of hate, indifference and intolerance that undermine our neighborhoods, communities of faith, and our schools, and thwart the promise of equal justice; and, be it FURTHER RESOLVED, That we believe in the basic tenets of our political process. We argue, we campaign, we debate vigorously within Reading, but on the fundamental human rights protections discussed herein we are entirely and enthusiastically united. We will fight discrimination and intolerance in all its forms. We are one town. And we will move forward together. s ��,�t�l I% 4 I"rt , • Reading municipal government will make decisions based on careful planning consistent with town -wide goals. Diversity f _- d i f �-n- ---o€' � -4= roe e i e pert o f t - r r ... ......... . . ------------------ - l Formatted: Indent: Left -0.25" Formatted: Bullets and Numbering Formatted: No bullets or numbering Formatted: Bulleted + Level: I + Aligned at: 0 25 + Indent at 0.5" _ - _.._.. - -.. _. - -. - -. ... { Formatted: Bullets and Numbering j intolerance or indifference that thwart the IM Community The following are values that the community holds in high regards: • Social, Environmental, and Financial Sustainability • Tolerance, Civility and Cultural Diversity • Volunteerism and Civic Engagement • Historic Preservation and Open Space • Recreational, Cultural, and Educational Opportunities -Form- atted: Indent: Left. 0.5 ", No bullets or numbering Formatted: No bullets or numbering C, Sa3 Town of Reading Mission The Town of Reading strives for excellence in all its services - from education to government - and seeks to enhance and enrich the social, intellectual, and leisure life of the community. � des S MW Municipal Government In support of the Town of Reading Mission, Reading Municipal Government will: • help residents identify with their community by supporting volunteerism and civic engagement, • create opportunities for public discourse about community issues and encourage citizen participation in planning and decision- making • commit itself to community- responsive services that incorporate best practices and a strong orientation to customer service • support open and transparent government with convenient avenues for communication and access • enhance the integrity and livability of its many fine neighborhoods by supporting community initiatives for preservation and improvements • uphold the character of Reading by actively encouraging efforts to document and preserve the history of the community, its historic buildings and areas, and prized open spaces. • embrace diversity by striving to provide varied housing choices and diversifying the municipal workforce by recruiting, hiring, and promoting persons of all backgrounds and races • enhance the social, civic, and intellectual life of residents by offering a broad range of services and programs �(�JD Values The municipal government of the Town of Reading will be guided by the following values: Integrity and Transparency *Reading municipal government and its employees and officials will be guided by the highest standards of ethics and integrity. • Municipal business will be conducted in an open manner with opportunities for public discussion and input into decisions. • The community will be kept informed with open communication. • All official business will be conducted in a civil, professional, and mutually respectful manner. Excellence *Excellence will be the standard for all municipal services, with continuous review and evaluation of best practices, incorporating new methods and technologies, striving for efficiency and cost effectiveness. 0 • Reading municipal government will make decisions based on careful planning consistent with town -wide goals. Diversity Reading municipal government: - acknowledges that diversity enriches our community through a variety of cultures, religious traditions, and viewpoints; - welcomes and embraces all residents and visitors regardless of gender, race, color, religion, national origin, sexual orientation, gender identity, disability or any other protected class status; - is committed to ensure the well -being of all residents and visitors and affirms the bedrock principles of equal opportunity and equal protection under the law; - condemns and rejects all words and acts of intolerance or indifference that thwart the promise of equal justice under the law. Community The following are values that the community holds in high regards: • Social, Environmental, and Financial Sustainability 50 • Tolerance, Civility and Cultural Diversity • Volunteerism and Civic Engagement • Historic Preservation and Open Space • Recreational, Cultural, and Educational Opportunities 50 Peer Communities Best Practices Foundations for Economic Development Date: February 21, 2017 Prepared by: Jessie Wilson, Economic Development Liaison Sbi Tonight we will cover: • Project Status • Survey Response Information • Interview Summary /Findings • Next Steps Presentation Overview ;b) Peer Communities Best Practices Project Status: • Data Collection /Analysis - on -going • 18 survey responses • 15 Interviews (may need to update this by the meeting) rF)� Our Peers L.... l Interview with Community No Response' IA Peer Community Best Practices Survey Responses • Total of 9 questions - mix of multiple choice and open ended responses • Some questions allow multiple responses - therefore % mentions were calculated, rather than total • Example: if each community selected 3 options, and there are 18 communities, there would be a total of 54 responses. The percent of those who selected Option A would be based on a total of 54 responses - AKA `mentions' 5 b�� Peer Interviews — Data Collection - Survey Question 1 When it comes to Community Development Goals, select the top 3 issues, which drive these goals and objectives? Respondents given a total of 9 options: 1. Balanced growth 2. Promoting economic development and expanding the commerciaVindustrial tax base 3. Downtown Revitalization 4. Historic Preservation 5. Open Space Protection 6. Expanding Housing Units including Affordable Housing 7. Providing Walkable Neighborhoods and Alternative Forms of Transportation 8. Does Not Apply 9. Other 5bU Peer Interviews — Data Collection - Survey Response - Question 1 When it comes to Community Development Goals, select the top 3 issues, which drive these goals and objectives: 30.0% Reading's Response 26.9% Promoting Econ Development 25.0% Downtown Revitalization Expanding Housing Units — 20.0% - Including Affordable Housing 15.0% - 9.16%------- 10.0% - - - - ------- — 5.8% 5.0% ------- 1.9% 0.0% 0.0% Balanced Promoting Downtown Historic Open Space Expanding Providing Does not apply Other (please Growth economic Revitalization Preservation Protection housing units walkable specify) development including neighborhoods and expanding affordable and alternative the C1 Tax Base housing forms of transportation Peer Interviews — Data Collection - Survey Question 2 Who develops these goals and how often does your community openly discuss these goals? This was an open -ended question. Results were categorized in the following four categories: 1. Collaboration Between Boards 2. Through a Planning Process (with public feedback) 3. Board of Selectmen 4. EDC or Similar �0�0% Response - Question 2 Who develops these goals community openly discuss Board of Selectmen Pla nn.i nq,,P.roces .E-Q.(,� Peer Interviews — Data Collection - Survey and how often does your these goals? Collaboration Between Boards eading's Response oard of Selectmen C� � q I 'D \0 Peer Interviews — Data Collection - Survey Question 3 Do you measure and track the success of projects resulting from the community development goals? If so, how? This was an open -ended question. Results were categorized in the following five categories: 1. Revenue 2. Various Meetings /Discussions 3. Mix of Methods 4. Planning Process /Goal Tracking 5. None Peer Interviews — Data Collection - Survey Response —Question 3 Do you measure and track the success of projects resulting from the community development goals? If so, how? . N oni PLanninQ Process /Goat TrackinQ, Reading's Response None Revenue `.,Various Meetings /Discussions 'I- _,Mi'-x'-qf1 Methods, 5b�� Peer Interviews — Data Collection - Survey Question 4 Does your Town have an Economic Development Board /Committee /Commission /Group? If so,what support (financial or staff to they received? If staff, are they compensated? H a If of the communities have a form of EDC 8 Of 18 communities said they received staff support VJ Peer Interviews — Data Collection - Survey Question 5 Does your Town's Government get involved with other community development groups, such as the Chamber of Commerce, Business Associations, etc. and if so, which staff provides that interaction? 93% yes 7% no Reading's Response Yes. Assistant Town Manager, Town Manager, Town Planner, ED Director BOS CD Director Town Planner Town Manager /Administrator /Mayor Economic Development Director/ Coordinator Assistant Town Manager 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% Peer Interviews — Data Collection - Survey Question 6 How does your Town attract and retain businesses and how to you interact with property owners? None Business Loans Business Recruitment /Marketing Overlay Districts Tax Incentives Signage Grant Programs 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% Reading's Response Overlay Districts �V-, Peer Interviews — Data Collection - Survey Question 6 How does your Town attract and retain businesses and how to you interact with property owners? Reading's Response All methods. Interact via , Phone � Interact with Owners On-Site or Meetincis Interact via ReciuLar Mail. ,.,,,Interact with Owners via Email. 5b��' Peer Interviews — Data Collection - Survey Question 7 Do you maintain and inventory of what land is currently available for commercial development? 41% yes 55% no *Does not sum to 100% because one community received % point for having but not maintaining an inventory Peer Interviews — Data Collection - Survey Question 8 When it comes to project permitting, how have you streamlined the process for applicants? This was an open -ended question. Results were categorized in the following four categories: 1. Permitting Guide 2. Pre - Application Conference 3. Increased Communication 4. None 6b 'I Response - Question 8 When it comes to project Peer Interviews — Data Collection - Survey permitting, how have you streamlined the process for applicants? Reading's Response -Permitting Guide None -increased Communication Technology -Technology Increased Communication Pre - Application Conference Permitting Guide 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0% 50.0% �lg Peer Interviews — Data Collection - Survey Question 9 What would you say is the biggest challenge your community faces with economic development? This was an open -ended question. Results were categorized in the following seven categories: 1. Lack of Land 2. Lack of Transit 3. Infrastructure 4. Lack of Defined Goals 5. Uncooperative Property Owners 6. Public Perception 7. Understanding the Market Peer Interviews — Data Collection - Survey Response — Question 9 What would you say is the biggest challenge your community faces with economic development? Understanding the Market Public Perception Uncooperative Property Owners m Lack of Defined Goals Infrastructure Lack of Transit Lack of Land Permitting/Zoning 0.0% 5.6% 5.6% 5.6% 11.1% 11.1% 11.1% 22.29 27 Reading's Response Lack of Land 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% b20 Interviews • To date completed 15 •Andover -Bedford -Burlington •Concord -Dedham -Lexington Melrose -Natick -North Andover (to •North Reading -Shrewsbury -Stoneham -Tewksbury Wakefield -Westford -Wilmington Peer Interviews — Data Collection - Interviews interviews with the following communities: be scheduled) While we have a guide for questions, generally tried to have candid conversations 5ba\ Peer Interviews — Data Collection - Interviews VA I - - lJ ZONING -Base zoning doesn't cut it -Creative and alternative /flexible forms of zoning are done through overlays Community Examples: Andover, Bedford, Burlington, Dedham, Lexington, Melrose, North Reading, Shrewsbury, Tewksbury, Wakefield. L. _V. Approved Site Plan 5baa Peer Interviews — Data Collection - Interviews What We Heard I:aI:T1► I.3U." -Mixed Feelings -Many communities did not have a dedicated Chamber and were part of a regional chamber *Several communities have a Chamber organization but there are mixed feelings on their involvement with businesses. In some cases, other business groups have been established. Community Examples: Andover, Bedford, Westford, Stoneham MARKETING /BUSINESS RECRUITMENT -Staffing levels are the challenge. -Many communities do not actively market or reach out to businesses because they just do not have the time. -One municipality pointed out the focus is not to recruit but to ensure the community is prepared for development. "No sense in marketing if there is nothing to market." 5ba3 Peer Interviews - Data Collection - Interviews What We Heard REGIONAL APPROACH "Economic development is a regional issue..." -Several communities belong to a regional organization that supports growth within the region. -Mentioned the M3 Coalition -Address issues related to economic development -Establishes programs to address issues — such as workforce training and transportation alternatives 5bd'� Peer Interviews — Data Collection - Interviews What We Heard COMMUNITY EVENTS -When asked about community involvement and placemaking, many communities noted they have several events throughout the year. -In many cases, the Recreation Department is responsible for creating and holding such events. Community Examples: Burlington, North Reading, Tewksbury, Wakefield BEAUTIFICATION -In several cases beautification efforts are done by volunteer groups such as the Garden Club. •DPWs were mentioned as a partner several times. -In a few communities, beautification efforts were also done by businesses. 5�a5 Peer Interviews — Data Collection - Interviews What We Heard TAX INCENTIVES -TIFs: Interestingly 10 of 13 communities have offered or set up to offer TIFs. - Communities that have not /or denied a TIF said it did not impact the business owner's decision to located in their community - "We are very intentional on who we give TIFs to..." One community offered a TIF because they new in the long term it would attract additional business — and it has. Community Examples: Andover, Bedford, Burlington, Dedham, Lexington, Shrewsbury, Stoneham, Tewksbury, Wakefield, Westford PERMITTING -As indicated in the survey many communities offer a pre- application conference. -Many communities admit to challenging permitting processes — such as limited by- right uses or the 'control- freak' mentality. Interestingly some communities mentioned that even though their permitting is challenging, businesses still come. -Many communities do not have permitting software. Those that do have it, says it has been helpful in streamlining the process. 5v),J(o Peer Interviews — Data Collection - Interviews What We Heard CHALLENGES • Lack of water /sewer, staffing, zoning, permitting • Community between Departments and early in project phases can benefit or be a detriment to projects progression WEBSITES • Bedford, Lexington, Tewksbury, Westford 5ba� Peer Interviews — Data Collection - Interviews What We Heard TOP ATTRACTORS TO YOUR COMMUNITY We asked "What are the top three components that attract businesses and developers to your community ?" the following responses were noted: 10 said Location 2 said "the region draws on itself" 2 said "the train" — either for reverse commuting or for access to Boston Other Responses Low Tax Rate Low Electric Rate Physical Attractiveness Low Rents Adaptable Buildings "Like business attracts like business" Available Land Active Citizen Group Appetite to Spend Locally In -House Counsel Amenities Close to Hansom Field Peer Interviews — Data Collection Data Gathering TRACKING COMMUNITY INFORMATION - 40R - CPA - ED Staffing - Education Factors (attainment rates, grad rates, etc.) - Crime Rates - Transportation Access /Transit - Population - Income - Tax Rates - Land Use - Growth ay 5 b Peer Interviews — Data Collection 5b3� EDC Communities Peer Interviews — Data Collection ED Staffed Communities 50� Next Steps: *Finish Interviews & Data Collection *Putting it all together • Draft Report Presentation Overview Presentation —THANK YOU Thoughts or Questions? 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Annual Town Meeting - April 2017 Art. # Article Description Sponsor Details Notes Authorize Sewer Debt - Sewer Station repairs 11 (Charles St $2.4mil) Board of Selectmen Presentation - Bob LeLacheur FINCOM Report - Approve Affordable Housing Trust Fund Presentation - Assistant Town 14 Allocation Plan Board of Selectmen Manager Jean Delios FINCOM Report - Authorize FY18 Chapter 17 90 Expenditures Board of Selectmen Presentation - Sharon FINCOM Report - Amend General Bylaws - Permanent Building Permanent Building 18 Committee Committee Presentation - PBC Chair Greg Stepler Bylaw Committee Report - 5 ca Increase Retirement • • n - Tom Clough, Cost of Living Base Retirement Board Chair Reading Retirement Board 3 ( )r f SS CC :: / } ::. >�✓! 'y; £, / �; ) � i .; / � /':. r ,G . 5; .. J� ur. � � t r .?: 'S � . � 3� _ ✓^ � . tK.'..l FINCOM Report 3("'S � � sty, "" sr � � rr.5 ;� ,�F �r4 x r:'. `� s q 2,,.. ! � �. ; "i y . }� i �/ ,r `'` a:� c��'�� C� G � 5Sr`�c` �,}ti �"`y �; /, .....� b�.� ^✓ _,��.1- :...'� dm...n / „ , I.?... .,. i3. `1. � � CW.Sr, a C �,. %vN�: �.,�3.0 owl..s l..n'., c2u_ IS..c. .. i.�i.:,.i , .,,dci'r�C :.c�1. 5 iv.,, .�,.,£.. ., sl.a.%z� .v S, ...��a�'.,(��:3,E �....�.. .A:� Discontinue Sick Leave and Vacation Stabilization Fund Board of Selectmen Presentation - Sharon Angstrom FINCOM Report - (est. 4/30/09 TM) Approve Affordable Housing Trust Fund Presentation - Assistant Town 14 Allocation Plan Board of Selectmen Manager Jean Delios FINCOM Report - Authorize FY18 Chapter 17 90 Expenditures Board of Selectmen Presentation - Sharon FINCOM Report - Amend General Bylaws - Permanent Building Permanent Building 18 Committee Committee Presentation - PBC Chair Greg Stepler Bylaw Committee Report - 5 ca �,3 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Town of Reading: By virtue of this Warrant, I , on , 2017 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Public Library, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to April 4, 2017, the date set for Town Meeting in this Warrant. I also caused a posting of this Warrant to be published on the Town of Reading website on , 2017. Constable A true copy Attest: Laura Gemme, Town Clerk Ll� TOWN WARRANT O� OF$p tiC r k ,639'lNCOR4�PP� COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1 2 3 4 5 6 7 and 8 Reading Memorial High School, Hawkes Field House, Oakland Road TUESDAY, the FOURTH DAY OF APRIL, A.D., 2017 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; Two members of the Board of Selectmen for three years; Two members of the Board of Library Trustees for three years; One member of the Municipal Light Board for three years; Two members of the School Committee for three years; One member of the School Committee for two years; and Seventy One Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; Precinct 2 Eight members for three years; Two members for two years; Precinct 3 Eight members for three years; One member for two years; Precinct 4 Eight members for three years; Precinct 5 Eight members for three years; Precinct 6 Eight members for three years; Two members for two years; Precinct 7 Eight members for three years; One member for one year; Precinct 8 Eight members for three years; and One member for one year; 5�� and to vote on the following questions: Question 1: RETAIL MARIJUANA BAN (Ray /Julie /Jean) and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY- FOURTH DAY of APRIL A.D., 2017 at seven - thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Board of Selectmen ARTICLE 3 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see if the Town will vote to amend the FY 2017 -27 Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 5 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2016, as adopted under Article 12 of the Annual Town Meeting of March 1, 2016 and amended under Article 11 of the Subsequent Town Meeting of November 14, 2016; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee �� bu ARTICLE 6 To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise provide a sum or sums of money to pay bills remaining unpaid from prior fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen ARTICLE 7 To see if the Town will vote to authorize the Board of Selectmen to sell, exchange, or dispose of, various items of Town tangible property, upon such terms and conditions as they may determine; or take any other action with respect thereto. Board of Selectmen ARTICLE 8 To see what sum the Town will appropriate to the irrevocable trust for "Other Post - Employment Benefits Liabilities" or take any action with respect thereto. Board of Selectmen There might need to be another OPEB Article ?? Ray /Sharon working on this ARTICLE 9 To hear the report of the School Committee or any other public body that the real property shown as "Oakland Road Parcel" on a plan of land entitled "Plan of Land Oakland Road Town of Reading," prepared by Town of Reading — Department of Public Works, Engineering Division, Jeffrey T. Zager, Director D.P.W., Ryan Percival, P.E., Town Engineer, dated September 13, 2016, is no longer required for public purposes; to see if the Town will vote, pursuant to Chapter 40, Section 15A, of the Massachusetts General Laws, to transfer the care, custody, management and control of said Oakland Road Parcel to the Board of Selectmen; or take any other action with respect thereto. ARTICLE 10 To see if the Town will raise and appropriate, transfer from available funds, borrow or otherwise provide a sum or sums of money for the purpose of renovating and expanding the Reading Public Library located at 64 Middlesex Avenue, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services, moving, temporary relocation, and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager and the Board of Library Trustees; and to see if the Town will authorize the Board of Library Trustees, Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants to be used to defray the cost of all, or any part of, said improvements; and to authorize the Board of Library Trustees and /or the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article. These funds will be additional to the $14.9 million previously approved by vote of Town Meeting on January 28, 2013 and a majority of the voters at a local election on April 2, 2013, and to the $3.5 million previously approved by a vote of Town Meeting on February 13, 2014 and a majority of the voters at a local election on April 1, 2014, and to the $141,224.72 approved by Town Meeting � G� under Article 7 of Subsequent Town Meeting on November 14, 2016; or take any other action with respect thereto. Board of Selectmen ARTICLE 11 To see if the Town will raise and appropriate, transfer from available funds, borrow or otherwise provide a sum or sums of money for the purpose of making extraordinary repairs and /or replacement of sanitary sewer collection systems, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said sanitary sewer improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen ARTICLE 12 To see if the Town will vote, pursuant to Section 1030) of Chapter 32 of the Massachusetts General Laws, to accept an increase in the maximum Retirement Cost of Living Base, from $12,000 to $14,000, as accepted by the Reading Retirement Board, such acceptance to be effective as of the date that a certification of the Town Meeting vote is filed with the Public Employee Retirement Administration Commission. Reading Retirement Board ARTICLE 13 To see if the Town will vote to revoke the vote under Article 12 of Annual Town Meeting on April 30, 2009 and thereby abolish the Sick Leave and Vacation buy -back Stabilization Fund, or take any other action with respect thereto. Board of Selectmen ARTICLE 14 To see if the Town will vote to approve an Affordable Housing Trust Fund Allocation Plan pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING THE TOWN OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND ", or take any other action with respect thereto. Board of Selectmen ARTICLE 15 To see if the Town will vote to establish the limit on the total amount that may be expended from each revolving fund established by Article 9 of the Town of Reading General Bylaw pursuant to Section 53E'h of Chapter 44 of the Massachusetts General Laws for the fiscal year beginning July 1, 2017, or take any action with respect thereto. Board of Selectmen ARTICLE 16 To see if the Town will vote to determine how much money the Town will appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the operation of the Town and its government for Fiscal Year 2018 - beginning July 1, 2017, or take any other action with respect thereto. Finance Committee ARTICLE 24 To see if the Town will vote, pursuant to Section 2 -6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one -half or � G(� more of the Town Meeting sessions during the previous year, or take any other action with respect thereto. Total of 5 Town Meetings resulting in 10 evenings of attendance Listed below are those who attended less than 5 evenings First Precinct Name Middle Last Name � Vote 1 Roger J D'Entremont 2018 2 1 Thomas J Ryan 2018 4 2 Sean P Kelly 2019 2 3 Lori Briere 2019 1 3 Francis P Driscoll 2018 0 3 Julianne Joyce 2018 2 3 Sandra M Kosta 2018 4 3 Marianne McLaughlin- Downing 2018 4 4 Demetra Tseckares 2018 2 5 Daniel Knowles 2019 2 5 Kevin Walsh 2019 1 6 Kenneth Mathew Lafferty 2019 0 6 Lori Ann Russo 2019 2 7 Brandon P Chapman 2019 4 7 John A Lippitt 2019 2 8 Matthew A Annunziata 2018 2 8 Ian Charles Brown 2019 3 Board of Selectmen and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 4, 2017, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this t" day of '2017. John R. Halsey, Chairman Kevin Sexton, Vice Chairman Barry Berman, Secretary John Arena Dan Ensminger SELECTMEN OF READING , Constable OFR' Town of Reading Meeting Minutes w 0,639 +1NCON40�PR Board - Committee - Commission - Council: Board of Selectmen Date: 2017 -01 -09 Building: Pleasant Street Senior Center Address: 49 Pleasant Street Purpose: General Business Attendees: Members - Present: Time: 7:30 PM Location: Great Room Session: Open Session Version: Chairman John Halsey, Vice Chairman Kevin Sexton, John Arena Members - Not Present: Barry Berman and Daniel Ensminger Others Present: CPDC Chair Nick Safina, Dave Tuttle, Karen Gonca Ives- Dola n,Town Manager Bob LeLacheur, Assistant Town Manager Jean Delios, Community Development Director Julie Mercier Susan Bernstein, Caffe Nero Bruce Kidder, Caffe Nero Jay Gentile, Caffe Nero Jim Freeman, 505 Main Street Michael Doyon, 172 Main Street Tom Connery, 101 Beaver Road Minutes Respectfully Submitted By: Secretary Topics of Discussion: The Community Planning and Development Commission and the Board of Selectmen held a joint meeting to discuss recreational marijuana, accessory apartments, and potential expansion of the downtown 40R District. Public Hearing - Zoning Bylaw Amendments April 2017 Annual Town Meeting Recreational Marijuana Proposed Amendments: • Insert section 5.6.6 Temporary Moratorium on Marijuana Establishments and amend section 5.6.5.2 Applicability • Section 2.0 Definitions & Section 5.3.1 Table of Uses for Business and Industrial Districts & Section 5.3.2 Table of Uses for Residence Districts: add Marijuana Establishment' and prohibit it in all districts, and amend section 5.6.5.2 Applicability CPDC Chairman Safina read the legal notice into the record. He stated that there are two zoning articles that will be discussed for the April Town Meeting Warrant in regards to recreational marijuana. He asked Ms. Mercier for an overview of the process to date. Page 1 1 6 &,.�- Board of Selectmen Minutes - January 9, 2017 - page 2 Ms. Mercier noted that in late November the Board of Selectmen met with Town Counsel to review options in light of the outcome of the State ballot initiative at the November election. Though the State voted in favor of the initiative as a whole, the Town of Reading did not. The options that Town Counsel prepared for consideration included a moratorium, a full prohibition and a prohibition of just retail establishments. The Selectmen discussed the options and voted to send the moratorium and full prohibition to the Community Planning and Development Commission. The Community Planning and Development Commission then voted, at that same meeting, to hold a public hearing on both articles. CPDC Chairman Safina asked for clarification on the process for the articles. He asked whether the moratorium would be needed if the full prohibition passed at Town meeting. Mr. LeLacheur clarified that the Selectmen will have to decide how to frame the issue for the April ballot - before Town meeting. As the Town Meeting warrant needs to close in late February, both articles will be on the warrant; however, the article(s) presented at Town Meeting will likely depend on the results of the election. CPDC Chairman Safina asked whether the recent delay announced by the Legislature would affect the dates in the moratorium article, specifically what would happen if a Town moratorium expired before the Cannabis Control Commission and its regulations were established. Selectmen Chairman Halsey replied that the Town could structure a ballot question to match up with the State, if that is what the Selectmen choose. He commented that one goal of the public hearing is to find out what the public thinks so that the Selectmen can determine how best to act. He noted that advertising the public hearing for the moratorium protects the Town, whereas doing nothing would leave the door open. Selectman Arena opined that the vote would allow the residents to understand there is more than one decision to be made, and will allow the Town time to see where the law is going. He suggested bringing both articles forward. The moratorium is a delay with a defined end date. However, as it seems unlikely the State will come up with regulations for marijuana within that time frame, he advised having a prohibition in place as well. He noted that a prohibition could be viewed as a form of moratorium, and could be overturned if needed when regulations acceptable to the Town are promulgated. Selectman Sexton noted that it is unknown how the State will react to any of these options. The State might disapprove the prohibition and require the Town to allow something. Chairman Halsey stated that his understanding was that the ballot initiative allowed the option of a prohibition or a moratorium by vote of the voters. Mr. Tuttle opined that instating a moratorium seems like the obvious first step, which could result in a decision to prohibit. However, absent regulations from the CCC, a prohibition could be challenged. The moratorium is more straightforward, as it simply states that the Town does not know enough and needs time for planning purposes. Selectmen Chairman Halsey reminded everyone that there likely is not another election after April 4t" but before the State establishes the CCC and its regulations. The Town needs to figure out what to put on the ballot for April. Mr. Tuttle opined that it is a tangled mess. The prohibition is a zoning action; a moratorium says the Town does not know enough from a planning /zoning point of view to allow these establishments. CPDC Chairman Safina opined that it will need to be made clear that a prohibition would not be for personal recreational use, growing, possessing in one's home, etc. Mr. Arena noted that it is just a prohibition of retail use, testing, and commercial growing. Page 1 2 ��a Board of Selectmen Minutes - January 9, 2017 - page 3 Selectman Arena said that a prohibition is really just a pause, and can be overturned at a future Town Meeting. The moratorium will end in August 2018, and there is no confidence any of the issues surrounding the use and how to regulate it will be resolved by that date. Mr. LeLacheur clarified that the August 2018 date was chosen based on the December 2016 start date. It is what Town Counsel believes to be the longest possible moratorium. He said that he will ask Town Counsel whether the State's 6 -month delay should be added to extend the Town's moratorium beyond August 2018. He agreed with Mr. Tuttle that there is a risk the Attorney General will overturn a prohibition. Having the voters vote on both articles could yield better protection for the Town. CPDC Chairman Safina asked how the ballot question would be presented to the voters. Mr. LeLacheur cautioned that it may have to be two stand -alone questions, versus an and /or question, which might be hard to explain to the voters. Chairman Halsey expressed concern with having two ballot questions, but that decision does not need to be made tonight. Mr. LeLacheur commented that in his discussions with other town managers and mayors it does not seem that other communities view a No vote on Question 4 as tied to allowing a commercial facility in their towns. However, most towns in the area are considering a moratorium /prohibition ballot question, but are not as far along as Reading. Mr. Halsey pointed out that neighboring communities voted similar to Reading. Selectmen Chairman Halsey reiterated that there is flexibility with a prohibition vote. Mr. Tuttle expressed hesitancy that the definitions are embedded into the articles and are not a stand -alone article. He suggested an independent article for definitions in case neither article passes. This way the definitions will at least get into the Zoning Bylaw, and will add clarity to what is intended under the Medical Marijuana bylaw. Mr. LeLacheur clarified that the ballot will be voted on first by the voters; then the outcome of that vote will be taken to Town Meeting. Town meeting will vote on amending the Zoning Bylaw. There may be a need to split out definitions into a separate article. Chairman Halsey agreed with Mr. Tuttle's suggestion to add an article for definitions. CPDC Chairman Safina opened the public hearing for public comment. There was none. CPDC Chairman Safina opined that the articles are written simply enough and commented on the Town's success with the medical marijuana moratorium. After discussion, the CPDC agreed to continue the public hearing. Mr. Tuttle moved to continue the public hearing until February 13, 2017, The motion was seconded by Ms. Goncalves -Dolan and approved with a 3 -0 -0 vote. Discussion of Potential changes to zoning for Accessory Apartments Ms. Mercier explained that the recent construction of a detached accessory apartment in Town has raised some concern regarding the intent behind the accessory apartment bylaw. She noted that it is very difficult for zoning bylaws to anticipate all possible scenarios, but that some changes to the bylaw might help better align intent with realization and make it easier for Town Boards to preserve the character of single - family neighborhoods. Ms. Mercier showed a diagram of what was intended for an accessory apartment. Chairman Safina added that the intent was to allow a detached accessory apartment to be next to or behind the primary structure, and to allow an attached accessory apartment to be within or adjacent to the primary structure. Page 1 3 ll�.� Board of Selectmen Minutes - January 9, 2017 - page 4 Selectman Arena noted that a recent accessory apartment approved by the Zoning Board does not reflect the diagram. He listed a few of the elements that surprised him: built in front of the main structure, at the front of the property, with a two car garage and a separate driveway. Selectmen Chairman Halsey added that the accessory apartment has a two -car garage and a carport, and appears to be the primary residence. Selectman Arena opined that an accessory apartment should appear secondary to a primary single - family structure, should be complementary to it, and should utilize the same driveway and parking areas. However, even if a detached accessory apartment that complies with these requirements is only allowed in the rear of the property, it could still become a problem if it dominates the primary structure. CPDC Chairman Safina agreed that in practice the language allowed something different than what was intended. He stated that the proposed language may clear up concerns. It allows for an existing structure to be converted, but not expanded, and it puts the CPDC as the Special Permit Granting Authority rather than the ZBA. The CPDC is better suited to issues related to neighborhood character and impacts to abutters. He suggested that additional graphics be added to the bylaw. Selectmen Chairman Halsey stated that he understands allowing the conversion of an existing structure, but questioned why the Town allows new detached accessory apartments at all. Chairman Safina replied that not every property is conducive to an addition, and there is a level of privacy that comes with a detached accessory apartment. He noted that anyone can live in an accessory apartment, related or not. The lot shape of a property may mean an owner cannot expand the primary structure, but can add a detached accessory apartment. Selectman Arena pointed out an apparent conflict between the word "accessory" and the diagram in the bylaw. The word "accessory" suggests it should be subsidiary to the main house. The intent was not for it to be independent with a separate driveway and parking area, rather to be a space for parents and family members to age in place. Selectman Sexton questioned existing structures and setbacks if a garage were proposed. Ms. Mercier said the language changed recently, and explained what was approved at the Town Meeting in November 2016. Mr. Sexton asked if an existing garage that is tight to a lot line would be allowed to be used as an accessory apartment. Ms. Mercier explained that under the current bylaw, Zoning Board of Appeals approval would be needed, and that they would use the Performance Standards in the bylaw as a basis for what could be approved. Selectman Arena asked for clarification of what would be allowed in an existing structure in the front yard. Ms. Mercier stated that an existing structure could be converted to an accessory apartment but would not be allowed to be added onto. Mr. Arena asked about the potential for more than one story. Ms. Mercier explained that structures that meet zoning setbacks are allowed to be more than one story, and could be used as an accessory apartment as long as the total square footage meets bylaw requirements. CPDC Chairman Safina opined that neighborhood character would need to be maintained. Mr. Tuttle stated that the zoning bylaw allows one curb cut per lot. Ms. Mercier said that as long as a curb cut meets requirements, the whole lot can be paved. Mr. Tuttle questioned the separate walkway shown on the diagram leading to the attached accessory apartment. CPDC Chairman Safina said the intent was to show that the entrance to an accessory apartment needs to be on the side, of the property. Page 1 4 �(O Board of Selectmen Minutes - January 9, 2017 - page 5 Selectman Arena expressed concern that the current language might encourage more detached accessory apartments, because it does not prohibit them, which could cause anxiety for the neighborhood. He opined that 1,000 square feet can get big if it does not include a garage. Ms. Delios explained that the Special Permit process was added to allow the neighborhood to be notified and weigh in on the proposal. The Special Permit process is a burden to the applicant, but allows another whole layer of review. She said that no abutters attended the Zoning Board of Appeals hearing about the aforementioned detached accessory apartment. Selectman Arena asked what criteria are used to determine whether a detached accessory apartment can be granted. Ms. Delios pointed out the Performance Standards under Section 5.4.7.3. She noted that the proposed language includes slight revisions to the Performance Standards so that some criteria cannot be waived. Detached accessory apartments will not be allowed in the front yard unless they are created through conversion of an existing accessory structure. Selectmen Chairman Halsey asked about the language limiting what is allowed between building facades and right -of -ways. The definitions of front yard and facade were discussed and it was agreed the language should be modified to better capture corner lot scenarios. Selectmen Chairman Halsey opined that allowing accessory apartments is a good idea, but the Town has to be careful not to set an alarming precedent. CPDC Chairman Safina opened the meeting to public comment. There was none. Mr. Tuttle moved that the CPDC hold a public hearing on proposed amendments to the Accessory Apartments bylaw on February 13, 2017. The motion was seconded by Ms. Goncalves -Dolan and approved with a 3 -0 -0 vote. Discussion of potential 4OR District Expansion Ms. Mercier explained that recent vacancies and activity downtown have spawned renewed interest among Town officials, staff and local developers in considering an expansion to the existing Downtown Smart Growth (40R) District. She reminded the Commission that both the Main Street corridor and Business B zone were deemed priority areas for rezoning and /or redevelopment at the public forums in 2016. CPDC Chairman Safina showed the areas under consideration and explained that the discussion is about finding ways to take advantage of zoning alternatives and potential 40R expansion to spur economic development in underutilized pockets of the downtown. Selectmen Chairman Halsey asked about the area being considered. Selectman Sexton commented that mention of the lots not being deep enough came up at the July forum. Ms. Mercier explained that the area under consideration corresponds to the existing Business B Zoning District, which includes some split -zoned properties behind Main Street. However, no solely residentially -zoned properties are within the area being considered. Mr. Tuttle commented on what was proposed in the past for the 40R District. CPDC Chairman Safina questioned if the property at 400 Main Street should be included to allow mixed use of the property. Ms. Mercier clarified that 400 Main Street is within the area under consideration. Selectmen Chairman Halsey stated that allowing an overlay does not infringe on property rights, it expands options for the property. He asked that parcel lines be shown for discussion purposes. Page 1 5 Board of Selectmen Minutes - January 9, 2017 - page 6 Selectman Arena said that the term Overlay District' has a negative connotation to people who are unfamiliar with planning parlance because it sounds like another layer of regulations. He commented that language should be chosen carefully for the Town Meeting presentation. Mr. Tuttle commented that after some discussion at the zoning forums, people eventually understood. He noted that many people do not realize the area is currently constrained by the Business B Zoning. He opined that it is better for the Town to create an overlay instead of expanding the 40R District, as 40R is constrained by the State and might not work here. Selectman Arena made a suggestion to rename the Overlay District something like "Business B + ", so it sounds positive, and then add in the 40R language later. Mr. Tuttle replied that it might be okay to do it that way. CPDC Chairman Safina disagreed noting that the 40R language allows for Design Standards that complement zoning and govern the Plan Approval process, which gives the Commission teeth. Selectmen Chairman Halsey asked why Mr. Tuttle does not think that 40R and the type of project that is currently at 30 Haven Street would be applicable in this area. Mr. Tuttle responded that there are too many issues with parking, road access and lot size in the downtown, but that the 30 Haven Street project has a parking lot behind the building and a garage under the building. CPDC Chairman Safina pointed out that this area has the advantage of grade change, which could allow for underground parking. Selectmen Chairman Halsey stated that the Town should not limit itself. Developers should be given opportunities to be creative. Mr. Tuttle suggested adopting the tenets of 40R without involving the State. Selectmen Chairman Halsey asked for clarification about how that would work. Selectman Arena asked if the Design Standards could just be added into the "Business B +" area. Chairman Safina said they would be considered Design Guidelines not Design Standards, and would be outside of zoning unless adopted as part of the 40R District. CPDC Chairman Safina gave an example of how the proposed Reading Village 40B project would have been required to look if it had been a 40R project. Selectmen Chairman Halsey said residents have told him they now regret denying the original proposal to extend the 40R District across the railroad tracks. Having 40R there would have given the Town more control over development in that area. He added that the 40R District language exists for this purpose, and asked why the Town needs to reinvent its own local leverage. He opined that an extension of the 40R District would invite economic development. Mr. Tuttle said he is 100% in favor of what Selectmen Chairman Halsey suggested, but hopes it will work the second time around. He said opportunities need to be added to spawn change. He suggested asking for the biggest extension the Town can approve. Selectmen Chairman Safina suggested creating different Design Standards for different areas. Selectman Arena asked if 40R compels the Town to enforce the regulations. CPDC Chairman Safina replied that the Town can waive anything, but needs to consider the edges and what happens to abutting properties under a maximum build condition. He cautioned that the Commission should be careful when determining where the edge of the District should be. Selectmen Chairman Halsey opined that creating opportunities for property owners is the goal, and that if 40R does not work, it can be reversed. The triangular area bounded by Haven Street, High Street and Main Street was discussed. Mr. LeLacheur asked about potential negative impacts to the existing apartment buildings in that area. CPDC Chairman Safina commented that these apartments are affordable for residents, though not on the Subsidized Housing Inventory, and that redevelopment would likely mean the Town would lose some of its more affordable units. Mr. Halsey stated that I 6 Page Board of Selectmen Minutes — January 9, 2017 - pa_ ece77 40R includes an affordability component, and that higher value units would generate a better revenue stream for the Town which would help all boats rise. Selectman Arena asked about historical properties in the area. He commented that it is better to expand the 40R District that is already in place. Chairman Halsey said the 40R expansion creates many opportunities for the Town, residents and business owners. CPDC Chairman Safina asked if an affordability component can be added to other zoning districts. Ms. Mercier replied in the affirmative, through inclusionary zoning. Ms. Delios explained that the State has modified the 40R Regulations to allow different affordability requirements for projects depending on tenancy. She explained that 20% can be required for homeownership projects and 25% can be required for rental projects. Mr. LeLacheur asked if Design Standards were included when the 40R District first went to Town Meeting. CPDC Chairman Safina replied in the affirmative, and commented that these same Standards may not be entirely applicable to the triangular area. He mentioned the possibility for sub - districts, especially for the Green /Gould Street area, within the 40R District. Selectmen Chairman Halsey requested that preparation begin so the 40R expansion can go forward. Ms. Mercier said that modifications to the Design Standards are not part of the Zoning Bylaw and can come later if needed. Mr. Tuttle added that the Design Standards can be negotiated with a project proponent as long as there is something appealing to attract development. CPDC Chairman Safina opened the meeting for public comment. Mr. Rich Haggerty of 531 Main Street thanked the Town for having this discussion. He said that the downtown area needs opportunities and that he is always thinking of ways to redevelop his property. He opined that the proposal will be positive for tax revenue, and will bring people downtown to patronize the businesses. He noted the merits and drawbacks of 40R versus a regular overlay. 40R allows for expedited permitting but requires a difficult level of affordability. Mr. Haggerty asked if the Town has considered different affordability requirements for small projects in the 40R District. Ms. Delios said that the CPDC cannot waive the affordability requirement, but that Chapter 40R does have a provision for projects under a certain threshold. Ms. Mercier agreed to look into the threshold and add it to the 40R language amendment. Mr. Haggerty said he agrees parking is an issue downtown, but parking might be solved with development. Attorney Brad Latham spoke on behalf of the Chamber of Commerce. He recommended the Town proceed with two different warrant articles for the areas under consideration. He agreed with a 20% affordability requirement for ownership projects. He noted that 40R allows for two sub - districts within an area, which could be added at a later Town Meeting. Mr. Jim Freeman of 505 Main Street thanked the Town for initiating the changes. He noted that he is a developer and is looking for a win -win with the Town. He said the eastern edge of the Business B Zoning District is a sensitive area and that some of the properties it abuts are investor -owned and might welcome being included, while others will not. He questioned if those properties should be included in the District. Page 1 7 ' �l Board of Selectmen Minutes - January 9, 2017 - page 8 CPDC Chairman Safina responded that it is unclear whether the residential properties could be included or not, but that the Standards could address what happens along that edge. Mr. Tuttle added that the adjacent zoning in that area is A -40, which allows flexible multi - family residential uses. Mr. Mike Doyon, member of the Chamber of Commerce, opined that nothing negative will result from this proposal. The mixed -use will bring in a variety of people and new revenue. Mr. Arena asked the public to be sure to attend future hearings and meetings on the issue, and to show support at Town Meeting. CPDC Chairman Safina reminded everyone that 30 Haven is a good example of how a 40R project will work in the downtown area. Selectmen Chairman Halsey commented that while the State seems to want maximum build -out, he believes residents just want opportunities. CPDC Chairman Safina asked if the warrant articles will be ready by the end of February. Ms. Mercier indicated that they are already in progress. Selectmen Chairman Halsey agreed that having two articles is good strategy, as there might be a different vision for each district. He asked for the results from the CPDC by February 21St, and offered to add a meeting if needed. Selectman Arena requested that the vision for each area be provided for the public before Town Meeting. He suggested thinking about what is wanted and what might result. Mr. Tuttle moved that the CPDC hold a public hearing on Proposed amendments to the Downtown Smart Growth District language and may on February 13, 2017. The motion was seconded by Ms. Goncalves -Dolan and approved with a 3 -0 -0 vote. Mr. Arena moved to adiourn the Board of Selectmen meeting at 9:37 p.m. The motion was seconded by Mr. Sexton and approved with a 3 -0 -0 vote. Respectfully submitted, Secretary Page 1 8 W02 Schena, Paula From: Sent: To: Subject: Attachments: BOS packet Sent from my iPhone Begin forwarded message: LeLacheur, Bob Wednesday, February 08, 2017 5:38 PM Schena, Paula Fwd: Fios TV Notice image002.png; ATT00001.htm; image003.png; ATT00002.htm; Customer Notice - CGTN.pdf, ATT00003.htm From: <iill.m.reddish @ verizon.com> Date: February 8, 2017 at 4:08:21 PM EST To: <lill.m.reddish @ verizon.com> Subject: Fios TV Notice Dear Municipal Official: This is to notify you of a certain change to Fios® TV programming. On or after December 31, 2016, CCTV News programming on channel 277 was replaced with CGTN (China Global Television Network) dedicated to providing Chinese and global news and business perspectives. Verizon is notifying subscribers through the Fios® TV Message Center. A sample customer notice is attached. Access to the Fios® TV channel lineup is available 24/7 online at verizon.com /fiostvchannels. We realize that our customers have other alternatives for entertainment and our goal is to offer the best choice and value in the industry. Verizon appreciates the opportunity to conduct business in your community. Should you or your staff have any questions, please contact me. Sincerely, verizonJ Fios@ TV Programming Change On or after December 31, 2016, CCTV News programming on channel 277 was replaced with CGTN (China Global Television Network) dedicated to providing Chinese and global news and business perspectives. f -/ c 43,S Schena, Paula From: LeLacheur, Bob Sent: Friday, February 10, 2017 7:46 PM To: Schena, Paula Subject: FW: follow up to the 2/7/17 BOS meeting BOS packet From: Bryn Panee Burkhart [brynb @mit.edu] Sent: Friday, February 10, 2017 5:56 PM To: Reading - Selectmen Subject: follow up to the 2/7/17 BOS meeting Hi gentlemen, Last evening, I was finally able to watch Tuesday's BOS meeting on YouTube (fun way to unwind after the snow day). First, I am extremely grateful for Bob's CPF memo and like many others, applaud his willingness to step in. Avoiding the contention that could have otherwise occurred between the different boards /committees and town citizens makes this whole dire situation feel more bearable. I am grateful for all Bob does for this town, and this is a testament to his leadership. I am writing to weigh in on the discussion that took place about a future override. Adding to Paula Perry's comments and those from the Yes For Reading group — I absolutely concur it is critically important that our town leaders be more vocal about the need for an override next time around. I was glad to hear the Chief of Police and Fire Chief will be able to weigh in publicly — in my opinion, this is crucial as public safety and strong schools go hand in hand. I believe it would go a long way to the naysayers if they heard a public endorsement from those Chiefs. I also appreciate Dan validating the comments made from Paula /YFR about the BOS involvement in the last override. I agree with his point that each selectman has their own "particular talents" — but I believe the deeply divided opinion among town constituents might have tempered the willingness on the part of some to publicly advocate for it after the $ amount was determined. I understand there may have been hesitation to publicly take one side over another, but the next time around the stakes will be too high to be as cautious. Once a dollar amount is set for a future override, I urge you all to do what you do best — write letters in the Chronicle (thanks Dan!) use social media (thanks Dan and Barry!), come to PTO meetings (thanks Barry!), meet over coffee, offer quotes to be used on "marketing material," spread the word formally and informally, and put YES signs in your yards. When the time comes, I am going to work hard to get this passed — and the motivation will be stronger knowing that our elected leaders and town leaders are doing the same. Have a good weekend and thank you for your time — I appreciate all the BOS does for our community. Bryn Panee Burkhart K FOR IMMEDIATE RELEASE: February 14, 2017 CONTACT: Mike Wessler 617 - 727 -2075 Auditor Determines Part of Early Voting Law Imposes an Unfunded Mandate on Local Governments BOSTON, MA — Auditor Suzanne M. Bump today released a determination that certain early voting costs incurred by local clerks should be paid for by the Commonwealth. Bump's Division of Local Mandates (DLM) conducted the review and made the determination in response to petitions from the City of Woburn and the Town of Oxford. "The early voting law certainly is to be regarded a success. It did, however, mandate new procedures for clerks. Some of these should be paid for by the state, not municipalities according to the Local Mandate Law." The determination cited the requirements that municipalities establish an early voting polling location that has sufficient staffing and privacy for voters as the factors driving the conclusion. In 2016, Woburn reports spending a total of $5,446.25 on these requirements and Oxford reports spending $1,486.94. As part of its research, DLM solicited cost estimates from the Commonwealth's 351 cities and towns. Based on information from the 80 percent of municipalities that responded, which represent 91.33 percent of Massachusetts registered voters, Bump's office estimates that in -total municipalities spent $719,708.25 on these required costs during this time period. Under the Unfunded Mandate Law, cities and towns, when faced with a potential unfunded mandate, can petition DLM to issue a determination. Woburn and Oxford can use the determination provided today to seek a court - ordered exemption from compliance with the law until state funding is provided. Additionally, local governments can seek legislative changes to the law, which may involve state funding for mandated expenses, or modification of the mandate. The early voting law, which was passed into law in 2014, requires that municipalities allow any qualified voter during biennial state elections (and other elections taking place at that time) to vote during a twelve -day early voting period. The Massachusetts Secretary of the Commonwealth's Office reports that more than one million voters cast their ballots during this period in 2016, representing more than 22 percent of registered voters in the state. In addition, municipalities report additional costs related to personnel for optional early voting locations or extended evening and weekend hours, office supplies, newspaper advertising, police personnel at early voting locations, and the costs associated with a central vote tabulation facility. While the determination did not find these costs to be unfunded mandates, Bump's office estimates $1,190.624.43 in municipal spending related to these services during this time period. DLM was established in 1980 as part of Proposition 2 %Z, an initiative that limits the abilities of cities and towns to increase property taxes. Under the state's Local Mandate Law, the Legislature and state agencies are prohibited from passing costs along to municipalities to implement state programs. DLM was established to respond to municipal request to determine whether an unfunded mandate has been passed on to local governments, and make a cost determination of the state funding necessary to sustain a mandate. Since its creation, DLM has received 675 petitions from municipalities and members of the Legislature asking the Division to review whether legislative or regulatory action imposes an impermissible unfunded mandate on a municipality. In response, DLM has issued 436 unfunded mandate determinations, finding in favor of municipalities 79 times. As a result of these efforts, approximately $343 million in state funding or other remediation has been provided to local communities. Survey responses from municipalities are available at: http• / /www mass Rov /auditor /docs /dim- mandate /2017 /early - voting- cost - totals -by- municipality- 2- 8- 17.xlsx About the Office of the State Auditor The Office of the State Auditor conducts performance audits of state government's programs, departments, agencies, authorities, contracts, and vendors. With its reports, the OSA issues recommendations to improve accountability, efficiency, and transparency. The OSA has identified more than $1 billion in unallowable, questionable, or potentially fraudulent spending and saving opportunities for the Commonwealth since 2011. Last year, auditees report implementation of 91 percent of the OSA's audit recommendations. This year, the office received the Einhorn -Gary Award for its success furthering government accountability. For more information, visit www.mass.gov /auditor or follow Auditor Bump on Twitter eMassAudito.r, on Faceboolc, or subscribe to the Auditor's Report e- newsletter. - 2-'