HomeMy WebLinkAbout2011-07-25 Board of Library Trustees MinutesRECEIVED
MINUTES TOWN CLERK
Board of Library Trustees Meeting RE :GING. MASS.
Monday, July 25, 2011 2011 SEP 20 P 12-- 52
Present:
David Hutchinson, Chair; Richard Curtis, Vice Chair; Jeffrey Doucette; Karyn Storti; Vicki Yablonsky;
Ruth Urell, Director; Dorota Socha, Assistant Director; Kathryn Melesciuc, Recording Secretary.
Absent:
Cherrie Dubois.
Meeting called to order: 7:06 p.m.
June 20, 11 Minutes approved unanimously. (V. Yablonsky/J. Doucette)
Financial Report (R. Urell)
• Donations funds discussion: most are earmarked for specific purposes, e.g., allocated for digitizing
programs, grants and trusts, i.e., Celebration Trust, Let's Talk About It, health grant.
Trustee Liaison's Reports
Foundation (R. Curtis)
Foundation may be able to help with public relations funding and outreach regarding building program
campaign.
Friends (C. Dubois)
•Nothing to report.
Building Program Discussion
• The Trustees want to publicly thank Director R. Urell for her tremendous effort and work on the
building grant for getting Reading Public Library on the top of the waiting list;
• R. Urell received letter from Rob Maier, Director of M.B.L.C. will meet in September with
libraries on waiting list;
• Building Grant approved - just waiting for state funding to be released — process to build support
with community and legislature to shake out capital funding;
• V. Yablonsky stated concern regarding clarification of Building Committee's role in public
outreach building committee;
• K. Storti identified categories and some possible community members for the public outreach
committee who would be great for the campaign.
Director's Report
• Save the Date postcards were mailed out announcing the Library Legislative Breakfast to be held
in Reading on Friday, October 21 from 8 — 9 am. Senator Katharine Clark is the featured speaker;
• Envisionware printing rolling out September 1 st. The new printing system allows patrons to view
their printing job, pay using coin machines and pick up their own documents. The program has
been installed on all public computers;
• Frank Fardy announced his retirement from the Finance Committee and as the Library Trustee
liaison — he will be missed;
• We have 6 e -readers loaded with a selection of 19 assigned summer reading books for local
students to borrow. Any Reading resident 18 or older may check out an e -reader for up to two
® weeks, after signing an e -reader agreement.
• The 10 year capital budget shows no library funding pending Building Project. Ruth will meet
with Finance Director and review non -building capital needs.
Statistics:
D. Socha discussed statistical reports comparing June, 2011 with previous months and years.
Trustee Items:
• The 2011-2012 Trustee Meeting Dates were changed due to town meeting conflicts - final copy is
attached;
• Open Meeting Law Remote Participation —proposed regulations were reviewed and trustees fully
endorse expanding remote participation.
Action Items:
• D. Hutchinson will follow-up support for the Open Meeting Law Remote Participation to Town
Manager;
• R. Urell will request a meeting with Town Manager and Trustee representative to clarify
Trustee/Building Committee's role/function.
• K. Storti will send condolence card to Knapp family.
Adjourn
The motion to adjourn was made 9:05 p.m. (V. Yablonsky/K. Storti)
® Respectfully submitted,
Kathryn Melesciuc,
Administrative Assistant,
Reading Public Library