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Home My WebLink About2017-01-12 Board of Selectmen Handout1967 Register Voters 10,481 School Population 4804 # Employees 332 Police 43 Total Public Safety 91 2 J 1 2017 26,220 + 5032 18,980 + 8499 # Approx 4300 - 500 Approx 700+378 41 47 +1Sec Dispatch 11 89-1 # Note the voting age was changed in 1971 from 21 to 18 William C. Brown 01/12/ 17 � , AM ■ Budget Directives ■ General Department Overview ■ FY2016 Review ■ FY2017 Trends / New Building Impact ■ FY2018 Budget READING PUBLIC LIBRARY BUDGET DIRECTIVES ■ Core Library Mission: To provide free, open and equitable access to information and resources that are essential to sustaining the educational, economic and civic wellbeing of our community. ■ Town Manager recommendation 1.25% Goal Wages = 2% Step and .75% COLA ■ Minimum Standards of Free Public Library Service (MGL c78, ss. 19A and 19B; 605 CMR 4.00) Municipal Appropriation Requirement Minimum open hours Materials budget allocation READING PUBLIC LIBRARY GENERAL DUTIES Patron Accounts Meeting Rooms/Museum Passes Acquisitions / Catalog Processing Interlibrary Loans Early Literacy (0 -5) School Age Teens Adults Elder Services 1 L READING PUBLIC LIBRARY STRATEGIC PLAN HIGHLIGHTS FY2017 ■ Homework Center ■ Maker Programs ■ Entrepreneur Series ■ Memory Cafe (shared) FY2018 ■ Outreach Reading preschools and RISE ■ Develop content sharing and e- learning tools ■ Apply for Town -Wide Preservation Assessment Grant (MBLC) READING PUBLIC LIBRARY FYI6 SERVICES ■ Open 3,063 hours ■ 515442 Reference /research interactions (17 per hour) ■ 22 Volunteer hours per week ■ Provided biweekly home services to 25 residents ■ Reading collections at Sanborn Place, Pleasant St. Center, Sawtelle Hospice House READING PUBLIC LIBRARY CIRCULATION ■ 409,140 item checkouts (134 items per hour) 28,953 received FROM other libraries 27,343 provided TO other libraries Circulation by Type Circulation by Age Group Video Audio 18% 072% Other 1% Children's Electronic a 1% 44/0 ,t Adult 52% int„ YA 4% READIN PUBLIC LIBRARY FY16 DIGITAL SERVICES ■ Mobile Printing 690+ sessions (58 per month) ■ 9600+ computer session (186 per week) ■ 58,322 Wireless sessions (9 session per hour) ■ Virtual Library 30 Digital magazines including Consumer Reports 3000+ Downloadable audiobooks* 45,000+ eBooks* 7 Million downloadable music tracks Ancestry.com Tutor.com Mango Languages * Included in Circulation READING PUBLIC LIBRARY FY16 PROGRAMMING ■ 468 Programs = 1,872 hours work Community Conversation: Racial Justice ( "Waking Up White" by Debbie Irving) End of Life Care* ESOL English Conversation Group Facebook for Business Foreign Affairs Discussion Group Indie Author Day * Library tours for Parker MS Grade Six Mother Goose Lapsits Secrets of College Admissions Sensory Storytime Summer Reading (785 children /teens) Story Walks READING PUBLIC LIBRARY FY16 LIBRARY VALUE: $5,194,140 Community Value Adult Program Attendance (2,565) - Programs $ 38 475.00 YA Pro am Attendance (1,652) Adult Books (11,657) $ 198 169.0 YA Books (14,363) $ 124 288.00 $ 172 356.0 Children's Books (123,191) $ 2,094,2 7.0 udiobooks Downloaded (4,472) $ 44 496.0 ILL (56,306) $ 1,407,650.00 eBooks Downloaded (11,750) $ 176 250.0 Magazines (6,019) $ 30 095.0 Movies (67,391) $ 269 564.0 CDs (28,578) $ 284 651.0 Museum Passes (1,614) $ 32 280.0 Research & Reference (51,442) $ 360 094.0 $ 5,069,852.00 Community Value Adult Program Attendance (2,565) - Programs $ 38 475.00 YA Pro am Attendance (1,652) $ 19 824.00 Children's Program Attendance (9,247) $ 65 989.00 $ 124 288.00 Source Library Value Calculator: https:Hgoo.g] /ZgKfvm Massachusetts Library Association / Chelmsford Library N- w`� READING PUBLIC LIBRARY Library Contributions 2015- Present ( +74,000 committed) k1k KhAJJ AU PUBLIC LIBRARY BUILDING IMPACT 81,469 93,116 3,731 4,082 189 475 157 * 357 114 197 2,693 4,412 11,373 15,364 347 417 % Change 200% 150% 150% ° 100% 0 50% 14% 9% 0% Circulation eBooks New Patrons Room Use Programs Program Research & Museum (FY2014 *) Attendance Reference Passes BUDGET SUMMARY ■ Wages ( +1.8 %) Eliminate Sunday Hours (2 -5pm from October — May) & OT rates 1 Does not reduce staff or benefits Accommodate increased use /services Employee retention ■ Expenses ( -1.0 %) Decrease Materials budget to 14% Increase Technology licensing and maintenance ■ Wages — 79% and Expenses — 21% READIN PUBLIC LIBRARY ACCOUNT REVISED BUDGET FY2018 % Change SR ADMINISTRATIVE ASSISTANT 47,800.00 47 760.00 - 0.08°/ IBRARY DIRECTOR 106,575.00 99 201.00 - 6.92°/ IBRARY ASSISTANT DIRECTOR 80,075.00 73 070.00 - 8.75°/ IBRARY SUBSTITUTES 4,600.00 4,725.00 2.72°/ LIB CIRC DIVISION HEAD 63,600.00 65 366.00 2.78°/ LIB CIRC SR LIBRARY ASSOCIATE 34,800.00 32 176.0 - 7.54°/ IB CIRC ASSOCIATE 113,800.00 121 600.0 6.85°/ IB CIRC PAGE 20,300.00 20 860.00 2.76°/ IB CIRC SUNDAY HOURS 7,650.00 0.0 HILDRENS DIVISION HEAD 70,250.00 72 170.0 2.73 % HILDRENS LIBRARIANS 134,350.00 168 022.0 25.06% HILDRENS SR LIBRARY ASSOC 30,925.00 30 958.0 0.11% HILDRENS PAGE 7,800.00 8,020.0 2.82 % HILDRENS SUNDAY HOURS 11,000.0( 0.0 REFERENCE DIVISION HEAD 70 250.0 72 170.00 2.73% REFERENCE LIBRARIANS 230 125.0 246 900.00 7.29% REFERENCE SUNDAY HOURS 12 000.0 0.0 TECH SVC DIVISION HEAD 70 250.0 72 170.00 2.73% ECH SVC SR LIBRARY ASSOC 62 425.0 62 515.00 0.14% IBRARY TECH SVC ASSOCIATE 12 100.0 15 000.00 23.97 ° / SALARN TOTAL LIBRARY MAINT CONTRACT /REPAIR 1,190,67i.00 3,300.00 1,212,683.00 1.851Y. IBRARY PROF DEV - REGISTRATN 12,500.00 12 500.00 0.00 % IBRARY PROF DEV - TRAVEL 2,200.00 2,200.0 0.00 % IBRARY SOFTWARE LICEN & SUPP 55,385.00 60 000.00 IBRARY SUPPLIES/EQUIPMENT 7,000.00 7,250.00 3.57°/ IBRARY OFFICE SUPP 3,000.00 3,000.00 0.00% IBRARY TECHNOLOGY SUPPLIES 15,500.00 15 500.00 0.00% IBRARY MATERIALS 218,440.00 213 750.0 - 2.15% EXPENSETOTAL II 314,200.00 /�� Elk MEETING ROOMS • Policy Updated: August 2016 ($10 non - profits, $20 Reading residents, + Custodial) Educational Cultural Civic • Room Use October — December: 357 (299 Library, 58 Non - Library) Cub Scout Pack 702 Friends of the Reading Public Library* NOBLE Library Consortium * North Suburban Planning Council Old South Methodist Church Reading Antiquarian Society Reading Bylaw Committee Reading United Soccer Reading Youth Lacrosse Representative Brad Jones RMHS Reunion Planning Committee RPS Social Emotional Learning Conference SEPAC *There are no rental fees for Library support groups, Town /School sponsored programs, gove agencies /Representatives READING PUBLIC LIBRARY Location General Cost Notes Andover - Memorial Hall Library No Fee Groups using the meeting room will be held responsible for any costs incurred by the Library or the Town as a result of that use. (1 x per year) Belmont - Belmont Public Library ASSEMBLY ROOM $50.00 and FLETT ROOM $30.00 Additional fees for equipment, allows for profits Burlington - Burlington Public Library No Fee Canton - Canton Public Library No Fee (non - profit) Allows for profits for additional fee. Non - profit closed meeting $75 Concord - Concord Free Public Library No Fee Danvers - Peabody Institute Library $100 One room only Dedham - Dedham Public Library No Fee Mansfield - Mansfield Public Library No Fee except custodial, limited hours Marshfield - Ventress Memorial Library No Fee Milton - Milton Public Library Large room $75.00 / 3 hours and Conference Room $50.00 / 3 hours Natick - Morse Institute Library $25/hour(hall) and $10 /hour (meeting room) additional fees for after hours North Andover - Stevens Memorial Library unknown North Reading - Flint Memorial Library No Fee (non - profit) Profit Groups — hosting a commercial gathering /talk/event (North Reading Business or Resident / $150 for four hours) ....hosting a ceremony, recital or other cultural event North Reading Business or Resident / $50 for four hours Reading - Reading Public Library $10 non - profits, $20 residents Shrewsbury - Shrewsbury Free Public Library unknown Stoneham - Stoneham Public Library No Fee Commercial organizations that wish to use a meeting room may do so by making a $250 contribution to the library's book fund. Tewksbury - Tewksbury Public Library No Fee Wakefield - Lucius Beebe Memorial Library No Fee Regular hours Walpole - Walpole Public Library No Fee Groups using the meeting room will be held responsible for any costs incurred by the Library or the Town as a result of that use. Westborough - Westborough Public Library No Fee Westford - J. V. Fletcher Library No Fee Wilmington - Wilmington Memorial Library o Fee except saturdays for custodial fee Winchester - Winchester Public Library o Fee Regular hours HOURS BY DIVISION Staffing Hours FY2017 Staffing Hours FY2018 Administration mss' READING PUBLIC LIBRARY ocation Population FTE Total Circ Activity Annual Hours Total Appropriated Municipal Income -- O eratin TOTAL OPERATING INCOME Total Operating Expenditures per capita Hours /week dover - Memorial Hall Library 34,477 35 621,656 3,319 $2,633,302 $2,735,355 $75.35 63.83 lmont - Belmont Public Libr I 25,332 26 587,149 3,247 $2,099,770 $2,172,710 $78.85 62.44 rlin on - Burlin on Public Libr 25,463 21 323,591 2,992 $1,420,172 $1,456,472 $56.03 57.54 ton - Canton Public Library 22,221 17 270,944 2,722 $1,184,031 $1,222,359 $51.51 52.35 Concord - Concord Free Public Library 19,285 30 490,162 5,871 $1,993,016 $2,164,319 $99.41 112.90 Danvers - Peabody Institute Library 27,483 21 222,129 3,093 $1,281,692 $1,337,455 $45.35 59.48 Dedham - Dedham Public Library 25,299 18 170,246 4,165 $1,111,823 $1,855,856 $40.08 80.10 Mansfield - Mansfield Public Library 23,566 11 219,537 2,607 $791,211 $829,013 $32.68 50.13 Marshfield - Ventress Memorial Library 25,509 11 208,824 2,876 $720,888 $752,102 $28.18 55.31 Milton - Milton Public Library 27,270 18 335,283 3,122 $1,262,516 $1,364,476 $46.82 60.04 Natick - Morse Institute Library 33,453 35 615,559 3,353 $2,197,264 $2,505,152 $75.95 64.48 North Andover - Stevens Memorial Library 29,217 16 214,759 2,879 $942,646 $981,316 $31.49 55.37 North Reading - Flint Memorial Library 15,377 9 117,385 2,115 $487,678 $493,711 $31.47 40.67 Reading - Reading Public Library 25,327 21 382,280 2,777 $1,397,802 $1,439,030 $54.49 53 Shrewsbury - Shrewsbury Free Public Library 36,309 20 428,661 2,934 $1,124,148 $1,305,152 $31.50 56.42 Stoneham - Stoneham Public Library 21,734 12 112,672 2,428 $743,984 $780,120 $34.13 46.69 Tewksbury - Tewksbury Public Library 30,107 17 264,758 2,476 $961,660 $1,006,535 $33.77 47.62 Wakefield - Lucius Beebe Memorial Library 26,080 22 325,243 3,305 $1,407,267 $1,562,604 $60.60 63.56 Walpole - Walpole Public Library 24,818 12 238,446 2,670 $774,773 $817,718 $32.12 51.35 Westborough - Westborou Public Library 18,630 15 241,489 3,001 $987,828 $1,015,195 $52.99 57.71 Westford - J. V. Fletcher Library 23,265 23 322,526 2,737 $1,505,402 $1,642,803 $66.45 52.63 Wilmington - Wilmington Memorial Library 23,147 17 227,232 3,042 $1,040,335 $1,090,074 $45.51 58.50 Winchester - Winchester Public Library 22,079 25 560,041 3,115 $1,796,606 $2,007,101 $79.85 59.90 ME EM (55) FTEs (5) LTS (2) STS Wages FY17 FY18 Change Engineering 400,750 374,425 -6.57% Decrease due to change in Town Engineer and Sr Civil Eng positions. Hwy & Equip Maint 846,800 852,200 0.64% (1) LTS employee eliminated Administration 338,200 347,575 2.77% Storm Water 166,775 169,200 1.45% Cemetery 180,700 204,950 13.42% Increase due to change in Supervisor position, effective June 2017. Parks & Forestry 548,205 568,825 3.76% Increase due to change in Supervisor position, effective June 2017. Divisions 2,481,430 2,517,175 1.44% Snow /Lts /Trash 115,000 115,000 0.00% Department 2,596,430 2,632,175 1.38% Expenses FY17 FY18 Change Engineering 44,500 44,500 0.00% Hwy & Equip Maint 705,850 679,850 -3.68% Increase in street signs, sidewalks; Decrease in fuel budget Administration 20,500 20,500 0.00% Storm Water 7,000 7,000 0.00% Cemetery 44,700 45,050 0.78% Parks & Forestry 48,500 48,500 0.00% Divisions 871,050 845,400 -2.94% Snow 510,000 510,000 0.00% Street Lights 180,000 190,000 5.56% Increase in traffic and street lights, and maintenance /repairs Trash /Recycling 1,550,000 1,596,500 3.00% Annual contract increase Department 3,111,050 3,141,900 0.99% Equipment Maintenance Outsourced Repairs FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Budgeted Amount 148,430 168,430 185,000 185,000 185,000 185,000 195,000 200,000 Revised Budget 178,430 169,130 188,878 185,000 185,045 186,795 195,041 202,293 Actual 204,885 186,973 193,737 192,233 190,947 190,354 196,439 Year -end Balance - 26,455 - 17,843 -4,859 -7,233 -5,902 -3,559 -1,398 Budget Increase from prior year -5.21% 11.68% -2.05% 0.02% 0.95% 4.41% 3.72% Outsourced Repairs Impacts to these two line items: Parts increase 5 -7% per year Town -wide we have added an average of @ 2 -3 add'i vehicles /year, each new vehicle needs inspections and maintenance Some auto and truck manufacturers require their own diagnostic equipment that needs to be updated annually Equipment is becoming more specialized (i.e. Fire trucks need special tools and lifts to repair) Commerical stickers have increased approx 300% from $29 to $115 (90% of DPW vehicles are commercial) Plows are being added to most pickup trucks to increase use /flexibility, but it's added wear and tear on the truck Annual subscriptions to different repair and technical information continue to increase FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Budgeted Amount 101,000 101,000 110,000 110,000 110,000 110,000 105,000 115,000 Revised Budget 101,000 103,872 110,000 114,373 110,000 110,600 105,000 115,581 Actual 95,270 95,438 105,412 111,797 92,696 118,552 127,991 Year -end Balance 5,730 8,434 4,588 2,576 17,304 -7,952 - 22,991 Budget Increase from prior year 2.84% 5.90% 3.98% -3.82% 0.55% -5.06% 10.08% Impacts to these two line items: Parts increase 5 -7% per year Town -wide we have added an average of @ 2 -3 add'i vehicles /year, each new vehicle needs inspections and maintenance Some auto and truck manufacturers require their own diagnostic equipment that needs to be updated annually Equipment is becoming more specialized (i.e. Fire trucks need special tools and lifts to repair) Commerical stickers have increased approx 300% from $29 to $115 (90% of DPW vehicles are commercial) Plows are being added to most pickup trucks to increase use /flexibility, but it's added wear and tear on the truck Annual subscriptions to different repair and technical information continue to increase Phase B Water Main Capital Improvements (Completed 2016) - Replaced approximately 5,600 feet of water main as part of the town wide water capital improvements plan. Streets included: Linden Street, and Salem Street. MWRA NIH 36" Pipeline (Under Construction) - Construction began spring 2016 and is anticipated to be completed fall 2017. Approximately 7,600 feet of 36" water main has been installed to date, making the project 80% complete. West Street Road Reconstruction (Under Construction) - Project is 90% complete with traffic signal timing and finalization, and minor landscaping and punch list items remaining. Project anticipated to be completed Spring 2017. West Street & Batchelder Road Sewer Pump Station Replacement (Under Construction) - Batchelder Road sewer pump station under construction December 2017 through January 2017 - West Street sewer station under construction January 2017 through February 2017 Bond Street Drainage (Under Design) - Currently under design with anticipated bid in April 2017. This project will include approximately 175 feet of roadway reconstruction and regrading, and modifications to the existing drainage system. Grove Street Water Main and Drainage Improvements (Under Design) Currently under design with an anticipated bid in March 2017. This project will include the replacement of approximately 1,000 feet of old 12" Cast Iron water main with new 12" Cement Lined Ductile Iron and the installation of a new drainage system including catch basins. The Town has responded to numerous water main breaks over the past several years indicating that the old pipe is at its critical failure point. Approximately 500 feet of new drainage pipe will be installed to help improve localized flooding issues, which may be the first phase of a much larger project. Main Street & Mill Street Water Main Cleaning & Lining (Under Design) - Currently under design, anticipated construction in 2018. This project will include the cleaning and lining of approximately 15,000 feet of water main located on Main Street (Salem St. to Mill St.), and Mill Street (Main St. to Town Line) Phase 9 Sewer 1/1 Cured -in -Place Pipe Lining (Designed) - Anticipated bid in January 2017 with construction to follow this spring. Under contract with CDM Smith to provide engineering services for the Town's ongoing sewer 1/1 program utilizing MWRA's loan /grant program. This project will install approximately 24,000 feet of Cured -in- Place Pipe Lining (CIPPL) 2017_Spring /Summer Road Improvements — 3.8 miles (Under Design) - Annette Lane - Center Ave. - Crosby Rd. - Edwin St. - Forest St. (Main to Grove) - Lowell St. at Linden St. - Maple St. - Martin Rd. - Orange St. (Pearl to Harrison) incl. intersection Orange /Pearl /Harrison - Park Rd. - Salem St. (Main to Torre) - Sweetser Rd. - Warren Ave. - Washington St. at Minot St. - Woburn St. at Linden St. Auburn Street Water Tank Improvements (Under Design) - Under contract with Weston & Sampson to provide engineering services for the repainting of the water tank. Current painting prices have raised the question of painting versus replacement of the 1953 water tank. Weston & Sampson recently completed a life cycle cost assessment indicating the breakeven point for replacement is in year 15. - A new cell tower is also being discussed as an option for the Town at this site. This would provide a permanent location for all carrier equipment and facilitate water tank maintenance in the future. Uni- Directional Flushing Program (Under Design) - Under contract with Weston & Sampson to provide engineering services for hydraulic modeling of the water system and developing a unidirectional hydrant flushing program to be implemented in Spring 2017 GIS Implementation and Integration - After completing our utility mapping, DPW and IT have started to integrate mobile computers to the work crews with great success. Multiple apps have been created to help facilitate operations in both the water and highway divisions. Future apps are planned to further assist other facets of the Department. January 11, 2017 FY2016 Rubbish Tonnage Month I Paper lComingled lRecyclable I Disposal I Tonnage % Recycled July 2015 136.27 111.50 247.77 633.47 881.24 28.12% August 131.42 107.53 238.95 579.00 817.95 29.21% September 142.26 116.40 258.66 619.79 878.45 29.45% October 143.48 117.40 260.88 607.46 868.34 30.04% November 151.20 123.71 274.91 588.83 863.74 31.83% December 202.62 165.78 368.40 685.24 1053.64 34.96% January 2016 134.37 143.30 277.67 553.32 830.99 33.41% February 136.39 111.29 247.68 499.46 747.14 33.15% March 163.27 133.59 296.86 614.19 911.05 32.58% April 129.92 108.11 238.03 526.72 764.75 31.13% May 136.62 113.78 250.40 619.50 869.90 28.78% June 2016 140.50 114.95 255.45 648.00 903.45 28.27% FYI Totals 1748.32 1467.34 3215.66 7174.98 10390.64 30.95% FYI Totals 30.01% FYI Totals 29.32% Expense Cuts — to be discussed: 0 Discontinue Snow Removal in Downtown Area: $24,250. Average removal costs for a 6 " -8" snowstorm. • Eliminate shade tree account $5000. Rely on donations and conservation reparations • Annual salary costs for Saturday Hours for Recycling: $8,875. Discontinuance of Saturday operation hours for recycling of waste oil, styrofoam, electronics; if eliminated, available hours would be during normal operation (Monday - Friday 7:00 am — 3:00 pm) • Annual salary costs for Downtown Street Sweeping Program $9,153. Street sweeping in the downtown area occurs weekly starting at the end of March, and includes occasional need for 2nd employee for blowing off sidewalks. • Holiday Tree Lighting: $15,174. (Costs for putting up /taking down holiday lights, and support for day of event) 0 Friends and Family Day: $8550. (Includes prep on the day prior, support for day of event and clean -up)